The URL can be used to link to this page

ICDBG-91-III-31 Downtown Improvement Phase 2Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 8. Ongoing -Project Coordination other Friday?) 9. Property Owner Coordination - Newsline - Signage 10. Questions and Answers - Wrap-up COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI 1116-1 I—N HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Phone (208) 888-4433 BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 GRANT P. KINGSFORD Mayor Discussion Agenda Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 8. Ongoing -Project Coordination other Friday?) 9. Property Owner Coordination - Newsline - Signage 10. Questions and Answers - Wrap-up COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI n February 16, 1993 City of Meridian 33 East Idaho Ave. Meridian, Idaho 3 �0 RE: E. IDAHO, E. BROADWAY and E. SECOND STREET PROJECT This is a formal letter to the City of Meridian; After the determination of bid on tike above project I noticed the large discrepency in bids. I immediately returned to my office to check with my subcontractors. It is clear they were not aware this bid should have Davis -Bacon Wage as I thought they were. As you can see this is a great error in contracting costs. Therefore, after careful consideration, I must decline assign- ment of bid to Conco Construction. If you have any questions as to my validity or reputation as a Contractor please feel free to contact the following: Larry Bledsoe - City of Nampa 465-2220 Gene Enebo - City of Caldwell 455-3006 John Edney - ACHD 345-7680 They will give references to my character and'w3rkmanship. Recpectfully, 9&� �L � Jerry Hess, Jr. Owner Conco Construction n HESS BROS. CONSTRUCTION, INC. 1224 7th St So Nampa, Idaho 83651 (208) 466-5705 February 15, 1993 Conco Construction, Inc,_ C/O Jerry Hess, Jr 10314 Turner Dr. Middleton, Idaho 83644 Dear Jerry Upon further review of both the contract and prints, it came to our attention that the City of Meridian Job - East Idaho Avenue, East 2nd Street, and East Broadway Rehabilitation Project was a federal job requiring prevailing wages. The bid that was submitted with our prices did not consider any federal wages, so as of this date we are withdrawing our names as a possible subygontractor. Thank You Kelly Hess President y 0 0 0 0 0 S$ S 0 0 0. 0 0 0 0 0 o$ 0 O 0 O 0 O S 0 O 0 0 �O Jl Q WOM 8 �.�5 87ppooS 8M�9�7u• S 7lT� Nkc o U N f N T V M 0° lJ ..1 N .9 r J agagg�,00s$goa 00$8 dg ?388 sSp 0°° 0 �n� o°° 0 o$oS°o q'iA8°�$�OFq! QSoog` w Fo srr.6 7y ° r7 �rsM u rte" o S 0 Opp NQ �r O 0 fl S O O O V` 0 S O lT 0 0 S S 0 g 01 �+; N Z 0- 0� 0 N lf� `v F O p {!' m 0 0 V' Dp O O Qv N N pQ O9' O S A0 U tr 8 0 r a g O ll� N IP 0 t!+ t3 t!`M to N 0' �0�iNQT r^ 0 N—r tT �9 tor'�N N N Vo r S r_ 2 0 O O O O a 0$ OM v S 0 0 0 0 0 0 8 0 0 N 0 N •9 a ✓1 � M ssggossoso sao�$aspsss.�ss Q ..� O N r to (p1+ P 080 T y t�told 0 O.�Sc�'�$poOQO$p�a U 1�- O {.1 �' _ d•• NS apa 00 iS 1 u+ 3. , o t1 �y M o N _ MN3 �cr Jt' o c�MS M 0 0 0 ° $ Zss0$0ov'S� 8 aS8°o p0 44 a 0 N tf 1 0 0_ N 8� 0� M 8 �n c- 0 F = 8 r 7 lr O 'o $ u 0 N r �! o ,o O 0 N$ a$$ 4 8 o °o 0 P $ 0 8 8 0 Q �°r,' U, $� � 8 0 S 0 0 0 0 0 p 8 8 0 0 8 ^ 0 o Q d �Ut� - NMtN7 poN$ S� r c- . aorT NN- N� 9 N S v Z 7 ooa�otnoSoo80o000� N N V` r, O r aD O o Q G N NNu'v0 N �' 0 �� h,N 0 000oaQQOg p 0 0 ° p N O O N O° 0 0 �r p =7 J 90 �+trLP � , r o6 tj pp o °°8t 0.$oq 0°° N Z ,nrom— 1 U TOJ.r9? 7 � g 1N gy r° Qo So al po�o M .9N— $7g$,0o u0 SCi 0 00000pU 8$o QO0 p " t0 d'd rN f-O� 0°So°NNMN9N rJo�No � `_- ;NBS�°ooSggQ$gpo°$�°$d�aaooao0 O",yp�7O70O.q$Hp20�00SaMO��YNO 1211 to — to to _ 7 M In tt�� Q- C, p 1 2 J 7 cM .9 N N N .7 3: ag°o�°° o $6°$u+oo�8g�,� 0'2i oo QQ,8 o NN 3N.0U,r �TM �9tncc �NuL�g,Boy �S$$ fltN�ft7v°.s9 r JJ3�VIJN NJ WVIJ t1Y�allW�U7VSt/iN W.J..J J W JW J1;W _ rcr No14 r r 00 ��ooN 0 � —p�— Q N.9 N S N� 9 SS S� —�� 00� �n + d Vl D yy O yy 0.X3 � 4� 9V 3 d Q-9„ i �� f vs+ t aoi% Fi o0 0j v j a� �� n did—OyyN1Qav��^�0�d v'ccao 3St 1 41 In O► d v v E rJ h c) H H D d J� — d 3 c1 §§\ 2-k$ �g220 . R66§ �2 %r��rKrz 10 A } Cl) I 0��k� 2oi§$K�R� Oar=ark$ w cd D 0 22'��\$kk �R�222o §S$ )3) &2§852v ( � o \COO ate_§- i2 w ak�0�027� }/��0 ff§22275 §ƒ�kƒk\ )a=-ae=E- 2� r2&z=0 S0 0 ma oCO e®«_ -7 § , ��$§302 0a . � &f IN a« t1jR�_§! p ■ _ k / k\Jri _ } J § 3 N . % \� LO }@@k $ 16 �+�=•.]I dƒfit&�a MERIDIAN CITY COUNCIL FEB. 16, 1993 PAGE 11 ITEM #5: FINAL PLAT ON EASTBROOK VILLAGE SUBDIVISION: The Motion was made by Corrie and seconded by Giesler to approve the final plat on Eastbrook Village Subdivision: Motion Carried: All Yea: ITEM #6: BID ON DOWNTOWN PROJECT PHASE II: Wayne Forrey: Last Friday, the 12th of February there was a bid opening at 2:00 P.M. here at City Hall to look at the construction bids on Phase II downtown. Presented summary to Council of Bids. I would recommend that we award• the bid to Conco Construction subject to them meeting all the State and Federal Requirements and giving the Contractor the opportunity to proceed to construction or formerly withdraw. In that's the case then we would ask for a forfeiture of the 10% bid bond, put that back into the budget then proceed to the next lowest bidder which would be Barton Construction. Crookston: How are we going to come up with the difference between the $136 — the forfeiture of the bond is $11,144.00 that doesn't — — Forrey: We have two other options to address that. This is the least amount of LID, we have a chance of increasing that. The second option is we've got the land acquisition budget, we've got a small budget for construction of a parking lot and we've the demolition budget, so we've got three other budgets we can shift funds out of,and into the construction fund. Kingsford: It would be my recommendation that we go ahead and award the bid to Conco Construction and proceed in those recommendations one, two and three in those steps. The Motion was made by Corrie and seconded by Tolsma to award the bid to Conco Construction subject to meeting all the requirements, if Conco Construction fails to sign the required contract documents, secure forfeiture of the 10% bid bond and transfer that to the project and proceed to the next low bidder which is Barton Construction. Motion Carried: All Yea: FROM CITY LEADERS I N S T I T U P. 001 O Vd d� THE CITY LEADERS INSTITUTE 3945 THAY9* PLACE. W$Z, IDAHO 23709 TNepbone = (ZUB) 367-4332 lax = (2(4) 362.4332 MEMORANDUM TO: Mayor Kingsford, Jack Niemann, Smith, P.E. FROM: Wayne S. Forrey, AIC �• . DATE: 18 February 1493 REGARDINGr Award of Phase Two Bid and Construction Budget Here is a summary of available construction funding: $7(y7,770.00 - CDBG street construction funds. $10,0001K) - CDBG street light construction funds. $35,650.00 - LID #93-1 (based on $31/foot @? 1,150 total footage) $153,420.00 - Total anticipated fund% with $31/foot LID $141,920.00 - Total anticipated funds with $21/foot LID OPTION UNH - Document math error in Conco bid. Award bid to Conco and authorize Change Order No. 1 to increase brick paver budget. Total revised contract amount would be $143,948. Department of Commerce wants letters from the other bidders acknowledging "no objection" to Conco Bid / Meridian situation. OPTION TWO - Determine Costco bid non-responsive. Withdraw Conco Bid without Bid Bond penalty because of Idaho Code 54-1904B provision. oceed to award bid to artan Constry�cion_ T..ts�l contract amount would be $148,40650 (NOTE: Dollar difference between option 1 & 2 - $4,958.50) IDAHO STATE INSURANCE FUND MERLE D. PARSLEY 1215 W. STATE STREET - STATEHOUSE MAIL - BOISE, IDAHO 83720 MANAGER PHONE (208) 334-2370 CERTIFICATE OF INSURANCE ISSUED TO: CITY OF MERIDIAN CITY HALL MERIDIAN, ID 83642 0 C T 25 1.94 CITY OF MERIDIAN CECIL D. ANDRUS GOVERNOR The State Insurance Fund hereby certifies that the insurance policy hereunder described is in full force and effect on the date of this certificate and that it remains in full force and effect until canceled. NAME(S) OF INSURED: AMERICAN PAVING COMPANY INC MAILING ADDRESS OF INSURED: P 0 BOX 395 MERIDIAN, ID 83680 Policy in force from 9/14/85 12:01 a.m., standard time at the address of the insured shown above or the job site in Idaho. Type of Insurance Policy Number Coverage Workers Compensation 512970 Subject to the terms of the Workers Occupational Disease Compensation Laws and Occupational Disease Laws of the State of Idaho. Employer's Liability Limits: Bodily injury by Accident - $100,000 each accident Bodily injury by Disease $500,000 policy limit Bodily injury by Disease - $100,000 each employee The insurance coverage applies to employees of the above-mentioned company working anywhere in the state of Idaho and also to any employees living in Idaho but working temporarily in a neighboring state. In addition to the required coverage, the following elected coverage also applies: This certificate is valid for one year from date of certificate. In the event of cancelation of said policy, the State Insurance Fund will endeavor to notify the party to whom this certificate is issued by providing ten (10) days advance notice, but the State Insurance Fund shall not be liable in any way for failure to give such notice. Dat t Boise, Idaho on 10/18/94 Robert H. Creighton Underwriting Manager SIF OD204 U3KARL P20360201 Lewiston Pocatello Twin Falls 1118 F Street 353 North 4th, Suite 280 621 N College Rd Lewiston, ID 83501 P.O. Box 2228 Suite 102 208/799-5050 Pocatello, ID 83206 Twin Falls, ID 83301 208/769-1513 2081233-6302 208/733-0053 Coeur d'Alene SerV l Ce Locations 2005 Ironwood Parkway Suite 227 Coeur d'Alene, ID 83814 Statewide Idaho Falls 525 Park Avenue Suite 2C Idaho Falls, ID 83402 208/525-7287 1011%, 1001*1- av o A d0 THE CITY LEADERS INSTITUTE 3045 t R1 11 BOISE, IDAHO 83709 Telephone = (208) 362-4332 Fax = (208) 362-4332 August 18, 1992 MEMORANDUM TO: Mayor Kingsford, Council, Jack Niemann, Gary Smith FROM: Wayne S. Forrey, AI RE: Funding and bidding status of Downtown Phase II Project. Construction bids were opened on Monday, August 17, 1992. The lowest bid is well above the project budget. Low bidder: Top Concrete = $191,117.80. Available budget is as follows: CDBG = $120,770 LID = 24,000 at $21/foot (1160 frontage) LID = 35,000 at $31/foot (1160 frontage) Total = $144,770 to $155,770 depending on LID assessment rate. Engineers estimate of the project was $135,591.00. Line item transfer from Land Acquisition/Demolition Budget = $20,000 (potential) Total potential construction budget = $165,000 to $176,000 depending on LID assessment rate. (NOTE: If the LID assessment rate were increased to $44/foot, there would be sufficient funds to proceed) Telephone conversations today with the Idaho Department of Commerce confirm that the City Council may hold the project and rebid at a later date without any restrictions or problems. Commerce recommends rebidding at a later date. Telephone conversation today with Mr. Craig Gibson, owner of American Paving Co. confirms that the City Council may want to rebid in January 1993 to receive lower bids. American Paving is so busy right now they didn't even have time to look at the Phase II project. Every one looks for work in February/March. I recommend that the City Council Place the Phase II road construction project on hold and request the Downtown Improvement Committee to meet as soon as possible and review the anticipated LID costs, line item transfer from acquisition/demolition budget plus timing of the rebidding and prepare a recommendation for City Council action to be considered at the next Council meeting. I]1 do THE CITY LEADERS INSTITUTE 3045 BOISE, IDAHO 83709 Telephone = (208) 362-4332 Fax = (208) 362-4332 August 18, 1992 MEMORANDUM TO: Mayor Kingsford, Council, Jack Niemann, Gary Smith FROM: Wayne S. Forrey, AI RE: Funding and bidding status of Downtown Phase H Project. Construction bids were opened on Monday, August 17, 1992. The lowest bid is well above the project budget. Low bidder: Top Concrete = $191,117.80. Available budget is as follows: CDBG = $120,770 LID = 24,000 at.$21/foot (1160 frontage) LID = 35,000 at $31/foot (1160 frontage) Total = $144,770 to $155,770 depending on LID assessment rate. Engineers estimate of the project was $135,591.00. Line item transfer from Land Acquisition/Demolition Budget = $20,000 (potential) Total potential construction budget = $165,000 to $176,000 depending on LID assessment rate. (NOTE: If the LID assessment rate were increased to $44/foot, there would , be sufficient funds to proceed) Telephone conversations today with the Idaho Department of Commerce confirm that the City Council may hold the project and rebid at a later date without any restrictions or problems. Commerce recommends rebidding at a later date. Telephone conversation today with Mr. Craig Gibson, owner of American Paving Co. confirms that the City Council may want to rebid in January 1993 to receive lower bids. American Paving is so busy right now they didn't even have time to look at the Phase II project. Every one looks for work in February/March. I recommend that tl}e City Council Place the Phase 11 road construction project on hold and request the Downtown Improvement Committee to meet as soon as possible and review the anticipated LID costs, line item transfer from acquisition/demolition budget plus timing of the rebidding and prepare a recommendation for City Council action to be considered at the next Council meeting. .^ . a � ** TOTAL PAG[ ----'-` -- JOB # 91-097 ITEM NO. ITEM ALTERNATE AMT OF REDUCTION -707.02.01 Concrete Valley Gutter Remove $430.00 SP2A Install Tree Smaller Tree $900.00 SP3A Install Tree Smaller Tree $3,000.00 SP4 Asphalt Slurry Remove $9,397.00 SP7 Brick Paver Stamped $10,500.00 Concrete SP9 12" Vertical Concrete Curb 42" CMP $6,500.00 SP10 Tree Irrigation System Schedule 40 $3,000.00 Pipe SP18 Paver Restraint Remove $918.00 SP20 Drop Inlet Remove $500.00 SP21 8" RCP CL V Remove $1,280.00 SP22 Connect to Existing Manhole $600.00 SUBTOTAL: $37,025.00 BID: $191,117.00 REDUCTION: $-37,025.00 TOTAL: $154,092.00 IZ-t't-9L TOTAL PAGE JOB # 91-097 ITEM NO. ITEM ALTERNATE AMT OF REDUCTION 707.02.01 Concrete Valley Gutter Remove $430.00 SP2A Install Tree Smaller Tree $900.00 SP3A Install Tree Smaller Tree $3,000.00 SP4 Asphalt Slurry Remove $9,397.00 SP7 Brick Paver Stamped $10,500.00 Concrete SP9 12" Vertical Concrete Curb 42" CMP $6,500.00 S1310 Tree Irrigation System Schedule 40 $3,000.00 Pipe SP18 Paver Restraint Remove $918.00 SP20 Drop Inlet Remove $500.00 SP21 8" RCP CL V Remove $1,280.00 SP22 Connect to Existing Manhole $600.00 SUBTOTAL: $37,025.00 BID: $191,117.00 REDUCTION: $-37,025.00 TOTAL: $154,092.00 IZ-i1`9Z Mr. Jerry Hess, Jr., President Conco Construction Company 1224 7th Street South Nampa, Idaho 83651 Dear Mr. Hess: February 25, 1993 4" LBO -M The City of Meridian has reviewed each of the construction bids for the downtown redevelopment phase I1 project. We have also reviewed your correspondence dated February 16, 17 and 24, 1993. We agree with you that there has been a mathematical error in your bid which results in a significant cost to Conco Construction. This error occurred in the calculation of unit cost for Brick Pavers. In accordance with the procedures in Idaho code section 50-1904B, the City of Meridian hereby withdraws your bid for this project in the amount $111,444 without any forfeiture of your bid bond. Thank you for bidding on our downtown improvement project. We hope we can work with you on other projects in the future. Sincerely, City of Meridian Z Wayne 'S S. AICD Y Y� Grant Administrator CDBG files HUB OF TREASURE VALLEY A Good Place to Live COUNCILMEN OFFICIALS O JACK CITY OF MERIDIAN ROBERTGI SLERONALD R. A NICEGA S,TreasurerClerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON ROBERT D. CORRIE WAYNE G. CROOKSTON, JR., Attorney EARL WARD. Waste Water Supt MERIDIAN, IDAHO 83642 Chairman Zoning SPlanning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator PATSYFEDRIZZI GRANT P. KINGSFORD Mayor Mr. Jerry Hess, Jr., President Conco Construction Company 1224 7th Street South Nampa, Idaho 83651 Dear Mr. Hess: February 25, 1993 4" LBO -M The City of Meridian has reviewed each of the construction bids for the downtown redevelopment phase I1 project. We have also reviewed your correspondence dated February 16, 17 and 24, 1993. We agree with you that there has been a mathematical error in your bid which results in a significant cost to Conco Construction. This error occurred in the calculation of unit cost for Brick Pavers. In accordance with the procedures in Idaho code section 50-1904B, the City of Meridian hereby withdraws your bid for this project in the amount $111,444 without any forfeiture of your bid bond. Thank you for bidding on our downtown improvement project. We hope we can work with you on other projects in the future. Sincerely, City of Meridian Z Wayne 'S S. AICD Y Y� Grant Administrator CDBG files CONCO CONSTRUCTION, INC. 1224 7TH ST SO NAWA, IDAHO 83651 (208) 585-3166 February 24, 1993 City of Meridian Atten: Wayne Forrey Grant Administrator 33 East Idaho Ave Meridian, Idaho 83642 Re: City of Meridian Rehabiltation Project Wayne, This letter is to withdraw Conco Construction, Inc. as the possible general contractor of the said project above for the mistake that was found during the pre -construction meeting held last week. The City of Meridian had award us the project, but do the error found on the bid sheet Conco Construction, Inc. could not perform the job. We submitted a change order, hoping the Chamber of Commerce would except it, but was later notified they could not honor the change order and would award the job to the next lowest bidder. Troy Peltzer Secretary February 16, 1993 City of Meridian 33 East Idaho Ave. Meridian, Idaho RE: E. IDAHO, E. BROADWAY and E. SECOND STREET PROJECT This is a formal letter to the City of Meridian; After the determination of bid on tike above project I noticed the large discrepency in bids. I immediately returned to my office to check with my subcontractors. It is clear they were not aware this bid should have Davis -Bacon Wage as I thought they were. As you can see this is a great error in contracting costs. Therefore, after careful consideration, I must decline assign- ment of bid to Conco Construction. If you have any questions as to my validity or reputation as a Contractor please feel free to contact the following: Larry Bledsoe - City of Nampa 465-2220 Gene Enebo - City of Caldwell 455-3006 John -Edney - ACHD 34,5=7680 They will give references to my character and w.3rkmanship. Recpectfully, 9&&� "4L4 � Jerry Hess, Jr. Owner Conco Construction HESS BROS. CONSTRUCTION, INC. 1224 7th St So Nampa, Idaho 83651 (208) 466-5705 February 15, 1993 Conco Construction, Inc, C/O Jerry Hess, Jr 10314 Turner Dr. Middleton, Idaho 83644 Dear Jerry Upon further review of both the contract and prints, it came to our attention that the City of Meridian Job - East Idaho Avenue, East 2nd Street, and East Broadway Rehabilitation Project was a federal job requiring prevailing wages. The bid that was submitted with our prices did not consider any federal wages, so as of this date we are withdrawing our names as a possible sub/,Tntractor. Thank You Kelly Hess President NOTICE OF AWARD The owner, City of Meridian, has above described work in response to its and Contract Documents and Svecificati You are of $111,444.00 the Bid submitted by you for the .nt for Bids, Information for Bidders in the amount You are required by the contract Documents and Specifications to fully execute the Contract Agreement and furnish the required `Contractor's Performance Bond, Labor and Material Payment Bond and Certificates of Insurance within ten (10) calendar days from the date of the notice to you, that is by February 28, 1993. If you fail to execute said Contract Agreement and to furnish said Bonds and Certificates of Insurance within ten (10) calendar days'from the date of this notice, the City of Meridian will be entitled to consider all your rights arising out of the City's acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The City of Meridian will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the City of Meridian. Dated this seventeenth (17th) day of February, 1993. City of Meridian Jack Nieman , City Clerk HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK Clerk CITY OF MERIDIAN R. A RROBERTGI NICEGA S,Treasurerty JANICE GASS, Treasurer SLERONALD BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor 1993 City of Meridian - Community Development Block Grant Phase Two Downtown Redevelopment Project NOTICE OF AWARD The owner, City of Meridian, has above described work in response to its and Contract Documents and Svecificati You are of $111,444.00 the Bid submitted by you for the .nt for Bids, Information for Bidders in the amount You are required by the contract Documents and Specifications to fully execute the Contract Agreement and furnish the required `Contractor's Performance Bond, Labor and Material Payment Bond and Certificates of Insurance within ten (10) calendar days from the date of the notice to you, that is by February 28, 1993. If you fail to execute said Contract Agreement and to furnish said Bonds and Certificates of Insurance within ten (10) calendar days'from the date of this notice, the City of Meridian will be entitled to consider all your rights arising out of the City's acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The City of Meridian will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the City of Meridian. Dated this seventeenth (17th) day of February, 1993. City of Meridian Jack Nieman , City Clerk A' THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Conco Construction, Inc., 1224 7th Street South, Nampa, ID 83651 (Here insert full name and address or legal title of Contractor) as Principal, hereinafter called the Principal, and Val B, Inc., 11666 Gateway Boulevard, (Here insert full name and address or legal title of Surety) Suite 242, Los Angeles, CA 90064 a corporation duly organized under the laws of the State of Idaho as Surety, hereinafter called the Surety, are held and firmly bound unto City of Meridian, 33 East Idaho Avenue, Meridian, ID 83642 (Here insert full name and address or legal title of owner) as Obligee, hereinafter called the Obligee, in the sum of Ten Percent of amount bi d Dollars ($ 10% I, for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for East Idaho Avenue East 2nd Street (Here insert full name, address and description of project) East Broadway Avenue Rehabilitation Project, Meridian, ID NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the Vvent of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remein in full form and effect. Signed and sealed this 10th day of February - .93 WArincipal) (Witness) _merry Hess. Jr.. President (Title) (Surety) (Seal) witness Valerie Woolley, Sec/Treas - (Title) - AIA DOCUMENT ASN • BID BOND • AIA • • FEBRUARY 1970 EO • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D. C. 20006 0 - - /1 AFFIDAVIT OF INDIVIDUAL SURETY I, the undersigned say that I am Surety to the attached bond; and I am of full age and legally competent; that I am not a partner in any business of the principal on the bond or bonds on which I appear as Surety; that the information herein below furnished is true and complete to the best of my knowledge. 1. NAME 2. HOME ADDRESS Val B, Inc. N/A 3. OCCUPATION : Finance, Investment, 4. NAME OF EMPLOYER Real Estate Development N/A 5. BUSINESS ADDRESS 6. TELEPHONE NO. 11666 Gateway Blvd., Suite 242 HOME: Los Angeles, CA 90064 BUSINESS: 310-573-6261 7. THE FOLLOWING IS A ':'RUE REPRESENTATION OF NY PRESE14T ASSETS, LIABILITIES, AND NET WORTH a. Fair value of solely owned real estate $ - b. All mortgages or other encumbrances on the real estate included in line a $ - c. Real estate equity (subtract line b from line a) $ _ d. Fair value of all solely owned property other than real estate $ 2,749,573 e. 'Dotal of the amounts on lines c and d $ 2,749,573 f. F11 other liabilities owning or incurred not included in line b $ 949,782 g. Net worth (subtract line f from line e) $ 1,799,791 _ (SEE "BALANCE SHEET" ON REVERSE SIDE) 8. BOND AND CONTRACT TO WHICH THIS AFFIDAVIT RELATES East Idaho Avenue, East 2nd Street, East Broadway Avenue Rehabilitation Project 9. BENEFICIARY/OBLI.GEE: City of Meridian 10. SIGNATURE OF SURETY X Valerie Woolley, Secretary/Tre surer SUBSCRIBED AND SWORN TO BEFORE ME OFFICIAL SEAL MARTHA A MARTINEZ 19 93 = Noary Public-CalifomiaTHIS 10th DAY OFFebruarY !{ ORANGE COUNTY •' My Comm. Exp. Apr. 9, 1993 4/9/93 My Commission Expires otary Pub i ign ture HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JAk JANICEGASS,Treasurer CITY OF MERIDIAN COUNCILMEN RONALD A GISER BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. MERIDIAN IDAHO 83642 ROBERT D. CORRIE KENNY BOWERS, Fire Chief , Chairman zoning s Planning BILL GORDON, Police Chief Phone (208) 888-4433 JIM JOHNSON GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor Discussion Agenda Phase Two Dcwntown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 4. Discussion of Schedule - 5. Discussion of Proi 6. Utility Company 7. ACHD Testing C ation - Roundtable E ton 8. Ongoing Project Coordination Meetings'- (every other Friday?) 9. Property Owner Coordination - Newsline - Signage 10. Questions and Answers - Wrap-up OFFICIALS JACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer SIGN-UP SHEET HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone (208) 888-4433 FAX (208) 887-4813 GRANT P. KINGSFORD Mayor Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City 'Hall NAME L�r"c aG 2. P-- A-7_ ;A4 3. ysce- 4.,`- 5. k 6. COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAXYERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI PHONE z, 383 - z-995 8. Ste- JOtIdA-, 9- 9;6ho rA 50444 -7 :? 3zz-guaz- Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 12. 14. COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI RY7- f' 32 Cv yY9--5-;1.4 a_ 8,?e- g433 y- 27"77 5�3 6 S'4 %-1-11-(33 3z _-7 z 1-7 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN JANICE LASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO . EARL WARD, Waste WaterSupt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief BILL GORDON, Police Chief Phone (208) 888-4433 GARY SMITH, City Engineer FAX (208) 887-4813 GRANT P. KINGSFORD Mayor SIGN-UP SHEET Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 12. 14. COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI RY7- f' 32 Cv yY9--5-;1.4 a_ 8,?e- g433 y- 27"77 5�3 6 S'4 %-1-11-(33 3z _-7 z 1-7 Avf . 5 VC6 , I/ pek�k� bcj I�- e --a"( C�J,) -h �.� - F�✓� slay (2m.4 CVA�- , Z) a 9elgk�m U ? _41t ICIL /L '0 z 3 t _�2 GLS G�Ct� u,t*L' _q' eti �e tie _ lLe Y ei2rf�.� _3 V4e-x 4o C,*ksty Inzuz 'A -)-Lt�L* �taj loo /C loc 4,-;Il- ILI- lz�r, (%fiat cui� �J (L1�,f LZ�LCrLLL1L� , �12rG9—D� ,•� .�c.,ti SvS 1p�L Gt�GyZ� Tl�G-L �12�L r elf &Jf F wiu !�e via -- Pje— Zt't'� , 0066 f�"°'`-¢� olpml•- • Cornm*vwft F Jour" Er" Pou" & Now AUrxt.-d'1992 ftwWwow"two. w -6) n4" RAmmm ew Invivilm • carrwomoom MONDAY =MOM IU LM Via* 84 1 Z SO Z:L >st4t"' brand fax transmittal merno 7671 F#—Of Papa* ► + �. Co. Phan M ,r g�7 ,.(vols General Decieion Number ID910001 Superseded General Decision No. ID900001 State: Idaho r Construction Type: Heavy Highway R ED E f yE0 'r count Y(i� ) - 7 DEC 1992 STATEWIDE n �FPi • OFCOMMERcF f HEAVY AND HIGHWAY CONSTRUCTION pRWECTS :�.::.... Modification Number Publication•Date 103/15/1991 05/03/1991 3• 05/24/1991 4 06/28/1991 5 07/19/1991 6 08/16/1991 7 08/30/1991 8 10/04/1991 9 11/01/1991 10 11/08/1991 I 11 01/24/1992 12 03/06/1992 13 03/20/1992 14 05/01/1992 15 05/22/1992 16 06/12/1992 17 18 07/' /1992 08/14 2 19 08/28/1992 20 09/11/1992 21 10/16/1992 ' 22 10/30/1992 23 12/04/1992 >st4t"' brand fax transmittal merno 7671 F#—Of Papa* ► + �. Co. Phan M ,r g�7 ,.(vols 10001 — 1 RFCFIVFD FROM 208 31A 96A1 ' - �, .. � ' y.. � Y� •:•:.' • •rpt$. COUNTY(iss): STATEWIDE Rates Fringes CARP0001D 06/01/1992 � Zone 1: Rates Fringes AREA 1: 16.14 5.18 CARPENTERS 18.20 4.13 PILEDRIVERS 18.35 4.13 MILLWRIGHTS 18.70 4.13 DIVERS 44.95 4.13 DIVERS TENDERS 19.85 4.13 ------------------- wwwwww------------------w---------------rww-- 16.37 CARP0635A 06/01/1992 Rates Fringes AREA 2: � Zone 1: 23.09 4.75+3.5% CARPENTERS 16.14 5.18 PILEDRIVERS 16.31 5.18 MILLWRIGHTS AND MACHINE ERECTORS 16.43 5.18 DIVERS 40.04 5.18 DIVERS TENDERS 16.31 5.18 .Zone Differential (Add to Zone 14.80 3.75+3.5% 1 rates): 16.37 3.75+3.5% Zone 2 - $1.50 -------------------------- ----------------- -------------- ELECO077A 01/01/1992 'ELECO291 Rates Fringes AREA 1: CABLE SPLICERS 23.09 4.75+3.5% LINEMEN, POLE SPRAYERS, HEAVY LINE EQUIPMENT MECHANICS 20.86 4.75+3.5$ LINE EQUIPMENT MEN 17.99 3.75+3.5% POWDERMEN,, JACK LI14HERMEN 15.74 3.75+3.5% GROUNDMEN 14.80 3.75+3.5% TREE TRIMMER --_-------------------------------------------- 71--_ ------------------------------------------- 16.37 3.75+3.5% 'ELECO291B 12/01/1992 ELECTRICIANS (TRAFFIC SIGNALIZATION): ADA, ADAMS, CANYON, ELMORE, GEM, PAYETTE, VALLEY, AND WASHINGTON COUNTIES ,1 --------------------- Rates Fringes 18.70 2.85+5% --------------------,.--........- --- ID910001 - 2 )crc : •.Icn conM ')nA -^ 4 #)A,,, ELECO291C 03/01/1990 AREA 2: Rates Fringes CABLE SPLICER 19.41 2.50+4% LINEMAN 17.65 2.50+4% LINE EQUIPMENT MECHANIC 16.82 4.42 (RIGHT-OF-WAY) 15.89 2.50+4* - LINE EQUIPMENT OPERATOR 15.89 2.50+44 . GROUNDMAN 11.55 2.50+4% ------------------------ ----------------- ---------------------- 4.42 ENGI0370B 06%01/1992 AREA 2:(Anyone working on HAZMAT Rates Fringes jobs working with supplied air shall receive $1.00 per hour above classification) THERE IS A HAZMAT CLASSIFICATION INCLUDED IN EACH GROUP ZONE l: GROUP 1 16.29 4.42 GROUP 2 16.45 4,42 GROUP 3 16.82 4.42 GROUP 4 17.13 4.42 GROUP 5 17.30 4.42 GROUP 6 17.48 4.42 GROUP 7 17.84 4.42 GROUP 8 18.07 4.42 GROUP 9 18.30 4.42 GROUP 10 18-54 4.42 Zone Differential (Add to Zone 1 rate): Zone 2 - $1.50 GROUP 1: Brakeman, Crusher Plant Feeder (Mechanical), Deckhand, Drill Helper, Grade Checker, Heater Tender, Land Plane, Pumpman, Rear Chainman. GROUP 2: Air Compressor, Assistant Refrigeration Plant Operator, Bell Boy, Bit Grinder Operator, Blower Operator (cement), Bolt Threader Machine Operator, Broom, Cement Hog, Concrete Mixer, Concrete Saw multiple cut, Discing - Harrowing or Mulching (regardless of motive power), Distributor Leverman, Drill Steel Thereader Machine Operator, Fireman - all, Heavy Duty Mechanic Helper or Welder Helper, Hoist - single drum, Hydraulic Monitor operator - skid mounted, Oiler (single piece of equipment), Crusher oiler Pugmixer - Box operator, Spray Curing Machine, Tractor - rubber tired farm type using attachments. GROUP 3: A -Frame Truck (hydra lift, Swedish Cranes, Ross ID910001 - 3 APrRIVCr) FRf1M 9QA �Rd 98R1 RESOLUTION NUMBER S 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, ADOPTING A POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY. WHEREAS, the Congress of the United States has passed Section 504 of the Rehabilitation Act of 1973 which requires that "No otherwise qualified individual with handicaps in the United States... shall, solely on the basis of his or her handicap, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance"; and, WHEREAS, the City Council of the City of Meridian has applied for and, or, received an Idaho Community Development Block Grant and is required to comply with Section 504 of the Rehabilitation Act of 1973; and, WHEREAS, the failure to comply with the terms and conditions of Section 504 of the Rehabilitation Act may cause the City to lose its grant or eligibility for future grants; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: SECTION I. It is the policy of the City that all programs and activities shall be accessible to, and usable by, qualified persons with disabilities. SECTION II. That the City shall undertake an evaluation, conducted in consultation with citizen groups involving persons with disabilities, of its programs, policies, procedures and facilities in order to determine those areas where discrimination may occur. SECTION III. The City shall, upon completion of said evaluation, make such revisions, modifications, or other changes so as to fully comply with the letter, and intent of Section 504. SECTION IV. Further, the City shall, where building modifications are required, develop and implement a transition plan for the timely elimination of structural barriers to citizens with disabilities. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO this 19th day of April, 1994. APPROVED: T P. KINGSFCtRD ATTEST: WILLIAM G. BERG, JR. CITJI CLERK MERIDIAN DOWNTOWN IMPROVEMENT COMMITTEE MEETING 1 SEPTEMBER 1992 Phase 11 construction bids opened August 18, 1992. Top Concrete Company - $191,117.30 Concrete Placing Company - $201,562.50 • Available Project Budd (Hubble Estimate = $135,591.00) CDBG = $120,770 LID = $24,000 at $21 /foot assessment .X1 LID = $3.5,000 at $31 /foot assessment "Total = $145,000 or $156,000 (rounded) depending upon LID assessment rate. • Potential Budget (funding transfer from land acquisition budget) 1: Shift $20,000 from land to construction budget yields $165,000 to $176,000. NOTE: More can be shifted with HUD approval. 