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ICDBG-87-III-15-SR Senior Center 1987Cecil D. Andrus Governor ^James V. Hawkins Director February 24, 1989 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 RE: ICDBG-87-111-15-SR Dear Mayor Kingsford: Meridian Senior Center Grant 700 west State Street Boise, Idaho 83720 Phone (208) 334-24.70 Telex 5106003708 IDCOMRCE Fax (208) 334-2631 I appreciate the assistance provided me by Mr. Jack Niemann during my final monitoring of the Meridian Senior Citizens Center grant project on October 14, 1988. Pursuant to my interim and final monitorings, the following Idaho Community Development Block Grant program compliance areas were reviewed: 1 . Accountability and Financial Management 2. Environmental Review 3. Labor Standards 4. Civil Rights 5. Acquisition and Relocation 6. Citizen Participation 7. Performance I will address each of these areas individually, noting any deficiencies or follow up actions which may need to be taken in order for the project to be in compliance with the program requirements. 1 . Accountability and Financial Manaaement A Financial Management Review - Determination of Compliance A review of the City's financial records indicates the City is in compliance with the requirements. • • -U- �- 11 •1 • • • A review of the procurement documentation indicates the City is in compliance C. Review of Subrecipients - Not applicable. r;11X61 501* •C1Q_I> D. Review of Cost Allowability Determination of Compliance A review of the documentation in this area indicates the City is in compliance. E Review of Personal Property Management and Disposition - Not applicable. 2. Environmental Review A Environmental Review Record - Determination of Compliance A review of the City's environmental review record indicates the City is in compliance with this requirement. B. Exempt Activities - Determination of Compliance The City determined the project is exempt from NEPA requirements. C. Categorical Exclusion - Not applicable to this project. D. Finding of No Significant Impact - Not applicable to this project. E Environmental Impact Statement - Not applicable to this project. F. Historic Preservation A review of the documentation indicates the City obtained a determination from the State Historic Preservation Office. O Floodplains and Wetlands - Not applicable to this project. H. Endangered Species - Not applicable to this project. 1. Noise - Not applicable to this project. J. Air Quality - Not applicable to this project. K. Water Quality - Not applicable to this project. 3. Labor Standards A Contract Documents - Determination of Compliance A review of the contract documents indicates the City is in compliance. B. General Administration - Determination of -Compliance y.14-1 A review of the documentation in this area indicates the City is in compliance. 19-M :1 : •: •Mone11• .: A review of the payroll documentation indicates the City is in compliance. ITMM Ve1 .::• IFTM A review of the documentation in this area indicates the City is in compliance. •1:11 .1 . IVIMTM ME UMIne IP •::• --1 A review of the documentation in this area indicates the City is in compliance. . _• -L D- �� 9. • • •1 A review of the City's personnel policies indicates they are in compliance with the equal opportunity requirements. MINIff RMRMTEMMIMFISIM Mr.1 . IKO •11• A review of this area indicates the City is in compliance. ^ D. Impact - Determination of Compliance A review of this area indicates the City is in compliance. 5. Acquisition and Relocation - Not applicable to this project. .. • ODIUMM WE MWIMOne11• A review of this area indicates the City is in compliance. 11- 1- �- - 11 1-. •: • •1�• --1 ' The City completed the project relatively close to their proposed schedule and therefore meets the requirement of expending grant funds in a timely manner. • • -- 11 I •. •: • •:: • -: The project is eligible per 24 CFR 570.901 (b)(i)(c) and therefore is in compliance with eligibility requirements. Projects which benefit senior citizens meet the national objective which requires principal benefit to low and moderate income persons. Senior citizens are presumed to meet this standard. The City of Meridian has done a good job implementing the Idaho Community Development Block Grant for the Meridian Senior Citizens Center. The Idaho Department of Commerce believes the City of Meridian has the capacity to administer future Idaho Community Development Block Grants. It has been a pleasure working with the City of Meridian, the Meridian Senior Citizens, and Mr. Carlyle Briggs on this project. Please feel free to call me at 334-2470 if you have any questions regarding this monitoring letter. Sincerely, Gail Atwood Community Development Specialist cc: Mr. Carlyle Briggs Cecil D. Andrus Governor James V. Hawkins Director November 10, 1988 DEPARTMENT OF COMMERCE TO: ICDBG Grantee FROM: Gail Atwood, Project- Manager Division of Community Development SUBJECT: Contract Extension Amendment 700 west state street Boise. Idaho ;83720. Phone (208) 334-2470 Telex 5106003708 IDCOMRCE Fax (208) 334-2631 r� Attached is the executed amendment which extends your contract with the Idaho Department of Commerce through project closeout. Please file this amendment with your grant, contract. A copy has been forwarded to your grant administrator for their records. If you have any questions, please feel free to call me at 334-2470. GA:aw Attachment cc: Grant Administrator CONTRACT AMENDMENT NO. Z CONTRACT NO. ICDBG- 87 -III -I5 -SR The contract between the Department of Comme ce a d e City of .Meridian is hereby ame�� 1 "10 An extension through project closeout. Performance and financial reports are due to the Department on the dates indicated below: The foregoing contract amendment is hereby accepted with the understanding that all other terms and conditions of the con- tract will remain the same. Dated: day ofci� Ja es V. Hawk ns, 19 partment of Commercector Si ature (chie - evecVci official) Dated: L{� day of (�� 1985 Grant P Kingsford Mayor, City of Illeridian Typed Name Title .O-%" PROOF OF PUBLICATION 00"*N County of Ada § § ss. State of Idaho § Marjorie Ruth Moon, being first duly sworn, on oath says that she is the principal clerk of The VALLEY NEWS, a newspaper of general circulation, published weekly by Marjorie Ruth Moon, publisher, at Meridian, County of Ada, State of Idaho; That the annexed notice was published in said news- paper once each and every week for consecutive weeks, the first publication being on the 19th day of October ,19 88, and the last publication being on the 19th day of OrtohPr , 19_$.$.. That the said newspaper has been published continu- ously and uninterruptedly in said county during a period '� of more than seventy-eight consecutive weeks prior to the first publication of the attached notice. Principal Clerk Subscribed and sworn to before me this 20th of October , 19 88 /Notary Public Residence: My commission expires: 3- RESOI.Ui' M NO.116 - RESfiLUIION SOF THE QTY UNQL OF THE QTY OF MERID- 1, IDAHO, PROVIDWO FOR THE OPTION :OF A'4AIR HOUSM ;ICY FOR THE QTY OF MERID- WHEREAS, kit unlawful to diseaimi- te an the bads of race. calor, religion, ", ag of bousiag orland to be wed for of.boating; and WHEREAS, die (Sty Council of the ty of Meridian deems it in the bat of the City a -(Meridian to adopt a I bmdns pbticy; . NOW; THEREFORE; :SE 1T RE- SOLVED BY THE MAYOR AND THE Wry COUNcL OF THE CITY OF *UMIAK MOO: I. That within avatLblleaesources the oty Will aaiatafl persons ivbo deet they livae been discriminated against because 4 tone, odor. taiSm. , sex or gational ptigia In ft*`egaity under fedatil and ;;soft lawn by filing a complaint with the Idaho Hanan Rights Ceanmission or the V.S. Dgmu. oat of Housing and urban - "dopmelt, Stamm dotal 06ce Division.onvAnce - 2. That the City dull publicize this Sobtrion and thiough this Publicity cause o+rnets of rel estate, develop- cad builders to became awrwe of tbeir o'specteties and Atdeatt ausmC ad iuiy appli=* stoma or load. Lwo or oldi- '>tsroes. n PASSED BY THE C11Y COUNCIL, q.F THE CTI'YOF MERID1AKIDAHo, #s M &y of Octaber,1988. Jl/ �lrt7tlr. lare GR,&NT P. KINCSfl=. MAYOR `N% Jack Niemaw JACK NIEMANN, CITY CLERK PUBLISH: Oct. 19.1988m ��AT 6F,gt O Cecil D. Andrus o 700 West State Street Governor ., o Boise, Idaho 83720 James V. HawkinsPhone (208) 334-2470 M. Director . �4q• Telex 5106003708 IDCOMRCE �rE 04 Fax (208) 334-2631 DEPARTMENT OF COMMERCE October 7, 1988 The Honorable Grant Kingsford Mayor of Meridian 728 Meridian Street Meridian, ID 83642 Dear Mayor Kingsford: A review of your grant file indicates your contract with the Idaho Department of Commerce expired on September 30, 1988. Attached are two copies of an amendment to your contract which extends your grant through project closeout. Please sign and return both copies of this amendment for James V. Hawkins' signature. An executed amendment will then be returned to you for inclusion in your grant file. Please feel free to call me at 334-2470 if you have any questions. ^ Sincerely, Gail M. Atwood Project Manager GMA:aw Attachment cc: Carlyle Briggs -6 AHO 1. 1 ENTENNIAL•1 Cecil D. Andrus Governor James V. Hawkins Director July 19; 1988 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 700 West State Street Boise, Idaho 83720 Phone (208) 334-2470 Telex 5106003708 IDCOMRCE Fax (208) 334-2631 RE: ICDBG-87-III-I5-SR Meridian Senior Center Project Dear Mayor Kingsford: On June 30, 1988, 1 performed an interim monitoring on the Meridian Senior Center project. Pursuant to my monitoring visit, I reviewed the following . Idaho Community Development Block Grant compliance areas: 1. Environmental Review 2. Labor Standards 3. Citizen Participation I will address each of these areas individually, noting any follow up action required by the City in order to be in compliance with the program regulations. The areas of Civil .Rights, Financial Management and Accountability, and Performance will be reviewed when I perform the final monitoring on the project in August. The Meridian Senior Center project was determined by the City to be exempt from the National Environmental Policy Act requirements per the Finding of Exemption dated November 18, 1987. No follow up is required in this area. AHO 1890- C E NTE NNIAL- 1 My review of the labor standards documentation indicates the City is in compliance in this area and no follow up is required. The City of Meridian is in compliance with this area and no follow up is required. After the final monitoring has been completed, the Department of Commerce will mail the City a final monitoring letter which states the follow up actions required for the City to be in compliance with the remaining program regulations which will be reviewed in August. Please feel free to call me at 334-2470 if you have any questions Sincerely, Gail M. Atwood Project Manager cc: Carlyle Briggs G .er:,.i�:-i Ar w J�:iiGI C_t:Ze:.'e Board G: Directors _.tet _'] regular seeElon. Fa: l ll% :ad5e-., Ct}airman, ores�;:inr. A;embere present: Dale Ryan, :.algin Lane, Julia ctilinovi ch, Awn A.tlefrord, Dale mates, Joe Turner, Martha aer:y,* Elson Ryska, RL2ph N.urray a::d our Coord{nator, Jeannie Eaw'. absent: Vanda Lounshury a_Jd Valerie Loud erbough. Kinutes of the Aor;l 5 meeting were read and corrected: in 9th para- graph --insert "Centennial committee" after 'Ribbon' . ; ar;d after Bates moved,--etrike tree remainder of the sentence, then add "that Jeannie attend the Poard of Directors meeting monthly and someone else attend the others". Seconded by Julia and carried. Julia presEnted the Treasurers report. Joe Turner moved to accept, .2nd by Eldon Gray, carried. Eldon Gray explained special meeting of the Executive Committee re: Van Liability Insurance. Minutes sheets presented. Report accepted. Nutrition and Transportation reort: k-eals / who' els 387 riles 601 ConEregrate 2500 Passengers 167 Total 30.7 Boardings 350 Our new Van along with those for Kuna, :tar and Eagle will be presented between Nlay 17- 24. .QJ Block Grant and relative information: Dale explained the improve menta in the entrance halt.. It was reported that we have used all � the 'grant' money and will have to bake up 10mo from Association funds. It was moved by Julia and seconded by Joe Turner that the i d �� ' ' Association pay any" charges over and above the 'grant funds.' (� Carried. _ Eldon Gray moved that we use some of the old rug material to repair spots in some of the office and hall space. Seconded py Melvin Lane. Carried. It was agreed that Eldon Gray talk to the boy who mows the lawn. Moved by Eldon and seconded by Hazel Ryska that we continue paying the 'laum boys as he and Eldon agree. Koved by Julia that we have the Potluck May 139 1988. 2nd by Hazel. Carried. Joe Turner and Martha Berry attended Area III meeting last Monday. Martha attends the Nutrition part of the meeting. There was also such talk about Legislative Lobbying. Joe Turner is now President of Ada Council on Aging. -1- • J n4C. n CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 679 ,Voce.,, Aad X a 8.Y70.2 TELEPHONE - (208) 343-3381 • 342-5792 , 1988 June 30 Gail M. Atwood Community Development Analyst Idaho Dept. of Commerce State Capitol Bldg., Room 108 Boise, Idaho 83720 Dear Gail: Subject: Meridian Senior Center, Project No. ICDBG-87-III-I5-SR Request for Funds No. 1 (Final) The following are enclosed: 1. Request for Funds, No. 1 (Final) 6-22-88, $5,000.00. 2. Copy of i-nvoice from contractors. 3. Copy of payrolls. 4. ICDBG progress report. 5. Contract and Subcontract Activity (Exh. III.D). 6. ICDBG Civil Rights and Fair Housing Performance Report. 7. Part I.•Labor Standards Compliance, Individual Construction Contracts. 8. Labor Standards Compliance Subcontractor Worksheet. 9. Final Labor Standards Compliance Report. (We presume you will forward to HUD, if required.) I would like to proceed with whatever else is needed at this time, for project closeout. All construction work has now been performed and accepted. Billings have been submitted and are awaiting payment. All construction work was performed by the owners of vendor -contract installer firms, or by a subcontractor owner. I have verified with staff of the Meridian Senior Citizen Center, Jeannie Hawk, and seniors president, Dale Ryan, that these owners did in fact perform all of the installation work at the site. If you can list for me, any additional items to be provided for project closeout, I will endeavor to provide them promptly. Very truly yours, A'9' P //," r / n Car yl riggs, Meridi n Grants Admi strator cc: Meridian City Clerk - Jack Niemann Meridian Senior Center - Jeannie Hawk r 00 M .+ •� L t0 V O O a C 1 V 00 w C7 y u Z CD 00 IC r. z g w �o E w, O >W a a Ln E 0 Ln a r � 0 is CC •v r 00 M .+ •� O O Cl O 1 00 w CD 00 IC r. z g w O c Ln Ln a r � v �j 00 O C1 CI 1` °� v99999 E O O O O O •r Ln i33 00 co kn u 1 O o N � �w 1 o 0 U U 00 O N 1 00 1 E"w• O 1 Cl 1 Ln r o N 1 � O E~ O 1 Z°ni° fj°t7 00 �rn F° w 1 0 1 UU r-� a M Q 1 N M O 1 Cl) 1 to M 00 a ~ w o� • tOp N O 1 O 1 M a o 0 •r ;.i N ^' O 0 O 0 O LO � ~ O to Ln Ln 4- O 'O �- -P Ln U W B Cf) M � em Z h oa z .1 z Meridian Glass & Screen', Inc. 1550 East Fairview Meridian, Idaho 83642 Phone 888-2064 Customer's Order No. "t ,j Name Address Insurance 2 Date 19 Y4.1 A service charge of 11/2% per month (18% annual) will be charged on past due accounts. Should this account be referred to an attorney for collection, buyer agrees to pay reasonable attorney fees and all costs of suit. Customer's Signature NAMPA FLOOR COVERING, INC. 1116 Second Street South NAMPA, IDAHO 83651 Nampa 466-8461 Boise 345-8461. Terms: Payable upon receipt. CUSTOMER'S ORDER NO. PHONE DATE NAME �RESf 7r SOLD BY GASH C.O.D. CHjAARRGE ON ACCT. MDSE. RET'D. PAID OUT Exhibit VLC ICDBG Progress Report Report No.,. l Grantee; eridian. ID Date ---6-20-88 Date of Contract:_ 9-25-87 Grant No.ICDBG-87-III-I5-SRType Senior Citizen Contact Amount: $ 5.000.00 Report Period From:-. -29-88 To: _6 -2o -SS Match Amount: & 4-A95.00 pmpjUed by:- Carlyle W. Briggs Telephondc?os)34,-381 Termination Date:_ 9-30-88 L Description of Work Accomplished This PerLed: __Construction comnl_.-d_ ll. Work Anticipated to be Completed Next Period: none n III. Changes to Scope or Complexity of Work; Problems which may Cause .Delays: _ none IV. Information Required from !DC or Others to Avoid Delaytt; none V. Summary of Contract Time Eat. Completion Date: 6-30-88 percent of Contract Time Elapsed 66 96 Eat. Percent of Project Work CompletC 100 % VI. Progress Payment Request for Panda this pWW:.S 5,000.00 Paid to date: Sn_ VIL List Executed Subcontracts 4Wkoneactor Purpose $ Amount Jleedve Date Roberts Construction Sliding partition 4,030.00 3-29-88 Nampa Floor Covering, Inc. Carpet/Floor 4,180.49 3-29-88 n Meridian Screen & Glass, Inc. Windows/Doors 2,063.37 3-29-88 - - Exhibit VLC - 1 n Vlll. Construction information Activity Date Activity Dion Bid Documents ApproveQ 3-28-88 Start of Construction 3-29-88 Contract Award_ 3-29-88 Employee Interviews 6-17-88 Debarred List Checked 3-10-88, (Lette )Construction Completion_ 6-7-88 Preconstruction Cont 3-29-88 Environmental Release 11-24-88 IX. Labor Ixfornation ContrnctorYSubconrractor No. of Payrolls Roberts Construction 1 Nampa Floor Covering, Inc. 2 Meridian Screen & Glass. Inc. 1 X. Civil Rights/Reneficlaries Total Population to Benefit:- 8,300 --TT7—T. 4%Male: Quantify Minority Benefit; Cert&adons on File 1 2 1 Female: Date Yes No Fair Housing Resolution Adopted X Equal Opportunity Employer X Affirmative Action Plan X Community Profile Completed X Fair Housing Poster at Site, City Hall/Courthouse X Equal Opportunity Poster at Site X General Conrtnents/Narrative Certification I, the undersigned, do hereby certify that the information contained in this report is true and cornett and accurately reflects the progress and status of the grant project. Sig Mavnr .111no 2n 1988 Chief Electedtfficiaf I Title Date VI.0-2 U U 0 .1 mr .-4 cr r- to tD ri O O 00 N 1 1 N LO co M M 000 OO O O L O Gr O O M J NCD �t. W RRa��m 04 .lfi R cc E •:C4ai4wi%6 a� m O tori � n to to M 00 M 00 M 00 p 0 00 Cj Cl Cl ►-+ t1 •r pS t0 Q RS m CL•r N � 3 '17 •r Z' .r Qo b m > L ti ' O 0 +J U- zL N • >1 u T3 C W O t� qp v N Ln !7 O Ln O ri 42) r. c 5- u ux C O > � L +-) O U N N i z N C Lo r I U 0 O O I �• a ( �+ N 4.1CD r La_ it O .r •N �rO Jit m CC Z � oC N ,. tt1 � 1 27 � z u y 1 poo zU 3 �f cu 00 to w N mt cu M N Ova u 0 -A to aZ o 0 0 r-. U Q 000 00(-i 00 000 O V h rd d 4-) 4-1 Z3 'A v {) •r � r 3 CV fli -0 C) 0 M 4-) (n 5 -'s 4-) 4-) -IT s'"[ O C C I I I I � F ,� .. U O U o U , 4- 0 C: 3 O O 01 et M z:r'°''-�a Ocw) O SC)i 0 O o °.-+° to I U V � V � �t N OO O O L O Gr O O M J NCD �t. W RRa��m 04 .lfi R cc E •:C4ai4wi%6 a� m Exhibit III.E Idaho Community Development Block Grant Civil Rights and Fair Housing Performance Report Grantee: City of Meridian, Idaho Date: June 20,1988 Contract No. ICDBG-87-III-15-SR Part A - Community Profile Type of Project: Senior Center Construction Amount and Percentage of ICDBG Funds Spent as of this date: s.5,000— % 100 1. If not already included in the original application, has a community profile been developed signifying population characteristics relating to race, ethnic groups, sex, age and head of household? Shown in original application- From 1980 census data. Part B - Employment Patterns of Grantee Agency/Loan Fund Recipients 1. Are written employment and City/County personnel policies available for review? Identify the type of information that is available to show that City/County practices are consistent with local policies, i.e. composition of staff by sex, race, handicap status and national origin, and salary levels. Give staff composition. Employment and personnel and Resolution, and have Dept, HUD and others. policies established by Ordinance been approved by EPA, Transportation 2. Were equal opportunity practices followed in advertising vacancies for City/County personnel? Please describe. Are copies of vacancy announcements and ads available for review? Yes. See records in City Clerk's office. Exhibit M. E-1 Part C - Impact 1. Has the appropriate document Steps to comply with Section 3 for prime and subcontractors been submitted to the Department? Has it been determined that contractor and subcontractor response is adequate? Please describe the tracking system that is used to verify this information. Section 3 document submitted. 2. Identify any efforts to utilize minority and women owned businesses in carrying out activities funded with Idaho Community Development Block Grant Funds. Please be specific. Is adequate time provided for these businesses to respond to advertisement of contracting opportunities? Please describe the advertising practices that are used. Grants administrator is WBE certified by Idaho Transportation Dept. and acceptable to City. Minority Enterprises, Boise, contacted when seeking quotes for materials and contract work. 3. Identify actions taken to affirmatively further fair housing, i.e. does a local fair housing resolution exist? Has the Resolution been publicized? If so, when? See City Clerk's Records. At. Identify any actions taken to create access for or provide opportunities for minority groups, handicapped persons, and other protected groups to participate in the project. Please identify the nature of this participation. Meridian Senior Center was constructed to provide for wheel chair access, restrooms, drinking fountains, ramps into building, etc. Exhibit M. E-2 W Part D - Beneficiaries 1. Are IPDBG project beneficiaries identified by race, ethnicity and gender? How is this information verified? What records are kept? Give beneficiary data. No known record kept of those using Senior Center. 1980 Census Data lists those in community. If the project involves job creation, beneficiaries must also be identified by type of job and salary level. This specific project creates only part-time jobs during construction. 2. Are benefits direct or indirect? Specify. Benefits are direct to all users of Senior Center because items constructed relate to safety, and health, energy conservation and general increase in usefullness of the facility How is this infomwtion verified? Visual obervation before and after construction and comments of users. Exhibit M. E-3 n Yes No 3. With business projects, is position and salary data sufficiently detailed to assess practices with regard to hiring, training, promotion and compensation, i.e., is there an affirmative action plan? XXXX Please identify the type of data that is available. Meridian has Affirmative Action Plane` Employee Personnel Plan How are practices assessed from this data? Long term tenure of employed persons. Loyalty to city Administration Personel Comments of employees. 4. Have any equal opportunity complaints been filed against the City or County in the past three years? XXXX Are there any pending complaints? If yes, please describe. XXXX - None known. As chief elated official, I hereby certify that the information provided in this HMO report is true and correct. Chief ElectedOffi ' rant P. Kingsford Mayor, City of Meridian �.: Key Contact Person: --Carlyle W. Briggs, P.E. n Telephone Number: _1208) 343-3381 Exhibit M. E-4 PART I LABOR STANDARDS COMPLIANCE, INDIVIDUAL Date 6 -?0-8 CONSTRUCTION CONTRACTS initials!M: GRANTEE City of Meridian, Idaho 1. Contract Identification Project Manager ICDBG-87-III-I5-SR a. Project number or designation 1 b. Name of general contractor RO c. Description of work Foldin 'Q i d. Bid opening date_3- R -AA e. Contract award date- f. Contract amount 4- ,00 g. Start of construction 3- - -- -` h. Wage decision # Tnag-3__ and modifications 2. Bid Specifications a. Labor Standards Provisions Yeses__ No (HUD 4010) included b. Correct wage decision and Yes X _No____ modifications included 3. Employee Interviews a. Number of interviews—1— b. Number of subcontractors fntery ewe c. Evidence of comparison to payrolls -DrdS d. Resolution of discrepancies/labor standards violations Yes None No 4. Administration a. Request for Wage Decision in file Yes— Yes X____ X---- No` b. Preconstruction conference minutes signup sheet in file Yes XNo c. Evidence of clearance of General Contracto0__ with HUD's debarred list Yes X No d. HUD notified of: -` i. Project name, location Yes No---- ii. Bid opening Yes' No iii. Contract award date Yes-('-- _� No iv. Notice to proceed/start of construction Yes X No V. Wage decision and modifications used Yes_ X e. Wage restitution paid YesNOWE No f. HUD notified of enforcement actions Yes-NUNt No n n PART I LABOR STANDARDS COMPLIANCE, INDIVIDUAL Date 6 _2Q-$$ CONSTRUCTION CONTRACTS Initials -($- GRANTEE City of Meri di anT Kahn 1. Contract Identification Project Manager ICDBG-87-LL-15-SR a. Project number or designation 2 _ b. Name of general contractor U a �- c. Description of work Floor r pair an c�rnet��' Tnr d. Bid opening date e. Contract award date -49 88`--`__�__ - f. Contract amount ' ,180-49 g. Start of construct on =$ h. Wage decision # �8-3 Dated and modifications None - -- 2. Bid Specifications a. Labor Standards provisions (HUD 4010) included b. Correct wage decision and Yeses__ No____ modifications included 3. Employee Interviews a. Number of interviews b. Number of subcontractors fnter-viewecT -� c. Evidence of comparison to payrolls SM` n ervi a recd (S d. Resolution of discrepancies/labor —` standards violations Yes None No 4. Administration a. Request for Wage Decision in file Yes—X---- No b. Preconstruction conference minutes "- _ ��`�- c signup sheet in file Yes—x No _ c. Evidence of clearance of General Contractor` with HUD's debarred list Yes X No d. HUD notified of: `i i. Project name, location Yes X No---- ii. o_-!_ii. Bid opening Yes -'X— No iii. Contract award date Yes X No iv. Notice to proceed/start of construction Yeses No V. Wage decision and modifications used Yes X e. Wage restitution paid Yeses- Noi f. HUD notified of enforcement actions Yes none No___— PART f. I LABOR STANDARDS COMPLIANCE, INDIVIDUAL Date 6-N(-.88 CONSTRUCTION CONTRACTS InitTafs:NB_ GRANTEE City of Meridian, Idaho 1. Contract Identification Project manager ICDBG-8%-III-1 -SR a. Project number or designation 3 b. Name of general contractor1 1dn ��_ rr an --Inc. New OWs c. Description of work W&oorS d. Bid opening date 3--ZB---W� e. Contract award date 3-29-8S`" f. Contract amount2'�Ob" g. Start of construct�o`n h. Wage decision # -` - Date& and modifications 2. Bid Specifications a. Labor Standards Provisions Yes ��(_ No (HUD 4010) included b. Correct wage decision and Yes_` No___ i modifications included 3. Employee Interviews a. Number of interviews l._ b. Number of subcontractors�ntervewewed none c. Evidence of comparison to payrolls.-igg�n y,PK-racpcds d. Resolution of discrepancies/labor standards violations Yes__nQ0.e,_ No 4. Administration a. Request for Wage Decision in file YesX____ Nc___�_ b. Preconstruction conference minutes 6 signup sheet in file Yes X No c. Evidence of clearance of General Contractor with HUD's debarred list Yes No d. -X HUD notified of: i. Project name, location YesX No ii. Bid opening Yes_No �W� iii. Contract award date Yes No _ iv. Notice to proceed/start of construction Yes X No V. Wage decision and X modifications used Yes No e. o_ __ _ Wage restitution paid Yes d`he N6-- f. HUD notified of enforcement actions Yes aona— No n Labor Standards Compliance Subcontractor Worksheet Date: &--ZQL:a� Project: ICDBG-87-III-I5-SR Subcontractor: Dave Klua 1. Contractor/Subcontractor Agreement Yes X No N/A _ 2. Payrolls submitted weekly Yes X No_ N/A _ 3. Payrolls marked "initial" and Yes X No N/A "final" and numbered —� 4. Payrolls signed by employer or Yes X No N/A authorized representative 5. Authorization for employee signing Yes X No` N/A payrolls 6. Apprenticeship registration records Yes No N/A_X_ 7." Apprentices paid correct percentage Yes NA N/A_X_ 8. Ratio of apprentices to journeymen Yes NA N/A_JL observed . 9. Record of Additional Classification for any trades not shown on wage ' decision Yes _No N/AJL_ 10. Has overtime been paid correctly? Yes No. N/AJL_ 10a: Number of wage interviews 1 _ T\ 11. Were HUD 11's compared to payrolls Yes— No_! N/A_L. and resolved? 12. Fringe benefits - Box "A" or "B" Yes_No_N/A_X_ checked 13. Amount of fringe benefits indicated Yes No N/AA_ 14. CC 257 es_No__ Yes—.No--Y/A—.- N/A_15. 15. Sect. 3 Yes No! N/A _ rO FINAL LABOR STANDARDS COMPLIANCE REPORT Restitution of $.00 to $999.99 We Handbook 1344.1, Paragraph g., page 3-15 for amounts totaling $1,000 or more) TO BE FORWARDED TO THE HUD OFFICE= ATTENTION: LABOR RELATIONS STAFF, WHEN EACH CONSTRUCTION CONTRACT IS COMPLETED. y. -ad :.:Dress: City of MAridian, Tdabo Description of Work: Meridian Senior Center - Construction HUD Program or Source of Funds: ICDBG-87-III-I5-SR Prime Contractor : Roberts Construction Contract Amount:$4.030.00 Pre -Construction Conference Date: 3-29-88 Location: Meridian Senior Center (Labor Standards Provisions) included in Specs? Yes Form #: 4010 (2-84) Was a Wage Determination Included in the Specs? Yes Number: ID88-3 Number of Modifications: None F •e all Contractor -Subcontractor Certifications been received? Yes Are Contractor(s) Payroll Certifications Submissions Current & Complete? Yes Number of Construction Wage Interviews (HUD -11) Completed: Number of Trades Interviewed: 1 1 Were any Violations Discovered and Resolved? No Number: Name Number of Employees Involved: 1 # of Subs Involved: Nnnp Total Amount of Underpayments: D -B: None CWHSSA: None Briefly Describe any Labor Standards Complaints & Resolutions: None known Is any Contractor Retainage Held at this Time? No Amount: None SUBCONTRACTOR(S) WHO WORKED ON THIS CONTRACT NAME ADDRESS CONTRACT AMOUNT TYPE OF WORK None NOTE: PLEASE USE REVERSE SIDE OF THIS FORM OR AN ATTACHMENT FOR ANY ADDITIONAL INFORMATION I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT ALL LABORERS AND MECHANICS EMPLOYED ON THIS CONSTRUCTION CONTRACT WERE PAID IN ACCORDANCE WITH THE LABOR PROVISIONS, EXCEPT AS NOTED. THERE ARE NO OUTSTANDING OR UNRESOLVED LABOR STANDARDS UNDERPAYMENTS, COMPLAINTS, OR DISPUTES. SIGNATURESZ/Z'TITLES Meridian Grants Administrator DATE: Carlyle W. Briggs, P.E. FINAL LABOR STANDARDS COMPLIANCE REPORT Restitution of $.00 to $999.99 (r Handbook 1344.1, Paragraph g., page 3-15 for amounts totaling $1,000 or more) TO BE FORWARDED TO THE HUD OFFICE; ATTENTION: LABOR RELATIONS STAFF, WHEN EACH CONSTRUCTION CONTRACT IS COMPLETED. --,-- --wnd .,;uress: City of Meridian, Idaho Description of work: Meridian Senior Center - Construction HUD Program or Source of Funds: ICDBG-87-III-I5-SR Prime Contractor : Nampa Floor Covering Contract Amount: $4,180.49 Pre -Construction Conference Date: 3-29-88 Location: Meridian Senior Center (Labor Standards Provisions) included in Specs? Yes Form #: 4010 (2-84) Was a Wage Determination Included in the Specs? Yes Number: 1088-3 Number of Modifications: None F •e all Contractor -Subcontractor Certifications been received? Yes Are Contractor(s) Payroll Certifications Submissions Current & Complete?Yes Number of Construction Wage Interviews (HUD -11) Completed: 1 Number of Trades Interviewed: 1 Were any Violations Discovered and Resolved? NO Number: None � Number of Employees Involved: 1 # of Subs Involved: None 'Dotal Amount of Underpayments: D -B: None CWHSSA: None Briefly Describe any Labor Standards Complaints & Resolutions: None Is any Contractor Retainage Held at this Time? No Amount: None SUBCONTRACTOR(S) WHO WORKED ON THIS C014TRACT NAME ADDRESS CONTRACT AMOUNT TYPE OF WORK None NOTE: PLEASE USE REVERSE SIDE OF THIS FORM OR AN ATTACHMENT FOR ANY ADDITIONAL INFORMATION I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT ALL LABORERS AND MECHANICS EMPLOYED ON THIS CONSTRUCTION CONTRACT WERE PAID IN ACCORDANCE WITH THE LABOR PROVISIONS, EXCEPT AS NOTED. THERE ARE NO OUTSTANDING OR UNRESOLVED LABOR STANDARDS UNDERPAYMENTS, COMPLAINTS, OR DISPUTES. SIGNATURE: TITLE:Meridian Grants Administrator DATE: June 20, 1i88 Carlyle W. Briggs, P.E. FINAL LABOR STANDARDS COMPLIANCE REPORT Restitution of $.00 to $999.99 (r,:^ Handbook 1344.1, Paragraph g., page 3-15 for amounts totaling $1,000 or more) TO BE FORWARDED TO THE HUD OFFICE; ATTENTION: LABOR RELATIONS STAFF, WHEN EACH CONSTRUCTION CONTRACT IS COMPLETED. �nd ..;dress:- City of -Meridian, -Idaho — Description of Work: Meridian Senior Center Construction HUD Program or Source of Funds: ICDBG-87-III-I5-SR Prime Contractor fleridian Glass & Screen, INCContract Amount: $4,180.49 Pre -Construction Conference Date: 3-29-88 Location: Meridian Senior Center (Labor Standards Provisions) included in Spec's? Yes Form is 4010 (2-84) Was a Wage Determination Included in the Spec's? Yes Number: ID88-3 Number of Modifications: None F •e all Contractor -Subcontractor Certifications been received? Yes Are Contractor(s) Payroll Certifications Submissions Current & Complete?Yes Number of Construction Wage Interviews (HUD -11) Completed: 1 Number of Trades Interviewed: 1 Were any Violations Discovered and Resolved? No Number: None Number of Employees Involved: 1 4 of Subs Involved: None Total Amount of Underpayments: D -B: CWHSSA: Briefly Describe any Labor Standards Complaints & Resolutions: None known Is any Contractor Retainage Held at this Time? No Amount: None SUBCONTRACTOR(S) WHO WORKED ON THIS CONTRACT NAME ADDRESS CONTRACT AMOUNT TYPE OF WORK Non NOTE: PLEASE USE REVERSE SIDE OF THIS FORM OR AN ATTACHMENT FOR ANY ADDITIONAL INFORMATION I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT ALL LABORERS AND MECHANICS EMPLOYED ON THIS CONSTRUCTION CONTRACT WERE PAID IN ACCORDANCE WITH THE LABOR PROVISIONS, EXCEPT AS NOTED. THERE ARE NO OUTSTANDING OR UNRESOLVED LABOR STANDARDS UNDERPAYMENTS, COMPLAINTS, OR DISPUTES. SIGNATURE: / TITLE: Meridian Grants Administrator DATE: June 0, 1988 Carlyle W. Briggs, P.E. n Exhibit III.A-1 GRANTEE EMPLOYMENT PROCEDURE A EXAMINING NEW HIRES IN THE GRANTEE'S OPERATING UNITS GROUP NEW HIRES LABOR FORCE OR POPULATION OF GRANTEE'S JURISDICTION NUMBER PERCENT NUMBER PERCENT WHITE 2 100% 36 100 BLACK HISPANIC ASIAN AMERICAN INDIAN MALE 1 50% 27 75% FEMALE 1 50% 9 250 Exhibit III.A-1 Cecil D. Andrus Governor dames V. Hawkins Director June 21 , 1988 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 700 West State Street Boise, Idaho 83720 Phone (208) 334-2470 Telex 5106003708 IDCOMRCE Fax (208) 334-2631 RE: ICDBG-87-III-I5-SR Meridian Senior Center Grant Project Dear Mayor Kingsford: Pursuant to my conversation with Mr. Carlyle Briggs, grant administrator for the Meridian Senior Center Grant Project, I am scheduled to perform an interim technical assistance monitoring on the project on Thursday, June 30, 1988. 1 will meet with Mr. Briggs at his offices on Thursday morning and we will visit the project site once my review of the grant files is completed. My technical assistance monitoring visit will consist of a review of the following Idaho Community Development Block Grant (ICDBG) compliance areas: 1. Environmental Review 2. Labor Standards 3. Civil Rights 4. Citizen Participation Following my monitoring visit, I will inform the City within thirty (30) days of any corrective or follow up actions necessary to bring the project into compliance with the program regulations. AHO 189NT NN AAL•1 Please feel free to call me at 334-2470 if you have any questions regarding my monitoring visit. Sincerely, inn Gail M. Atwood Community Development Specialist cc: Jeanne Hawk, City Administrator Carlyle Briggs, B & A Engineers Cecil D. Andrus Govemor ,-`emes V. Hawkins Director June 21 , 1988 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 loo west state street Boise, Idaho 83720 Phone (208) 334-2470 Telex 5106003708 113COMRCE Fax (208) 334-2631 RE: ICDBG-87-III-I5-SR Meridian Senior Center Grant Project Dear Mayor Kingsford: Pursuant to my conversation with Mr. Carlyle Briggs, grant administrator for the Meridian Senior Center Grant Project, I am scheduled to perform an interim technical assistance monitoring on the project on Thursday, June 30, 1988. 1 will meet with Mr. Briggs at his offices on Thursday morning and we will visit the project site once my review of the grant files is completed. My technical assistance monitoring visit will consist of a review of the following Idaho Community Development Block Grant (ICDBG) compliance areas: 1. Environmental Review 2. Labor Standards 3. Civil Rights 4. Citizen Participation Following my monitoring visit, I will inform the City within thirty (30) days of any corrective or follow up actions necessary to bring the project into compliance with the program regulations. Please feel free to call me at 334-2470 if you have any questions regarding my monitoring visit. Sincerely, inn Gail M. Atwood Community Development Specialist cc: Jeanne Hawk, City Administrator s Carlyle Briggs, B & A Engineers /O�\ b -z �i--2S W STATEMENT Roberts Construction, GENERAL CONTRACTORS ' VERL ROBERTS-OWNER 11011 Goldenrod Ave. / Boise, Idaho 83704 (208) 376-6618 / (208) 3NE-0174 TO C h I W,6 . -7 _CX -el &V 3 KA f / 2c,� Gr't �-- ADDRESS CITY, STATE, ZIP Ruiz PHONE DATE TERMS . HIM n n CONSULTING ENGINEERS AND SURVEYORS CONSTRUCTION MANAGERS 14cude, �'a!zIZ4121 83702 TELEPHONE — (208) 343-3381 • 342-5792 June 6, 1988 Gail M. Atwood Community Development Analyst Idaho Dept. of Commerce State Capitol Bldg., Room 108 Boise, Idaho 83720 Dear Gail: Subject: Meridian Senior Center, Project No. IDCBG-87-III-I5-SR Contracts for Materials and Installation. Enclosed is a copy of each of three contracts executed for materials and installation labor for the subject grant work. Please contact me if you have questions or need further information. Very truly yours, Carly W. Briggs, Grants Administrator encl: Meridian Glass & Screen, Inc. Nampa Floor Covering, Inc. Roberts Construction cc: City of Meridian - Clerk Meridian Senior Center Materials Labor Total $1,633.37 $ 430.00 $ 2,063.37 3,085.09 1,095.1+0 4,180.49 3,830.00 200.00 4,030-00 $8,548.46U,77.40 $10,273.86 NOTICE TO PROCEED To: Date: Nidr;j,18,& Gloss f 5�,��rj,�. Project Number and Description: l.ls"O �`ri•vc� Ave ! e -P 2aze;o -Ale- You are hereby notified to commence WORK in accordance With the Agreement dated 3 -zy 9' �' , 19 , on or before 119-11, , and you are to complete the WORK within qU 'consecutive calendar days thereafter. The date of completion of all WORK is therefore Jun& 30 . 19-i—f. r A Al (owner) By w . ACCEPTANCE OF NOTICE. Receipt of the above NOTICE TO PROCEED is hereby acknowledged by this the Z day of 19 S Ine �Oy Title n / r 3rc1 L,r.