ICDBG-91-III-31 PFti.~
r`
CONTF2ACT AMENDMENT NO. # 1
Contract No. # ICDBG- 91-III-3l
~~
~~ a35, lely
The Damn-art between the Depe~tr~ of Cca~ar~~° ATM? the
is hereby amended as follows:
oZ ~;6~frg in the form of local match funds for the purpose of completing this
Amend Article II, Sentence two t~ Beau: ~:1C vrdLi~aC uereby agrees o p
project. Amend project budget per attachment.
The foregoing contract amendment is hereby accepted with the understandini; that all other
terms and conditions of the contract will remain the same.
STATE OF IDAHO
Department of Commerce
am V. Hawkins i Elected Officia a
D ctor Title
Date
%~-
Date
For internal Use of the Department
------------------------------------------------
Reviewed and Approved
pity of MPrdian
t rovide
CQY/C~Y~ Meridian
~3 ~ 9 ~
Date
i~/ 3 /55~
Date
aw.SQVV.I:DDG /Tour.CDBG.Forms.C:ontractAma~dmau
i,lsa llobbins
Accountant Supervisor
ATTACHMENT A
BUDGET
COMMUNITY DEVELOPMENT PROJECT
Applicant (or Grantee): City of Meridian Project No.: ICDBG-9I-III-31
Prniect• D~~=mtown ImI?rovemez~t_Project -East First Street/I Broa~y~y -Phase T~vQ_.,___
.._a ,~_..-_.. ~._.wA _.~_-~
AMOUNTS:
LINE ITEMS: ICDBG Grant Other Fed State Local Total
Administrative Expenses* 38,269 38,269
Project Planning Design*
Land, Structures,
Rights of Way 115,120 115,120
Architectural/Engineering
Base Fees 34,624 34,624
Project Inspection Fees 10,000 10,000
Relocation Expenses
Relocation Payments to
Businesses & Individuals 2,424 2,424
Demolition and Removal 5,352 5,352
Construction and
Project Improvement 206,635 1,242,238 1,448,873
Equipment
Audit 1,000 1,000
Total Costs** 400,000 1,255,662 1,655,662
Remarks:
Administrative expenses and project planning design costs when totaled shall not exceed lOx of the total ICD86 aaount.
~* Grantees allowed to shift up to l0I of total ICD66 funds between line iteas without requesting budget aaend~ent. Therefore, there is no contingency line item.
Cecil D. Andrus
Governor
James v. F-awkins
Director
July 18, 1994
,~
is
GQti Q •E ~t O.n
m , ~ ~. ` ~
44
t
~rE OF
DEPARTMENT OF COMMERCE
The Honorable Grant P. Kingsford
Mayor, City of Meridian
55 Eas± Idaho Ave.
Meridian, Idaho 83642
RE: City of Meridian
ICDBG-9I-III-3 I -PF
Dear Mayor Kingsford:
700 West State Street
~'.O. Box 83720
Boise, ID 83720-0093
Phone: (208) 334-2470
FAX (208) 334-2631
On June 30, 1994, I received the city's response to the monitoring letter of June 14, 1994. The
areas reviewed and addressed in this letter include:
Environmental Review Record; Accountability and Financial Management; Labor Standards
Compliance; Civil Rights Compliance; and Acquisition and Relocation.
A monitoring of each area indicated the following:
• Environmental Review Record -Determination of Potential Deficient Performance. In
order to clear this compliance area the city will need to contact the Department of the
Interior and obtain an Endangered Species Clearance. The city has written the U.S.
Department of Interior requesting clearance.
• Accountability and Financial Management -Determination of Concern. The city
supplied disbursement information, as requested, supporting the $64,342 in ICDBG funds
Paid tV date. Ir- the future, ?~.owe.~er, before. any future ICDBG reimbursements are. m?de
to the city, expenditures must be substantiated by invoices.
The City has certified that the ICDBG Bid Solicitation Summary will be sent out for all
future administration and engineering services on ICDBG projects. This compliance area
will remain open until all grant funds are expended and monitored.
• Labor Standards Compliance -Determination of Compliance. The city has supplied the
documentation for Boise Paving, Power Electric, and Meridian Sanitary Service. A
debarred check on Meridian Sanitary Service was completed as requested. This request
was made because Meridian Sanitary Service was not a subcontractor of Barton
Construction. The compliance in this area has been met.
• Civil Rights Compliance -Determination of Concern. The Meridian minority population
is 4 percent. A review of the city staff revealed approximately 1 percent of its work force is
minority. It was recommended that the city develop comprehensive hiring policies and
IDAHO
,. ". ~ r
The Honorable Grant Kingsford
June 18, 1994
Page 2
procedures to assure that equal opportunity is provided in hiring and promoting employees.
The city has republished the fair housing resolution as requested.
In the area of accessibility for the disabled, the city must complete a transition plan and a
504 self-evaluation of programs/services for accessibility by disabled persons.
• Acquisition and Relocation. This compliance area will be monitored in the future,
because relocation assistance is involved for a family occupying a house to be displaced
due to the project. Information on calculating the replacement housing payment was
provided to the city.
To insure compliance and be eligible for future grant reimbursements, the city will need to follow
up on the above items by September 1, 1994. We also request the city to submit an amended
project schedule, so we may amend the grant contract to more adequately reflect the status of the
project.
Please let us know If you have any questions.
P t a aneta
Community Development Specialist
Kay Frances, Administrator
Division of Community Development
cc. Wayne Forrey
i-•,
Cecil U. Andrus
Governor
James v. Hawkins
Director
AT 8~
~9
0
~~ ..
r~ 4 ~
70o West State street
Joe R. Williams Building
PO. Box 83720
Boise, ID 83720-0093
Phone (208) 334-2470
FAX (208) 334-2631
DEPARTMENT OF COMMERCE
June 14, 1994
The Honorable Grant P. Kingsford
Mayor, City of Meridian
55 East Idaho Avenue
Merdian, Idaho 83642
RE: City of Meridian, ICDBG-9I-III-31-PF
Dear Mayor Kingsford:
On April 15 & 22 and June 10, 1994, I met with Mr. Wayne Forrey and Shari Stiles for the
purpose of monitoring the city's 1991 Idaho Community Development Block Grant (ICDBG)
project. At the conclusion of the monitoring, a list of items was given to Mr. Forrey, and he
agreed to submit these items to the department by June 13, 1994. Prior to these meetings, two
letters were sent to the city requesting these items by May 30, 1994. As of this date, we have not
received all these items and must issue our monitoring findings without them.
As you may be aware, the purpose of monitoring is to review the city's records for compliance
with State and Federal requirements. The files reviewed were located at Meridian City Hall. The
areas reviewed and addressed in this letter include:
Environmental Review Record;
Accountability and Financial Management;
Labor Standards Compliance;
Civil Rights Compliance;
Citizen Participation;
Acquisition and Relocation; and
Performance, which includes Timeliness, Eligibility, and the Achievement of National
Objectives.
A monitoring of each of these areas indicated the following:
• Environmental Review Record -Determination of Potential Deficient Performance. The
project consisted of the construction of approximately 12001ineal feet of street, curb,
gutter, sidewalk, landscaping, and the purchase of two parcels of property for downtown
parking lots. Leve12 environmental assessments were conducted on the two parcels of
property to ensure no contamination was present prior to purchase with block grant funds.
The environmental review officer for the project, Mr. Wayne Forrey, determined the
project qualified for a Finding of Categorical Exclusion and issued a Finding of Exemption
per 24 CFR 58.34(a)(10). The department concurred with this finding on July 28, 1992.
The endangered species determination was updated after 180 days and prior to construction
IDAHO CONTINUED...
~,
The Honorable Grant P. Kingsford
June 14, 1994
Page 2
~ a ~ k, ~ ~ ~ proceeding on the project; however, construction was delayed, and the endangered species
~~ '~ ~., category was not updated again as required. In order to clear this compliance area, the city
4;~~ '~"~ `~ will need to contact the Department of the Interior and obtain an endangered species
clearance.
• Accountability and Financial Management -Finding of Noncompliance An
examination of the city's records indicated that all expenditures were supported by
;" ,,fit invoices, but it was impossible to tell when disbursements were made or to whom they
,e.
°`~ ~ ~ were made because adequate records were not made available for review.
"` ~ ,~ ,
-~
'~ ~'`° i ,.. $ In the area of procurement, the City followed appropriate procedures in the procurement of
~vA ~ engineering but failed to supply documentation for the procurement of administration.
Y;
Furthermore, women and minority owned businesses were not notified of the bid
solicitations for administration and engineering services as required. In order to clear this
compliance area, the city will need to provide the disbursement documentation and certify
in writing that ICDBG bid solicitation summaries will be sent out for administration and
engineering services on future ICDBG projects.
1~~ • Labor Standards Compliance -Finding of Noncompliance. A review of the city's
k~``` a records for the project indicated that contractors appeared to pay their employees the correct
r ~~~~'"~ ~~~'~ Davis-Bacon wage rates per Wage Decision ID91-1 Modification 23. However, contractor
`~ `' .~~`,. ~ ~` certifications for Power Electric, Boise Paving, and Meridian Sanitary Service were not
~~`~ ' ` `' _ completed neither were payroll signature authorizations for Boise Paving and Power
Electric. Further review of the files indicated that no notice of start of construction was
mailed to the department as required. No documentation has been provided to indicate
Meridian Sanitary Service was ever checked against the debarred list. In order to clear this
compliance area, the city will need to supply all the documentation requested above for
Power Electric, Boise Paving, and Mer~ idian Sanitary Service:
• Civil Rights Compliance -Determination of Concern. No community profile was
~~&'~, ,~ prepared outlining the race and gender of the community's population and no formal
~~`~'`.' ~' personnel policies and procedures were in place detailing the city's employment policies.
r ~'w; This makes it impossible to assess the city's hiring and promotional practices with regard to
~, ~; minorities and women. The city has also failed to publish a Fair Housing_Resolution on an
annual basis as required.
In the area of accessibility for the disabled, the city still needs to complete aself-evaluation
of programs and services for accessibility by disabled persons and complete a transition
plan. The city has made progress in this area.
In order to clear this compliance area, the city will need to publish the Fair Housing
Resolution, complete the publication requirements for 504 compliance, and complete a 504
self evaluation plan and transition plan as required.
• Performance -Determination of Deficient Performance. This project has fallen almost
two years behind schedule. The department requested a progress report on the status of the
project on October 12, 1993 and received no written response until March 25, 1994. As a
result of the monitoring visits on April 15 & 22, 1994, we requested that monitoring items
be sent to the department by May 4, 1994, and followed up with another request extending
the deadline to May 30, 1994. After meeting on June 8, 1994, all parties involved agreed
CONTINUED...
~ ,^
The Honorable Grant P. Kingsford
June 14, 1994
Page 3
that another monitoring of the city would be conducted on June 10, 1994. Following this
monitoring, these same parties agreed that items needing completion would be submitted to
the department by 5 p.m., June 13, 1994. As of this date, we have not received these
items. Furthermore, Wayne Forrey, the grant administrator for the project has not renewed
his certification to administer grants as required for the years of 1993 and 1994. No
follow-up action required.
• Citizen Participation - Determination of Compliance. The city conducted numerous
public hearings on the project. This satisfies all the requirements of this compliance area.
• Acquisition and Relocation. This compliance area will be monitored in the future as
relocation assistance is involved for a farrnly occupying a house which will be displaced as
a result of the project. Information on calculating the replacement housing payment is
attached for your reference.
Although the lack of responsiveness was the grant administrator's direct responsibility, the city
should be aware that ultimate responsibility rests with them. Therefore, the city shall have until
July 1, 1994, to complete the items requested in the compliance areas above. If the city does not
send these items to the department by July 1, 1994, then the city shall be placed in sanction per
administrative rule 211-02. The consequences of the sanction will be termination of the grant
contract, no further reimbursement of ICDBG funds, and ineligibility to apply for future ICDBG
funding.
If you have any questions please let us know.
at a arieta
Co pity Development Specialist
K y c ,Administrator
D 'ion of Community Development
cc. Wayne Forrey
~"~ ~-.