2.' Increase LID to $44/foot, Shift $20,000 and proceed to authorize construction. Current Budget ($400,000) Land Acquisition $180,000 Street & Related 120,770 Parking "Lots 33,000 Demolition/Removal of Sructures 11,8(x) Administration, Legal, Appraisals 34,930 Engineering Design 19,500 vc C, lie i 'All ti'tt�e< V Cf�,'r-, 44r � .,'1�'-� �•. �� '\G{r-�_ v� U�/�-�.'��-' �Y� �_� � Lam'_' btii,1.L�-x`'_ C. fir` _ ..1.� " � �' l -- -S--- Sc - C9, -- Trl- HUB OF TREASURE VALLEY Mr. Pat Madarieta, Project Manager Idaho Department of Commerce 700 W. State Street Boise, ID 83720 Dear Mr. Madarieta: On August 17, 1992 the City of Meridian opened bids on the Phase II Downtown Meridian Redevelopment project. We had twelve plan holders but only two construction firms submitted bids. The lowest bid was $50,000 above our approved CDBG construction budget. We asked plan holders why they did not bid and the common response was that they are very busy with subdivision work in the Boise area and labor costs are subsequently high. Contractors suggested that the City rebid this project in January and schedule March 1993 construction to ensure more competition and lower unit/labor cost. Our Downtown Improvement Committee reviewed this situation and they recommended to the City Council that we reject these two bids and rebid the project in January. The Meridian City Council has taken action by rejecting the two bids and we are replanning to rebid the project in January for construction to commence March 1993. We are still working with Ms. Sherri Vesee of the HUD Portland Office on the Administrative Settlement Procedure to acquire downtown property for blight removal and parking development. The updated land acquisition appraisals should be completed by October 30, 1992. We respectfully request that the Idaho Department of Commerce extend our contract' completion date to July 30, 1993 so we can rebid the street construction project and reduce cost. Please contact our Grant Administrator Mr. Wayne S. Forrey at 887- 6326 if you need any other information from the City. Thank you! Sincerely, City of Meridian � P Kiujo Grant P. Kingsford, Mayor A Good Place to Live COUNCILMEN OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN RONALDR.TOLSMA ROBERT GIESLER JANICE GASS, Treasurer MAX YERRINGTON BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO ROBERT D. CORRIE WAYNE G. CROOKSTON, JR., Attorney EARL WARD, waste Water Supt. MERIDIAN, IDAHO 83642 Chairman zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief FAX (208) 887-4813 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor September 15, 1992 Mr. Pat Madarieta, Project Manager Idaho Department of Commerce 700 W. State Street Boise, ID 83720 Dear Mr. Madarieta: On August 17, 1992 the City of Meridian opened bids on the Phase II Downtown Meridian Redevelopment project. We had twelve plan holders but only two construction firms submitted bids. The lowest bid was $50,000 above our approved CDBG construction budget. We asked plan holders why they did not bid and the common response was that they are very busy with subdivision work in the Boise area and labor costs are subsequently high. Contractors suggested that the City rebid this project in January and schedule March 1993 construction to ensure more competition and lower unit/labor cost. Our Downtown Improvement Committee reviewed this situation and they recommended to the City Council that we reject these two bids and rebid the project in January. The Meridian City Council has taken action by rejecting the two bids and we are replanning to rebid the project in January for construction to commence March 1993. We are still working with Ms. Sherri Vesee of the HUD Portland Office on the Administrative Settlement Procedure to acquire downtown property for blight removal and parking development. The updated land acquisition appraisals should be completed by October 30, 1992. We respectfully request that the Idaho Department of Commerce extend our contract' completion date to July 30, 1993 so we can rebid the street construction project and reduce cost. Please contact our Grant Administrator Mr. Wayne S. Forrey at 887- 6326 if you need any other information from the City. Thank you! Sincerely, City of Meridian � P Kiujo Grant P. Kingsford, Mayor OFFICIALS JACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR.. Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place t0 Live COUNCILMEN CITY OF MERIDIAN RROBER R. GIESLLERA MAX YERRINGTON 33 EAST IDAHO ROBERT D.CORRIE MERIDIAN, IDAHO 83642 Chairman Zoning& Planning Phone (208) 888-4433 JIM JOHNSON FAX (208) 887-4813 GRANT P. KINGSFORD Mayor September 10, 1992 Top Concrete Construction Inc. 3900 Garrity Blvd Nampa, ID 83651 RE: Bids on Idaho and Broadway Avenue Reconstruction, Meridian, Idaho. Dear Sirs: On August 17, 1.992 the City of Meridian opened bids on the Phase It Downtown Street Reconstruction project. Unfortunately the bids significantly exceeded the City's approved project budget. Based on input from the City's technical staff and the Downtown Improvement Committee, the City Council has decided to reject your bid and rebid this project in January 1993 for March 1.993 construction. Hopefully this will be a better time for contractor costs and work schedules. If you have any questions please call me at 887-6326. Keep up your good work! Sincerely, City of Meridian Wayne S. Forrey Grant Administrator ph a Two Downtown Redevelopment Proiect Construction Budget - $112,530.00 CDBG Funds $249000.00 LID #93-1 136,530.00 Total Funding Bid Opening - February 12, 1993 - Six Bidders 1. Top Concrete .............. $ 186,283.00 2. Sommer Construction ....... $ 176,405.50 3. Concrete Placing ..........$ 169,802.75 4. Alexander Construction .... $ 162,307.93 5. Barton Construction........ $ 148,906.50 6. Conco Construction......... $ 111,444.00 Apparent Low Bidder Letter received Feb. 16, 1993, 10:15 a.m. from Jerry Hess Jr., Conco - Withdrawal based on subcontractors' unawareness of Federal wage requirements. Letter received from Kay Frances, IDOC - Reaffirming the required procedure to forfeit bid bond if contractor withdraws. Recommendation: 1. Proceed to award contract to Conco Construction subject to meeting all requirements and signatures. 2. If Conco Construction fails to sign required contract documents, secure forfeiture of 10% bid bond and transfer funds into construction budget. 3. Proceed to next lowest bidder (Barton Construction) for contract approval. .-4 ICDBG Bid Solicitation Summary Applicable to: Grant Administration, Engineering/Architectural and Construction Contracts Grantee: city of Meridian Address: 33 East Idaho Avenue Contact Person: Shari Stiles Phone: 888-4433 Date Submitted: August 19, 1994 Brief project description or list of activities: Construct parking lot and related improvements at City -owned property located at 55 East Broadway, Meridian, Idaho Type of commodity or service for which bids will be solicited: Est. $ Range Bid Date Construction of Parking Lot $25,000-$30,000 9/*/94 Please submit form on the same date to: Mark Raper, DBE Coordinator Idaho Department of Commerce Civil Rights Section 2nd Floor, Joe R. Williams Bldg. Idaho Department of Transportation 700 West State Street P.O. Boz 7129 Boise, ID 83720-2700 Boise, ID 83707-1129 Ph: (208) 334-8567 Ph: (208) 334-2470 Fax: (208) 334-3858 * This Bid Solicitation Form is also found at Appendix A.3. Exhibit VIIX - 1 (94) ICDBG Bid Solicitation Summary Applicable to: Grant Administration, Engineering/Architectural and Construction Contracts Grantee: cit -v of Meri di'an Address: 33 East Idaho Avenue Contact Person: Shari Stiles Phone: 888^4433 Date Submitted: August 19, 1994 Brief project description or list of activities: Removal of house at 121 East Pine Street in Meridian Idaho Type of commodity or service for which bids will be solicited: Est. $ Range Bid Date h(m"I e.{ He"e $Q-#I,so0 91111941 Please submit form on the same date to: Mark Raper, DBE Coordinator Idaho Department of Commerce Civil Rights Section 2nd Floor, Joe R. Williams Bldg. Idaho Department of Transportation 700 West State Street P.O. Box 7129 Boise. ID 83720-2700 Boise, ID 83707-1129 Ph: (208) 334-8567 Ph: (208) 334-2470 Fax: (208) 334-3858 * This Bid Solicitation Form is also found at Appendix A.3. Exhibit VII.K - 1 (94) LEGISLATURE OF THE STATE OF IDAHO Fifty-first Legislature Second Regular Session — 1992 IN THE HOUSE OF REPRESENTATIVES HOUSE BILL NO. 754 BY STATE AFFAIRS COMMITTEE 1 AN ACT 2 RELATING TO THE IDAHO BUILDING ,CODE ADVISORY ACT; AMENDING SECTION 39-4109, 3 IDAHO CODE, TO PROVIDE FOR ADOPTION OF THE AMERICANS WITH DISABILITIES 4 ACT, PARTS II AND III; AND AMENDING SECTION 39-4116, IDAHO CODE, TO PRO - 5 VIDE THAT LOCAL GOVERNMENTS SHALL ADOPT THE AMERICANS WITH DISABILITIES 6 ACT, PARTS II AND III. 7 Be It Enacted by the Legislature of the State of Idaho: 8 SECTION 1. That Section 39-4109, Idaho Code, be, and the same is hereby 9 amended to read as follows: 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 39-4109. ADOPTION OF CODES. The following codes are hereby adopted for the state of Idaho: (1) fa3-The-1982-Hniferm-Bailding-eede-Standards;-pabiished-by-the-fnter- national-conference-ef-Bcilding-Officiais: kb) The 1982 latest edition of the Uniform Building Code, published by the International Conference of Building Officials, as adopted by the Idaho Building Code Advisory Board and appendices thereto, excepting appendices chapter 1 as it relates to existing buildings, chapter 11 as it relates to agricultural buildings and structures, chapter 12 as it relates to group R division 3 occupancies, chapter 31, chapter 35 as it relates to sound trans- mission control, and chapter 70 as it relates to excavation and grading; (2) The Uniform Mechanical Code, 1973, published by the International Conference of Building Officials and the International Association of Plumbing and Mechanical Officials; (3) American--Standard-Specifications-for-Making-Buildings-and-Facilities Accessible-te;-and-Usabie-by;-the--Physicaily--Handicapped;--ANSI--X4114;1-1961 ER-19�ii;--published--by--the--American-National-Standards-institate Americans with Disabilities Act (ADA) Part III, (Appendix A to Part 36 -Standards for Accessible Design), Accessibility Guidelines for Buildings and Facilities as published in the Federal Register Volume 56 No. 144, Friday, July 26, 1991, and subsequent editions and this shall also be known as UBC Standard 31-1; (4) Elevators, Dumbwaiters, Escalators and Moving Walks, ANSI A17.1-1971, and ANSI A17.lb-1973, published by the American National Standards Institute; (5) The Life Safety Code, National Fire Protection Association Code num- ber 101-1973, published by the National Fire Protection Association; (6) National Fire Protection Association Code numbers 501B-1974 (ANSI A119.1), and 501C-1974 (ANSI A119.2), and the accepted engineering practice standards therein, for compliance by the manufactured home and recreational vehicle industry, published by the National Fire Protection Association; and (7) National Fire Protection Association Code numbers 501A-1974, and 501D-1974, published by the National Fire Protection Association; and (8) Americans with Disabilities Act (ADA) Part II, Accessibility Guide- lines for Buildings and Facilities, and Transportation Facilities as published in the Federal Register Volume 56 No. 173, Friday, September 6, 1991. Gibbons, Scott & Dean CERTIFIED PUBLIC ACCOUNTANTS Terry L. Scott, CPA Professional Building John P. Dean, CPA 1803 Ellis Avenue Caldwell, Idaho 83605 October 28, 1994 Kay Francis, Administrator Community Development Division Department of Commerce 700 W. State Statehouse Mail Boise, ID 83720-2700 Dear Ms. Francis: (208) 459-4649/336-5872 FAX (208) 454-9091 RECEIVED N 0 V - 1 1994 CITY OF MERIDIAN Per your request and Will Berg, city clerk of City of Meridian, I am writing in regards to the status of the audit of the fiscal year ended September 30, 1993. During the year, the City did not receive enough grant monies to require a single audit. Therefore, no single audit was performed. As you are aware, approximately the last year and a half has brought a lot of changes to the City. It began with the death of city clerk, Jack Niemann in the spring of 1993. They then had an interim city clerk, Wayne Forrey, until August of 1993 when the current clerk, Will Berg, began. Not only did problems occur in the transition but there were also problems resulting from the inexperience of the clerks. In addition, in September the city's computer crashed. They were no longer able to post to the general ledger. With the new fiscal year approaching, it was necessary for the city to acquire a new accounting package as soon as possible. This also resulted in the purchase of additional hardware. Acquiring and converting to a new system required a lot of the time of the Treasurer, Janice Gass, and clerk, Will Berg. This allowed the City records to be kept current. As a result of the above problems and changes in other personnel, Janice and Will were not able to prepare the records for audit until August. Even though they did not have everything ready, it was decided to go ahead and start the audit August 8. In the midst of the audit, it was necessary for the staff to work on the 1995 budget instead of the audit. Since that time, we have audited the records off and on as the staff has prepared analyses, balanced accounts and found errors. MEMBER OF AMERICAN INSTITUTE OF ::RTIFIED PUBLIC ACCOUNTANTS InnuO SOCIETY OF Cs'77- : IFr) PUFILIC ACCOUNTANTS OFFICIALS JACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 November 27, 1991 GRANT P. KINGSFORD Mayor Mr. Pat Madarieta, Project Manager Idaho Department of Commerce 700 West State Street Boise, Idaho 83720 Dear Mr. Madarieta: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian is currently preparing the project scope., schedule, budget and benefits narrative for our Master ICDBG Contract. We have appointed Mr. Wayne Forrey as our Environmental Review Officer and he is busy preparing the environmental review record. As soon as Mr. Forrey completes the administrative plan, and the contract elements, he will forward them to you. If you have any questions please call Mr. Forrey at City Hall at 888-4433. Thank you for funding our downtown project! Sincerely, City of Meridian Grant P. Kingsf d Mayor MAP REPOSITORY City Clerk's Office City Hall 33 East Idaho Meridian, Idaho 83720 (Maps available for reference only, not for distribution) NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MAP CITY OF MERIDIAN, IDAHO ADA COUNTY MAP INDEX and STREET INDEX PANELS PRINTED: 1 - 4 COMMUNITY -PANEL NUMBERS 160180 0001 - 0004 EFFECTIVE DATE: SEPTEMBER 27, 1991 I I avok! 3AOUE) lsmol r LU Lu 0 z 2 W Q i LL Q <L Z 1 I r L r� W w z g z LU 0 a w C J Oz > U °C oz w Q U OC < 7�i IIH3aNn J FAWW1 O co �J Nq) — I AD, _ L_ TZ J U u 0 Z W ,tea Qa Fj O co �J Nq) — I AD, _ L_ Nov. 6, 1991 PROCUREMENT OF PROFESSIONAL SERVICES PHASE TWO DOWNTOWN IMPROVEMENTS Invitation to submit cost proposals to the City was mailed to four Engineering Firms and three Appraisal Firms. Here is a summary of the responses. A. Engineering Firms 1. CH2M Hill Engineers 2. Hubble Engineers 3. Montgomery Engineers 4. Toothman-Orton Engineers B. Real Estate Appraisal Firms 1. Asset Advisory Group 2. L.D. Knapp and Assoc. 3. Mountain States Appraisal Response Unable to provide service $19,500.00 Unable to provide service Unable to provide service Response $3,700.00 $7,600.00 $6,600.00 Recommend retaining Hubble Engineering and Asset Advisory Group. �D k S11ALL PURCHASE PROCUREMENT REQUEST FOR LAND APPRAISAL SERVICES The City of Meridian has been awarded a federal Community Development Block Grant (CDBG) in the amount of $400,000 by the Idaho Department of Commerce for reconstruction of Broadway Avenue between E. 1st Street and E. 2nd Street and reconstruction of Idaho Avenue between Meridian Street and E. 2nd Street, plus construction of a publ i c pl aza and parki ng 1 of ( about 90' x 240' ) i n the downtown area. Construction is expected in March 1992. The City of Meridian is soliciting cost proposals for land appraisal services to assist the City in acquiring land for this project in compliance with all applicable requirements under the Idaho CDBG Program and the Uniform Relocation and Real Property Acquisition Policies Act of 1970. The agreement will be on a lump sum, fixed price basis, with payment terms to be negotiated wit, -- the selected offeror. The fee for appraisal services 41ll be ;jai with CDBG funds. This procurement is made in accordance with thl federal small purchase procurement procedures, because preliminary estimates indicate that appraisal fees and related services will not exceed $25,000.00. The appraisal services to be provided will include: - Review acquisition plans with the City grant administrator. Contact affected property owners. Determine the Fair Market Value or Just Compensation applicable to affected properties. - Prepare a Summary statement for each affected property. Assist the City with related appraisal services requested. Responses should include: 1. the firm's legal name, address, and telephone number. 2. the principal(s) of the firm and their experience and qualifications; (1/2 page) 3. the experience and qualifications of the staff tc !--,c assigned to project; (1/2 page) n 4. a brief description of the firm's prior experience, including similar CDBG projects, size of project, location, total acquisition cost, time expended and name of a local official knowledgeable of the firm's performance; (1 page) 5. a brief description of the firm's current wor); activities: and how these would be coordinated t,iith the project, as well as the firm's anticipated availabiiity during the term of the project; (1/2 page) 6. the proposed work plan and schedule for activities to be performed. (1/2 page) 7. a description of how you propose to viork with City staff. (1/2 page) 8. a cost proposal including all related costs. (1 pane) Respondents will be evaluated according to their cost proposals after their qualifications have been verified and they have been determined to be a qualified source. The award will be made to the qualified firm whose cost proposal is deemed most advantageous to the City of Meridian, all factors considered. Unsuccessful respondents viill be notified as soon as possible. Questions and responses should be directed to Wayne S. Forrey, AICP, Project Coordinator, City of Meridian, 33 E. Idaho, Meridian, Idaho 83642. All responses must be delivered to I -Ir. Forrey at City Hall no later than 2:30 P.M., Friday, October 25, 1991• Please state "CDBG Land Appraisal Services Cost Proposal" on the outside of the response package. Respondents may review the CDBG application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the City of Meridian offices during regular office hours (8:00 All - 5:00 SII, Monday - Friday). This solicitation is being offered in accordance with OI -IB Circular A-102 pertaining to small purchase of appraisal services under $25,000.00. Accordingly, the City of I-ieridian reserves the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. SMALL PURCHASE PROCUREMENT REQUEST FOR ENGINEERING SERVICES The City of Meridian has been awarded a federal Community Development Block Grant (CDBG) in the amount of $400,000 by the Idaho Department of Commerce for reconstruction of Broadway Avenue between E. 1st Street and E. 2nd Street and reconstruction of Idaho Avenue between Meridian Street and E. 2nd Street, plus construction of a public plaza and parking lot ( about 901x 240' ) in the downtown area. Construction is expected in March 1992. The City of Meridian is soliciting cost proposals for engineering services to assist the City in design of this project in compliance with all applicable requirements under the Idaho CDBG Program and the Ada County Highway District (ACHD). The agreement will be on a lump sum, fixed price basis, with payment terms to be negotiated with the selected offeror. The fee for engineering services will be paid with CDBG funds. This procurement is made in accordance with the federal small purchase procurement procedures, because preliminary estimates indicate that design fees and related services will not exceed $25,000.00. The engineering services to be provided will include: - design all street right-of-way and parking lot improvements; - preparing the construction bid package in conformance with applicable CDBG requirements (25 sets) - assisting with the preconstruction conference; - field staking; - providing reproducible record plan drawings to the City upon project completion; - excellent coordination with property owners, City, Chamber, and downtown improvement committee; Responses should include: 1. the firm's legal name, address, and telephone number. 2. the principal(s) of the firm and their experience and qualifications; (1/2 page) 3. the experience and qualifications of the staff to be assigned to project; (1/2 page) n /'*141 4. a brief description of the firm's prior experience, including similar CDBG projects, size of project, location, total design cost, time expended and name of a local official knowledgeable of the firm's performance; (1 page) 5. a brief description of the firm's current work activities and how these would be coordinated with the project, as well as the firm's anticipated availability during the term of the project; (1/2 page) 6. the proposed work plan and schedule for activities to be performed. (1/2 page) 7. a description of how you propose to work with City staff. (1/2 page) 8. a cost proposal including all related costs. (1 page) Respondents will be evaluated according to their cost proposals after their qualifications have been verified and they have been determined to be a qualified source. The award will be made to the qualified firm whose cost proposal is deemed most advantageous to the City of Meridian, all factors considered. Unsuccessful respondents will be notified as soon as possible. Questions and responses should be directed to Wayne S. Forrey, AICP, Project Coordinator, City of Meridian, 33 E. Idaho, Meridian, Idaho 83642. All responses must be delivered to Mr. Forrey at City Hall no later than 2:30 P.M., Friday, October 25, 1991. Please state "CDBG Engineering Services Cost Proposal" on the outside of the response package. Respondents may review the CDBG application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the City of Meridian offices during regular office hours (8:00 AM - 5:00 PM, Monday - Friday). This solicitation is being offered in accordance with OMB Circular A-102 pertaining to small purchase of engineering services under $25,000.00. Accordingly, the City of Meridian reserves the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. ADMIN4STRATIVE MANAGEMENT PLAN FOR DOWNTOWN REDEVELOPMENT PROJECT CfTY OF MERIDIAN, IDAHO ICDBG 91 -111 -31 -PF JANUARY, 1992 n 0 The City of Meridian Administrative Management Plan establishes the duties and responsibilities of each of the parties involved in the City of Meridian Downtown Redevelopment Project. Key parties and organizations are identified below: US Depart ent of Housing and Urban Development M4 John Bonham, Program Manager Statef Idaho - Department of Commerce M . Pat Madarieta, Project Manager City of Meridian Mr. Gra t P. Kingsford, Mayor and City Council City of Meridian Mr. Jack Niemann, City Clerk City of Meridian Mr Gary Smith, P.E., City Engineer City of Meridian s. Janice Gass, City Treasurer ICDBG Administrator Mr. Wayn4 S. Forrey, AICP/City Leaders Institute The City Leaders Institute, specifically Mr. Wayne S. Forrey, AICP will serve as the primary grant administrator for the Meridian Downtown Redevelopment Project #ICDBG 91 -III -3I -PF. The City Leaders Institute (CLi) will provide the following administrative services to the City of Meridian Downtown Redevelopment project: 1. Prepare a complete Unvironmental Review Record, Assessment and Findings, including publication of finding for Public Comment and Request for Funds; and all other activities necessary to secure a "Release of Funds and Certification." 2. Prepare an approved ICDBG Administrative Plan. 3. Establish and provide Meridian with a complete project filing system as required on pages 1-5 and I-6 of the ICDBG handbook. 1 4. Perform financial management as outlined in ICDBG handbook and as specified in OMB circulars A- 1, A-102, A-110, A-112, A-128 and Treasury circular 1075. Act as prime coordin for to process Requests for Funds, and obtain funding from the Department of Qommerce. 5. Attend pre -construction conference: inform all contractors, and those subcontractors that have been selected, of their labor standards and fair employment practiceobligations as required by HUD. Submittal of pre - construction conference minutes to Department of Commerce. Submit executed contract documents t Department for review and approval schedule and attend 50% and 95% constr ction progress meetings. 6. Furnish Engineer With all HUD documentation, including Federal Wage Determinations, for preparation of bid documents. Monitor that all bid documents contain necessary HUD inserts;e.g., Wage Determinations, Federal Labor Standard Provisions (HUD 4010) and Section 3 language, etc. Submit docum nts to Department of Commerce for final review prior to bidding. Secure wri ten approval of bid documents from Department of Commerce. Monitor and counsel for proper advertisements of project for purpose of securing wide bidder activity to meet Federal (HUD)requirements. Secure updated Federal Wage Determination ten (10) days prior to bid opening date and assist in notifying bidders of an_y changes in Wage Determinations. Monitoring that all contracts and subcontracts contain Federal Labor Standards provisions, applicable wage determinations, and other required Federal and local assurances and documentation. Check contractor and subcontractor eligibility with HUD before starting construction. Maintaining do umentation attesting to all administrative and enforcement activities with respect of Federal labor standards requirements. Such documentation shall include weekly payrolls, copies of wage determinations and any applicable change i or modifications, notices of start of construction, on-site inspection reports and employee interviews. Seek prompt crrection of all violations of labor standards and payroll discrepancies. 7. Establish a file conta Profile, staffing mini demonstrate grantee's nondiscriminatory pra4 signed Section 3 Clz Summaries for all sol grantee Section 3 Plan fining the grantee's Affirmative Action Plan, Community irity status, or other documents and statistics which minority and handicapped population and efforts in ,tires. Compliance with Section 504 requirements. File use and Certifications. Submit MBE/WBE Solicitation icitations for services or construction bids. Comply with and maintain documentation. Implement appropriate Fair K n Housing activities listed in the Civil Rights handbook. S. Submit weekly progress reports to the Department of Commerce and City of Meridian, and assist City in conducting a public information hearing at 50% construction comnlet nn 9. Provide continuing roject administration through close-out in accordance with State and Federal re uirements. 10. Prepare ICDBG Grant Agreement to include final version of project work, budget, schedule and benefit as required by State of Idaho, Department of Commerce. 11. Certification of Compliance with Attachment 0, OMB Circular A-102 regarding procurement. All pri rprocurement procedures will be checked and certified if no violations are to nd. All ongoing procurement will be in accordance with OMB requirements. 12. Certification of Compliance with Title III of the Uniform Relocation Assistance and Real Property A quisition Policies Act of 1970 and related Acts. B. Fiscal Administration The City Leaders Inst tute will not be responsible for disbursement or accounting of ICDBG funds. Ms. Janice Gass, Meridian City Treasurer will supervise the distribution of ICDBG funds in accordance with ICDBG program requirements and the fiscal procedures of the City of Meridian. The CLi administrativ team will not be responsible for legal advise. The City of Meridian will rely on their city attorney for legal advice. The City of Meridia will secure a fiscal audit(s) as required in the ICDBG program. The CLi administrtive team will assist the fiscal auditors as requested by the City of Meridian. All ICDBG funds that are disbursed to the City of Meridian will be deposited in a special non interest bearing I checking account which is available at any of the Meridian banks where City of Meridia funds are deposited. 3 C. The CLi administrat ve team will submit all contracts and subcontracts to the Idaho Dept. of Commerce, for review and approval. No contracts or subcontracts will be executed without Dept. of Commerce approval unless the contract is the same as the contract format provided in the ICDBG handbook. The City of Meridiar will contract for the following professional services which are necessary for completion of the Downtown Redevelopment Project #ICDBG-91- III-3 I -PF: 1. Design En ineering Services - Hubble Engineering 2. Constructio Engineering Services - Hubble Engineering 3. Administra ive Services - City Leaders Institute 4. Sign Painting Services - Unknown at this time 5. Project Co struction Services - Unknown at this time 6. Project Au iting Services - Unknown at this time 7. Initial Land Appraisal Services - Assett Advisory Group 8. Review Lad Appraisal Services - Idaho Land Appraisal Co. D. Record Keeping System A complete set of all duplicate set of all records will have a portable file bo of file folders and routinely set file. The CLi administra Idaho Dept. of Commerce provide a copy of all corres Boise, Idaho 83709 (208)37 The CLi administrati, required documents in their E. Citizen Particinati The city of Meridian Participation Plan will be ree modified if necessary. The C if needed. -cords will be maintained at the Meridian City Hall. One 11 be kept in a secure CLi file. The City Leaders Institute for file transfer. Mr. Forrey will maintain a complete set onsolidate all administrative documents into the duplicate re team will provide a copy of all correspondence to the nd City of Meridian. The Dept. of Commerce should indence to the City Leaders Institute, 3045 Thayen Place, 6337. team will make sure that the City of Meridian has all roiect files. i an adopted Citizen Participation Plan. This Citizen uated by the City and the CLi administrative team and of Meridian will readopt this Citizen Participation Plan 4 OFFICIALS JACK NIEMANN, City Clark JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer CI HUB OF TREASURE VALLEY /'N A Good Place to Live lY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor Ms. Kay Frances, Admini gator Idaho Department of Co coerce Division of Community Development 700 W. State Street Boise, Idaho 83720 - 270( Re: City of Meridian Dear Kay Frances: We sincerely apolo) scope of work. project s redevelopment project. The scope schedule some time but we have be so we could finalize the l budget to Your office and i delay is because the downt Council that we complete tl scope adjustments. We do not want to he all required contract informal Please forgive us for this n analyze our project situation March 16, 119192 Project, ICDBG-9I-III- 31 COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT OIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON FILE COPY for any misunderstanding regarding the submittal of our Pule, benefits and budget for the Meridian downtown d benefits portion of the contract have been prepared for waiting for the review appraiser's final report to the City ]get. We wanted to submit a complete land acquisition have been waiting for firm costs.. Another reason for our n Citizens Advisory Committee recommended to the Citv land acquisition appraisal work prior to finalizing costs and Id up your work in any wav so the City will be submitting ion and documentation to you and Pat Madarieta this week. isunderstanding. Thank you Kay for taking the time to Sincerelv, The City of Meridian ty Clerk Wavne , . Forret', ICP Grant Administrator cJ Grant P. Kingsford ° City of Meridian 33 East -Idaho Meridian, Idaho 83642 r°m MERIDIAN INSURANCE AGENCY P.O. BOX 710 MERIDIAN, IDAHO 83680 PHONE (208) 888-1421 i091ECT: ORIGINATOR Written Offer t -o Purbbase Bett-y A. Thierhause At the present time, T am not interested in selling t -his property. As I told sameone recently, I would consider a lease situation but not a sale. F. U 12/1/92 CITY OF MERIDIAN IDAHO �D GRANT ADMINISTRATION AGREEMENT ,p THIS AGFtEEMEP is made between the City of MERIDIAN, Idaho who's addresss, is 3,3 East Idaho Avenue, Meridian, Idaho 83642 here and gaiter celerred to as "MERIDIAN" and the City Leaders Institute, Inc., whose corporate address is 3045 Thayen Place, Boise, Idaho 83709, here and atter referred to as "CONSULTANTS". WHEREAT;, the City of MERIDIAN has applied to the Idaho Department ..)I Cuiiiwiurce, for the receipt of grant funds under the Idaho Community Development Block Grant (ICDBG), program for the Downtown Redevelopment Phase Two Project. WHEREA:.:, MERIDIAN desires to engage the CONSULTANT., to render certain services related to the administration of the above descrir-ed I(I)BG project; and whereas, MERIDIAN has complied with the provisions of procuring professional administrative services as outlined in GMB Circular A-102; and whereas in order to assure affective m<►nagement of the above project, is deemed to be in the best interest of MERIDIAN to enter into an agreement with the CONSULTANTS as here and after provided. 