� PRODUCER 7M. S. JkM; & CSt'SMNY OF MAM .2.0. BSC 8688 BOISE, MANO 83707 INSURED MEMIAN GLASS & SCRM4. INC. 1550 FAST FAIRVI4 AVE. HMMIAN. MkW 83642 THIS CFRDFiCATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND GA ALTER THE COVERAGE RDEO QY THE POLICIEfk BELOW. r-- - -- -- 'CON" A.IvY A LETTER 'COMPANY ILf-TIER 13 COMPAWl C LET. LR �— COMPANY �+ LETT E R COMPANY iE LETTER COMPANIES AFFORDING COVERAGE 71 -US IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOOINOICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. T TYPE OF INSURANCE I POt.ICY NUMBE H I IIILCTNE C%•.E (MhtL41-1Y) --- -- -- _-- - - POLICY EXPIIVIIDN DALE (MWDiYYY) LIABILITY LIMITS IN THOUSANDS EACH OCCURRENCE GENERAL UASIUTY BODILY COMPREHENSIVE FORM 1 INJURY $ PROPERTY PREMiSES/OPERATIONS UNDERGROUND EXPLOSION & COLLAPSE HAZARD j j DAMAGE $ $ PRODUCTS/COMPLEIED OPERATIONS CONTRACTUAL j COMBINED $ $ � INDEPENDENT CDNTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE UABILITY ANY AUTO ALL OWNED AUTOS (PRIV. PASS) ALL OWNED AUTOS (O HERRNIPTHAN) HIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY EXCESS LIABILIT l - UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION A AND EMPLOYERS' LIABILITY V:i 1 DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESISPECIAL ITEMS 10/1/88 MDD,y #JAY $ (PEST KRaw, (PER AkAAYMIM $ PROPERTY DAMAGE $ BIAPD COMBINED $ 1COM2NEDI$ STATUTORY -- Is 7, E (EACH ACCIDENT) (DISEASE -POLICY LIMIT) (DISEASE -EACH EMPLOYEE) BE: Meridian Senior Citizens Center Window replacement SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX 1Seridian Senior Citizens Center PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Meridian MAIL 1() DAYS WRETTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. MIT FAILURE TO MAIL SUpi NOTICESMALLSil IMPOSE NO OBLIGATION OR UABNIftY Id8h0 OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES. AUTHOFjW.D HEP SLkNTATIVE MERIDIAN CITY COUNCIL MAY 17, 1988 PAGE # 3 Mayor Kingsford: I appreciate greatly , Mr. Brewer, the efforts on behalf of the City with the APA, I appreciate the fact that your time restraints do not allow you to continue and Mr. Tolsma I would express my appreciation to you tonite for agreeing to accept that position. :Gity CIerk.: At. A4ayor I do not know whether It. au :t to; be .on record t"k,0 Council approved and authorized the signing of the contracts for`the work to be done at the Senior Citizens Center with the Grant Funds the City has received. Mpyw- Kingsford: That is probably a good idea, if the Council would alithorize the signing of these it would be appreciated. Ther MOWM was made by flyers and seconded by Tolsma to authorize the Mayor & City Clerk to execute the necessary contracts in regards to the Grant Funds for the Senior Citizens Center. Motion Carried: All Yea: Tolsma: Our City Park Caretaker has resigned and taken a new job with Ada County at Barber Park, he had been with the City for seven years and caretaker of the park for four years. Mayor Kingsford: On that subject I think it would be appropriate if the Council was to request a letter be drawn thanking him for his /�"efforts.Further along that line if you have time in the near future Mr. Tolsma if we could get together with the City Engineer and City Clerk and maybe work out a job description and maybe even consolidate a couple jobs. Mayor Kingsford: With that if the City Clerk would write a nice letter the Council and myself would all sign it. Being no further business to come before the Council the Motion was made by Myers and seconded by Tolsma to adjourn at 7:45 p.m.: Motion Carried: All Yea: .TEST: JaPk Niemapfi, City Clerk po: Mayor & Council P & Z Members Atty, Eng, Fire Police, Stuart, Ward Gass, Mitich, Hallett Valley News, Statesman ACHD, NIMD, CDH, ACC Settlers Irrg. APPROVED: GRANT KINGSFORD, MAYOR Mail (2) File (4) Cecil D. Andrus SAT sow Statehouse Governor Boise, Idaho 83720 James V. Hawkins y o Phone (208) 334-2470 Director _ Telex 5106003708 IDCOMRCE DEPARTMENT OF COMMERCE April 8, 1988 The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, ID 83642 RE: ICDBG-87-III-I5-SR Dear Mayor Kingsford: Attached is an executed amendment for the City's files on the Meridian senior center project. Please file accordingly. n Please feel free to call me at 334-2470 if you have any questions. '1 Sincerely, - yGail M. Atwood Comunity Development Analyst GMA:aw Attachment cc: Carlyle Briggs r• • ..N' CONTRACT AMENDMENT # Contract No. ICDBG-87-III-I5-SR app 1 1988 Idaho Dept. Of COr�"'"";,e The contract between the State of Idaho, Department of Commerce and the City of Meridian, Idaho is hereby amended +SC follows: w Budget line items are amended as shown in attachment "A" The foregoing contract amendment is hereby accepted with the understanding that all other terms and conditions of the contract will remain the same. James V. Hawkins Department of Commerce (Signature) Grant Kingsford ( Chief Official Type Name) cc: Carlyle Briggs Date1988 Director (Title) Date 1988 Mayor of Meridian (Title) Applicant: Project: ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT City of Meridian, Idaho ICDBG-87-III-I5-SR Improvements to Meridian Senior Citizens Center AMOUNT ICDBG Other Line Items Grant Fed State Local** Total Administrative Expense* 725 725 Project Planning & Design* Land, Structures and rights-of-way Architectural/engineering base fees Project inspection fees 170 170 Relocation Expenses Relocation payments to individuals & businesses Demolition & removal Construction & project improvement 5,000 6,005 11,00f Equipment Audit 100 10C Total Costs** 5,000 7,000 12,00C Remarks: ** Local funds are on deposit in a local bank. *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. Cecil D. Andrus Governor James V. Hawkins Director March 11, 1988 tiAz t Statehouse °•� Boise, Idaho 83720 y C Phone (208) 334-2470 Telex 5106003708 IDCOMRCE ti4 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 RE: ICDBG -87-III-I5-SR Dear Mayor Kingsford: Attached are two copies of an amendment to the project budget for the Meridian Senior Citizens Center improvements project. Please sign and return both copies of the amendment to the Department of Commerce. After the amendment has been signed by James V. Hawkins, a completed copy of the amendment will be returned to you for the City's grant files. Please feel free to call me at 334-2470 if you have any questions. Sincerely, Gail M. Atwood Community Development Analyst Attachments cc: Carlyle Briggs i6A"�H�O 1890•CENTEN�90" Cecil D. Andrus ��As sow Statehouse Governor Boise, Idaho 83720 James V. Hawkins y o Phone (208) 334-2470 Director _ 4 Telex 5106003708 IDCOMRCE 4 a�r8 * og ti DEPARTMENT OF COMMERCE February 1, 1988 Mr. Carlyle Briggs B & A Engineers, Inc. 619 Grove Street Boise, Idaho 83702 RE: ICDBG-87-III-I5-SR Dear Carlyle: Per our phone conversation on January 28, 1988, I telephoned Mr. Frank Valdes, Director of the HUD Labor Relations Office, concerning the Meridian senior project. Mr. Valdes stated that Davis -Bacon wage rates apply to the total dollar amount of all contracts, which includes labor and materials. Therefore, since the two contracts on this project total $6,243.86, Davis -Bacon wages must be paid and weekly payrolls maintained on the project. Please see attached Davis - Bacon Wage Decision ID88-3 for the applicable wage rates for the Meridian senior project. Also, please attach the following items to each contractor's proposal: 1) Signed Contractor Certifications, 2) HUD Labor Standards, and 3) Davis -Bacon Wage Decision ID88-3. I have enclosed these items for your use. Also, per our conversation, please conduct a preconstruction conference so that all contractors are aware of their responsibilities in conjunction with the grant. In addition, I have enclosed Page 7-2 from the HUD Labor Handbook which outlines steps to document owner/operator status. Please let me know if I can be of assistance. Sincerely, Gail M. Atwood Community Development Analyst GMA:ck Enclosures cc: Mayor Grant Kingsford Meridian Senior Cent AHO 1�6-� N SIDE A CALCULATING LOW/MOD PERSONS FROM THE SURVEY I. Tabulate the number of total respondents and low/mod respondents. Example: Size of)Family or Tonal Total Unrelated Individuals Respondents Low/Moderate 1 25 21 2 30 24 3 10 .9 4 12 6 5 14 3 6 7 6 7+ 2 (one of these 2 8 x is an 8 member = 8 family) II. Convert families and unrelated individuals to persons by - 1. Multiplying column A by B for each row and doing the same A and C. ( A ) X ( B ) PERSONS ( A ) X ( C ) PERSONS 30 21 = 21 2 x = 650 48 3 x 10 = 30 4 x 12 = 48 5 x 14 = 70 6 x 7 = 42 7 x 1 = -7 8 x 1 = 8 1 x 21 = 21 2 x 24 = 48 3 x 9= 27 4 x 6 = 24 5 x 3 = 15 6 x 6 = 36 7 x 1 = 7 8 x 1 = 8 III. Sum the products of A and B as well as A and C Sum of AxB: 25 + 60 + 30 + 48 + 70 + 42 +7 + 8 = 290 Total Persons in the -survey. Sum of AxC: 21 + 48 + 27 + 24 + 15 + 36 + 7 + 8 = 186 Total Low/Mod IV. Divide Total Low/Mod persons (186) by Total Persons (290) and multiply by 100 to derive the percentage of Low/Mod persons. 186 290 = .641379 x 100 = 64.14% Dep Commerce drAk-A 1) 9 lifftim LIN 61'1"0Ji1LV A Bulletin of the Division of Community Development During the second week of Buildings used for the general January the Department of Com- conduct of government or general merce, Division of Community administrative affairs are not Development, heli six grant ap- eligible for CDBG assistance. The Plication workshops around the concept "general administrative at - State. Following is a list of gates- fairs" carers all overall departmen- tions whichwereasked at the tai, program management and workshops as well as the answers operating functions, Including func- which involved a research of cur- tions carried out by executives, rent HUD policy: managers, program staff, clerical 1. Does a facility that does not staff and support staff. On the other meet city/county building codes hand, buildings used to deliver ser - qualify as blight? vices to the public would not be It would not qualify as blight un- considered as "bindings for the less there were numerous viola- general conduct of government". tions which would make the build- 5. How many copies of the Ing unoccupiable. The building preappiication and the full appiica- must also show substantial physi- tion need to be submitted? cal decay. Under this standard, One original and two copies rehabilitation Is limited to the extent must be submitted. necessaryto eliminate specific con- 6. How do we calculate the per- ditions detrimental to public health centage of LMI persons? and safety. Divide the total number of LMI 2. Did Congress amend the Housing and Community Develop- ment Act changing the LMI threshold from 51 % to 60% for each activity? No. Congress left the 51% LMI threshold in place. However, states will now be required to use 60% of their CDBG funds to support ac- tivities that benefit low and moderate income persons. 3. Do unrelated individuals living together in a household qualify as LMI; if some of the persons are LMI and some are not? Unrelated individuals living in the same household must be surveyed separately and counted as one-per- son households. This excludes in- stitutionalized facilities such as nursing homes and correctional facilities, but includes facilities such as dormitories and boarding houses. 4. What is the definition of build- ings for the general conduct of governmentl persons benefited by the project by the total number of persons in the project area. Total # of LMI w % of LMI Total # of Persons. Note: This formula is backwards on the preapplication form. 7. How should seniors respond to the questions on Advisory Coun- cil Project Summary regarding local bonding capacity, total juris- diction budget, current bond indeb- tedness and assessed valuation? Senior facilities can respond N/A to all but the question on total juris- diction budget. The seniors should list the total budget for operation of their facility. 8. How do we find out if bind- ings impacted by our project are eligible for or on the Historical Register? Contact Tom Green, Deputy State Historic Preservation Officer, Idaho Historic Preservation Office, 210 Main Street, Boise, ID 83702. ICDBG WORKSHOP QUESTIONS ANSWERED 9. What cities and counties are above the average annual state growth rate? Q11gL Albion, Athol, Bancroft, Bellevue, Bliss, Bonners Ferry, Cas- cade, Challis, Chubbuck, Clark Fork, Clayton, Coeur d'Alene, Cot- tonwood, Dalton Gardens, Dayton, Deary, Declo, Dietrich, Donnelly, Driggs, Drummond, Eagle, Eden, Ferdinand, Feman Lake, Franklin, Garden City, Georgetown, Glenns Ferry, Grand View, Greenleaf, Hailey, Hamer, Harrison, Hauser, Hayden, Hayden Lake, Hazelton, Homedale, Hope, Huetter, Idaho City, Idaho Falls, Inkom, lona, Irwin, Island Park, Juliaetta, Kendrick, Ketchum, Kimberly, Kootenai, Kuna, Lewisville, McCall, Mc- Cammon, Mackay, Melba, Meridian, Middleton, Midvale, Mos- cow, Mountain Home, Nampa, Oakley, Oldtown, Onaway, Plum- mer, Post Falls, Potlatch, Priest River, Rathdrum, Richfield, Ririe, Sandpoint, Shelley, Spirit Lake, Stanley, State Line, Stites, Sugar City, Sun Valley, Swan Valley, Wen- dell, Weston, Wilder, Winchester, Worley. Counties: Ada, Blaine, Bonner, Bonneville, Canyon, Custer, Franklin, Jefferson, Kootenai, Latah, Madison, Oneida, Teton, Val- ley 10. What Is the state average un- employment rate? The 1987 rate will be available February 1, 1988. Call Alan Porter at 334-2470 for details. 11. What is the suggested format for a survey tabulation? See attached sheet, Side A. 12. Did Congress change the law affecting how HUD determines the low and moderate income level in non -metropolitan areas? Yes. The determination will now be based, In part, on the higher of either 80% of the median income of JnCl. CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 679 Wim- �1,wW Azae, Jdalia 0702 TELEPHONE - (206) 343-3381 • 342-5792 February 22, 1988 Gail Atwood Community Development Analyst Idaho Dept. of Commerce State Capitol Bldg., Room 108 Boise, Idaho 83720 Dear Gail: Subject: Meridian Senior Center - Bids for Folding Partition. ICDBG-87-III-I5-SR. Enclosed are copies of proposals for furnishing and installing a folding partition, which are being forwarded for your review and concurrence prior to award. Analysis of the proposals is listed as follows: BIDDER: 1. Waldo Parsons, Parsons Construction, General Contractor Route 4, Box 4430E, Nampa, Idaho 83651, Tel. (208)466-7735. Install folding door partitions approximately 40 feet length with 2 inch moulding to ceiling and truss -----------------------------$440.00. 2. Jerry D. Kern, Western Building Supply, Inc. P.O. Box 445, 224 1st Street South, Nampa, Idaho 83653-0445, Tel. (208)466-2489. A. Furnish FOB jobsite - Hufcor Accordion Partition, 38'-8" x 9'-10", for surface mounting, with STC rating of 15 ----------------- $2,739.00 B. Alternate - same as above except STC -20 --------------------- $2,840.00 (STC - Sound Transmission Control) 3. Verl Roberts, Roberts Construction, 11011 Goldenrod, Boise, Idaho 83704 Tel. (208)322-0174. A. Furnish folding room divider 9'-10" x 28'-81" Woodfold brand - Vinyl ------------------------- $2,445.00 Backing ----------80.00 Total Materials -------$2525.00 8C - 54r. �n.Q!U?.PeIj,, An 619 Wmae, Aged Maide, Jd zAa 89702 ^ B. Labor to Install ------------------------------------------ $ 200.00 TOTAL BID------------- 2'725 00 C. Alternate - Furnish folding room divider: 9'-10" x 28'-81" - Woodfold brand: Hardwood ---$3,750.00 Backing------------ 80.00 ---------------------------- TOTAL Materials ------- $3,830.00 D. Labor to Install------------------------------------------- 200.00 TOTAL PROPOSED TO BE AWARDED -------------------- $4,030.00 In summary, the total amounts proposed to be awarded are: Materials Install 1. Replace windows, door etc. Meridian Glass & Screen, Inc .----------------$1,633.37 $ 430.00 2. Floor covering and replacement: Nampa Floor Covering, Inc .-------------------$3,085.09 $1,095.40 3. Folding door partion: Roberts Construction ------------------------- $3.830.00 $ 200.00 TOTAL MATERIALS & INSTALLATION PROPOSED TO DATE -------------------------------------- $8,548.46 $1,725.40 TOTAL MATERIALS & INSTALLATION -----$10,273.86 Since the proposed award for folding door partition exceeds the amounts shown in the current budget, I have enclosed a revised budget form, reflecting the additional amounts of local funds available for the project. Also enclosed, is a copy of a letter from Meridian Glass and Screen, Inc. listing the amount of $430.00 labor, which is part of the total $2,068.37 bid for materials and installation for windows and door replacement. In accordance with approval terms of your letter of Dec. 4, 1987, we will proceed with award of materials, portions of the contracts, so that material orders can be processed and shipping priorities set. Enclosed are letters to two vendors, Meridian Glass and Screen, Inc. for windows and doors materials, in the total amount of $1,633.37, and to Nampa Floor Covering, Inc. for floor covering materials, in the total amount of $3,085.09. A copy of these letters is enclosed. Please advise if you concur with the folding door portion proposed awards. Very truly yours, ^ y e riggs, P.E Grants Coordinator & Administrator `cc: Meridian City Clerk; Meridian Senior Center A" _111 _ t Page No. / of I Pages PROPOSAL SUBMITTED TO P HONE I DATE - JOB NAME STREET CITY, S ND ZIP CODE JOB LOCATION TE ARCHITECT I DATE OF PLANS I JOB PHONE We hereby submit specifications and estimates for: Ade 7 r i CLwOC , I dollars ($ = — —)• Payment to be made as follows: I iJ This agreement shall not be subject to cancellation and is binding upon the Contrac- tor's written acceptance thereof. Upon such acceptance, this shall constitute the entire contract and be binding upon the parties hereto, as there are no covenants, promises oragreements, written or oral, except as herein set forth. Purchaser may cancel this contract only by immediate Payment of 20% of the gross amount of this contract to- rethcr with written notice of cancellation. Authorized It is further understood that: Signature (A) The contractor shall not be responsible for damage due to strikes, fires, accidents or other causes beyond reasonable control. (H) The above amount indicated 1s the net amount of contract and subject to a legal rate of interest or finance charge. Note: This proposal may be (C) If suit is necessary to enforce this contract the purchaser shall pay all costs_ _days. by us if not accepted within Lwithdrawn including reasonable attorney fee. ,� C rplana DL proposal— oposal — The above prices, specifications nd conditions are satisfactory and are hereby accepted. You are authorized to do Signature the work as specified. Payment will be made as outlined above. - IDote of Acceptance.._ — Signotvre _ _ ---- n WESTERN BUILDING SUPPLY, INC. P.O. BOX 445 NAMPA, IDAHO) 83653-0445 MERIDIAN SENIOR CITIZEN CENTER 133 WEST BROADWAY MERIDIAN, IDAHO) ATTENTION: GLENNIE BID: HUFCOR PARTITION 2-03-88 1 Hufcor Accordion Partition 38` 8" x 9" 10" Surface Mounted STC (Sound Transmission Control) 155 FOB JOB SITE TAX INCLUDED $2,739.00 1 Same as above: STC (Sound Transmission Control) 2L) Approximate weight 3# per square foot BID GOOD UNTIL MARCH 31, 1988 THANK YO 6J , R D D. KERN FOB JOB SITE TAX INCLUDED $2,840.00 WESTERN BUILDING SUPPLY mc. DISTRIBUTORS OF QUALITY BUILDING SPECIALTIES (208) 466-2489 • (208) 888-5561 !!� fr Jerry Kern Post Office Box 445. 224 1 St Street South Nampa. Idaho 83653 Proposal Proposal No. FROM Sheet No. Date A� Proposal Submitted To Work To Be Performed At c. Name i•n C / . ?� z / Q sct�%^ Street Street City State Cit), Date of Plans State Architect Telephone Number We hereby ro ose to furnish all the materials dperfor all the labor necessary, for the compiltion of,// 2 r2 r v, j i i d 0 / 9 .� , r d ff tt SF.r � material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars ($ 1• with payments to be made as follows: V" 1411.-/ /_ " X 1-7) [ir Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon abov work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by 4�,"--,rC,�'� -�— Respectfully submitted�- Per Note — This proposal may be withdrawn by us if not accepted within ACCEPTANCE OF PROM The above prices, specifications and conditions are satisfactory and are hereb specified. Payment will be made as outlined above. ^epted Signature— Date Signature /, n TOPS FORM 3450 ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT Applicant: City of Meridian, Idaho Date: Feb. 22, 1988 Project: ICDBG-87-III-15-SR Meridian Senior Center Improvements Line Items AMOUNT ICDBG Other Grant Fed State Local Total Administrative Expense* Project Planning & Design* 725 725 Land, Structures and rights-of-way Architectural/engineering base fees Project inspection fees 270 270 Relocation Expenses Relocation payments to i dividuals & businesses Demolition & removal Construction & project improvement 5,000 6,005 11,005 Equipment Audit Total Costs" $5,000 1 7,000 12,000 Remarks: Local funds are on deposit in a local bank. *Administrative expenses and project planning design costs when totaled shall not exceed 108 of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. n Meridian Glass & Screen, Inc. 1550 East Fairview Meridian, Idaho 83642 Phone 888-2064 February 9, 1988 Carlisle Briggs 619 Grove St. Boise, ID. 83702 Dear Mr. Briggs: This is to confirm our recent conversation concerning our proposal #12 for materials and labor to be provided to the Meridian Senior Citizens Center. Of the $2,068.37 total project cost, only $430.00 is labor. Should you have further questions, you may contact me at 888-2064. Thanks for your help. Sincerely, q/ 0 -4 -At' z.Jxt4, Joseph Waite TI. k A. ENGINEERS, INC. 1 -RS E 4 � I '? IALI'1'. 1954 CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 61.v Aoew, � ��.r gds, Jdalta SSMP TELEPHONE - (208) 343-3381 • 342-5792 February 22, 1988 Joe Waite Meridian Glass and Screen, Inc. 1550 East Fairview Avenue Meridian, Idaho 813642 Tel. (208)888-2064 Dear Mr. Waite: Subject: Meridian Senior Center - ICDB-87-III-I5-SR Award of Materials for Doors and Windows. The Meridian Senior Center and Idaho Department of Commerce have authorized you to place orders and deliver to the Meridian Senior Center, the materials items listed in your bid quote of 1-07-88, Quote #12, in the total amount of $1,633.37. A contract for labor items in the total amount of $430.00 is being prepared, and will be forwarded for your review and execution within the next week to 10 days time. Very truly yours, Carlyle riggs, P. Grants Coordinator an dministrator cc: Meridian City Clerk Meridian Senior Center Idaho Dept. of Commerce Meridian Glass & Screen, Inc. 1550 East Fairview Meridian, Idaho 83642 CITY STATE PROPOSAL Page No of P nje!. PROPOSAL SUBMITTED TO: f HUNt u� r c (hereinafter referred to as purchaser) I / --V % 8 2 We)ereby submit specifications and estimates for: d / All balances bear interest at 18% per annum. Time of payment is of the #assns of this agreement. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate All agreements contingent upon strikes, accidents or delays beyond our control. Purchaser to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Should it become necessary to rdler th s agreement, or any amount due thereon to attorney for collection, purchas grecs to pay re sopable attorney's leas and all costs of suii Authorized Signature --- NOTE: This proposal may be withdrawn by us if not accepled within days /1 ACCEPTANCE OF PROPOSAL ACCEPTED: Signature Date Signature CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 679 Kee, Moz e-, J "1&9� 83702 TELEPHONE - 1208) 343-3381 " 342-5792 February 22, 1988 Dale Nelson Nampa Floor Covering, Inc. 1116 Second Street South Nampa, Idaho 83651 Tel. (208)345-8461 (Boise) Dear Mr. Nelson: Subject: Meridian Senior Center - ICDBG-87-III-I5-SR. The Meridian Senior Center and Idaho Department of Commerce have authorized you to place orders and deliver to the Meridian Senior Center, the materials items listed in your bid quote of 1-8-88, in the total amount of $3,085.09 A contract for labor items in the total amount of $1,095.40 is being prepared and will be forwarded for your review and execution within the next week to 10 days time. Very truly yours, Car y e riggs, Grants Coordinator & d inistrator cc: Meridian City Clerk Meridian Senior Center Idaho Dept. of Commerce n Proposal Page NO. Of rngt:a NAMPA FLOOR COVERING, INC. A Part Of Treasure Valley Since 1954 1116 Second Street S. NAMPA, IDAHO 83651 (208) 466-8461 Nampa 345-8461 Boise PROPOSAL SUBMITTED TO PHONE DATE / rT:�.T 1.. nr7*1T.-fin .nTTT7 "Tr! STREET JOB NAME CITY, STATE AND ZIP CODE JOB LOCATION :.r T -:1T VT TT) V`) ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: nT�- r,,��rr, rvTr+n•T-?r PTT -T,1-1 "(77 r• A nrn,.7m n,, �� pn rT�A•^i; T,T �1�1^.. T`0T1 T-,mmA.Tj.° �.' Tr) '+T.T T.T.-',TT.' _. _... • " 1, rT,., ,- ^:: 1llT T A r :. 1� T '3V._T lo') t P C.1li.ClL 1'1 ` ott Lh 1;3i: t r i r�:r_* Ln � ��)-r. ,,?t �. �- ` ; ,. `, Curt, na11- yr _. . • ,, `,),791; ,•'• I ,. 1.•,-1Tr *;„-iT.-, �', r15;. �ti'J'l l"O'�liCS� F_':1 .�:21'��r.t SA 7 �' 1n L1T) 'rl ) T !1 r'� 1`. •)/ t. 1.111 cor- cr til,t ou 12 7 1', :'1TT. T T) '};^j.....` j �1 :)1��.1�:L.... L:i.L.i/4'. 1. • ... .. .. Vit.. .. ,..- :>a! tis Lc? .: 110 t: 35P f rA} cot hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars ($ )' Payment to be made as follows: LT, .. All material is guaranteed to be as specified. All work to be completed in a workmanlikeAuthorized manner according to standard practices. Any alteration or deviation from above specifica- t��•�V`''C`7_ tons involving extra costs will be executed only upon written orders, and will become an Signature tra charge over and above the estimate. All agreements contingent upon strikes, accidents insurance. Note: This accepted may bewithdrawn LO'lur rdelays beyond our control. Owner to carry fire, tornado and other necessary b us if not ecce ted within L? : Y' t'' ' ! P days. workers are fully covered by Workmen's Compensation Insurance. Y ,°Art ata up of ; r11#1osal —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature FORM 118-3 COPYRIGHT 1960 -Available from J!Vc �/ Inc., Grolon. Masa v1-1 r CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 679 ka,eW TELEPHONE - (208) 343-3381 • 342-5792 January 20, 1988 Gail Atwood Idaho Dept. of Commerce State Capitol Building, Room 108 Boise, Idaho 83720 Dear Gail: Subject: Meridian Senior Center - Bids. The enclosed copies of proposals for a portion of the Meridian Senior Center work have been received, and are forwarded for your review and concurrence prior to award. Analysis of the proposals is listed as follows: BIDDER: 1. Meridian Glass & Screen, Inc., 1550 East Fairview Ave., Meridian, ID 83642 Tel. (208) 888-2064 A. Replacement Windows, 8 Each. Furnish and Install ------------------------------- $1,748.37 B. Front Door Replacement. Furnish and Install ------------------------------- $ 315.00 NOTE: Labor for A & B above amounts to $430.00. Prices include materials, tax and labor. PROPOSED TO BE AWARDED -------------------------------- Total ------ $2,063.37 2. Atkinson's Mirror & Glass, 909 N. Orchard, Boise, Idaho 83706 Tel. (208)375-3762 A. Replace Windows, 8 Each. Furnish and Install ------------------------------- $1,855.75 B. Front Door Replacement---------------------------- No Quote 619 CA,.. A6.1 �� aiae, �da�io 8Y702 3. Nampa Floor Covering, Inc., 1116 Second Street, Nampa, Idaho 83651 Tel. (208)466-8461 Nampa, (208)345-8461 Boise C. Vinyl installed end of room, 130 S.Y. 2802 carpet south end of room, 150 S.Y. Remove old, prepare floor, furnish & install -------$2,798.13 Labor --------- $ 968.00 D. Entry areas, approx. 26 feet long. Remove old, prepare floor, furnish & install ------- $ 286.96 Labor --------- $ 127.40 NOTE: Sales tax not included in above prices. PRPOSED TO BE AWARDED ------------------------------------------ $4,180.49 4. Carpet Headquarters, 212 E. Fairview Ave., Meridian, Idaho 83642 Tel. (208)888-2508 C. & D. Combined --------------------------------------- $3,071.00 Tax --------- $ 153.55 Labor -------$1,093.00 NOTE: No underlayment figured. Extra labor to prepare floor - $15/Hour. Total------- 4,317.55 TOTAL PROPOSED FOR AWARD AT THIS TIME ------------------------------ $6,243.86 Total labor for above items amounts to $1,525.40. The above items proposed for award do not exceed $10,000, nor do total wages to be paid for installation exceed $2,000. We would therefore not expect to require wage filings. The amount presently proposed for award will use up the full $5,000 grant amount, plus $1,243.86 of local funds. Weatherstripping of the west door, and extra work preparing the floors will use additional amounts of local funds. The Seniors have recently been able to accumulate some additional local funds. They would like to add the room curtain type divider previously desired, but not then funded. If this is done, can the costs be accounted for as part of the local share of the project? Total project costs would then exceed $9,995, and the additional amounts would be contributed by the Senior Citizen organization. . &,t2//, sic -,4,9 �! JWN9 Installation labor would be mostly, or perhaps all contributed services by Seniors and others, so should not affect the $2,000 wages amount before wage reporting is required. Very truly yours, Car y PF- eBriggs, P. Grants oordinator and ministrator cc: Meridian City Clerk Meridian Senior Center Meridian Glass PROPOSAL & Screen, Inc. 1550 East Fairview Meridian, Idaho 83642 Phone 688-2064 PROPOSAL SUBMITTED TO: CITY STATE We hereby submit specifications and estimates for: 4/ 1 _ Pdge No of Pau" Z, All balances bear interest at 18% per annum. Time of payment Is of the essence of this agreement. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from abuve specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate All agreements contingent upon strikes, acciderrls or delays beyond our control. Purchaser to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Should it become necessary to rbtrr this agreement, or any amount due thereon to attorney for collection, purchaes to pay reAsoD&ble attorney's fees and all costs of su i Authorized Signature NOTE: This proposal may be withdrawn by us If not accepted within ACCEPTANCE OF PROPOSAL ACCEPTED: Signature Date Signature days 14rnlip bal pi; r,o of �? A" �oI � � 77 ATKINSONr S MIRROR & GLASS 909 N. Orchard BOISE, IDAHO 83706-2197 (208) 3753762 PROPOSAL SUBMI D TO ✓ - PHONE DATE ' STREET JOS NAME s CITY, STATE AND Z CODE JD6 LOCATION ARCHITECT I DATE Or PLANS IJOB PHONE We hereby submit specifications and estimates for: Z- Ail ef - -�' 7 Y � `� ' Ile 40,54", lit f ropoor hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: to as All material is guaranteed to be as spacified. All work to be completed in a workmanwe manner according to standard practices. Any alteration or deviation from above Mwrf". tions involving extra costs will be executed only upon written orders. and will become so extra charge over and above the estimate. All agreements contingent upon strikes, accidents r"eleys beyond our control. Owner to carry fire, tornado and other necessary insurance. awkers ars July covered by Workmen's Compensation Insurance. dollars ($ s Authorized .moi Signature lit7. S.Yr-L Note: This proposal may be withdrawn by us if not accepted within days. Araptana at f rnpuaal —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: signature Provatial Page No. of Pages NAMPA FLOOR COVERING, INC. A Part Of Treasure Valley Since 1954 1116 Second Streets. NAMPA, IDAHO 83651 (208) 466-8461 Nampa 345-8461 Boise PROPOSAL SUBMITTED TO ..T`)9 „TrT,T,?,,,1—. PHONE DATE STREET JOB NAME CITY, STATE AND ZIP CODE JOB LOCATION 17TT)TA•T TT!^"r? 0-1r!I'> ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: n T^rnT7r, r,.TomT•.Tr, T.T••nrn f�1TT„^ nrTI� T)nrn AI?' 1 T.^^^ T'O” T'•nm1, T.T ?'^T n.• t-,nT,.. /n--r•r',^} TYf,�;T nT i'1 "!l,lt fl; ;., :. 1. (+nrt'jnT.1... _.. T-T!7rr,A * T A" T.7•77�7A r+n 0"T ",TT' TTA T.T T Tf'\T.T "'"., •r.n n'T!'__!,„� ,.,� _.. ..1. ''_ i -i;_: i. .,,T 1_i.; , .�r ,.,?�' . T.,1;\T�T� 7 n 1 .,tr. T �,�r, i••.'.� , 1 (:,�i. "fin q.: i1 i_', (: .i 'rnI F' !'tl �_.,�- i..``.�. i. i_., ,.,�i•r TT T , n.., CSA >': r:?T• er Lt , r,l'^1'c L <, ��..OnT I rC� L( - _... -. .., •fit-,.�.r„ .l •fin ,lam ': „j�Fa.^ �i-> fir, 1' . '•(T .'�.. "...1 1f1Cn•: P f roPOSP hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars ($ ) . Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike to Any or deviation from abovevespecspecifics- Authorized manner according standard practices. alteration tions involving extra costs will be executed only upon written orders, and will become an Signature extra charge over and above the estimate. All agreements contingent upon strikes, accidents Note: This or delays bevond our control. Owner to carry fire. tornado and other necessary insurance. proposal may be fur workers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within t days. Arr, ptatup of i xlt,pood —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature FORM 118-3 COPYRIGHT 1960 - Available fromees Inc., Groton, Mass. 01471 ItYAMAofsoI PAHO 83842 PROPOSAL tO P"M DATE1/ WMIR JOB to" OTT, eT TL AND td► COOL JOB Iocalleal AIN"TLCT OaTL OT flAMs Me MOW //wMAy''``s11M�d s/sp11CM1M�,,s/�MI� e1f1111ftM b►' 74 s s' 4 ✓' - f�0 t�X �,3 0 � � t- 0 143 , `a IFfj�et Xo fLt4i� �t �lt�l0/t hereby to furnish material and labor — Complete in accordance with above specifications for the sum of: J dollars (_ ,?/ i POYMOM to be Taw as follows AN iwalarial » eua.aeeeM M M M aaacNiM AN garb M M ewwaN/M M • a�arMawMM me war new" h -is do I aAwy aNwatlaw « MrraUaw Mww atom samfte. oawa wrrMawe *we ewer WIN be a.eealM Only man to wean. aN WO beewM M sena eMrsa agar awe saw" Ma anwwaw. An gnawiw"awbyawl aper oft atedawN M eMaya Mraw/ ave srwnM. owaw M arty Nw. Tawnea aver MIw/ "seen" Mewawa. Orr uanars era"arwd by wwbwM'e Cwwpwaalrw lwWrawea. Pan$ " of II=WMd — TM abe.f paces. speeit�tM�ens and condo a are ;saastaid" and aro MTeby acc000d You are a~nd MD w 1M work as apecihe<i. raymanl wiN a made as eulMnad above. AulfwmW J?'f $gesture Neje: This proposal PW M wdh*" n by us if to aetwed wotMn days. franalwe Oft of Aeeeptame: sopltlure /01 Dr. David L. Crowder n-S Director and State Historic Preservation Officer 210 Main St. Boise, Idaho 83702 • s 208.334-3890 t� o IDAHO STATE HISTORICAL SOCIETY;?-! CECIL D. ANDRUS, Governor Archaeology/Oral History Museum Library and Archives 210 Main St. 610 N. Julia Davis Dr. 610 N. Julia Davis Dr. Boise, Idaho 83702 Boise, Idaho 83702 Boise, Idaho 83702 208.334-3847, 3863 208-334-2120 208-334-3356 November 24, 1987 Mr. Carlyle W. Briggs Grants Coordinator and Administrator B & A Engineers, Inc. 619 Grove Street Boise, Idaho 83702 Old Idaho Penitentiary 2445 Old Penitentiary Rd. Boise, Idaho 83712 208.334-2844 Dear Mr. Briggs: Thankou for y your letter notifying our office of the City of Meridian's plan to make improvements to the Senior Citizen Center. This building is not eligible for the National Register of Historic Places. The project will have no effect on any archaeological or historic properties. Sincerely. Thomas J. Gre n Deputy State historic Preservation Officer TJG:dac cc: Gloria Mabbutt Gi•1� N77M:I:If.\Q Attachment B City of Meridian SCOPE OF WORK ICDBG-87-III-I5-SR I . fro j eco.., 1?e.�cr_i.pt_ on The proposed improvements to the Meridian Senior Citizens Center, located at 133 West Broadway, are as follows: 1. Installation of energy efficient, double -pane windows to reduce energy loss. In 1985 the State of Idaho awarded an TCDBG to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. During the winter of 1985-869 the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single - pane windows. In order to protect previous investments, the Seniors need to install thermalpane windows to reduce energy loss. 2. Installation of new flooring which will allow for multi-purpose activities and eliminate hazards caused by the present floor which is weak and worn. 3. Installation of a steel security door. 4. Installation of heat conserving insulation and seals at the west entry door to the Senior Center. Improvements will comply with all City building code requirements for institutional structures. Project area maps are attached. Matching funds will come from the Meridian Senior Citizens in the amount of $47995. II. P�oject,��chedu_le Contract for Professional Services Start Construction/Installation Project Inspection Audit Project Closeout A. Frogre,ss ._Report_ ached,u_1.� September 1987 October 1987 November 1987 December 1987 September 30, 1988 Please submit progress reports to the Department with each request for funds. Approval of each request for funds will be based on the content of the progress report. If regular requester for funds are not submitted, progress reports will be due upon the request of the Department of Commerce. Please use the updated progress report form contained in the Financial Management Handbook which will be available in September 1987. III . Rroj�c,t.��en�f t s Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner city residents according to a survey conducted by JUB Engineers, Inc., in 1980. Seventy-six percent of all seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it• is necessary to upgrade the existing Center for meetings, social events, health and educational programs. The seniors allow full community use of their Center on a first come, first served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions within the Center. The seniors are appreciative of the community support for their new Center and they have allowed many Meridian area groups to benefit from the facility. This project will continue to have tremendous community -wide benefit with an expenditure of $59000 in ICDBG funds and $49995 in local funds. _IV. Admi,nt,stratiy., Re�_ure,mens The City/County shall be responsible to complete the following requirements. F.4 requires an Administrative Plan be developed. This plan should include the delegation of each responsibility listed here. Any responsibility which is to be Fulfilled by a contractor should be specifically listed in the contract. In addition to these requirements there may be additional requirements contained in the Grant Management Handbook series published by the Department. The list here is not intended to be exhaustive, but is intended to be an outline of the major areas of administrative responsibility. n n ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT App i i cant s City of Meridian Proj ec t s ICDBG-87-III-I5-SR Meridian Senior Center Improvements Remarks: *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. AMOUNT Line Items: ICDBG Other Grant FPd State Local Total Administrative Ex ense* 725 725 Project Plann.ing Desi n* Land, Structures and ri ts-o -wa Architectural/engineering base fees Project inspection fees 270 270 Relocation Ex enses Relocation payments to individuals & b si esses Demolition & removal Construction & project improvement 5 000 3,900 ----8'900 Eguiome 4udi 100 100 To t al costs** 5 000 4,995 9,995 Remarks: *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. /I- STAGE 39 ft. ice floor and cover with floor covering. west entry - replace with 4080 metal door. r— _ --- — --- A tl Repair floor and underpinnings and install new carpet. 39 ft. Kitchen & Storage BROADWAY STREET Replace 8 windows 19-3/8" x 61-7/8" with thermal -barrier frame windows. Window (T3 Lobby and Activity Room ........� Room FLOOR TO BE REPAIRED Floor area to be vinyl covered after old rug removed and floor underneath repaired. - North End. 49B i 4 ., 4t� y J }' i 4 ., 1 Cecil D. Andrus o¢ti Stogy Statehouse Gouernor v Boise, Idaho 83720 James V. Hawkins y o Phone (208) 334-2470 Director + X44 Telex 5106003708 IDCOMRCE DEPARTMENT OF COMMERCE December 4, 1987 Mr. Carlyle Briggs B & A Engineers 619 Grove Street Boise, Idaho 83702 RE: ICDBG-87-III-I5-SR Dear Carlyle: The Idaho Department of Commerce released the block grant funds for the Meridian Senior Project on November 24, 1987. At this point I can approve payment for materials needed for the improvements to the Senior Center. Before I can approve payments to a contractor for labor to install the materials, I must review and approve the agreement between the contractor and the senior citizens. In order for the contract to be complete, it must .