CHAPTER FIVE SEC1ivN 104(d) REG~UIREMENTS
• 104(d) REPLACEMENT HOUSING PAYMENT
Handbook 1378, Paragraphs 7-7 and 7-16
Basic Requirements
^ The 104(d) Replacement Housing Payment is available only to Lower Income
households [7-7aJ. Displaced tenants with incomes above the Section 8 Lower
Income limit are eligible to receive assistance .under the URA.
^ The 104(d) Replacement Housing Payment is intended to provide affordable housing
fora 60 month period j7-16eJ. There is no cap on the 104(d) Replacement Housing
Payment.
^ As with URA the payment is calculated using the lower of the cost of the tenant's
replacement dwelling (including utilities) or a comparable replacement dwelling.
^ The Replacement Housing Payment makes up (fora 60 month period) the difference
between (7-16e(1)(a)J:
The rent and utility costs for the replacement dwelling (or comparable) and
• The tenant's Total Tenant Payment, calculated as the_greater nf•
-_ ._
• N 30% of adjusted income i ~ ` ~)_ _,..~
10% of gross income =~'~
.Mare Rent (in as-paid states) I ~ ~ 7/`80
EXAMPLE
$500 Replacement Unit Rent $20,000 Annual Income
50 Estimated Average Utilities 1440 Adjustments (480 x 3j
$550 Replacement Unit Gross Rent $18,560 Adjusted Income
$490 Comparable Unit Renter $20,000 _ 12 months x .10 = $167
50 Estimated Average Utilities $18,560 = 12 months x .30 = $464
$540 Comparable Unit Gross Rent Welfare Rent NA
TTP = $464
Replacement Housing Payment:
$ 540 - Comparable Unit Gross Rent
minus 464 Total Tenant Pavment (TTP)
$ 76 Monthly Difference
x 60 Months
$4,560 Replacement Housing Payment
^ HUD form 40072, Appendix 27 of Handbook 1378 is used for this calculation.
t
Alf the Right Moves, ICF, November, 1993
5-9
CHAPTER TWO
URA f,~~UIREMENTS
~ ~ ~_- _----
_ ~CITSWERS~
REPLACEMENT HOUSING PAYMENT EXERCISE
Smith Family
Rent/Utilities Information
$475 Displacement Unit Rent
$ Comparable Rent (not established by grantee)
$650 Replacement Unit Rent
$ 60 Estimated Utilities Displacement Unit
$ 65 Estimated Utilities Replacement &
Comparable Unit
Household Income Information
$18,000 Gross Annual Income
$535 Displacement Unit Rent/Utilities (475+60)
$450 30% of monthly gross income ($18,000 = 12 x .30 = $)
$450 Choose the lesser of the above
$ Comparable rent/utilities (not established)
$715 Replacement unit rent/utilities ($650 + 65)
$715 Choose the lesser of the above
Calculation of Replacement Housing Payment:
;~ ti~~~; ~
$715 Replacement unit rent/utilities
450 Displacement unit rent/utilities ~~y~
$265 Monthly replacement housing payment
$265 x 42 months = $11,130
~" ~ ''
3eo 4[
,r~ ~,
~_
-~
All the Right Moves, ICF, November, 1893
2-28
Cecil D. Andrus
Governor
James V. Hawkins
Director
s
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., m
F~.
DEPARTMENT OF~ COMMERCE
June 6, 1994
The Honorable Grant P. Kingsford
Mayor, City of Meridian
55 East Idaho Avenue
Meridian, ID 83642
1~E: City of Meridian, ICDBG-9I-III-31-PF
Dear Mayor Kingsford:
700 west State Street
Joe R. Williams Building
P.O. Box 83720
Boise. ID 83720-0093
Phone (208) 334-2470
FAX (208) 334-2631
On Aprll 15 and 22, 1994, I met with Mr. Wayne Fonrey and Shari Stiles for the purpose of
monitoring the city's 1991 Idaho Community Development Block Grant (ICDBG) project. At the
conclusion of the monitoring, a list of items needing completion was given to Mr. Forrey.
Since that time. two letters have been sent to the city requesting these items by May 30, 1994.
As of this date, we have not received these items and must issue our monitoring findings
without them. '
As you may be aware, the purpose of monitoring is to review the city's records for compliance
with state and federal requirements. The files reviewed were located at Meridian City Hall.
The areas reviewed and addressed iri< this letter include:
Environmental Review Record;
Accountability and Financial Management;
Labor Standards Compliance;
Civil Rights Compliance;
Citizen Participation;
Acquisition and Relocation; and
Performance, which includes Timeliness, Eligibility, and the Achievement of National
Objectives.
A monitoring of each of these areas indicated the following:
Environmental RCView lZPrord• Determir~ti~~ of Deficient Perfor>ntance The project
consisted of the construction of approximately 1,2001ineal feet of street, curb, gutter,
sidewalk. landscaping, and the purchase of two parcels of property for downtown
parking lots. Level 2 environmental assessments were conducted on the two parcels of
property to ensure no contamination was present prior to purchase with block grant
funds. The environmental review officer for the project, Mr. Wayne Forrey, determined
the project qualified for a Finding of Categorical Exclusion and issued a Finding of
Exemption per 24 CFR 58.34(a)(10). The department concurred with this finding on
July 28, 1992. However, the categorical exclusion did not cover the parking lots as
specified in the release of funds issued by the department. Furthermore, the endangered
species determination was not updated after 180 days prior to construction proceeding
CONTINUED...
IDAHO
- ' ~ /1
The Honorable Grant P. Kingsford
June 6, 1994
Page 2
~on the project. The city should have reevaluated the environmental impact of the
parking lots and updated the endangered species determination to be in compliance
with environmental regulations. No further actions are required.
Accountab~ty nd nanMal 1VI n~gement• Fin i„g of 11'oncomp is An
examination of the city's records indicated that all expenditures were supported by
invoices. However, because adequate records were not made available for review, it was
impossible to tell when disbursements were made or to whom they were made.
In the area of procurement. the city followed appropriate procedures irr engineering but
failed to supply documentation in administration and construction activities as
requested. Further, women and minority owned businesses were not notified of the bid
solicitations for administration and engineering services as required.
~_~+~ _ _- iiau~ll;C- r1A ~*~ oz roncomp iLa_nCe A review Of the city's reCOrdS
for the project indicated that contractors appeared to pay their employees the correct
Davis-Bacon wage rates per Wage Decision ID91-1 Modification 23. However.
contractor certifications for Power Electric. Boise Paving, and Meridian Sanitary
Service were not completed neither were payroll signature authorizations for Boise
Paving and Power Electric. No documentation was supplied indicating a
preconstruction conference was held or that preconstruction conference checklists
were filled out by the prime contractor. A review of the files also indicated that no
notice of start of construction was mailed to the department as required. The prime
contractor, Barton Construction, was not checked against the Federal Debarred List
until two months after the contract was awarded. and the other prime contractor,
Meridian Sanitary Service, was never checked against the debarred list.
Civil Ri~irts Comb 1an~P• Determination of Deficient Performance No records were
made available to the department by the city indicating the staff composition by race
and gender and no community profile was prepared outlining the race and gender of the
general population. This makes it impossible to assess the cites hiring and
promotional practices in regard to minorities and women. The city has also failed to
publish a fair housing resolution on an annual basis as required.
In the area of accessibility for the disabled, the city still needs to complete aself-
evaluation of programs and services for accessibility by disabled persons and complete
a transition plan. 'The city has made progress in this area.
Perform ~ Dete n9t~n of Deficient Performance This project has fallen almost
two years behind schedule. The department requested a progress report on the status of
the project on October 12, 1993, and received no written response until March 25, 1994.
As a result of a monitoring visit on April 15 and 22, 1994, the department requested
that monitoring items be sent to the department by May 4, 1994, and followed up with
another request extending the deadline to May 30, 1994. As of this date, we have not
received these items.
Ci~*±+cipation• Determination of Compliance The city conducted numerous
public hearings on the project. This satisfies all the requirements of this compliance
area.
CONTINUED...
The Honorable Grant P. Kingsford
June 6, 1994
Page 3
Acauisition and ]nratlnn• bete ~~ ~ De$cieat PCrfOrmen~e As the Mty has
not provided documentation requested for the Amick property and replacement of the
housing unit demolished on that property, we cannot determine whether or not
acquisition requirements were met.
Due to the nonresponsiveness of the city and the grant administrator, Mr. Wayne Forrey, the
city and the grant administrator are placed in sanction per administrative rules 211-02 and
215. As of this date, the grant contract between the city of Meridian and the department is
terminated. No ICDBG funds will be reimbursed to the city, and participation in the ICDBG
program is barred for a period of three years. If the city wishes reinstatement in the ICDBG
program prior to the three year period, the $64,342 in grant funds already expended will have
to be reimbursed to the department. Mr. Wayne Forrey is also barred from administering
ICDBG grants for a period of three years.
ff you have any questions, please let us know.
Sincerely,
Pat Madarieta
Community Development Specialist
s~ Administrator
Community Development
KF:PM:km
~ Wayne Forrey
Cecil D. Andrus
Governor
James V. Hawkins
Director
zs
rF
700 West State Street
Joe R. Williams Building
P.O. Box 83720
Boise, iD 83720-0093
Phone (208) 334-2470
FAX (208) 334-2631
DEPARTMENT OF COMMERCE
May 19, 1994
The Honorable Grant Kingsford
Mayor, City of Meridian
33 East Idaho
Meridian, ID 83642
RE: City of Meridian Downtown Revitalization Project
ICDBG-9I-III-3I-PF
Dear Mayor Kingsford:
On May 13, 1994, we received a letter from Mr. Wayne Forrey indicating
that monitoring items requested by the department for the city's downtown
revitalization project would be sent to our office by May 16, 1994.
As of this date, we have not received this information. In order to close out
this project, we would like to request that this information be sent to our
office no later than May 30, 1994. Failure to meet this deadline may result
in the city receiving a finding of noncompliance in the performance category
of the grant and possibly jeopardize future block grant funding.
Sinc
ices, Administrator
of Community Development
KF:km
cc: Shari Stiles
Wayne Forrey
IDAHO
Cecil D. Andrus
Governor
.lames V. Hawkins
Director
0
V4~A~ 8~t .n
~, .. ~
m o
44
1
~rF of
DEPARTMENT OF COMMERCE
May 12, 1994
Shari L. Stiles
City of Meridian
33 East Idaho
Meridian, ID 83642
Dear Ms. Stiles:
700 West state street
PO. BOx 83720
Boise, ID 83720-0093
Phone: (208) 334-2470
FAX (L08) 334-2631
Having been awared a waiver on taking the grant administration
examination, you are now certified to be a Grant Administrator in the 1994
Idaho Community Development Bock Grant Program. Enclosed is your Grant
Administrator certificate and, for your convenience, a current list of all
workshop attendees.
We look forward to working with you in the coming year and encourage you
to contact us if we may be of assistance in any way.
Sincerely.
~s', Administrator
Community Development
KF:Id
Enclosure
IDAHO
~-. ~
Cecil D. Andrus
Governor
James v. Hawkins
Director
DEPARTMENT OF COMMERCE
May 10, 1994
The Honorable Grant Kingsford
Mayor, City of Meridian
33 East Idaho
Meridian, ID 83642
RE: City of Meridian Downtown Revitalization Project
ICDBG-9I-III-3I-PF
Dear Mayor Kingsford:
70o west State Street
Joe R. Williams Building
P.O. BOx 83720
Boise, ID 83720-0093
Phone (208) 334-2470
FAX (208) 334-2631
On April 15 & 22, 1994, Pat Madarieta of my staff met with Mr. Wayne
Forney to monitor the city's downtown revitalization project. As a
result of this monitoring, Mr. Forney was given a list of items that were
needed to complete the monitoring. The agreed upon date for
submission of these items to the department was May 4, 1994. As of
this date, we have not received any response from the city.
Please advise us of the status of the items as soon as possible.