1 Plow, ttuer.ef-ore, the parties hereto do mutually agree as follows: 1. EMPLOYMENT OF CONSULTANTS_ MERIDIAN agree::; to engage the CONSULTANTS ':And the CONSULTANTS agree to provide the following servicer in order to provide for the administration and management of the ICDBG project for MERIDIAN as approved by the Idaho Depart- ment of Commerce. . INDEIIE,NDENT_CONTRACTOR. It is understood by the parties hereto that the CONSULTANTS are independent contractors and as such, neither it nor its employees, if any, are employees of MF!RTDfF1N for, purposes of tax, retirement system, or social security (FICA) withholdirng. It is further understood that the CONSULTANTS have obtained, and will maintain at its expense for the duration of this, contract, coverage in a workers compensation plan for its principals and employees for the services to be performed here- under. AND MEETING L,OCATIONS__ MERIDIAN'S designated liaison with the CONSULTANTS is Mr. Jack Niemann, City Clerk. The CONSULTAN`I'S'S designated liaison with the City of MERIDIAN is Mr. Wayne S. Forrey, AICD. Local meetings will be conducted at the Meridien City fial.L. Project meetings may also be conducted at the offices of the project engineers, Dept. of Commerce, City Leaders Institute or the City Attorneys office. 4. EFFGC`PIVE DATE AND TIME OF PERFORMANCE. 'Vnis, contract takes etfect upon signatures by all parties. The _services to be performed by the CONSULTANTS will be completed in accordance with 2 .-1 the J;r(� ;c.r,t .;chodule and as directed by MERIDIAN and the Idaho Department of Commerce. SERVICES. The CONSULTANT:; will per•iorm the fol ic�w i t�c� :>c:ry ice:: as outlined in Exhibit l attached herein. it uncic-r:;tcxx.i aid agreed by MERIDIAN and the CONSULTANTS, that the service:; of the CONSULTANTS do not include the disbursement or, .Account irig of funds distributed by MERIDIAN'S financial officer, legal .(iv.icc, fiscal audits or assistance with activities not related to the Downtown Redevelopment Phase Two Project. �. COMPE:W;ATION-.. For completion of grant admini-:tration Ser- vic:(r; Lo L)(2 provided under this contract, MERIDIAN wi t.l pay the CONSULTANT.", (:,n a lump sum basis not to exceed '$24,700.00. The CONS Ur.J'ANT. will provide monthly billing statements to MERIDIAN which document the work performed and the resulting cost. MERIDIAN will only t:)e billed for completed administrative work. The compens;.ztion t;udget of $24,700.00 is based upon the administration scope oZ work. outlined in Exhibit I. If additional work is required outside of the scope of work outlined in Exhibit 1, modifications to the compensation budget will be negotiated. ... CUNl,'L.1 C'1' OF INTEREST. The CONSULTANTS covenant that it presently has no interest and will not acquire any interest, direct or ina.irect, in the ICDBG project which would conflict in any manner or' degree with the performance of its grant administration services hereunder. The CONSULTANTS further covenant, that in performing this agreement, it will employ no person who has any 3 :such interest. MODIFICATION AND ASSIGNABILITY OF CONTRACT. This is the entire agreement between the parties, and no representations or promise=5 not set forth herein have been made by either party as an inducement for entering into this agreement. Amendments to this agreement must be in writing and signed by both parties. Neither MERIDIAN nor the CONSULTANTS may delegate, assign, sublet, or transfer his duties or interest in this agreement without the written consent of the other party. Any subcontractor or assig- nee will be hound by all the terms and conditions of this agree- ment. (). CGNOTTIONAL AGREEMENT. It is expressly understood by the parties hereto that this agreement is dependent and conditioned upon the receipt by MERIDIAN of Idaho Community Development Block Grant funding from the Idaho Department of Commerce. In the event that block grant funds are not provided to MERIDIAN for the Downtown Redevelopment Phase Two project, MERIDIAN incurs no r.esponsibil.ities or liabilities under this agreement. lo. TERMINATION OF' AGREEMENT. This agreement may be ter- minated in whale or in part at the discretion of MERIDIAN in the event that the Idaho Department of Commerce reduces or terminates payments under the ICDBG program which may prevent MERIDIAN from paying the CONSIJL.TANTS with ICDBG funds. In this event, MERIDIAN will give the CONSULTANTS 30 days advance written notice which sets forth the effective date of termination and explains that the 4 termination is due to the loss or reduction of ICDBG program funds. This agreement may also be terminated for cause. It MERIDIAN determine-,-; that the CONSULTANTS have failed to comply with the terms and conditions of this agreement, it may, terminate this agreement in whole or in part at any time before the date of completion. It the CONSULTANTS fail to comply with any of,the terms or conditions of this agreement, MERIDIAN may give notice in writinq to tree CONSULTANTS of any or all deficiencies claimed. MERIDIAN understands and acknowledges that in enterinq into this agreement, the CONSULTANTS have scheduled time to complete the work required and may find it necessary to decline other consulting opportunities in order to give adequate time and attention to its obliqat.ions under this agreement. Accordingly, in the event MERIDIAN terminates this agreement early, it is agreed that MERIDIAN shall pay the CONSULTANTS based upon a reasonable estimate as mutually agreed upon between the two parties a_. to the per- centage of work completed. 11. DC)((JMENTS INCORPORATED BY REFERENCE. MERIDIAN'S ap- plication to the Idaho Department of Commerce for ICDBG funding and all applicable ICDBG statutes and requlations are incorporated into this agreement by this reference and are bindi.nq upon the CONSULTANTS. 12. rm..' C_IV_I_L_ RIGHTS ACT OF 1964. The CONSULTANTS will abide by the provisions of the Civil Rights Act 1964 which states that 5 under 'Title VI no person may on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 13. SEC -TION -109 OF THE HOUSING AND COMMUNITY _DEVELOPMENT ACT OF 1914._The CONSULTANTS will comply with the following provision of this act: "no person the United States may on the grounds of race, colur., national .rigin, or sex be excluded from par- ticipation In, be denied the benefits of, or be subjected to discrimination under any program, or activity funded in whole or in part with the funds made available under this title. Any prohibition against discrimination on the basis of agcy under the Age Discrimination Act of 1975 or with respect to an otherwise qualified handicapped individual as provided in Section 504 of. the Rehabilitation Act of 1973 will also apply to any such program or activity". i4. :� .Q.T_IQN..3 OF THE HOUSING AND URBAN DEVLLOPMEN`P_ACT OF 1968..The CONSULTANTS will ensure that to the greatest extent feasible opportunities will be provided for training and employ- ment arising in connection with this ICDBG assisted project. These opportunities will be especially extended to lower income residents within the MERIDIAN Downtown Redevelopment Phase Two project area. Further, the CONSULTANTS will, to the greatest extent feasible, utilize business concerns located in or substantially owned by residents of the project area, in the award of contracts and n purchases of services and supplies. 15. MINORITY BUSINESS ENTERPRISE Consistent with the provisions of Executive Order 11246 OMB and Circular A-102, Attachment U, the CONSULTANTS will take affirmative steps to assure that minority businesses are used when possible as sources of supplies, equipment, construction and services. Additionally, the CONSULTANTS must document all affirmative steps taken to solicit minority businesses and forward this documentation along with the name::; 6t the minority sub -contractors and suppliers to MERIDIAN and the Idaho Department of Commerce upon request. 16. NONDISCRIMINATION. The CONSULTANTS will not dis- criminzAte aclainst any employee for employment on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental handicap, or national origin. F/. OWNERSHIP AND PUBLICATION OF _MATERIALS. A11 reports, information, data, and other materials prepared by the CONSULTANTS pursuant to this agreement are to be the property of MERIDIAN and the Idaho Department of Commerce which have the exclusive and unrestricted authority to release, publish or otherwise use, in whole or part under this agreement subject to copyright or patent in the United States or any other country without the prior written approval of MERIDIAN and the Idaho Department of Commerce. 1.3. REPORTS AND INFORMATION. The CONSULTANTS will maintain accounts and records including personnel, property and financial records, adequate to identify and account for all costs pertain - 7 r,*, ifig to this agreement and such other records as may be deemed necessary by MERIDIAN to assure proper accounting for all project funds, both federal and non federal shares. These records will be made available for audit purposes to MERIDIAN or its authorized representative and will be retained for three years after the expiration of this agreement unless permission to destroy them is granted by MERIDIAN or Idaho Department of Commerce. 19. ACCESS TO RECORDS. It is expressly understood that the CONSULTANTS records relating to this agreement will be available dur.incl normal business hours for inspection by MERIDIAN, the Idaho Department of Commerce, the U.S. Department of Housing and Urban Development, the U.S. Comptroller General, and, when required by law, representatives of the State of Idaho. 20. VENUE AND GOVERNING LAW. This agreement shall be governed by and construed according to the laws of the State of Idaho. 21. INDEMNIFICATION. The CONSULTANTS waive any and, all claims and recourse against MERIDIAN, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to the CONSULTANTS'S performance of this agreement except for liabi- lity arising out of concurrent or sole negligence of MERIDIAN or its officers, agents or employees. Further, the CONSULTANTS will indemnify, hold harmless, and defend MERIDIAN against any and all claims, demands, damages, costs, expenses or liability arising out of the CONSULTANTS`S performance of this agreement except for F liabiiity arising out of the concurrent or sole negligence of MERIDIAN or its officers, agents, or employees. 22. LEGAL FEES, In the event either party incurs legal expenses to enforce the terms and conditions of this aqreement, the prevailing party is entitled to recover reasonable attorney's fees and other costs and expenses, whenever the same are incurred with or without suit. 2"1. TERM OF AGREEMENT. Term of this agreement will begin upon execution by all parties of this agreement and will end when the CONSULTANTS have completed the services as requested t)y MERIDIAN. The CONSULTANTS will make reasonable efforts to complete such services in an expeditious manner. Either party may cancel this agreement on 30 days notice to the other party in writing by certified mail or personal delivery. 0j n f 14 WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the date so indicated. (seal) N a a T" le e- or t ATTEST:; Name : Title : Date THE CITY OF MERIDIAN, IDAHO By Name Title: U THE CITY LEADERS INSTITUTE 10 By Name Title: A. Date Waftbk EXHIBIT ONE (I) Scope of Work The City Leaders Institute "consultants" will provide the following administrative services to the City of Meridian, Downtown Redevelopment Phase Two project: 1. prepare a complete Environmental Review Record, Assessment and F''irrcli.ngs, including publication of findinq for Public Comment and Request for Funds; and all other activities necessary to secure a "Release of Funds and Certification." 2. Prepare an approved ICDBG Administrative Plan. 3. F:..tab I ish and provide Meridian with a complete project filing sy::tem as required on pages I-5 and 1-6 of the ICDBG handbook. 4. Perform financial management as outlined in ICDBG handbook and as specified in OMB circulars A-81, A-102, A-110, A-112, A- 128 and Treasury circular 1075. Act as prime coordinator to process Requests for Funds, and obtain funding from the Department of Commerce. 5. Attend pre -construction conference: inform all contractors, anti those subcontractors _ that have been selected, of their Labor standard and fair employment practice obligations as required by HUD. Submittal of pre -construction conference minutes to Department of Commerce. Submit executed contract documents to Department for review and approval schedule and attend 50% and 95% construction progress meetings. 6. Furnish Engineer with all HUD documentation, including Federal W,:_tqe Determinations, for preparation of bid documents. Monitor that all bid documents contain necessary HUD inse.rts;e.q., Wage Determinations, Federal Labor. Standard Provisions (HUD 4010) and Section 3 language, etc. :submit documents to Department of Commerce for final review prior to bidding. Secure written approval of bid document.- from Department of Commerce. Monitor and counsel for proper advertisement.-, of project for purpose ut securing wide bidder activity to meet Federal (HUD)requirements. Secure updated Federal Wage Determination ten (10) days prior to bid opening date and assist in notilyi.ng bidders of any changes in Wage Determinations. Monitoring that all contracts and subcontracts contain 11 F(-deraI i,abor Standards provisions, applicable wage determinations, and other required Federal and local a:::surarices and documentation. Check contractor and subcontractor eligibility with HUD betor.e starting construction. Maintaininq documentation attesting to all administrative and enforcement activities with respect of Federal labor :t-indards requirements. Such documentation shall include weekly payrolls, copies of wage determinations and any applicable changes or modifications, notices of start of construction, on-site inspection reports and employee interviews. Seek prompt correction of all violations of labor standards and payroll discrepancies. 7. t,tistablish a file containing the grantee's Affirmative Action Plan, Community Profile, staffing minority status, or other documents and statistics which demonstrate grantee's minority anti handicapped population and efforts .in nondiscriminatory practice.-;. File signed Section 3 Clause and Certifications. Submit MBE/WBE Solicitation Summaries for all solicitations for services or construction bids. Comply with grantee Section 3 1'ian and maintain documentation. Implement appropriate Fair housing activities listed in the Civil Rights handbook. Implement Section 504 requirements and maintain documentation. 8. Submit weekly progress reports to the Department of Commerce and City of Meridian and assist City in conducting a public information hearing at 50% construction completion. 9. provide continuing project administration through close-out in accordance with State and Federal requirements. 10. Prepare 1CDBG Grant Agreement to include final version of project work, budget, schedule and benefits as required by State of Idaho, Department of Commerce. 11. Certific�ition of Compliance with Attachment 0, OMB Circular A-1.02 retaarding procurement. All prior procurement procedure: will be checked and certified if no violations are found. All ongoing procurement will be in accordance with OMB requirements. 12. Certification of Compliance with Ti.tle III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and related Acts. 13. Perform all administrative duties as required by the Idaho 12 Community Development Block Grant Program. 14. Assist City Attorney in organizing Local Improvement District (LID) #92-1 and ongoing LID coordination work. 15. Prepare all required legal notices and submit to Valley News. City to pay for required newspaper and mailed notices. 13 Exhibit V.E AGREEMENT FOR APPRAISAL SERVICES (ACQUISITION) THIS AGREEMENT, entered into this 5 day of DECEMBER ,19 91 , by and between ?f the City of Meridian , State of Idaho , hereinafter referred to as the "Agency", and Asset Advisory Group Inc. , hereinafter referred to as the "Appraiser." WITNESSETH THAT: WHEREAS, the Agency proposes to acquire certain real property and desires that the Appraiser furnish the Agency certain services with respect to such property, including an appraisal of each parcel of the property, and the Appraiser represents that he is fully qualified to perform such services and will furnish such services personally; and WHEREAS, the services to be provided under this Agreement are nece�y to achieve the purposes of the Idaho Community Development Block Grand the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act). NOW, THEREFORE, the Agency and the Appraiser, for the consideration and under the conditions hereinafter set forth, do agree as follows: ARTICLE 1. EMM To Be ApDmised. A description of the real property to be appraised, including an identification of any interests in the real property to be specifically excluded from appraisal, are set forth in the attached Exhibit A. A separate appraisal is to be furnished for each "parcel." (The term "parcel" means any tract or contiguous tracts of land in the same ownership, whether any such tract consists of one or more platted lots or a fractional part of a lot. An easement or other separately held interest in two or more parcels shall be considered to be a separate parcel for appraisal purposes and an exception to the title to the parcels so encumbered. An easement in a parcel that is appurtenant to another parcel to be acquired by the Agency shall be considered to be part of such other parcel and an exception to the title of the parcel encumbered.) Each parcel shall be considered to include all right, title, and interest of the owner in or to any adjacent or abutting streets, alleys, or other public rights of way. ARTICLE 2. Eirgose and Basis of Valuations. (a) EU= and Sigilificance of Appy. The appraisals to be furnished under this agreement are required by the Agency for its guidance in making fair and impartial determinations of fair market value and the just compensation to be offered to each property owner. The Appraiser shall be guided by those objectives when estimating values. Appraisal reports will be reviewed carefully by the Agency. Accordingly, the text of each appraisal report must cover all maths germane to the required valuation findings and must provide a full explanation of the Appraiser's reasoning and his analyses of the evidences of value, so that a reviewer will be able to follow the Appraiser's analyses and understand how he reached his valuation conclusions. (b) AnnrUW Standards. The appraisals under this agreement shall be based on nationally recognized appraisal standards and techniques to the extent that such principals are consistent with the concepts of value and the rules on the admissibility of evidence of value under the eminent domain law of the State. Factors relating to race, color, religion, sex or national origin, or to racial, religious and ethnic identification of neighborhoods are not relevant to the estimation of value and shall not be considered in connection with appraisals of residential real property. (c) Date of Valuation. The Appraiser's valuation shall be as of a date concurrent with the preparation of his report, unless the Agency has specified some other date of valuation. (d) Relocation Assistance, The Appraiser's analyses and opinions of property value shall not reflect any allowance for the relocation payments and other assistance provided under Title H of the Uniform Act. Exhibit V.E - 1 (e) Influence of aWect on i'ronerty Value. In forming his opinion(s), the Appraiser shall disregard any decrease or increase in the fair market value of the real property to be acquired, prior to the date of valuation, caused by the project for which the property is to be acquired, or by the likelihood that the property would be acquired for such project, other than that due to physical deterioration within the reasonable control of the owner. (In the case of a partial acquisition, using the before-and-after method of valuation, the Appraiser's opinion of the value of the remaining not-to-be-acquired portion of the property shall reflect any increase or decrease in value attributable to the project.) If the determination of changes in value caused by the project is a problem, the Appraiser's report shall cite the ruling followed and its source and shall explain the effect of the ruling on his opinion of value. ARTICLE 3. So= of Aovraisees Services. The Appraiser agrees to perform the following services: (a) Ash ,?arid and prepare and deliver to the Agency, within 2 5 calendar days after the date of this agreement, 2 copies of the appraisal reports conforming to the provisions of this agreement. The Appraiser shall personally inspect each parcel, including all buildings, structures, fixtures, and other improvements to the property. The Appraiser shall give the owner or his designated representative an opportunity to accompany the Appraiser during his detailed inspection of the property. If the owner of a compensable interest in the property or a representative of such owner does not accompany the Appraiser during the inspection, the Appraiser shall include in his appraisal report a copy of his notification to the owner of the opportunity to accompany the Appraiser and evidence of the owner's receipt of such notification. In the process of inspecting the property, the Appraiser shall, to the extent practicable, ascertain the rights of all parties in possession and note for consideration all factual information and comments furnished by the owner or his representative relevant to the appraisal. (b) Testify as an exr>ert witness in behalf of the Agency in any judicial proceeding involving any property appraised under this agreement. Such services shall include such reasonable time as may be required for reinspection of the property, updating the Appraiser's valuation, participation in pretrial conferences with counsel for the Agency, and testifying in the judicial proceeding. The compensation for such services shall be determined in accordance with Article 6. (c) Modify or furnish =lem= to any appraisal report famished under this agreement, without additional cost to the Agency, if (1) applicable principles of law with respect to the valuation of the property require the modification or supplementing of such appraisal, (2) material omissions, inaccuracies, or defects in the appraisal report are discovered after delivery and acceptance of the report by the Agency, or (3) the Appraiser receives or becomes aware of relevant additional appraisal information inexistence prior to the date the Appraiser signed the report If there is a significant delay between the date of valuation and the date of acquisition of any parcel or if the property has been materially altered since the appraisal by a fire, a revised determination of the boundaries of the property to be acquired, or other cause, the Appraiser shall, if requested by the Agency, furnish the Agency a supplementary report updating this valuation and the supporting data and analyses to a current date. The compensation for such updating of an appraisal shall be determined in accordance with Article 6. (d) Estimate the va1_me of anyright or interest rn'aRmd to be reserved by the owner in a property appraised by the Appraiser, such as an easement for access to other property of the owner, the right to continue occupancy for an extended period after the Agency acquires the property, or the right to remove any building, structure, fixture, or other improvement The compensation to be paid to the Appraiser for famishing any such valuation shall be determined in accordance with Article 6. (e) Consult with the Agency and its legal counsel regarding services to be performed by the Appraiser, at such time(s) as may be mutually convenient for the parties to this agreement The Appraiser shall initiate such consultations whenever he is in doubt as to whether an element of property is reap or personal property or creeds legal advice on any aspect of the appraisals to be furnished under this agreement There shall be no charge by any party for such consultations. Exhibit V.E - 2 ARTICLE 4. Contents of A=Lisal Ren=, Each appraisal report to be furnished by the Appraiser under this agreement shall contain certain information and the Appraiser's conclusions and opinions, together with the data and analyses by which they were derived, as set forth below. A separate report shall be submitted for each parcel. However, if more than one parcel is to be appraised, all general data may be included in a separate data volume that is referenced in the separate appraisal reports on the individual parcels. The appraisal report on each parcel shall include the following. (a) A summary headed "Appraisal Report for (name of the Agency)" that provides the following: (1) Project name and number. (2) Date of the report. (3) Parcel number, address of the property, brief identification of all interests in the property appraised, and the name of the owners) including any tenant -owners. (4) Date(s) of the Appraiser's inspection of the property with the owners) or the owner's designated representative, including the name of each owner or representative of an owner who accompanied the Appraiser during his inspection and the interest held in the property or the representative capacity of each such person. (5) The Appraiser's estimate of the fair market value of the entire parcel and the fair market value of the same interest in the land, as if vacant. (6) The limiting conditions of the appraisal, which may include assumptions (1) that the title is good and marketable, (ii) that no responsibility is assumed by the Appraiser for legal matters, especially those affecting the title to the property, (iii) that the legal description of the property and the interest in the property to be appraised, furnished to the Appraiser by the Agency, is correct, and (iv) that no survey of the property has been made. Any other appropriate assumption or limiting condition may be added if it has been specifically approved in writing by the Agency. (7) The certifications of the Appraiser (i) that he personally made a thorough inspection of the property, (ii) that, to the best of his knowledge and belief, everything contained in the report is true and no relevant and important fact has been omitted, (iii) that neither his employment nor his compensation is contingent on the valuation reported, and (iv) that he has no past, present, or prospective interest (including that of real estate agent or broker) in the property, the parties involved, or any other interest that would conflict in any way with the services performed or the making of an impartial report. (8) A certification that, in the Appraiser's opinion, the fair market value of the property is (an amount to be stated) as of (the date of valuation). (9) The signature of the Appraiser. (b) The name and address of the owner of the property and the name and the address, if known, of any other party known or believed to hold a separate compensable interest in the property. (c) The street address and an accurate description of each parcel and all interests in the parcel appraised. The property description shall identify all conditions, restrictions, easements, servitude, and reservations affecting the title. The property description shall specifically exclude and describe any separately held interest in the property that is to be acquired separately or as part of another parcel. The description shall also specifically exclude all separately held interests which are not to be acquired and will not be affected adversely by the Agency's project. If there are any separately held interests in a parcel, which are to be acquired with other interests in the same parcel, such as leaseholds, tenant -owned improvements, life estates, easements, and water, gas, oil, or mineral rights, a description of each such separate interest and the name of its owner shall be furnished. Exhibit VX - 3 (d) Off -record title information concerning iu&em or instruments that affect title, but we not of record, such as leases, options to renew a lease, contracts of sale, and other interests or rights of parties in possession. Such information shall be reportod, and if available facts are sufficient, the Appraiser's report shall be based on such additional title information and so noted in the appraisal report. Otherwise, the Appraiser shall refer the matter to the Agency and defer completion of the appraisal until the question is resolved (e) Basic MW= data including pertinent information with respect to such matters as (1) the environment and location of the property, (2) the zoning and any restrictive covenants, conditions, or servitude affecting the available use or occupancy of the land, (3) the assessed value of the real property and the current annual real estate tax burden, (4) the use and occupancy of the property at time. of appraisal, (S) the public improvements, services, and utilities serving and providing access to the property, (6 the character, topography, dimensions, and area of the land. M the freedom of the property from special hazards, (8) the current rental and rental history of the property, if rented, (9) the estimated annual costs of ownership and for operation and maintenance of the property, and (10) a description of the buildings, structures, and other improvements, if any, including relevant information as to type of improvement, designed use, construction materials and finish, equipment, dimensions, floor area, age, condition, space or room arrangement, functional utility, and any otter characteristics or attributes of the improvements germane to the value of the real property. The appraisal report shall contain a general sketch plat showing the shape and dimensions of the land, the location of the principal improvements on the land, the location of any easements in the land, and the abutting struts, alleys, or other public rights of way. The report shall also include such photographs, each clearly identified, as may be appropriate. (f) Renort of any condition or occoMy of the rnon= in violation of law that may affect the value of the property. (g) The Appraiser's opinion as to the highest and best 1W for the property. The appraisal report shall also include the Appraiser's opinions as to any oder use(s) for which the property is reasonably suitable or adaptable. If the property is unused vacant land or the highest and best use is not self-evident or is found to differ significantly from the present use, the appraisal report shall contain the analyses by which the Appraiser reached his conclusions as to the highest and best use and as to the relative suitability or adaptability of the property for any other use(s) for which the property could reasonably be considered to be suitable or adaptable. The analysis of a potential use shall include consideration of relevant matters, such as the suitability of the location, the environment and the legal and physical attributes of the property for such use, the estimated cost, if any, of converting the property to such use, and the supply, stile price levels, and relative desirability of other properties that would compete for the same land of use. The analysis of the property for -the future use or uses found to be the highest and best use is part of the process of appraising the property and, therefore, may be included in the valuation analysis furnished in accordance with Paragraph 4 (h) below. (h) Thome pinion of the AZ riser as to the fair market value of the MaMy. The appraisal report shall contain a description of the reasoning process used by the Appraiser in reaching his conclusion as to value and all data and analyses needed to explain and support his valuation. The supporting data and analyses furnished in the appraisal report shall include, the following. (1) An analysis of the property, from the point of view of evaluating the effect of its characteristics and attributes on its value for the available use or uses for which the property is best suited. Particular attention shall be given to the characteristics of the property most relevant to its value, such as, in the case of an investment property, the income potential and the expenses of ownership, maintenance, and opetati. (2) An identification of the most recent sale of each property appraised and any outer sales of such property during the "(5) years ping the appraisal. Such sale(s) of the property appraised and all recent sales 6f comparable properties considered by the Appraiser in forming his opinion(s) of fair market value shall be verified insofar as practical. The information furnished with respect to each such sale shall include, among outer pertinent facts, the names of the grantor and grantee, the date of the sale, the sale price, any special terms or conditions or circumstances of the sale that Exhibit VX - 4 affected the transaction, and a description of the property and its condition at time of sale in sufficient detail for use in making the appraisal. (3) The analyses that constitute the principal basis for the Appraiser's opinion of the fair market value. The appraisal report shall contain the Appraiser's evaluation with respect to previous sales of the property appraised and any recent offer of the owner to sell the property. The appraisal report shall also contain the Appraiser's analysis of each comparable property and its sale in relation to the property appraised. The Appraiser's analysis shall reflect appropriate allowances for the difference in the time of the sale of the comparable properties and the date of appraisal and the differences in the utility, desirability, and productivity of the properties that are pertinent to their relative value. The appraisal report shall contain a valuation data map showing the location of the property appraised and the comparable properties referred to in the appraisal report. (4) All other information, analyses, and estimates considered by the appraiser to be relevant to the estimation of the fair market value of the property. (5) If the property appraised is part of a larger parcel in the same ownership or is less than the entire interest of the owner in the property, the appraisal report shall contain the Appraiser's opinion of just compensation for a taking of such property or interest, using the before -and -after method of valuation as interpreted under State law unless it is obvious that there would be no damages or benefits to the remaining property or interest of the owner. However, if the part or interest to be taken is such a small part of the whole property that the damages for the taking can be more accurately estimated directly, that method may be used if permitted under State law, without estimating the fair market value of the entire property of the owner. The foregoing opinions of the Appraiser shall be supported in his report by the data and analyses by which he reached his conclusions. For information purposes, the appraisal report shall also contain the Appraiser's estimates of the fair market value of the to -be -acquired part or interest as part of the whole property and the net damages or benefits to the remaining property of the owner. If in the opinion of the Appraiser, acquisition of the part of, or interest in, the property proposed for acquisition would leave the owner with an uneconomic remnant, the Appraiser shall furnish a separate estimate of the fair market value of a "parcel" comprising both the parcel proposed for acquisition and the uneconomic remnant (A remainder parcel or interest shall be considered to bean uneconomic remnant if by itself it has little or no utility or value to the owner.) (6) Such maps, plans, photographs, or other exhibits, as necessary, to explain or illustrate the analyses of the Appraiser. () The Appraiser's evaluation of the indications of value deduced from his separate analyses of the various evidences of value and an explanation of how he reached his final conclusion as to the fair market value of the property. (i) The gWnion of the AZraiser as to the fair market value of the land, as if vacant The valuation shall be for the same interest in the land as is to be acquired in the real property. The report shall contain information with respect to the available use or uses for which the land would be suitable if vacant, the opinion of the Appraiser as to its highest and best use, and the Appraiser's analysis of the evidences of value and of the use potential by which he reached his conclusions as to the highest and best use of the land and the land value. 