-.� include the following: 1. Complete, signed Contractor Certifications (attached). 2. HUD Labor Standards Provisions (attached). 3. Davis -Bacon Wage Decision ID87-4 with Modifications 1-5 (attached). Please attach the above items to the proposal form submitted by the contractor. Also, since the construction is for $5,000, the small purchase method of procurement to select a contractor may be used. Please obtain at least two price quotes from different contractors and document the steps taken to procure their services. Please see the attached copy of Circular A-102 which details steps needed to document the small purchase method of procurement. Before a contractor is selected, be sure to contact me regarding the following: 1. Is contractor on the HUD debarred list? 2. Are there any additional modifications to the Davis -Bacon wage decision? Remember that if the total dollar amount of all contracts exceed $2,000, Davis -Bacon wage rates must be paid. This is very important because if Davis -Bacon wages are not paid, wage restitution must be made. �ASoSE,�t G4 °Q Eti O.n Cecil D. Andrus State Capitol Building Governor ; o Room 108 ,`�lames V. Hawkins x Boise, Idaho 83720 Directora ti4 Phone (208) 334-2470 �rE {j 04 DEPARTMENT OF COMMERCE r IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT Date: November 24, 1987 MEMORANDUM TO: Mayor Grant Kingsford City of Meridian 728 Meridian Street Meridian, Idaho 83642 FROI,1: The Department of Commerce SUBJECT: Notice of Removal of Grant Conditions and Release of Funds on Grant No. ICDBG-87-III-I5-SR ACTIVITY: Rehab. of Existing Senior Center AMOUNT: $5,000.00 On November 20, 1987 this office received your Request for Release of Funds and Certification. We have reviewed your Finding of Exemption and concur with that finding. This memo removes the environmental conditions on Grant No. ICDBG-87-III-I5-SR and constitutes the authority to use the ICDBG funds provided under Title I of the Housing and Community Development Act of 1974 for the above listed activities and amounts. (Authority is limited to current program year for multi year grant. Please attach to contract). An4orizing Officer James V. Hawkins, Director Typed Name and Title cc: Carlyle Briggs 1 IDAHO November 24 1987 Effective Date FINDING OF EXEMPTION Meridian Senior Center Improvements It is the finding of the City of Meridian, Idaho that the entire project included in its 1987 Idaho Community Development Block Grant, No. ICDBG-87-III-I5-SR, is exempt from the Environmental requirements of 24 CFR 58 because all activities funded by the grant meet the definitions of Section 58.34 Exempt Activities. The project consists solely of: a. an activity that qualifies under 24 CFR 58.34 (a) (10). Signed --------------------------------------------------- Envir mental Revie ficer Carlyle W. Briggs, P.E. Nov. 18, 1987 - ------ i - --- - ----------------------------------------- Chief Elected 0 ficial Grant P. Kingsford Nov. 18, 1987 Mayor of Meridian, Idaho Exhibit "A" 1 of 2 FINDINGS OF CATEGORICAL EXCLUSION MERIDIAN SENIOR CENTER IMPROVEMENTS It is the finding of the City of Meridian, Idaho, that all activities included in grant no. ICDBG-87-III-I5-SR categorically excluded from NEPA Environmental review requirements because they are defined as categorically excluded activities in Section 55.35. The project consists solely of: A. Construction of public facilities which will replace or upgrade a substantially identical article without changing its use, size, capacity, or location (Section 58.35 (a) (1) ; The project segments judged excluded are: 1. Installation of energy efficient double -pane windows to replace present windows to reduce energy loss. 2. Installation of new flooring to replace and support weak floor. 3. Installation of a new steel security door, and sealing doors against heat loss. Completion of Other Environmental Program Requirements 1. Floodplain and Wetlands: The proposed project does not fall within a designated floodplain or wetland. The City of Meridian has no Floodplain or Wetland maps or designated areas. 2. Historic Preservation: No activity proposed involves or will affect any structure listed in the National Register of Historic Properties, any structures eligible for such registration, or any structures listed in or eligible for listing in any state or local registry of historic places; 3. Coastal Zone: No activity falls within a coastal zone; n 4. The Safe Drinking Water Act project is not located within aquifer; Exhibit"A^ 2 of 2 of 1974 (Sole Source Aquifer): The the impact area of a sole source 5. Endangered Species Act of 1973: No activity proposal will impact a listed species or critical habitat; 6. Wild and Scenic River Act of 1968: This project does not impact any rivers covered by the Wild and Scenic River Act; 7. Clean Air Act: The project is in compliance with the Clean Air Act; 8. Other HUD Regulations do not apply or affect this project: a. Noise Standards 24 CFR 51 B; b. Siting Near Hazards 24 CFR 51 C; c. Airways Clear Zone Standards 24 CFR 51 D; d. Farmland Protection Policy 7 CFR Part 658. Signed "-Oz le - -- -� ------------------------------------------------ Enviro ental Review icer Carlyle W. Briggs. P.E. Nov. 18. 1987 L Chief Elected ficial� Grant P. Kingsford Nov. 18. 1987 Mayor of Meridian. Idaho 1. 2. 3. 4. 5. IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DEPARTMENT OF COMMERCE REQUEST__FOR RELEASE .F_FUNDS AND CERTIFICATION (Exempt Activities) (Pursuant to Section 144 (h) of Title I of the Housing and Community Development Act of 1974 and 24 CFR Part 58) ENV I RONMENTAtz Name of Grantee Address (include street, city, state and zip code) Grant Number Date of Request/ Certification it�.mb�r_ � �t 111-8 7 REQUEST FOR RELEASE OF FUNDS. Release of approved grant funds is requested for the following project(s)t PROJECT AMOUNT Meridian Senior Center Irnprovemenis - $5,000.00 6. CERTIFICATION. With reference to said project is hereby certified: That the City/County has fully carried out its responsibilities for environmental review, decision-makinq and action pertaininq to the project(s) named above. ,- That the project is exempt from environmental requirements of 24 CFR Part 58 because all activities funded by the grant meet the definitions of Section 58.34 Exempt Activities. That the undersigned officer of City/County is authorized to, and does, consent to assume the status of responsible Federal official, under the National Environmental Policy Act of 1969, insofar as the provisions of said Act apply to the Department9s responsibilities for environmental review, decision-making and n action assumed and carried out by the C_itY./-County that by so consentinq, the undersigned officer of CitWCountY assumes the responsibilities where applicable for the conduct of environ- ^ mental review, decision-making and action as to environmental issues, preparation and circulation of draft and final environmental impact statements, and assumptions of lead agency responsibilities for preparation of such statements on behalf of Federal aqencies other than the Department when such agencies consent to such assumption; That the undersigned officer of City(County is authorized to consent, personally, and on behalf of the City/County to accept the jurisdiction of the Federal courts, for the enforcement of all the aforesaid responsibilities; and that the undersigned does so consent, on behalf of City/,County and of the undersigned, in the official capacity of the undersigned. 4ii:al re Chief Elected Official _ G_ra.n�._.P._Kings..fcr_�..�._1ylk�r._ �._.�i�y .�.f M�_r.►d�:a.n.,_ld.a.ho........._..- -- Typed Name and Title WARNING - Section 1001 of Title 18 of the United States Code and Criminal procedures shall apply to the foregoing certification. Title 18 provides, amonq other things, that whoever knowingly and willfully makes or uses a document or writing containing any false, fictitious or fraudulent statement of entry, in any matter within the jurisdiction of any department or agency of the United States, shall be fined not more than $10,000 or imprisoned not more than five years or both. JnCl. CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 679 WaatIWI 1 �eF.G 9&a4e1,J64zXa 83702 TELEPHONE - (208) 343-3381 • 342-5792 November 17,1987 Dr. David Crowder Idaho State Historical Officer 210 Main Street Boise, Idaho 83702 Dear Dr. Crowder: Subject: Meridian, Idaho Senior Center Improvements - Grant No. ICDBG-87-III-I5-SR The City of Meridian, Idaho has received an ICDBG grant in the amount of $5,000 to reconstruct windows, a door, and a small portion of the building 1*11N, floor, at the Meridian Senior Citizen Center, to provide for less heat loss, and to replace rotting and sagging fboring in the main activities room. Enclosed for your review and use are the following: 1. Area map showing site location. 2. Scope of work, from application for funding and Grant Agreement. 3. Budget- Financial. 4. Sketch of building, project portion, showing work locations. 5.Photos- copies, not very clear, but captioned. Would you please check the Historic Sites Inventory and comment on any effects this project would have or/any sites within this project area. if you have any questions, please contact me at the above telephone and address. We would appreciate a promptreply, as we would like to request release of grant funds'by Friday, Nov. 20,1987, if possible, and we need your response before making our funds request. Very truly yours, cc: Meridian City Clerk Zy"- Senior Center Car Briggs, Dept,of Commerce yl Grant Coordinatorl Administrator encl: J CL 17622 b u s west on.a 1984 -46A- Attachment B City of Meridian SCOPE OF WORK ICDBG-87-III-I5-SR I . fro j_Ect ,D�scr i p� i ort The proposed improvements to the hleridi::%n Senior Citizens Center, located at 133 West Broadway, are as follows: 1. Installation of energy efficient, double -pane windows to reduce energy loss. In 1985 the State of Idaho awarded an iCDB6 to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. Durinq the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single - pane windows. In order to protect previous investments, the Seniors need to install thermalpane windows to reduce energy loss. 2. Installation of new flooring which will allow for multi-purpose activities and eliminate hazards caused by the present floor which is weak and worn. 3. Installation of a steel security door. 4. Installation of heat conserving insulation and seals at the west entry door to the Senior Center. Improvements will comply with all City building code requirements for institutional strictures. Project area maps are attached. Matching funds will come from the Meridian Senior Citizens in the amount of *49995. II. P.�.gj�et Schedule Contract for Professional Services Start Construction/Installation Project Inspection Audit Project Closeout A. Fr�gress Report Schedul.� September 1987 October 1987 November 1987 December 1987 September 30, 1988 Please submit, progress reports to the Department with each request for.funds. Approval or each request for funds will be based on the content report. If regular requesti for mubmitted, progress reports will be request of the Department of Commerce. updated progress report form contained Management Handbook which will b September 1987. III. Rroj get Benefits of the progress funds are not dui: upon the Please use the in the Financial e available in Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner city residents according to a survey conducted by JUB Engineers, Inc., in 1980. Seventy-six percent of all seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existing Center for meetings, social events, health and educational programs. The seniors allow full community use of their Center on a first come, first served basis. Therefore, the entire community is able to use this Cunter and, in fact, many groups have held important functions within the Center. The seniors are appreciative of the community support for their new Center and they have allowed many Meridian area groups to benefit from the facility. This project will continue to have tremendous community -wide benefit with an expenditure of $5,000 in ICDBG funds and $4,995 in local funds. _IV. Administrative Req_ui�remts The City/County shall be responsible to complete the following requirements. F.4 requires an Administrative Man be developed. This plan should include the delegation of each responsibility listed here. Any responsibility which is to be fulfilled by a contractor should be specifically listed in the contract. In addition to these requirements there may be additional requirements contained in the Grant Management Handbook series published by the Department. The list here is not intended to be exhaustive, but is intended to be an outline of the major areas of administrative responsibility. ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT Applicant: City of Meridian Proj ec t : ICD BG -87 -III -15 -SR Meridian Senior Center Improvements AMOUNT ICDBG Other Line Items: r_.---& Administrative Expense* - .,.a« w1-ai 725 !Vic ai 7 Project Plan in Desi n* Land, Structures and r ghts-of-wa Architectural/engineering base fees Project Inspection fees 270 2' Relocation Expenses Relocation payments to Individuals & businesses Demol i t i on do removal Construction & project improvement Equipment 5.000 3,900 8,9( Audit 100 1( 919 Total Costs** 000 E5 4,995 Remarks: 25 U IC z 95 *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. - -- - -- - - BROADWAY STREET' STAGE 39 ft. Floor and cover with Dor covering. west entry - replace with 4080 metal door. — — _11 4j a- r - N k�. Repair floor and underpinnings and install new carpet. 39 ft. Kitchen & Storage Replace 8 windows 19-3/8" x 61-7/8" with thermal -barrier frame windows. ,Window (Ty Lobby and Activity Room I uining ttoom Environmental assessment Statutory Checklist Project Name and Identification No. Meririian Idaho Sent�r �►' ni• Na lG _ _R7 - Area of Statutory -Regulatory Compliance (Citations for applicable statutes 41 �� ' $ o 0 °` and regulations are printed on ��° �� y� o Q�tF �I' Provide compliance the back of this Checklist. Full �� ` g,4� documentation discussion of each is provided in Q P °o g Additional material Appendix B) �� G° q°� .t4� �' may be attached Historic Properties t� Reply !1— -B7 Floodplain Management Wetlands Protection ..Oise Manmade Hazards Thermal/Explosive Hazards Airport Clear Zones Air Quality Water Quality -Aquifers Coastal Areas - Coastal Zone Management Coastal ►� Barrier Resources Endangered species armlands Protection --- - Wild and scenic Rivers -- - ✓ nlmcn evidence tnat requtrea actions have been taken. Statutory Checklist Permits, Licences, Forms of Compliances Under Other Laws (Federal, State and Local Laws) Project Name and Identification No. Meridta.n.lAa-kv Senior Center Improvements rr..n.-� I. --n Lal —D0f_ =-..Ir. _CD Note: See HUD -399 -CPD, "Environmental Reviews at the Community Level", as revised for further details regarding the use of assessment formats. Prepared • i 1: , i �• a '/ i' /: OTHER AREAS OF STATUTORY AND REGULATORY COMPLIANCE APPLICABLE TO PROJECT �° ° Provide �`� �' compliance documentation Additional Material may be attached Water Quality Solid Waste Disposal Fish and Wildlife State or Local Statutes (to be added by local v C i � 13 w1 l "� er• me IZep,&1re,4 for Cpns4r'ac-4h?-14 community) Note: See HUD -399 -CPD, "Environmental Reviews at the Community Level", as revised for further details regarding the use of assessment formats. Prepared • i 1: , i �• a '/ i' /: AMBROSE, FITZGERALD OOKSTON ..ornsys and Counselors P.O. Box 427 Marldisn, Idaho 81612 0mme 8844481 RESOLUTION NO. 2,2 (V --_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, PROVIDING FOR THE ADOPTION OF A FAIR HOUSING POLICY FOR THE CITY OF MERIDIAN. WHEREAS, it is unlawful to discriminate on the basis of race, color, religion, sex or national origin in the sale, leasing or financing of housing or land to be used for nstruction of housing; and WHEREAS, the City Council of the City of Meridian deems it n the best interest of the City of Meridian to adopt a fair sing policy; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY NCIL OF THE CITY OF MERIDIAN, IDAHO: 1. That within available resources the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex or national origin to seek equity under federal and state laws by filing a complaint with the Idaho Human Rights Commission or the U.S. Department of Housing and Urban Development, Seattle Regional Office Compliance Division. 2. That the City shall publicize this Resolution and through this publicity shall cause owners of real estate, developers and builders to become aware of their respective responsibilities and rights under the Federal Fair Housing Law and any applicable state or local laws or ordinances. PASSED BY THE TY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this /+�, day of ,'1987. ATTEST: ITY CLERK APPROVED: GRANT P. KINGStOR94VMYOR Cecil D. Andrus Governor sow James V. Hawkins Director 0 DEPARTMENT OF COMMERCE October 1, 1987 The Honorable Grant Kingsford Mayor of Meridian 728 Meridian Street Meridian, Idaho 83642 RE.- ICDBG-87-'L'&1-15-SR Dear Mayor Kingsford: Statehouse Boise, Idaho 83720 Phone (208) 334-2470 Attached is the executed contract between the City of Meridian and the Idaho Department of Commerce for the Meridian Senior Center project. Please file this contract accordingly in the City's block grant files. A copy of the contract has been forwarded to Mr. Carlyle Briggs of P&A Engineers. Please call me at 334-2470 Alf you have any questions. Sincerely, in. Gail M. Atwood Community Development Analyst GMA.ck cc: Carlyle Briggs -- AHO 1890- CENTENNIAL- 1990'" IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TITLE: City of Meridian CONTRACT NO.: ISPBE-87-III-15-SR This contract is made and entered into between the Department of Commerce, State of Idaho, hereinafter called the DEPARTMENT, and the City of Meridian , hereinafter called the GRANTEE. F TERMS AND CONDITIONS Article I - Period of Performance The project work required to be completed hereunder shall be accomplished from the effective date of July 27, 1987 and shall continue up to and including September 30, 19 , unless otherwise amended. Article II - Grant Amount and Payments The maximum amount Q CDBG) assistance of Idaho Community Development Block Grant hereby The GRANTEE hereby agrees the form of local match contributions) for the purposes of completing this project. The GRANTEE shall adhere to -the budget as outlined in Attachment A, unless otherwise amended. awarded is $5,000 to provide $4,995 in (i.e., local, state, or other federal The GRANTEE shall deposit all ICDBG funds for financing the project in a non-interest bearing account. - The GRANTEE may periodically request payment up to 100% of the value of work performed up to the total sum of the ICDBG grant assistance except for the budgeted audit line item and except for construction line items as provided in the paragraphs below. Ff the DEPARTMENT is satisfied with the request, the DEPARTMENT will pay the amount requested within 30 days of the receipt of the request. The GRANTEE shall certify that all work is complete as billed and shall be liable for any discrepancy in documentation. Payment for all construction contracts in excess of $29000 shall be up to ninety-five percent (95%) of the total dollar amount of the construction contract as awarded and as shown in the budgeted line items in Attachment A Budget. The remaining five percent (5Y.) will be held by the DEPARTMENT pending the GRANTEE'S certification of final inspection and acceptance of work. Additionally, the GRANTEE must determine whether or not all federal labor standards have been satisfied and all contract files are complete. This shall be verified upon the GRANTEE'S submittal of specific documents as determined by the DEPARTMENT or upon DEPARTMENT monitoring of the GRANTEE'S files. Requisition of the budgeted audit line item shall be submitted in conjunction with the audit report and shall be paid upon acceptance of the audit by the DEPARTMENT. The use of ICDBG funds for administrative costs is limited to a maximum of 10% of the total ICDBG funds awarded by this contract. Article III - Work Performance The project activities to be accomplished under the conditions of this contract are outlined in the Scope of Work, as described in Attachment B. Article IV - Financial and Progress Reoorts In the performance of this contract the GRANTEE shall keep books, records and accounts of all activities related to the provisions of this contract. On each interim request for funds that is submitted to the DEPARTMENT, the GRANTEE shall certify that the information is true and correct based upon the GRANTEE'S official accounting records. The GRANTEE shall also submit a final financial report which details costs incurred by line item as described in the project budget. This report shall be submitted upon completion of the project funded under this contract. The GRANTEE shall submit interim performance reports as specified in the Scope of Work, Attachment B. A detailed written final report with documentation of the activities carried out and benefits generated shall be submitted to the DEPARTMENT at the conclusion of the project. Article V - Amendments The DEPARTMENT may amend this contract on its own initiative or at the request of the GRANTEE to reflect changes in the scope of work or design of the project. Such changes shall be mutually agreed upon. In no case shall the nature or purpose of the project be amended from what generally described in the application and was the basis for selection of the project except as provided in' the ICDBG Administrative Rules IDAPA 48.2.4". And further, in no case shall the budget be amended to exceed the ICDBG dollar amount originally granted in the contract. The GRANTEE shall be responsible to pay out of its own funds any costs above the original ICDBG sum granted by this contract. No scope of work costs or services shall be effective until approved in a written contract amendment signed by both parties. Article VI - Subcontracts The GRANTEE shall notify the DEPARTMENT and forward for approval all subcontracts under this contract. Upon a showing that the contract has complied with the prerequisites and requirements of the ICDBG program, the DEPARTMENT shall issue its approval to proceed with the subcontract. All contracts and subcontracts must comply with all applicable state and federal laws and regulations. n Article VII - Audit and Monitorin The GRANTEE shall provide the DEPARTMENT with an annual financial audit- in accordance with OMB Circular A-128 and the Single Audit Act of 1984. The audit shall be completed by a certified public accountant during the regular annual audit cycle. The GRANTEE shall provide annual audits through the last fiscal year 'in which grant funds are expended. The DEPARTMENT may monitor and make periodic inspections and evaluations of the project, its books, records and amounts of the project. The GRANTEE shall make available the books and records to the DEPARTMENT during regular working hours. These books and records shall be maintained for at least three years following the final audit of the project. Each GRANTEE that provides a portion of their Idaho Community Development Block Grant in any fiscal year to a subrecipient such as a Council of Government (COG) or some other non-profit organization, shall require the subrecipient to meet the audit and monitoring requirements of Circular A-128 or Circular A-110. The GRANTEE shall be responsible for monitoring any subrecipient for compliance with all federal and state laws and regulations including the audit requirements. Representatives of the Secretary of HUD, the Inspector General, or the General Accounting Office shall have access to all books, accounts, reports, files and other papers, things or property belonging to or in use pertaining to the administration of this grant and receipt of assistance. Article VIII - Termination The DEPARTMENT shall have the right to terminate this contract in whole or in part, at any time before the date of completion, whenever it is determined that the GRANTEE has failed to comply with the conditions of the contract. The DEPARTMENT shall promptly notify the GRANTEE in writing of the determination and the reasons for the termination, together with the 9-ffective date. The DEPARTMENT may terminate this contract in whole or in part for the convenience of the DEPARTMENT when both parties agree that the continuation of the project would not produce results commensurate with further expenditure of funds. The two parties shall agree in writing upon termination conditions, an effective date and a fair and reasonable payment, as determined by the DEPARTMENT for all work completed. Article IX - Special Warranty The GRANTEE warrants that nothing of monetary value has been given, promised or implied as renumeration for entering into this contract. The GRANTEE further declares no improper personal, political or social activities have been used or attempted in an effort to influence the outcome of the competition, discussion or �,� negotiation leading to the award of this contract. `7'r- I ^.S L? h_. i e1 it i�'�nshi QT --Dncrac.t 17"t' t ,- rt 3 'a. _. . The L;or";-lr"lCti "try par'viL�a warrant . h ir" Signature :that no employer'-- t..�r�1ploy;rie relationship is E:stabi+1hod L^_tWCen t:tG� 1'i=1--AK:�i�1�iT sZnd the G ANT—, r2y {;,•he terms of this _int -act and further indernnifies the S,;- .a -:e of Idaho and the De artrient of Commerce .�mmer"cam ane: hold it harraiess against any and al l suits, act iorls, claims or losses of every kind, nature and description, i nc i ud i nq cC�s v s, !~x censes and attorney fees, tha-C may Die incurred by reason oi' tny act or C, -mission, neglect or misconduct of the GRANTEE which may arise out of this agreement. Amir z._X.T_ —.-C ,nl-? i,t of _T_nt`rzrst No Official or ¢employee of the GRANTEZ- or the DEEPART; TENT shall have any direcT or indirect FinancJal interest in the project. Art.c i L_. X T ^, rant recipients will, unless otherwise directed, erect a sign for ail major construct ion projects idenr ifying the pro�ee ' s funding source after notice to proceed is isst_rcd; location as directed. ThQ sign snail be r-taintained in good condition and removed six (6) months after project is completed. F'rOject sign shall be constructed according to the following re -quire -mems (or to equal requirements) `r" x 3' of 3/4" =exterior grade MDO plastic seal` d plywood, framed With suit abie m;etal 3d[:e3 r.;oldings for prevent ion of delamination. Paint with vhree (3) coats of exterior trim or sign enamel. Also, empiuy sign painter approved by the GRANTEE -",o apply lettering, as directed, over the thrCe coat finizh. iAt 1#_as't two (2) additional coat<z are required ;For -Che lettering wor;c. Employ sign painter approved by the GRANTEE to letter names of;,he project, architect or consu i `c i ng engineers, contractor and principal Subcontractors. Secure sign '.-o nomInLit! t" ,. j!" x 12' prL^ssure treated Wood posts set 41-011 into ground Wlt "S c ncrQtu .Surrounding each post. In addition, the: sign will give credit to the Dopart.ment of Commerce and to the Governor for the fundin:z. AY`t 1CZ:?1„ lens,- and __r1a �1I3^tel, Pill conditioiis and assurances rQquired Of the DMPIARTMENT by T itla I Q*: the and Community Development i'tct PJM 1974, F.L. �j- .t3.�, as amended, ,re binding on the GRANTEE-. GRANTZc shall also comply with LAI! t--rms and conditions oT' F-,adcral Sra•rru 4NiUmber 3 -6r7 -DC -IS --000i �..,.� and all :ippi :cable, fuaderai laws and rLIqu i itivrs including but not limited to: 24 CFR, part 570 Community Development Block Grant's; 24 CFR, Part 58 Environmental Review Procedures for Title I n Community Development Block Grant Programs; OMB Circulars A-87, A- 102, A-122; and the Single Audit Act of 1984 and OMB Circular A-128 the Acquisition and Relocation Act and Attachment C "Community Development Block Grant Assurances." Additionally, both parties shall adhere to statutes and regulations`of the State of Idaho. APPROVED: - -S—FQna fure Date James V. Hawkins Typed Name Signature Grant Kingsford Typed Name (chief elected official) Director Department of Commerce a3 IX 7 Date Mayor of Meridian Title . ATTACHMENT A BUDGET COWUNITY DEVELOPMENT PROJECT Applicant: City of Meridian Proj ec t : ICDBG-87-III-I5-SR Meridian Senior Center Improvements AMOLNT ICDBG Other Line Items: Grant Fed State Local Total Administrative Ex ense* 725 725 Pro'ect Planning Desi n* Land, Structures and rights-of-way Architectural/engineering base fees Project inspection fees 270 270 Relocation Ex enses n Relocation payments to individuals & businesses Demolition & removal Construction & project improvement 5.000 3,900 8,900 Equipment Audit 100 100 Total Costs** 5 000 4,995 9,995 Remarks: *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. 501213 Attachment B City of Meridian SCOPE QF WORK 1CDBG-87-111-15-SR The proposed improvements to the Weridian Senior Citizens Canter, located at 133 West Broadway, are as follows: i. installation of energy efficient, double -pane windows to reduce energy loss. in 1985 the State of Idaho awarded an !CDDG to the Heridian Senior Citizens Organization for installation of heatinq and cooling equipment. During the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single - pane windows. In order to protect previous investments, the Seniors need to install thermaipane windows to reduce energy loss. 2. installation of new flooring which will allow for multi-purpose activities and eliminate hazards caused by the present floor which is weax and worn. 3. installation of a steel security door. 4. installation of heat conserving insulation and seals at the west entry door to the Senior Conter. improvements will comply with all City building code requirements for institutional structures. Project area maps are attacnea. Matchinq funds will come from the Meridian Senior Citizens in the amount of $4,995. 11 - Proke-c-t- S_ "ed Contract for ProfQssional Services Start Construction/ instal 1at i or, Project inspection Audit Project Closeout A. Prowess-Report-Schodulp September 1987 October 1987 November 1987 December 1987 September 30, 1988 Please submit progress reports to the Department with each request for funds. Approval of each request for funds will be basad on the content of the progress report. If regular request i for funds are not submitted, progress reports will be due upon the request of the Department of Commerce. Please use the updated progress report form contained in the Financial Management Handbook which will be available in September 1987. Eenefitz to the community as a result of this project will help the elderly population in deridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner city residents according to a survey conducted by JUB Engineers, inc., in 1980. Seventy-six percent of all seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existing Wonter for meetings, social events, health and educational programs. The seniors allow full community use of their Center on a first come, first served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions within the Center. The seniors are appreciative of the community support for their new Center and they have allowed many Meridian area groups to benefit from the facility. This project will continue to have tremendous community -wide benefit with an expenditure of $5,000 in 1CDBG funds and $4,255 in local funds. The City/County shall be responsible to complete the following requirements.. F.4 requires an Administrative Plan be developed. This plan should include the delegation of each responsibility listed here. Any responsibility which is to be lulfilled by a contractor should be specifically listed in the contract. In addition to these requirements there may be additional requirements containod in the Grant Management Handbook series pubiizhud by the Department. The list here is not intended to be exhaustive, but is intended to be an outline of the major areas of administrative responsibility. Environmental Review: i. Establish an Environmental Review Record file. a. Complete an Environmental Assessment. E. Make Environmental finaing. 4. Publish the appropriate findings and Request for Funds CROM. 5. Submit aw, with Assessment, State Historic Preservaticn Office letter to Dopartment for review and approval. Construction Administration: i. Establish Labor Standards Compliance file and assign responsibility. 2. Request current Davis -Bacon wage rates before advertising for bids. 3. Submit bid documents to Department for review and approval. 4. Update wage rates 10 days prior to bid opening. 5. Check contractor eligibility with Department before awarding contract (Federal Debarred List). G. Document subcontractor Qiigibility and Davis -Bacon cert ification s. 7. Submit executed contract documents to Department for review and approval. 3. Hold preconst ruct i on conference with contractor ospeciaily 7o discuss labor standards requirements and other grant requirements. Submit signed minutes to the Department. 3. Collect, review and verify all payrolls. 10. conduct worRer interviews and verify against payrolls. I!. Report all pay; oil discrQpancies to the Department. 11� 0. Civil Rights Compliancu: i. Establish a file containing the grantee's Affirmative Action Plant community Profile, staffing minority status, or other documents and statistics which demonstrate grantee's minority population and efforts in nondiscriminatory practices. 2. File signed Section 3 Clause and Certifications. 3. Submit MBE/WBE Solicitation Summaries for all soi icitat ions for wervicus or construction bids. 4. Comply with grantee Section 3 Plan and maintain documentation. 5. Implement at least three of the Pair Housing activities listed in the Civil Rights Handbook. ;accounting Requirements: i. Waintain a General Lodger for the !CDDG grant funds. it must show Qxpencitures by budget categories and also by other funding sources. 2. Maintain cash receipts and cash disbursements journals. 3. Maintain source documentation and file documents by Department of Commerce Request for Funds form: 4. Accounting and Allowable Costs must be in accordance with OMB Circulars A-102 and A-87 plus Tneasury Circular 1075. Z. Audits: nudit services shall be secured in accordance with UMB Circular A-102, Attachment C. 2. Audit shall be conductod according to CAB Circular A-128 and the Single Audit Act of 1984. a. Audit shall be submitted to the Department for review and approval within ZO days of complution. 4. !CDBG aucit costs shall be allocated by the percentage of !CDDG expenditures as related to the total city expenditures in each fiscal year audit. F. Reporting: 1. The grantee shall submit to the Department a Quarterly Performance Report according to the Schedule. (See Section II above). 2. The grantee shall report in writing to the Department any major compliance, performance problems, management problemsv all construction commencement and completion, loan closings, defaults, etc. 3. The grantee shall submit all contract amendments and plan amendments to the Department prior to executing them. 4. An Administrative Plan shall be developed by the grantee outlining the chain of responsibilities and authority in executing the grant project. This plan shall detail the division of grant activities to particular personsi offices, agencies or contractors. The plans shall be submitted to the Department. rpm 9 be a STOREI AVE. O c(n M INCMEY 3 o2 AVE. 2 � DST AVE. Z c� WEST W AVE. h 3 CA LT N AVE. ti 3 AVE. h v h ■ CITY O F 3 HALL � � Meribia.n Arep- Senor ulrizen 6LA08l'n9 133W. Brola way —`TO NAMPA MAP OF MERIDIAN IDAHO IDA CIR. � 3 LN. AVE. GRU ER AVE. .E AVE. LSAJEY EN CARLTON AVE. AVE. WILLfA sr 17622 V U S West DIrKt 1064 - 46 A '" AVE. CIR. 30 TO BOISE - I AVE. W AVE. h h ti AVE. h v h ■ CITY HALL N M W W IY 4i 4i ROAD ST. AVE. WILLfA sr 17622 V U S West DIrKt 1064 - 46 A '" AVE. CIR. 30 TO BOISE - I 2. n 3. n ATTACHMENT C; Community Development Block Grant Assurances Nondiscrimination Under Title VI of the Civil Rights Act of 1964 This agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.-88-352) and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Grantee shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Grantee is undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. TITLE VIII This Agreement is subject to the requirements of Title VIII of the Civil Rights Act of 1968 (P.L. 90-284), and HUD regulations with respect thereto, providing that it is the policy of the United States, within constitutional limitations, to provide fair housing, and prohibiting any person, in the sale, rental, financing, or brokery of housing, from discriminating or in any way making unavailable or denying a dwelling to any person because of race color religion, sex or national origin. In the implementation of Title VIII, HUD is guided by Executive Orders 11063 and 12259, and 24 CFR parts 100 through 115, particularly Part 107. Section 109 This agreement is also subject to the provisions of Section 109 of the Housing and Community Development Act of 1974 (P.L. 93-383), as amended. Section 109 prohibits the use of criteria based on race, color, national origin or sex to exclude any person from participating in or benefiting from any program or activity funded in whole or part with community development funds made available pursuant to the Act. Section 109 further incorporates the prohibitions against age discrimination contained in the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), and against handicapped discrimination contained in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794). 4. Labor Standards Except with respect to the rehabilitation of residential �.� property designed for residential use for less than eight families, the Grantee and all contractors engaged under contracts in excess of $2,000 for the construction, prosecution, completion or repair of any building or work financed in whole or in part witl=i assistance provided under this Agreement, shall comply with the requirements of the Davis -Bacon Act, as amended (40 U.S.C. 276a - 276a-5) and the Contract Work Hours and Safety Standard Act (40 U.S.C. 327 et seq.), as well as HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the Department of Labor under 29 CFR Parts 3 and 5.5, governing the payment of wages and the ratio of aprpentices and trainees to journeymen: Provided, that if wage rates higher than those requried under such regulations are imposed by state or local law, nothing hereunder is intended to relieve the Grantee of its obligations, if any, to require payment of the higher rates. The Grantee shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of 29 GFR 5.5. n No award shall be made to any contractor who is at the time ineligible under the provisions of any applicable regulations of the Department of Labor to receive an award of such contract. 