Y
~c~ts, Administrator
of Community Development
KF/PMl
cc: Wayne Forney
Shari Stiles
A~ s~
x
rE ~ ti
IDAHO
~ .-~
HUB OF TREASURE VALLEY
OFFICIALS
WILLIAM G. BERG, JR., City Clerk
JANICE L. GASS, City Treasurer
GARY D. SMITH, P.E. City Engineer
BRUCE D. STUART, Water Works Supt.
JOHN T. SHAWCROFT, Waste Water Supt.
KENNY W. BOWERS, Fire Chief
W.L. "BILL" GORDON, Police Chief
WAYNE G. CROOKSTON, JR., Attorney
A Good Place to Live
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
Phone (208) 888-0433 • FAX (208) 887813
Public Works/Building Department (208) 887-2211
GRANT P. K1NGS~'ORD
Mayor
June 30, 1994
Mr. Pat Madarieta
Community Development Specialist
Idaho Department of Commerce
700 West State Street, 2nd Floor
Boise, ID 83720
Re : IC DBG-9 I -III-3 I -PF
Dear Mr. Madarieta:
COUNCIL MEMBERS
RONALD R. TOLSMA
MAX YERRINGTON
ROBERT D. CORRIE
WALT W. MORROW
SHARI STILES
Planner F Zoning Administrator
JIM JOHNSON
Chairman • Planning 8 Zoning
Enclosed are responses and documentation requested in your letter dated June 14, 1994:
Environmental Review Record -Enclosed is a letter to the U.S. Fish & Wildlife Service
to re-verify no endangered species were in the project area.
Accountability and Financial Management - We believe we have provided you with the
requested information on disbursements; work will continue in this area to ensure
complete accountability and eligibility of every expenditure, past and future.
In regard to procurement, enclosed is a letter from Mayor Grant P. Kingsford certifying
that bid solicitation summaries will be sent out for all administration and engineering
services on future ICDBG projects.
i ~bor Standards Coml? fiance -Enclosed are contractor certifications for Power Electric,
Boise Paving, and Meridian Sanitary Service, as well as completed payroll signature
authorization forms for Barton Construction, Power Electric and Boise Paving. We
apologize for lack of notification of construction start and will mail all future notices in
a timely manner.
In regard to Meridian Sanitary Supply, enclosed is a letter from HUD verifying the
company's non-inclusion on the debarred list. HUD further has requested only general
contractors be verified prior to contract award. It is our understanding the General
Contractor, through his representations and certifications, has pledged to all requirements
for his subcontractors. Please let us know if this is not correct.
.~. /'t
Y
To: Gary D. Smith
From: Janice L. Gass
Date: June 7th, 1994
RE: LID'S ---Glennfield Tile
Downtown Phase, II
I asked our auditor, Jo Bolen about the collection on these two LID's that have not been
recorded. She had me call Matt with A.I.C. with the details on where we are with them. He
researched it and got back to us.
1). We can not collect something that has not been created. (Ordinance- L.I.D.)
2). We can not collect from the new owners of the four properties that have sold, as the
ordinance was not created yet.
3). The council needs to pass an ordinance on the two LID'S, bringing it up as old business.
4). Do not send billings out until ordinance has been recorded.
5). After an ordinance has been recorded, you could ~ to collect on the LID's on sold
property, writing a letter to-the new owners.
cc Grant P. Kingsford
William G. Berg, Jr.
Gary D. Smith
MAY-18-94 WED 14 07
y ~'
RECORD OF L.I.D. NO.
___._
ida Cods Ref
.__..._
Council adopted Resolution of Intention 50-1707
Resolution of Intantion~uailed t0 property 50-1708
owners
Resolution pubii$hed 54-1748
Protest Hearing
Ratify Resolution of Intention
'--~•paaa Ordinance creating L.I.D. No.
~-uthorise Fubiicstion Of 'Notice Of Bond Sal®"
(mail copy to State auditor)
Publish call for bids for construction
Award contract for construction
J-ssessment roil filed (after Mork oompieted)
Publish NotiCS of Nearing of Objections to
lssessment Roii
Hearing of Objections
Confirmation of Rssessment Roii
501709
50-1709
50-1710
57-215
50-2710
SO--1710
50-1712
5a-1713
50-1714
s0-1715
P. O1
huthorize Publication of Notice of Time, 'SO-171; . _,
pines . ans1,.I~ai?r~r. ~-f Making Dash payment .
~AiiOw ~•3~] ~aY~ ,:for appeal period .4 ., ..; , ,,`~ -50-1718" "•~~ , .~
:-Last •.~day for .a-akinq •.oash .payment X30 days fray ~ 50-17i$T~' ~ ~ T ~ ~`
con#irmation of assessment ~co11). l~1ot
delinquent until ._.~.._
Date o!' Honda 50-1722
Pase Hond Ordinance 50-1722
Publish Bond Ordinance 50-901
50-1727
Sale of Honds (21 days after first pubil,cation) 5?;~215
L' V
Cecil D. Andrus
Governor
James V. Hawkins
Director
A
.•
DEPARTMENT OF COMMERCE
March 24, 1994
The Honorable Grant Kingsford
Mayor, City of Meridian
33 East Idaho
Meridian, ID 83642
RE: City of Meridian Downtown Revitalization Project
ICDBG-9I -III-31-PF
Dear Mayor Kingsford:
70o West State Street
Joe R. Williams Building
P.O. BOx 83720
Boise, ID 83720-0093
Phone (208) 334-2470
FAX (208) 334-2631
As a result of our telephone conversation March 21, followed by a meeting with Shari Stiles in
our offices on March 22, we have determined• that the status of the downtown project is as
follows:
1. We have received no official correspondence from the city concerning grant
activities since May 15, 1993.
2. We requested a status report on the project on October 12, 1993. To date we have
received no reply.
As we have received no reply we have no way to determine if compliance itn the areas of labor
standards, acquisition, financial management, citizen participation, civil rights, and 504
compliance have been met.
In order to determine the status of the project, we have scheduled a monitoring trip to the city
April 13 - 14. If the monitoring indicates non-compliance with any of the areas mentioned
above. the city may have to reimburse to the department $64,342 in grant funds already spent
on the project.
If you have any questions please let me lmow.
Sin rely
ces, Administrator
D of Community Development •
KF:pm
IDAHO
/'~
T s~
o~ .~
Cecil D. Andrus
Governor ~ ~
James V. Hawkins ~" - q4
Director ri * o~ ~ .
r~
DEPARTMENT OF COMMERCE
February 16, 1993
The Honorable Grant P. Kingsford
Mayor, City of Meridian
33 East Idaho A~~enue
Meridian, ID 83642
Re: Bid Proposal, City of Meridian, ICDBG-9I-III-31
Dear Mayor Kingsford:
700 west State Street
Statehouse Mail
Boise, ID 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
As stated under Item # 14, Bid Security, in the contract documents, all
bidders were required to guarantee, not withdraw, their proposals within
sixty (60) days of bid opening.
It has been the department's policy to require forfeiture of the bid bond if a
bidder fails to honor his bid proposal.
Sincerely,
~~ ~ ~~
Ka Frances, Administrator
Division of Community Development
KF:pma
cc: Wayne Forrey, The City Leaders Institute
IDAHO
_ Cecil D. Andrus
Governor
James V. Hawkins
Director
July 28, 1992
C+4~T SF,~ G~
~ . '~
U~~~7'E ~} p414
DEPARTMENT OF COMMERCE
The Honorable Grant P. Kingsford
Mayor. City of Meridian
33 East Idaho Avenue
Meridian, ID 83642
Re: Meridian Downtown Revitalization Project ICDBG-9I-III-31
Dear Mayor Kingsford:
zoo west State Street
Statehouse Mail
Boise, ID 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
I have attached the environmental release for your City's downtown project. Please be aware
that this releases funds for street reconstruction in the existing right of way. The construction
of the parking lot is still subject to further environmental review and thus no block grant
funds may be spent on this segment of the project at this time.
If you have questions, please let me know.
Sincere
Q% l/
P t Mad eta
Community Development Specialist
PM:km
Attachment
cc: Wayne Forrey, City Leaders Institute
IDAHO
r-
~ r.
a Celt o' A~dtus goo west state street
GOVemor ~ Bolse. Idaho 837=0
lames V. Hawkins m ' Phtme !2081 334.470
Dlrecror .' ~o Telex 5106003708 IOCOMHCE
FaX X208) 334-163!
DEPARTMENT OF COMMERCE
I1~AH0 COMMUNITY DEVELOPMENT BLOCK RANT
Date: July 28, 1992
MEMORANDUM
The Honorable Grant P. Kingsford
Mayor, City of Meridiar.
33 E. Idaho Avenue
Meridian, Idaho 83642
FROM: Deparmzent of Commerce .
RE: Concurrence on Finding of Exemption
A('j~lj'I'y; Street reconstruction within an existing right of way to include
new curbs, gutters, sidewalks, brickpavers, landscaping and
streetlights.
AMOUNT: X400,000
On 7/21/92 this office received your Finding of Exemption. VVe have
reviewed it and concur with the finding for the above•mentioned activities.
This memo concurs that envi~
are in compliance. Special
tion of curbs, gutters,
The operty for~kin
revie at.
Authorizing fficer
bnmental req
Condition:
sidewalks,
lot ill
111rettleniS On Grant No. ICDBG-9I-III-31
This clearance only authorizes the construc-
brickpavers, landscaping and streetlights.
have to be cleared by another environmental
~/.~ ~/9~
Date
James V. Hawkins. Director _
Typed Name and Title
cc: Wayne Forrey, City Leaders Institute
aw=8/Form-EnvironRelease.Exemptl5-89
AI-~O
~' Cecir D. Andrus
Governor
James V. Hawkins
Director
April 10, 1992
~S SFgl ~-.
H 0
'~ - 4
r~ ~q
DEPARTMENT OF COMMERCE
The Honorable Grant P. Kingsford
Mayor of Meridian
33 E. Idaho
Meridian, Idaho 83642
Re: ICDBG-92-III-33
Dear Mayor Kingsford:
700 West State Street
Statehouse Mail
Boise, ID 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
Enclosed is an executed copy of the City's contract for the Idaho Community
Development Block Grant (ICDBG) referred to above. Please retain in your project
files.
As soon as the environmental release is completed, construction can begin. If I
be of assistance, please call me.
Community Development Specialist
PM:aw
Enclosure
cc: Wayne S. Forrey, AICP
aw-HD/PM-Bur1ey91I V20SR.XConLtr
IDAHO
n
r
IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
TITLE: ICDBG-9 I -III-33
CONTRACT NO.: CITY OF MERIDIAN
This Contract is made and entered into between the Department of Commerce, State of Idaho.
hereinafter called the DEPAIrI1VIENT, and the CITY OF MERIDIAN, hereinafter called the
GRANTEE.
Article I -Period of Performance
The project work required to be completed hereunder shall be accomplished from the effective
date of Aril 1. 1992, and shall continue up to and including project closeout, unless otherwise
amended.
Article II -Grant Amount and Paylnents
The max[mum amount of Idaho Community Development Block Grant (ICDBG) assistance
hereby awarded is 4 ( The GRANTEE hereby agrees to provide 31.253.238 in the form of
local match (i.e.. local, state, or other federal contributions) for the purposes of completing this
project. The GRANTEE shall adhere to the budget as outlined in Attachment A, unless
otherwise amended. The GRAN TEE shall deposit all ICDBG funds for financing the project in a
non-interest bearing account.
The GRANTEE may periodically request payment up to 10096 of the value of work performed up
to the total sum of the ICDBG grant assistance except for the budgeted audit line item and except
for construction line items as provided in the paragraphs below. If the DEPARTMENT is
satisfied with the request, the DEPARTMENT will pay the amount requested within 30 days of
the receipt of the request. The GRANTEE shall certify that all work is complete as billed and
shall be liable for any discrepancy in documentation.
Payment for all construction contracts in excess of $2,000 shall be up to ninety-five percent
(95°r6) of the total dollar amount of the construction contract as awarded and as shown in the
budgeted line items in Attachment A Budget. The remaining flue percent (596) will be held by
the DEPARTMENT pending the GRANTEE'S certification of final inspection and acceptance of
work Additionally, the GRANTEE must determine whether or not all federal labor standards
have been satisfied and all contract files are complete. This shall be verified upon the
GRANTEE'S submittal of specific documents as determined by the DEPARTMENT or upon
DEPARTMENT monitoring of the GRANTEE'S files.