0) AA nrM= an yk if the property is a commercial, industrial, institutional, governmental, or farm property that involves substantial quantities and kinds of fixtures such as machinery and equipment. Any building, structure, fixture, or other improvement, which would be real property if owned by the owner of the land, shall be considered to be real property (even if the improvement is the property of a tenant who has the right to remove it or the obligation to remove it at the expiration of his term). The property analysis must be approved by the Agency before the appraisal is completed and, as approved by the Agency, shall be included as an exhibit in the Appraiser's report. The property analysis shall list, identify, and classify as to ownership and type of report. The property analysis shall list, identify, and classify as to Exhibit VX - 5 ownership and type of improvement, all items of physical property considered to be pert of the real property. The property analysis shall also identify tangible personal property located on the Premises to the extent reasonably necessary to prevent misunderstandings as to what is regarded as being real or personal property. Buildings, structures, fixtures and other improvements, including their accessories and spare putts, shall be identified and classified as to ownership and type of property as follows: (1) Ownershi (i) Owner of the land. (u) Each tenant in occupancy. (iii) Each non -occupant owner of any fixtures or other improvements, or personal property on the premises. (1) Building, structure, or fixed improvement. (u) Building equipment, removable. (iii) Fixtures, classified as to whether economically removable for reuse, removable for salvage only, or irremovable. (iv) Personal property, identified as to types and approximate amounts, or otherwise, as needed to prevent misunderstandings as to the classification of any item. If any building, structure, fixture or other improvement is not to be acquired, will not be adversely affected by the Agency's project, and will not be required by the Agency to be removed, such as a pipeline in an easement not to be acquired, such improvement shall be identified as excluded from the appraisal. (k) If machinery and eaumment or other fix fres used in a trade or business, farm operation, or institutional or governmental function constitute part of the real property, the appraisal report shall contain a separate schedule which provides separate estimates for each such item, as prescribed below. If there is more than one owner of such items, a separate schedule shall be furnished for each owner. The information and conclusions to be furnished on each item are as follows: (1) Description of the item, including, as appropriate, the manufacturer, model and serial number, size or capacity, age and condition, and degree of obsolescence. Accessories and spare parts, special foundations, and power wiring and process piping generally shall be listed separately, following the listing of the item(s) to which they apply. (2) Estimate of the replacement cost installed of the item as listed and identified (excluding any elements listed separately). Separately identify the basis of estimated replacement cost (new or used). (3) The contribution (enhancement) value of the item to the fair market value of the real property as as whole. (4) Estimated fair market value of the item for removal from the property at a purchaser's expense. Such value shall be considered to be the probable selling price if the item were offered for sale for removal from the property at the purchaser's expense, allowing a reasonable time to find a purchaser buying with knowledge of the uses and purposes for which it is adaptable and capable of being used, including salvage for serviceable components and scrap when it appears that will provide the highest value. The schedule(s) of estimates shall be consistent, with the property analysis approved by the Agency, as provided in Paragraph 4 6)• The Appraiser is permitted to use the services of such technical specialists as may be needed to enable the Appraiser to provide valid estimates and sound valuations. The schedule(s) shall be supported by an explanation of the procedures followed in gathering the necessary market information and technical data. The principal purpose of the Appraiser's accompanying narrative, however, must be to explain his analyses and his evaluations of the dollar amount of the overall contribution of the machinery, equipment, and fixtures to the fair market value of the teal property as a whole. The report shall Exhibit V.E - 6 contain any layout plans, sketches, or Photographs that are reasonably necessary for locating or identifying the facilities or illustrating the Appraiser's analyses. (1) If there are senamMIXheldheid inte its in the real property to be acquired, such as easements, leaseholds, air rights, life estates, and oil, gas, or mineral rights, and the division of ownership is not of such ser character as to destroy the practical unity of the property, the Appraishall apportion his estimate of the fair market value of the property (all interests in the property to be acquired) to each separately held interest. (However, tenant-owned improvements shall be valued in accordance with Paragraph 4 (m) below.) The report shall contain the data, analyses, and reasonmg by which the Appraiser made the apportionment. If the "unit rule" is regarded as not applicable because the division of ownership is such as to diminish the fair market value of the property as a whole, the separate interests involved shall be appraised separately. (m) Tenant-owned 'mnmvements. If any buildiug, structure, fixture, or other improvement to the property is identified as being the property of a tenant who has the right or obligation to remove it at the expiration of his term, the Appraiser's estimate of the fair market value of the improvement shall be the greatest of (1) the amount which the improvement contributes to the fair market value of the property (2) the in-place value of the improvement as part of the real property (the depreciated replacement cost of the improvement installed), or (3) the fair market value of the improvement for removal from the property at the purchasers expense. The appraisal report shall state the basis for the valuation of the improvement and furnish the data and analyses on which the valuation was made. (n) If the pLZ= is a multi-familyor mr_xe�� (tial and nonresidential) property and an owner of a compensable interest in the property also occupies a dwelling in the property, the Appraiser shall furnish an apportionment of his estimate of the fair market value of the whole property to such dwelling and to the remainder of the property. For the purpose of this paragraph, an occupant of a dwelling shall be considered to own a compensable interest in the property if he holds fee tide, a life estate, a 99-year lease, or a lease with not less than 50 years to run from the date of valuation, or holds an interest in a cooperative housing project which includes the right to occupy the dwelling, or is the contract purchaser of any of the foregoing estates or interests, or has a leasehold interest with option to purchase. The Appraiser's report shall explain how he made the apportionment. ARTICLE 5. Services To Be Provided by Age=. The Agency agrees to furnish the Appraiser the following: (a) A man or Alar. based on official records, of the property described in Article 1, showing the boundaries and dimensions of the parcels to be appraised. Each parcel shall be designated by a number, and the parcel numbers shown on the Appraiser's reports shall correspond to the parcel numbers shown on the Appraisers reports shall correspond to the parcel numbers shown on the map or plat. However, additional parcel numbers may be assigned by the Appraiser for easements appraised separately or for additional parcels revealed while making the appraisals. The Appraiser shall promptly advise the Agency of any such additions. (b) An owneashig data MM for each parcel. 'Drat report will show all estates and interests in the parcel as shown of record and consequently shall not be assumed to accurately define the interests to be appraised. The ownership data report on each parcel as shown on the parcel map will include: (1) The name (and address, if available) of the owner appearing on record; (2) The legal description of the parcel as shown by the conveyance(s) by which the record owner acquired title; (3) Identification of the conveyance(s) by which the present owner acquired title, including: the date of the conveyance(s); the date, book and pap numbers, and place of recordation; the name (and the address, if available) of the grantor of such conveyance; the stated consideration; the amount of any mortgages or encumbrances placed of record or to which title was subject at time of conveyance (so far as determinable from an examination of ft conveyance); and the amount of any State or local transfer taxes that were based on the amount of the consideration; Exhibit VX - 7 (4) Outstanding estates and other rights of isltrests of record, including easements, use restrictions, mineral rights, leases, and any ]mown, but unrecorded, interests of other parties. Sufficient information shall be furnished to disciaae the probable effect of such outstanding interests on the title of the record owner, (5) Outstanding special assessments, if my, for public improvements such as streets, sidewalks, public utilities, and similar public faeriities. (6) The amount of real estate taxes for the current year and the assessed valuation stated separately for land and for improvements. (c) Legal advice- upon request of the Appraiser, on legal matters affecting the appraisal of any property to be appraised. ARTICLE 6. p. In consideration of the services provided by the Appraiser under this agreement, the Agency agrees to make payments to the Appraiser upon the submission to the Agency of properly certified invoices, as follows: (a) For appraisal reports accepted by the Agency, and for all other services frrnished in accordance with Article 3, except services famished in connectim with judicial proceedings under Paragraph 3(b), the updating of appraisals under Paragraph 3(c), and the valuation of reservations of rights in owners under Paragraph 3(d), the lump sum of $ 4, 9 3 4 dollars, which shall constitute full payment to the Appraiser for all of such services and for all supplies, materials, and equipment used or furnished by the Appraiser and all expenses incurred by the Appriser in connection with the performance of such services. (b) For services furnished by the Appraiser in motion with judicial proceedings as provided in Paragraph 3(b) (except services as an expert whom in such a proceeding), the updating of appraisals as provided in Paragraph 3(c), and the valuation ofnservations of rights in owners as provided in Paragraph 3(d), $100.00 dollars per hour or fraction of an hour actually engaged in performing the services, including travel time. All expenses of the Appraiser, including travel expense and subsistence, shall be borne by the Appraiser. (c) For services as an expert witness for the Agency in judicial proceedings as provided in Paragraph 3(b), the Appraiser and the Agency hereby agree that the fair and reasonable compensation for the Appraiser's services shall be $ 5 0 0.0 0 dollars for each day's attendance in court. ARTICLE 7. Ag=ents of AMm9s As an inducement to the execution of this agreement by the Agency and in consideration of the agreements to be performed by the Agency, the Appraiser agrees that: (a) Qualifications. The Appraiser is qualified to perform the services to be furnished under this agreement and is permitted by law to perform such services, and all personnel engaged in the work shall be qualified and so permitted to do the work they perform. Attached as Exhibit B, is a statement by the Appraiser, certified by him to be true and correct, setting fords his technical qualifications, gerreral appraisal experience, specific experience in appraising properties of the type involved in this agreement, the courts in which he has testified as an expert witness, and other information pertinent to establishing his technical qualifications. (b) Solicitation of Agreement. The Appraiser 6m not employed any person to solicit this agreement and has not made, and will not make, any payment or any agreement for the payment of any commission, percentage, brokerage, contingent fee, or other compensation in connection with the procurement of this agreement (c) Interest of AUSEliser and Aonrsees EMgICM= The Appraiser does not have any interest (including that of real estate agent or broker), direct or indict, present or prospective, in any property described in Article 1 or in its sale, or any other interest, whether or not in connection with the property, which would conflict in any manner or deg re with the performance of the services and the submission of impartial reports, and has not employed and will not empioy, in connection with the services to be furnished under this agreement, any person having any such in== Until the property is acquired by the Agency or excluded from its project by resolution of its governing body, the Appraiser and any employees of the Appraiser, so long as they are employed by the Appraiser, will not acquire any such interests and will not, Exhibit V.E — 8 for their own account or for other than the Agency, negotiate for any of the property, perform services in connection with the property, or testify volonUlrily as a witness in a condemnation or other proceeding with respect to the property. (d) Services To Be Confidolial, All services, including reports, opinions, and information, to be furnished under this agreement are confidential and shall not be divulged, in whole or in part, to any person, other than to duly authorized representatives of the Agency, without prior written approval of the Agency, except by testimony under oath in a judicial proceeding or as otherwise required by law. The Appraiser shall take all necessary steps to ensure that no member of his staff or organization divulges any such information except as may be required by law. (e) Facilities and Personal The Appraiser has and will continue to have proper facilities and personnel to perform the services and work agreed to be performed. If the Appraiser proposes tolo or persons to malas any appraisals of machin and �P Y any person � equipment a other specialized elements or attributes off a property appraised under this agreement, the employment of such person or persons for such purpose shall not place the Agency under any obligation of such employee, nor relieve the Appraiser of full responsibility for the faithful performance of the services to be furnished under this agreement (f) Equal Emnlovment Onlx>rt,�nity. During the performance of this agreement: (1) The Appraiser will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Appraiser will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, cola, religion, sea, or national origin. Such action shall include, but not be limited to, the following. employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Appraiser agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Agency setting forth the provisions of this nondiscriminatioaolause. (2) The Appraiser will, in all solicitations ar advertisements for employees placed by or on behalf of the Appraiser, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or nadonal origin. (9) A=&== The Appraiser's rights, obligations, and duties under this agreement shall not be assigned in whole or in part, but this shall not prohibit the assignment of the proceeds due under this agreement to a bank or financial institution. This agreement may be assigned by the Agency to any corporation, agency, or instrumentality having authority to accept the assignment (h) Subcontracting. None of the work or services covered by this agreement shall be subcontracted without the prior approval of the Agency. (i) Zcolds The Appraiser shall maintain records of all details with respect to the services to be performed under this agreement, including one complete copy of each appraisal report and related notes, for three (3) years after delivering the report or until the property is acquired by the Agency or the acquisition is abandoned, whichever is later. 0) Affidavits of C=fiance. The Appraiser win, if requested by the Agency, furnish the Agency affidavits certifying compliance with the provisions of this Article 7. ARTICLE 8. Cbo=. The Agency, by written notice to the Appraiser, may modify the scope or quantity of the services to be furnished under this agreement If such changes cause an increase or decrease in the amount of services to be provided by the Appraiser or in the time required for their performance, equitable adjustment shall be made in the provisions of thk agreement for payments to the Appraiser or for the time for performance of the services or for both, and this agreement shall be modified by agreement of the parties accordingly. ARTICLE 9. Termination of A;_M=Mt for C9,�. If, ugh any cause, the Appraiser shall fail to fulfill in a timely and proper manner his obligatiorm under this agreement, or if the Appraiser shall violate any of the provisions of this agreement, the Agency may upon written notice to the Appraiser terminate Exhibit V.E - 9 the right of the Appraiser to proceed under this agreement or with such part or parts of the agreement as to which there has been default, and may hold the appraiser liable for any damages caused to the Agency by reason of such default and termination. In the event of such termination, any completed reports prepared by the Appraiser under this agreement shall, at the option of the Agency, become its property and. the Appraiser shall be entitled to receive equitable compensation for any work completed to the satisfaction of the Agency. The Appraiser, however, shall not thereby be relieved of liability to the Agency for damages sustained by the Agency by reason of any breach of the agreement by the Appraiser, and the Agency may withhold any payments from the Appraiser for the purpose of set-off until such time as the amount of damages due the Agency from the Appraiser is determined. The Appraiser shall not be held liable for damages under this Article solely for reasons of delay if the delay is due to causes beyond his control and without his fault or negligence, but this shall not prevent the Agency fiom terminating this agreement becarlse of such delay. ARTICLE 10. Interest of Members of Agc=. No member of the Agency shall participate in any decision relative to this agreement affecting, directly, or indirectly, his personal interests. No such member and no other officer, agent, or employee of the Agency having any responsibility or function in connection with this agreement shall have any private interest, direct or indirect, in this agreement or the proceeds of this agreement. ARTICLE 11. Officials Not To Benefit. No Member of or Delegate to the Congress of the United States of America, and no Resident Commissioner, shall be admitted to any share or part of this agreement or to any benefit to arise from the same. ARTICLE 12. Nom. Any action by the Agency under this agreement may be taken by G r a n t �_ King ford , Mayor of Meridian, Idaho ,orsuch other persons) as the Agency may, by written notice to the Appraiser, designate for such purpose. All notices to the Appraiser shall be considered to be property given if mailed to the address specified below, or delivered personally to the Appraiser. All notices or other � givip to the ss Nen si beocgnsidaed to be sufficiently given if mailed., postage d to Y 33 E. Idaho Ave . , Me r i d ipa nm IT. . to �h other representative or address as ta the Agency may designate to the Appraiser in writing. IN WITNESS WHEREOF, the Agency and the Appraiser have executed this agreement on or as of the date first above written. ASS VI Y GROUP INC. by r J. W. Carle, rest en E. First St., Suite 200 (Stream Address) Meridian, Idaho 83642 (City, State, Zip Code) City of Meridian, Idaho (Agcy) By: Mayor of Median Japk Neimar�A, City Clerk it VE -AO Exhibit A - List of Real Property to be Appraised Please refer to attached project map 1. Land Parcel A - 804 E. 1st Street, Meridian, ID 83642. Parcel # R5672000700 Lot 1, Block 5 (more or less) Townsite of Meridian. LID Assessment = 601 frontage @ $31.00/ft = $1,860.00 (estimated). 2. Land Parcel B - Vacant lot immediately north of Land Parcel A. 814 E. 1st Street, Meridian, Idaho 83642. Parcel # 85672000710 and Parcel # R5672000720, Lot 1, Block 5 (more or less) Townsite of Meridian. LID Assessment = 60, frontage @ $31.00/ft = $1,860.00 (estimated). 3. Land Parcel C - 830 E. 1st Street, Meridian, Idaho 83642. Parcel # R5672000815 Lot 20, Block 5 (more or less) Townsite of Meridian. LID Assessment = 120' frontage @ $31.00/ft = $3,720.00 (estimated). 4. Land Parcel D - 121 East Pine Avenue, Meridian, Idaho 83642. Parcel # R5672000795, Lots 15 & 16, Block 5, Meridian Townsite. No known LID assessment. Land Parcel E - 129 E. Pine Avenue, Meridian, Idaho 83642. Parcel # R567200785, Lots 13 & 14, Block 5, Meridian Townsite. No known LID assessment. �. Land Parcel F - 137 East Pine Avenue, Meridian, Idaho 83642. Parcel # R5672000775, Lots 11 & 12, Block 5, Meridian Townsite. No known LID assessment. 0 L) Map Legend Ili r Idaho And Broadway Ave. I Street Improvements Are .Shown In Dot Pattern ` Land Parcels Are Identified By Meridian Townsite Block 5, Parcels A; B; C; D; E; and F. 777 Exhibit VX AGREEMENT FOR APPRAISAL SERVICES (ACQUISITION) THIS AGREEMENT, entered into this day of19=2— L—,b y and between Afthe City ofdl.�s rt , State of hereinafter referred to as the "Agency", and 1- —tZ , hereinafter referred to as the "Appraiser." IkVfOF WITNESSETH THAT. d WHEREAS, the Agency proposes to acquire certain real property and desires that the Appraiser furnish the Agency certain services with respect to such property, including an appraisal of each parcel of the property, and the Appraiser represents that he is fully qualified to perform such services and will furnish such services personally; and WHEREAS, services for provided under this A ent are necessary to achieve the purposes of l7 and the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 khdorm Act). NOW, THEREFORE, the Agency and the Appraiser, for the consideration and under the conditions hereinafter set forth, do agree as follows: ARTICLE 1. Property To Be A=raised. A description of the real property to be appraised, including an identification of any interests in the real property to be specifically excluded from appraisal, are set forth in the attached Exhibit A. A separate appraisal is to be furnished for each "parcel." (The term "parcel" means any tract or contiguous tracts of land in the same ownership, whether any such tract consists of one or more platted lots or a fractional part of a lot. An easement or other separately held interest in two or more parcels shall be considered to be a separate parcel for appraisal purposes and an exception to the title to the parcels so encumbered. An easement in a parcel that is appurtenant to another parcel to be acquired by the Agency shall be considered to be part of such other parcel and an exception to the title of the parcel encumbered.) Each parcel shall be considered to include all right, tide, and interest of the owner in or to any adjacent or abutting streets, alleys, or other public rights of way. ARTICLE 2. P_=se and Basis of Valuations. (a) Eumnse and Significance of App ; arc, The appraisals to be furnished under this agreement are required by the Agency for its guidance in making fair and impartial determinations of fair market value and the just compensation to be offered to each property owner. The Appraiser shall be guided by those objectives when estimating values. Appraisal reports will be reviewed carefully by the Agency. Accordingly, the text of each appraisal report must cover all matters germane to the required valuation findings and must provide a full explanation of the Appraiser's reasoning and his analyses of the evidences of value, so that a reviewer will be able to follow the Appraiser's analyses and understand how he reached his valuation conclusions. (b) &misat Standards. The appraisals under this agreement shall be based on nationally recognized appraisal standards and techniques to the extent that such principals are consistent with the concepts of value and the rules on the admissibility of evidence of value under the eminent domain law of the State. Factors relating to race, color, religion, sex or national origin, or to racial, religious and ethnic identification of neighborhoods are not relevant to the estimation of value and shall not be considered in connection with appraisals of residential real property. (c) Date of Valuation. The Appraiser's valuation shall be as of a date concurrent with the preparation of his report, unless the Agency has specified some other date of valuation. (d) Relocation Assistance. The Appraiser's analyses and opinions of property value shall not reflect any allowance for the relocation payments and other assistance provided under Title II of the Uniform Act. Exhibit VY - 1 (92) the data and analyses by which they were derived, as set forth below. A separate report shall be submitted for each parcel. However, if more than one parcel is to be appraised, all general data may be included in a separate data volume that is referenced in the separate appraisal reports on the individual parcels. The appraisal report on each parcel shall include the following.. (a) A headed "Appraisal Report for (name of the Agency)" that provides the following. (1) Project name and number. (2) Date of the report. (3) Parcel number, address of the property, brief identification of all interests in the property appraised, and the name of the owner(s) including any tenant -owners. (4) Date(s) of the Appraiser's inspection of the property with the owner(s) or the owner's designated representative, including the name of each owner or representative of an owner who accompanied the Appraiser during his inspection and the interest held in the property or the representative capacity of each such person. (5) The Appraiser's estimate of the fair market value of the entire parcel and the fair market value of the same interest in the land, as if vacant. (6) The limiting conditions of the appraisal, which may include assumptions (1) that the title is good and marketable, (ii) that no responsibility is assumed by the Appraiser for legal matters, especially those affecting the title to the property, (iii) that the legal description of the property and the interest in the property to be appraised, furnished to the Appraiser by the Agency, is correct, and (iv) that no survey of the property has been made. Any other appropriate assumption or limiting condition may be added if it has been specifically approved in writing by the Agency. ('n The certifications of the Appraiser (i) that he personally made a thorough inspection of the property, (ii) that, to the best of his knowledge and belief, everything contained in the report is true and no relevant and important fact has been omitted, (iii) that neither his employment nor his compensation is contingent on the valuation reported, and (iv) that he has no past, present, or prospective interest (including that of real estate agent or broker) in the property, the parties involved, or any other interest that would conflict in any way with the services performed or the making of an impartial report. (8) A certification that, in the Appraiser's opinion, the fair market value of the property is (an amount to be stated) as of (the date of valuation). (9) The signature of the Appraiser. (b) The name and address of the owner of the property and the name and the address, if known, of any other party known or believed to hold a separate compensable interest in the property. (c) The street address and an accurate de criplim of each parcel and all interests in the parcel appraised. The property description shall identify all conditions, restrictions, easements, servitude, and reservations affecting the title. The property description shall specifically exclude and describe any separately held interest in the property that is to be acquired separately or as part of another parcel. The description shall also specifically exclude all separately held interests which are not to be acquired and will not be affected adversely by the Agency's project. If there are any separately held interests in a parcel, which are to be acquired with other interests in the same parcel, such as leaseholds, tenant -owned improvements, life estates, easements, and water, gas, oil, or mineral rights, a description of each such separate interest and the name of its owner shall be furnished. (d) Off -record title information concerning interests or instruments that affect title, but are not of record, such as leases, options to renew a lease, contracts of sale, and other interests or rights of parties in possession. Such information shall be reported, and if available facts are sufficient, the Appraiser's report shall be based on such additional title information and so noted in the appraisal report. Otherwise, the Appraiser shall refer the matter to the Agency and defer completion of the appraisal until the question is resolved Exhibit VY - 3 (92) (e) Basic =p,=y data including pertinent information with respect to such matters as (1) the environment and location of the property, (2) the zoning and any restrictive covenants, conditions, or servitude affecting the available use or occupancy of the land, (3) the assessed value of the real property and the current annual real estate