5. Environmental Standards This Agreement is subject to the policies contained in the National Environmental Policy Act of 1969 (42 U.S.C. 4321 et seq.), and related laws, as furthered by HUD regulations contained in 24 CFR Part 58. The Grantee hereby assumes responsibility for environmental review, decision-making, and other action under NEPA and related laws, in accordance with Part 58. 6. Section 3 This Agreement is subject to the employment and contracting requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u). Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower-income persons residing within the unit of local government or the metropolitan area or nonmetropolitan county in which a covered project is located; and that contracts for work in connection with such projects be awarded, to the greatest extent feasible, to eligible business concerns which are located in, or owned in substantial part by, persons residing in the same metropolitan area or nonmetropolitan county as the project. HUD regulations contained in 24 CFR Part 135 contain guidelines relating to Section 3 objectives. 7. AION Lead Based Paint Hazards The construction or rehabilitation of residential structures with assistance provided under this Agreement is subject to the HUD Lead -Based Paint regulations, 24 CFR Part 35. Any grants or loans made by the Grantee for the rehabilitatio of residential structures with assistance provided under this Agreement shall be made subject to the provisions for the elimination of lead-based paint hazards under Subpart B of said regulations, and the Grantee shaal be responsible for the inspections and certifications required under section 35.14(f) thereof. 8. Conflict of Interest of Members Officers or Employees of Grantee. Members of Local Governing Body, or Other Public Officials: No member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no public Official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The r� Grantee shall incorporate, or cause to be incorporated, in all such contracts a provision prohibiting such interest pursuant to the purposes of this section. 9. Prohibition Against Payments or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval of applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974 or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 10. Conflict of Interest of Certain Federal Officials No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. n n 11. Historic Preservation Act of 1966 Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq.). 12. Additional Assurances The Grantee shall remain fully obi'igated under the provisions of the Agreement notwithstanding its designation of any third party of parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement. The Grantee shall comply with all lawful requirements of the Grantor to insure this Agreement is carried out in accordance, and with the obligations and responsibilities of the Grantor to HUD. 13. I_ irements for Units of General vocal Government A. Certifications Title I of the Housing and Community Development Act of 1974, as amended through 1983, Section 106(d)(5) units of general local government must make certain certifications to the State. The certifying official must have sufficient authority to make such certifications on behalf of the unit of government. The State may not distribute funds unless the unit of government has submitted certifications providing essentially that: 1. it will minimize displacement as a result of activities assisted with CDBG funds; 2. it will conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing; 3. it will provide oppportunities- for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); 4. it will not use assessments or fees to recover the capital costs of CDBG—funded public improvements from low and moderate income owner occupants. DEPARTMENT OF COMMERCE ROOM 108, CAPITOL BUILDING BOISE, IDAHO 83720 AUTHORIZED SIGNATURE FOR PAYMENT ON FINANCIAL REPORT - REQUEST FOR FUNDS 1. Address payment to be 2. Contract/Grant Numbers payable to Grantee: authorized by Chief City of Meridian -- Elected Official: 33 East Idaho # ICDBG-87-III-I5-SR Meridian, Idaho 83642 # SIGNATURES OF INDIVIDUALS Only one signature AUTHORIZED TO DRAW ON CONTRACT required on Payment 3. Signature 4. Signature 5. Typed ame and Title -6. Typed Name and Title Jack Niemann City Clerk 7. I certify that the signature(s) above are of the individuals authorized to draw payment for the cited contracts. 87 Grant P. Kingsford Mayor to and Signa Typed Name and Title Chief Elected Official It is understood Elected Official project. that the approved signee is notifying the Chief of all request for funds and the status of the • s Cecil D. Andrus State Capitol Building Governor Room 108 James V. Hawkins Boise. Idaho 83720 Director Phone (208) 334-2470 DEPARTMENT OF COMMERCE September 15, 1987 The Honorable Grant Kingsford City of Meridian 728 Meridian Street Meridian, Idaho 83542 RE: ICDBG-87-III-I5-SR Meridian Senior Center Project Dear Mayor Kingsford: Attached are two copies of the contract between the City of Meridian and the Idaho Department of Commerce for the Meridian Senior Center Project. Please review the contract carefully and if it meets with your approval, please sign both copies and return them to the Department for James V. Hawkins' signature. An executed contract will then be returned to you for the City's files. A copy of the contract has been forwarded to Mr. Carlyle Briggs of B & A Engineering. Also enclosed is a signature card upon which the City authorizes other individuals to sign the request for funds form. Please complete this card as soon as possible and return it to the Department. If you have any questions, please call me at 334-2470. Sincerely, r Gail M. Atwood Community Development Analyst GMA:ck Enclosures cc: Carlyle Briggs n INSTRUCTIONS FOR AUTHORIZED SIGNATURE FOR PAYMENT ON FINANCIAL REPORT - REQUEST FOR FUNDS 1. Enter the name and address of Grantee. This is the name and address of the local official where checks will be made payable. If additional space is needed, use back of form. 2. Enter ICDBG contract number. 3-4. Enter signatures of the officials within the Grantee organization which are authorized to execute request for payment. 5-6. Enter typed name and titles of officials within the Grantee organization which are authorized to execute request for payment. 7. Enter the date, typed name, title and signature of the Grantee organization's Chief Elected Official who is authorizing and certifying the authenticity of individual signatures of individuals requesting payment. n n John V. Evans, GOVERNOR David 0. Porter �\ DIRECTOR n DEPARTMENT OF COMMERCE April 30, 1986 ICDBG ADMINISTRATIVE DIRECTIVE NUMBER 2: State Capitol Building Room 108 Boise, Idaho 83720 Phone (208) 334-2470 SUBJECT: OFFICIAL SIGNATURES ON REQUEST FOR FUNDS FORM It is the intent of the Department to have Financial Report/ Request for Funds forms signed by the Chief Elected Official. In the event it is necessary to authorize another individual to sign these forms, it is requested that the approved signee notify the Chief Elected Official in regards to the request for funds and the status of the project. It is also being requested that all grantees who find it necessary to have someone other than the Chief Elected Official sign the Financial Report/Request for Funds form fill out the attached signature form and return it with the next request for funds. In cases of multiple county or city contract, the lead county commissioner or mayor should sign the Request Form or authorize the signature of the person requesting funds. IDiHO Meridian Area Senior Citizens Assn., Inc. 133 W. Broadway • P.O. Box 46 • Meridian, Idaho 83642 Telephone (208) 888-5123 August 14, 1987 Carlyle W. Briggs, P.E./L.S. B. & A. Engineers, Inc. 619 Grove Street $oise, Idaho 83702 Dear Mr. Briggs: The Meridian Area Seniors wish to thank you for your efforts on their behalf in obtaining the Community Development Block Grant. The Seniors are very much aware that without your assistance, the center would not have received the grant. At the regular Board of Directors meeting held on 8/11/87, the Board unanimuously agreed to have you assist the Center through the completion of the project and again they expressed their gratitude for your assistance. Enclosed please find copies of a letter, memo and accompanying data from the Dept. of Commerce for your information. The Budget has been revised in accordance with Wayne Forrey's suggestions to reflect the amount of the project as $9,995 rather than $10,000. We have changed the Admin. Expense and the Project Inspection Fees due to the fact the Admin. Expense including advertising and your proposed $100 to $125 to finalize the project will exceed the $500 in the original budget. We did not have any inspection fees on the last grant and it is doubtful if we will have very much if any on this project. Included in the correspondence above is a blank budget in the event you feel it should be changed. I have tried to complete the Scope of Work, however, feel free to make any changes or redo it. We have also sent a letter along which is to go to the Dept. of Commerce and I have kept copies of all to give to the City. Again, thank you for all your past and continued assistance. Sincere , W. Dale Ry , Pr�nt Enc 1s. Meridian Area Senior Citizens Assn., Inc. 133 W. Broadway P.O. Box 46 • Meridian, Idaho 83642 Telephone (208) 888-5123 August 14, 1987 Gail M. Atwood Community Development Analyst Department of Commerce State Capitol Building -- Room 108 Boise, Idaho 83720 Dear Ms. Atwood: We are in receipt of your letter dated 8/4/87 along with accompany- ing memo and data from Wayne Torrey. In accordance with our telephone conversation with you and Mr. Forrey, we have revised our budget from $10,000 to $9,995 by changing our match from $5,000 to $4,995, thus eliminating the need for a "Professional Grant Administrator" and the requirement of advertising for bids. Carlyle Briggs with B. & G. Engineers, Inc. will be assisting the Seniors through the project. We previously received bids or proposals and will enter into an agreement with each contractor prior to the work being started. We have enclosed under "Scope of Work" the "Project Description", "Schedule" and "Benefits". If anything further is needed, please contact us. Sincerely, W. Dale Ryan, Presi ent WDR/gs Encls. cc: City of Meridian B. & A. Engineers, Inc. r CITY OF MER1DiAN n for MER ID IAN SENIOR CITIZENS b U 1Li I NG iMPROVEMEN rS SCOPE Ok' WORK 1. Project Description The proposed improvements to the Meridian Senior Citizens Center involve two separate but related improvements projects. These are: 1. Installation of energy efficient, double -pane windows to reduce energy loss. 2. Installation of new flooring to allow multi-purpose activities, including dancing; installation of a steel security door; and related heat conserving insulation and seals at the west entry door to the Senior Citizens isuilding. Improvements will comply with all City building code requirements for institutional structures. Project area maps are attached. The City of Meridian is classified as a high-growth community by the Idaho Department of Commerce. The City of Meridian is not classified as a distressed community or a declared economic disaster area. n Matching funding will come from the Meridian Senior Citizens Organization in the amount of $4,995. 11—N CITY OF MERIDIAN for MERIDIAN SENIOR CITIZENS BUILDING IMPROVEMENTS SCOPE OF WORK II. Schedule Milestone Begin Contract for Professional Services August 10, 1987 Construction/Installation Inspection Audit August 25, 1987 September 10, 1987 August 25, 1987 Completed August 20, 1987 October 25, 1987 October 25, 1987 December 10, 1987 CITY OF MERIDIAN for MERIDIAN SENIOR CITIZENS BUILDING IMPROVEMENTS SCOPE OF WORK III. Benefits Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. How- ever, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner -City residents according to a survey conducted by J -U -B Engineers, Inc., in 1980. Seventy-six percent of all Seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existing Center for meetings, social events, health and educational programs. The Seniors allow full community use of their Center on a first-come, first-served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions with- in the Center. The Seniors are appreciative of the community support for their new Center, and they have allowed many Meridian area groups to benefit from the facility. This project will continue to have tremendous n community -wide benefit with an expenditure of $5,000 in ICDBG funds, and $4,995 in LOCAL FUNDS. In 1985, the State of Idaho awarded an ICDBG to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. During the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single -pane windows. In order to protect pre- vious investments, the Seniors need to install thermalpane windows to reduce energy loss. Remarks: Local funds have been collected from money contributions and Senior Citizen activities and are on deposit in a local bank. *Administrative expenses and project planning design costs when shall not exceed 108 of the total ICDBG amount. totaled **Grantees allowed to shift u items p to 101 of total ICDBG funds between line without requesting budget amendment. Therefore there is contingency line item. na ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT Applicant: CITY Oy MERIuIA.N Ii)AHO Project: IMPROVEMENTS TO SENIOR CITIZENS CENTER AMOUNT Line Items ICDBG Other Administrative Grant Fed State Local Total Project Plannin & Desi n* 725 725 Land, Structures and rights -Of -way Architectural/engineering base fees Project ins ection fees Relocation Ex enses 270 27 Relocation payments to individuals & businesses Demolition r. removal Construction b project improvement 5,000 3,900 8,900 Equipment " Audit 100 100 Total Costs** 5,000 4,995 s (9,995 Remarks: Local funds have been collected from money contributions and Senior Citizen activities and are on deposit in a local bank. *Administrative expenses and project planning design costs when shall not exceed 108 of the total ICDBG amount. totaled **Grantees allowed to shift u items p to 101 of total ICDBG funds between line without requesting budget amendment. Therefore there is contingency line item. na A � 4�AT S go Cecil D. Andrus Governor State Capitol Building � o dRoom 108 Director ames Hawkins M . 4� Boise, Idaho 83720 air$ og Phone (208) 334-2470 DEPARTMENT OF COMMERCE August 4, 1987 n a The Honorable Grant Kingsford Mayor of Meridian 728 Meridian Street Meridian, Idaho 83642 Dear Mayor Kingsfordm In order to proceed with preparing a contract between the City of Meridian and the Idaho Department of Commerce regarding your 1987 block grant, the following information is neededs 1. Final budget for the project - See attached budget form. 2. Final Scope of Work - Please refer to attached Scope of Work format. Please limit the description to two pages and include items 19 21 and 3. The Idaho Department of Commerce requires that each grantee Procure a professional grant administrator to provide overall administrative services and ensure compliance with State and Federal grant requirements. If your project involves technical design, then the City must also procure professional architect, engineer or planning services as necessary. Please refer to the attached memorandum regarding procurement of professional services. If you plan to use your own in-house technical staff for administration and design, please contact my office for approval. Mr. Wayne Forrey, who is our division administrator, has assigned me the responsibility of project manager of your grant project. If you have any questions please contact my office at 334-2470. I look forward to receiving this information and preparing your contract. Respectfully, ))v - GAIL M. ATWOOD Community Development Analyst GMAIas Attachments G��AQB� Cecil 0. Andrus °•� Governor ., State Capitol Building ^James V. Hawkins Room 108 Director a q4 Boise, Idaho 83720 Phone (208) 334-2470 DEPARTMENT OF COMMERCE August 4, 1987 MEMORANDUM TO: Recipients of Idaho Community Development Block Grants FROM: Wayne S. Forrey, A P �/ Administrator Division of Community evelopment RE: Procurement of Professional Services Each of our grantees are required to procure a professional grant administrator in accordance with Federal Procurement Standards and Procedures. This administrator must also be approved by the Idaho Department of Commerce, Division of Community Development. The Federal Procurement Standards and Procedures also apply to selecting architectural, engineering and planning services, if n they are needed inour rant Y g project. The method of procurement procedures for professional grant administrators, architectural, engineering and planning services is based on competitive negotiation. A description of this method follows: 1. A request for proposal (RFP) is prepared and distributed to an adequate number of qualified sources to permit reasonable competition. The RFP shall be publicized and reasonable requests by other sources to compete shall be honored. 2. The RFP shall identify all significant evaluation factors. 3. The grantee shall provide a system for technical evaluation of each proposal plus the procedure for selection and contract award. 4. Cost must not be an evaluation factor. Grantees must consider qualifications as the primary factor for selection of professional services. 5. Award should be made to the responsible competitors whose qualifications will be most advantageous to the grantee. Unsuccessful competitors should be notified n promptly. Fair and reasonable compensation is negotiated after the qualified competitor has been selected. IDAHO Attachment B n (Name of Project) SCOPE OF WORK (Contract Number) I. Project Description (This section is a description of the project - what and where. It should reference a project area map to be attached to the contract. This will also note major required actions not elsewhere addressed, i.e. the method of procurement for construction, major reports. etc.) II. schedule (This is to be a schedule, at least by months, of the major milestones of the project. It should project, at a minimum, ICDBG contract award, completion of environmental assessment, engineering design, bid closing, start of construction, loan closing, finish construction, audit, creation of benefits, project completion, etc.) III. Benefits (This section should describe the National project meets, how the project meets Objective(s), and what data and how it will demonstrate/document the National Objective has IV. Administrative Reguirement= Objective(s) the the National be collected to s been met.) The City/County shall be responsible to complete the following requirements. F.4 requires an Administrative Plan be developed. This plan should include the delegation of each responsibility listed here. Any responsibility which is to be fulfilled by a -contractor should be specifically listed in the contract. In addition to these requirements there may be additional requirements contained in the Grant Management Handbook series published by the Department. The list here is not intended to be exhaustive, but is intended to be an outline of the major areas of administrative responsibility. A. Environmental Review; 1. Establish an Environmental Review Record file; 2. Complete an Environmental Assessment; 3. Make Environmental finding; 4. Publish the appropriate findings and Request for Funds (ROF); 5. Submit ROF, with Assessment, State Historic Preservation Office letter to Department for review and approval. B. Construction Administration: i. Establish Labor Standards Compliance file and assign responsibility. 2. Request current Davis -Bacon wage rates before advertising for bids; 3. Submit bid documents to Department for review and approval; 4. Update wage rates 10 days prior to bid opening; 5. Check contractor eligibility with Department before awarding contract (Federal Debarred List); b. Document subcontractor eligibility and Davis -Bacon certifications; 7. Submit executed contract documents to Department for review and approval; 8. Hold preconstruction conference with contractor especially to discuss labor standards requirements and other grant requirements. Submit signed minutes to the Department. 9. Collect, review and verify all payrolls; 10. Conduct worker interviews and verify_ against payrolls; 11. Report all payroll discrepancies to the Department. C. Civil Rights Compliance: 1. Establish a file containing the grantee's Affirmative Action Plan, Community Profile, staffing minority status, or other documents and statistics which demonstrate grantee's minority population and efforts in nondiscriminatory practices. 2. File signed Section 3 Clause and Certifications. 3. Submit MBE/WBE Solicitation Summaries for all solicitations for services or construction bids. 4. Comply with grantee Section 3 Plan and maintain documentation. 5. Implement at least three of activities listed in the Civil Rights hHan book. e Fair Housing D. Accounting Requirements: I. Maintain a General Ledger for the ICDBG grant funds. It must show expenditures by budget categories and also by other funding sources. 2. Maintain cash receipts and cash disbursement journals. 3. Maintain source documentation and file documents by Department of Commerce Request for Funds form. 4. Accounting and Allowable Costs must be in accordance with OMB Circulars A-102 and A-87 plus Treasury Circular 1075. E. Audits: 1. Audit services shall be secured in accordance with OMB Circular A-102, Attachment 0. 2. Audit shall be conducted according to OMB Circular A- 128 and the Single Audit Act of 1484. n 3. Audit shall be submitted to the Department for review and approval within 30 days of completion. 4. ICDBG audit costs shall be allocated by the percentage of ICDBG expenditures as related to the total city expenditures in each fiscal year audit. F. Reporting: I. The grantee shall submit to the Department a Quarterly Performance Report according to the schedule. (See Section II above) 2. The grantee shall report in writing to the Department, any major compliance, performance problems, management problems, all construction commencement and completion, loan closings, defaults, etc. 3. The grantee shall submit all contract amendments and plan amendments to the Department prior to executing them. 4. An Administrative Plan shall be developed by the grantee outlining the chain of responsibilities and authority in executing the grant project. This plan n shall detail the division of grant activities to particular persons. offices. agencies or contractors. The Plans shall `:e submitted to the Department. G. Revolving Loan Fund (RLF): 1. Grantees shall contract with a Loc a.i Development Corporation (LOC) for the loan processing and loan management. This contract shall be a subgrant extending the authority to manage the RLF in all particulars sub,.iect only to the policy direction and Performance reviety of the grantee. It is State policy that local governments are not to be active ly involved in either the loan approval or management but that these functions .are to be carried out by a Local Development Corporation in order that constitutional prohibitions are not violated. 2. An RLF Management Plan shall be adopted by the grantee and the LDC which sets forth the management policies. procedures and performance criteria of the R''LF. 3. The subgrant contract and the Management Plan shall be submitted to the Department for review and approval before any loans shall be closed. h n ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT Applicant: Project: Line Items ICDBGGrant Administrative Expense* Project Planning & Design* Land, Structures and rights -of -way Architectural/engineering base fees Project inspection fees Relocation Expenses Relocation payments to individuals & businesses Demolition & removal Construction & project improvement Equipment Audit Total Costs** Remarks: AMOUNT Other Fed State Local Total *Administrative expenses and project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. **Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore there is no contingency line item. MERIDIAN CITY COUNCIL JULY 7, 1987 Regular Meeting of the Meridian City Council called to order by Mayor Grant Kingsford at 7:30 p.m.: Members Present: Bill Brewer, Ron Tolsma, Bert Myers, Bob Giesler: Others Present: Roy Porter, Gary Smith, Walt Morrow, Wayne Crookston Bob Wherry, Miriam Barr, Vickie Peugh, Kathleen Kirsch, Gale Taylor, Teresa Carroll, Phil Carroll, Robin Prindle, :Twayne Walker, Dale Ryan, Glennie Sleight. The Motion was made by Myers and seconded by Tolsma to approve the minutes of the previous meeting held June 16, 1987 as written: Motion Carried: All Yea: Mayor Kingsford, we held a hearing on this application in March for a preliminary application and thathasbeen-approved and now a second Public Hearing has to be held for the final Grant application, the Seniors are asking for a Grant in the amount of $5,000.00 for which they have the matching funds. I will now open the Public Hearing, is there anyone in the audience who.wishes to offer testimony on this request for a Idaho Community Development Block Grant? There was no response, the Public Hearing was closed. The Motion was made by Myers and seconded by Tolsma that the final application be approved and submitted foranIdaho Community Develop- ment Block Grant for the MeridianSenior Citizens in the amount of $10,000.00 of which $51000.00`wil1.-be matching funds by the Meridian— Senior Citizens. Motion Carried: All Yea: Item #2: Public Hearing:.Variance Request by Robin-Prindle: -- Mayor Kingsford, this Variance request for a.Shelter Home --in Meadowview Subdivision #2,'this concern the -area oflot covered by the----home-.I will now open the Public Hearing, is there anyone from the audience who wishes to offer testimony on this request? Vickie Puegh, 1012 Fairwood Court, Puegh was sworn by the City Attorney. Puegh, as a representative of my family, myself and the homeowners residing on Fairwood Court culdesac and the outlaying homes concerned, we would like you, the Meridian City Council, to consider our petition and comments concerning the application of Mr. Robin Prindle for a Variance to build a 2686 sq. ft. shelter home for the elderly in our n sudivision.=We the resident homeowners, the majority being young married couples with small children, feel that this small lot and the location of it is inappropriate for this unit. We feel a larger more suitable location should be sought and utilized. The homes in our subdivision PROOF OF PUBLICATION State of Idaho, County of Ada I ss. :1 �yyTM- Steve Wherry *public �eaiin6 and meftit cnbeing lust duly :1dy 9�at79p M atteMeridian Sworn. depose and say. that I am over twenty-one years °B accept0° aof age. and chief clerk of VALLEY NEWS. a weekly EMU, icatim w Idaho Dept. of .Commerce qty Devdopmed mock newspaper of general circulation, published at Meridian, n -Grant in " amount up to $5,000 tc makh an County of Ada, State of Idaho, and that the annexed 'amount of local city and sedior Ci iv. nz fadds� notice :to =soon, to fia Jo c=O'+u*6-brdidiod was published in said paper once each week for runw,toriwlude e=lierldian vi s, one consecutive weeks, the first publi7tion being on �mtp��;oincludenev,ener$ya�dmt 2y June _ aadmcombutim01nooiingamdilsoft the daY of ____n..__�__._ 19—E— and the last am�'�` ± ' ' • publication being on the _ interacted peswwN r iavW to atlmd and P ..._.. day of heard, aad :to **Nd verW4 wrhten 19_ --- am commen%L The appWadw am applicWoa Landbook are That said notice was ' ap,bletorievkwatthaaEBoe�t?ieM�an published in the newspaper Clerk,,and MwWiaa 30w Csnw• proper and not in a supplement. That said newspaper had Me r=p adiraiea4 b8mduubea andeammuft impact to law and moer.icmbeen continuously and uninterruptedly Y published in said (tlui)paaoncwatbedia�oed" :ounty for a period of 78 consecutive weeks prior to the first publication of this notice, and is a newspaper within r 7i the meaning of the Idaho statutes. Chief Clerk Subscribed and sworn to before me thi�72`Z..._ day of ._ June 1%ze otary Public in and foFi he Meridian Residence or Postoffice Address ._._.._...�._ ..., Idaho. EXPIRES DEC. 1988 It 1306 Cecil 0. Andrus State Capitol Building Governor y o Room 108 James V. Hawkins + _ Boise, Idaho 83720 �1 Director tiq Phone (208) 334-2470 DEPARTMENT OF COMMERCE June 17, 1987 The Honorable Grant P. Kingsford Mayor of Meridian 728 Meridian Street Meridian, Idaho 83642 Dear Mayor Kingsford: It has come to my attention that the City of :Meridian needs addi- tional time to conduct a second public hearing. This year a public hearing is also required for each final Idaho Community Develoument eo"N' Block Grant application. Because of your local newspaper publication schedule and meeting schedule, it is acceptable to submit your full application to the Department of Commerce no later than July 10, 1987, at 5:00 p.m. If you have any questions, please feel free to contact my office. Respectfully, Wayne S. Forrey, FA IC, Community Development WSF:gmc cc: Carlyle Briggs B & A Engineers Division r AN APPLS CATSON S DAHO COMMUNS TY DEVELOPMENT BLOCK GRANT BY THE C S TY OF MFRS D S AN , S DAHO .� FOR THE MERSDSAN SEN20R C2TSZENS BUSLDSNG 2MPROVEMENTS Gr a.rit P _ K�-n�J s f ord , Mayor Fi na1 Appl.icatiori Juries 1987 n An Application for an IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT by the CITY OF MERIDIAN, IDAHO For the Meridian Senior Citizens Building Building Improvements Prepared by: Carlyle W. Briggs, P.E. B. & A. Engineers, Inc. Briggs Engineer Building 619 Grove Street Boise, Idaho 83702 Tel. (208)-343-3381 Grant P. Kingsford, Mayor June 1987 IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT FINAL APP-LICATIoN (Pre -Application', APP l i cant : _ LitY o_f_M_e_r_i_dian; Idaho June 17, 1987 - Final (Ci ty%Count _— - �-'- Dater ,.._ April 7, 1987 - Pre-Appin y of) Address: ___728 Meridian Street - Of f i c i a) Ph on u ( 208) 888-4433 Meridian, Idaho 83642 e Chief Elected Official: Hon. Grant P. Kingsford, Mayor Project Contact Person: Mrs. Glenne Sleight Phone Number: (208)888-5555 Address: Meridian Seniors anization, Meridian, Idaho 83642 Application Preparer (if different from above): Name: Carlyle W. Briggs, P.E. Agency: _8• & A. Engineers Inc. Address: 619 Grove Street Boise, Idaho 83702-5997 n Phone Number: _ (_208)343-3381 National Objective= Low and Moderate Income ID Slum and Blight Project Cateoorv: " Public Facility Q Sewer Water Other ...__ Streets Housing Rehabilitation Senior Citizen Facility ED ICDBG Funds Requested, 5,000.00 Other Funds Committed to Pr ect: Local State Federal (1) Senior Citizens Fund Private in local bank. Other $ 5,000.00 (1) ?01**, TOTAL PROJECT $ 101000.00 45 SENIOR CITIZEN FACILITY Rehabilitation or Ex ansion of Existing Center: Number of seniors in service area 8.800 Numbers of seniors using center —J-000-+_ Describe overcrowding/space limitations. The Seniors allow full community use of their center on a first-come, first -serve basis. Therefore, the entire community is able to use the center. Many groups have held important functions witnin the new center. Dining room holds up to 225 persons. Describe deteriorated condition of building. Building is not deteriorated, but the requested items were not a part of the original reconstruction and additions work, but are badly needed to increase overall heating and cooling facilities and to reduce utilities costs, and to provide better building access security , and safety. Describe inadequate facilities (kitchen, storage, heating, air conditioning, parking, etc.). Present single -pane, crank opening windows are drafty and lose large amounts of heat. A small portion of floor space can be converted to a dance floor. Work is needed on the entry to the building to provide security and to reduce heat loss as present door lock could be picked or forced easily. Describe handicapped access problems. Presently most handicapped people do not have the strength to open the west entry emergency exit door. When the door is replaced this problem will be solved. n Building Code inspection? Yes X No ___ Date Approx. Jan. 1986 Agency Meridian building inspector and fire chief. Health Department Inspection? Yes X No Office on Aging Inspection? Yes X No Replacement/New Construction: (fill in section above) Cost Estimates prepared? Yes h No Rehabilitation $ 10,000 Operation/Maintenance Costs: Calculated N.A. Describe need for new center. N.A. Date March 14, 1986 (Normal twice per year) Date 198_ 6 visits were nor full inspections. New Center $ - N.A. Budgeted N.A. N In year 1985 the State of Idaho awarded an ICDBG to the Meridian Senior Citizens organization for installation of heating and cooling equipment. During the winter of 1985-86 the seniors were told by several electrical and heating and ventilating engineers that the heating system was ineffective because of high energy heat 59 n loss through single pane windows and uninsulated doors. These original building doors and windows were hand -built and contain leaded glass panels, which have much more heat loss than even conventional single -pane regular windows. Heat loss calculations were made and engineers recommended that the windows and at least one door be replaced with thermopane type insulated units, as being much less costly, over a period of time, than installing more heating and cooling capacity. The original building floor was covered with rugs, but in one area the floor and some floor supporting structure was decomposed, and would not support loads from high -heeled shoes, game table legs, and constant walking use. Therefore, it was determined that a safety item existed and that a section of the floor must be replaced, and then recovered, partly with carpeting and partly with a plastic linoleum -like material that would be adequate for a dance floor, to be used for that purpose occasionally. The dance floor area covering will probably cost less than to replace torn and frayed carpeting, and will add to the overall versatility of this large recreational room. 59(A) Office on Aging recommendation? Attach letter. Area Agency on Aging - III supports this application. (See letter next page) Previous Actions: n Describe efforts to prepare and complete the project. A similar application was submitted in 1986 in the amount of $10,000 grant requested, toward a $20,000 project. In our 1987 grant request we have elininated the proposed construction of a moveable partition, and have concentrated on the correction of more serious building defects. This project is included in the current annual budget for the City of Meridian and the Meridian Senior Citizens organization. Plans have been completed, type of materials determined and estimated costs obtained. Financing of the local fund share has been accomplished by appropriation from the City of Meridian funds and Senior Citizen funds, accumulated over a period of time from proceeds from dinners, auctions, community services, and cash contributions. It is not necessary to employ and engineer or architect for this small project. Their advise has been obtained, materials vendors and contractors contacted, and specifications have been written covering the type and kind of energy efficient materials to be used in replacing windows and floor areas. The project administrator can now follow through to see that bids are properly called and awarded, construction completed and the project properly closed out. All construction work will take place inside of the present building and no further rights-of-way or easements are needed to complete this project. Citizen participation and approval has been assured through public meetings, news dissemination and discussion within the Community and Senior Center. To date there has been no adverse comment or complaint about the proposed work or method of accomplishment. Several Senior Citizens and local businessmen have cooperated to provide information and estimating costs for the proposed work. The City of Meridian and Meridian Senior Center each have operating and maintenance budget items for the Senior Citizen building and related activity areas. These budgets are reviewed yearly, and amended from time to time to match needs. Additional Actions: Describe planning to accomplish project if funded. Bids will be solicited in accordance with ICDBG requirements, and work will be completed by several local contractor -vendors. Local funding up to $5,000 is presently on deposit and available for expenditure. The project is included in the present City and Senior Citizen Building budget. Design work has been completed and the project is ready for call for bids. Local share financing is on deposit in a local bank, and will be transferred to a special Block Grant bank account upon project approval for grant funding. Further engineer and architectural services should not be needed for this small project. No legal agreements are needed, except a contract with a contractor. No further rights-of-way or easements are needed. Citizen participation and approval has been obtained for the project and an adequate operating and maintenance budget presently exists. We �_.Local Economic Impacts Describe the impact of the project on the local economy. All expenditures will be made with local Meridian merchants and contractors, and normally the money from these expenaltures will pass through 4 or 5 more local hands before leaving the community. Most of the local workmen performing service will be LMI people. The completion of the proposed construction work will reduce the possibility of liability claims from falls and injuries, and will reduce doctor and medical bills for people exposed to cold air drafts while in the Senior Center Building. Fuel costs for the building will be reduced which will make funds available for other more enjoyable recreational and gastronomical benefits. Community Impact: Describe the improvements the project will make to the community as a better place to live. A more efficient Senior Citizens Center will make more operating funds available for Seniors comfort, entertainment and appetite. The projected work will also provide more uniform temperatures in the large recreation room, and this will be a healthier atmosphere for those who work and play therein. By replacing and repairing the.floor and floor coverings, safety of persons using the building will certainly increase. Potential for legal actions caused by falls on the floor in its present condition would be greatly reduced. The Meridian Senior presently serves 8,300 area Seniors and 6,308 of these are LMI. The area served extends 8 to 10 miles northerly to Eagle and Star, 9 miles easterly to Boise and Garden City, 10 to 12 miles westerly to Nampa and Middleton.area, and 9 to 10 miles southerly to the Kuna and Melba areas. In addition several hundred meals per day are prepared at the Meridian Senior Center kitchen and delivered to nearby communities who do not have adequate cooking facilities or people to assemble meals and food. 62 LIC INOTICI e! ' WY 11X ''H -IN PU..iBG- 4E Lty' y,,ApRjL,7;bWj-a:t7:30PJV41t L 1L..;1A;1nd1 b8stimom- uty rluu an 1(jaho, C7utY. mom Owter, - iNblid Meridian Senior Qtiz-- welowm. you are mialted1waftend'Obl; �,4U4,pffer=qn=ti.