Requisition of the budgeted audit line item shall be submitted in conjunction with the audit
report and shall be paid upon acceptance of the audit by the State Legislative Auditor's Office.
The use of ICDBG funds for administrative costs is Iirnited to a maximum of 1096 of the total
ICDBG funds awarded by this contract.
Article III -Work Performance
The project activities to be accomplished under the conditions of this contract are outlined in
the Scope of Work, as described in Attachment B.
Article IV -Financial and Progress Reports
In the performance of this contract the GRANTEE shall keep books, records and accounts of all
activities related to the provisions of this contract. On each interim request for funds that is
~ ~
submitted to the DEPARTMENT, the GRANTEE shall certify that the information is true and
correct based upon the GRANTEE'S official accounting records. The GRANTEE shall also
submit a final financial report which details costs incurred by line item as described in the
project budget. 'This report shall be submitted upon completion of the project funded under this
contract.
The GRANTEE shall submit interim performance reports as specified in the Scope of Work,
Attachment B. A detailed written final report with documentation of the activities carried out
and benefits generated shall be submitted to the DEPARTMENT at the conclusion of the
project.
V-
The DEPARTMENT may amend this contract on its own initiative or at the request of the
GRANTEE to reflect changes in the scope of work, design or budget of the project. Such changes
shall be mutually agreed upon. In no case shall the nature or purpose of the project be amended
from what was generally described in the application and was the basis for selection of the
project except as provided in the ICDBG Administrative Rules IDAPA 48.2.1. No changes in
scope of work, costs or services shall be effective until approved in a written contract
amendment signed by both parties.
isle VI - Subcon
The GRANTEE shall notify the DEPARTMENT and forward for approval all subcontracts
under this contract. Upon a showing that the contract has complied with the prerequisites and
requirements of the ICDBG program, the DEPARTMENT shall issue its approval to proceed
with the subcontract. All contracts and subcontracts must comply with all applicable state
and federal laws and regulations.
Article VII_-Audit and Monitoring
The GRANTEE shall provide the DEPARTMENT with an annual financial audit in accordance
with OMB Circular A-128 and the Single Audit Act of 1984. The audit shall be completed by a
certified public accountant during the regular annual audit cycle. The GRANTEE shall provide
annual audits through the last fiscal year in which grant funds are expended.
The DEPARTMENT may monitor and make periodic inspections and evaluations of the project
and all its books and records pertaining to the project. The GRANTEE shall make available the
books and records to the DEPARTMENT during regular working hours. These books and
records shall be maintained for at least three years following close-out of the project.
Each GRANTEE that provides a portion of their Idaho Community Development Block Grant
iri any fiscal year to a subrecipient such as a Coundl of Government (COG) or some other non-
profit organization, shall require the subrecipient to meet the audit and monitoring
requirements of Circular A-128 or Circular A-110. The GRANTEE shall be responsible for
monitoring any subrecipient for compliance with all federal and state laws and regulations
including the audit requirements.
Representatives of the Secretary of HUD, the Inspector General. or the General Accounting
Office shall have access to all books, accounts, reports, flies and other papers. things or
property belonging to or in use pertaining to the administration of this grant and receipt of
assistance.
Article VIII -Termination
The DEPARTMENT shall have the right to terminate this contract in whole or in part, at any
time before the date of completion, whenever it is determined that the GRANTEE has failed to
comply with the conditions of the contract. The DEPARTMENT shall promptly notify the
/"~ /~
GRANTEE in writing of the determination and the reasons for the termination, together with
the effective date.
The DEPARTMENT may terminate this contract in whole or in part for the convenience of the
DEPARTMENT when both parties agree that the continuation of the project would not produce
results commensurate with further expenditure of funds. The two parties shall agree in writing
upon termination conditions, an effective date and a fair and reasonable payment, as
determined by the DEPARTMENT for all work completed.
W
The GRANTEE warrants that nothing of monetary value has been given, promised or implied
as remuneration for entering into this contract. The GRANTEE further declares no improper
personal, political or social activities have been-used or attempted in an effort to influence the
outcome of the competition, discussion or negotiation leading to the award of this contract.
Article X -Relationship of Contracting Parties
The contracting parties warrant by their signature that no employer-employee relationship is
established between the DEPAITMENT and the GRANTEE by the terms of this contract and
further indemnifies the State of Idaho and the Department of Commerce and hold it harmless
against any and all suits. actions, claims or losses of every kind, nature and description,
including costs, expenses and attorney fees, that may be incurred by reason of any act or
omission, neglect or misconduct of the GRANTEE which may arise out of this agreement.
Article XI -Conflict of Interest
No official or employee of the GRANTEE or the DEPARTMENT shall have a~ direct or indirect
financial interest in the project.
Article XQ -Project Sign
All grant recipients will, unless otherwise directed, erect a sign for all major construction
projects identifying the project's funding source after notice to proceed is issued; location as
directed. The sign shall be maintained in good condition and removed six (6) months after the
project is completed.
The project sign shall be constructed according to the following requirements (or to equal
requirements):
4' x 8' of 3/4" exterior grade MDO plastic sealed plywood. framed with suitable metal
edge moldings for prevention of delamination. Paint with three (3) coats of exterior
trim or sign enamel. Also, employ sign painter approved by the GRANTEE to apply
lettering, as directed, over the three coat finish. At least two (2) additional coats are
required for the lettering work. Employ sign painter approved by the GRANTEE to
letter names of the project, architect or consulting engineers, contractor and principal
subcontractors. Secure sign to nominal 4" x 4" x 12' pressure treated wood posts set 4' -
0" into ground with concrete surrounding each post.
In addition, the sign will give credit to the Department of Commerce and to the
Governor for the funding.
Article XtII -Federal Regulations and Assurances
All conditions and assurances required of the DEPARTMENT by Title I of the Housing and
Community Development Act of 1974, P.L. 93-383. as amended, are binding on the GRANTEE.
The GRANTEE shall also comply with all terms and conditions of Federal Grant Number B-91-
DC-16-0001 and all applicable federal laws and regulations including but not limited to:
,~'~
24 CFR, part 570 Community Development Block Grants; 24 CFR. Part 58 Environmental
Review Procedures for Title I Community Development Block Grant Programs• OMB
Circulars A-87, A-102. A-122; and the Single Audit Act of 1984 and OMB Circular A-128, the
Acquisition and Relocation Act, and Attachment C "Community Development Block Grant
Assurances." Additionally, both parties shall adhere to statutes and regulations of the State of
Idaho.
APPROVED:
STATE OF IDAHO
Department of Commerce
CITY OF MERIDIAN
V. Haw .
Director
Z
Date ~-
G t Kingsford
Mayor
~~~
Date
For Internal Use of the Department
----------------------------------
Reviewed and Approved
Kay ce
CD Ad trator
b L-
Lisa Robbins
Accountant Supervisor
3~~~~ az
Date
.3 /La ~5 t_
Date
~ ATTACE~VIFNI' A ^
BUDGET
COIv9vIUNITY DEVELOPMENT PROJECT
ICDBG-9I-III-31
Applicartt(orGrantee): City of Meridian ProjectNo.:
East First Street Component
PtUjeCt: Downtown Improvement. Pro iect - Idaho/Ijroadway Avenues Component - T'hase Two
AMOUNTS:
ITEMS: ICDBG Other
dtninistrative Expenses* $34, 930 ~'~~ ~` '~ $34, 930
See Attached Notes ~~1
jest Planning Design*
d, Structures,
'ghts of Way $180, o00 . ;~ ~ ~ $180, o00
See of es ;~2
wtectural/Engineering
aSe Fees $19, 500 3~: ~~`°!a - $19, 500
oject Inspection Fees $10, 000 $10, 000
elocution Expenses
elocution Payments to
usinesses & Individuals ; 4= ; ~. - ~.
.etnolidon and Removal $11, 800 = 1 ~ $11, 800
.`_'ee Attached Notes ~~:3
nstruction and
jest Improvement $153, 770 aC.r(~,(~ ~`' 1, 242, 238 $1, 396, 008
See Attached Notes ~~4
uipmcnt
Donated by City, mart
udtt $1,000 $1,000
~f c:i tv atulit
oral Costs** $400, 000 1, 253, 238 $1, 653, 238
~ t ~ '. ~ _ , .~ ~ . ~ .-
Remarks: I'teasc~ r~~lc~r to attached note sheet which describes due ~t~roiectgcosts.
• Administrative expenses & project platttting design costs when totaled shall trot exceed 1096 of the total ICDBG amount.
•• Grantees alllowed to shift up to 1096 of toW ICDBG fttrtds between line items without requesting budget amendment.
Thereforq there is no contingertry line item.
n
City of Meridian
Downtown Redevelopment, Phase Two -ICDBG-9I-III-31
Descriptive Notes to Attachment A -Budget Form.
Note # 1 -Administrative Expense = $34,930
ICDBG Administration = $24,700
Land Appraisal = $ 8,000
Legal Assistance = $ 2,030
File/Record Supplies = $ 200
Note #2 -Land Acquisition = $180,000
Priority One = Parcel A at $ 20,000
Priority Two = Parcel B at $ 45,000
Priority Three = Parcel C at 115 000
Total Priority 1, 2, & 3 = $180,000
Note #3 -Demolition and Removal = $11,800
Raze Building Parcel. A at $ 4,000
Raze Building Parcel C at $ 6,000
Remove Obstacles Parcel C at $ 1,800
Note #4 -Construction and Improvements = $153,770
Roadway and Sidewalk Improvements = $110,770
New Street Lights = $ 10,000
Parking Lot Improvements = $ 33,000
ATTACHMENT B
SCOPE OF WORK
City of Meridian
Downtown Revitalization
ICDBG-9I-III-33
I. Project Description
The Meridian downtown redevelopment ICDBG project will completely rebuild
approximately 12001ineal feet of street, curb. gutter, sidewalk and landscaping along
three downtown blocks on Broadway and East Idaho Avenues. Blighted land parcels
will be acquired and dilapidated buildings will be demolished. Anew community
parking lot will be developed on the acquired land. Irregular and blighted land parcels
will be acquired and converted to an attractive community asset. Land which is
acquired and not used for downtown parking will be sold or leased for downtown
commercial redevelopment. Program income will be handled in accordance with Idaho
Department of Commerce (IDC) policy: In summary, this project will reconstruct
downtown Meridian by eliminating blight buildings. developing community parking,
constriction of new sidewalks, streets and landscaping, provide commercial
redevelopment parcels, plus remove barriers to downtown growth.
II. l~ject Schedule
Grant Award November 1991
Administrative Contract Completed
Engineering/Architectural Contract Completed/approved
Environmental Review ~ November 1991
Environmental Release March 1992
Adoption/Publication of 504 Policy on Non-Discrimination March 1992
Establish 504 Review Committee March 1992
Bid Document Approval May 1, 1992
10 Day Wage Rate Update May 15, 1992
Bid e
r
d Ch
Deba
re
eck May 25, 1992
Bid Award May 27, 1992
Pre-Construction Conference May 31, 1992
Start of Construction June 3, 1992
Acquisition Completed July 15. 1992
Civil Rights Report Completed June 18, 1992
2596 Complete June 20, 1992
5096 Complete J 10. 1992
Complete 504 Self Evaluation July 1992
Complete 504 Transition Plan, if needed August 1992
75°x6 Complete August 7, 1992
Construction Complete and Accepted August 28. 1992
Monitoring visit August 1992
Final Report September 25, 1992
Closeout September 30. 1992
Audit Mid August 1992
progress Report Schedule
Progress Reports will be submitted to the Department of Commerce on an approved
form with each Request for Funds. Approval of each Request for Funds will be based on
the content of the Progress Report. If regular Requests for Funds are not submitted,
Progress Reports will be due upon request of the Department of Co~nerce.