tax burden, (4) the use and occupancy of the property at time of appraisal, (5) the public improvements, services, and utilities serving and providing access to the property, (6) the character, topography, dimensions, and area of the land, (7) the freedom of the property from special hazards, (8) the current rental and rental history of the property, if rented, (9) the estimated annual costs of ownership and for operation and maintenance of the property, and (10) a description of the buildings, structures, and other improvements, if any, including relevant information as to type of improvement, designed use, construction materials and finish, equipment, dimensions, floor area, age, condition, space or room arrangement, functional utility, and any other characteristics or attributes of the improvements germane to the value of the real property. The appraisal report shall contain a general sketch plat showing the shape and dimensions of the land, the location of the principal improvements on the land, the location of any easements in the land, and the abutting streets, alleys, or other public rights of way. The report shall also include such photographs, each clearly identified, as may be appropriate. (f) Report bffanv condition or occupancy of the pE=M in violation of law that may affect the value of the property. (g) The Appraiser' opinion as m the highest and best use for the roPets• The appraisal rep ort shall also include the Appraiser's opinions as to any other use(s) for which the property is reasonably suitable or adaptable. If the property is unused vacant land or the highest and best use is not self-evident or is found to differ significantly from the present use, the appraisal report shall contain the analyses by which the Appraiser reached his conclusions as to the highest and best use and as to the relative suitability or adaptability of the property for any other use(s) for which the property could reasonably be considered to be suitable or adaptable. The analysis of a potential use shall include consideration of relevant matters, such as the suitability of the location, the environment and the legal and physical attributes of the property for such use, the estimated cost, if any, of converting the property to such use, and the supply, sale price levels, and relative desirability of other properties that would compete for the same kind of use. The analysis of the property for the future use or uses found to be the highest and best use is part of the process of appraising the property and, therefore, may be included in the valuation analysis furnished in accordance with Paragraph 4 (h) below. (h) The opinion of the Appraiser as to the fair market v I e of he DEW=.The appraisal report shall contain a description of the reasoning process used by the Appraiser in reaching his conclusion as to value and all data and analyses needed to explain and support his valuation. The supporting data and analyses furnished in the appraisal report shall include, the following; (1) An analysis of the property, from the point of view of evaluating the effect of its characteristics and attributes on its value for the available use or uses for which the property is best suited Particular attention shall be given to the characteristics of the property most relevant to its value, such as, in the case of an investment property, the income potential and the expenses of ownership, maintenance, and operation. (2) An identification of the most recent sale of each property appraised and any other sales of such property during the last (5) years preceding the appraisal. Such sale(s) of the property appraised and all recent sales of comparable properties considered by the Appraiser in forming his opinion(s) of fair market value shall be verified insofar as practical. The information furnished with respect to each such sale shall include, among other pertinent facts, the names of the grantor and grantee, the date of the sale, the sale price, any special terms or conditions or circumstances of the sale that affected the transaction, and a description of the property and its condition at time of sale in sufficient detail for use in making the appraisal. (3) The analyses that constitute the principal basis for the Appraiser's opinion of the fair market value. The appraisal report shall contain the Appraiser's evaluation with respect to previous sales of the Exhibit V.F - 4 (92) Property appraised and any recent offer of the owner to sell the property. The appraisal report shall also contain the Appraiser's analysis of each comparable property and its sale in relation to the PrnPerty appraised. The Appraiser's analysis shall reflect appropriate allowances for the difference in the time of the sale of the comparable properties and the date of appraisal and the differences in the utility, desirability, and productivity of the properties that are pertinent to their relative value. The appraisal report shall contain a valuation data map showing the location of the property appraised and the comparable Properties referred to in the appraisal report. (4) All other information, analyses, and estimates considered by the appraiser to be relevant to the estimation of the fair market value of the property. (5) If the property appraised is part of a larger parcel in the same ownership or is less than the entire interest of the owner in the property, the appraisal report shall contain the Appraiser's opinion of just compensation for a taking of such property or interest, using the before -and -after method of valuation as interpreted under State law unless it is obvious that there would be no damages or benefits to the remaining property or interest of the owner. However, if the part or interest to be taken is such a small part of the whole property that the damages for the taking can be more accurately estimated directly, that method may be used if permitted under State law, without estimating the fair market value of the entire property of the owner. The foregoing opinions of the Appraiser shall be supported in his report by the data and analyses by which he reached his conclusions. For information purposes, the appraisal report shall also contain the Appraiser's estimates of the fair market value of the to -be -acquired part or interest as part of the whole property and the net damages or benefits to the remaining property of the owner. If in the opinion of the Appraiser, acquisition of the part of, or interest in, the property proposed for acquisition would leave the owner with an uneconomic remnant, the Appraiser shall furnish a separate estimate of the fair market value of a "parcel" comprising both the parcel proposed for acquisition and the uneconomic remnant. (A remainder parcel or interest shall be considered to be an uneconomic remnant if by itself it has little or no utility or value to the owner.) (6) Such maps, plans, photographs, or other exhibits, as necessary, to explain or illustrate the analyses of the Appraiser. (7) The Appraiser's evaluation of the indications of value deduced from his separate analyses of the various evidences of value and an explanation of how he reached his final conclusion as to the fair market value of the property. (i) The opinion of he Appraiser as to the fair m rket value of the land as ifvacant. The valuation shall be for the same interest in the land as is to be acquired in the real property. The report shall contain information with respect to the available use or uses for which the land would be suitable if vacant, the opinion of the Appraiser as to its highest and best use, and the Appraiser's analysis of the evidences of value and of the use potential by which he reached his conclusions as to the highest and best use of the land and the land value. G) A 9W=y anawis if the property is a commercial, industrial, institutional, governmental, or farm property that involves substantial quantities and kinds of fixtures such as machinery and equipment. Any building, structure, fixture, or other improvement, which would be real property if owned by the owner of the land, shall be considered to be real property (even if the improvement is the property of a tenant who has the right to remove it or the obligation to remove it at the expiration of his term). The property analysis must be approved by the Agency before the appraisal is completed and, as approved by the Agency, shall be included as an exhibit in the Appraiser's report. The property analysis shall list, identify, and classify as to ownership and type of report. The property analysis shall list, identify, and classify as to ownership and type of improvement, all items of physical property considered to be part of the real property. The property analysis shall also identify tangible personal property located on the premises to Exhibit VX - 5 (92) the extent reasonably necessary to prevent misunderstandings as to what is regarded as being real or Personal property. Buildings, structures, fixtures and other improvements, including their accessories and spare parts, shall be identified and classified as to ownership and type of property as follows: (1) QMuMWR. (i) Owner of the land. Each tenant in occupancy. Each non -occupant owner of any fixtures or other improvements, or personal property on the premises. (2) Z= of txonerty. (i) Building, structure, or fixed improvement. (ii) Building equipment, removable. (iii) Fixtures, classified as to whether economically removable for reuse, removable for salvage only, or irremovable. (iv) Personal property, identified as to types and approximate amounts, or otherwise, as needed to prevent misunderstandings as to the classification of any item. If any building, structure, fixture or other improvement is not to be acquired, will not be adversely affected by the Agency's project, and will not be required by the Agency to be removed, such as a pipeline in an easement not to be acquired, such improvement shall be identified as excluded from the appraisal. (k) If machinery and- r other fix m used in a trade or bless, farm operation, or institutional or governmental function constitute part of the real property, the appraisal report shall contain a separate schedule which provides separate estimates for each such item, as prescribed below. If there is more than one owner of such items, a separate schedule shall be furnished for each owner. The information and conclusions to be furnished on each item are as follows: (1) Description of the item, including, as appropriate, the manufacturer, model and serial number, size or capacity, age and condition, and degree of obsolescence. Accessories and spare parts, special foundations, and power wiring and process piping generally shall be listed separately, following the listing of the item(s) to which they apply. (2) Estimate of the replacement cost installed of the item as listed and identified (excluding any elements listed separately). Separately identify the basis of estimated replacement cost (new or used). (3) The contribution (enhancement) value of the item to the fair market value of the real property as as whole. (4) Estimated fair market value of the item for removal from the property at a purchaser's expense. Such value shall be considered to be the probable selling price if the item were offered for sale for removal firom the property at the purchaser's expense, allowing a reasonable time to find a purchaser buying with knowledge of the uses and purposes for which it is adaptable and capable of being used, including salvage for serviceable components and scrap when it appears that will provide the highest value. The schedule(s) of estimates shall be consistent, with the property analysis approved by the Agency, as provided in Paragraph 4 0). The Appraiser is permitted to use the services of such technical specialists as may be needed to enable the Appraiser to provide valid estimates and sound valuations. The schedule(s) shall be supported by an explanation of the procedures followed in gathering the necessary market information and technical data. The principal purpose of the Appraiser's accompanying narrative, however, must be to explain his analyses and his evaluations of the dollar amount of the overall contribution of the machinery, equipment, and fixtures to the fair Exhibit VX - 6 (92) market value of the real property as a whole. The report shall contain any layout plans, sketches, or photographs that are reasonably necessary for locating or i analyses. dentifying the facilities or illustrating the Appraiser's (1) If there Arne, ara ely held 'nteregg in the real property to be acquired, such as easements, leaseholds, air rights, life estates, and oil, gas, or mineral rights, and the division of ownership is not of such character as to destroy the practical unity of the property, the Appraiser shall apportion his estimate of the fair market value of the property (all interests in the property to be acquired) to each separately held interest. (However, tenant -owned improvements shall be valued in accordance with paragraph 4 (m) below.) The report shall contain the data, analyses, and reasoning by which the Appraiser made the apportionment. If the "unit rule" is regarded as not applicable because the division of ownership is such as to diminish the fair market value of the property as a whole, the separate interests involved shall be appraised separately, (m) Tenant -owned im rov�mA�►� A . If any building, structure, fixture, or other improvement to the property is identified as being the property of a tenant who has the right or obligation to remove it at the expiration of his term, the Appraiser's estimate of the fair market value of the improvement shall be the greatest of (1) the amount which the improvement contributes to the fair market value of the property (2) the in-place value of the improvement as part of the real property (the depreciated replacement cost of the improvement installed), or (3) the fair market value of the improvement for removal from the property at the purchaser's expense. The appraisal report shall state the basis for the valuation of the improvement and furnish the data and analyses on which the valuation was made. (n) If the M=rty i a m �l t-fam' y or mixed »cp (residential and nonresidential) property and an owner of a compensable interest in the property also occupies a dwelling in the property, the Appraiser shall furnish an apportionment of his estimate of the fair market value of the whole property to such dwelling and to the remainder of the property. For the purpose of this paragraph, an occupant of a dwelling shall be considered to own a compensable interest in the property if he holds fee title, a life estate, a 99 -year lease, or a lease with not less than 50 years to run from the date of valuation, or holds an interest in a cooperative housing project which includes the right to occupy the dwelling, or is the contract purchaser of any of the foregoing estates or interests, or has a leasehold interest with option to purchase. The Appraiser's report shall explain how he made the apportionment. ARTICLE 5. Services To Be Provided by Agency. The Agency agrees to furnish the Appraiser the following: (a) A man or Plat, based on official records, of the property described in Article 1, showing the boundaries and dimensions of the parcels to be appraised. Each parcel shall be designated by a number, and the parcel numbers shown on the Appraiser's reports shall correspond to the parcel numbers shown on the Appraiser's reports shall correspond to the parcel numbers shown on the map or plat. However, additional parcel numbers may be assigned by the Appraiser for easements appraised separately or for additional parcels revealed while making the appraisals. The Appraiser shall promptly advise the Agency of any such additions. (b) An ownership daLa report for each parcel. That report will show all estates and interests in the parcel as shown of record and consequently shall not be assumed to accurately define the interests to be appraised The ownership data report on each parcel as shown on the parcel map will include: (1) The name (and address if available) of the owner appearing on record. (2) The legal description of the parcel as shown by the conveyances(s) by which the record owner acquired title. (3) Identification of the conveyances(s) by which the present owner acquired title including: the date of the conveyances(s); the date, book and page numbers, and place of recordation; the name (and the address, if available) of the grantor of such conveyance; the stated consideration; the amount of any mortgages or Exhibit V -F - 7 (92) �6w encumbrances placed of record or to which title was subject at time of conveyance (so far as determinable from an examination of the conveyance); and the amount of any State or local transfer taxes that were based on the amount of the consideration. (4) Outstanding estates and other rights or interests of record including easements, use restrictions. mineral rights, leases, and any known, but unrecorded, interests of other parties. Sufficient information shall be furnished to disclose the probable effect of such outstanding interests on the title of the record owner, (S) Outstanding special assessments, of any, for public improvements such as streets, sidewalks, public utilities, and similar public facilities. (6) The amount of real estate taxes for the current year and the assessed valuation stated separately for land and for improvements. (c) Legal advice upon request of the Appraiser, on legal matters affecting the appraisal of any property to be appraised. ARTICLE 6. Payment In consideration of the services provided by the Appraiser under this agreement, the Agency agrees to make payments to the Appraiser upon the submission to the Agency of properly certified invoices, as follows: (a) For appraisal reports accepted by the Agency, and for all other services famished in accordance with Article 3, except services furnished in connection with judicial proceedings under Paragraph 3(b), the updating of appraisals unWrpnh m3(c), and the valuation of reservations of rights in owners under Paragraph 3(d), the lump suofdollars, which shall constitute full payment to the Appraiser for all such services and for all supplies, materials, and equipment used or furnished by the Appraiser and all telxpenses ' urred b �,FF y the Appraiser in connection with the performance of such services. � �C E, Q � �, �jzp , •t� (b) For services furnished by the Appraiser in connection with judicial proceedings s provided i Paragraph 3(b) l ` q ' \` (except services as an expert witness in such a proceeding), the updating of appraisals as provid graph 3(c), and the valuation of reservations of rights of owners as provided in Paragraph 3(d), dollars Per hour or,fraction of an hour actually engaged in performing the services, including travel um , expenses of the Appraiser, including travel expense and subsistence, shall be bome by the Appraiser. (c) For services as an expert witness for the Agency in judicial proceedings as provided in Paragraph 3(b), the Appraiser anAgency hereby agree that the fair and reasonable compensation for the Appraiser s services shall be dollars for each day s attendance in court. ARTICLE 7. Agreements of AWrais .r As an inducement to the execution of this agreement by the Agency and in consideration of the agreements to be performed by the Agency, the Appraiser agrees that: (a) OnWifica ion . The Appraiser is qualified to perform the services to be furnished under this agreement and is permitted by law to perform such services, and all personnel engaged in the work shall be qualified and so permitted to do the work they perform. Attached as Exhibit B, is a statement by the Appraiser, certified by him to be true and correct, setting forth his technical qualifications, general appraisal experience, specific experience in appraising properties of the type involved in this agreement, the courts in which he has testified as an expert witness, and other information pertinent to establishing his technical qualifications. (b) Solicitation of Agmen* The Appraiser has not employed any person to solicit this agreement and has not made, and will not make, any payment or any agreement for the payment of any commission, percentage, brokerage, contingent fee, or other compensation in connection with the procurement of this agreement. Exhibit V.F - 8 (92) (c)Interest of Ano icer nd Appraiser s Emoloy=q. The Appraiser does not have any interest (including that Of real estate agent or broker), direct or indirect, present or prospective, in any Party described in Article 1 or its sale, or any other interest, whether or not in connection with the property, which would conflict in any manner or degree with the performance of the services and the submission of impartial reports, and has not employed and will not employ, in connection with the services to be furnished under this agreement any person having any such interest. Until the property is acquired by the Agency or excluded from its project by resolution of its governing body, the Appraiser and any employees of the Appraiser, so long as they are employed by the Appraiser, will not acquire any such interests and will not, for their own account or for other than the Agency, negotiate for any of the property, perform services in connection with the property, or testify voluntarily as a witness in a condemnation or other proceeding with respect to the property. (d) Services Tn Re r�nr:,rpn.W. All seryices, inching reports, opinions, and information, to be furnished under this agreement are confidential and shall not be divulged, in whole or in part, to any person, other than to duly authorized representatives of the agency, without prior written approval of the Agency, except by testimony under oath in a judicial proceeding or as otherwise required by law. The Appraiser shall take all necessary steps to ensure that no member of his staff or organization divulges any such information except as may be required by law. (e) Facilities and Personnel- The Appraiser hes and will continue to have proper facilities and personnel to perform the services and work agreed to be performed. If the appraiser proposes to employ any person or Persons to make any appraisals of machinery and equipment or other specialized elements or attributes of a property appraised under this agreement, the employment of such person or persons for such purpose shall not place the Agency under any obligation of such employee, nor relieve the Appraiser of full responsibility for the faithful performance of the services to be furnished under this agreement. (f) Eaual Employment i v. During the performance of this agreement: (1) The Appraiser will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Appraiser will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Appraiser Fees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Agency setting forth the provisions of this nondiscrimination clause. (2) The Appraiser will, in all solicitations or advertisements for employees placed by or on behalf of the Appraiser, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. (g) AssigMent. The Appraiser s rights, obligations, and duties under this agreement shall not be assigned in whole Or in part, but this shall not prohibit the assignment of the proceeds due under this agreement to a bank or financial institution. This agreement may be assigned by the Agency to any corporation, agency, or instrumentality having authority to accept the assignment. (h) Subcontracting. None of the work or services covered by this agreement shall be subcontracted without the prior approval of the Agency. (1) Records. The Appraiser shall maintain records of all details with respect to the services to be performed under this agreement, including one complete copy of each appraisal report and related notes, for three (g) years after delivering the report or until the property is acquired by the Agency or the acquisition is abandoned, whichever is later. Exhibit V.F - 9 (92) 0) Affidavits of omnly=. The Appraiser will, if requested by the Agency furnish the Agency affidavits certifying compliance with the provisions of this Article 7. ARTICLE 8. C. Ile Agency, by written notice to the Appraiser, may modify the scope or quantity of the services to be furnished under this agreement. If such changes cause an increase or decrease in the amount of services to be provided by the Appraiser or in the time required for their performance, equitable adjustment shall be made in the provisions of this agreement for payment to the Appraiser or for the time for performance of the services or for both, and this agreement shall be modified by agreement of the parties accordingly. ARTICLE 9. Termination of Agreement for Cause If, through any cause, the Appraiser shall fail to fulfill in a timely and proper manner his obligations under this agreement, or if the Appraiser shall violate any of the provisions of this agreement, the Agency may upon written notice to the Appraiser terminate the right of the Appraiser to proceed under this agreement or with such part or parts of the agreement as to which there has been default, and may hold the appraiser liable for any damages caused to the Agency by reason of such default and termination. In the event of such termination, any completed reports prepared by the Appraiser under this agreement shall, at the option of the Agency, become its property and the Appraiser shall be entitled to receive equitable compensation for any work completed to the satisfaction of the Agency. The Appraiser, however, shall not thereby ne relieved of liability to the Agency for damages sustained by the Agency by reason of any breach of the agreement by the Appraiser, and the Agency may withhold any payments from the Appraiser for the purpose of set-off until such time as the amount of damage the Agency from the Appraiser is determined. The Appraiser shall not be held liable for damages under this Article solely for reasons of delay if the delay is due to causes beyond his control and without his fault or negligence, but this shall not prevent the Agency from terminating this agreement because of such delay. ARTICLE 40. I_n_terest of Members of Aggncy. No member of the Agency shall participate in any decision relative to the agreement affecting, directly, or indirectly, his personal interests. No such member and no other officer, agent, or employee of the Agency having any responsibility or function in connection with this agreement shall have any private interest, direct or indirect, in this agreement or the proceeds of this agreement. ARTICLE 11. Officials not to Benefit No Member of or Delegate to the Congress of the United States of America, and no resident Commissioner, shall be admitted to any share or part of this agreement or to arise from the same. ARTICLE 12. Notices. Any action by the Agency under this agreement may be taken by , or such other person(s) as the Agency may, by written notice to the Appraiser, designate for such purpose, all notices to the Appraiser shall be considered to be properly given if mailed to the address specified below, or delivered personally to the Appraiser. All notices or other papers given to the Agency shall be considered to be sufficiently given if mailed, postage prep to at designate to the appraiser in writing. or to such other representative or address as the Agency may IN WITNESS WHEREOF, the Agency and A Pxecute ment as of the date fust above written. arc "==�:ftp) street Address) rte _ IPA 14'C) 22.7t-) cy, state, Zip) C064 OF tdttaun -(Agency) By: ' (Signature, Title) �� a� YV1Q.r�cluiti , 1�,0 Exhibit V.F. - 10 (92) se MOUNTAIN STATES APPRAISAL AND CONSULTING, INC. Jon C. Corlett, MAI G. Joseph Corlett, MAI, SRA Maurice J. Therrien, MAI Darrel Matthews, MAI August 25, 1992 Jody L. Graham, SRA Alan K. Marchbanks Mr. Jack Niemann, City Clerk Tim Burroughs City of Meridian %Mr. Wayne Forrey 33 E. Idaho Ave. Meridian, ID 83642 Re: Confirmation of Appraisal Order Mr. Forrey: This letter is to confirm our verbal agreement to appraise three properties in downtown Meridian. Parcel A is located at 804 East 1st Street in Meridian, and consists of a smaller, rectangular site, improved with an older service station building. Our fee for appraising this property will be U,700. The appraisal report will be a fully documented narrative and if sufficient market data exists, the three standard approaches to value will be included in detail. We anticipate completion of the assignment by October 15, 1992. Parcel B is an "L" -shaped vacant site (except for paving), with frontage and access from both East 1st and East Idaho Street. Parcel B is adjacent and effectively wraps around Parcel A. Our fee for appraising this property would be 120 . The report format will also be a fully documented narrative. Because the property is vacant, the primary valuation method would be a Market Sales Comparison Approach. The Cost and Income Approaches would not be included in the analysis. Again, delivery of this appraisal can be expected by October 15, 1992. D or. Parcel it is an older single-family residence located at 121 East Pine Street in Meridian. The appraisal of this property will be completed on a Fannie Mae form, considered to be a narrative document in the appraisal of single-family residences. Delivery of this third appraisal will also be by October 15th. The fee for appraising this property will be $600. Every attempt will be made to meet the time constraints quoted, i.e., delivery by October 15th, if not earlier. The City of Meridian's assistance may be necessary to gain access to the properties, as well as provide pertinent documentation concerning legal descriptions and title reports. This letter summarizes my understanding of the appraisal assignments. I recognize the City of Meridian has a standard agreement for appraisal services (attached). I have signed the document as necessary, although I would note I could not readily adapt this contract for the multi -property appraisal. We look forward to working with the City of Meridian on this assignment. Respectfully submitted, • To�Q .�et. � t{Spo. o o � sh Moe Therrien, MAI 1459 Tyrell Lane, Suite B ■ Boise, Idaho 83706 ■ Phone (208) 336-1097 ■ Fax (208) 345-1 175 MERIDIAN CITY COUNCIL FEB. 16, 1993 PAGE 11 ITEM #5: FINAL PLAT ON EASTBROOK VILLAGE SUBDIVISION: The Motion was made by Corrie and seconded by Giesler to approve the final plat on Eastbrook Village Subdivision: Motion Carried: All Yea: ITEM #6: BID ON DOWNTOWN PROJECT PHASE'II: Wayne Forrey: Last Friday, the 12th of February there was a bid opening at 2:00 P.M. here at City Hall to look at the construction bids on Phase II downtown. Presented summary to Council of Bids. I would recommend that we award- the bid to Conco Construction subject to them meeting all the State and Federal Requirements and giving the Contractor the opportunity to proceed to construction or formerly withdraw. In that's the case then we would ask for a forfeiture of the 10% bid bond, put that back into the budget then proceed to the next lowest bidder which would be Barton Construction. Crookston: How are we going to come up with the difference between the $136 — the forfeiture of the bond is $11,144.00 that doesn't — — Forrey: We have two other options to address that. This is the least amount of LID, we have a chance of increasing that. The second option is we've got the. land acquisition budget, we've got a small budget for construction of a parking lot and we've the demolition budget, so we've got three other budgets we can shift funds out of,and into the construction fund. Kingsford: It would be my recommendation that we go ahead and award the bid to Conco Construction and proceed in those recommendations one, two and three in those steps. The Motion was made by Corrie and seconded by Tolsma to award the bid to Conco Construction subject to meeting all the requirements, if Conco Construction fails to sign the required contract documents, secure forfeiture of the 10% bid bond and transfer that to the project and proceed to the next low bidder which is Barton Construction. Motion Carried: All Yea: FROM CITY LEADERS I N 8 T I T U P. 001 Ve eLI THE CITY LEADERS INSTITUTE 3W5 THAYA KAM AOI IDAHO 83709 T dcphom = p w) 362-4332 tax = (2(*) 3624332 MEMORANDUM TO: Mayor Kingsford, Jack Niemann, G Smith, P -E. FROM: Wayne S. Forrey, AIC �• . DATE: 18 February 1993 REGARDINCr. Award of Phase Two Bid and Construction Budget Here is a summary of available construction funding: $107,770.00 - CDBG street construction funds. $10,000.