--k_ 4.10rtbe Maidian**9 )N first duly :-one years a weekly "' newspaper o! general circulation, published at Meridian, County of Ada, State of Idaho, and that the annexed notice was published In said paper once each week for 1 consecutive weeks, the first publication being On the __26_ day of — March ___ -.,i98T and the iast publication being on the day of Yargh 19-0-7- 'T'hat said notice was published in the newspaper proper and not in a supplement. That said newspaper had been continuously and uninterruptedly published In said county for a period of 78 consecutive weeks prior to the first publication of this notice, and is a newspaper within the meaning of �eIdaho statutes. Chief Clerk Subscribed and sworn to before me Is day Of M_ ch 19 Notary Public in and for o� Residence or Postoffice Address Idaho. EXPIRES DEC. 1988 n _011N Ceril D. Andrus Governor James V. Hawkins Director May 21, 1987 DEPARTMENT OF COMMERCE Mayor Grant Kingsford and City Council 728 Meridian Street Meridian, Idaho 83642 RE: Block Grant Request for Center \•Dear Mayor Kingsford: State Capitol 8-jildipfj Room 1 U8 Boise, Idaho 83 720 Phone (208)334-2470 Improvements to Senior Citizen The Idaho Department of Commerce is pleased to invite the City of Meridian to submit a full block grant application to the Department by June 19, 1987. Congratulations on your hard work to -,pull this project together for our review. As ybu begin to solidify your project and prepare your full appli%tion, keep in mind that the Department of Commerce will be evaluat.aing your project, in part, by the following criteria: I _ �* Reducing your block grant request to the minimum while increasing the local share to the maximum. * Documented benefits to low/moderate income citizens. * Professionally prepared Scope and cost estimates Ability to fully commit other funds to the project. These items should help you concentrate on key issues that will affect your funding evaluation. Please keep in mind that the Department staff within the Division of Community Development are available to help develop your project if needed. I encourage You to contact my office and let us help you in anyway we can as You proceed. The fact that your project has been highly ranked in the block grant process does not guarantee funding. We have invited approximately one third more projects than can be funded, to submit full applications. Thank you for submitting your pre -application and giving us the opportunity to become better acquainted with your project. We look forward to receiving your full application on June 19, 1987. Respect ully, \-- JAMS� V�� . AWKINS Director IDAHO r _MERIDIAN CITY COUNCIL APRIL 7, 1987 Regular Meeting of the Meridian City Council called to order by Mayor Grant Kingsford at 7:30 P.M.: Members Present: Bill Brewer; Ron Tolsma: Bert Myers: Bob Giesler: Other Present: Scout Troop #28, Residents of Counrty Terrace, Carlyle Briggs, Y.E., Dale Ryan, Don Hubble, Norm Fuller, Roy Porter, Gary Smith, Kenny Bowers, Bob Mitich, Wayne Crookston, Jim Shearer, Walt Morrow, Wayne Skiver, Miriam Barr, Bob Wherry, Steve Anderson, Gail & Shelly Swander: The Motion was made by Brewer and seconded by Myers to approve the minutes of the previous meeting held.March 16, 1987 as written: Motion Carried: All Yea: Mayor Kingsford welcomed the Member of Scout Troop #28 who were in attendance. item #I -. :,Public tri g a, ibr - C- tis+ s -Grant t Mayor Kingsford, I will now open the Public Hearing, is there anyone from the Public who wishes to testify on the application for a Block rant for the Senior Citizens? Carlyle.Briggs was present to give testimony on this request. Briggs, I have prepared the application and I have here tonite the necessary thing that are required for the hearing including a copy of the application if the'Mayor & Council would like to look at it. - Mayor Kingsford, I do not think that will be necessary unless there is other testimony that would require_ that otherwise it can just be filed with the Clerk. Briggs, if there is anyone needs further information, I can answer questions. Mayor Kingsford, is there anyone else present who wishes to testify on this application? There was no response, the Public Hearing was closed. The Motion was made by Myers and seconded by Tolsma that the City of Meridian approve of the application for a Block Grant for the Meridian Senior Cit-zens in the amount requested. Motion Carried: All Yea: .tem #2: Conditional Use Permit for Mary & Jesse Wilson: Mayor Kingsford, for the Council and Public information the Wilson's withdrew their application for a Conditional Use Permit. OFFICIALS JACK NIEMANN, City Clan, A M KIEBERT, Treasurer /�RUCE D STUART, Water Works Supt. AYNE G. CROOKSTON, JR., Attorney .ARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, City Engineer HUB OF TR EASU R F VALLEY A Good Place to Live CITY OF MERIDIAN 728 Meridian Street MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor April 1, 1987 Mr. James V. Hawkins, Director Idaho Department of Commerce Room 108, Statehouse Boise, Id. 83720 Dear Mr. Hawkins, COUNCILMEN BILL BREWER RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER BOBSPENCER Chairman Zoning 6 Planning Enclosed for your review is the City of Meridian's request for a single -purpose - single -year grant within the Idaho Community Development Block Grant Program. The grant will be used to construct improvements to the existing Senior Citizens Center within the City of Meridian. Senior citizens have donated 5,000 to support this important project. The City is extremely hopeful that a portion of this project can be constructed with Block Grant funds and match the local funds committed to the project. We appreciate your review of this application. If you have any questions, please feel free to contact my office or Carlyle W. Briggs of B & A Engineers, Inc. 619 Grove St., Boise, Id. 83702, telephone 343-3381. Respectfully, CITY OF MERIDIAN Grant F. Kang for Mayor MERIDIAN CITY COUNCIL MARCH 16, 1987 Regular Meeting of the Meridian City Council called to order by Mayor Grant Kingsford at 7:30 p.m.: Members Present: Ron Tolsma, Bert Myers, Bob Giesler: Members Absent: Bill Brewer: Others Present: Kevin Robertson, David Hegg, Dave Sherman, Glennie Sleight, James Shearer, Dale Bates, Ralph Madden, Mr. & Mrs. Charles Liggett, Mary Wilson, Jesse Wilson, Moe Alidjani, Gary Smith, Kenny Bowers, Bob Mitich, Walt Morrow, Bob Wherry, Wayne Crookston, Members of Scout Troop #1: The Motion was made by Giesler and seconded by Myers to approve the minutes of the previous meeting held March 2, 1987 as written: Motion Carried: All Yea: Mayor Kingsford welcomed the Members of Scout Troop #1: Mayor Kingsford, we have one item that has been added to the Agenda and will dispose of it first, Members of the Senior Citizens have asked to be on the agenda and make a proposal for the -City to enter into a Grant request. Glennie Slieght was present and advised the Mayor & Council they are requesting the City of Meridian to make application for ICBD Grant for the Senior Citizens. The total amount would be $10,000.00 of which $5,000.00 would be matching funds. This would be for miscellaneous items for the Center. Mayor Kingsford, any questions of the Council? I would recommend that we endorse this request. I understand that the Senior's are going to prepare the Grant themselves. The Motion was made by Myers and seconded by Tolsma that the City apply for a Grant for the Senior Citizens. motion Carried: All Yea: item #1: Public Hearing: Request for Conditional Use Permit by Mary Wilson: Mayor Kingsford, I will now open the Public Hearing, is there anyone from the Public who wishes to offer testimony? Mr. Charles Liggett, Mr. Liggett was sworn by the City Attorney. Liggett, I am opposed to this permit, as I bought my home in there as residential property , I own lot #9 and am opposed to a business in there. If I had wanted to live next to a business I would have bought in business district. This will just open it up to something else. j 11 I C Meridian Area Senior Citizens Assn., Inc. 133 W. Broadway • P.U. Box 46 • Meridian, Idaho 83642 Telephone (208) 888-5123 010r J C 0 U") QJQ March 13, 1987 a� S ` �j — Grant P. Kingsford, Mayor & City Councilmen City of Meridian 728 Meridian Street Meridian, Id. 83642 Dear Mayor Kingsford & Councilmen: The Meridian Area Senior Citizens Assn., Inc. are again this year respectfully requesting the City of Meridian to make application for Idaho Community Development Block Grant Funds for the Senior Center. The grant would be used to make improvements to the main recreation hall at the Center. These improvements would in- clude the following: -• Replacement of windows with Frost Guard Thermal Barrier Windows. -- Replace west outside entrance door, casing and sill. -- Re -do floor in Recreation Hall -- repair floor under carpet and replace carpet with new carpet and vinyl. Carpet is now taped for safety due to breaks and wear. It is estimated the above project will cost a total of approximately $10,000. We would request application be made for approximately $5,000 with the Seniors matching $5,000. Your consideration of this request will be greatly appreciated. Sincer 1 W. Dale Ryan, &rideZa1_1v_2) WDR/gs An Application for an IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT by the CITY OF MERIDIAN, IDAHO For the Meridian Senior Citizens Building Building Improvements Grant P. Kingsford, Mayor April 1987 Prepared by: Carlyle W. Briggs, P.E. B. & A. Engineers, Inc. Briggs Engineer Building 619 Grove Street Boise, Idaho 83702 Tel. (208)-343-3381 OFFICIALS JACK NIEMANN, City Clerk A. M. KIESERT, Treasurer TRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 728 Meridian Street MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor April 1, 1987 Mr. James V. Hawkins, Director Idaho Department of Commerce Room 108, Statehouse Boise, Id. 83720 Dear Mr. Hawkins, COUNCILMEN BILL BREWER RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER BOB SPENCER Chairman Zoning 8 Planning Enclosed for your review is the City of Meridian's request for a single -purpose - single -year grant within the Idaho Community Development Block Grant Program. The grant will be used to construct improvements to the existing Senior Citizens Center within the City of Meridian. Senior citizens have donated$5,000 to support this important project. The City is extremely hopeful that a portion of this project can be constructed with Block Grant funds and match the local funds committed to the project. We appreciate your review of this application. If you have any questions, please feel free to contact my office or Carlyle W. Briggs of B & A Engineers, Inc. 619 Grove St., Boise, Id. 83702, telephone 343-3381. Respectfully, CITY OF MERIDIAN 0,4� C4�r,4a Grant P. King for Mayor Meridian Area Senior Citizens Assn. Inc. 133 W. Broadway P.O. Box 46 • Meridian, Idaho 83642 Telephone (2D8) 888-5123 March 130 1987 Grant p. Kingsford, Mayor & City Councilmen City of Meridian 728 Meridian Street Meridians Id. 83642 Dear Mayor Kingsford & Councilmen: The Meridian Area Senior Citizens Assn., Inc. are again this year respectfully requesting the City of Meridian to make application for Idaho Community Development Block Grant Funds for the Senior Center. The grant would be used to make improvements to the main recreation hall at the Center. These improvements Mould In- clude the followings •- Replacement of windows with Frost Guard Thermal Barrier Windows. -- Replace west outside entrance door, casing and Bill. -- Re -do floor in Recreation Nall -- repair floor under carpet and replace carpet with new carpet and vinyl. Carpet is now taped for safety due to breaks and wear. It is estimated the above project will cost a total of approximately $10,000. We would request application be made for approximately $5,000 with the Seniors matching $59000. Your consideration of this request will be greatly appreciated. Sincer 1 W. Dale Ryan, &VLde WDR/gs i TABLE OF CONTENTS -- Page APPLICATION------------------------------------------------- 45 THRESHOLD FACTORS------------------------------------------- 47 GENERAL PROJECT DESCRIPTION--------------------------------- 48 APPLICATION BUDGET------------------------------------------ 50 PROJECT SCHEDULE-------------------------------------------- 50-A ASSURANCES-------------------------------------------------- 51 RANKING CRITERIA-------------------------------------------- 52 -� APPENDIX - = IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PRE–APPLICATION Applicant: _City o_f_Meridian, _Idaho Date: — April 7, 1987 (City/County of) __--_-- ------------ Address: 728 Meridian Street Official Phone ##: (208)888-4433 Meridian. Idaho 83642 _. Chief Elected Official: __ Hon. Grant P. Kingsford, Mayor Project Contact Person:_ Mrs_ Glenne Sleight – Phone Number: (208)888-5555 Address: Meridian Seniors Organization. Meridian, Idaho 83642 Application Preparer (if different from above): Name: Carlyle W. Briggs, P.E. Agency: _B.& A. Engineers__ Inc. Address: _ 619 Grove Street__ Boise, Idaho 83702-5997 t.. Phone Number: — (208)343-338'1 National objective: Low and Moderate Income ® Slum and Blight D Project Category: Sewer Public Facility Q Water Other —_ Streets Housing Rehabilitation a Senior Citizen Facility 5,000.00 ICDBG Funds Requested: $_ Other Funds Commi tted to Project: Local_ 5,000.00 (1 ) State $ Federal $-- _ (1) Senior Citizens Fund Private $_______�___ in local bank. Other $ TOTAL PROJECT $_ 10_000.00__- 45 Ave. Attach Community Map Attach Project Area Map: Identify project and area boundaries Attach Low and Moderate Income Survey Area Map - showing houses - ^ or Attach Slum and Blight Area Map - showing deteriorated buildings See map next page, 46A & 49B,C,D,E,F, and Census Area Maps in Appendix. Joint Appl ication -N-A_ In -behalf -of application N.A. Describe Agreements: Applicant's Total Population:__6,882 - City __ Project Area Population:. seniors Project Area Low and Moderate Income Population: % _16% Project Area Enumeration District Number(s) or appropriate census geograph i c i den t i f i cation: _ roncus p13cg 90 - Tracts 10301 - 10302 Application Certifications: The data in this application is true and correct. This document has been duly authorized by the governing body of the city or county and the city or county will comply with all required certifications, laws and regulations if the application is approved and selected for funding. Name (typed): Title (typed): Signature: Y Date Signed: Grant P. Kingsford Chief Elected OfficialYNT_ Mayor of the City of Meridian, Idaho 46 17622 (o U S West Direct 1984 -46A_ '�..` MERIDIAN CITY COUNCIL APRIL 7, 1987 Regular Meeting of the Meridian City Council called to order by Mayor Grant Kingsford at 7:30 P.M.: Members Present: Bill Brewer; Roil Tolsma: Bert Myers: Bob Giesler: Other Present: Scout Troop #28, Residents of Counrty Terrace, Carlyle Briggs, Y.E., Dale Ryan, Don Hubble, Norm Fuller, Roy Porter, Gary Smith, Kenny Bowers, Bob Mitich, Wayne Crookston, Jim Shearer, Walt Morrow, Wayne Skiver, Miriam Barr, Bob Wherry, Steve Anderson, Gail & Shelly Swander: The Motion was made by Brewer and seconded by Myers to approve the minutes of the previous meeting held March 16, 1987 as written: Motion Carried: All Yea: Mayor Kingsford welcomed the Member of Scout Troop #28 who were in attendance. Item #1: Public Hearing: Senior Citizens Grant: Mayor Kingsford, I will now open the Public Hearing, is there anyone from the Public who wishes to testify on the application for a Block Grant for the Senior Citizens? Carlyle.Briggs was present to give testimony on this request. Briggs, I have prepared the application and I have here tonite the necessary thing that are required for the hearing including a copy of the application if the Mayor & Council would like to look at it. Mayor Kingsford, I do not think that will be necessary unless there is other testimony that would require that otherwise it can just be filed with the Clerk. Briggs, if there is anyone needs further information, I can answer questions. Mayor Kingsford, is there anyone else present who wishes to testify on this application? There was no response, the Public Hearing was closed. The Motion was made by Myers and seconded by Tolsma that the City of Meridian approve of the application for a Block Grant for the Meridian Senior Citzens in the amount requested. Motion Carried: All Yea: Item #2: Conditional Use Permit for Mary & Jesse Wilson: Mayor Kingsford, for the Council and Public information the Wilson's withdrew their application for a Conditional Use Permit. THRESHOLD FACTORS Elioible Activity: 1/3 page narrative. Describe how the project consists of activities in Rule 1,4. The City of Meridian is applying on uehalf of the Meridian Senior Citizens Organization, to construct improvements to the existing Meridian Senior Citizens Center, which were not constructed when the center was originally reconstructed from an existing building. Rule 1, 6, 4, C -Priority of projects, lists this type of work as first priority for funding for remodeling existing facilities to meet Title III Standards. Rule 1, 4, 2 provides for improvements to promote energy efficiency involving replacement of inefficient windows and entry door. Rule 1, 4, 2 also applies to replacement of faulty and unsafe flooring and carpert coverings, which are also health and safety related items. The overall project will benefit LMI persons, and will remove hazards to health and safety of people entering, participating and exiting the Senior Citizens Building. Administrative Capacity: 1/3 page narrative describing the appli— cant's grant administration experience or how they expect to provide for the administration of the grant if they do not have administrative capacity. The City of Meridian successfully administered a Small Cities Block Grant Program during 1980, 1981 and 1982. The City received favorable comments from HUD monitoring personnel concerning their bookkeeping, legal, engineering, accounting, and administrative abilities. City personnel have the talent and time to administer the project. The Meridian Senior Citizens Organization also has a capable administrative staff. Public Participation: 1/3 page narrative describing the citizen involvement in selecting the project and reviewing the pre— application. Attach Public Notice. March 26, 1987 April 7, 1987 Date of Public Notice Date of Public Hearing The City of Meridian held a public hearing on April 7, 1987, to review the ICDBG programs and to accept public testimony concerning project selection. After public testimony was received, the City Council voted to support a Block Grant request for the Meridian Senior Citizens Organizations. A legal notice was placed in ...^ the Valley News newspaper prior to the public meeting. The Meridian Senior Citizens Organization also notified their general membership of the ICDBG meeting to further notify and advertise the April 7, 1987 public hearing. Copies of the newspaper legal notice, the circulated and posted notice, and minutes of the meeting are included in the Appendix. 47 a J In summary, the full membership (over 1,000 members) of the Meridian Senior Citizens Organization supports the ICDBG project. There were no negative comments at the public hearing, and the Meridian City Council voted unanimously to support the Seniors IDCBG project. 47-A GENERAL PROJECT DESCRIPTION Previous Actions. In January 1981, the Meridian Senior Citizens Organization approached the City Council and requested that a portion of City land be set aside for a future Senior Center. On February 5, 1981, the Seniors were granted a 40 -year lease on a three -acre site in Storey Park. In July 1982, a vacant industrial building became available for purchase in Meridian. During this same time period, the Meridian School District indicated that the old Meridian High School may be vacant within several years. The City had the two buildings evaluated for a new community center including the Senior Citizens facility. In terms of the Senior Center the evaluation concluded that the most time and cost effective solution to a new Senior Center was new construction at Storey Park. The cost of this previous action was $1,000. In September 1982, the City of Meridian filed and ICDBG application for a new Senior Citizens Center. This application requested a single -purpose, single -year grant in the amount of $350,000. The 1982 application was not successfull; however, the State of Idaho indicated to the City that the project would certainly benefit Meridian and was a needed facility. City officials again -met in May of 1983 to discuss filing a 1983 application. At this time, the City agreed that the community should raise additional funds toward a Seniors project to reduce the Block Grant funding request. The 1983 grant applications was also unsuccessful due to strong economic development commitment by the State of Idaho. During 1983 and 1984, the Seniors organization began actively seeking funds and donations through a community fund-raising project. By mid -1984, the organization had raised over $150,000 toward the construction of a new Senior Center. In late 1984, the opportunity became available to purchase a vacant church in Meridian, and the Seniors evaluated purchase of this church versus new construction. The Seniors determined that the fund-raisers should be shifted to purchase of the church facility, and the purchase was consummated in late 1984. After purchase, the Seniors began immediately to convert the church into a first-class Senior Citizens Center. The present ICDBG request is needed to better utilize the main assembly hall and reduce energy costs through new windows and entry door. Installation of some new floor and repair/rehabilitation of part of the old floor is necessary for the safety of Seniors using the building. The Meridian Seniors are aware that they have an ongoing responsibility to furnish the facility, provide for operation and maintenance costs, and conduct additional fund-raisers to meet budget expenses. They are very proud of their ability to raise over $150,000 in donations for purchase of the church and continued upgrading of the facility. Their pride is evident in the way they take care of their center. All of the previous actions span several years and many, many hours of hard work by the Meridian Seniors to realize their dream of a Center _^ of their own. 48 GENERAL PROJECT DESCRIPTION _^ Community Description: The City of Meridian, Idaho, was incorporated during the early 1900's and quickly established itself as an important trading center for agricultural products and services. In 1918, the Meridian Creamery facility was constructed and, for nearly 60 years, provided stable employment for Meridian residents. Meridian's reputation as a "nice place to live" is due in part to its numerous older residents and the pride they take in their homes and properties. Meridian's streets are clean, safe and attractive as well as the residential subdivisionsthroughout the community. Because of lower living expenses, community amenities and close proximity of the downtown to residential areas, Meridian has attracted a substantial population of retired elderly residents. Presently, there are over 2,700 elderly residents within the community, and approximately 1,000 of these residents belong to the Meridian Senior Citizens Organization. Community Needs Assessment: .-� The City of Meridian has a systematic infrastructure improvement program. During the past eight years, the City has improved the water system, the sewer system, park and recreation programs, police and fire services and the street system. In 1983, the City applied for an Idaho Community Development Block Grant to construct a new Senior Citizens Center. The project competed with economic development and public facilities projects and was unsuccessful in being funded. After denial of the application, the Meridian Senior Citizens held a community fund-raiser and raised nearly $150,000 for a new Center. With this money, an old church was purchased and quickly converted to a Senior Center. The fund-raising event did not raise sufficient funds to cover the entire purchase cost of the church, but the Seniors have secured additional funds to make the final mortgage payments on this facility. The proposed project will solve several problems within the existing structure, namely: 1. High energy loss due to single -pane windows, and 2. Improper flooring for multi-purpose activities. The Seniors have several additional needs within the new Center, such as: partitions, recreational equipment, medical supplies, library fixtures, paint, hardware and flooring. The Seniors have made a modest request to the State which will solve the most pressing needs at the new Center. 48A Project Description: The proposed improvements to the Meridian Senior Citizens Center involve two —� separate but related improvements projects. These are: 1. Installation of energy efficient, double -pane windows to reduce energy loss. 2. Installation of new flooring to allow multi-purpose activities, including dancing; installation of a steel security door; and related heat conserving insulation and seals at the west entry door to the Senior Citizens Building. Improvements will comply with all City building code requirements for institutional structures. On the following pages are photographs of the Meridian Senior Center with labels describing the various improvement areas and projects. Also included is a general vicinity map. The City of Meridian is classified as a high-growth community by the Idaho Department of Commerce. The City of Meridian is not classified as a distressed community or a declared economic disaster area. As previously indicated, matching funding will come from the Meridian Senior Citizens Organization in the amount of $5,000.00. It should be noted under No. 2 above that the present floor is weak and springy. Rugs on the floor have been split by high heels going clear through the floor. Duct tape has been placed over these rug splits to prevent further tripping and to warn of an unstable floor area. Additional posts and blocking may also have to be installed underneath the floor to ensure a rigid stable walking surface. Benefits of the Project: Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner -City residents according to a survey conducted by J -U -B ENGINEERS, Inc., in 1980. Seventy- six percent of all Seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existing Center for meetings, social events, health and eductional programs. The Seniors allow full community use of their Center on a first-come, first-served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions within the new Center. The Seniors are appreciative of the community support for their new Center, and they have allowed many Meridian area groups to benefit from their new facility. This project will continue to have tremendous community -wide benefit with an expenditure of 5,000 in ICDBG funds, and $5,000 in LOCAL FUNDS. In 1985, the State of Idaho awarded an ICDBG to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. During the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single -pane windows. In order to protect previous investments, the Seniors need to install thermal— pane windows to reduce energy loss. 49 M 11 4- rlN STAGE 39 ft. ice floor and cover with floor covering. west entry - replace with 4080 metal door., Repair floor and underpinnings and install new carpet. 39 ft. Kitchen & Storage 49A BROADWAY STREET. Replace 8 windows 19-3/8" x 61-7/8" with thermal -barrier frame windows. Window (Ty Lobby and Activity Room Dining Room - 01"4, FLOOR TO BE REPAIRED Floor area to be vinyl covered after old rug removed and floor underneath repaired. - North End. MOT: WINDOWS TO BE REPLACED 49C Y 17822 cU U S West Direct 1984 4 q G -- ►I a j STORE),AVE. BARBR4 a o AVE EY 41 Q J JOY CIR. c 2 S. m B4R Rqo OST AVE. LYNN ST. '7� CHERRY LN. HWY. 30 TO BOISE—p-- OISE —� to 3 ELM EL AVE GRU ER AVE. MAPLE AVE. BA EY zO � 6 2 WEST CHS RY AVE. T ^ N WASHINGTON N AVE. 3 CA LT N AVE. w E 3 2 to CARLT N AVE. 3 to N c STA E AVE. 3 h N ti N PINE R w N AVE. b c IDA O AVE. N a n 3 3 3 BR AOWAY HALL N M 4i 4i 4i 4i RAILROAD Sr Meridian Area Senior BDWE sr. ; Gi''►Zen Qudai'nq ADA ST 133 \N, 8roia w&y �J TAYLOR AVE. KING ST. WILLfA S AVE. --e--TO NAMPA F` FRANKLIN RD. ROSE C1R. 3 G EM S% MAP OF MERIDIAN IDAHO 17822 cU U S West Direct 1984 4 q G -- BUDGET COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT Applicant: __City of Meridian Idaho Project: Improvements to Senior Citizens Center TOTAL PROJECT COSTS $10,000-00 AMOUNT lino TfCTG Block Other Admi nstrat i ve Expense 500 500 Project Planning/ Design* Land, Structures, and Rights—of—Way Architectural/ Engineering Fees Project Inspection Fees 500 500 Demolition/Removal Construction and pro— ject improvement 5,000 3,900 8,900 Equipment LMI hookups Audi t 100 100 Total Costs 5,000 5,000 10,000 Remarks: Local funds have been collected from money contributions and Senior _ Citizen activities _ and are on deposit in a local bank. *ICDBG funds in these categories combined are limited to 10% of total ICDBG funds. 50 r-� PROJECT SCHEDULE MERIDIAN SENIOR CITIZENS CENTER IMPROVEMENT PROJECT MILESTONE Contract for Professional Services Construction/Installation Inspection Audit 50-A BEGIN COMPLETED August 1, 1987 August 10, 1987 August 15, 1987 October 15, 1987 September 1, 1987 October 15, 1987 August 15, 1987 December 1, 1987 ASSURANCES In the event we, the City of Meridian, Idaho - --- , should receive a (City or County Community Development Block Grant, we certify we will comply with the requirements of the following: National Environmental Policy Act of 1969 Civil Rights Act of 1964 Pub.L 88-352 Civil Rights Act of 1968 Pub.L 90-284 Age Discrimination Act of 1975 Rehabilitation Act of 1973, Section 504 Housing and Community Development Act of 19749 as amended Pub.L 93-383 Davis -Bacon Act (40 USC 276a - 276a-5) Historic Preservation Act Section 106 of the Housing and Urban Recovery Act of 1983 certifying to: - Minimize displacement as a result of activities assisted with CDBG funds; - Conduct and administer Its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing; - Provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); - Not use assessments or fees to recover the capital costs of CDBG-funded public improvements from low and moderate income owner occupants; - Abide by all State and Federal rules and regulations related to the implementation and management of federal grants. Signed Chief Elected fficial Date Honorable Grant P. Kingsford, Mayor Typed Name 51 ELIGIBLE ACTIVITY PRIORITY RANKING Total ICUBG t Requested $5,000.00 .. El foible Acquisition of Real Property _ Public Facilities & Improvements: -Health/Safety Related -Social Service Facility Code Enforcement Clearance/Demolition Removal of Archi- tectural Barriers _ Rental Income Payments Disposition of Property Public Services Housing Projects Relocation Payments Planning Activities Grants to Non -Profit Community Organiza- tions Energy Planning Housing Rehabilita- tion _ n ICDBG Dollars Percentage Point Total Allocated of total X Vatiio = p„;-4 $5,000 52 1 125 100 75 0 0 25 0 10 0 0 25 0 25 i 0 j 50 TOTAL POINTS 100 P.ATING AND RANKING FACTORS Program Impact A. Dollars Per Persons (120 points) ICDBG funds requested .Total persons benefited = $$ per person $5.000 – 8,300 – $ .60 – – -- ---0 . 1 person B. Numbers of Persons to Benefit (50 points) 88300 Area Seniorsw – C. Percentage of Minority Persons _ Number of Minorities Total Persons = Percent Minorities 117 8,300 1.4 ------- – -- - ----- ---- _ ------ -----f D. Funding from Other Sources (120 points) – Federal_ Agencies/program State $----- .y_____ Local $_�.,QQQ Senior Citizen Funds I CDBG ICDBG $ Total 10.000 = % I CDBG $ 50% E. Eligibility Activity Priority Ranking (100 points) (See next.page) F. High Growth Communities (30 points) – Average Annual Growth Rate ___15_45%X gear 1970-1980 State Average Annual Growth Rate 3.24% census / year 1970-1980 Above _— X Below '– (see U.S. census data in appendix) M G. Distress Communities (10 points) County unemployment rate _a&kN______ State average x 1.5 = _ 9_75% __– "' Above State Average Yes __ No H. Environmental Considerations: Describe environmental impacts (if any) and any mitigating factors. Describe any positive environmental impacts (if any). _ Consideration has been given to the environmental impacts associatea with this improvement project. There will be no significant environmental impacts as a result of this project. The City of Meridian will prepare an environmental assessment, if _ required, prior to receipt of funds. I. Displacement of Individuals or Businesses: Will this project displace any persons or businesses? Ye sNo X ---- Displacement plans and costs considered? Yes No-- X– -- 53 NATIONAL OBJECTIVES (choose benefit to LMI or the prevention and elimination of slum and blight Benefit to Low and Moderate Income: (Check one) Area Benefit or Facility for LMI persons A .. Total # of persons 13_294_ # of LMI persons = 7,036_(1980 censq) LMI 52.93% How were LMI persons determined? JUB 1980 survey = 76% (limited to inner -City Survey __X_ JUB-_1980_ i980 residents) Census Data _ Other (Inner -City Residents) ---- ----- Area.Benefit: — Total # of houses in project area 3,758 # of LMI households 1 ,899 Minority Households 116 Handicapped Households Describe the needs of the LMI persons: LMI persons need recreational and social help facilities, which the Senior Citizens Center can provide, plus nutritional meals on a regular periodic basis. Describe how the project will impact the LMI needs: Principal benefits will be to LMI, based on a 1980 survey, conducted by JUB Engineers, Inc. 76% of all inner-city Meridian residents meet the requirements for low to moderate income. A review of 1980 census data of Meridian indicates that 52.9% of all Meridian residents have low to moderate income. For a total budget of $10,000, of which 76%, or $7,600 will principally benefit low to moderate income Senior residents. (See Appendix for copy of this 1980 survey.) Subtracting all administration costs out of the project budget results in $8,900, and this amount x 76% _ $6,764 benefit to LMI Senior residents. The amount of $8,900 x 52.9% _ $4,708 benefit to all community LMI residents. In the Appendix of the application are maps of the LMI household areas, plus survey data which documents the extent of LMI households in Meridian. Also, a copy of the 1980 census records for Ada County/City of Meridian, which document the 52.9% LMI factor is included. 54 '— PREVENTION OR ELIMINATION OF SLUM AND BLIGHT (150 points) N _ A _ Identify Project Area Boundaries on Map Conditions in the designated area: Number of households Number and kind of deteriorated structures Number and type of unsafe/unsanitary structures Poor site conditions: Sewer Water Streets __ Utilities _ Danger to life and property: Fire ____� Hazards Sanitation Collapse Traffic Other Describe how the project will prevent or eliminate the conditions of slum and blight: The City of Meridian is aware of the fact that slum and blight is related to property conditions within an area. This project involves interior improvements related to the existing Meridian Senior Citizens Center and does not involve much exterior repair. However, the new storm windows and entry will improve the outside appearance of the building. 'The Center is located in an older, low-income neighborhood. However, the neighborhood is not considered blighted or run down. 55 PROJECT CATEGORIES Public Facilities: N.A_ Describe the deficiency or the problem the project is designed to correct. Deficiency documented by: Engineering Study - Date _ Firm Health Agency Reports __ Date Agency Other Agency Reports _ Date Agency Cost estimates available? Yes No _ Describe. Project Construction Schedule: Beginning Date ��_ Ending Date _ #i of Months Have LMI household hookups been determined? Yes No Number of households ______,_ Cost estimate $_ _ per hookup Included in total project'costs? Yes _____ No Previous Actions: (Check completed actions) Project in current annual budget Engineering/architectural design completed Preliminary Bonds approved/passed Engineers/architect selected Legal Agreements Approved Rights -of -Way secured Citizen Participation/approval given Operating and maintenance budget determined Other. Describe: 56 Additional actions needed: N _ A _ Project in current annual budget Engineering/architectural design completed Preliminary Bonds approved/passed Engineers/Architect selected Legal Agreements Approved Rights -of -Way secured Citizen Participation/approval given Operating and maintenance budget determined Other. Describe: 57 IMPROVE HOUSING STQrV (100 points) N _ A _ Number of housing units in community/area Number determined to be substandard/in need of rehabilitation Number of units to be rehabilitated Number owner occupied Number of rental units Cost estimates developed? Yes No Average cost per unit Fair Housing Resolution adopted? Yes No Rehab. Loans Grants Forgiven Loans _ Any units to be demolished? Yes No Any general neighborhood improvements? Yes No ----- What kinds? Rehabilitation of buildings for residential use? Yes _ No n Number of units to be created Number available to LMI Previous Actions: Describe efforts to implement a housing program. Additional Actions: Describe efforts to plan a housing program. N SENIOR CITIZEN FACILITY Rehabilitation or Ex ansion of Existin Center: Number of seniors in service area 81300 _ Numbers of seniors using center _L..UQ ± _ Describe overcrowding/space limitations. The Seniors allow full community use of their center on a first-come, first -serve basis. Therefore, the entire community is able to use the center. Many groups have held important functions within the new center. Dining room holds up to 225 persons Describe deteriorated condition of building. Building is not deteriorated, but the requested items were not a part of the original reconstruction and additions work, but are badly needed to increase overall heating and cooling facilities and to reduce utilities costs, and to provide better building access security , and safety. Describe inadequate facilities (kitchen, storage, heating conditioning, parking, etc.). Present single -pane, crank opening windows air drafty and lose large amounts of heat. A small portion of floor space can be converted to a dance floor. Work is needed on the entry to the building to provide security and to reduce heat loss as present door lock could be picked or forced easily. Describe handicapped access problems. Presently most handicapped people do not have the strength to open the west entry emergency exit door. When the door is replaced this problem will be solved. n Building Code inspection? Yes X No ___ Date _ Approx__Jan. 1986 Agency Meridian building inspector and fire chief. Health Department Inspection? Yes X No Date March 14, 1986 Office on Aging Inspection? Yes X No (Normal twice per year) Date _1986 visits were nor full Replacement/New Construction: inspections. (fill in section above) Cost Estimates prepared? Yes X No Rehabilitation $ 10,000New Center_ N.A. Operation/Maintenance Costs: Calculated N•A• Budgeted N.A. y Describe need for new center. N.A. 59 Office on Aging recommendation? Attach letter. Area Agency on Aging - III supports this application. (See letter next page) Previous-Actions.