/h
III. Project Benefits
Improvements made to the City of Meridian downtown redevelopment area by this
project meet the national objective, per IDAPA 48.2.1, Section 1,3,2(b), of eliminating
and preventing slum and blight and urban deterioration. and revitalizing the
downtown commercial district. There are seven principal benefits:
No. 1 -Blight Removal -The project will remove all of the blighted sidewalks, crumbled
curbs and cracked asphalt throughout the downtown corridor. Three blight buildings
are scheduled for acquisition and demolition. The acquired land will be developed into
a small public plaza and an off street parking lot in the center of downtown. The entire
downtown corridor will be tree lined to beautify Meridian.
No. 2 -Downtown Business Enhancement -This project will provide on and off street
parking, full sidewalks and attractive street trees to enhance commercial
redevelopment.
No. 3 -Business Improvement District -Creation of a Meridian BID for ongoing
maintenance of the new facilities.
No. 4 -Pedestrians -The benefits of this project include full width concrete sidewalks
on both sides of downtown streets. The entire corridor and project area will be tree
lined.
No. 5 -Motorists -The downtown improvement project will provide left turn lanes at
every crossing intersection for safety and convenience. A large community parking
facility will be developed where three dilapidated buildings now stand.
No. 6 -Funding Partnership -The ICDBG will pay for only 24~ti of total downtown
reconstruction, and four other funding partners (City, LID, ACHD, IDOT) will provide
76'°i6 of the total cost.
No. 7 -Maintenance Commitment -The Ada County Highway District has agreed to
fully maintain each of the improved streets. The Meridian BID will provide funding
maintenance.
Special Conditions
Eligible project costs incurred prior to the contract effective date will be reimbursed
with the approval of the Department of Commerce.
1V. Administrative Requirements
The City/County shall be responsible to complete all applicable administrative
requirements. An Administrative Plan is required. This plan should include the
delegation of each responsibility listed here. Any responsibility which is to be fulfilled
by a contractor should be specifically listed in the contract.
In addition to these requirements there may be additional requirements contained in
the Grant Administration Manual published by the Department. The list here is not
intended to be exhaustive, but is intended to be an outline of the major areas of
administrative responsibility.
A. An Administrative Plan shall be developed by the grantee outlining the chain of
responsibilities and authority in executing the grant project. This plan shall
detail the division of grant management activities to particular persons, offices,
agencies or contractors. The plan must be approved by the Department.
~ /'\
B. Environmental Review:
1. Establish an Environmental Review Record file.
2. Complete an Environmental Assessment.
3. Make Environmental finding.
4. Publish the appropriate Finding and Request for Funds (ROF).
5. Submit ROF. with Assessment, State Historic Preservation Office letter
to Department for review and approval.
C. Construction Administration:
1. Establish Labor Standards Compliance file and assign responsibility.
2. Request current Davis-Bacon wage rates before advertising for bids.
3. Submit bid documents to Department for review and approval, 30 days
prior to bid advertisement.
4. Update wage rates 10 days prior to bid opening.
5. Check contractor eligibility with Department before awarding contract
(Federal Debarred List).
6. Document subcontractor eligibility and Davis-Bacon certifications.
7. Submit executed contract documents to Department for review and
approval.
8. Hold preconstruction conference with contractor especially to discuss
labor standards requirements and other grant requirements. Submit
signed minutes to the Department.
9. Collect, review and verify all payrolls.
10. Conduct worker interviews and verify against payrolls. (Complete at a
minimum two interviews per contractor for every thirty days on a
project.)
11. Report all payroll discrepancies to the Department.
D. Civll Rights Compliance:
1. Establish a file containing the grantee's A$irmattve Action Plan.
Community Profile. grantee work force composition, or other documents
and statistics which demonstrate the grantee's efforts to benefit the local
minority population as well as other nondiscriminatory policies and
practices.
2. File signed Section 3 Clause and other Contractor Certifications.
3. Comply with grantee Section 3 Plan and maintain documentation.
4. Submit MBE/WBE Solicitation Summaries for all solicitations for
services, supplies, or construction bids.
/'~
/'~
5. Implement. at a minimum, the required Fair Housing activities.
6. Implement, at a minimum, Section 504 requirements: adopt and publish
Section 504 Policy on Nondiscrimination; adopt grievance procedures if
required; complete self evaluation; and complete transition plan if
needed.
E. Accounting Requirements:
1. Maintain a General Ledger for the ICDBG grant funds. It must show
expenditures by budget categories and also by other funding sources.
2. Maintain cash receipts and cash disbursements journals.
3. Maintain source documentation and file documents by Departrnent of
Commerce Request for Funds form.
4. Accounting and Allowable Costs must be in accordance with OMB
Circulars A-102 and A-87 plus TYeasury Circular 1075.
F. Audits:
1. Audit services shall be secured in accordance with OMB Circular A 102,
Attachment O.
2. Audit shall be conducted according to OMB CircularA-128 and the Single
Audit Act of 1984.
3. Audit shall be submitted to the Legislative Auditor's Office for review and
approval within 30 days of the audit's completion
4. ICDBG audit costs shall be allocated by the percentage of ICDBG
expenditures iri each fiscal year audit.
G. Reporting:
1. The grantee shall submit progress reports to the Department with each
drawdown, or as required by the Department.
2. The grantee shall report in writing to the Department any major
compliance, performance problems. management problems, all
construction commencement and completion, loan closings, defaults,
etc.
3. The grantee shall submit all contract amendments, change orders, and
an amendments to the Department prior to executing them.
/'\
ATTACHMENT C
Community Development Block Grant Assurances
1. 1~_iondiscrimination Under Title VI of the Civil Rights Act of 1964
This agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964
(P.L. 88-352) and HUD regulations with respect thereto including the regulations under
24 CFR Part 1. In the sale, lease or other transfer of land acquired. cleared or improved
with assistance provided under this Agreement. the Grantee shall cause or require a
covenant running with the land to be inserted in the deed or lease for such transier,
prohibiting discrimination upon the basis of race, color, religion, sex or national
origin, in the sale, lease or rental. or in the use or occupancy of such land or any
improvements erected or to be erected thereon. and providing that the Grantee is
undertaking its obligation in carrying out the program assisted hereunder, agrees to
take such measures as are necessary to enforce such covenant and will not itself so
discriminate. This agreement is also subject to the requirements under the Fair
Housing Act Amendments of 1988 which has been expanded to cover handicapped
persons and families with children.
2. TITLE VIII
This Agreement is subject to the requirements of Title VIII of the Civll Rights Act of
1968 (P.L. 90-284), and HUD regulations with respect thereto, providing that it is the
policy of the United States. within constitutional limitations, to provide fair housing,
and prohibiting any person, in the sale, rental, financing, or brokers of housing, from
discriminating or in any way making unavailable or denying a dwelling to any person
because of race, color, religion, sex or national origin. In the implementation of Title
VIII, HUD is guided by Executive Orders 11063 and 12259, and 24 CFR parts 100 through
115, particularly Part 107.
3. Section 109
This agreement is also subject to the provisions of Section 109 of the Housing and
Community Development Act of 1974 (P.L. 93-383), as amended. Section 109 prohibits
the use of criteria based on race, color, national origin or sex to exclude any person
from participating in or benefiting from any program or activity funded in whole or
part with community development funds made available pursuant to the Act. Section
109 further incorporates the prohibitions against age discrimination contained in the
Age Discrimination Act of 1975 (42 U.S.C 6101 et seq.), and against handicapped
discrimination contained in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.
794), as amended.
4. Labor Standards
Except with respect to the rehabilitation of residential property designed for residential
use for less than eight families, the Grantee and all contractors engaged under contracts
in excess of $2,000 for the construction, prosecution. completion or repair of any
building or work financed in whole or in part with assistance provided under this
Agreement. Shall comply with the requirements of the Davis-Bacon Act, as amended
(40 U.S.C. 276a-276a-5) and the Contract Work Hours and Safety Standard Act (40
U.S.C. 327 et seq.), as well as HUD requirements pertaining to such contracts and the
applicable requirements of the regulations of the Department of Labor under 29 CFR
Parts 3 and 5.5, governing the payment of wages and the ratio of apprentices and
trainees to journeymen: Provided, that if wage rates higher than those required under
such regulations are imposed by state or local law, nothing hereunder is intended to
relieve the Grantee of its obligations, if any, to require payment of the higher rates. The
Grantee shall cause or require to be inserted iri full, in all such contracts subject to such
regulations, provisions meeting the requirements of 29 CFR 5.5.
/'~
No award shall be made to any contractor who is at the time ineligible under the
provisions of any applicable regulations of the Department of Labor to receive an award
of such contract.
5. Environmental Standards
This Agreement is subject to the policies contained in the National Environmental
Policy Act of 1969 (42 U.S.C. 4321 et seq.), and related laws, as furthered by HUD
regulations contained in 24 CFR part 58. The Grantee hereby assumes responsibility
for environmental review, decision-making, and other action under NEPA and related
laws, in accordance with Part 58.
6. Section 3
This Agreement is subject to the employment and contracting requirements of Section
3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u). Section 3
requires that, to the greatest extent feasible, opportunities for training and
employment be given to lower-income persons residing within the unit of local
gwennment or the metropolitan area or nonmetmpolitan county in which a covered
project is located; and that contracts for work in connection with such projects be
awarded, to the greatest extent feasible. to eligible business concerns which are located
in, or owned in substantial part by, persons residing in the same metropolitan area or
nonmetropolltan county as the project. HUD regulations contained in 24 CFR Part 135
contain guidelines relating to Section 3 objectives.
7. I~ad Based Paint Ha?asdc
The construction or rehabilitation of residential structures with assistance provided
under this Agreement is subject to HUD Lead-Based Pain regulations, 24 CFR Part 35.
Any grants or loans made by the Grantee for the rehabilitation of residential structures
with assistance provided under this Agreement shall be made subject to the provisions
for the elimination of lead-based paint hazards under Subpart B of said regulations,
and the Grantee shall be responsible for the inspections and certifications required
under section 35.140 thereof.
8. Conflict of Interest of M mb rs Offic rs or Employees of CrantPP Members of Inral
Governing Body, or Other Publi Offi ials~
No member, officer, or employee of the Grantee, or its designees or agents, no member of
the governing body of the locality in which the program is situated. and no public
official of such locality or localities who exercises any functions or responsibilities
with respect to the program during his tenure or for one year thereafter. shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed in connection with the program assisted under the Agreement.
The Grantee shall incorporate, or cause to be incorporated. in all such contracts a
provision prohibiting such interest pursuant to the purposes of this section.
9. Prohibition Against Payments or Commissions
The assistance provided under this Agreement shall not be used in the payment of arty
bonus or commission for the purpose of obtaining HUD approval of the application for
such assistance, or HUD approval of applications for additional assistance, or any
other approval or concurrence of HUD required under this Agreement, Title I of the
Housing and Community Development Act of 1974 or HUD regulations with respect
thereto: provided, however, that reasonable fees or bona fide technical. consultant,
managerial or other such services, other than actual solicitation, are not hereby
prohibited if otherwise eligible as program costs.
/'~
10. Conflict of In ct of rtain F d rat Offi ials
No member of or Delegate to the Congress of the United States. and no Resident
Commissioner, shall be admitted to arty share or part of this Agreement or to any
benefit to arise from the same.
11. Historic Preservation Act of 1 66
Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq.).
12. Additional Assurances
The Grantee shall remain fully obligated under the provisions of the Agreement
notwithstanding its designation of any third party of parties for the undertaking of all
or any part of the program with respect to which assistance is being provided under this
Agreement. The Grantee shall comply with all lawful requirements of the Grantor to
insure this Agreement is carried out in accordance, and with the obligations and
responsibilities of the Grantor to HUD.