(10 - CDBC street light construction funds. $35,650.00 - LID #93-1 (based on S31/foot (a) 1,150 total footage) $153,420.00 - Total anticipated funds with $31/foot LID $141,920.00 - Total anticipated funds with $21/foot LID Oyn0N ON - Document math error in Conco bid. Award bid to Conco and authorize Change Order No. 1 to increase brick paver budget. Total revised contract amount would be $143,948. Department of Commerce wants letters from the other bidders acknowledging "no objection' to Conco Bid / Meridian situation. OPTION TWO - Determine Conco bid non-responsive. Withdraw Conco Bid without Bid Bond penalty because of Idaho Code 54-19048 provision- oceed to award bid to Barton Consmr ot, amount would be $148,90650 (NOTE: Dollar diffeTen F0, between option 1 & 2 = $4,958.50) v.S. Department of Labe BUREAU OF APPRENTICESHIP & TRAINING x 3050 N. Lakeharbor Lane, Suite 128 ''411� BOISE, IDAHO (208) 334-1013 APPRENTICE CERTIFICATION TO: BARTON CONSTRUCTION P. O. BOX 44356 BOISE, ID 83711-0356 ****CORRECTED COPY**** TO SATISFY THE REQUIREMENTS OF THE DAVIS-BACON ACT IN SUPPLYING PROOF OF REGISTRATION, THE FOLLOWING ARE APPRENTICES REGISTERED WITH THE U.S. DEPARTMENT OF LABOR, BUREAU OF APPRENTICESHIP AND TRAINING, UNDER THE SPONSORSHIP OF: EMPLOYER/SPONSOR POWER ELECTRIC, INC. PROGRAM NO.251 1990 NOVA LANE (Street) StreIDAHO MERIDIAN, IDAHO 83642 (City) (State) (Zip) APPRENTICE. DATE PERIOD OF PAY 23A REGISTERED TRADE APPRENTICESHIP RATE JOHN HAYES 1-08-92 ELECTRICIAN 2ND 45% ROBERT RODRIGUEZ 6-29-90 ELECTRICIAN 4TH 55% DAN SMITH 5-15-90 ELECTRICIAN 6TH 70% VERNON ULLREY 2-24-93 ELECTRICIAN 1ST 40% �Ep&RTIWEisr �!F 0* SUnMu o/ AG rsrfi . ce•h�'LC ani r rynmg P CERTIFIED BY: =14" 3-22-93 BAT REPRESENTATIVE DATE VOID 90 DAYS F2O'1 ISSUE DATE CERTIFICAI � OF INSURANCE ISSUE DATE (MM/DD/YY) 2/22/93 .- PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE KENNEVICK INSURANCE AGENCY POLICIES BELOW. _ 1 MESA DRIVE COMPANIES AFFORDING COVERAGE BOISE, IDAHO 83705 COMPANY LETTER A USF&G COMPANY B LETTER INSURED BARTON CONTRUCTION CO., INC. COMPANY P. 0. BOX 44356 LETTER C BOISE, IDAHO 83711 COMPANY LETTER D COMPANY E LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COPOLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS i GENERAL LIABILITY GENERAL AGGREGATE $ 11000,000 COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $ 1,000,000 A CLAIMS MADE X OCCUR. 1MP 13408316900 1/1/93 1/1/94 PERSONAL & ADV. INJURY $ 11000/000 ,000,000 OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 50,000 j MED. EXPENSE (Any one person) $ 000 AUTOMOBILE LIABILITY COMBINED SINGLE $ LIMIT { ANY AUTO I ALL OWNED AUTOS BODILY INJURY $ i (Per person) I SCHEDULED AUTOS HIRED AUTOS BODILY INJURY $ (Per accident) i NON -OWNED AUTOS i GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS EACH OCCURRENCE $ AGGREGATE $ STATUTORY LIMITS EACH ACCIDENT $ DISEASE—POLICY LIMIT $ DISEASE—EACH EMPLOYEE $ PROTECT IMPROVMENTS TO IDAHO AVENUE, BROADWAY AVENUE & EAST 2ND STREET, MERIDIAN, IDAHO CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF MERIDIAN EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 33 EAST IDAHO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE MERIDIAN, IDAHO 83642 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY,IT AGENTS OR REPRESENTATIVES. AUTHORIZED E RESENTATIV ACORD 25-S (7/90) ©ACORD CORPORATION 1990 i r ISSUED TC. CITY OF t'ERIJIAN 33 E IDAHO MERIDIAN,, IC E3642 STAT_ :NSURANC= FUND 1 11 1 5 '4. STArF QTATEH^USE MAIL CIyE. IDAHO :3720 CERTIFICATE OF INSURANCE PROJECT: iCANC EFOADt,%Y s r 2ND TH' STAT_ INSURANCE FUND H7 -RE --,Y CERTIFIES THAT THE : lSU.RANCE FCLICY HEREuMDER .ESCRIdEC IS IN FULL FORCE ANC EFF:: CT 0"4 ThE D.ATc CF ThIS CERTIFICATE ANDTm T IT r;�P'klti5 iN FvLL FORCE AND EFFECT. UNTIL CANCELLED. iwF+i�c(S) C," INSURED: ZARTCS CCNSTRUCTIO.`a INC i"IHiLIN.s ADDRESS CF ECA 44251 ��CISE. ID 5�711-C-356 POLICY IN rOµCE FRC''; j'sNU,ARY 13. 1S92 12-:u1 A.M., 3T4NvDARD TIr'E AT THE ADDPESS CF THE IPNSLRED SH -74%, AEOVE Ok THE JC.3 SITE IR IDAHO. TYPE CF i° SUkANCc- POLICY NU'i"ER CCVE4AG kC?tKEFS CCI~PENSaTI0,N 5365 SUrJ=CT TO THE TERMS OF THE CCCUPATIONAL 'LEASE CRKERS C*0MFENSATION LAWS AN) CCCUPATIONAL CISEASE LAWS OF THE STATE 0= IDAHC EMPLOYER'S LIAEILITY Li"1ITS: c0DILY INJURY 3Y ACCIDENT - EACH. �CCID=_JT ECDILY I�,iJ:;PY :Y DIS ASS - 75j!J/CCU' POLICY LIN+IT 60DILY INJURY `rY CIScASE - G1 JC1i0i3O EACH EMPLOY_= THE IN,SURANC: 1-,-:.VErc42E AFPLI'=S TO '_^',PL:OYEES GF THE Ac CVE-M^'NTI'ONv_?) CON;PANY NCRK LNQ' ANYWHER I"v THE STkTE OF ID:.A 13 AND: 'ALSO TO ANY ;MPLCYE=S LIVitiG Z?d IDAh0 UT hCkKINiS Tc PORAR:LY T_td A NZTGH30Rj� G STATE. it ADOITIQN TO THE RE':LI'R CCVc1AOE� T FCLL^�vINo -�ECTFD COV.?i�CE ALSO APPLICS: THI`' C�R.TIFICATE IS VALID FOR ONE YEAR FROM, DAT= CF CERTIFICATE. Iii THE EV 1%T OF CAR CELL AT ICJ OF S;.'D PCL1CY, THE STA TE INSLRANCE FUND tr LL ENDEr1Vv"r TC hCTIcY THE PAFTY TO 'AmCN TF:S CERTIFICATE I 'SSL :D ?Y PkOVICiP.G TE?V DAYS ADVANCE NOTIC:i LUT Tn= STATE INSURANCE FUtiD SHALL NOT 3E LitiE`L= :N r', iY e0AY FOR FAILU?E TO CIV: SLCH NOTICE. DAT- AT „CISE,, :h AHO ON /2.--133 4GrhCY NC: 32123 vcJrPCsty:''�+;i.:?i U'�CER':d?iTlti;� !�MVhvER SIF )Ce!)4 U3Iv- ,A K.JC r_'�36CcJ1 ca CITY OF MERIDIAN 33 E IDAHG MERIDIAN. ID 83642 STATE INSURANCE FUND 1215 W. STATE STATEHOUSE MAIL BOISE IDAHO 83720 RECEIVED SEP 2 0 1993 CITY k.114, iAisKii) ,z-�N 9/09/93 PROJECT: IDAHO BROADWAY & E 2ND RE: CERTIFICATE OF INSURANCE FOR BARTON CONSTRUCTION INC CERTIFICATE HOLDER: YOU ARE HEREBY NOTIFIED OF THE CANCELATION OF WORKERS COMPENSATION INSURANCE POLICY NO. 536588 ISSUED BY THE STATE INSURANCE FUND OF THE STATE OF IDAHO; SAID CANCELATION TO BE EFFECTIVE 12:011 A.M. 9/24/93 AFTER WHICH TIME THE SAID PCLICY BECOMES NULL AND VOID WiIThOUT FURTHER W ICE. A COPY OF THE CANCELATION NCTICE HAS BEEN FILED WITH THE INDUSTRIAL COMMISSION THIS DATE. REASON FOR CANCELATION: FAILURE TO PAY PREMIUM. IF YOU HAVE ANY QUESTIONS REGARDING THIS CANCELATIONP PLEASE CALL THE STATE INSURANCE FUND UNDERWRITING/AUDITING BUREAU IN BOISE. IF THE POLICY IS REINSTATEOP A COPY OF THAT REINSTATEMENT TWILL BE MAILED TO YOL AND THE SAID CERTIFICATE WILL AGAIN BE ACTIVE. SINCERELY y A' 6?.404;� !MERLE D. PARSLEY MANAGER (208) 334-2370 SIF 00079 GWEN H. P2038C2C1 OsAENTDFi AQP rk soG9 IIIIIIII ��• DEIJ Mr. Wayne Forrey City of Meridian 52 East Franklin Road Meridian, Idaho 83642 Dear Mr. Forrey: U.S. Department of Ho, _ lg and Urban Development Seattle Office, Region X Seattle Federal Office Building 909 First Avenue Suite 200 Seattle, Washington 98104-1000 April 2, 1993 SUBJECT: Downtown Meri-dian-Phase II Construction This office has no objections at this time to the employment of the contractor submitted to us for clearance as listed below: Barton Construction, Inc. Richard Jordan, Owner The above contractor is not on the current Consolidated List of Debarred, Suspended and Ineligible Contractors and Grantees, nor has he been placed in HUD's Temporary Denial of Participation file. Please ensure that a copy of the applicable wage determination and Federal labor standard provisions are a part of the contract. S' cerely, C4 aw�, A. A. Fairweather Wage Requirements Assistant Office of Labor Relations Steps to Comply with Section 3 (To be filed by all contractors, subcontractors, and consultants) BARTON CONSTRUCTION INC (Name of agency or firm) D,wntown Meridian -Phase 2 Improvements ICDBG project 91 -III -31 (ID E 2nd & Broadway ST) (Name & Project No.) This plan is required of all subgrantees, contractors, subcontractors, and consultants awarded contracts involving Idaho Community Development Block Grant funds. This Plan must be submitted within 10 days of a contract award, to: Division of Community Development Idaho Department of Commerce 2nd Floor, Joe R. Williams Bldg. 700 West State Street Boise, Idaho 83720 By developing and implementing this plan, subgrantees, contractors, subcontractors and consultants will comply with Section 3 of the HUD Act of 1968 which requires a good faith effort to: 1. Use low income project area residents as employees; 2. Use low income project area residents as trainees; and 3. Use project area small business concerns to obtain services and supplies. Definition of Section 3 Project Area The Section 3 project area boundary for activities under this plan is (check one): County (X) City of Meridian Within this project area, first consideration shall be given to persons or small businesses located'near the block grant activity. Part I: Steps Planned to use Lower Income Area Residents as Employees and Trainees: A. The total number of employees I intend to use on this project is 6 . The number of these employees that would be considered lower income project area residents is B. The total number of trainees I intend to use on this project is 0 . The number of these trainees that would be considered lower income project area residents is Appendix A.4 - 1 no C. Activities planned to meet hiring objectives include (check those applicable): ( ) Recruit through local advertising media (include phrase "equal opportunity employer" in ad): ( ) Recruit through signs, placed at project site; ( ) Recruit by contacting community service organizations serving the project site; ( ) Maintain a list of lower income area residents who have applied for training positions and employ eligible applicants from this list; (Y)Other. Employees are full time from regular crew. Part II: Affirmative Action Plan for Using Small Businesses Located in the Project Area or Owned by Project Area Residents A. To the greatest extent possible, I will obtain services and/or supplies from small business concerns located within the Section 3 project area or small businesses owned in substantial part by residents of the project area. B . Of the 6 contracts to be awarded in connection with these project activities, T— will be awarded to Section 3 project area small businesses (e.g., suppliers, subcontractors, etc.) C. Of the total $ 15 0, 0 0 0.0 0 estimated dollar value of these contracts, $--5 1 , 0 0 —0- o o will be awarded to Section 3 project area small businesses. �`� 'v�'�'3-►� �r March 4, 1993 Signature Richar L Jordan Date Barton Construction Inc Agency or Firm ' Appendix A.4 - 2 Exhibit IV.A.3 Certificate From Contractor Appointing Officer or Employee to Supervise Payment of Employees (HUD - 5282) ProjectNameCity of Meridian/Street Rehab Date March 4, 1993 Location E Idaho, E 2nd & E Broadway St ICDBG No. ICDBG-9I-III-31 (I) (VW hereby certify that (I am) ()#0 A*J (the prime contractor) (a/§40o4itfdg'ttWrJ for General Construction in connection with construction of the above mentioned (Specify "General Construction,", "Plumbing,", etc.) ICDBGI Project, and (1) (yvp) have appointed R ; r r a rrj T. jn rcia n , whose signature appears below, to supervise the payment of (my) (gfutyemployees beginning March 4. , 19 93 ; That he/s(ii is in a position to have knowledge of the facts set forth in the payroll documents and in the Statement of Compliance required by the so-called Kick -Back Statute which he is to execute with (my) (our) full authority and approval until such time as M Weh submit to the city a new certificate appointing some other person for the purposes hereinabove stated (Identifying Signatur of Appointee) Attest (if required): (Signature) (Title) Barton Construction Inc (Name of Firm or Corporation) By: 4 Richd L Jo rd (%ig-e) Sec/Treasurer (Title) NOTE: This certificate must be executed by an authorized officer of a corporation or by a member of a partnership, and shall be executed prior to and be submitted with the first payroll. Should the appointee be changed, a new certificate must accompany the first payroll for which the new appointee executes a statement of compliance required by the Kick -Back Statute. IIdaho Community Development Block Grant Program Exhibit IV.A.3 (92) Appendix A.6 AWN CONTRACTOR'S CERTIFICATION CONCERNING LABOR STANDARDS AND PREVAILING WAGE REQUIREMENTS •.� Inppropnarc R. rvpirnt/: City of Meridian c/o DATE Mar 4, 1993 -r+vJECT NUMBER (/funy) CITY OF MERIDIAN/ I. The undersigned, having executed a contract with CitV of Meridian ll AY ST REHAB for the construction of the above -identified project, acknowledges that: (a) The Labor Standards provisions are included in the aforesaid contract; (b) Correction of any infractions of the aforesaid conditions, including infractions by any of his subcontractors and any lower tier subcontractors, is his responsibility; 2. He certifies that: (a) Neither he nor any firm, partnership or association in which he has substantial interest is designated as an ineligible contractor by the Comptroller General of the United States pursuant to Section 5.6(b) of the Regulations of the Secretary of Labor, Part 5 (29 CFR, part 5)or pursuant to Section 3(a) of the Davis -Bacon Act, as amended 00 U.S.C. 276u -2(v)). (b) No part of the aforementioned contract has been or will be subcontracted to any subcontractor if such sub- contractor or any firm, corporation, partnership or association in which such subcontractor has a substantial interest is designated as an ineligible contractor pursuant to any of the aforementioned regulatory or statutory provisions. 3. He agrees to obtain and forward to the aforementioned recipient within ten days after the execution of any subcontract, including those executed by his subcontractors and any lower tier subcontractors, a Subcontractor's Certification Concerning Labor Standards and Prevailing Wage Requirements executed by the subcontractors. 4. He certifies that: (o) The legal name and the business address of the undersigned ore: BARTON CONSTRUCTION INC PO BOX 44356 BOISE ID 83711-0356 (b) The undersigned is: a Corporation III A SINGLE,PROPRIETORSHIP 12) A PARTNERSHIP (3) A CORPORATION ORGANIZED IN THE STATE OF IDAHO ..1 WTHER ORGANIZATION ( cx rri6c) (c) The name, title and address of the owner, portwws or officers of the undersigned are: NAME Richard L Jordan LVe R Cobbs Jack Kennevick TITLE Sec/Treasure President Vice President Appendix A.6-1 ADDRESS PO BOX 44356 BOISE ID 83711- s:�me same CONTRACT AGREEMENT CITY OF MERIDIAN / EAST IDAHO, EAST SECOND, AND EAST BROADWAY STREET REHABILITATION Contractor: Barton Construction, Inc Owner: City of Meridian, Idaho WITNESSETH: That the parties hereto for consideration hereinafter named, do mutually agree as follows: 1. STATEMENT OF WORK The Contractor shall furnish the materials and equipment for and perform the work described herein for the consideration stipulated, and in compliance with applicable codes as set forth in the bidding documents. Further, the sections of the bidding documents, all of which are made a part hereof and designated as follows, shall apply: Notice to Contractor Proposal & Bid Bond Labor/Material PMT Bond Index Bid Schedule Performance Bond Invitation to Bid Special Provisions General Conditions Vicinity Map Contract Agreement Plans Instructions to Bidders Specifications (City/ACRD) 2. AMOUNT OF CONTRACT Estimated amount due the Contractor based upon the estimated quantities of work to be performed at the unit prices bid by the Contractor. 3. FINAL CONTRACT AMOUNT The final total amount payable to the Contractor based upon the actual quantities of work performed at the contract unit or lump sum prices together with the cost increases or decreases resulting from approved contract change orders. 4. TIME OF COMPLETION The work to be performed under this contract shall commence within five calendar days after date of "Notice to Proceed," and shall be completed in its entirety on or before , 199.& This completion date is predicated on the City's intent to issue a "Notice to Proceed" to the Contractor on or before 1klae g 1998. Should the City fail to issue the "Notice to Proceed" on or before i1'1crS�.� 199? the required completion date shall be extended one calendar day for each calendar day of delay elapsing between ffieyAA ' 1993?, and the date of "Notice to Proceed" is actually issued by the City. CONTRACT AGREEMENT CA -1 n Work must begin and be completed as stipulated in this Agreement. Once begun, the Contractor shall diligently continue operations to bring the project to completion without interruption or delay. 5. DAMAGES a. Liquidated Damages Failure to complete the work within the contract time stated in the Agreement, including extensions granted thereto, shall entitle the City to deduct from the monies otherwise due the Contractor as "Liquidated Damages" of $500 for each calendar day of delay in completion of the work. b. Damages for Unreasonable Interferences with Access Contractor acknowledges and agrees that this project involves work that will involve limiting access, vehicular and pedestrian, to and from businesses that abut the work and that performance of the work will require, in some cases, the reasonable interference with that access and possible reasonable closure of that access for a period of time. Contractor acknowledges and agrees that it is his duty to maintain as much access to the property owners as is reasonably possible and that such is required under the terms of this Contract. Contractor covenants not to unreasonably interfere with the business owners access. Contractor further covenants that in the event that he does unreasonably interfere with that access and claims are made against the City he will hold the City harmless from any claims and damages of any abutting property owners, of whatsoever nature they may be, and agrees to indemnify the City for any damages the City is required to pay to the property owner. That the damages for loss of access would be in addition to the liquidated damages in paragraph 5.a. above. The City covenants that if any claims are made against the City that City will notify Contractor and the Contractor shall be indispensable parry to any action maintained by a property owner seeking recovery in a court action for said damages for loss of income or profits due to unreasonable loss of access. This paragraph is in addition to and shall be construed together with paragraph 35 of the General Conditions. 6. CONTRACTOR FOR PUBLIC WORKS TO PAY OR SECURE TAXES - AGREEMENT The Contractor, in consideration of securing the business of erecting or constructing public works in this State, recognizing that the business in which he is engaged is of a transitory character, and that in the pursuit thereof, his property used therein may be located outside the State when taxes, excises, or license fees to which he is liable becomes payable agrees: a. To pay promptly, when due, all taxes (other than on real property), excises and license fees due the State, its subdivisions, and municipal and quasi -municipal corporations therein, accrued or accruing under the terms of this contract, whether or not the same shall be payable at the end of such term; CONTRACT AGREEMENT CA -2 b. That if said taxes, excises, and license fees are not payable at the end of said term, but liability for the payment thereof exists, even though the same constitute liens upon the Contractor's property, to secure the same to the satisfaction of the respective officers charged with the collection thereof; and C. That, if in the event of default in payment of securing of such taxes, excises, and license fees, the City of Meridian may withhold from any payment otherwise due the Contractor hereunder the estimated amount of such accrued and accruing taxes, excises, and license fees for the benefit of all taxing units to which said Contractor is liable. 7. ACCEPTANCE AND FINAL PAYMENT Upon receipt of notice that the work is ready for final acceptance and inspection, the City's Engineer shall make such inspection, and when he finds the work acceptable, the contract fully performed, he will promptly issue a completion certificate to the City of Meridian for approval and payment. CONTRACT AGREEMENT CA -3 IN WITNESS WHEREOF, the Parties hereto have executed this contract as of the date hereunder: FIRM NAME OF CONTRACTOR: CITY OF MERIDIAN Barton Construction, Inc. Grant P. Kingsford, Mar Jack Niemahn, City Clerk STATE OF IDAHO ) ss COUNTY OF ADA ) On this " day of M , 1992, before me a Notary Public in and for said State, personally appeared Grant P. Kingsford known to me to be the Mayor of the City of Meridian, Idaho, and Jack Niemann, known to me to be the City Clerk of the City of Meridian, Idaho, and acknowledged to me that they executed the foregoing instrument for and on behalf of the City of Meridian, being duly authorized by its City Council to do so. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal the day and year in this certificate first above written. Notary Public for the State of Idaho Residing at Meridian, Idaho My commission Expires 1�(1� CONTRACT AGREEMENT /,411411 Ptf,f� S ros y i o? AR yr '- qT P .• ,4Of 4 CA -4 STATE OF IDAHO ) COUNTY OF A DO ss On this day ofilCt before me a Notary Public in and for said State, personally appeared nown to me to be the person who executed the foregoing instrument, who, being by me irst duly sworn, did depose and say that he the of Y is foregoing instrum nt for and on behalf of the said fir�the -'use purpose td that he executed the p p e therein stated. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal the day and year in this certificate first above written. Not rape i,.ic for the Sta f (SEAL) Residing at My commission E.�aire STATE OF IDAHO ) COUNTY OF ) ss On this day of , 1992, before me a Notary Public in and for said State, personally appeared known to me to be the person who executed the foregoing instrument, who, being by me first duly sworn, did depose and say that he is the of , and that he executed the foregoing instrument for and on behalf of the said firm for the use and purpose therein stated. IN WITNESS WHEREOF, I have hereunto day and year in this certificate first above written. Notary Public for the State of Residing at My commission Expires set my hand and affixed by official seal the (SEAL) CONTRACT AGREEMENT CA -5 A STATE OF IDAHO ) COUNTY OF ss C%-1 /"01r% On this q day of�� 993 before for said State, personally appeared � nown , me a Notary Public in and to me to be the person g g being by me first duly sworn, did depose and sayoth t he is executed the for oin instrument, who, the & of and that he executed the foregoing instrument for and on behalf oft the said firm for the use and purpose therein stated. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal the day and year in this certificate first above written. Notarycpubbb for, the State Residing at 5 - Z My commission Expires STATE OF IDAHO ) COUNTY OF ) ss On this day of , 1992, before me a Notary Public in and for said State, personally appeared known to me to be the person who executed the foregoing instrument, who, being by me first duly sworn, did depose and say that he is the of , and that he executed the foregoing instrument for and on behalf of the said firm for the use and purpose therein stated. IN WITNESS WHEREOF, I have hereunto set my hand and affixed by official seal the day and year in this certificate first above written. Notary Public for the State of _ Residing at My commission Expires CONTRACT AGREEMENT (SEAL) CA -5 .41, Submit letter or payroll form for period that work is not performed so that a continuous record is maintained. Numbering payrolls in sequence will suffice. The reverse side of WH -347 must be filled out, box "a" or "b" checked, and signed. C. Payroll information needed: Name Address Social Security Number Correct work classification Hourly wage paid (and fringes, if paid in cash) Daily and weekly total number of hours worked Allowable deductions: FICA, state and federal tax (Only bona -fide deductions approved by Department of Labor are acceptable) IRS number (ICDBG payrolls) D. General and all subs submit Form 5282 to housing authorities or letter to block grant recipients stating who is designated to sign payrolls. E. Contractor/subcontractor certifications are to be submitted within ten days of signing of the contract. In lieu of the certification, a copy of the contract between the general contractor and subcontractor may be submitted. F. All contractors are to be cleared through HUD Labor Relations Office (206/442-4867) to make sure they do not appear on the Debarred List. V. Copeland "Anti -Kickback" Act Inducement by the employer to have an employee give up any part of just compensation due is a violation of U. S. Criminal Code, Section 1001 (29 CFR Part 3). Laborers and mechanics must be paid weekly and no deductions, except allowable deductions as defined in IV(C) may be taken from that pay. BVI. Apprenticeship Provisions The lowest rate of pay on the project is the Laborer, Group I, unless the employee is a bona -fide indentured apprentice, registered under a program approved by the U. S. Department of Labor, Bureau of Apprentice & Training. "Helper" classification is not recognized by the Department of Labor. If shown as an "apprentice," indentured papers must be submitted with the first payroll. If the papers are not submitted, the employee must be paid the mechanic rate for the classification of work being performed, i.e., must be registered prior to going to work on the job. Appendix A.2 - 2 Preconstruction Conference Checklist Project Description Downtown Meridian - Phase Two Improvements Location Idaho, East Second and Broadway Streets Grant Number ICDBG-9I-III-31 I. Regulations are set forth for labor standards enforcement Block Grants: Section 110 of the Housing and Community Development Act (8 units or more) Housing Authorities: Section 212 of the National Housing Act II. Davis Bacon Act All laborers and mechanics on Federally funded construction projects must be paid the minimum prevailing rates, as established by the Department of Labor, for the trade. 1931: Original Act passed by the 71st Congress. This was the first Federal law to provide prevailing wage protection to non- governmental workers 1935: Major revision which set $2,000 contract trigger and included predetermination of prevailing minimum wage rates. 1950: Reorganization Plan #14: gave to the Secretary of Labor the authority to prescribe standards, regulations and procedures to be observed by contracting agencies. 1964: Included certain types of fringe benefits in the definition of "wages." III. Post on Jobsite Davis Bacon rates Wage and Hour poster( Form 1321) IV. Payrolls (Preferred Payroll WH 347) A. Must be submitted by all contractors and subcontractors on a federally funded project. B. Instructions for completion of form WH -347: Must be submitted to recipient, housing authority or HUD within 7 days after the payroll period. Originals must be submitted weekly. Indicate initial and final payroll. All payrolls must be numbered. Appendix A.2 - 1 Do not pay out of jurisdiction limits as prescribed by the Secretary of Labor, e.g., use a laborer as a carpenter and pay the laborer rate. The Journeyman - Apprentice ratio must be observed. If more apprentices per journeyman are used than permitted, the extras must be paid at the mechanics rate. VII. Contract Work Hours & Safety Standards Act Any work performed in excess of 40 hours in a week must be paid at the rate of time and one-half (fringe benefits for overtime are paid at the regular rate). This act provides that liquidated damages shall be assessed at $10 for each day the employee does not receive his/her overtime compensation (29 CFR Part 5, 18). VIII. Wage Interviews are to be made during working hours by a designated person or investigator from the Inspector General's office of the Department of Labor, or HUD. (Use Form HUD -11). Wage interviews are to be compared to the payrolls submitted and reconciled IX. Piecework, Profit Sharing, and Partnership Regardless of any contractual agreement that may be alleged to exist, each person working on the job must be paid the prevailing wage for the appropriate classification of work being performed X. Working Subcontractors A bona -fide subcontractorl with an established business must list on the certified payrolls all personnel engaged in the contract work, including the owner, if he/she performs construction work. In addition, the sub- contractor must execute a written agreement with the prime contractor. XI. Exclusions Off-site work (if shop is open to the public) Drapery hangers t Bona -fide subcontractors must furnish labor and materials and have: a place of business; capital investment; an IRS identification number; and previous business history. Exhibit A.2 - 3 XII. Violations can result in: Withholding of funds; Termination of the contract; Escrow of funds to cover disparities in wages or fringes due. XIII. Equal Employment Opportunity The utilization of apprentices, trainees, and journeymen shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. Con for ';7?Date -0 3 Grantee Representative Date ** Return original to Idaho Department of Commerce. Appendix A.2 - 4 1--d. CERTIFICATION REGARDING LOBBYING - Applicable to: All contracts and subcontractors. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) NO Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. Signed: Title:�1 o IL('T%,ani/� Subscribed and sworn before me this J day of P , 19 CU AT 0. Notary Pu- .TCA/ Scot/ :dpi rta (SEAL) het 4 y Appendix A.9 - 17 CONTRACTOR'S NON -COLLUSION AFFIDAVIT (TO BE EXECUTED PRIOR TO AWARD BY APPARENT LOW BIDDER) State of =bt400 ) County of X Do* ) ss. A F_ ' S7'EVg-Ns , being first duly sworn, deposes and says that he is D M# G C C M A M A& ElZ (sole owner, a partner, president, secretary, etc.) of B A 12Td N GO N ST7t H C� p N ,IMG The Party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive of sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, nor that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or any other bidder, nor to fix any overhead, profit, or cost element of such bid price, nor of that of any other bidder, nor to secure any advantage against the public body awarding the contract or anyone interested in the Propos contract; that all statements contained in such bid are true; and, further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, nor the contents thereof, nor divulged information or data therewith to any corporation, partnership, company, association, organization, bid depository, not to any member or agent thereof, nor to any individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business. Signed: Tide: Subscribed and sworn to me before me this _ ,7 day Notary Put�c Stat 6x00 _s Appendix A.9 - 18 19�. Mr. Jerry Hess, Jr., President Conco Construction Company 1224 7th Street South Nampa, Idaho 83651 Dear Mr. Hess February 25, 1993 FILE COPY The City of Meridian has reviewed each of the construction bids for the downtown redevelopment phase 11 project. We have also reviewed your correspondence dated February 16, 17 and 24 1993. We agree with you that there has been a mathematical error in your bid which results in a significant cost to Conco Construction. This error occurred in the calculation of unit cost for Brick Pavers. In accordance with the procedures in Idaho code section 50-1904B, the City of Meridian hereby withdraws your bid for this project in the amount $111,444 without any forfeiture of your bid bond. Thank you for bidding on our downtown improvement project. We hope we can work with you on other projects in the future. Sincerely, City of Meridian Wane'S S. AICD Y Y� Grant Administrator CDBG files HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK Clerk CITY OF MERIDIAN RROBERTGI SLERONALD R. A NICEGA S,Treasurerty JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor Mr. Jerry Hess, Jr., President Conco Construction Company 1224 7th Street South Nampa, Idaho 83651 Dear Mr. Hess February 25, 1993 FILE COPY The City of Meridian has reviewed each of the construction bids for the downtown redevelopment phase 11 project. We have also reviewed your correspondence dated February 16, 17 and 24 1993. We agree with you that there has been a mathematical error in your bid which results in a significant cost to Conco Construction. This error occurred in the calculation of unit cost for Brick Pavers. In accordance with the procedures in Idaho code section 50-1904B, the City of Meridian hereby withdraws your bid for this project in the amount $111,444 without any forfeiture of your bid bond. Thank you for bidding on our downtown improvement project. We hope we can work with you on other projects in the future. Sincerely, City of Meridian Wane'S S. AICD Y Y� Grant Administrator CDBG files n CONCO CONSTRUCTION, INC. 1224 7TH ST SO NAMPA, IDAHO 83651 (208) 585-3166 February 24, 1993 City of Meridian Atten: Wayne Forrey Grant Administrator 33 East Idaho Ave Meridian, Idaho 83642 Re: City of Meridian Rehabiltation Project Wayne, This letter is to withdraw Conco Construction, Inc. as the possible general contractor of the said project above for the mistake that was found during the pre -construction meeting held last week. The City of Meridian had award us the project, but do the error found on the bid sheet Conco Construction; Inc. could not perform the job. We submitted a change order, hoping the Chamber of Commerce would except it, but was later notified they could not honor the change order and would award the job to the next lowest bidder. Troy Peltzer Secretary Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 1. Introductions / Si 2. Brief Explanation 3. Federal Davis -Ba A. Heav B. Comi n -up Sheet 4. Discussion of Schedule - 5. Discussion of Project 6. Utility Company 7. ACHD Testing ( - Roundtable E 8. Ongoing Project Coordination Meetings - (every other Friday?) 9. Property Owner Coordination - Newsline - Signage 10. Questions and Answers - Wrap-up A*—N n HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK Clerk CITY OF MERIDIAN R. A RROBERTGI NICEGA S,Treasurerty JANICE GASS, Treasurer SLERONALD BRUCE D. STUART, Water works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor Discussion Agenda Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall 1. Introductions / Si 2. Brief Explanation 3. Federal Davis -Ba A. Heav B. Comi n -up Sheet 4. Discussion of Schedule - 5. Discussion of Project 6. Utility Company 7. ACHD Testing ( - Roundtable E 8. Ongoing Project Coordination Meetings - (every other Friday?) 