- Describe reviousActions:Describe efforts to prepare and complete the project. r A similar application was submitted in 1986 in the amount of $10,000 grant requested, toward a $20,000 project. In our 1987 grant request we have elininated .. the proposed construction of a moveable partition, and have concentrated on the correction of more serious building defects. r.. (See page 48) Additional Actions: Describe planning to accomplish project if funded. n Bids will be solicited in accordance with ICDBG requirements, and work will be completed by several local contractor -vendors. Local funding up to $5,000 is presently on deposit and available for expenditure. -ire, AREA AGENCY ON AGING -- �• ,� IDA -ORE Planning and Development Association P. O. BOX 311 WEISER, IDAHO 83672 (208)549-2411 ELW INAssistant GROUT PHIL CHOATE on Aging r.. Executive Director April 8, 1987 _ Honorable Grant Kingsford Mayor, City of Meridian 728 Meridian Street Meridian, Dear Mayor Kingsford: ort for the ap This is to plication to the Department .. express our suPP our city. of Commerce to renovate the Senior Center in y usability of the r osed components will enhance the safety and itv Thepro P facility and if we can be of further assistance re�3`d'aK application, please contact me. _o oft AREA AGENCY ON AGING IDA -ORE Planning and Development Association P. O. BOX 311 WEISER, IDAHO 83672 woo (208) 549-2411 1 0 ELWIN E. GROUT PHIL CHOATE Assistant Director Executive Director on Aging r April 8, 1981 Honorable Grant Kingsford Mayor, City of Meridian 728 Meridian Street Meridian, Idaho 83642 Dear Mayor Kingsford: for the application to the Department This is to express our support of Commerce to renovate the Senior Center in your city, itv of the The proposed components will enhance the safety and usabi r facility and if we can be of further assistance recti d'1K this application, please contact m _ AREA AGENCY ON AGING -- lmrr ^ IDA -ORE Planning and Development Association P. O. BOX 311 WEISER, IDAHO 83672 (208)549-2411 _ PHIL CHOATE ELWIN E. GROUT Executive Director Assistant Director on Aging April 8, 1987 r -- Honorable Grant Kingsford Mayor, City of Meridian 728 Meridian Street Meridian, Idaho 83642 Dear Mayor Kingsford: This is to express our support for the application to the Department of Commerce to renovate the Senior Center in your city. .. The proposed components will enhance the safety and usability of the facilitv and if we can be of further assistance rega;ding fbi.s -- application, please contact me. Sincerely, Elwin E. Grout Assistant Director for Older Americans Planning EEG:mlh 60A ADVISORY CODICIL POINTS (200 points) Local Effort• ^ Describe the efforts and actions made by local citizens and local Officials towards completing this project with local resources. The Meridian Senior Citizens have collected $5,000 toward completion of the desired work, but have not been able, to date, to collect another $5,000 in order to pay for the full amount of contract work needed. Local Commitment: Describe the commitment of citizens and officials. There is no known opposition in the Meridian Senior Center service area, to the proposed work and expenditure of funds. Both citizens and officials have personally contributed money, services and equipment to the Senior Center. However, no one has to date been able to contribute any of the items being requested herein. The $5,000 local funds now on hand are the result of several fund raising events and cash contributions by various community members. 61 Local Economic Impact: Describe the impact of the project on the local economy. All expenditures will be made with local Meridian merchants and contractors, and normally the money from these expenaitures will pass through 4 or 5 more local hands before leaving the community. Most of the local workmen performing service will be LMI people. Community Impact: Describe the improvements the project will make to the community as a better place to live. _ A more efficient Senior Citizens Center will make more operating funds available for Seniors comfort, entertainment and appetite. The projected work will also provide more uniform temperatures in the large _ recreation room, and this will be a healthier atmosphere for those who work and play therein. By replacing and repairing the floor and floor coverings, safety of persons using the building will certainly increase. Potential for legal actions caused by falls on the floor in its present condition would be greatly reduced. CE ^MERIDIAN CITY COUNCIL MARCH 16, 1987 Regular Meeting of the meridian City Council called to order by Mayor Grant Kingsford at 7:30 p.m.: Members Present: Ron Tolsma, Bert Myers, Bob Giesler: Members Absent: Bill Brewer: Others Present: Kevin Robertson, David Hegg, Dave Sherman,.Glennie Sleight, James Shearer, Dale Bates, Ralph Madden, Mr. & Mrs. Charles Liggett, Mary Wilson, Jesse Wilson, Moe Alidjani, Gary Smith, Kenny Bowers, Bob Mitich, Walt Morrow, Bob Wherry, Wayne Crookston, Members of Scout Troop #1: The Motion was made by Giesler and seconded by Myers to approve the minutes of the previous meeting held March 2, 1987 as written: Motion Carried: All Yea: Mayor Kingsford welcomed the Members of Scout Troop #1: Mayor Kingsford, we have one item that has been added to the Agenda and will dispose of it first, Members of the Senior Citizens have asked to be on the agenda and make a.proposal for the City to enter Into a Grant request. Glennie Slieght was present and advised the Mayor & Council they are requesting the City of Meridian to make application for ICED Grant for the Senior Citizens. The total amount would be $10,000.00 of which $5,000.00 would be matching funds. This would be for miscellaneous items for the Center. Mayor Kingsford, any questions of the Council? I would recommend that we endorse this request. I understand that the Senior's are going to prepare the Grant themselves. The Motion was made by Myers and seconded by Tolsma that the City apply for a Grant for the Senior Citizens. Motion Carried: All Yea: item #1: Public Hearing: Request for Conditional Use Permit by Mary Wilson: Mayor Kingsford, I will now open the Public Hearing, is there anyone from the Public who wishes to offer testimony? Mr. Charles Liggett, Mr. Liggett was sworn by the City Attorney. �^ Liggett, I am opposed to this permit, as I bought my home in there as residential property , I own lot #9 and am opposed to a business in _ there. If I had wanted to live next to a business I would have bought in business district. This will just open it up to something else. ADDITIONAL MEETING NOTES March 16, 1987 1. The application and Application handbook were available for review. 2. The amount of funds available for the local community development was discussed. 3. The range of activities to be undertaken was presented, including community impact and benefit to low and moderate income (LMI) persons. _ 4. No citizens at the meeting, or by written communication, offered any views on the proposed application, and no modifications to the application were discussed or acted upon. 4. «4x.t:,est+yk+• r � s t STATEMENT r VALLEY NEWS P. O. Box 365 - Meridian, Idaho 83642 PHONE (208) 888-1941 19 1 Balance forward: ,4 0 ACCOUNTS. THIS AMOUP IS TO AN ANNUAL PERCENTAGE RATE OF 21%. $1.00 MINIMUM ----------- PROOF OF PUBLICATION State of Idaho, County of Ada ss. Jeannie Hawk -- - _, being first duly sworn, depose and say, that I am over twenty-one years of age, and chief clerk of VALLEY NEWS, a weekly newspaper of general circulation, published at Meridian, County of Ada, State of Idaho, and that the annexed notice was published in said paper once each week for 1 consecutive weeks, the first publication being on the 26 day of _.-March - - 87 March .... 19�._.-, and the last publication being on the day of ..March . .... .., That said notice was published in the newspaper Proper and not in a supplement. That said newspaper had been continuously and uninterruptedly published in said county for a period of 78 consecutive weeks prior to the first publication of this notice, and is a newspaper within the meaning of a Idaho statutes. — Chief Clerk Subscribed and sworn tobefore mle.9 this,26 _ day of M ch Niar:y�bli�and for Idalfo t,,,.L Residence or PostoffIce Address Merjd An ---,.., Idaho. EXPIRES DEC. 1988 CITY OF MERIDIAN QUESTIONNAIRE FOR SENIOR CITIZENS CENTER PROJECT In order to apply for a Community Development Grant from the Department of Housing and Urban Development to assist in the construction of the proposed Meridian Senior Citizens Center, the percentage of low and moderate income residents must be known. Persons with a total income of less than $ ;0.PoO qualify as low and moderate income residents. Is your income above or below aW . Circle answer. In the grant application, which will be submitted to the Department of Housing and Urban Development, the number of senior citizens which expect to use the Meridian Senior Citizens Center will need to be documented. Do you expect to use this new facility? Yes _ No If yes, would you use the facility: Weekly _ Monthly _ Occasionally _ Thank you. •! Yti Y r••� Obi . w; -t Q W FA '• ! s. sem.• - �n� t\ ` \.1+ _ y•s r. ...Tv►.rr. r.•.rr 1 _ow Moderate Income Area 186 Households -�-- ---' 75% 1. All areas of the City are suitable \�\��;�:•.� for assisted housing. w\ �. �N I 7= AL in W N Y m • QQ 'P a W QO wos NO >W N N R R Cl)C<n2:;OvNvwI-? w f N N0f-pR - 0Mw mmNN In O< J t►Nl O whf 4noomfnnnf f Oo;fnRwfoR/-Rf9IOf 01006N fNNN nfNtN9 mwwRRwrtR-MmhuRW► ONNRO ONNRMw<<RWOp -wmN� w-aN-o nmnRN rNRm oN-R- nNth7- hmRf-mORf nlwoNO oOoOOOnwmsOOGnfNl'f OOgOOO�NRw<�p <wDtRf. fRRO fRRf OONwNRtNyN WFJJ•2 ORrRPef'mi f <V eV Rhrm OR cv n 0 -nN NRR RR 'TnRN toa t0^' ►J<-WU WOWZOZW<Nz<J. J W < Z in N f O O O o O n n w RN rt_wn.10. mRhn N apOO1 0Mnh ^�Dww;"MWOWwONORmSfQ afnNp - nR NCV Rtt9n^NNWn mONg--ff- nff NwooR- WnC s n Z< t n lm Dwn1- gnntN0hn1o� 9-nfNnm�m'w n�10wo�11ppmw-row Ngp00wNgp00w"gp00w m- rtw NoN8OOw0e�mv-nOwN-l�ao-nOwNNoo-nw�wNn�"�wwNNol��NmiwNNrmt<woD-eoRfwN-oRfwNamfwNnPRwNfewiwn o Z0160f0-Oft"Rr 7fmNRhr ceZ O N r wN 0P101Va- n0m0P 1 e - Noh<VnnwN lonmN nwN 0 N hnw-N 7 Nh-NNfff N O W N N Jd0 400`WSggogooc000mon rw-h00000.00-m0mnOf00 lM 3 J cv elNrr W Q O C W <j0wo-woN WRa=w9f-v"R h - aON f mN NO o0On"O N .9K 0 O WW W <00 W90nn�nn�ppfOpphheWapr01nna-1n C0w 1..0 o00rm 7MRo7n9o00 a1ttoh� Ym JOONR -NR eVRww R -Nn f -NR -NRf nt0OtL. my Wce • W • noLn4mmwwww00------o 00000000000 000 Z------ ------- "cui'P-888888888 88888$8888888000088§§sssss00$08 W io unnnnnnnnnnnnnnnnnWIN) nnnair) sz —o-NNN N NNN N NNNNNNO WO000ggoog00000o00000000000000000000000U00ww nn� nrm7f�m�- r 0o nh o w n40RwNmr 0 N ir teo o ev n 01mv0tcwro40r-0 R N NNm0-Cbrn tORN 0 w w w O in R N N w 1 - et" l0r-or-no m N N V f 0 40 w in N to h r In Rwf f N w R 0R -n 01 N - - OOOfOONRRRNnnmm enwr Oa W 0nR- N 00 now:p- oOtIn 10 - N N £o G mom fNrm-- f ev Insr- eo <+.J J 17R17Rl9RRRRRRf7 t H o- n M 19 evno mD- lvD-c 000 000 000 nnn iNiOip10i0pi R ananw I wicI Zia W .} R C W > a Q W Q J f zuiZ W O U D ~ Ln ZgW U < J Do 2 D< W r 39 uZ xZ A • CENSUS TRACTS IN THE BOISE CITY, IDAHO SMSA U. S. D) .PAk'ft1Eti1' 0F COMMERCE RURLAU 01 TIFF. CE.N>US BOUNDARY SYMBOLS Census Tract Boundaries: -- County Corporate Urnit Census County Division Other Tracts Boundaries Which Are Not Tracts: Corporate Limit • A • a wµlf 1970 Caws of Populat•on and Hous ny CENSUS TRACTS BOISE CITY. IDAHO STANDARD METROPOLITAN STATISTICAL AREA Final Report PHCI11-28 1 OF 2 _kms `O aGi u I Eagle- m 7@OS I102 Boise Hills Milt I,� \ :a vryEq RO \ tj U i, 103.c. z Mdion cic� 0\\ SEE fNSET MAP! 101 y-e4i r. 1:•f Ni:tVl RD - a � 9 aUL,.ia,�r I Kuno 104.O7— ` I 10 4, p s Fks63rsp UU 0 f Ordtord _ I�I` I I I AOA/\ I I I . 105 I r lot 0 R o art w ��a 1 _ADA ^ ELMORE CO U. S. D) .PAk'ft1Eti1' 0F COMMERCE RURLAU 01 TIFF. CE.N>US BOUNDARY SYMBOLS Census Tract Boundaries: -- County Corporate Urnit Census County Division Other Tracts Boundaries Which Are Not Tracts: Corporate Limit • A • a wµlf 1970 Caws of Populat•on and Hous ny CENSUS TRACTS BOISE CITY. IDAHO STANDARD METROPOLITAN STATISTICAL AREA Final Report PHCI11-28 1 OF 2 0530 invnston (Ne7 Pence) .............. -1- 060 1 .1 4.5 7o tw •/,��72-13-�6 c� S 980 154.5 44 5 5 Table D. Plates - Area, Population, Income, and Housing -con. 2 819 11.3 36 600 72.4 100 6 510 0590 Mardian (Adel•••••••••••••••••••• 90 000 12 336 9 782 8 987 650 38 500 15 919 1 435 Money 685 42 600 11 360 2 213 2 038 692 5 5911 0825 Popwatloe, 1060 M. 659 43 500 16 513 Income. 18 7 16 9 76.1 trnila, 9t ( 1 1 252 7.0 7.1 77 SOG ee.e 78.1 17.1 8 126 11.6 6 205 063C Mountain Home (Elmore) .......... 59 900 13 514 962 1070 770 6.0 12 560 9.3 1 901 5.7 33 600 Z 1 211 93.6 13.4 1 lel Percen Mountain Home AFB CDP (Elmore) . 1 134 1 071 70 7 25 112 11 BOG 20.9 Owner. occupied .4 State and Wang State and if 14.9 6S2 62.9 High Below Medan Per house- Nampa Kenyon) .................. Orofro (Geanvatml............... 40 200 - kledrrn Median prow rpt code prat r (county name) 1000 .2 - Change. .3 4.5 jrnd •clod poor• capita hold Total 0745 0760 PN vatue4 22.4 53 900 46 340 1 632 Total 1070• Spanish 24 957 {ped• •rntyy Iwsl' (Dol.) (Od)uNigsl 80.2 Toter cell( IDolI 1�1 27 234 3.6 (SQ. mi.) persona 1980 Black oripinauelssa 6 270 - $69 2.3 2.9 14 410 6.7 17.1 12 993 74.e 75.4 9.0 12.3 5 993 5 294 0800 Preston (Fran'.in) ................. 129 54 3.8 3 4 S 1 514 7 e 9 10 It 12 4.7 140161 68.8 37.8 4 061 0920 V) 2 1 371 1.0 1.6 749 2 624 5 476 20 193 12.9 20.0 27 666 _ 49 100 -13 3 333 13.0 12.7 74 9 Warmanea Beach COP (HorohAu) • • LS 4 161 38.7 .5 6.0 1.6 60.5 593 16.8 37 19.3 S 012 22 5 213 22 081 7 12 19 6 9932 I27 49 62 7lX) 57 33,6 0171 Ws paha CDP (HorohAu)•• • • • • • • • • • 2.5 2i S 151 22 7.9 12.6 2 720.7 7.0 26 $00 a i91 17 357 1 133 759 51S19500376046/ 22963 1.9 5 463 W apo Acres .:OP (Horolulul. • • • • • • .16 091 90 6 7111 3.9 Salmon (Lemli) ................... 73.7 12.8 8 218 15 285 375 121 321 101 72 0 4S 900 1 1.9 IDAHO .......... 62 111.9 913 935 32.1 .3 7.1 9.7 65.5 B.8 5 029 I5 893 1 396 1 251 75 0 11 30C 191 0025 Amerrun Fen% (Power) • • • • • • • • • • • • 1.4 3 626 30.9 83.5 - 2.8 3.9 83.9 7.1 5 376 18 579 1 215 i 119 8J 0 6 400 439 267 0030 Ammon (Barrevi9e).............•. 2 0 1 669 6.9 13.6 89 1 7e.e 70.4 9' 11.6 6 5B7 6 781 18.e 4.5 14 ie 457 3 707 3 266 70 1 300 to] 251 0 075 Blackfoot(Birgham)............... 1 009 102 i51 36.6 21.1 2.1 10 2 03 1 5 058 6 16 090 7 330 40 269 639 53 400 2.8 0090 Bdw Clt1 IAds( .................. 3191 t 3 629 22.0 .4 - 1.9 21.79 1 52.9 14.7 S 343 it 202 1 578 1 150 74 1 30 200 31 600 t 101 0105 Buff (Tone Fagal.••••••••••••••• 1 3.6 6 761 5.1 - 14.2 11.6 81.7 15.9 S 502 13 255 3 331 3 030 67.9 .9 0110 Burley (Caasra. MYridOka► .......... 20.1 66.6 11.8 13.4 67.5 15.5 5 891 12 139 6 833 6 120 67 6 39 900 211 0120 Caldwell (Canyon) ................. 8.1 17 699 24.5. 141.2 .5 3.1 3.1 62.0 6 2 6 022 20 255 2 266 2 097 70 7 40 100 279 0150 0170 Chubbuck (9arvock) .............. Coeur d'Alene (Kootensr) ......... • 3 2 ).S 7 052 20 054 23.8 .I .2 1.6 15.6 71.6 1 12 0 1 8 327 12�e¢j37 7@ 22 a 75egg 7 657 937 599 0S 2 47 200 10 200 11 222 61.3 �sv-•.,r.rr••r,e..__..._._t.p 7 204 - -- 2.620 _ X 1.3 ___1.1 �. 19.2 �@ 8%7 _ 1:3 `fs �1 6T21 TT 4 art - 72 a 500 34'25, IW 66 116 Erm»1f(G.m) ...............:.... t4 Eos to 7 - 3.7 8.6 62.8 21.1 S 363 11 B 975 1 715 61 S 45 600 65.0 63.4 •-' 0320 Gorden Gt ( %dal . •............. 2.7 1 0 4 571 2 949 93.0 13.5 .1 - 5.2 22.6 67.4 13.5 5 891 10 9 2I7 t 105 )5 7 30600 171 1110350 ... 0340 Gooding (GOcdn0) • • • • • • • • • • • • B 3 666 89.8 2.3 1.1 11.2 71.9 T 1 8 Bt8 IB 4 S2) 1 319 736 I1 000 1010365 20 765 Granginette (losho) ................ 1 2.9 2 586 .8 101 2 - 1.2 11.6 73.2 13.6 5 884 12 5075 0345 961 703 S] 100 27OTOS .1 Hayden (K0o1ene� ................ 2.0 2 B89 76.5 - 22.9 1.9 54.0 12.9 1 853 15 6657 3.1 617/4S761000440 78.7 3.8 B 949 0315 H•yburn (MiMrwkal................ 2 7 6 338 10.7 - 2.4 8.3 80.7 7 9 7 170 18 5 053 17 V16 668 48 7000165 2.0 35.1 .9 5.7 Idaho Fags {Bonneville) ............ 12.8 39 590 6 891 64.7 .3 - 4.0 11.1 82.7 14.9 5 OBS it 6 666 2 552 73 0 3S 000 tf0160 BeNdere (Boone) ................. Sansonviee v ne a (Cook. Du Page) Jerome IJerornsl••••••••••••••••• 2.0 3 417 -10.3 - 2.7 14.6 70.9 104 6 504 i5 1 431 1 330 59 S 29 20027 .5 21.5 Kellogg (Stoshnonel ...... ........ 1.9 986 74 3 6 13.0 72.3 11.5 7083 18 01176 686 56.8 10 769 656 45 600 20 0530 invnston (Ne7 Pence) .............. -1- 060 1 .1 4.5 7o tw 6 658 S 980 154.5 44 5 5 1/ 400 2.6 2 819 11.3 36 600 72.4 100 6 510 0590 Mardian (Adel•••••••••••••••••••• 90 000 12 336 9 782 8 987 650 38 500 15 919 1 435 1 344 685 42 600 11 360 2 213 2 038 692 5 5911 0825 Moscow (latah)...................732 840 659 43 500 16 513 2 096 18 7 16 9 76.1 .5 2.3 14 iSO 1.3 4.7 1 252 7.0 7.1 77 SOG ee.e 78.1 17.1 8 126 11.6 6 205 063C Mountain Home (Elmore) .......... 59 900 13 514 962 7 540 6 403 770 6.0 12 560 9.3 1 901 5.7 33 600 Z 1 211 93.6 13.4 1 lel - 0631 Mountain Home AFB CDP (Elmore) . 1 134 1 071 70 7 25 112 11 BOG 20.9 1 275 .4 35 800 9.0 2 058 14.9 6S2 62.9 17.9 S 450 0660 0705 Nampa Kenyon) .................. Orofro (Geanvatml............... 40 200 18 659 1 393 3 711 5 148 74 6 -4.1 20.5 14 821 .2 - 9 785 .3 4.5 42 600 12.7 18.9 2 032 72.0 6t.6 9.8 16.1 8 511 5 304 0745 0760 Payette (Paynha).................. Pocatello (Bannock) 4 045 314 22.4 53 900 46 340 1 632 15.7 77 7 1.1 24 957 3.7 9 655 B.6 76 900 80.2 9.6 6 966 0790 ............... Post Fags (Koolensi) .............. 27 234 3.6 1 853 5 736 e4 200 141.9 13.6 6 270 - $69 2.3 2.9 14 410 6.7 17.1 12 993 74.e 75.4 9.0 12.3 5 993 5 294 0800 Preston (Fran'.in) ................. 129 54 3.8 20 043 3 759 11 559 1 514 39.7 65 800'. - .3 1 060 1.7 75.2 4.7 30 205 68.8 37.8 4 061 0920 V) Rexburg (Ma'Yson) ................ Rigby (Jetlerson).................. Rupen (MinWks)................. 1 371 1.0 1.6 749 2 624 5 476 20 193 12.9 20.0 27 666 _ 49 100 - 17.8 3 333 13.0 12.7 74 9 76.6 60.0 Me 14.6 5 090 5 265 1 090 SL Anthony P (emont) 200 100 1.6 4 641 3 212 879 11.8 21 372 .2 2 100 .4 43 700 11.1 4 574 88.5 14.3 S 151 tv.J ............ • SL Manes(B4•nowah).............. 2 389 1.0 26 $00 2794 17 133 e.7 66 6 - 22963 1.9 5 463 14.6 S6 000 63.7 12.0 7111 r_ 0675 Salmon (Lemli) ................... 23 102 2.0 S 854 3 308 66 700 13.7 3 461 - 70 7 1.9 26 124 15.1 16.8 1 852 72.1 73.5 15.2 194 5 802 5 402 0660 Sandpokll(Bonner)................ e6 see, 2 2 1 2 4 460 3 300 3 026 7.6 26-2 37 70r: - - 4 335 .3 3.3 63 2 0.7 18 051 75.1 7.0 5 059 08e5 0900 Shea (Bingham) ...... Soda 'C4'")*::'::: . • • • • • 3 7 4 051 209 26 567 36.1 19.8 10 969 - 65 20( 1.2 IA 2 944 6.9 13.6 89 1 7e.e 70.4 9' 11.6 6 5B7 6 781 0070 Twin ia8a win Fan.) ............. 53 70( 9 e 26 4 771 71 3 10.1 r 22 375 .1 - 1 009 11.2 43 20 21.1 1 222 58.1 18.1 5 058 1000 17 Weiaw (Washnglon) • • • • • • • • • • • • • • ILLINOIS 2.7 55 644.7 75 3 ii 428 516 i 21 970 2.8 3 292 14.7 57 30 5.6 7 461 11.0 74 9 eB.S 11.0 6066 000s ....................... (Kr.,)*) AbwVoon Kr.,)*) .................. Page).......... 1.3 7.2 4 210 29 759 4 0 6025 7.0 21.6 64 2 .4 e 23 Tee 1.0 5.8 1343 13.1 4.4 /0 10 56.0 71.6 10 5 36 6 Ila B 521 0015 0040 Addison (Du Aledo (M«Cer).................... 2.0 3 eel 16.7 .9 - .4 20.1 66.6 1o.6 1 176 0050 Agar+puin village (Kane, McHenry) .. 3.6 5 834 17 134 66.0 47.6 - .8 2.6 5.3 6.6 e1.9 72.9 2.3 4.6 9 347 8 741 0095 Oils Alerp 17•(Cook)................ Ahon (Madsor)................... 5.7 14.3 34 171 -13.9 .8 20.7 1.4 16.4 58.2 15 7 6 430 0150 Anne ftlrniornl .................. • • • 2.4 5 408 13.5 .e .4 29.4 9.173.5 42.6 10 9 3.9 6 19e 7 628 0160 Anloch v91ag+(Lake).............. 22 4 419 35.6 .1 .4 4.3 14.9 61.3 5.9 7 204 0170 Arcola (Doug:as) .................. 1.3 2 714 19.2 - 0190 Ar"ton Heights village (Cook. 15.4 66 116 1.6 1.7 7.7 066 2.0 11 136 0270 Lake) .... ..................... Auden (Sarigtarrnon) ............... 2.3 3 516 39.4 .6 - .4 17.9 13.5 9.9 65.0 63.4 10.2 e.7 6 352 7 842 0280 Aurora (Du Page. KKaro) ........... 25.5 81 293 93 10.4 0320 Barrington village (Cook. Lake) ..... 23.1 9 029 5.2 .1 1.0 B B 89.8 2.3 13 517 0323 Berrington Hags village (Cook, Kana, 26.2 3 631 29.4 1.6 7.6 90.7 2.1 20 765 ... 0340 Lake, McHenry) ................. B"on village (Cook. Du Page)..... 100 13 254 279.6 .1 .7 2.4 3.7 620 2.9 9 096 0345 Barlorwine vr440e (Peoria).......... 4.6 6 137 -150 .1 .4 9.7 66.0 4.9 B 187 0355 Batav a (rJu Paige, Kane) ........... 6 7 12 574 39.6 4.6 3.1 1 t.1 78.7 3.8 B 949 0315 Beardstown (Cass) ................ 2 7 6 338 1 B - 9 17.2 60.3 W2 6 404 0430 Beeevrlte (SL Clem 12.2 41 580 19 811 .e 2.0 35.1 .9 5.7 19.2 8.8 81.8 85.3 7.8 4 1 7 733 7 )83 0445 BMMood v9tage (Cook) ............ 2 4 5.3 IS 176 -10.3 7.9 B.6 12.2 65.7 6.5 7 381 0450 0465 BeNdere (Boone) ................. Sansonviee v ne a (Cook. Du Page) ss 18 124 24.5 .4 .3 0.0 8.0 89 2 4.0 0 305 0460 Bombe (Frar•'trI....... ... : 4.6 7 778 13.8 - .5 21.5 53.3 11.9 6 862 0465 Berkeley village (Cook) ............ 1 4 5 187 -11.1 - Z 2.7 2.2 10.9 22.3 686 56.8 2.3 5.4 9 T09 6 901 0495 Berwyn (Cook) .................... 38 4.1 46 649 0 630 -10.6 22.0 - 1.6 5.0 69.7 as 5 894, 0500 0535 somatic valle0e (Madison) .......... B1oomiredats village (Du Page) • • • • • 3.9 12 e59 325.7 1.7 2.1 5.5 62.0 2.B 0 B21 0540 Btoominglon(McLean)............. 14.2 44 169 10.5 5.9 1.0 15.8 12.7 14.0 73.9 60.6 9.9 9.5 6 32, 7 54, 0545 0563 Bin Want (Sook) ..............•• BoknObrook village (Du Fill". W014 .. 3.8 9.7 21 655 37 261 -3.4 387.0 X 4.9 6.9 4.5 2.5 1.7 38 85.9 15.2 3.3 3.0 B 04: 8 57: 0578 Badder Hall COP (Kendall) ......... 2.5 9 333 124.7 .8 2.2 a 79.4 64 7 481 OS80 Bourbonnais w•Iage (Kankakee)..... 3.4 13 280 .5 1.1 10.0 58.1 8.5 6 57� 0600 Bradley vieago (Kankakee) ......... 34 11 005 11.4 .1 0605 Bralowood (Wilt' .................. 2.9 3 429 47.6 1.3 1.5 6.9 14.6 $6.2 54.6 9.6 5.7 7 20 6 41 0610 Breese (Ckmnn).................. '620 Brdgoview village (Cook) .. .9 3.5 3 511 a 155 21.9 13.2 .3 .1 - 3.5 10.1 60.0 4.8 7 54 40 Broadview verage (Cook) ........... 1.6 6 616 -10.4 30.5 2.3 9.8 76.3 3.9 6 62 S Brookfield viltana (Cookf ........... 3.0 19 395 -4.4 - 2.2 14.4 74.0 36 9 01 S Buffalo Grove village (Cook, Lake) • • 4.6 22 230 00.2 .4 1.3 30 86.6 60.5 2.0 4.0 10 32 7 00 un43 0155 Burbank (Cook) ................... Burnham vilip" (Cook) ............ /,0 10 28 162 4 030 X Me - 0 3.1 9.0 e.1 10.0 66.1 1.7 1 0 20 0151 sun A" n11196 )Cook, N Pigs) . 4,e 3 033 134.1 1,3 e.e eea 22116 43 634 Hawaii -Illinois /yler� �'iarr;►ro�/71h �' ale, �9Tr1-/94$� = /•3: 4S�e�Y�-r h See footnotes at end of t! -1- 060 151 7o tw 12 283 S 980 5 666 44 5 Sy Soo 1/ 400 3 089 2 819 686 36 600 II 512 1 539 1 474 3 90 000 12 336 9 782 8 987 650 38 500 15 919 1 435 1 344 685 42 600 11 360 2 213 2 038 692 33 500 is eel IS 46216 840 659 43 500 16 015 2 096 1 899 76.1 46 600 14 iSO 1 384 1 252 602 77 SOG 12 226 3 296 2 980 41.4 59 900 13 514 962 887 770 31 100 12 560 2 039 1 901 75.4 33 600 13 896 1 211 1 054 783 36 000 1S 696 1 134 1 071 70 7 34 900 11 BOG 1 430 1 275 706 35 800 9 941 2 058 1 796 6S2 44 500 15 502 1 073 957 815 40 200 18 659 1 393 1 307 74 6 45 100 14 821 10 573 9 785 Be 1 42 600 9 606 2 032 1 810 702 32 400 19 321 4 319 672 4 045 314 626 53 900 15 040 1 632 1 504 77 7 33 700 24 957 s0 037 9 655 593 76 900 Is 871 1 534 1 460 738 42 200 27 234 1 959 1 853 $23 e4 200 23 212 6 270 6 036 $69 83 500 14 410 13 859 12 993 68 2 27 100 14 795 2 300 2 238 129 41 400 20 043 1 599 1 514 624 65 800'. 17 546 1 060 980 75.2 33 900 30 205 23 202 22 150 74 7 93 400 16 385 1 371 1 251 749 37 500 20 193 29 413 27 666 620 49 100 31 816 3 333 3 162 74 9 109 000 51 019 1 174 1 090 887 200 100 27 150 4 641 4 217 879 76 100 21 372 2 265 2 100 BO 7 43 700 23 133 4 574 4 380 650 72 000 15 663 2 532 2 389 75 2 26 $00 IB 667 17 133 t6 323 66 6 42 100 22963 6609 5 463 76 5 S6 000 19 018 5 689 S 494 61 S 12 800 23 102 6 231 S 854 550 66 700 12 371 3 461 3 233 70 7 27 700 26 124 1 905 1 852 668 g4 40C 11 992 20 467 19 671 e6 see, $a SOC 19 442 3 170 3 026 77 8 37 70r: 28 set 4 335 3 977 63 2 65 OOC 18 051 20 050 l8 204 51 1 46 30C 16 974 8 858 8 506 482 42 OOC 26 567 11 773 10 969 628 65 20( ! 26 670 2 944 2 186 89 1 64 6C% 1 22 500 4042 3 900 606 53 70( 1 17 487 4 099 3 939 71 3 37 OOI r 22 375 1 175 1 009 07.3 43 20 1 ie 340 1 222 1 183 77 5 3e 70 1 22 041 4 749 4 655 75 3 60 e0 i 21 970 3 326 3 292 660 57 30 I 22 992 7 461 7 299 74 9 6] 00 1 30 417 1 Bey 7 001 02 7 89 00 S 23 05 4 0 6025 562 64 2 S9 10 e 23 Tee 1 362 1343 10 8 /0 10 1131 790 1 231 i 19e is a 110 20 See footnotes at end of t! n NAMPA FLOOR COVERING, INC. 1116 Second Street S. NAMPA, IDAHO 83651 J (208) 466.8461 Nampa _ 345-8461 Boise To MERIDIAN SENIOR CITIZENS Date April 3, 1987 Subject Remove existing rubber back carpet and prepare floor and install I Armstrong Montena Commercial vinyl with vinyl base on walls. North 27" x 39' of meeting room $2083.29 62.39 tax $2145.56 Remove existing carpet, prepare surface and install 28 oz nylon carpet glued direct to the surface. 27' 6" x 39' Houth end mtg room $1996.53 ja4-e a.y\ W -OX -Z r 66.14 tax $2062.67 Entr -�� - 540.44 18.47 tax Meridian Glass & Screen, Inc. 1550 East Fairview Meridian, Idaho 83642 Phone 888.2064 Page No PROPOSAL of Paye, PROPOSAL SUBMITTED TO: IPHONE DATE (hereinafter referred to as purchaser) �D�' 47 rvesac — _ I /% -.d- IJOB NAME CITY STATE We hereby submit specifications and estimates for: 7-" 31, •89 r I� All balances bear interest at 18% per annum. Time of payment Is of the essence of this agreement. All material is guaranteed to be as _ specilred. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from abuse specifications involving extra costs, will be executed only upon written orders, and will become an extra charge ovor and above the estimate All agreements contingent upon strikes, accidents or delays beyond our control. Purchaser to carry fire, tornado and other necessary insurance. Our workers are lully covered by Workmen's Compensation Insurance. Should it become necessary to rata this agreement, or any amount due thereon to attorney for collection, purchaser agrees to pay re sonable attorney's lees and all costs of sull Authorized Signature NOTE: This proposal may be withdrawn by us if not accepted within days ACCEPTANCE OF PROPOSAL ACCEPTED: Signature — Da;e Signature Meridian Glass & Screen, Inc. 1550 East Fairview Meridian, Idaho 83642 Phone 888-2064 PROPOSAL Pdge No _ Of Pdgcs PROPOSAL SUBMITTED TO: PHONE DATE (hereinafter referred to as purchaser) NAME JOB NAME -4 STREET CITY STATE We hereby submit specifications /Jand �estimates for: -Z.�i . C52/ 0 r8 /V012 Sl0 IfT G �4:,L Y yS /5-4,-�Z . 37 All balances bear interest at 18% per annum. Time of payment Is of the essence of this agreement. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate All agreements contingent upon strikes, accidents or delays beyond our control. Purchaser to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Should it become necessary to refer this agreement, or any amount due thereon to attorney for collection, purchaser agrees to pay re#sonable attorney's lees and all costs of suit ^ 1 - Authorized Signature 100� NOTE: This proposal may be withdrawn by us If not accepted within 3d days ACCEPTED: Date ACCEPTANCE OF PROPOSAL Signature Signature { WinTER-SEAL PRODUCTS ,r�i 4�� qua ik � t� �M'&°� o�r�' tf "�Wr- w`�i •h � -ia ome v►►1ith, auttwofxn+r` y E.a +a •- • jyj,"�.'�)`�� ¢ •tea;;►� �,'_ ,,, #�. "' 600 Series F P-P-Ppp�- 479 W 111TER-SEALdFrost '' I Guar Thermal Barrier Windows What is Frost Guard"? Home selected by ,glumo-Glass Industries, Inc. for the entire line of Winter -Seal aluminum Frost Guard is the trade g Isolates the thermally improved extrusion (T.I.E.) products. rusion of rethone bridge which effectively integral art of the extrusion and of rethone bridge is on integ p Frost Guard is an aluminum from the rater or portion. This Pdensity Pthe window s design. exterior portion of the extrusionIlfe, nonconductive "thermal break" provides o wear -resistant, long What Does "Frost Guard Accomplish. The Frost Guard polyurethane bridge dramatically reduces heat flow between outside and inside sections of the window. This minimizes frosting or noisture condensation on interior win - ow surfaces during the cold weather season. This provides a much wormer interior aluminum surface than ston- dord aluminum windows. Combined with the efficiency of standard or triple glazed insulated gloss, the Frost Guard window will provide ,,rni mm wiindow WINDOW EXTERIOP WINDOW INTERIOR nsuloted Gloss _. /1—`1 Informative Data Dosed on engineering studies, condensation will not form on double pone insulated glass units or thermal break aluminum extrusions when inside relative humidity percentages are kept within the levels shown on the accompanying graph in relation to the outside temperature. If condensation accumulates on the gloss or aluminum it is a warning sign that humidity levels may be too high, a condition which could cause damage such as rotting wood, buckling floors, mildew, peeling point, etc. Further information on moisture condensation, its causes and effects, is available on request. Architectural Specifications General: Windows of types and sizes shown shall be Winter - Seal series "601 " vented or "602" fixed thermal break Frost Guard as manufactured by Aluma-Gloss Industries, Inc., 2715 N. Star Rood, Nampo, Idaho 83651. Materials: All frame and sash members shall be aluminum extrusions of 6063 T-5 alloy and temper, and shall have as on integral port a high density polyurethane thermal barrier. All extrusions shall have on .062 minimum wall thickness. Com- ponent parts and accessories shall be of aluminum alloy, stainless steel, cadmium plated steel or non-metallic materials which will neither deteriorate nor promote corrosion. Rollers are plated steel with permanently lubricated bronze bushings installed in an adjustable virgin nylon housing. Weather- stripping shall be silicone -treated woven polypropylene pile with a polypropylene fin seol for improved weather resistance. Glazing channel shall be a flexible marine type glazing. Design: All frame and sash extrusions have mitred construc- tion and are caulked where necessary with a high perfor- mance sealant to form a square, weather and water tight assembly. Sash sections are designed to accept standard or triple glazed sealed insulated units which reduce heat loss and condensation formation. An optional nail fin interlocks in the frame for ease of installation. This fin can be omitted or easily removed for replacement type installations. 601 series are available in horizontal sliding models or vertical slide "single hung" models. 602 series fixed are available with horizontal or vertical muntins for divided lites. Mullions are available for mulling 2 or more 601 or 602 series together either vertically or horizontally. Hardware: Winter -Seal series "601" Frost Guard windows shall have o die cost cam latch as standard lock. Horizontal slide models have an optional vent lock to allow ventilation with security. Each sliding window shall have an anti -lift block to prevent the removing of the vent section of the closed position. Single hung vents are equipped with Caldwell Spirex sash balances. 7 w inTER-SEAL L.... PRODCCTS Manufactured by Aluma-Glass Industries, Inc. 2715 North Star Road Nampo, Idaho 83651 208/467-4491 Maximum Recommended Humidity Levels Based on 700 R Inside Temperature 10% �e -00 -20 -10 0°F +10 +20 +30 +40 OUTSIDE TEMPERATURE Glass and Glazing: 601 series vented window units are to be factory glazed with 5/8" Winter -Seal sealed insulated units as standard. 602 series fixed windows are glazed with 1" Winter - Seal sealed insulated units as standard. Optional "triple -lite" insulated units are available in 3/4" thickness for 601 series and 1-9/16" thickness in 602 series. Units ore available with tinted, obscure, reflective, Low E, or other "high performance" gloss. Screens: Screen panels shall be mode from .025 roll formed frame and screened with 18 x 16 mesh aluminum screen wire. Finish: Frost Guard windows are available in a clear or bronze anodized AAMA approved finish or in a pointed white baked enamel AAMA approved finish. Performance: Winter -Seal Series "601" Frost Guard windows have been tested by on independent laboratory to the high performance test criteria as set forth in ANSI/AAMA 302.9- 1977. All test criteria for HS -A2 up to size 10050 and for DH -A2 up to size 4050 "equal lite" or 4026 vent size were met or exceeded by the high performance test series. The Winter -Seal Series "601" Frost Guard window hos also been tested for thermal performance by on independent laboratory. The condensation resistance factor (CRF) was determined in general accordance with AAMA Spec. 1502.7- 1981, and the thermal transmittance coefficient (U -value) was determined in general accordance with ANSI/ASTM C236-66 and AAMA 1503.1-1981. Copies of both the structural and thermal performance tests are available upon request. Installation: Installation shall be performed by others at the construction site in accordance with instructions furnished by Aluma-Glass Industries, Inc. Winter -Seal Frost Guard thermal barrier products must be installed according to instructions and maintained with relative humidity levels as shown in ac- companying chart to insure maximum efficiency and performance. Distributed by SUMMARY OF COST PROPOSALS 1. Vinyl floor cover ---------------------------------- $2,145.56 2. Carpet------------------------ --------------------- 2,062.67 3. Entry---------------------------------------------- 558.91 4. Metal Door ------------------------------------------ 395.89 -' 5. Windows (8 each)----------------------------------- 1,748.37 6. Contractor work------------------------------------ 1,988.60 TOTAL -------------------- $8,900.00 W ,IniPRODUCTS ER- EAL 600 Series Frost Guard Thermal Barrier Windows What is "Frost Guard"? Frost Guard is the trade name selected by Aluma-Gloss Industries, Inc. for the entire line of Winter -Seal aluminum thermally improved extrusion (T.I.E.) products. with a high density polyurethane bridge which effectively isolates the Frost Guard is an aluminum extrusion designed exterior portion of the extrusion from the interior portion. This polyurethone bridge is an integral part of the extrusion and provides a wear -resistant, long life, nonconductive "thermal break" in the windov/ s design. What Does "Frost Guard" Accomplish? The Frost Guard polyurethane bridge dramatically reduces heat flow between outside and inside sections of the window. This minimizes frosting or noisture condensation on interior win- _ -dow surfaces during the cold weather season. This provides a much wormer interior aluminum surface than stan- dard aluminum windows. Combined with the efficiency of standard or triple glazed insulated glass, the Frost Guard window will provide a warmer, highly efficient, durable, aluminum window at substantially reduced costs when compared to quality wood windows. Examine this photograph carefully. It tells the whole story. Dry ice (at a minus 1000 F) is set against the outside _ of a 601 series corner frame sample. The outside portion of the frame frosts, but the thermal barrier prevents the frost from transferring to the inside of the frame. This photo shows how dramatically effective a Winter -Seal Frost Guard extrusion can be. Winter -Seal "600" series windows bring thermal performance effective- ness to today's styles and require- ments. Ask about PPG Sungate Low E heat reflecting glass for added performance. + Strength • Durability • Design • Efficiency _c Horizontal Slider Fixed f D F Combination Tingle Hung Weatherstrip Vinyl Section D Section A Section D Section H Thermal Break Section C Section E Section G n I f —j Grant Management Handbook Idaho's Community Development Block Grant Program Monitoring Handbook Vo/ume V/// FY 86 John V. Evans, Governor Department of Commerce n GRr NT MBNAOEMENT H€kMD'SOOK 'VOLUME k -j I I I I cJaLh o Cc:�mmu n i t >- D'e w e l C:,pme n t E 7 oc 1 C3 r- aLn t Pr C:Oc)r aim Moen i t or i n Q Hain rdi:�oa1C P'repaLred I ciaLh c:i Cie R aLr tme n t 1=) y - C3 -f Comme r- , -TO ,-TO HN tJ - OOk-JaR"OR Darr i d O- Pcnr t e r Q i r- o-- tc�r The printing of this handbook was financed using funds provided by a Housing and Urban Development grant ICDBG/IDC 86 0104132 250 A*-*, Forward This Handbook is a basic checklist of the administrative requirements of an ICDBG project. It is provided as a reference tool for local elected officials and their staffs. It is not intended to be a replacement but is intended as a supplement to the rules and regulations involved in the successful completion of a project. It is also a supplement and update to the other volumes in the Grant Management Handbook series. This Handbook can be used in many wars. At the beginning of a project, the checklists in conjunction with the grant contract can be used to organize the administrative responsibilities. This includes assigning staff, setting up files and accounts, and understanding the amount of paperwork required. If a consultant is to be used for grant administration, then the checklists can be used to review the consultant's proposals for their knowledge, experience and abilities. As the project proceeds to completion, the checklists can be used for self evaluation of progress and compliance with requirements. Close attention to that each decision 10—N project. Remember completed. n the administrative requirements and to ensuring is documented is an important part of each grant that the work is not done until the paperwork is TABLE OF CONTaJTS Chapter i. Introduction II. Accountability and Financial Management 5 III. Environmental Review 16 IV. Labor Standards 29 V. Civil Rights 33 n VI. Acquisition and Relocation VII. Citizen Participation VIII. Performance /'1 35 39 40 Chapter 1 In troduct i on A. Purpose This handbook establishes standards and provides guidance for monitoring the performance of all Idaho Community Development Block Grant (TCDBG) recipients. B. Objective Monitoring is the primary means by which the Department will carry out its program management responsibilities. These responsibilities include ensuring that funds are spent in a timely manner for the purposes for which they were made available, that Federal and State regulations are being met, and that opportunities for fraud, waste or mismanagement are minimized. The objectives of the Recipient Review System are: 1. To provide a means of assuring compliance with program objectives and Federal and State statutes; 2. To develop an ongoing data base to supply State program designers with an effective means to evaluate program effectiveness; n 3. To enable the Department staff to provide needed technical assistance and take positive measures to ensure recipient compliance; and 4. To provide an opportunity for recipients to measure their own performance and make any changes necessary to ensure a successful program. C. Process Monitoring is viewed as an ongoing process involving continuous grantee communication and evaluation. The process involves frequent telephone contacts, written correspondence, analysis of performance reports and audits, and periodic on—site visits. The process is divided into two components: regulatory and performance compliance. Monitoring of regulatory compliance includes review of accountability and financial management, environmental impact, labor standards, civil rights and fair housing, acquisition and relocation activities, and citizen participation. 