13. RPauirements for Unit of n ral l Govennm nt
A Certifications
TYtle I of the Housing and Community Development Act of 1974, as amended through
1983, Section 106(d) (5) units of general local government must make certain
certifications to the State. The certifying official must have suflicient authority to
make such certifications on behalf of the unit of government. The State may not
distribute funds unless the unit of government has submitted certifications providing
essentially that:
1. it will minimize displacement as a result of activities assisted with CDBG funds;
2. it will conduct and administer its program in conformance with Title VI and
Title VIII, and affirmatively furthering fair housing;
3. it will provide opportunities for citizen participation comparable to the State's `
requirements (those described in Section 104(a) of the Act, as amended);
4. it will not use assessments or fees to recover the capital costs of CDBG-funded
public improvements from low and moderate income owner occupants.
5. it will abide by all State and Federal rules and regulations related to the
implementation and management of Federal grants.
~ . ~ . _ ._ ~ 1... _ ... _. o ~ ~- _Q._ .. . ,,.~
I ~ ~ ~~~ d
~,~
~U
~~
~~ ~.
J
F
Map Legend
Idaho And Broadway Ave.
~ Street Improvements Are
Shown In Dot Pattern
~-
Land Parcels Are Identified
By Meridian Townsite Block 5,
Parcels A; B; C; D; E; and F.
~T1"~~~T
II
. __
. I
/`~
CITY EXCESSIVE FORCE POLICY
RESOLUTION NO. # 144
A RESOLUTION OF THE CITY COUNCIL OF Meridian ,IDAHO. ADOPTING A
POLICY PROHIBITING THE USE OF EXCESSIVE FORCE AGAINST NON-VIOLENT CIVIL
RIGHTS DEMONSTRATORS.
WHEREAS the Congress of the United States has passed the Armstrong/Walker "Excessive
Force" Amendment (P.L.101-144 section 519) prohibiting the use of excessive force by a local
law enforcement agency against any individuals engaged in nonviolent civll rights
demonstrations within its jurisdiction;
AND WHEREAS the City of Meridian has received a Community Development Block
Grant and is required to comply with the Armstrong/Walker "excessive force" Amendment;
AND WHEREAS the use of excessive force against demonstrators may cause the CITY to lose its
grant or eligibility for future federal grants:
NOW THEREFORE, BE rT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY
(g Meridian ,g~~
SECTION 1. It is the POLICY of the CITY that excessive force by local law enforcement
agencies shall not be used against individuals engaged in lawful and non-violent
civil rights demonstrations within the City boundaries.
SECTION 2. The City Council directs the Police Chief to implement this Resolution by
amending applicable police department procedures.
PASSID BY THE CITY COUNCQ. , CiIY OF Meridian , CIO,
Si~1~
Il°~~~~ ~Q ~-
aw-14/CityExcessiveForcePolicy
CERTII~'ICATION REGARDIIITG LOBBYIIITG
The undersigned certifies, to the best of his or her knowledge and belief,
that:
(1) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to IIle the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
Signat e
Grant P. Kingsford
Typed Name
~/i,~~~
Date
Mayor
Title
Server/Forms/Anti-Lobbying Certification
RESOLUTION NO. 144
CITY EXCESSIVE FORCE POLICY
A RESOLUTION OF THE CITY COUNCIL OF MERIDIAN, IDAHO, ADOPTING A
POLICY PROHIBITING THE USE OF EXCESSIVE FORCE AGAINST NDN-VIOLENT
CIVIL RIGHTS DEMONSTRATORS.
WHEREAS, the Congress of the united States has passed the
Armstrong/Walker "Excessive Force" Amendment (P. L. 101-144 section
519) prohibiting the use of excessive force by a local law
enforcement agency against any individuals engaged in nonviolent
civil rights demonstrations within its jurisdiction;
AND WHEREAS, the City of Meridian has received a Community
Development Block Grant and is required to comply with the
Armstrong/Walker "excessive force" Amendment;
AND WHEREAS, the use of excessive force against
demonstrators may cause the CITY to lose its grant or eligibility
for future federal grants;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF MERIDIAN, IDAHO:
Section 1. It is the POLICY of the CITY that excessive
force by local law enforcement agencies shall
not be used against individuals engaged in
lawful and non-violent civil rights
demonstrations within the City boundaries.
Section 2. The City Council directs the Police Chief to
implement this Resolution by amending
applicable police department procedures.
PASSED BY THE CITY COUNCIL, CITY OF MERIDIAN, IDAHO.
SIGNED BY: TITLE: wit ~!'~
DATE : ~~ ~ r ~ ~ ~Z~ )~ % ATTEST : ~?~~a
Cecil D. Andrus
Governor
James v. Hawkins
Director
March 20, 1992
N Q
'!d ~
~ 4~
DEPARTMENT OF COMMERCE
The Honorable Grant P. Kingsford
Mayor, City of Meridian
33 E. Idaho Avenue
Meridian, Idaho 83642
RE: City of Meridian Downtown Project, ICDBG-9I-III-31
Dear Mayor Kingsford:
700 west State Street
Statehouse Mail
Boise, ID 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
Enclosed are two copies of the contract between the City and the Department for
your downtown revitalization project. Please sign both copies and return them to
me. Once the contract is executed by Jim Hawkins, a copy will be sent to you for
your records.
Also enclosed are an anti-lobbying certification and an excessive force resolution,
both of which will need to be adopted by the City. Once these are adopted, please
forward a copy for my files.
In addition, the engineering and grant administration contracts for the project
have been reviewed and approved.
As soon as the contract is executed, your first payment request will be processed.
If you have any questions, please give me a call.
S' ely,
P t Madarieta
Community Development Specialist
PM: aw
Enclosures
cc: Wayne Forrey, The City Leaders Institute
IDAHO
~~ ,
/'~
IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
TITLE: ICDBG-9 I -III-33
CONTRACT NO.: CITY OF MERIDLAN
This Contract is made and entered into between the Department of Commerce, State of Idaho.
hereinafter called the DEPARTMENT, and the CITY OF MERIDIAN, hereinafter called the
GRANTEE,
TERMS ANn CONDITIONS
Arrticle I - P .rinri of vp,f„ an P
The project work required to be completed hereunder shall be accomplished from the effective
date of Anrll 1. 1 2, and shall continue up to and including n~jec t ou , unless othen~vise
amended.
Article II - G nt Amount and Pa~~n .ntg
The maximum amount of Idaho Community Development Block Grant (ICDBG) assistance
hereby awarded is 4$ OO.QQQ, The GRANTEE hereby agrees to pmvtde $1.25.3.2 in the form of
local match (i.e., local, state. or other federal contributions) for the purposes of completing this
project. The GRAN'T'EE shall adhere to the budget as outlined in Attachment A, unless
otherwise amended. The GRANTEE shall deposit all ICDBG funds for financing the project in a
non-interest bearing account.
The GRANTEE may periodically request payment up to 100°x6 of the value of work performed up
to the total sum of the ICDBG grant assistance except for the budgeted audit line item and except
for construction line items as provided in the paragraphs below. If the DEPARTMENT is
satisfied with the request. the DEPARTMENT will pay the amount requested within 30 days of
the receipt of the request. The GRANTEE shall certify that all work is complete as billed and
shall be liable for any discrepancy in documentation.
Payment for all construction contracts in excess of $2,000 shall be up to ninety-five percent
(95%) of the total dollar amount of the construction contract as awarded and as shown in the
budgeted line items in Attachment A Budget. The remaining flue percent (596) will be held by
the DEPARTMENT pending the GRANT'EE'S certification of final inspection and acceptance of
work. Additionally, the GRANTEE must determine whether or not all federal labor standards
have been satisfied and all contract files are complete. This shall be verified upon the
GRAN'TEE'S submittal of specific documents as determined by the DEPARTMENT or upon
DEPARTMENT monitoring of the GRANTEE'S files.
Requisition of the budgeted audit line item shall be submitted in conjunction with the audit
report and shall be paid upon acceptance of the audit by the State Legislative Auditor's Office.
The use of ICDBG funds for administrative costs is limited to a maximum of 10% of the total
ICDBG funds awarded by this contract.
Article III - Work P rforman P
The project activities to be accomplished under the conditions of this contract are outlined in
the Scope of Work. as described in Attachment B.
Article N -Financial and Progre5~ R nor S
In the performance of this contract the GRANTEE shall keep books. records and accounts of all
activities related to the provisions of this contract. On each interim request for funds that is
l'1
submitted to the DEPARTMENT, the GRANTEE shall certify that the information is true and
correct based upon the GRANTEE'S official accounting records. The GRANTEE shall also
submit a final financial report which details costs incurred by line item as described in the
project budget. This report shall be submitted upon completion of the project funded under this
contract.
The GRANTEE shall submit interim performance reports as specified in the Scope of Work,
Attachment B. A detailed written final report with documentation of the activities carried out
and benefits generated shall be submitted to the DEPARTMENT at the conclusion of the
project.
Article V - mPnrimPnt~
The DEPARTMENT may amend this contract on its own initiative or at the request of the
GRANTEE to reflect changes in the scope of work, design or budget of the project. Such changes
shall be mutually agreed upon. In no case shall the nature or purpose of the project be amended
from what was generally described in the application and was the basis for selection of the
project except as provided in the ICDBG Administrative Rules IDAPA 48.2.1. No changes in
scope of work, costs or services shall be effective until approved in a written contract
amendment signed by both parties.
Article VI -Sub on ra _tc
The GRANTEE shall notify the DEPARTMENT and forward for approval all subcontracts
under this contract. Upon a showing that the contract has complied with the prerequisites and
requirements of the ICDBG program, the DEPARTMENT shall issue its approval to proceed
with the subcontract. All contracts and subcontracts must comply with all applicable state
and federal laws and regulations.
Article VII -Audi and Moni orir3g
The GRANTEE shall provide the DEPARTMENT with an annual financial audit in accordance
with OMB Circular A-128 and the Single Audit Act of 1984. The audit shall be completed by a
certified public accountant during the regular annual audit cycle. The GRANTEE shall provide
annual audits through the last fiscal year in which grant funds are expended.
The DEPARTMENT may monitor and make periodic inspections and evaluations of the project
and all its books and records pertaining to the project. The GRANTEE shall make available the
books and records to the DEPARTMENT during regular working hours. These books and
records shall be maintained for at least three years following close-out of the project.
Each GRANTEE that provides a portion of their Idaho Community Development Block Grant
in any fiscal year to a subrecipient such as a Council of Government (COG) or some other non-
profit organization, shall require the subrecipient to meet the audit and monitoring
requirements of Circular A-128 or Circular A-110. The GRANTEE shall be responsible for
monitoring any subrecipient for compliance with all federal and state laws and regulations
including the audit requirements.
Representatives of the Secretary of HUD, the Inspector General. or the General Accounting
Office shall have access to all books, accounts, reports, files and other papers, things or
property belonging to or in use pertaining to the administration of this grant and receipt of
assistance.
Article VIII - T rmina inn
The DEPARTMENT shall have the right to terminate this contract in whole or in part, at any
time before the date of completion, whenever it is determined that the GRANTEE has failed to
comply with the conditions of the contract. The DEPARTMENT shall promptly notify the
' ~
GRANTEE in writing of the determination and the reasons for the termination, together with
the effective date.
The DEPARTMENT may terminate this contract in whole or in part for the convenience of the
DEPARTMENT when both parties agree that the continuation of the project would not produce
results commensurate with further expenditure of funds. The two parties shall agree in writing
upon termination conditions, an effective date and a fair and reasonable payment. as
determined by the DEPARTMENT for all work completed.
The GRANTEE warrants that nothing of monetary value has been given, promised or implied
as remuneration for entering into this contract. The GRANTEE further declares no improper
personal, political or social activities have been used or attempted in an effort to influence the
outcome of the competition, discussion or negotiation leading to the award of this contract.
Article X - R .latinnS ip of Con ra~tin~ pa iPs
The contracting parties warrant by their signature that no employer-employee relationship is
established between the DEPARTMENT and the GRANTEE by the terms of this contract and
further indemnifies the State of Idaho and the Department of Commerce and hold it harmless
against any and all suits. actions, claims or losses of every kind, nature and description,
including costs, expenses and attorney fees. that may be incurred by reason of any act or
omission, neglect or misconduct of the GRANTEE which may arise out of this agreement.
Article XI -Conflict of Interest
No official or employee of the GRANTEE or the DEPARTMENT shall have any direct or indirect
financial interest in the project.