9. Property Owner Coordination - Newsline - Signage 10. Questions and Answers - Wrap-up Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall NAME _ 2. %�A-r d'�t�A c c 3. 4..-- u� 5. 7. P Gv L C[ 5'_ i"t —4, 8. &J4 JarldAk 9. K;t- 64 JaA4. /Z COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAXYERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI PHONE X22- 7 z9 9 5 3U, 3`4�;"4 lsa r-�" (_LM54 !; (-) r�6"!% �fu HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN JANICE GASS, Treasurer `/ BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Phone (208) 888-4433 BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 GRANT P. KINGSFORD Mayor SIGN-UP SHEET Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall NAME _ 2. %�A-r d'�t�A c c 3. 4..-- u� 5. 7. P Gv L C[ 5'_ i"t —4, 8. &J4 JarldAk 9. K;t- 64 JaA4. /Z COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAXYERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI PHONE X22- 7 z9 9 5 3U, 3`4�;"4 lsa r-�" (_LM54 !; (-) r�6"!% �fu Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall add `3s Y de A bolAk4- ae.. p .. t COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI RS7-�3zty �- 8,�,e- qq 33 s gm .6c, y- 2- 7 77 If -f- $13,0 C/ S'Tr 'V�r'41 C k-v� v"�-- mk--t21 Cif Ay (C'!�&, J'tc. 12. 13. 14. HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief BILL GORDON, Police Chief Phone (208) 888-4433 GARY SMITH, City Engineer FAX (208) 887-4813 GRANT P. KINGSFORD Mayor SIGN-UP SHEET Phase Two Downtown Improvement Project Preconstruction Conference February 25, 1993 - 1:00p.m. - Meridian City Hall add `3s Y de A bolAk4- ae.. p .. t COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI RS7-�3zty �- 8,�,e- qq 33 s gm .6c, y- 2- 7 77 If -f- $13,0 C/ S'Tr 'V�r'41 C k-v� v"�-- mk--t21 Cif Ay (C'!�&, J'tc. 12. 13. 14. CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL MEMORANDUM TO: REGARDING: y, February 25, tion of Downtown of Idaho Avenue of Broadway Istruction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK Clerk CITY OF MERIDIAN R. A RROBERTGI NICEGA S,Treasurerty JANICE GASS, Treasurer SLERONALD BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL MEMORANDUM TO: REGARDING: y, February 25, tion of Downtown of Idaho Avenue of Broadway Istruction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 1.0111, 1-01�1 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS CITY OF MERIDIAN JACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Waterworks Supt. 33 EAST IDAHO WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Phone (208) 888-4433 BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 GRANT P. KINGSFORD Mayor CI'T'Y OF MERIDIAN COUNCILMEN RONALD R. TOLSMA ROBERT GIESLER MAX YERRINGTON ROBERT D. CORRIE Chairman Zoning & Planning JIM JOHNSON Centennial Coordinator PATSY FEDRIZZI NOTICE OF PRECONSTRUC'1LON CONFERENCE THUKSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL ' ! aof- � - MEMORANDUM REGARDING;: Important Preconstruction Conference Thursday, February 25, 1993 at Meridian City Halt, Council Chambers. ; p 0 p m . The City of Meridian is about ready to commence the Phase Two portion of Downtown Redevelopment work. The Phase two project includes reconstruction of Idaho Avenue between Meridian Street and East Second Street... plus... reconstruction of Broadway Avenue between East First Street and East Second Street... plus... reconstruction of East Second Street between Idaho and Broadway Avenues. The project involves curb, gutter, sidewalk, drainage, -landscaping, lighting, brick pavers, irrigation and road surface improvements. Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICD - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-5992 - Gary D. Smith, Y.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL j 6 P�w1. MEMORANDUM h S�awctoff Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live COUNCILMEN OFFICIALS JAk CITY OF MERIDIAN RONALD A ROBERT GISLER JANICEGASS,Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON ROBERT D. CORRIE WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning a Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief FAX (208) 887-4813 Centennial Coordinator GARY SMITH, City Engineer PATSY FEDRIZZI GRANT P. KINGSFORD Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL j 6 P�w1. MEMORANDUM h S�awctoff Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK NN, City CITY OF MERIDIAN R. A RROBERTGIES S,TreasurerClerk JANICE GASS, Treasurer NICEGA ERONALD BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning a Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE REGARDING: 19 The City of Meridian i Redevelopment work. between Meridian Stre Avenue between East. Second Street between The project involves curb, gutter, sideWo irrigation and road surface improvements. - Thursday, February 25, [ambers. ' 0 1►w �� e Two portion of Downtown nstruction of Idaho Avenue )nstruction of Broadway c)lus..reconstruction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK CITY OF MERIDIAN COUNCILMEN R. A RROBERTGI JANICE GASS, Treasurer NICEGAA ,Trea Treasurer SLERONALD BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO MAX YERRINGTON WAYNE G. CROOKSTON, JR., Attorney ROBERT D. CORRIE EARL WARD, Waste water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Chairman Zoning a Planning BILL GORDON, Police Chief Phone (208) 888-4433 JIM JOHNSON GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE REGARDING: 19 The City of Meridian i Redevelopment work. between Meridian Stre Avenue between East. Second Street between The project involves curb, gutter, sideWo irrigation and road surface improvements. - Thursday, February 25, [ambers. ' 0 1►w �� e Two portion of Downtown nstruction of Idaho Avenue )nstruction of Broadway c)lus..reconstruction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE REGARDING: Important' Pr�stru�tion Conference <- Thursday, February 25, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY r A Good Place to Live OFFICIALS JACK NN, City CITY OF MERIDIAN COUNCILMEN RONALDR. S,TreasurerClerk JANICE GASS, Treasurer NICEGA BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO IESLETOLSMA ROBERT GIESLER MAX WAYNE G. CROOKSTON, JR., Attorney RT D. CGTON ROBERT D. CORRIE EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Chairman Zoning 6 Planning BILL GORDON, Police Chief Phone (208) 888-4433 JIM JOHNSON GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE REGARDING: Important' Pr�stru�tion Conference <- Thursday, February 25, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL 16.60 tomill MEMORANDUM TO: REGARDING: I I The City of Meridian i Redevelopment work`. between Meridian Stre Avenue between East Second Street between about The Pi and East Second Street ... plu� st Street and East Second St; aho and � adway Avenues. The project involves curb, gutter, sidewall irrigation and road surface improvements. of Idaho Avenue of Broadway .struction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JANICEGACK S,TreasurerNN, City Clerk CITY OF MERIDIAN COUNCILMEN RONALD R.TOLSMA BRUCE .STUTreasurer BRUCE D. STUART, Water Works Supt. ROBERTGIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. KENNY BOWERS, MERIDIAN, IDAHO 83642 ROBERT D. CORRIE Fire Chief Chairman Zoning & Planning BILL GORDON, Police Chief Phone (208) 888-4433 JIM JOHNSON GARY SMITH, City Engineer FAX (208) 887-4813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL 16.60 tomill MEMORANDUM TO: REGARDING: I I The City of Meridian i Redevelopment work`. between Meridian Stre Avenue between East Second Street between about The Pi and East Second Street ... plu� st Street and East Second St; aho and � adway Avenues. The project involves curb, gutter, sidewall irrigation and road surface improvements. of Idaho Avenue of Broadway .struction of East lighting, brick pavers, Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NICEGA NN,S, Tr asurerity JANICE GASS, Treasurer CITY OF MERIDIAN COUNCILMEN RONALD BRUCE D. STUART, Water Works Supt. R. TOLSMA ROBERT GIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN , IDAHO 83642 ROBERT D. CORRIE BILL GORDON, Police Chief Phone (208) 888-4433 Chairman Zoning & Planning GARY SMITH, City Engineer FAX (208) 887-4813 JIM JOHNSON Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL' Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 n HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JANICEGACK S, TrNN, asurerity JANICE GASS, Treasurer CITY OF MERIDIAN COUNCILMEN RONALD R. TOLSMA BRUCE D. STUART, Water Works Supt. ROBERT GIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. KENNY BOWERS, MERIDIAN IDAHO 83642 ROBERT D. CORRIE Fire Chief , Chairman Zoning d Planning BILL GORDON, Police Chief Phone (208) 888-4433 JIM JOHNSON GARY SMITH, City Engineer FAX (208) 8874813 Centennial Coordinator GRANT P. KINGSFORD PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL' Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 AIIIN HUB OF TREASURE VALLEY OFFICIALS A Good Place to Live JACK NI MANN,ASS, Tr asurerity JANICE GASS, Treasurer CITY OF MERIDIAN COUNCILMEN RONALD R. TOLSMA BRUCE D. STUART, Water Works Supt. ROBERT GIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 ROBERT D. CORRIE BILL GORDON, Police Chief Phone (208) 888-4433 Chairman Zoning & Planning GARY SMITH, City Engineer FAX (208) 887-4813 JIM JOHNSON GRANT P. KINGSFORD Centennial Coordinator PATSY FEDRIZZI Mayor CITY OF MERIDIAN Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL' MEMORANDUM TO: d4avolft N A' A 1 AVi1 Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY OFFICIALS A Good Place to Live JANICEJACK NI ASST Treasuity rer CITY OF MERIDIAN COUNCILMEN BRUCE D.STUART,Treasurer BRUCE D. STUWater Works Supt. RONALD R. TOLSMA WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Warta water Supt. 33 EAST IDAHO ROBERT GIESLER MAX YERRINGTON KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 ROBERT D. CORRIE BILL GORDON, Police Chief Phone (208) 888-4433 Chairman Zoning & Planning GARY SMITH, City Engineer FAX (208) 887-4813 JIM JOHNSON GRANT P. KINGSFORD Centennial Coordinator PATSY FEDRIZZI Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL' MEMORANDUM TO: d4avolft N A' A 1 AVi1 Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL t;�� • MEMORAND U M • TO: REGARDING: , February 25, k. x:00 P►MM1 • The City of Meridian is about ready to commence the Phase Two portion of Downtown Redevelopment work. The Phase two project includes reconstruction of Idaho Avenue between Meridian Street and East Second Street ... plus—reconstruction of Broadway Avenue between East First Street and East Second Street....plus... reconstruction of East Second Street between Idaho and "dway Avenues. The project involves curb, gutter, sidewalk, Arai nageTandscaping, lighting, brick pavers, irrigation and road surface improvements. Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 1100�1 HUB OF TREASURE VALLEY A Good Place to Live COUNCILMEN OFFICIALS JACK NIEMANN, City Clerk CITY OF MERIDIAN RONALDR. IESLETOLSA ROBERT GIESLER MAX YERRINGTON JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO ROBERT D. CORRIE WAYNE G. CROOKSTON, JR., Attorney MERIDIAN, IDAHO 83042 Chairman Zoning 3 Planning EARL WARD, Waste Water Supt. JIM JOHNSON KENNY BOWERS, Fire Chief Phone (208) 888-4433 BILL GORDON, Police Chief FAX (208) 8874813 Centennial Coordinator PATSY FEDRIZZI GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor CITY OF MERIDIAN NOTICE OF PRECONSTRUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL t;�� • MEMORAND U M • TO: REGARDING: , February 25, k. x:00 P►MM1 • The City of Meridian is about ready to commence the Phase Two portion of Downtown Redevelopment work. The Phase two project includes reconstruction of Idaho Avenue between Meridian Street and East Second Street ... plus—reconstruction of Broadway Avenue between East First Street and East Second Street....plus... reconstruction of East Second Street between Idaho and "dway Avenues. The project involves curb, gutter, sidewalk, Arai nageTandscaping, lighting, brick pavers, irrigation and road surface improvements. Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CITY OF MERIDIAN NOTICE OF PRECONSI'RUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL 1:00 fI1IN • Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 HUB OF TREASURE VALLEY A Good Place to Live COUNCILMEN OFFICIALS JACK City CITY OF MERIDIAN RROBERTGI SLERONALD R. A Treasurer JANICE GASS, Treasurer NICEGAA ,Trea MAX YERRINGTON BRUCE D. STUART, Water Works Supt. 33 EAST IDAHO ROBERT D. CORRIE WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste water Supt. MERIDIAN, IDAHO 83642 Chairman Zoning & Planning KENNY BOWERS, Fire Chief Phone (208) 888-4433 JIM JOHNSON BILL GORDON, Police Chief FAX (208) 887-4813 Centennial Coordinator GARY SMITH, City Engineer PATSY FEDRIZZI GRANT P. KINGSFORD Mayor CITY OF MERIDIAN NOTICE OF PRECONSI'RUCTION CONFERENCE THURSDAY - FEBRUARY 25, 1993 - MERIDIAN CITY HALL 1:00 fI1IN • Please attend this preconstruction conference and help the City of Meridian coordinate this project. Contact the following for more information: - Wayne S. Forrey, AICP - Project Administrator - 887-6326 - Don Hubble, P.E. - Project Engineer - 322-8992 - Gary D. Smith, P.E. - Meridian City Engineer - 888-4433 CONCO CONSTRUCTION, INC. 1224 7TH ST SO NAWA, IDAHO 83651 (208) 585-3166 February 24, 1993 City of Meridian Atten: Wayne Forrey Grant Administrator 33 East Idaho Ave Meridian, Idaho 83642 Re: City of Meridian Rehabiltation Project Wayne, This letter is to withdraw Conco Construction, Inc. as the possible general contractor of the said project above for the mistake that was found during the pre -construction meeting held last week. The City of Meridian had award us the project, but do the error found on the bid sheet Conco Construction, Inc. could not perform the job. We submitted a change order, hoping the Chamber of Commerce would except it, but was later notified they could not honor the change order and would award the job to the next lowest bidder. Thanks Troy Peltzer Secretary n 94T&O , r lac, P.O. BOX 44356 BOISE, IDAHO 83711-0356 TELEPHONE (208) 322-7217 23 February 1993 City of Meridian 33 East Idaho Avenue Meridian ID 83642 RE: Naming of Subcontractors, Suppliers, and Key Personnel Per Specification "Introductions to Bidders" ITB -4 Item 10 Project: East Idaho Avenue East Second Street East Broadway Avenue Rehabilitation Project General Contractor Barton Construction, Inc. Excavation, Concrete, Landscaping, Paving, Pavers, Demolition, Grease & Sand Trap: Project Manager: Richard Jordan ��2-7217 Superintendent: Bart Jordan 867-2899 SUBCONTRACTOR Street Light: Power Electric 888-4774 Warren SUPPLIERS Construction Sign: Contractor Safety Support 362-3424 Rhonda Gravel: Prime Earth 853-6107 Concrete: Consolidated Concrete 939-2065 Asphalt: Nampa Paving 888-2992 Sand Trap: Boise Vault 375-3872 Trees: Cloverdale Nursery 375-5262 Pavers: Builders Masonary Center 888-4050 111 OWNER PERFORMANCE BOND CITY OF MERIDIAN / EAST IDAHO, EAST SECOND, AND EAST BROADWAY STREET REHABILITATION BOND NO. BDA 7900550314 KNOW ALL MEN BY THESE PRESENTS: That we BAR'M CONSTRUCTION INC. P.O. Box 44356, Boise, ID 83711 (Insert name and address of Contractor) as Principal, hereinafter called Principal, and _AMD Insurance company , and as Surety, hereinafter called Surety, are held and firmly bound unto the City of Meridian, 33 East Idaho Avenue, Meridian, Idaho 83642, as Obligee, hereinafter called City, in the amount of: One -hundred Forty-eight Thousand, Nine -hundred Six and 50/100- -- - - - - - - - -- ($ 148,906.50 (Insert a sum equal to the full contract price) for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated February 22 , 10 eted into a contract with City for: Rehabilitation of:East Idaho Ave.; East 2nd; and E. Broadway Street, Meridian, Idaho in accordance with drawings and specifications prepared by Hubble Engineering, Inc. for the City of Meridian which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if Principal shall pay promptly and faithfully perform said contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect. City. The Surety hereby waives notice of any alterations or extension of time made by the Whenever Principal shall be in default under the contract and, according to City's obligation thereunder be declared by City to be in default, the Surety may promptly remedy the default, or shall promptly: 1. Complete the contract in accordance with its terms and conditions; or PERFORMANCE BOND PB_1 2. Obtain a bid or bids for submission to City for completing the contract in accordance with its terms and conditions, and upon determination by City and Surety of the lowest responsible bidder, arrange for a contract between such bidder and City and make available, as work progresses, sufficient funds to pay the cost of completion, less that balance of the contract price (even though there should be a default, or defaults, under the contract, or contracts); such funds (including any other costs and damages for which Surety may be liable hereunder) not to exceed the amount set forth in the first paragraph hereof. The term, "balance of the contract price" as used in this paragraph, shall mean the total amount payable by City to Principal under the contract and/or any amendment thereto, less any amount previously paid by City to Principal. Any suit under this bond must be instituted before the expiration of 4 years from the date on which final payment under the contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the City herein named, or its heirs, executors, administrators, successors, or assigns. Signed and sealed this 22nd day of _ February , 1993, A.D. in the presence of: AMCO Insurance Company Surety Barton Construction, Inc. Principal By:1A,By: Atto ey-in-Fact i6berta A. Ratchford (AL) Title: PERFORMANCE BOND PB -2 LABOR AND MATERIAL PAYMENT BOND CITY OF MERIDIAN / EAST IDAHO, EAST SECOND, AND EAST BROADWAY STREET REHABILITATION BOND NO. BDA 7900550314 KNOW ALL MEN BY THESE PRESENTS: That we BARTON CONSTRUC'rToNTNr' , P O Box 44356, Boise, ID 83711 (Insert name and address of Contractor) As Principal, and the AMCO Insurance Company a Iowa corporation, as Surety, are held and firmly bound unto City of Meridian in the State of Idaho, as Obligee in the sum of: One -hundred Forty-eight Thousand, Nine -hundred Six and 50/100 - - - - - - - - - - - - - - - - (Insert a sum equal to the full contract price) for which sum, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally by these presents. WHEREAS, on the 22nd day of February , 199$, in accordance with drawings and specifications prepared by Hubble Engineering, Inc., which contract is by referenced made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Principal shall pay all laborers, mechanics, subcontractors, material men and all other persons who shall supply said Principal or said subcontractors with provisions and supplies for the carrying on of such work, then this obligation shall be null and void; otherwise to remain in full force and effect. DATED this 22nd day of _ February 19Q5 BARTON CONSTRUCTION, INC. Principal Surety AMCO Insurance Company By:'6� By: Attorn y -in -Fact Robe to A. Ratchford LABOR & MATERIAL PAYMENT BOND LBPB-1 Power or Attorney KNOW ALL MEN BY THESE PRESENTS That AMCO Insurance Company, a corporation organized under the laws of the State of Iowa, with its principal office in the City of Des Moines, Iowa, hereinafter called "Company", does hereby make, constitute and appoint GRANT R. GOODENOW ROBERTA A. RATCHFORD BOISE, ID each in his individual capacity, its true and lawful Attorney -In -Fact with full power and authority to sign, seal, and execute in its behalf any and all bonds and undertakings and other obligatory instruments of similar nature (except bonds guaran- teeing the payment of principal and interest of notes, mortgage bonds and mortgages) in penalties not exceeding the sum of (S 4,000,000.00 ) and to bind the Company thereby, as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company; and all acts of said Attorney pursuant to the authority hereby given are hereby ratified and con- firmed. This Power of Attorney is made and executed pursuant to and by authority of the following By -Laws duly adopted by the Board of Directors of the Company. ARTICLE IX - EXECUTION OF CONTRACTS "Section 2. Bonds, undertakings, and other obligatory instruments of similar nature, other than policies and endorsements, issued by the Corporation shall be validly executed and binding on the Corporation when signed by the President, or a Vice President, or by Attorney(s)-In-Fact appointed by the President, or by a Vice President." Section 3. The President, or a Vice President, shall have the power to appoint agents of the Corporation, or other persons, as Attorney(s)-In-Fact to act on behalf of the Corporation in the execution of bonds, undertakings, and other obligatory instruments of similar nature, other than policies and endorsements with full power to bind the Corporation by their signature and execution of any such instru- ment. The appointment of such Attorney(s)-In-Fact shall be accomplished by Powers of Attorney signed by the President, or a Vice Pres- ident. This Power of Attorney is signed and sealed by facsimile under and by the following By -Laws duly adopted by the Board of Directors of the Company. ARTICLE IX - EXECUTION OF CONTRACTS "Section 4. The Secretary, or an Assistant Secretary, is authorized to certify that any such Power of Attorney so signed shall be validly executed and binding on the Corporation; and to certify that any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, to which this Power of Attorney is attached is and shall continue to be a valid and binding obligation of the Corporation, according to its terms, when executed by Attorneys) -In -Fact appointed by the President or a Vice President." "Section 5. It shall not be necessary to the valid execution and binding effect of the Corporation of any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, signed on behalf of the Corporation by the President, or a Vice President, or Attorney(s)-In-Fact appointed by the President, or a Vice President, or any Power of Attorney executed on behalf of the Corporation appointing Attorney(s)-In-Fact to act for the Corporation, or of any certificate to be executed by the Secretary, or an Assistant Secretary, as hereinabove in Section 2, 3, and 4 of this Article provided, that the corporate seal be affixed to any such instrument but the person authorized to sign such instrument may affix the corporate seal, and a facsimile corporate seal affixed to any such instrument shall be as effective and binding as the original seal." "Section 6. A facsimile signature of the President, or of a Vice President, affixed to any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, or to a Power of Attorney signed by such President, or a Vice President, as herein in Sections 2 and 3 provided, or a facsimile signature of the Secretary, or of an Assistant Secretary to any certificate as herein in Section 4 provided, shall be effective and binding upon the Corporation with the same force and effect as the original signatures of any such officers." "Section 7. A facsimile signature of a former officer shall be of the same validity as that of an existing officer, when affixed to any policy or endorsement, any bond or undertaking, any Power of Attorney or certificate, as herein in Section 1, 2, 3 and 4 provided." IN WITNESS WHEREOF, the Company has caused these presents to be signed by its President and its corporate seal to be hereunto affixed this 21 day of•,.�`� JUNE 1990 ......%,, AMCO INSURANCEOMPANN9 , co+.a..1q 44 ! STATE OF IOWA / %gE'�: % By: i �a �.•�') ` President COUNTY OF POLK ss On this 21 day of JUNE \�'��, 1990 , befo)personally came James D. Kirkpatrick, Eo me known, who, being by me duly sworn, did depose and say that he is President of AMsurance Company, the corporation described in and which executed the above instrument; that he knows the seal of said corporation, that the seal affixed to said instrument is such corporation seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he has si ned his name thereto pursuant to like authority, and acknowledged the same to be the act and deed of said corporation. w — Stacy Koehn �`�, STACY KOEHN Notary Public inCanor a Stat f owa !A.* MY COMMISSION EXPIRES y i0*4 11-4-94 CERTIFICATE I, the undersigned, Secretary of AMCO Insurance Company, a corporation organized under the laws of the State of Iowa, do hereby certify that the foregoing Power of Attorney is still in force, and further certify that Section 2, 3, 4, 5, 6 and 7 of Article IX of the By -Laws of the Company set forth in said Power of Attorney are still in force. IN TESTIMONY WHEREOF, I have subscribed my name and affixed the seal of the company this 22nd day of February , 1993 S This Power of Attorney expires ��'Secretary 00768 06/21/93 4' Bda 1 (06-92) 00 2. Obtain a bid or bids for submission to City for completing the contract in accordance with its terms and conditions, and upon determination by City and Surety of the lowest responsible bidder, arrange for a contract between such bidder and City and make available, as work progresses, sufficient funds to pay the cost of completion, less that balance of the contract price (even though there should be a default, or defaults, under the contract, or contracts); such funds (including any other costs and damages for which Surety may be liable hereunder) not to exceed the amount set forth in the first paragraph hereof. The term, "balance of the contract price" as used in this paragraph, shall mean the total amount payable by City to Principal under the contract and/or any amendment thereto, less any amount previously paid by City to Principal. Any suit under this bond must be instituted before the expiration of 4 years from the date on which final payment under the contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the City herein named, or its heirs, executors, administrators, successors, or assigns. Signed and sealed this 22nd day of February , 1993$ A.D. in the presence of: AMCO Insurance Company Surety Barton Construction, Inc. Principal By: By: A4rey-in-Fact oberta A. Ratchford (SEAL) Title: PERFORMANCE BOND P13-2 PERFORMANCE BOND CITY OF MERIDIAN / EAST IDAHO, EAST SECOND, AND EAST BROADWAY STREET REHABILITATION BOND NO. BDA 7900550314 KNOW ALL MEN BY THESE PRESENTS: That we BARTON COMMUCTION, INC., P.O. Box 44356, Boise, ID 83711 (Insert name and address of Contractor) as Principal, hereinafter called Principal, and AMco Insurance Company , and as Surety, hereinafter called Surety, are held and firmly bound unto the City of Meridian, 33 East Idaho Avenue, Meridian, Idaho 83642, as Obligee, hereinafter called City, in the amount of: One -hundred Forty-eight Thousand, Nine -hundred Six and 50/100 - - -- - - - - - - - - - - ($ 148,906.50 ) (Insert a sum equal to the full contract price) for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated February 22 , 19g at3ed into a contract with City for: Rehabilitation of:East Idaho Ave.; East 2nd; and E. Broadway Street, Meridian, Idaho in accordance with drawings and specifications prepared by Hubble Engineering, Inc. for the City of Meridian which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if Principal shall pay promptly and faithfully perform said contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect. City. The Surety hereby waives notice of any alterations or extension of time made by the Whenever Principal shall be in default under the contract and, according to City's obligation thereunder be declared by City to be in default, the Surety may promptly remedy the default, or shall promptly: 1. Complete the contract in accordance with its terms and conditions; or PERFORMANCE BOND PB -1 LABOR AND MATERIAL PAYMENT BOND CITY OF MERIDIAN / EAST IDAHO, EAST SECOND, AND EAST BROADWAY STREET REHABILITATION BOND NO. BDA 7900550314 KNOW ALL MEN BY THESE PRESENTS: That we BARTON CONSTRUCTION, TNC_i P.O. Box 44356, Boise, ID 83711 (Insert name and address of Contractor) As Principal, and the AMCO Insurance Company , a Iowa corporation, as Surety, are held and firmly bound unto City of Meridian in the State of Idaho, as Obligee in the sum of: One -hundred Forty-eight Thousand, Nine -hundred Six and 50/100---------------- ($_.....148,906.50 (Insert a sum equal to the full contract price) for which sum, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally by these presents. WHEREAS, on the 22nd day of February , 199S, in accordance with drawings and specifications prepared by Hubble Engineering, Inc., which contract is by referenced made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Principal shall pay all laborers, mechanics, subcontractors, material men and all other persons who shall supply said Principal or said subcontractors with provisions and supplies for the carrying on of such work, then this obligation shall be null and void; otherwise to remain in full force and effect. DATED this 22nd day of February '1925 BARTON CONSTRUCTION, INC. AMCO Insurance Company Principal Surety B/ - B a� Y Y• Attorn y -in -Fact Robe to A. Ratchford LABOR & MATERIAL PAYMENT BOND LBPB-1 Power if Attorney KNOW ALL MEN BY THESE PRESENTS That AMCO Insurance Company, a corporation organized under the laws of the State of Iowa, with its principal office in the City of Des Moines, Iowa, hereinafter called "Company", does hereby make, constitute and appoint GRANT R. GOODENOW ROBERTA A. RATCHFORD BOISE, ID each in his individual capacity, its true and lawful Attorney -In -Fact with full power and authority to sign, seal, and execute in its behalf any and all bonds and undertakings and other obligatory instruments of similar nature (except bonds guaran- teeing the payment of principal and interest of notes, mortgage bonds and mortgages) in penalties not exceeding the sum of (S 4,000,000.00 ) and to bind the Company thereby, as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company; and all acts of said Attorney pursuant to the authority hereby given are hereby ratified and con- firmed. This Power of Attorney is made and executed pursuant to and by authority of the following By -Laws duly adopted by the Board of Directors of the Company. ARTICLE IX - EXECUTION OF CONTRACTS "Section 2. Bonds, undertakings, and other obligatory instruments of similar nature, other than policies and endorsements, issued by the Corporation shall be validly executed and binding on the Corporation when signed by the President, or a Vice President, or by Attorney(s)-In-Fact appointed by the President, or by a Vice President." "Section 3. The President, or a Vice President, shall have the power to appoint agents of the Corporation, or other persons, as Attorney(s)-In-Fact to act on behalf of the Corporation in the execution of bonds, undertakings, and other obligatory instruments of similar nature, other than policies and endorsements with full power to bind the Corporation by their signature and execution of any such instru- ment. The appointment of such Attorney(s)-In-Fact shall be accomplished by Powers of Attorney signed by the President, or a Vice Pres- ident. This Power of Attorney is signed and sealed by facsimile under and by the following By -Laws duly adopted by the Board of Directors of the Company. ARTICLE IX - EXECUTION OF CONTRACTS "Section 4. The Secretary, or an Assistant Secretary, is authorized to certify that any such Power of Attorney so signed shall be validly executed and binding on the Corporation; and to certify that any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, to which this Power of Attorney is attached is and shall continue to be a valid and binding obligation of the Corporation, according to its terms, when executed by Attorney(s)-In-Fact appointed by the President or a Vice President." "Section 5. It shall not be necessary to the valid execution and binding effect of the Corporation of any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, signed on behalf of the Corporation by the President, or a Vice President, or Attorneys) -In -Fact appointed by the President, or a Vice President, or any Power of Attorney executed on behalf of the Corporation appointing Attorney(s)-In-Fact to act for the Corporation, or of any certificate to be executed by the Secretary, or an Assistant Secretary, as hereinabove in Section 2, 3, and 4 of this Article provided, that the corporate seal be affixed to any such instrument but the person authorized to sign such instrument may affix the corporate seal, and a facsimile corporate seal affixed to any such instrument shall be as effective and binding as the original seal." "Section 6. A facsimile signature of the President, or of a Vice President, affixed to any bond, undertaking, or obligatory instrument of similar nature, other than policies and endorsements, or to a Power of Attorney signed by such President, or a Vice President, as herein in Sections 2 and 3 provided, or a facsimile signature of the Secretary, or of an Assistant Secretary to any certificate as herein in Section 4 provided, shall be effective and binding upon the Corporation with the same force and effect as the original signatures of any such officers." "Section 7. A facsimile signature of a former officer shall be of the same validity as that of an existing officer, when affixed to any policy or endorsement, any bond or undertaking, any Power of Attorney or certificate, as herein in Section 1, 2, 3 and 4 provided." IN WITNESS WHEREOF, the Company has caused these presents to be signed by its President and its corporate seal to be hereunto affixed this 21 day of�, JUNE 1990 �� ,.....;� AMCO INSURANCE OMPA STATE OF IOWA 1/''c,'t By: t, p �'° `` President COUNTY OF POLK ss ♦��• On this 21 day of JUNE , 1990 , befo e e personally came James D. Kirkpatrick, to me known, who, being by me duly sworn, did depose and say that he is President of AM Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of said corporation, that the seal affixed to said instrument is such corporation seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he has si ned his name thereto pursuant to like authority, and acknowledged the same to be the act and deed of said corporation. %A I., STACY KOEHN Stacy Koehn MY COMMISSION EXPIRES Notary Public in an or a Stat f ow 1o.. 11-4-94 CERTIFICATE I, the undersigned, Secretary of AMCO Insurance Company, a corporation organized under the laws of the State of Iowa, do hereby certify that the foregoing Power of Attorney is still in force, and further certify that Section 2, 3, 4, 5, 6 and 7 of Article IX of the By -Laws of the Company set forth in said Power of Attorney are still in force. IN TESTIMONY WHEREOF, I have subscribed my name and affixed the seal of the company this 22nd day of February , 1993 •+�� a t�x�" 0 s .SEAL: 0 This Power of Attorney expires 04'•:1;.;;� i Secretary 00768 06/21/93 ,%Zlo# Bda 1 (06-92) 00 1ec111c neTF It,AM/f)mm MINOlip F. Of I SURANVG ----2/22 93 ATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND PRODUCER THIS RTIFI RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE CONFERS NO ALTER THE COVERAGE AFFORDED BY THE DOES NOT AMEND, EXTEND OR KENNEVICK INSURANCE AGENCY POLICIES BELOW. 