1 D. On -Site Monitoring Procedure Prior to an on-site monitoring visit, the Department will notify the chief elected official by Setter. The letter will advise the recipient of the following: 1. The date of the visit, 2. The program areas to be monitored, and 3. Who on the recipient's and subrecipient's staff should be available. The Department staff will also reference which sections of the monitoring handbook will be used so that the grantee can organize the files and facilitate the monitoring process. The monitoring visit will consist of: 1. Review of pertinent files for required documentation, compliance with program regulations, and verification of the accuracy of information in the performance reports; 2. Interviewing members of the grantee's staff and, as appropriate, subrecipient staff to discuss the grantee's performance; 3. A visit to the project site to observe activities and ensure consistency with the application; and 4. An exit conference with the appropriate local officials to present the results, review overall project performance, and assure that the conclusions are based on accurate information. After consultation with 1 ocal officials, a follow-up letter will be sent to the grantee reporting the results of the monitoring visit. The letter will include: 1. The grant number; 2. The date of review; 3. A list of the individuals that participated in the review; 4. The scope of the monitoring; 5. Conclusions supported by facts; 6. Corrective actions or recommendations; 3 Chapter II Accountability and Financial Management n A• Objective The principal objectives of accountability and financial management monitoring include: 1. Improvement in the grantee's basic management systems and overall management capacity to implement effective programs; 2. Verification of grantee compliance with Federal management standards and cost allowability requirements; and 3. The elimination of inefficient, ineffective and/or improper uses of Federal funds. B. Content of Review There are five major areas of review in this section. i. Financial Management: The grantee's financial management system will be reviewed for compliance with applicable requirements of OMB Circular A-102, Attachments A, G, and P and Treasury Circular 1075 including the timely drawdown and disbursement of funds and the proper use of program income. 2. Procurement: The procedures utilized by the grantee -for procurement should be analyzed to determine compliance with requirements of OMB Circular A-1029 Attachments B and 0. 3. Monitoring of Subrecipients: Grantees will be reviewed to verify the adequacy of their monitoring of subrecipients. 4. Allowable Costs: Expenses incurred by the grantee which are paid for with grant funds should be reviewed to determine their allowability under OMB Circular A-87 and A- 110 principles. 5. Personal Property Management: Personal property management standards will be reviewed to verify compliance • with requirements of OMB Circular A-102, Attachment N. I Guide for Monitoring Accountability and Financial Management Grantee: Date: Contract No.: Reviewed by: Names and Titles of Staff Interviewed: YES NO N/A A. Financial Management Review 1. Are the following documents maintained for the ICDBG account: Cash Receipts Journal Cash Disbursement Journal General Ledger Property Inventory 2. Does the grantee identify expenditures according to budget categories? 3. Are duties separate so that no one individual has complete authority over an entire fin— ancial transaction Cone person approves the payments and another person performs disbursing and recording functions)? 4. Are expenditures supported by invoices, vouchers, purchase orders, etc.? 5. Are direct salaries and wages of employees which are chargeable to more than one program supported by time distribution records? I YES NO N/A 2. Competitive Sealed Bids (Formal Advertising) a. Did the grantee receive at least two bids for each pro- curement transaction? • b. Did the procurement lend itself to a firm, fixed price contract and can selection of the successful bidder be made principally on the basis of price? C. Did the grantee advertise the Invitation for Bid (IFB) in a publication of general circulation? d. Did the IFB, including specifications and pertinent attachments, clearly define the items or services needed in order for the bidders to properly respond to the invitation? e. Were all bids opened publicly at the time and place stated in the IFB? f. Was the contract awarded to the lowest responsible bidder? Note: In determining whether a bidder is "responsible", the gran- tee should consider the following factors: technical capacity, fin- ancial ability, and whether the n offeror is on a debarred list. 8 YES NO N/A Petitive negotiation, or, after solicitation of a number of sources, competition is determined inade- quate? S• General Procedures a. Has the grantee requested and received HUD clearance of contractors and subcontractors prior to contract award? b. Is contract pricing always based on a method other than the "cost plus a percentage of cost" method? C. Are the following provisions in the bid/contract documents? Standards of Conduct Current Wage Rates Clean Air and Water Bonding Access to Records Section 3 Hiring/Contracting Minority Business Enterprise Executive Order 11246 Hiring Architectural Barriers Scope of Work/Specifications Labor Standards Lead Based Paint Remedies Termination Data, Patents, Copyrights 10 YES NO PIVA 5. Is the grantee fully satisfied with the performance of the subrecipient? D. Review of Cost Allowability 1. Does a spot check of a sample of the following items of cost reveal any obvious instances where these expenditures were not necessary and reasonable for proper and efficient administration of the program: a. salaries and related costs? b. administrative service con- tracts (e.g., accounting, legal, audit, consulting)? C. travel expenditures' d. other administrative costs? 2. Does a review of program expendi- tures reveal the existence of any unallowable costs as itemized in OMB Circular A-871 Attachment D, including: a. entertainment? b. contributions and donations? C. fines and penalties? d. general governmental expenditures including salary and expenses of the chief executive officer of the grantee? 12 YES NO N/A 51. Are administrative costs within the 10% requirement? E. Review of Personal Property Manage- ment and Disposition 1. Does the grantee maintain property • records which ontain all the information required by OMB Cir- cular A-102, Attachment N, para. 6 (d)? a. property description b. identification C. funding source d. title hol der e. acquisition date f. percentage of Federal participation in the original acquisition cost location, use and condition of property g. location, use and con- dition of property h. unit acquisition -cost i. if applicable, dis- position data 14 YES NO N/A 2. If the grantee has disposed of any non -expendable personal property, has it complied with the disposition procedures con- tained in OMB Circular A-102, Attachment N, Paragraph htc)? 3. If the grantee has disposed of any expendable personal property with an aggregate value,exceeding $1,000, has it complied with the disposition procedures contained in OMB Circular A-102, Attachment N, Paragraph 7? Additional Comments: 15 n r-� Chapter III Environmental Review Objective The three mai1-1 objectives in reviewing the environmental performance of grant recipients are described in the following paragraphs: 1. Procedural Compliance: Environmental monitoring must ascertain whether the grantee has complied with all of the procedures of 24 CFR Part 58, Environmental Review Procedures for the Community Development Block Grant Program. The Grantee's Environmental Review Record (ERR) and other appropriate documents will be reviewed to see that all requirements of Part 58 have been met. 2. Environmental Quality: To comply fully with the National Environmental Policy Act of 1969 !NEPA) and related environmental laws, Executive Orders and regulations, the grantee is required to consider the environmental quality of the project and its surroundings in its decision-making. The grantee's environmental review process required under 24 CFR Part 58 (documented in the ERR) will be examined in depth to determine whether the grantee adequately assessed the project's impact on the environment and the environment's impact on the project. 3. Technical Assistance: The review of procedural compliance and environmental quality may indicate deficiencies in the grantee's program. Although these deficiencies should be corrected, the broader objective is to provide technical assistance to the grantee in order to remedy the problems and to reduce or eliminate the incidence of such problems in the future. 16 F Guide for Monitoring Environmental Impact Grantee: Date: Contract No.: _ Reviewed by: _ Names and Titles of Staff Interviewed: YES NO A. Has the grantee prepared, maintained, and made available for public inspection an Environmental Review Record (ERR) for the project? 1. Does the ERR include: a. a description of the project location and activities? b. a level of clearance finding with documentation indicating either: 1. that project activities will not significantly affect the environment? 2. that project activities may significantly affect the environment and an Environmental Impact Statement is required? C. the State's approval of environ— mental certification and request for release of funds (RROF)? 1. Is the State's approval dated prior to obligation of funds for project construction? d. A letter from the State Historic Preservation Officer (SHPO)? Determination: 17 YES NO e. Evidence that the applicant requested r. information from the Regional Office of the Fish and Wildlife Service about the existence of a listed species or critical habitat near the project? Determination: B. For projects consisting solely of exempt activities: 1. written documentation signed by the certifying officer that the project meets the definition of 24 GFR 58.34 Exempt Activities? C. For projects consisting of categorical exclusions: 1. written documentation signed by the certifying officer that project activities meet the requirement for categorical exclusion (24 CFR 58.35)? 2. written documentation of compliance with environmental requirements of other related laws of Section 58.5 determined applicable to the project? 3. where designated laws and authorities do not apply to the project, a written determination signed by the certifying officer that the project is exempt (Section 58.34 (a)(10))? 4. Evidence that Notice of Intent to Request Release of Funds (NOI/RROF) was published at least 7 calendar days before submitting RROF to the State. Record of comments and how they have been taken into account? r 18 YES NO D. For projects not classified as exempt or categorically excluded: 1. When there is a Finding of No Significant Impact (FONSI), does the ERR contain: a. a copy of the Notice on FONSI published in a local newspaper? b. reasons for such a determination? C. a statement of where the ERR may be examined? d. evidence that a copy of such notice was sent to interested individuals and groups, local, state and Federal agencies, including the Headquarters and appropriate Regional Office of the Environmental Protection Agency? e. the date by which all comments must be received, which is at least 15 days after publication of the Notice? f. where separate FONSI and NOI/RROF Notices were issued, evidence that 7 calendar days between pub— lication and the end of the comment period were provided for NOI/RROF before submitting RROF to the State? 2. Does the ERR include documentation showing the grantee: a. determined existing environmental conditions? 19 YES NO b. identified both beneficial and adverse environmental impacts of �- the project on the environment and the environment on the project? C. considered ways in which the ' project could be modified, or factors external to the project could be modified to minimize adverse impacts? d. considered alternatives to the project? 3. If there is a continuation of a pre- viously approved project, does the ERR contain a written decision as required by Section 58.32(b) that a previously com- pleted environmental clearance still adequately covers the project and the reasons in support of such decision? This applies to those multi year projects using the provision of Section 58.32 Project Aggregation and to those projects where substantial change has taken place (refer to Section 58.47). 4. Does the project exceed the thresholds of affecting 29500 housing units pre- scribed in Section 58.37? 5. If there is a finding of significant impact, is there a copy of the finding signed by the certifying officer and a copy of the Notice of Intent to Prepare an EIS in the file? E. Environmental Impact Statement (as appropriate) Does the file contain: !. Evidence that NOI/EIS was published and distributed, using HUD format or equiva- lent (58.55 and 58.43)? 20 YES NO 2. Record of the scoping process and deter— mination to hold scoping meeting (NEPA regs. 1501.7 and 58.56)? 3. Draft EIS prepared according to HUD • format and Section 1502.10 of NEPA Pegs. (58.60)? 4. Record of any decision to hold public hearings. If a hearing is held, a record of the proceedings, any comments received and how these were taken into account (58.59)? 5. Evidence that the draft EIS was filed with EPA headquarters and regional offices (58.61). Documentation of the distribution of draft EIS or summary (58.61)? ^ 6. Record of preparation of the final EIS according to 40 GFR 1502, using HUD format or equivalent. Evidence that it was filed with EPA and distributed to HUD and other parties who had commented on draft EIS or requested copies (58.62)? 7. "Record of Decision" which includes: lead agency decisions whether to proceed with project; alternative considered; and mitigation, monitoring and enforcement measures to be under— taken, using HUD format or equivalent (NEPA reg. 1505; 58.65)? 8. Evidence of compliance with related laws and authorities applicable to the project? ^ 9. Record of the date the final EIS was filed with EPA and the final list for distribution to agencies and public? 21 YES NO 10. Evidence that at least seven calendar days before submitting RROF and certi- fication to the State, the recipient published and disseminated NOI/RROF in the same manner as a FONSI? F. HISTORIC PRESERVATION AND ARCHEOLOGY CHECKLIST YES NO 1. For projects where historic properties were found to be present, does the ERR include: a. Documentation of consultation with the SHPO concerning the applicability of Criteria of Eligibility for National Register of Historic Places? b. If the grantee and SHPO agreed on a finding of eligibility, documentation of consultation about the Criteria of Effect? C. If answer to 'b' above is yes and there is an effect on a Register eligible property, a copy of the community request for a determin- ation from the Department of the Interior (DOI)? d. If the applicant and SHPO disagreed on eligibility, a copy of the request made to the Department of Interior for a Determination of Eligibility? YES NO e. If the applicant and SHPO agreed on a finding of eligibility and agreed on either a finding of effect or no adverse effect on Register eligible properties, documentation that the findings were forwarded to the Advisory Council on Historic Preser— vation (ACNP) for review and comment? N_ 2. If there is a finding of adverse effect on Register eligible properties, does the ERR contain an executed Memorandum of Agreement? G. FLOODPLAINS AND WETLANDS YES NO 1. Did the grantee determine whether the proposed action is located in a wetland and/or the 100 year floodplain or whether ^ it has the potential to be measurably affected by a floodplain or wetland? List floodplain map number and date , 2. If yes, then continue: Does the ERR indicate the following required alternatives have been evaluated: a. alternative sites outside the floodplain or wetland? b. alternative actions which serve the same purpose, but which have less adverse im— pact? c. alternative of no action? 23 YES NO 3. Does the analysis demonstrate that the location of the project on the floodplain �.. or wetland site is the only practicable alternative? 4. Has the grantee designed or modified its project action so as to: a. minimize harm to or within the flood- plain? b. minimize the destruction, loss or degradation of wetlands? C. restore and preserve natural and beneficial floodplain values? d. preserve and enhance natural and beneficial wetland values? e. comply with the standards of the National Flood Insurance Program? 5. Is there evidence of continuous insurance for the life of the loan or for the use- ful life of the structure? 24 H. ENDANGERED SPECIES YES NO If the Fish and Wildlife Service has indicated that an endangered species or critical habitat may be affected by the • project, is there evidence of the following information? 1. Did the grantee complete the "biological assessment" within 180 days of the date it was initiated and prior to entering into a contract for construction? 2. If the "biological assessment" indicated that any endangered or threatened species is likely to be affected by the project, d i d the grantee initiate formal consulta- tion onsu1ta- tion with FWS or the National Marine Fisheries Service and receive a "Secretary's Opinion" detailing the effect on the species or its habitat? 3. If yes, and if the "Secretary's Opinion" indicated jeopardy to continued existence ^ of the species or destruction or adverse modification of the habitat, did the grantee implement any alternative suggested in the "Secretary's Opinion" or abandon the project? I . NOI SE YES NO 1. Is the site located in the vicinity of major traffic arteries, rail lines, air- ports, or other noise generators? 2. Do the proposed activities lead to the establishment of noise sensitive uses on the site? 25 YES NO 3. Does the Environmental Review Record indicate that the applicant considered noise impact? 4. Does the assessment cover all noise sources? 5. Did the applicant apply the HUD noise standards (24 CFR Part 519 Subpart B) in the assessment process? B. Did the applicant use a methodology com- patible with HUD policy? 7. If the site is in violation of the HUD noise standards, did the applicant address deviations from the standards? e-� 8. If noise levels at the site exceed HUD standards, have appropria-te mitigating measures been proposed and set forth in the ERR? If yes, is there a process to ensure that the measures are implemented? J. AIR QUALITY YES NO 1. Has the State designated the area as a 'non -attainment' area? 2. Are there any requirements placed on the locality by the State Implementation Plan (SIP)? 26 r YES NO 3. Is the project in conformity with the SIP? n 4. Are the air pollution data, either supported by existing information in the city or recorded by area monitoring stations, included in the project ERR and compared with the National and State Ambient Air Quality Standards? 5. Is the information on how the project will contribute to the deterioration of air quality through added traffic, added inciner- ation etc., included in the ERR? �. If air quality has been identified as a problem, have mitigating measures been applied? 7. Does the ERR document that the quality of air at the project site has been give appro- priate consideration? K. WATER QUALITY YES NO 1. Is the project assured of an adequate supply of potable water which meets state standards? 2. Will an aquifer which is the source of water be affected by the project? 3. Will the project itself cause or substan- tially contribute to off site water pollution by storm water run off, leaching of chemical or other pollutants? 27 4. Does the ERR adequately identify and analyze these concerns? 5. If mitigating measures are required, are they proposed? Additional Comments: 28 YES NO Chapter IV Labor Standards Objective The purpose of labor, standards monitoring is to ensure that the grantee has complied with the following applicable statutes: 1. Davis -Bacon and Related Acts. All laborers and mechanics employed by contractors or subcontractors in the performance of construction work financed in whole or in part with grants or loans under the Community Development Block Program shall be paid wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor in accordance with the Davis -Bacon Act, as amended (40 U.S.C. 276(a) -et seq). The wage rate provision of Davis -Bacon applies to all Community Development Block Grant construction contracts over $2,000. This section of the Act, however, applies to the rehabilitation of residential property only if such property is designed for residential use for eight or more families. 2. Copeland Act. The Copeland Act, known as the "anti -kickback." prohibition, is applicable to work performed by laborers and mechanics pursuant to the CD Program. Department of Labor regulations provide that all laborers and mechanics shall be paid unconditionally and not less often than once a week and without subsequent deduction or rebate except "permissable" salary deductions. Permissable deductions include taxes, deductions the worker authorizes in writing, and those required by court orders. Contractors and subcontractors are required to maintain payroll records and submit appropriate weekly compliance statements and payrolls to the grantee. 3. Contract Work Hours and Safety Standards Act. The Contract Work Hours and Safety Standards Act (40 U.S.G. 327-333) is applicable to construction work performed pursuant to the above programs. This section of the Act, however, applies to the rehabilitation of residential property only if such property is designed for use for eight or more families. This Act provides that laborers or mechanics shall receive compensation at a rate no less than one and one half times their basic rate of pay for all hours worked in excess of forty hours in a work week. In the event of violations, the contractors or subcontractors shall be liable to any affected employee for unpaid wages as well as to the United States for liquidated damages. 29 10011-� Al-� W Guide to Monitoring Labor Standards Grantee: _ Date: Contract No.: Reviewed By: Names and Titles of Staff Interviewed: — Names of Contractors: Contract Amount: Bid Opening Date: Contract Award Date: Start of Construction: Force Account Used? YES NO N/A A. Contract Documents 1. Were labor standard provisions included in solicitations and contracts? 2. Were current prevailing wage rates incorporated in the bid specifications? 3. Were wage rates checked and updated at least ten (10) days prior to bid opening? 4. Are certifications on file for all contractors and sub— contractors? ub— contractors? B. General Administration • 1. Was prime contractor eligibility certified prior to awarding contracts? 2. Are minutes of the preconstruction conference on file? 30 3. If apprentices and trainees were employed, are registration records on file? 4. If a force account was used, is there adequate documentation for charges? 5. Did the grantee mail a notice of start of construction to the Department of Commerce? C. Payroll Review 1. Were weekly payrolls received from all contractors and subcontractors? 2. Are payrolls numbered? -- 3. Are statements of compliance signed by the employer or an authorized representative? 4. Are addresses and social security numbers included for all employees? 5. Were fringe benefits paid in cash? 6. `If fringe benefits were not paid in cash, is there documentation on file that the benefit plan has been approved by the Department of Labor? 7. If split work classifications were used, have the employees signed and/ or have daily time records been kept? S. Do wage rates on the payrolls equal or exceed the rates in the wage decisions? 9. Has overtime compensation been paid? 10. Do the work classifications conform to wage decision? 11. Are the deductions proper? D. Enforcement 1. Is there evidence that the recipient checked for posted wage rate deter— minations and the Davis—Bacon poster? 31 Have employee interviews been conducted? aon—site? b . b'., m a.. . 3. dere a representative number of trades covered? 4. Is there evidence that interviews were compared against payrolls? 5. Is there correspondence in the file on any violations? Additional Comments: 32 Chapter V Civil Rights Objective The purpose of civil rights monitoring is to ensure that the grantee has complied with equal opportunity and fair housing requirements set forth in the statutes, regulations and executive orders outlined in the ICDBG Program Civil Rights Handbook. Grantees are required to provide adequate documentation to enable Department staff to determine whether ICDBG funded activities have been conducted in a manner that does not result in discrimination on the basis of race, color. national origin, religion, sex, age or handicap. Guide for Monitoring Equal Opportunity and Fair Housing Grantee: Date: Contract No.: Reviewed By: Names and Titles of Staff Interviewed: Par t A A. Community Profile YES NO Has a community profile been developed showing population characteristics relating to race, ethnic groups, sex, age and heads of household? B. Employment Patterns of Grantee Agency 1. Are written employment and personnel policies available for review? 2. Are equal opportunity guidelines followed in advertising vacancies? 3. Is employment data sufficiently detailed to allow an assessment of the composition of the staff by sex, race, handicap status and national origin? 33 rdlia 4. Is position and salary data sufficiently detailed to assess Practices with regard to hiring, training, promotion and compensation? 5. Have any equal opportunity complaints been filed against the City/County? C. Beneficiaries 1. Have beneficiaries of each funded activity been identified by race, ethnicity and gender? 2. Have actual benefits met original projections as presented in the original proposal? _M 3. Is there adequate documentation to determine if benefits are direct or indirect? D. Impact 1. Have appropriate equal opportunity notices, clauses and certifications been included in the appropriate documents and submitted to the Department as prescribed in the Grants Management Handbook, Volume 3? 2. Is there adequate documentation to support specific Section 3 actions were taken per the Grantee Section 3 Affirmative Action Plan? 3. Have there been efforts to utilize minority and women owned businesses in carrying out activities funded with ICDBG funds? 4. Is there adequate documentation to show that actions have been taken to affirmatively further fair housing? 5. Is there a record of actions taken to provide the same opportunities for minority groups and handicapped persons to participate or benefit from the program as to the general public? Additional Comments: n 34 Al�\ Ao"�, YES NO C. Was a statement of the basis for deter— mining the offer for the property included with the offer? 4. Purchase and Payment a. Was a copy of all required purchase documentation included in the file (deed, tithe evidence, etc.)? b. Was a statement of settlement costs included in the file? C. Was proof of receipt of payment included in the file? d. Was payment timely? e. Was there proof of recording of deed in the file? f. If property was donated, is there evidence that person was informed of his or her rights? g. If recipients determined not to purchase, was there a written notice of determina— tion not to purchase in the file? 5. Rental Agreements a. If the recipient permitted an owner or tenant to occupy the real property ac— quired, was the rent charged equivalent to the fair rental value of the property? 6. Appeals a. Was a copy of any appeal or payment for incidental expenses or certain litigation expenses in the file? b. Was there a record describing the decision made and the reasons for the decision? Comments/Corrective Actions: 36 F. -ME -121 AO -IN Chapter VII Performance Object i ve Performance monitoring is necessary to ensure that activities funded with iCDBG monies meet a national objective and are eligible under section 105(c) of the Housing and Community Development Act. Each activity must either provide primary benefit to low and moderate income persons, aid in the prevention • or elimination of slum and blight, or meet a community development need having a particular urgency (imminent threat). Performance monitoring also includes review of project progress. Important indicators of progress include: 1. Clearance of contract conditions; 2. Completion of project design; 3. Letting of contracts and obligation of funds; and 4. Drawdown of funds. These .indicators denote phases of progress and prompt movement from one phase to the other would indicate that the project is n proceeding in a timely manner. This assessment is important in determining whether the grantee has a continuing capacity to carry out the program as approved. Performance monitoring provides an opportunity for the Department staff to: 1. Compare performance reports with on-site activities; 2. Provide technical assistance; 3. Coordinate reviews with other program areas; and 4. Assess the grantee's capacity to carry out activities. 40 approved C. Does the file contain detailed information of the assisted rehabilitation, by structure? 8, For each activity determined to aid in the prevention or elimination of slums or blight based on the elimi- nation limi- nation of specific conditions of blight or physical decay not located in a slum or blighted area: a. Is there a description on file of the specific condition of blight or physical decay treated? b. For rehabilitation under this category, is there a description on file of the specific conditions detrimental to public health and safety which were corrected? D. Summary of overall performance and assessment of continuing capacity to carry out approved activities: n 46 P& Attachment A Final Performance Report Grantee: City of Meridian. Idaho Project Type: ED I PF National Objective: LMI X Slum/Blight Contract No.: Housing X Imm. Threat Date of Report: September 29, 1989 Preparedby: Carlyle W. Briggs, P.E. Telephone: (208)343-3381 I. Provide a detailed narrative of completed activities (by budget line items). The discussion should include specific activities accomplished, how they were accomplished, who was involved and how the activity relates to the overall project. for example, the narrative of administration activities should include a description of the procurement process, the environmental review process, steps taken for review of subrecipients, etc. 1. Administrative Expense covered all items required by the Idaho Dept. of Commerce for grant project administration, such as, but not limited to: procure- mentprocess, preparation of plans & specs., call for bid quotations, contract award, administration of contracts, payment claims review, environmental clearances, request for funding, reports and funds request to Dept. of Commerce. (Budgeted total was $725.00) .............................................$ 725.00 2. Project Planning & Design. See above Item 1. 3. Land, Structures and Rights -of -Way. None 4. Architectural/Engineering Basic Fees. See above Item 1. 5. Project Inspections Fees. Covered construction inspection, preparation of contractor payment claims, completion of construction reports, change orders, wage reviews, interviews, final completion reports. (Budgeted total was $170.00) .............................................$ 170.00 6. Relocation Expenses. None 7. Relocation Payments to Individuals and Businesses. None 8. Demolition and Removal. None 9. Construction and Project Improvement. Three construction and installation contracts were awarded: 1. Roberts Construction: For wood -fold folding room partition, relocation of lighting, structural reinforcement and installation ..............$4,030.00 2. Nampa Floor Covering, Inc. For vinyl floor covering and carpet floor cover- ing over rebuilt and reinforced supporting floor structure .......... $4,180.09 3. Meridian Glass & Screen, Inc. For energy-efficient windows, screens and doors, with insulation and installation.............................$2,063.37 (Budgeted Total was $11,000.00) ....................................$11,168.46 A-1 DEPARTMENT OF COMMERCE Room 108, Capitol Building Boise, Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT - Instructions on reverse side should be read before completing this report. Name Use for contracts and /or grants i City of Meridian Address 33 East Idaho St., Meridian, ID 83642 Report Period • Month of Date of Report June 1988 Sept. 29, 1989 (Detailed breakdown of expenditures per budget category must be STATUS OF ICDBG FUNDS Contract Number ICDBG-87-III-I5-SR _ Contact Person Phone No. C.W. Briggs,PE (208)343-3381 0 INTERIM REPORT R! FINAL REPORT 'ed with each report.) BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) *rwv 1n(x of c.,4—i ir`nan 4-11— ,. - J.- _":r----- BUDGET 11. 12. Program 13. Project Earned b Local) ICDBG - -- FUND 16. ICDBG Funds Obligated ICDBG I. Amount of Contract i $ 5 , 000.00 6. Total expended to date 0 $ 5,000.00 2. Less payments to date $ 5,000.00 �• ICO(ItB 2 Cash a h Balan e 725.00 $ -0- 3. Balance of contract $ -0- B. Program Income - Balance on Hand $ —0— 4. Amount expended - To Beginning of report period $ -0- Unexpended Cash Balance 9• at report end (Item 7 plus Item 8) C. Constr. $ -0- 5. Amount expended during report period $ 5,000.00 IU Funds Requested (Line 15 plus or minus Line 9) $ -0_ BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) *rwv 1n(x of c.,4—i ir`nan 4-11— ,. - J.- _":r----- BUDGET 11. 12. Program 13. Project Earned b Local) - - - - -- -- ICDBG 14. ICDBG Funds Expended - -- FUND 16. ICDBG Funds Obligated ..Q.... rv.a..vut L"I"Y1vn approvai. OTHER PROJECT FUNDS 16. Other 17. Other Project Funds Project Funds Expended Obligated PROJECT TO DATE 18. EXPENDITURES A. Admin. 0 0 0 0 725.00 0 725.00 B. Insp. 0 0 0 0 170.00 0 170.00 C. Constr. 0 5,000.00 5,000.00 0 5,273.46 0 10,273.46 C. Audit 0 0 0 0 100.00 0 100.00 19. TOTALS 0 5,000.00 5,000.00 0 16,268.46 0 1 11,268.46 • -,., .y ,a," nnurmatwn may consntute a violation of applicable State and Federal Law. :ERTIFICATION OF FINANCIAL OFFICER: 1 certify that the above data is correct, based on the contractee's official accounting system and ecords, consistently applied and maintained, and that expenditures shown have been made for the purposes of, and in accordance with applicable ontract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Typed Name Jack Niemann Title Meridian City Clerk L Instructions for the Final Financial Report: 1. Enter amount of current ICDBG contract excluding matching funds. 2. Total all requests for ICDBG funds received. 3. Line 1 minus line 2. 4. Enter the amount shown in items No. 6 from the previous report. 5. Enter only the amount actually paid (not to include obligated amount). 6. Item No. 4 plus Item No. 5. 7. Item No. 2 minus Item No. 6. 8. Enter program income cash balance at date of report. 9. Item No. 7 plus Item No. 8. 10. If Item No. 9 is a negative number, add it to line 15. If it is a positive number, subtract from line 15. 11. See Line Item Budget in contract. 12. Grant funds cannot generate program income without approval and budget increases by the Department of Commerce. Enter program income earned from beginning of grant period to report date as separate budget line items. Designate how much is Administration and how much will be re -loaned. Show program income- expended in Column 16 as other project cash expended. 13. Enter budget totals including matching funds and program income as shown on the contract budget. 14. Enter actual expenditures made from ICDBG funds only for project to date. 15. Obligated Funds - Additional invoices for payment this request period from ICDBG funds. 16. Enter all cash expenditures made ICDBG Program Income or local matching funds for project to date. 17. Enter all match funds obligated for this request period. 18. Includes Items •14, 15, 16 and 17. 19. Enter totals of columns 12, 13, 14, 15, 16, 17 and 18. Totals of columns 14, 15, 16 and 17 should equal the bottom figure in column 18. C-3 Attachment B Closeout Agreement This Agreement made by and between the Idaho Department of Commerce (IDC) and the City of Meridian (the Grantee). In reliance upon and in consideration of mutual representations, IDC and the Grantee agree to close Project No. 87 -III -15 -SR without a final grant audit. SinceAcosts have been incurred subsequent to the audit report performed by Messu.r;. Bares E G,b6ens for the period of % o -t-97 +o q- zo - a R , the Grantee agrees to remit a final audit for Fiscal Year ending 4-3o -e a Further, it is agreed the amount of any costs which are disallowed by the final audit will be remitted to the Idaho Department of Commerce. Idaho Dep ent Commerce By: Title: Administrator it r Date: October 17, 1989 Date: q- 2-q- B q Enclose copy of year 1988 audit, which should include all grant project costs. Attachment C Idaho Communitv Development Block Grant Certificate of Completion The Certificate of Completion consists of four sections: I. Final Financial Report. II. Computation of Grant Balance, III. Certification of Recipient, and IV. Approval by the Idaho Department of Commerce. The recipient is required to complete sections I, II, and III and return the forms to the Department of Commerce for final processing. C- I DEPARTMENT OF COMMERCE Room 108. Capitol Building Boise, Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT - Instructions on reverse side should be read before completing this report. Use for contracts and /or grants. lame Contract Number City of Meridian ICDBG-87-III-I5-SR Address Contact Person Phone No. 33 East Idaho St., Meridian, ID 83642 .W. Briggs,PE 1(208)343-3381 Report Period - Month of Date of Report June 198$ Sept. 29, 1989 ❑INTERIM REPORT §P FINAL REPORT (Detailed breakdown of expenditures per budget category must be submitted with each report) STATUS OF ICDBG FUNDS BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) •n.,a, rna .,f irnRn r/nimrs can he shifted between line items without Division aooroval. BUDGET ICDBG OTHER PROJECT FUNDS ICDBG 1. Amount of Contract $ 5,000.00 S. Total expended to date $ 5,000.00 2. Less payments to date $ 5,000.00 7. ICOBG Cash Balance (Item 2 minus Item 6) $ -0- 3. Balance of contract $ -0- 8. Program Income Balance on Hand 9 $ -0- 4 Amount expended - To Beginning $ -0- 9' to report end lItem ended Cash B7lance Item 81 $ -0- of report period 0 plus 0 5. Amount expended during report period $ 5,000.00 10. Funds Requested (Line 15 plus or minus Line 91 $ -0- BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) •n.,a, rna .,f irnRn r/nimrs can he shifted between line items without Division aooroval. BUDGET ICDBG FUND OTHER PROJECT FUNDS PROJECT TO DATE 11. Budget Category 12. Program Income Earned 13. Project Totals (ICDBG, State b Local) 14. ICDBG Funds Expended 15. ICDBG Funds Obligated 18- Other Project Funds Expended 17. Other Project Funds Obligated 18. TOTAL EXPENDITURES A. Admin. 