Article XII - Proj ct Si n
All grant recipients will, unless otherwise directed. erect a sign for all major construction
projects identifying the project's funding source after notice to proceed is issued: location as
directed. The sign shall be maintained in good condition and removed six (6) months after the
project is completed.
The project sign shall be constructed according to the following requirements (or to equal
requirements):
4' x 8' of 3/4" exterior grade MDO plastic sealed plywood, framed with suitable metal
edge moldings for prevention of delamination. Paint with three (3) coats of exterior
trim or sign enamel. Also. employ sign painter approved by the GRANTEE to apply
lettering, as directed. over the three coat finish. At least two (2) additional coats are
required for the lettering work. Employ sign painter approved by the GRANTEE to
letter names of the project, architect or consulting engineers, contractor and principal
subcontractors. Secure sign to nominal 4" x 4" x 12' pressure treated wood posts set 4' -
0" into ground with concrete surrounding each post.
In addition, the sign will give credit to the Department of Commerce and to the
Governor for the funding.
Article XIII -Fed .rat uPgulations ar~d s uran PS
All conditions and assurances required of the DEPARTMENT by Title I of the Housing and
Community Development Act of 1974, P.L. 93-383. as amended. are binding on the GRANTEE.
The GRANTEE shall also comply with all terms and conditions of Federal Grant Number B-91-
DC-16-0001 and all applicable federal laws and regulations including but not limited to:
/'t
24 CFR, part 570 Community Development Block Grants; 24 CFR, Part 58 Environmental
Review Procedures for Title I Community Development Block Grant
Circulars A-87, A-102, A-122; and the Single Audit Act of 1984 and ONirc~ularlA~-1-128, the
Acquisition and Relocation Act. and Attachment C "Community Development Block Grant
Assurances" Additionally, both parties shall adhere to statutes and regulations of the State of
Idaho.
APPROVED:
STATE OF IDAHO
Department of Commerce
CTIY OF MERIDIAN
i
V. Hawkin
Director
y/x/92
Date '~-'
G t Kingsford
Mayor
~~i~ -~
Date ~'
______ For Internal Use of the Department
----------
Reviewed and Approved
Kay F ce
CD Ad strator
. _~ a b L_
Lisa Robbins
Accountant Supervisor
3~2~~ Qz
Date
-~ I Le ~5 t_
Date
ATTAC~~IVT A
BUDGET
COIV~ViUN1'I'y DEVELOPMENT PROJECT
Applicant (or Grantee): r.ity of Meridian ICDBG-9I-III-31
Project No.:
Project: llowntown Lu rovement Pro'ect - Idaho i~ro dwareAvenue oComtonent - T'hase Two
AMOUNTS:
~~~ ICDBG O~Q
dministrative Expenses* $34, 930
See Attached Notes ~~1 $34, 930
jest Planning Design*
and, Structures,
'ghts of Way $lso, o00 $iso
o00
See ~ nt e ~ ~ ,
hi tectural/En gineerirt g
ase Fees $19,500 ~
$1),500
oject Inspection Fees
$10, 000 $10, 000
elocation Expenses
elocation Payments to
usinesses & Individuals
molition and Removal $11, 800 $11
800
See At tachecl Notes a~ 3 ,
nstruction
d
an
sect Improvement $153, 770 1, 242, 238 $1
39G
008
See Attached Notes ~~4 ,
,
tupment
Donated Ly City, ~>art
~dtt
cal (.itv anrli.t $1,000 $1,000
oral Costs** $400, 000 1, 253,L38 $1, G53, 238
Remarks: i~te,~5c~ r.c~rrr to attached note sheet which describes clue nro'ect costs.
• Administrative expenses & pro)ect planning design costs what totaled shall not exceed lOcJfo of the total ICDBG amount.
•• Grantees allowed to shift up to 1096 of toW ICDBG funds between line irons without requesting budget amendment
Therefore. there is no contingency line hart.
~ ~
City of Meridian
Downtown Redevelopment, Phase Two -ICDBG-9I-III-31
Descriptive Notes to Attachment A -Budget Form.
Note # 1 -Administrative Expense = $34,930
ICDBG Administration = $24,700
Land Appraisal = $ 8,000
Legal Assistance = $ 2 030
File/Record Supplies = $ X200
Note #2 -Land Acquisition = $180,000
Priority One = Parcel A at $ 20,000
Priority Two = Parcel B at $ 45,000
Priority Three = Parcel C at 11 000
Total Priority 1, 2, & 3 = $180,000
Note #3 -Demolition and Removal = $11,800
Raze Building Parcel A at $ 4,000
Raze Building Parcel C at $ 6,000
Remove Obstacles Parcel C at $ 1,800
Note #4 -Construction and Improvements = $153,770
Roadway and Sidewalk Improvements = $110,77()
New Street Lights = $ 10,000
Parking Lot Improvements = $ 33,000
ATTACHMENT B
SCOPE OF WORK
City of Meridian
Downtown Revitalization
ICDBG-9I-III-33
I• l~ject Dgv.,~,y~ ion
The Meridian downtown redevelopment ICDBG project wlll completely rebuild
approximately 120011nea1 feet of street, curb, gutter, sidewalk and landscaping along
three downtown blocks on Broadway and East Idaho Avenues. Blighted land parcels
will be acquired and dilapidated buildings will be demolished. Anew community
parking lot will be developed on the acquired land. Irregular and blighted land parcels
will be acquired and converted to an attractive community asset. Land which is
acquired and not used for downtown parking will be sold or leased for downtown
commercial redevelopment. Program income wlll be handled in accordance with Idaho
Department of Commerce (IDC) policy. In summary, this project will reconstruct
downtown Meridian by eliminating blight buildings. developing community parking,
constriction of new sidewalks, streets and landscaping, provide commercial
redevelopment parcels, plus remove barriers to downtown growth.
II. Project Schedule
Grant Award
Administrative Contract November 1991
Engineering/Architectural Contract Completed
Completed/approved
Environmental Review November 1991
Environmental Release March 1992
Adoption/Publication of 504 Policy on Non-Discrimination March 1992
Establish 504 Review Committee March 1992
Bid Document Approval May 1, 1992
10 Day Wage Rate Update May 15. 1992
Bid Opening
Debarred Check May 20. 1992
Bid Award May 25. 1992
Pre-Construction Conference May 27, 1992
May 31, 1992
Start of Construction June 3, 1992
Acquisition Completed July 15. 1992
Civil Rights Report Completed June 18
1992
2596 Complete
50°x6 Complete .
June 20. 1992
Complete 504 Self Evaluation July 10, 1992
July 1992
Complete 504 Transition Plan, if needed August 1992
75°x6 Complete August 7, 1992
Construction Complete and Accepted August 28, 1992
Monitoring Visit August 1992
Final Report September 25, 1992
Closeout September 30
1992
Audit .
Mid August 1992
Pro~re~. R Wort Srh dui
Progress Reports will be submitted to the Department of Commerce on an approved
form with each Request for Funds. Approval of each Request for Funds will be based on
the content of the Progress Report. If regular Requests for Funds are not submitted,
Progress Reports will be due upon request of the Department of Commerce.
,r'r
III. Project Benefits
Improvements made to the City of Meridian downtown redevelopment area by this
project meet the national objective, per IDAPA 48.2.1, Section 1,3.2(b). of eliminating
and preventing slum and blight and urban deterioration, and revitalizing the
downtown commercial district. There are seven principal benefits:
No. 1 -Blight Removal -The project will remove all of the blighted sidewalks, crumbled
curbs and cracked asphalt throughout the downtown corridor. Three blight buildings
are scheduled for acquisition and demolition. The acquired land will be developed into
a small public plaza and an off street parking lot in the center of downtown. The entire
downtown corridor will be tree lined to beautify Meridian,
No. 2 -Downtown Business Enhancement -This project will provide on and off street
parking. full sidewalks and attractive street trees to enhance commercial
redevelopment.
No. 3 -Business Improvement District -Creation of a Meridian BID for ongoing
maintenance of the new facilities.
No. 4 -Pedestrians -The benefits of this project include full width concrete sidewalks
on both sides of downtown streets. The entire corridor and project area will be tree
lined.
No. 5 -Motorists -The downtown improvement project will provide left turn lanes at
every crossing intersection for safety and convenience. A large community parking
facility will be developed where three dllapidated buildings now stand.
No. 6 -Funding Partnership -The ICDBG will pay for only 2496 of total downtown
reconstruction, and four other funding partners (City. LID, ACRD, IDOT) will provide
76°x6 of the total cost.
No. 7 -Maintenance Commitment -The Ada County Highway District has agreed to
fully maintain each of the improved streets. The Meridian BID will provide funding
maintenance.
Special Conditions
Eligible project costs incurred prior to the contract effective date will be reimbursed
with the approval of the Department of Commerce.
N. Administrative Requirements
The City/County shall be responsible to complete all applicable administrative
requirements. An Administrative Plan is required. This plan should include the
delegation of each responsibility listed here. Any responsibility which is to be fulfilled
by a contractor should be specifically listed in the contract.
In addition to these requirements there may be additional requirements contained in
the Grant Administration Manual published by the Department. The list here is not
intended to be exhaustive, but is intended to be an outline of the major areas of
administrative responsibility.
A. An Administrative Plan shall be developed by the grantee outlining the chain of
responsibilities and authority in executing the grant project. This plan shall
detail the division of grant management activities to particular persons. offices.
agencies or contractors. The plan must be approved by the Department.
~ ~„~
B. Environmental Review:
1. Establish an Environmental Review Record file,
2. Complete an Environmental Assessment.
3. Make Environmental finding.
4. Publish the appropriate Finding and Request for Funds (ROF).
5. Submit ROF, with Assessment. State Historic Preservation Office letter
to Department for review and approval.
C. Construction Administration:
1. Establish Labor Standards Compliance file and assign responsibility.
2. Request current Davis-Bacon wage rates before advertising for bids.
3. Submit bid documents to Department for review and approval, 30 days
prior to bid advertisement.
4. Update wage rates 10 days prior to bid opening.
5. Check contractor eligibility with Department before awarding contract
(Federal Debarred List).
6. Document subcontractor eligibility and Davis-Bacon certifications.
7. Submit executed contract documents to Department for review and
approval.
8. Hold preconstruction conference with contractor especially to discuss
labor standards requirements and other grant requirements. Submit
signed minutes to the Department.
9. Collect, review and verify all payrolls.
10. Conduct worker interviews and verify against payrolls. (Complete at a
minimum two interviews per contractor for every thirty days on a
project.)
11. Report all payroll discrepancies to the Department.
D. Civil Rights Compliance:
1. Establish a file containing the grantee's Affirmative Action Plan.
Community Profile. grantee work force composition, or other documents
and statistics which demonstrate the grantee's efforts to benefit the local
minority population as well as other nondiscriminatory policies and
practices.
2. File signed Section 3 Clause and other Contractor Certifications.
3. Comply with grantee Section 3 Plan and maintain documentation.
4. Submit MBE/WBE Solicitation Summaries for all solicitations for
services, supplies, or construction bids.
5. Implement, at a minimum, the required Fair Housing activities.
6. Implement. at a minimum. Section 504 requirements: adopt and publish
Section 504 Policy on Nondiscrimination; adopt grievance procedures if
required; complete self evaluation; and complete transition plan if
needed.
E. Accounting Requirements:
1. Maintain a General Ledger for the ICDBG grant funds. It must show
expenditures by budget categories and also by other funding sources,
2. Maintain cash receipts and cash disbursements journals.
3. Maintain source documentation and file documents by Department of
Commerce Request for Funds form.
4. Accounting and Allowable Costs must be in accordance with OMB
Circulars A-102 and A-87 plus Treasury Circular 1075.
F. Audits:
1. Audit services shall be secured in accordance wtth OMB Circular A-102.
Attachment O.
2. Audit shall be conducted according to OMB Circular A 128 and the Single
Audit Act of 1984.
3. Audit shall be submitted to the Legislative Auditor's O1Hce for review and
approval within 30 days of the audit's completion
4. ICDBG audit costs shall be allocated by the percentage of ICDBG
expenditures in each fiscal year audit.