1 MESA DRIVE COMPANIES AFFORDING COVERAGE BOISE, IDAHO 83705 COMPANY A LETTER USF&G COMPANY B LETTER INSURED BARTON CONTRUCTION CO., INC. COMPANY C P. O. BOX 44356 LETTER BOISE, IDAHO 83711 COMPANY D LETTER COMPANY E LETTER CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS THIS IS TO TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH INDICATED, NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. EXCLUSIONS AND CONDITIONS POLICY EFFECTIVE POLICY EXPIRATION LIMITS COTYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) LTR GENERAL AGGREGATE $ 11000,000 GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $ 11000,000 A' CLAIMS MADE X OCCUR. 1MP 13408316900 1/1/93 1/1/94 PERSONAL & ADV.. INJURY $ 1, Q00, 000 OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $ 1,000,000 ,000,000FIRE FIREDAMAGE (Any one fire) $ 50,000 MED. EXPENSE (Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE $ LIMIT ANY AUTO ALL OWNED AUTOS BODILY INJURY $ (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY $ (Per accident) NON -OWNED AUTOS GARAGE LIABILITY PROPERTY DAMAGE $ EACH OCCURRENCE $ EXCESS LIABILITY UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM STATUTORY LIMITS WORKER'S COMPENSATION EACH ACCIDENT $ AND DISEASE—POLICY LIMIT $ EMPLOYERS' LIABILITY DISEASE—EACH EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS PROJECT IMPROVMENTS TO IDAHO AVENUE, BROADWAY AVENUE & EAST 2ND STREET, MERIDIAN, IDAHO CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF MERIDIAN EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 33 EAST IDAHO LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR MERIDIAN, IDAHO 83642 LIABILITY OF ANY KIND UPON THE COMPANY, IT AGENTS OR REPRESENTATIVES. AUTHORIZED E RESENTATIV � C� CACORD CORPORATION 1990 ACORD 2" (7190) ISSUED TC: CITY OF NERIDIA'N 33 E IDPHO MERIDIAN.- IC E2642 STAT=INSURANC= FUND 1 .1 : 4. STA?F STATEHOUSE k A I L =CI3Ei IDAH% ?72C CERTIFICATE OF INSURANCE PROJECT: IDAHO eFOAD�AY & E ZND THS: STAT- INSURANCE FUND 4ERE`. Y CERTIFIES THAT THE INSURANCE FOLICY HEREuNDEk DESCRIdEC IS IN FULL FORCE AND EFFECT ON THE DATE Of THIS CERTIFICATE AND THAT IT REPA.7NS IN FULL FORCE AND "EFFECT UNTIL 'CANCELLED. irAI,,,E(S) OF INSURED dARTCN CCNSTiR.UCTIOv INC MAILING ADDRESS CF IN$UPED:PO ECX 44356 aCISER I^. 53711-10356 POLICY IN FORCE: FRO' JANUARY 13, 1472 12:01 A.M.e STANDARD TIFE AT THE ADDRESS CF THE INSLRED SHOWN, AEOVZ OR THE J0o SITE IN IDAHO. TYPE CF INSURANCE POLICY NUMBER CCVERAGE inC�tKEFS CCIµPENSATION 5365S3 SUSJECT TO THE TERMS OF THE ,OCCUPATIONAL DISEASE NNCRKERS COMPENSATION LAWS AND CCCUPATIONAL CISEASE LAWS OF THE STATE OF IDAHC EMPLOYER'S LIP:IILITY LIMITS: cODILY INJURY'3Y ACCIDENT 5100.000 EACH ACCIDENT 60DILY INJURY -Y CISEASE - 1500tuCC POLICY LIMIT EODILY INJURY SY DISEASE - 1 i0,000 TACH EMPLOYEE THE INSURANCE COVERAGE APPLIES TO EN#PLOYEES OF THE AE?CVEE-MENTIONED COMPANY WCRKIN6 ANYWHERE IN THE STATE OF IDAHO AND ALSO TO ANY EMPLOYEES LIVING IN IDAHO -':',UT WCRKIN: TEMPORARILY IN A NEIGH30RIiNu STATE. i1 ADDITION TO THE REQLIRED CCVERAaEP THE FCLLC%%ING=LECTED COVERAGE ALSO APPLIES: THIS C=RTIFICATE IS VALID FOR ONE YEAR F40N ;AT= CF C€RTIFICATE. IN THE EVENT OF CANCELLATION OF SAID POLICY, THE STATE INSLRANCE FUND WILL ENDEAVOR TO NOTIFY THE PARTY TO WHCN THS CERTIFICATE IS ISSL=D 3Y PROVIDING TEN (10) DAYS ADVANCE NOTICE, PUT TdF STATE INSURANCE FUND SHALL NOT BE LIABLE IN ANY WAY FOR FAILURE TO GIVE SLCH NOTICE. DATED AT ,'C SS, IDAHO ON x/22/93 AGENCY NIC: 00123 Gt RGE �XzAL-ERS UNCERWRITIANG MANAGER SIF OCZO4 U3MAR:JE P203bC2u1 FrO"ecc Scheduler START DATE: TRCJECT: PHASE 2 DOWNTOWN RECONSTRUCT N RUN DATE:: 05MAR93 FINISH DATE: 10MAB93 � SPONSOR: BARTON CONSTRUCDN, INC. Rev 0 SCHEDULE REPORT by EARLY START DATA DATE: JwZEB93 CUTOFF DATE: 31MAR93 ----------------------- -------------------------- ACTIVITY REM ---- EARLY ------ ---- LATE ------ TF NUMBER DESCRIPTION DUR PCT START FINISH START FINISH ------------------------------------ BLOCK 1, SHEET 2 1030 SURVEY 1 0 1040 DEMO S SIDE 1 0 1050 SIDEWALK/CURBS S SID 3 0 1060 GREASE/SAND TRAP 2 0 1070 DEMO CURBS N SIDE 1 0 1080 CURB N SIDE 3 0 1090 IRR./LANDSCAPE 4 0 1100 PAVERS 2 0 1110 A.C. PATCH/OVERLAY 2 0 23MAR93 0 GROUP TOTALS 16 0 08MAR93 08MAR93 08MAR93 08MAR93 0 09MAR93 09MAR93 09MAR93 09MAR93 0 10MAR93 12MAR93 10MAR93 12MAR93 0 10MAR93 11MAR93 10MAR93 11MAR93 0 12MAR93 12MAR93 12MAR93 12MAR93 0 15MAR93 17MAR93 15MAR93 17MAR93 0 18MAR93 23MAR93 18MAR93 23MAR93 0 24MAR93 25MAR93 24MAR93 25MAR93 0 26MAR93 29MAR93 26MAR93 29MAR93 0 SureTrak Project Scheduler Page 2 ?ROJECT: PHASE 2 DOWNTOWN RECONSTRUCT'N RUN DATE: 04MAR93 START DATE: 18FEB93 SPONSOR: BARTON CONSTRUCTION, INC. Rev 0 FINISH DATE: 10MAY93 SCHEDULE REPORT by EARLY START------------ -- -DATA DATE: 18FEB93 CUTOFF DATE: 31MAR93 ------------------------ !kCTIVITYREM ---- EARLY ------ ---- LATE ------ TF VUMBER DESCRIPTION DUR PCT START FINISH START FINISH ------------------------------------- 3LOCK 2, SHEET 3 1120 SURVEY 1 0 24MAR93 24MAR93 25MAR93 25MAR93 1 1130 DEMO N SIDE: 2 0 25MAR93 26MAR93 26MAR93 29MAR93 1 1180 DEMO S SIDE: 1 0 29MAR93 29MAR93 30MAR93 30MAR93 1 1140 CURB N SIDE 2 0 30MAR93 31MAR93 30MAR93 31MAR93 0 1190 CURB S SIDE 1 0 30MAR93 30MAR93 31MAR93 31MAR93 1 1150 IRR./LANDSCAPE: 4 0 01APR93 06APR93 01APR93 06APR93 0 1200 ELEC U/G 2 0 01APR93 02APR93 05APR93 06APR93 2 1210 LIGHT POLES 2 0 05APR93 06APR93 07APR93 08APR93 2 1160 SIDEWALK 2 0 07APR93 08APR93 07APR93 08APR93 0 1170 PAVERS 2 0 09APR93 12APR93 09APR93 12APR93 0 1220 PATCH AC/OVERLAY 2 0 09APR93 12APR93 09APR93 12APR93 0 GROUP TOTALS 14 0 SureTrak Project Scheduler PROJECT: PHASE 2 DOWNTOWN RECONSTRUCT'N Page RUN 3 DATE: 04MAR93 START DA'Z'E: 18FEB93 10MAY93 SPONSOR: BARTON CONSTRUCTION, INC. Rev 0 DATA DATE: 18FEB93 FINISH DATE: CUTOFF DATE: 31MAR93 SCHEDULE REPORT by EARLY START -------------------------------------------- ACTIVITY REM ----EARLY------ ---- LATE ------ TF NUMBER DESCRIPTION DUR PCT START FINISH START FINISH ------------------------------------------- BLOCK 3, SHEET 5 1230 DEMO 1/2 W SIDE 1 0 30MAR93 30MAR93 09APR93 09APR93 8 8 1240 ELEC U/G 2 0 31MAR93 01APR93 12APR93 13APR93 1250 LIGHT POLES 2 0 02APR93 05APR93 14APR93 15AFR93 8 1260 SURVEY 1 0 09APR93 09APR93 12APR93 12APR93 1 1270 DEMO 2nd 1/2 W SIDE 1 0 13APR93 13APR93 13AFR93 13APR93 0 1280 IRR/LANDSCAPE 2 0 14APR93 15APR93 14APR93 15APR93 0 1290 CURB/SIDEWALK 2 0 16APR93 19AFR93 16APR93 19AFR93 0 1300 PAVERS 1 0 20APR93 20APR93 22APR93 22APR93 2 1310 AC PATCH/OVERLAY 1 0 20APR93 20APR93 22APR93 22APR93 2 GROUP TOTALS 16 0 SureTrak Project Scheduler Page 4 PROJECT: PHASE 2 DOWNTOWN RECONSTRUCT'N RUN DATE: 04MAR93 START DATE: 18FEB93 SPONSOR: BARTON CONSTRUCTION, INC. Rev 0 FINISH DATE: 10MAY93 SCHEDULE REPORT by EARLY START DATA DATE: - 18FEB93 CUTOFF DATE: 31MAR93 ACTIVITY------- ------------------------------; REM ---- EARI..Y ------ ----- LATE ------ TF NUMBER DESCRIPTION DUR PCT START FINISH START FINISH ------------------------------------------------------------ BLOCK 4, SHEET 4 1320 SURVEY 1 0 20APR93 20APR93 20AFR93 20APR93 0 1330 DEMO 2 0 21APR93 22APR93 21AFR93 22APR93 0 1340 CURB 2 0 23APR93 26APR93 23APR93 26APR93 0 1350 IRR/LANDSCAPE 2 0 27APR93 28APR93 27APR93 28APR93 0 1370 ELEC U/G 2 0 27APR93 28APR93 27APR93 28APR93 0 1360 SIDEWALK 1 0 29APR93 29APR93 29AFR93 29APR93 0 1380 LIGHT POLES 1 0 29APR93 29APR93 29APR93 29APR93 0 1390 AC PATCH/OVERLAY 2 0 30APR93 03MAY93 30AFR93 03MAY93 0 1400 PAVERS 2 0 30AFR93 03MAY93 30AFR93 03MAY93 0 GROUP TOTALS 10 0 REPORT TOTALS 41 0 n CONCO CONSTRUCTION, INC. 1224 7TH ST SO NAWA, IDAHO 83651 (208) 585-3166 February 17, 1993 City of Meridian Atten: Wayne Forrey Grant Administrator 33 East Idaho Ave Meridian, Idaho 83642 Wayne, During the pre -construction meeting held on February 17, 1993 regarding the East Idaho Avenue, East 2nd Street, East Broadway Avenue Rehabilitation Project - Meridian, Idaho. It was brought to my attention that the bid item # 7 (construct brick paving) was priced at $ 8.50. This price was to represent a square foot price. This price error on my part was an honest mistake, competitive bid prices should reflect this error. My price should of read as follows $ 8.50 x 9 = $ 76.50 S.Y. The total price for bid item # 7 should be $ 36,567.00 instead of $ 4,063.00. This should bring my bid total for the project to $ 143,504.00. Please notify me ASAP on this matter. Thank You /L r Jerry Hess, Jr President Cecil D. Andrus y p Gouernor oat 4� James V. Hawkins Director rE ~ DEPARTMENT OF COMMERCE February 16, 1993 The Honorable Grant P. Kingsford Mayor, City of Meridian 33 East Idaho Avenue Meridian, ID 83642 Re: Bid Proposal, City of Meridian, ICDBG-9I-III-31 Dear Mayor Kingsford: 700 west State Street Statehouse Mail Boise, ID 83720-2700 Phone (208) 334-2470 FAX (208) 334-2631 As stated under Item #14, Bid Security, in the contract documents, all bidders were required to guarantee, not withdraw, their proposals within sixty (60) days of bid opening. It has been the department's policy to require forfeiture of the bid bond if a bidder fails to honor his bid proposal. Sincerely, Ka Frances, Administrator Division of Community Development KF:pma cc: Wayne Forrey, The City Leaders Institute IDAHO February 16, 1993 City of Meridian 33 East Idaho Ave. Meridian, Idaho RE: E. IDAHO, E. BROADWAY and E. SECOND STREET PROJECT This is a formal letter to the City of Meridian; After the determination of bid on t111.e above project I noticed the large discrepency in bids. I immediately returned to my office to check with my subcontractors. It is clear they were not aware this bid should have Davis -Bacon Wage as I thought they were. As you can see this is a great error in contracting costs. Therefore, after careful consideration, I must decline assign- ment of bid to Conco Construction. If you have any questions as to my validity or reputation as a Contractor please feel free to contact the following: Larry Bledsoe - City of Nampa 465-2220 Gene Enebo - City of Caldwell 455-3006 John Edney - ACHD 346-7680 They will give references to my character and w.3rkmanship. Recpectfully, 9*� Jerry Hess, Jr. Owner Conco Construction 5�- - 31L --)C 9y0 yO�y SURIV HUBBLE ENGINEERING 7025 Emerald • Suite 200 • Boise, Idaho 83704 AGREEMENT BETWEEN CLIENT AND ENGINEERS FOR THIS AGREEMENT entered into this day of Citv of Meridian W9 (208) 322-8992 • Fax (208) 378-0329 PROFESSIONAL SERVICES Project No. 91-097 19—, between (the CLIENT) and HUBBLE ENGINEERING, an Idaho corporation of Boise , Idaho (the ENGINEERS), WITNESSETH: WHEREAS, the CLIENT intends to reconstruct Broadway Avenue between E. 1st Street and E. 2nd Street, and Idaho Avenue between Meridian Street and E. 2nd Street. plus a public plaza and parking lot in the downtown area , hereinafter referred to as the PROJECT; NOW, THEREFORE, the CLIENT and the ENGINEERS in consideration of their mutual covenants herein agree in respect to the performance of professional engineering services by the ENGINEERS and the payment for those services by the CLIENT, as set forth below. CLIENT INFORMATION The CLIENT will furnish to the ENGINEERS as—built data, boundary descriptions, original cost estimates and other information that may be needed. SERVICES TO BE PERFORMED BY THE ENGINEERS The ENGINEERS will Provide engineering and surveying services as described in the proposal to the City of Meridian dated October 24, 1991, a copy which is attached as Exhibit C. SCHEDULE OF SERVICES TO BE PERFORMED The ENGINEERS will perform said services as follows: in a timely manner, in basic accordance with the proposed schedule submitted in the proposal (Exhibit B, Proposed Work Outline BASIS OF FEE AND BILLING SCHEDULE The CLIENT will pay the ENGINEERS for their services and expenses as follows: monthly progress payments with a total fee of $19,500.00. An itemized billing will be provided each month. File Folder Title Remarks Supplemental Contract Conditions are attached in Exhibit A. THE TERMS AND CONDITIONS ON THE REVERSE SIDE ARE PART OF THIS AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CLIENT: ENGINEERS: City of Meridian HUBBLE ENGINEERING _ -- - - ---------------- NAME 33 E. Idaho 7025 W. Emerald, Suite 200 _ ----- - - ----- - ---- - --- --- -- - - - -- - STREET STREET Meridian, Idaho 83642 _--_ _Boise d7ah--_ 83704 CITU 5 E •- / ZIP CITY �STATE ZIP �j/J RE / President.,---- T1 residentTEE! - TITLE SIGNATURE - Distribution: White - ENGINEERS Yellow . CLIENT Pink - PROJECT FILE '' L Golden Rod - OFFICE FILE REV EXHIBIT A SUPPLEMENTAL CONTRACT CONDITIONS 1. INDEPENDENT CONTRACTOR. It is understood by the parties hereto that the Contractor is an independent contractor and as such, neither it nor its employees, if any, are employees of the City of Meridian for purposes of tax, retirement system, or social security (FICA) withholding. It is further understood that the Contractor has obtained, and will maintain at its expense for the duration of this Contract, statutory worker's compensation coverage, employer's liability, and comprehensive general liability insurance coverage for its principals and employees for the services to be performed hereunder. The comprehensive general liability insurance shall have a minimum limit of five hundred thousand dollars ($500,000) per claim and five hundred thousand dollars ($500,000) aggregate. 2. EFFECTIVE DATE AND TIME OF PERFORMANCE. This Contract takes effect upon signature. The services to be performed by the Contractor will be completed no later than September 1992, in accordance with project schedule included in Master Grant Agreement between the City of Meridian and the Idaho Department of Commerce. 3. SCOPE OF SERVICES. The Contractor will perform the following services: I. Preliminary Services This would involve preparing cost estimates, schedules, and other information necessary to finalize the grant process. We will work with City staff, Ada County Highway District's staff, and representatives of the Local Improvement District. II. Design Services This would include sufficient field surveys to prepare construction plans and related documents. Surveys will establish vertical and horizontal control, determine existing curb and finish floor elevations, location of drainage facilities, and other physical features involved. III. Design This would include designing all street and parking lot improvements such as curbs, sidewalks, and drainage facilities. We would also prepare construction plans and specifications. Page 1 of 6 n IV. Review and Approval We will review the plans with the Meridian City Engineer, Ada County Highway District staff, and representative of the Local Improvement District. Any revisions created from this review process will be incorporated into the construction plans. V. Bidding and Pre -construction Conference This will include preparing the construction bid package in conformance with applicable Community Development Block Grant requirements, attending any pre-bid meetings necessary to discuss the project, answer questions of bidder, attend the bid opening, and assist with the pre -construction conference. VI. Construction Staking Curb and gutter grades will be provided at regular intervals and other critical locations. Valley gutters will be staked as required. Radius point for curves with less than 50 -foot radii will be set. The subgrade for the parking lot will also be staked. VII. Record Drawings Record plan drawings will be prepared upon the completion of the project. These will be reproducible. VIII. Fee The fee for these services will be $19,500.00. It is understood and agreed by the parties that the services of the Contractor do not include any of the following: the disbursement or accounting of funds distributed by the City of Meridian's financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG project. 4. COMPENSATION. For the satisfactory completion of the services to be provided under this Contract, the City of Meridian will pay the Contractor the sum of $19,500.00 which the City of Meridian agrees to pay as set forth as follows: The City of Meridian will pay Hubble Engineering, Inc. on a monthly basis for services and expenses described in a monthly progress report and itemized billing. The total fee is $19,500.00. Payment will be based on progress and percent complete. City will monitor all progress and completion based on the Scope of Services listed in Supplement Contract Condition No. 3. Page 2of6 5. CONFLICT OF INTEREST. The Contractor covenants that it presently has no interest and will not acquire any interest, direct or indirect, in the CDBG project which would conflict in any manner or degree with the performance of its services hereunder. The Contractor further covenants that, in performing this Contract, it will employ no person who has any such interest. 6. TERMINATION OF CONTRACT. This Contract may be terminated as follows: (a) Termination due to loss of funding. This Contract will terminate, in whole or in part, at the discretion of the City of Meridian in the event that the Department reduces or terminates payments under the CDBG Program so as to prevent the City of Meridian from paying the Contractor with CDBG funds. In this event, the City of Meridian will give the Contractor advance written notice which sets forth the effective date of the termination and explain that the termination is due to a loss or reduction of the CDBG Program grant. (b) Termination for cause. (i) If the City of Meridian determines that the Contractor has failed to comply with the terms and conditions of the Contract, it may terminate this Contract in whole or in part at any time before the date of completion. If the Contractor fails to comply with any of the terms and conditions of this Contract, the City of Meridian may give notice, in writing, to the Contractor of any or all deficiencies claimed. The notice will be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected within a reasonable period to be specified in the notice, City of Meridian may, with no further notice, declare this Contract to be terminated. The Contractor will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of reasonable damages suffered by the City of Meridian by reason of the Contractor's failure to comply with this Contract. Notwithstanding the above, the Contractor is not relieved of liability to the City of Meridian for damages sustained by the City of Meridian by virtue of any breach of this Contract by the Contractor, and the City of Meridian may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the City of Meridian from the Contractor are determined. Page 3 of 6 7. DOCUMENTS INCORPORATED BY REFERENCE. The City of Meridian's application to the Department for CDBG funding, dated October 1991, and all applicable federal and state statutes and regulations are incorporated into this Contract by this reference and are binding upon the Contractor. 8. CIVIL RIGHTS ACT OF 1964. The Contractor will abide by the provisions of the Civil Rights Act of 1964, which states that under Title VI, no person may, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 9. SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974. The Contractor will comply with the following provision: No person in the United States may on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with the funds made available under this title. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 will also apply to any such program or activity. 10. SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968. The Contractor will ensure that, to the greatest extent feasible, opportunities for training and employment arising in connection with this CDBG-assisted project will be extended to lower income project area residents. Further, the Contractor will, to the greatest extent feasible, utilize business concerns located in or substantially owned by residents of the project area in the award of Contracts and purchase of services and supplies. 11. MINORITY BUSINESS ENTERPRISE. Consistent with the provisions of executive Order 11246 and OMB Circular A-102, Attachment O, the Contractor will take affirmative steps to assure that minority businesses are used when possible as sources of supplies, equipment, construction, and services. Additionally, the Contractor must document all affirmative steps taken to solicit minority businesses and forward this documentation along with the names of the minority subcontractors and suppliers to the local government CDBG recipient upon request. 12. NONDISCRIMINATION. The Contractor will not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental handicap, or national origin. Page 4 of 6 13. OWNERSHIP AND PUBLICATION OF MATERIALS. All reports, information, data, and other materials prepared by the Contractor pursuant to this Contract are to be the property of the City of Meridian and the Department which have the exclusive and unrestricted authority to release, publish, or otherwise use, in whole or part under this Contract shall not be subject to copyright or patent in the United States or in any other country without the prior written approval of the City of Meridian and the Department. 14. REPORTS AND INFORMATION. The Contractor will maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by the City of Meridian to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the City of Meridian or its authorized representative, and will be retained for three years after the expiration of this Contract unless permission to destroy them is granted by the City of Meridian. 15. ACCESS TO RECORDS. It is expressly understood that the Contractor's records relating to this Contract will be available during normal business hours for inspection by the City of Meridian, the Department, the U.S. Department of Housing and Urban Development, the U.S. Comptroller General, and, when required by law, representatives of the State of Idaho. 16. CONSTRUCTION AND VENUE. This Contract will be construed under and governed by the laws of the State of Idaho. In the event of litigation concerning it, venue is the Fourth Judicial District in and for the County of Ada, State of Idaho. 17. INDEMNIFICATION. The Contractor waives any and all claims and recourse against the City of Meridian, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to the Contractor's performance of this Contract except for liability arising out of concurrent or sole negligence of the City of Meridian or its officers, agents, or employees. Further, the Contractor will indemnify, hold harmless, and defend the City of Meridian against any and all claims, demands, damages, costs, expenses, or liability arising out of the Contractor's performance of this Contract except for liability arising out of the concurrent or sole negligence of the City of Meridian or its officers, agents, or employees. Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day of , 1992. CONTRACTOR BY: Contractor DATE: EDH/dkg supcon.frm Page 6of6 CITY OF MERIDIAN Aw Grant P. Kingsford Mayor of Meridian DATE: EXHIBIT B PROPOSED WORK OUTLINE AND SCHEDULE November 1 - 15: December 1 - 15: December 15 - Jan 15: January 15 - 30: February 1 - 28: March 1 - 15: March 15: Assist with cost estimates and finalizing the Grant requirements. Design Surveys. Project design and preparation of construction plans and specifications. Meet with property owners to review all entry sidewalk design. Plan reviews and approvals. Bidding. Begin construction. This proposed work plan has some slack time. The schedule could be moved forward if desired. 028. pro EXHIBIT C COST PROPOSAL FOR THE CITY OF MERIDIAN 1. PRELIMINARY SERVICES This would involve preparing cost estimates, schedules and other information necessary to finalize the grant process. We will work with City staff, Ada County Highway Districts staff and representatives of the Local Improvement District. II. DESIGN SERVICES This would include sufficient field surveys to prepare construction plans and related documents. Surveys will establish vertical and horizontal control, determine existing curb and finish floor elevations, location of drainage facilities and other physical features involved. 111. DESIGN This would include designing all street and parking lot improvements such as curbs, sidewalks, and drainage facilities. We would also prepare construction plans and specifications. IV. REVIEW AND APPROVAL We will review the plans with the Meridian City Engineer, Ada County Highway District staff and representative of the Local Improvement District. any revisions created from this review process will be incorporated into the construction plans. V. BIDDING AND PRE -CONSTRUCTION CONFERENCE This will include preparing the construction bid package in conformance with applicable Community Development Block Grant requirements, attending any pre-bid meetings necessary to discuss the project, answer questions of bidder, attend the bid opening and assist with the pre -construction conference. VI. CONSTRUCTION STAKING Curb and gutter grades will be provided at regular intervals and other critical locations. Valley gutters will be staked as required. Radius point for curves with less than 50 foot radii will be set. The subgrade for the parking lot will also be staked. VII. RECORD DRAWINGS Record plan drawings will be prepared upon the completion of the project. These will be reproducible. VIII. FEE 029. pro The fee for these services will be $19,500.00 2 PREVIOUS WORK EXPERIENCE PLANTATION L.I.D. Designed for reconstruction approximately 1.25 miles or residential streets to match existing homes. Assisted with project administration throughout the entire project, from initial meeting, applying for L.I.D. Status, arranging financing, design and construction observation services. Total Construction Cost was approximately $750.000.00 Total Engineering Surveying was approximately $80,000.00. The project took approximately 12 (twelve) months from start to finish. Contact person is Mr. Steve Spickelmier at Ada County Highway District. II. MITCHELL AVENUE Designed for new construction approximately 0.25 miles of residential street. Provided surveys, design, construction drawings and specifications. Total Construction Cost was approximately $65,000.00. Total Engineering and Surveying Cost was approximately $8,000.00. The project took approximately 2 (two) months. Contact person is Mr. Steve Spickelmier at Ada County Highway District. C.D.B.G. Experience Mr. Mike Preston, P.E. and Mr. Keith Jacobs, Jr., P.E. on our staff both have prior C.D.B.G. experience. This experience was gained at positions prior to employment with Hubble Engineering, Inc. Public Street Design Experience Hubble Engineering, Inc. has designed numerous public streets. Examples of projects with prior street design experience include, but not limited to the following: Meridian Green Subdivision Glennfield Manor Subdivision Crystal Springs Subdivision Crestwood Estates Subdivision Public Street Surveying Experience Hubble Engineering, Inc. has provided surveying services on numerous public roads. Examples of projects with prior Public Street Surveying experience include: Franklin Road East 1st Street Marigold Street Horseshoe Bend Hill Current Work Activities Hubble Engineering, Inc. is currently involved in numerous projects ranging from individual lot survey's to multiphased subdivision projects to a large helicopter taxiway and hanger at the Idaho Air National Guard. Some of these projects are nearing completion and others should slow down soon due to winter conditions. This project would be accommodated comfortably because the majority of the investigation and design should occur during the winter period. Coordination With the City of Meridian We have worked with the Meridian City of Engineers and inspectors in the past. We thoroughly enjoy working with the City and hope that the feeling is mutual. Our philosophy is to have our entire team available to assist with any questions or changes that may arise. We have close communications at the office so that any concerns from the City staff could be explained to any of our staff. For example, it a City Inspector should propose a change to our survey crew, our crew chief would immediately involve our designer or project engineer. We would also plan periodic design review conferences with the appropriate staff to discuss any design decisions being made. 028. pro E KEITH L. JACOBS, JR., P.E. PROFESSIONAL ENGINEER Over thirteen years of experience in civil engineering projects. Experienced in project planning, scheduling, design, and construction monitoring. Major strengths include: * Engineering expertise in project grading and drainage, hydraulics and hydrology. * Civil design of U.S. Governmental projects for the United States Air Force; General Service Administration; United States Post Office. * Experienced in preparing: plans, specifications, cost estimates, scheduling, and project management of public roadway design projects and private developments. * Project Manager/Engineer on Plantation LID, Seamans Gulch Road Realignment and Rebuild, Idaho City Boardwalk Project (Economic Development Block Grant), Sank River Rest View on 1-84. no TODD R. WAITE, L.S. SURVEY MANAGER Seventeen years experience in surveying and civil engineering positions. These include supervision of up to four survey crews, experience on mapping, control, construction and boundary survey projects using the latest total stations and data collectors. Project management of large survey projects. Design/draft using CAD techniques. Major strengths include: * Experience on large roadway design and construction projects including, Horse Shoe Bend Highway, Banks -Lowman Highway and Mt. St. Helens Scenic Highway. * Experience as a municipal roadway designer and surveyor. * Experience in multi section cadastral surveys and research. * Survey project management experience and personnel supervision. * Comprehensive grasp of the latest survey equipment applications and capabilities. * Expertise on large scale survey control projects. GARY L. RODENSPIEL, L.S. REGISTERED LAND SURVEYOR Over twenty-six year of experience and twenty-four years of responsibility and supervision in cadastral, lattoral, topographic, solar, engineering design, route and aerial surveying calculations and writing descriptions; in particular, emphasizing the U.S. Manual on Public Surveys of Public Lands, aliquot parts of Sections, land developments, subdivisions, individual property surveys, site surveys, ALTA, U.S. and State Highway Surveys and highway design plans, water and sewer horizontal and vertical alignments, aerial mapping control, easements (access, ingress=egress, water, sewer, air), Lambert and Mercator coordinate systems, dependent and railroad surveys. Including affidavits - correction and clarification. Major strengths include: * Expertise in all aspects of land surveying including cadastral, subdivision of sections and boundaries. * Expertise in writing boundary descriptions. * Expertise in design of roadways, sewer and water systems. GREGORY G. CARTER, L.S.I.T. LAND SURVEYOR IN TRAINING Greg has been with Hubble Engineering, Inc. since June 1991, and has acted as our Survey Crew Chief. During this time he has worked on numerous subdivision project and the East 1st Street Reconstruction project. He has previous experience with the Bureau of Land Management as a Forest Service Survey Technician EDUCATION: Bachelor of Science in Surveying from Oregon Institute of Technology.