G. Reporting:
1. The grantee shall submit progress reports to the Department wtth each
drawdown, or as required by the Department.
2. The grantee shall report in writing to the Department any major
compliance. performance problems. management problems. all
construction commencement and completion, loan closings. defaults.
etc.
3. The grantee shall submit all contract amendments. change orders, and
an amendments to the Department prior to executing them.
ATTACHMENT C
,~
Community Development Block Grant Assurances
1. Non i~rLminatl0ri nd r Ti I VI of hP (`ivil rtightQ er.t ..t' ~ oc~
Thins agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964
(P.L. 88-352) and HUD regulations with respect thereto including the regulations under
24 CFR Part i. In the sale, lease or other transfer of land acquired, cleared or improved
with assistance provided under this Agreement, the Grantee shall cause or require a
covenant running with the land to be inserted in the deed or lease for such transfer,
prohibiting discrimination upon the basis of race, color, religion. sea or national
origin, in the sale. lease or rental, or in the use or occupancy of such land or any
improvements erected or to be erected thereon, and providing that the Grantee is
undertaking its obligation in carrying out the program assisted hereunder. agrces to
take such measures as are necessary to enforce such covenant and will not itself so
discriminate. This agreement is also subject to the requirements under the Fair
Housing Act Amendments of 1988 which has been expanded to cover handicapped
persons and families with children.
2. TITLE VIII
This Agreement is subject to the requirements of Title VIII of the Civil Rights Act of
1968 (P.L. 90-284), and HUD regulations with respect thereto. Providing that it is the
policy of the United States, within constitutional limitations. to provide fair housing.
and prohibiting any person, in the sale, rental, financing, or brokers of housing, from
discriminating or in any way making unavailable or denying a dwelling to any person
because of race. color, religion, sex or national origin. In the implementation of Title
VIII. HUD is guided by Executive Orders 11063 and 12259, and 24 CFR parts 100 through
115, particularly Part 107.
3. Section 109
This agreement is also subject to the provisions of Section 109 of the Housing and
Community Development Act of 1974 (P.L. 93-383), as amended. Section 109 prohibits
the use of criteria based on race. color, national origin or sex to exclude any person
from participating in or benefiting from any program or activity funded in whole or
part with community development funds made available pursuant to the Act. Section
109 further incorporates the prohibitions against age discrimination contained in the
Age Discrimination Act of 1975 (42 U.S.C 6101 et seq.), and against handicapped
discrimination contained in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.
794). as amended.
4. Labor Standards
Except with respect to the rehabilitation of residential property designed for residential
use for less than eight families, the Grantee and all contractors engaged under contracts
in excess of $2,000 for the construction, prosecution. completion or repair of any
bullding or work financed in whole or in part with assistance provided under this
Agreement, Shall comply with the requirements of the Davis-Bacon Act, as amended
(40 U.S.C. 276a-276a-5) and the Contract Work Hours and Safety Standard Act (40
U.S.C. 327 et seq.), as well as HUD requirements pertaining to such contracts and the
applicable requirements of the regulations of the Department of Labor under 29 CFR
Parts 3 and 5.5, governing the payment of wages and the ratio of apprentices and
trainees to journeymen: Provided, that if wage rates higk~er than those required under
such regulations are imposed by state or local law, nothing hereunder is intended to
relieve the Grantee of its obligations, if any, to require payment of the higher rates. The
Grantee shall cause or require to be inserted in full, in all such contracts subject to such
regulations. provisions meeting the requirements of 29 CFR 5.5.
~ ~
No award shall be made to any contractor who is at the time ineligible under the
provisions of arty applicable regulations of the Department of Labor to receive an award
of such contract.
5. Environmental Standards
This Agreement is subject to the policies contained is the National Environmental
Policy Act of 1969 (42 U.S.C. 4321 et seq.), and related laws, as furthered by HUD
regulations contained in 24 CFR part 58. The Grantee hereby assumes responsibility
for environmental review, decision-making, and other action under NEPA and related
laws, in accordance with Part 58.
6. S ~pn 4
This Agreement is subject to the employment and contracting requirements of Section
3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u). Section 3
requires that, to the greatest extent feasible. opportunities for training and
employment be given to lower-income persons residing within the unit of local
government or the metropolitan area or nonmetropolitan county in which a covered
project is located: and that contracts for work in connection with such projects be
awarded. to the greatest extent feasible. to eligible business concerns which are located
in, or owned in substantial part by, persons residing in the same metropolitan area or
nonmetropolitan county as the project. HUD regulations contained in 24 CFR Part 135
contain guidelines relating to Section 3 objectives.
7. Lead Based P tnt H zards
The construction or rehabilitation of residential structures with assistance provided
under this Agreement is subject to HUD Lead-Based Pain regulations, 24 CFR part 35.
Any grants or loans made by the Grantee for the rehabilitation of residential structures
with assistance provided under this Agreement shall be made subject to the provisions
for the elimination of lead-based paint hazards under Subpart B of said regulations.
and the Grantee shall be responsible for the inspections and certifications required
under section 35.140 thereof.
8. Conflict of Interest of Memb rs Offic rs or mn~vePS of C`rantPr+ l~r.+n,l~ r * ~
Governing Bode. or O her publi Offi .tais~ s.~
No member, ofllcer, or employee of the Grantee, or its designees or agents, no member of
the governing body of the locality in which the program is situated, and no public
official of such locality or localities who exercises any functions or responsibilities
with respect to the program during his tenure or for one year thereafter, shall have any
interest, direct or indirect. in any contract or subcontract. or the proceeds thereof, for
work to be performed in connection with the program assisted under the Agreement.
The Grantee shall incorporate, or cause to be incorporated. in all such contracts a
provision prohibiting such interest pursuant to the purposes of this section.
9. prohibition A~ is nst P~yrnents or Commissinnc
The assistance provided under this Agreement shall not be used in the payment of any
bonus or commission for the purpose of obtaining HUD approval of the application for
such assistance. or HUD approval of applications for additional assistance. or any
other approval or concurrence of HUD required under this Agreement. Title I of the
Housing and Community Development Act of 1974 or HUD regulations with respect
thereto; provided. however, that reasonable fees or bona fide technical, consultant.
managerial or other such services, other than actual solicitation. are not hereby
prohibited if otherwise eligible as program costs.
~ ~
10. COnfl_ict of Interest of Prtat F c1Pra1 c)mrtalc
No member of or Delegate to the Congress of the United States. and no Resident
Commissioner, shall be admitted to any share or part of this Agreement or to any
benefit to arise from the same.
11. Historic PreQerva ion A t of 1 66
Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq.).
12. Addition 1 gran s
The Grantee shall remain fully obligated under the provisions of the Agreement
notwithstanding its designation of any third party of parties for the undertaking of all
or any part of the program with respect to which assistance is being provided under this
Agreement. The Grantee shall comply with all lawful requirements of the Grantor to
insure this Agreement is carried out in accordance. and with the obligations and
responsibilities of the Grantor to HUD.
13. Reauirements for Uni s of t^,PnPral i Nal f` p rnmPnt
A Certificate ns
Title I of the Housing and Community Development Act of 1974, as amended through
1983. Section 106(d) (5) units of general local government must make certain
certifications to the State. The certifying official must have sufficient authority to
make such certifications on behalf of the unit of government. The State may not
distribute funds unless the unit of government has submitted certifications providing
essentially that:
1, it will minimize displacement as a result of activities assisted with CDBG funds;
2. it will conduct and administer its program in conformance with Title VI and
Title VIII. and affirmatively furthering fair housing;
3. it will provide opportunities for citizen participation comparable to the State's
requirements (those described in Section 104(a) of the Act, as amended);
4. it will not use assessments or fees to recover the capital costs of CDBG-funded
public improvements from low and moderate income owner occupants.
5. it will abide by all State and Federal rules and regulations related to the
implementation and management of Federal grants.
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Map Legend
Idaho And Broadway Ave.
~ Street Improvements Are
Shown In Dot Pattern
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Land Parcels Are Identified
By Meridian Townsite Block S,
Parcels A; B; C; D; E; and F.
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CITY EXCESSIVE FORCE POLICY
RESOLUTION NO. # 144
A RESOLUTION OF THE CITY COUNCIL OF Meridian .IDAHO. ADOPTING A
POLICY PROHIBITING THE USE OF EXCESSIVE FORCE AGAINST NON-VIOLENT CML
RIGHTS DEMONSTRATORS.
WHEREAS the Congress of the United States has passed the Armstrong/Walker "Excessive
Force" Amendment (P.L.101-144 section 519) prohibiting the use of excessive force by a local
law enforcement agency against any individuals engaged in nonviolent civil rights
demonstrations within its jurisdiction;
AND WHEREAS the City of Meridian has received a Community Development Block
Grant and is required to comply with the Annstrong/Walker "excessive force" Amendment;
AND WHEREAS the use of excessive force against demonstrators may cause the CITY to lose its
grant or eligibility for future federal grants;
NOW THEREFORE, BE 1T RESOLVED BY THE MAYOR AND COUNCII. OF THE CTIY
~ Meridian ~~
SECTION 1. It is the POLICY of the CITY that excessive force by local law enforcement
agencies shall not be used against individuals engaged in lawful and non-violent
civil rights demonstrations within the City boundaries.
SECTION 2. The City Council directs the Police Chief to implement this Resolution by
amending applicable police department procedures.
PASSED BY THE CIIY COUNCII, . CtIY OF rMeridian .)gyp
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aw-14/CityExcessiveForcePolicy
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CERTII~`ICATION REGARDING LOBBYIIITG
The undersigned certifies, to the best of his or her knowledge and belief,
that:
(1) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
,agreement, the undersigned shall complete and submit Standard Form-LLL,
Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be sub,)ect to a civil penalty of not
less than $10, 000 and not more than $100,000 for each such failure.
Signat e
~~~~~~
Date
Grant P. Kinasford
Typed Name
Mayor
Title
Server/Forms/Anti-Lobbying Certification
CERTII~'IGATION REGARDIIITG LOBBYIIITG
The undersigned certifies, to the best of his or her knowledge and belief,
that:
(1) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civll penalty of not
less than $10,000 and not more than $100.000 for each such failure.
S. ~
Signature
~ lQ o
ate
Wavne S. Forrev
Typed Name
Executive Director
Title
Server/Forms/Anti-Lobbying Certification
Cecil D. Andrus
Governor
James v. Hawkins
Director
February 26, 1992
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DEPARTMENT OF COMMERCE
The Honorable Grant P. Kingsford
Mayor, City of Meridian
33 E. Idaho
Meridian, Idaho 83642
~(v - ~e-~
70o west State Street
Statehouse Mail
Boise, [D 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
RE: Administrative Plan -City of Meridian Downte:vn Revitalization Project
Dear Mayor Kingsford:
The administrative plan the City submitted for its downtown revitalization project
has been reviewed and approved.
We look forward to completing the grant contract between the Department and the
City in the near future.
Sincerely,
;'
a arieta
Community Development Specialist
PM: aw
cc: Wayne Forrey, The City Leaders Institute
IDAHO
Cecil D. Andrus
Governor
James V. Hawkins
Director
i~ ~4~AT s~ O~
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DEPARTMENT OF COMMERCE
January 7, 1992
The Honorable Grant P. Kingsford
Mayor, City of Meridian
33 East Idaho
Meridian, ID .83642
Re: City of Meridian Downtown Project, ICDBG-9I-III-31
Dear Mayor Kingsford:
700 west State Street
Statehouse Mail
Boise, ID 83720-2700
Phone (208) 334-2470
FAX (208) 334-2631
This letter is to inform you that as of this date we have not received a scope of
work, project schedule, or budget for your downtown revitalization project.
As we are mandated by Federal regulations that all funds awarded must be under
contractual obligation within a specified time, we must insist that we receive this
information by February 1, 1992. Failure to meet this deadline could jeopardize
the funding of the project.
If you have any questions, please contact Mr. Pat Madarieta of my staff.
Sincerely,
~--~--
ices, Administrator
of Community Development
KF:aw
IDAHO