0 0 0 0 725.00 0 725.00 B. Insp. 0 0 0 0 170.00 0 170.00 C. Constr. 0 5,000.00 5,000.00 0 5,273.46 0 10,273.46 C. Audit 0 0 0 0 100.00 0 100.00 18. TOTALS 0 5,000.00 5,000.00 0 16,268.46 0 11,268.46 NOTE.- Furnishing false information may constitute a violation of applicable State and Federal Law. CERTIFICATION OF FINANCIAL OFFICER: I certify that the above data is correct, based on the contractee's official accounting system and records, consistently applied and maintained, and that expenditures shown have been made for the purposes of, and in accordance with applicable contract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Typed Name Jack Niemann Title Meridian City Clerk R. Computation of Grant Balance A. Amount of contract (section I, line 1) B. Total ICDBG funds expended and obligated (section I, line 19, columns 14 © 15) C. Unutilized grant to be cancelled (line A minus line B, above) D. Grant Funds Received (section I, line 2) E. Balance of Grant Payable (line B minus line D, above)' $5,000.00 $5,000.00 Los $5,000.00 -0- *If line D exceeds line B, enter the amount of the excess on line E as a negative number. This amount must be repaid to the Department of Commerce. III. Certification of Recipient: It is hereby certified that ail activities undertaken by the Recipient with funds provided under the contract agreement number I CDB G 87 -III -15 -SR have. to the best of my knowledge, been carried out in accordance with the contract; that proper provision has been made by the Recipient for the payment of all unpaid costs and any unsettled third -parry claims; that the Idaho Department of Commerce is under no obligation to make any further payment to the Recipient under the contract in excess of the amount identified in Section II, line E, hereof, and that every statement and amount set forth in this document is true and correct as of this date. Special Conditions: September 29, 1989 Sigiifature of CEef Eluted f ci Dam Grant P. Kingsford, Mayor Typed Name and Title of Chief Elected Official IV. Idaho Department of Commerce This Certificate of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of $ —0— (from ii a C) SiKri,aute)oY IDC Authorized Official Kay Frances, Administrator T�7ed Name and Title of IDC Authorized Official C-4 October 17, 1989 Date Contract Number. ICDBG-87-III-I5-SR AAs sit Cecil D. Andrus °4 °Q 700 West State Street Governor y0 Boise, Idaho 83720 James V. Hawkins M Phone (208) 334-2470 Director a" 14Q Telex 5106003708 IDCOMRCE �rE �r o4 Fax (208) 334-2631 DEPARTMENT OF COMMERCE October 17, 1989 The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 RE: ICDBG4gr -15-SR Meridian Senior Center Project �f Dear Mayor I Congratulations on the successful completion of the Idaho Community Development Block Grant project referred to above. The Idaho Department of Commerce is pleased with the effort the City made in completing grant and other paperwork requirements in administering this grant. The only grant stipulation remaining is that all records pertaining to the grant must be retained for at least three (3) years from the date of this letter. Attached is a signed Certificate of Completion for this Idaho Community Development Block Grant. With this certificate, the grant is officially closed. Congratulations, once again, on a job well done. Sincerely, �Jes V. Hawkins Director Attachment cc: Carlyle F -='.-(cis AHO 1 •CENT NNIAL•1 Cecil D. Andrus Governor James V. Hawkins Director August 17, 1989 700 West State Street Boise, Idaho 83720 M Phone- (208) 334-2470 Telex 5106003708 IDCOMRCE �rE 04 ,-Fax :(208) 334-2631 DEPARTMENT OF COMMERCE The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian, Idaho 83642 RE: ICDBG-87-III-15-SR Dear Mayor Kingsford: Meridian Senior Center Grant Per my review of the City's grant file, a final performance and financial report is needed on the 1987 water system improvements grant. I have enclosed these forms for your use and have forwarded copies of the forms to Mr. Carlyle Briggs of B & A Engineers in Boise. Also, I have enclosed the grant closeout forms for completion. Copies of these forms have also been forwarded to Mr. Briggs. I would appreciate receiving these reports and the closeout information by September 30, 1989 in order to close out your 1987 grant project.. Please feel free to call me at 334-2470 if you have any questions or need assistance. " Sincerely, 121,-� Gail Atwood Community Development Specialist Attachments cc: Carlyle Briggs, B & A Engineers i6A"�H�O 1890• CENTENNIAL•1990'" Attachment A Final Performance Report Grantee: Contract No.: Project Type: ED PF Housing National Objective: LMI Slum/Blight Imm. Threat Date of Report: Prepared by: Telephone: I. Provide a detailed narrative of completed activities (by budget line items). The discussion should include specific activities accomplished, how they were accomplished, who was involved and how the activity relates to the overall project. for example, the narrative of administration activities should include a description of the procurement process, the environmental review process, steps taken for review of subrecipients, etc. A-1 U. Project Schedule Projected Schedule (from contract or application) Actual Schedule Indicate reasons for any variations A-2 III. Project Benefits A. Projected Benefits (taken from application) B. Actual Benefits 1. a) Provide a detailed narrative of activities completed for prevention or elimination of slum and blight (if applicable). b) If actual benefits vary fro the projected, indicate reasons. 2. a) Provide a detailed narrative of activities completed for benefit to LMI persons (if applicable). b) If actual benefits vary from projected, indicate reasons. A-3 3. a) Total Population Total Population Projected to Benefit Actually Benefitted b) LMI Projected to Benefit c) Minorities Projected to Benefit LMI Actually Benefitted Minorities Benefitted % of Total Number Population d)Projected Direct Jobs Actual Direct Jobs Number e) Actual LMI Jobs f) Actual Minority Jobs Projected g) Private Investment % of Total Jobs Actual to Date Provide documentation of the jobs listed above, including: type of position, salary, sex and minority status of the employee filling the position and whether the employee was unemployed at the time of hire. The Final Performance Report will not be approved without this information. The data in this report is true and correct as of this date. Signature of Chief Elected Official A-4 Date Attachment B Closeout Agreement This Agreement made by and between the Idaho Department of Commerce (IDC) and the (the Grantee). In reliance upon and in consideration of mutual representations, IDC and the Grantee agree to close Project No. without a final grant audit. Since costs have been incurred subsequent to the audit report performed by for the period of , the Grantee agrees to remit a final audit for Fiscal Year ending Further, it is agreed the amount of any costs which are disallowed by the final audit will be remitted to the Idaho Department of Commerce. Idaho Department Commerce LO -M Title: The Grantee: By: Title: Date: Date: Attachment C Idaho Community Development Block Grant Certificate of Completion The Certificate of Completion consists of four sections: I. Final Financial Report. II. Computation of Grant Balance, III. Certification of Recipient. and IV. Approval by the Idaho Department of Commerce. The recipient is required to complete sections I, II, and III and return the forms to the Department of Commerce for final processing. C - l DEPARTMENT OF COMMERCE Room 108, Capitol Building Boise, Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT — Instructions on reverse side should be read before completing this report. Use for contracts and / or grants. ]me ddress Isport Period - Month of I Data of Report Contract Number Contact Person I Phone No. ❑ INTERIM REPORT ❑ FINAL REPORT breakdown of expenditures per budget category must be submitted with each report STATUS OF ICDBG FUNDS BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) 'Only 10% of total Federal ICDBG dollars can be shifted between line items without Division approval. BUDGET ICDBG FUND ICDBG '. Amount of Contract $ S. Total expended to date $ '.. Less payments to date $ 7. ICDBG Cash Balance (Item 2 minus Item 6) $ s. Balance of contract $ 8. Program Income- Balance on Hand $ Amount expended — To Beginning of report period $ Unexpended Cash Balance 9. at report end (Item 7 plus Item 8) $ i. Amount expended during report period $ 10Funds Requested (Line 15 plus or minus Line 9) $ BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) 'Only 10% of total Federal ICDBG dollars can be shifted between line items without Division approval. BUDGET ICDBG FUND OTHER PROJECT FUNDS PROJECT TO DATE 1. Budget Category 12. Program Income Earned 13. Project Totaft (ICDBG, State & Local) 14. ICDBG Funds Expended 15. ICDBG Funds Obligated 16- Other Project Funds Expended 17. Other Project Funds Obligated 18. TOTAL EXPENDITURES 3. TOTALS JTE.• Furnishing false information may constitute a violation of applicable State and Federal Law. ZRTIFICATION OF FINANCIAL OFFICER: 1 certify that the above data is correct, based on the contractee's official accounting system and cords, consistently applied and maintained, and that expenditures shown have been made for the purposes of, and in accordance with applicable mtract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Name ignature OCFY86 I. Instructions for the Final Financial Report; 1. Enter amount of current ICDBG contract excluding matching funds. 2. Total all requests for ICDBG funds received. 3. Lane 1 minus line 2. 4. Enter the amount shown in Items No. 6 from the previous report. 5. Enter only the amount actually paid (not to include obligated amount). 6. Item No. 4 plus Item No. 5. 7. Item No. 2 minus Item No. 6. 8. Enter program income cash balance at date of report. 9. Item No. 7 plus Item No. S. 10. If Item No. 9 is a negative number, add it to line 15. If it is a positive number, subtract from line 15. 11. See Lane Item Budget in contract. 12. Grant funds cannot generate program income without approval and budget increases by the Department of Commerce. Enter program income earned from beginning of grant period to report date as separate budget tine items. Designate how much is Administration and how much will be re -loaned. Show program income- expended in Column 16 as other project cash expended. 13. Enter budget totals including matching funds and program income as shown on the contract budget. 14. Enter actual expenditures made from ICDBG funds only for project to date. 15. Obligated Funds - Additional invoices for payment this request period from ICDBG funds. 16. Enter all cash expenditures made ICDBG Program Income or local matching funds for project to date. 17. Enter all match funds obligated for this request period. 18. Includes Items •14, 15, 16 and 17. 19. Enter totals of columns 12, 13, 14, 15, 16, 17 and 18. Totals of columns 14, 15, 16 and 17 should equal the bottom figure in column 18. C-3 II. Computation of Grant Balance A. Amount of contract (section I, line 1) B. Total ICDBG funds expended and obligated (section I, line 19, columns 14 © 15) C. Unutilized grant to be cancelled (line A minus line B, above) D. Grant Funds Received (section I, line 2) E. Balance of Grant Payable (line B minus line D, above)" *If line D exceeds line B, enter the amount of the excess on line E as a negative number. This amount must be repaid to the Department of Commerce. M. Certification of Recipient: It is hereby certified that all activities undertaken by the Recipient with funds provided under the contract agreement number , have, to the best of my knowledge, been carried out in accordance with the contracr. that proper provision has been made by the Recipient for the payment of all unpaid costs and any unsettled third -parry claims; that the Idaho Department of Commerce is under no obligation to make any further payment to the Recipient under the contract in excess of the amount identified in Section H, line E, hereof, and that every statement and amount set forth in this document is true and correct as of this date. Special Conditions: Signature of Chief Elected Official Typed Name and Title of Chief Elected Official IV. Idaho Department of Commerce Date This Certificate of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of S (from line C) Signature of IDC Authorized Official Typed Name and Title of IDC Authorized Official C-4 Date Contract Number: - r Cecil D. Andrus ° �� 700 West State Street Governor y C Boise, Idaho 83720 James V. Hawkins Phone, (208) 334-2470 Director A 4 Telex 5106003708 IDCOMRCE Fax (208) 334-2631 DEPARTMENT OF COMMERCE October 17, 1989 The Honorable Grant Kingsford Mayor of Meridian 33 East Idaho Street Meridian,* Idaho 83642 ;RE: TCDBG-87-111-15-SR Fiscal Year 1988 Audit Dear Mayor Kingsford: Thenk you for submitting your FY88 audit to the Idaho Department of Commerce. We have forwarded the, audit'on to the State Legislative Auditor's Office for their review. Please feel free to catt -our office at 334-2474 if you have any questions. Sincerely, ?aUtwood p Community Development Specialist •r cc: Jack Niemann .. is Final Performance Report Grantee: City of Meridian. Idaho Project Type: ED PF Contract No.: Housing X National Objective: LMI X Slum/Blight Imm. Threat Date of Report: __September 29, 1989 Preparedby: Carlyle W. Briggs, P.E. Telephone: (208)343-3381 Attachment A I. Provide a detailed narrative of completed activities (by budget line items). The discussion should include specific activities accomplished, how they were accomplished, who was involved and how the activity relates to the overall project. for example, the narrative of administration activities should include a description of the procurement process, the environmental review process, steps taken for review of subrecipients, etc. 1. Administrative Expense = covered all items required by the Idaho Dept. of Commerce for grant project administration, such as, but not limited to: procure- mentprocess, preparation of plans & specs., call for bid quotations, contract award, administration of contracts, payment claims review, environmental clearances, request for funding, reports and funds request to Dept. of Commerce. (Budgeted total was $725.00) .............................................$ 725.00 2. Project Planning & Design. See above Item 1. 3. Land, Structures and Rights -of -Way. None 4. Architectural/Engineering Basic Fees. See above Item 1. 5. Project Inspections Fees. Covered construction inspection, preparation of contractor payment claims, completion of construction reports, change orders, wage reviews, interviews, final completion reports. (Budgeted total was $170.00) .............................................$ 170.00 6. Relocation Expenses. None 7. Relocation Payments to Individuals and Businesses. None 8. Demolition and Removal. None 9. Construction and Project Improvement. Three construction and installation contracts were awarded: 1. Roberts Construction: For wood -fold folding room partition, relocation of lighting, structural reinforcement and installation .............. $4,030.00 2. Nampa Floor Covering, Inc. For viryl floor covering and carpet floor cover- ing over rebuilt and reinforced supporting floor structure .......... $4,180.09 3. Meridian Glass & Screen, Inc. For energy-efficient windows, screens and doors, with insulation and installation .......................... $2,063.37 (Budgeted Total was $11,000.00) ................................... 11,168.46 A-1 A-1 - Page 2. 10. Equipment. None 11. Audit. City of Meridian to conduct audit as part of their yearly audit report. (Budgeted Total was $100.00) ..............................$ 100.00 (TOTAL BUDGET - $12,000.00) ................ TOTAL PROJECT ................ $11,268.46 Date of most recent approved budget: 3-12-88 City 4-07-88 Dept. commerce A-2, page 2. share. On 3-10-88 a letter from Idaho Proposed costs for materials and labor forms needed to be filled in, and that debarred list. Current Wage Schedules 3 contracts for contractor installation Dept. of Commerce acknowledged that appeared to be in order and that additional Roberts Construction does not appear on the were included. On 6-6-88, a copy of each of were forwarded to the Idaho Dept. of Commerce. III. Project Benefits A. Projected Benefits (taken from application) Copy 02 attached. B. Actual Benefits L a) Provide a detailed narrative of activities completed for prevention or elimination of slum and blight (if applicable). Sames as listed above in Item A. b) If actual benefits vary fro the projected, indicate reasons. Actual benefits are the same as listed in B above (l.a). 2. a) Provide a detailed narrative of activities completed for benefit to LMI persons (if applicable). Copy li attached. b) If actual benefits vary from projected, indicate reasons. Actual benefits are the same as listed in B above (Z.a). A-3 Project Description: A-3, page 2 The proposed improvements to the Meridian Senior Citizens Center involve two separate but related improvements projects. These are: 1. Installation of energy efficient, double -pane windows to reduce energy loss. 2. Installation of new flooring to allow multi-purpose activities, including dancing; installation of a steel security door; and related heat conserving insulation and seals at the west entry door to the Senior Citizens Building. Improvements will comply with all City building code requirements for institutional structures. On the following pages are photographs of the Meridian Senior Center with labels describing the various improvement areas and projects. Also included is a general vicinity map. The City of Meridian is classified as a high-growth community by the Idaho Department of Commerce. The City of Meridian is not classified as a distressed community or a declared economic disaster area. As previously indic4,ted, matching funding will come from the Meridian Senior Citizens Organization in the amount of $5,000.00. It should be noted under No. 2 above that the present floor is weak and springy. Rugs on the floor have been split by high heels going clear through the floor. Duct tape has been placed over these rug splits to prevent further tripping and to warn of an unstable floor area. Additional posts and blocking may also have to be installed underneath the floor to'ensure a rigid stable walking surface. Benefits of the Project: Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner -City residents according to a survey conducted by J -U -B ENGINEERS, Inc., in 1980. Seventy- six percent of all Seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existingrCenter for meetings, social events, health and eductional programs. The Seniors allow full community use of their Center on a first-come, first-served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions within the new Center. The Seniors are appreciative of the community support for their new Center, and they have allowed many Meridian area groups to benefit from their new facility. This project will continue to have tremendous community -wide benefit with an expenditure of 5,000 in ICDBG funds, and $5,000 in LOCAL FUNDS. In 1985, the State of Idaho awarded an ICDBG to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. During the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single -pane windows. In order to protect previous investments, the Seniors need to install thermal— pane windows to reduce energy loss. 49 A-3, page 3. NATIONAL OE�JECTIVES (choose benefit to LMI or the prevention and elimination of slum and blight Benefit to Low and Moderate Income: (Check one) Area Benefit or Facility for LMI persons X Total # of persons 13_294_ t# of LMI persons = 7,036 (1980 censu�1 LMI 52.93% How were LMI persons determined? JUB 1980 survey = 76% (limited to inner -City Survey _X__ _ _ JUB-80 1980 i9residents) Census Data _ Other _ (Inner -City Residents) ---- Area Benefit: Total # of houses in project area _3 758 # of LMI households 1,899 Minority Households116 _ Handicapped Households Describe the needs of the LMI persons: LMI persons need recreational and social help facilities, which the Senior Citizens Center can provide, plus nutritional meals on a regular periodic basis. Describe how the project will impact the LMI needs: Principal benefits will be to LMI, based on a 1980 survey, conducted by JUB Engineers, Inc. 76% of all inner-city Meridian residents meet the requirements for low to moderate income. A review of 1980 census data of Meridian indicates that 52.9% of all Meridian residents have low to moderate income. For a total budget of $10,000, of which 76%, or $7,600 will principally benefit low to moderate income Senior residents. (See Appendix for copy of this 1980 survey.) Subtracting all administration costs out of the project budget results in $8,900, and this amount x 76% _ $6,764 benefit to LMI Senior residents. The amount of $8,900 x 52.91/0 _ $4,708 benefit to all community LMI residents. In the Appendix of the application are maps of the LMI household areas, plus survey data which documents the extent of LMI households in Meridian. Also, a copy of the 1980 census records for Ada County/City of Meridian, which document the 52.9% LMI factor is included. 54 3. a) Total Population Projected to Benefit 13,294 b) LMI Projected LMI Actually to Benefit 7,036 Benefitted Total Population Actually Benefitted 13,294 (total) 8,300 Seniors Number 7,036 C) Minorities Projected Minorities to Benefit 406 Benefitted 406 116 households d)Projected Direct Jobs None Actual Direct Jobs e) Actual LMI Jobs f) Actual Minority Jobs g) Private Investment of Total Population 52.93% 3,05% None Number % of Total Jobs None None Projected Actual to Date $7,000.00 $6,268.46 Provide documentation of the jobs listed above, including: type of position, salary, sex and minority status of the employee filling the position and whether the employee was unemploved at the time of hire. The Final Performance Report will not be approved without this information. The data in this report is true and correct as of this date. Y11" —-- Signature of Chief Elected Official Grant P. Kingsford, Mayor A-4 September 29, 1989 Date Attachment B Closeout Agreement This Agreement made by and between the Idaho Department of Commerce (IDC) and the City of Meridian (the Grantee). In reliance upon and in consideration of mutual representations, IDC and the Grantee agree to close Project No. 87 -III -15 -SR without a final grant audit. SinceAcosts have been incurred subsequent to the audit report performed by for the period of oc}.1, tq7? fo g -30-9j, the Grantee agrees to remit a final audit for Fiscal Year ending 4-ao-g a . Further, it is agreed the amount of any costs which are disallowed by the final audit will be remitted to the Idaho Department of Commerce. Idaho Department Commerce By: Title: Date: • Date: 9 - 24- Sq Enclose copy of year 1988 audit, which should include all grant project costs. Attachment C Idaho Community Development Block Grant Certificate of Completion The Certificate of Completion consists of four sections: I. Final Financial Report. II. Computation of Grant Balance, III. Certification of Recipient, and IV. Approval by the Idaho Department of Commerce. The rccipient is required to complete sections I, II, and III and return the forms to the Department of Commerce for final processing. C-1 DEPARTMENT OF COMMERCE Room 108, Capitol Building Boise, Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT — Instructions on reverse side should be read before completing this report. Use for contracts and / or grants. Name City of Meridian ICDBG-87-III-I5-SR Address Contact Person Phone No. 33 East Idaho St., Meridian, ID 83642 W. Briggs,PE (208)343-3381 Report Period • Month of Dats Of Report June 1988 Sept. 29, 1989 0 INTERIM REPORT P FINAL REPORT (Detailed breakdown of expenditures per budget category must be submitted with each report.) STATUS OF ICDBG FUNDS BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) a0n1v 1n% of intra/ Fadern/ /rnRr: doNnn.— /.a ..ha«,..1 a.......-__ e:__ BUDGET ICDBG a Ivr'Jrur/ dpprOVal. OTHER PROJECT FUNDS ICDBG 1. Amount of Contract $ 5,000.00 B. Total expended to date $ 5,000.00 2. Less payments to date $ 5,000.00 7. teauBalance m $(Im A. Admin. 0 2 -0- 3. Balance of contract $ _0_ 8. Program income- Balance on Hand $ B. Insp. 0 0 0 4. Amount expended — To Beginning of report $ 9. Unexpended Cash Balance $ period -0- at report end (Item 7 plus Item 8) —0- 5. Amount expended during report period $ 5,000.00 10 Funds Requested (Line 15 $ _0_ C. Audit 0 plus or minus Line 9) 0 BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) a0n1v 1n% of intra/ Fadern/ /rnRr: doNnn.— /.a ..ha«,..1 a.......-__ e:__ BUDGET ICDBG FUND a Ivr'Jrur/ dpprOVal. OTHER PROJECT FUNDS PROJECT TO DATE 11. Budget Category 12. Program I^IncomeTotals Earned 13. Profs" (ICDBG, State & Local) 14. ICDBG Funds Expended 15. ICDBG Funds Obligated 15. Other Project Funds Expended 17. Other Project Funds Obligated 1B. TOTAL EXPENDITURES A. Admin. 0 0 0 0 725.00 0 725.00 B. Insp. 0 0 0 0 170.00 0 170.00 C. Constr. 0 5,000.00 5,000.00 0 5,273.46 0 10,273.46 C. Audit 0 0 0 0 100.00 0 100.00 9. TOTALS p 5,000.00 5,000.00 0 16,268.46 1 0 11,268.46 urc. rurmmn,ng raise inrormauon may constitute a violation of applicable State and Federal Law. ERTIFICATION OF FINANCIAL OFFICER: I certify that the above data is correct, based on the contractee's official accounting system and !cords, consistently applied and maintained, and that expenditures shown have been made for the purposes of, and in accordance with applicable )ntract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Typed Name Jack Niemann Title Meridian City Clerk I. Instructions for the Final Financial Report: 1. Enter amount of current ICDBG contract excluding matching funds. 2. Total all requests for tCDBG funds received. 3. Line 1 minus line 2. 4. Enter the amount shown in items No. 6 from the previous report. 5. Enter only the amount actually paid (not to include obligated amount). 6. Item No. 4 plus Item No. 5. 7. Item No. 2 minus Item No. 6. 8. Enter program income cash balance at date of report. 9. Item No. 7 plus Item No. 8. 10. If Item No. 9 is a negative number, add it to line 15. If it is a positive number, subtract from line 15. 11. See Line Item Budget in contract. 12. Grant funds cannot generate program income without approval and budget increases by the Department of Commerce. Enter program income earned from beginning of grant period to report date as separate budget line items. Designate how much is Administration and how much will be re -loaned. Show program income- expended in Column 16 as other project cash expended. 13. Enter budget totals including matching funds and program income as shown on the contract budget. 14. Enter actual expenditures made from ICDBG funds only for project to date. 15. Obligated Funds - Additional invoices for payment this request period from ICDBG funds. 16. Enter all cash expenditures made ICDBG Program Income or local matching funds for project to date. 17. Enter all match funds obligated for this request period. 18. Includes items •14, 15, 16 and 17. 19. Enter totals of columns 12, 13, 14, 15, 16, 17 and 18. Totals of columns 14, 15, 16 and 17 should equal the bottom figure in column 18. C-3 II. Computation of Grant Balance A. Amount of contract (section I, line 1) B. Total ICDBG funds expended and obligated (section I, line 19, columns 14 © 15) C. Unutilized grant to be cancelled (line A minus line B, above) D. Grant Funds Received (section I, line 2) E. Balance of Grant Payable (line B minus line D, above)' $5,000.00 $5,000.00 M $5,000.00 -0- *If line D exceeds line B, enter the amount of the excess on line E as a negative number. This amount must be repaid to the Department of Commerce. III. Certification of Recipient: It is hereby certified that all activities undertaken by the Recipient with funds provided under the contract agreement number I CDBG 87 -III -15 -SR , have. to the best of my knowledge, been carried out in accordance with the contract; that proper provision has been made by the Recipient for the payment of all unpaid costs and any unsettled third -party claims; that the Idaho Department of Commerce is under no obligation to make any further payment to the Recipient under the contract in excess of the amount identified in Section H, line E, hereof; and that every statement and amount set forth in this document is true and correct as of this date. Special Conditions: September 29, 1989 'gnature of Chief Elected Official Date Grant P. Kingsford, Mayor Typed Name and Title of Chief Elected Official IV. Idaho Department of Commerce This Certificate of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of S (from line C) Signature of IDC Authorized Official Typed Name and Title of IDC Authorized Official C-4 Date Contract Number: CONSULTING ENGINEERS AND SURVEYORS CONTRACT MANAGEMENT 6-1.9 Weozac, Moid.�, Jdzzla X970) TELEPHONE - (208) 343-3381 • 342-5792 October 9, 1989 Gail Atwood Community Development Specialist Idaho Dept. of Commerce 700 West State St., Hall of Mirrors, 2nd Floor Boise, Idaho 83702 Tel. 334-2470 Dear Gail: Subject: City of Meridian Senior Center Grant No. ICDBG-87-III-I5-SR - Close Out. Enclosed are executed forms included with your letter of August 17, 1989 to Mayor Grant P. Kingsford. Please contact me if you need something further. Very truly yours, Carlyla B r i 9 is P .E. Consulting Engineer Grant Administrator, Meridian Senior Center cc: Mayor Kingsford Clerk, Jack Niemann' Jeanne Hawk, Sr. Center Attachment A Final Performance Report Grantee: City of Meridian. Idaho Project Type: ED PF National Objective: LMI X Slum/Blight Contract No.: Housing X Imm. Threat Date of Report: September 29, 1989 Prepared by: Carlyle W. Briggs, P.E. Telephone: (208)343-3381 I. Provide a detailed narrative of completed activities (by budget line items). The discussion should include specific activities accomplished, how they were accomplished, who was involved and how the activity relates to the overall project. for example, the narrative of administration activities should include a description of the procurement process, the environmental review process, steps taken for review of subrecipients, etc. 1. Administrative Expense covered all items required by the Idaho Dept. of Commerce for grant project administration, such as, but not limited to: procure- mentprocess, preparation of plans & specs., call for bid quotations, contract award, administration of contracts, payment claims review, environmental clearances, request for funding, reports and funds request to Dept. of Commerce. (Budgeted total was $725.00) .............................................$ 725.00 2. Project Planning & Design. See above Item 1. Land, Structures and Rights -of -Way. None 4. Architectural/Engineering Basic Fees. See above Item 1. 5. Project Inspections Fees. Covered construction inspection, preparation of contractor payment claims, completion of construction reports, change orders, wage reviews, interviews, final completion reports. (Budgeted total was $170.00) .............................................$ 170.00 6. Relocation Expenses. None 7. Relocation Payments to Individuals and Businesses. None 8. Demolition and Removal. None 9. Construction and Project Improvement. Three construction and installation contracts were awarded: 1. Roberts Construction: For wood -fold folding room partition, relocation of lighting, structural reinforcement and installation............ $4,030.00 2. Nampa Floor Covering, Inc. For vinyl floor covering and carpet floor cover- ing over rebuilt and reinforced supporting floor structure .......... $4,180.09 3. Meridian Glass & Screen, Inc. For energy-efficient windows, screens and doors, with insulation and installation .......................... 2,063.37 (Budgeted Total was $11,000.00) ....................................$11,168.46 M A-1 - Page 2. 10. Equipment. None 11. Audit. City of Meridian to conduct audit as part of their yearly audit report. (Budgeted Total was $100.00) ..............................$ 100.00 (TOTAL BUDGET - $12,000.00) ................ TOTAL PROJECT ................ $11,268.46 Date of most recent approved budget: 3-12-88 City 4-07-88 Dept. commerce H. Project Schedule Projected Schedule (from contract or application) Actual Schedule APPLICATION APPLICATION GRANT ACTUAL Contract for Professional Services .........................8-1-87 to 8-10-87 Construction/Inspection .......... 8-15-87 to 10-15-87 Inspection .......................9-1-87 to 10-15-87 Audit.... ......................8-15-87 to 12-1-87 Indicate reasons for any variations 8-10-87 to 8-20-87 8-25-87 to 10-25-87 9-10-87 to 10-25-87 8-25-87 to 12-10-87 8-15-87 3-29-88 to 6-30-88 3-1-88 to 6-20-88 year ending 19888 Preliminary Grant Application was submitted on 4-7-87. The Final Grant Application was submitted on 6-17-87. Grant Agreement was signed by City of Meridian on 9-23-87. and by Idaho Dept. of Commerce on 9-25-87. environmental review was completed and Request for Funds was dated 11-9-87. Funds were released by Idaho Dept. of Commerce on 11-24-87. On Dec. 10 1987, a letter dated 12-4-87 was received from the Idaho Dept. of Commerce, saying that payment for materials could be approved, but that complete contracts between contractors and the city would have to be approved before any contractor payments could be approved. On 1-20-88 contractor and materials bids were submitted to Idaho Dept. of Commerce for review and approval, along with a "Scope of Work", a "Project Schedule", and revised "Budget". A letter from Idaho Dept of Commerce, dated 2-1-88 advised that Davis -Bacon Wage Schedules applied, and included forms for contractor execution. Current prevailing wages were also included. On 2-22-88, a Memo dated 2-18-88 was received which enclosed Davis -Bacon General Wage Determination forms to be executed by the contractor. On 2-22-88 a letter was addressed to Idaho Dept. of Commerce, outlining bids received from 3 bidders for additional construction installation work, and a revised budget was included, increasing local funding from $4,995.00 to $7,000.00 in order to take advantage of a bid price for wood panel folding doors instead of vinyl plastic covered doors, and letters were written to contractors accepting the lowest and best bids. On 3-11-88 an agreement amendment was addressed to the Mayor of Meridian, requesting approval signature for amended budget line items, to include the larger local cost A-2 A-2, page 2. share. On 3-10-88 a letter from Idaho Dept. of Commerce acknowledged that proposed costs for materials and labor appeared to be in order and that additional forms needed to be filled in, and that Roberts Construction does not appear on the debarred list. Current Wage Schedules were included. On 6-6-88, a copy of each of 3 contracts for contractor installation were forwarded to the Idaho Dept. of Commerce. III. Project Benefits A. Projected Benefits (taken from application) Copy02 attached. B. Actual Benefits 1. a) Provide a detailed narrative of activities completed for prevention or elimination of slum and blight (if applicable). Sames as listed above in Item A. b) If actual benefits vary fro the projected, indicate reasons. Actual benefits are the same as listed in B above (l.a). 2. a) Provide a detailed narrative of activities completed for benefit to LMI persons (if applicable). COPY0 attached. b) If actual benefits vary from projected, indicate reasons. Actual benefits are the same as listed in B above (2.a). A-3 A-3, page 2 Project Description: The proposed improvements to the Meridian Senior Citizens Center involve two separate but related improvements projects. These are: 1. Installation of energy efficient, double -pane windows to reduce energy loss. 2. Installation of new flooring to allow multi-purpose activities, including dancing; installation of a steel security door; and related heat conserving insulation and seals at the west entry door to the Senior Citizens Building. Improvements will comply with all City building code requirements for institutional structures. On the following pages are photographs of the Meridian Senior Center with labels describing the various improvement areas and projects. Also included is a general vicinity map. The City of Meridian is classified as a high-growth community by the Idaho Department of Commerce. The City of Meridian is not classified as a distressed community or a declared economic disaster area. As previously indic4,ted, matching funding will come from the Meridian Senior Citizens Organization in the amount of $5,000.00. It should be noted under No. 2 above that the present floor is weak and springy. Rugs on the floor have been split by high heels going clear through the floor. Duct tape has been placed over these rug splits to prevent further tripping and to warn of an unstable floor area. Additional posts and blocking may also have to be installed underneath the floor to ensure a rigid stable walking surface. Benefits of the Project: Benefits to the community as a result of this project will help the elderly population in Meridian and surrounding areas. Certainly all residents, young and old alike, will benefit from this project. However, elderly citizens will gain a tremendous benefit. The elderly population in Meridian comprises 49% of inner -City residents according to a survey conducted by J -U -B ENGINEERS, Inc., in 1980. Seventy- six percent of all Seniors in Meridian are below the low/moderate income level according to the same survey. With such a high percentage of elderly citizens in Meridian, it is necessary to upgrade the existing Center for meetings, social events, health and eductional programs. The Seniors allow full community use of their Center on a first-come, first-served basis. Therefore, the entire community is able to use this Center and, in fact, many groups have held important functions within the new Center. The Seniors are appreciative of the community support for their new Center, and they have allowed many Meridian area groups to benefit from their new facility. This project will continue to have tremendous community -wide benefit with an expenditure of 5,000 in ICDBG funds, and $5,000 in LOCAL FUNDS. In 1985, the State of Idaho awarded an ICDBG to the Meridian Senior Citizens Organization for installation of heating and cooling equipment. During the winter of 1985-86, the Seniors were told by several electrical engineers that the Center's heating system was ineffective due to high energy loss through the single -pane windows. In order to protect previous investments, the Seniors need to install thermal— pane windows to reduce energy loss. 49 A-3, page 3. NATIONAL OBJECTIVES (choose benefit to LMI or the prevention and elimination of slum and blight Benefit to Low and Moderate Income: (Check one) Area Benefit or Facility for LMI persons X Total # of persons 13_294_ # of LMI persons = 7,036 (1980 censul> LMI 52.93% How were LMI persons determined? JUB 1980 survey = 76% (limited to inner -City Survey _X_ JUB_198� Census Data _ i9g� residents) Other (Inner -City Residents) Area Benefit: Total # of houses in project area _3 758 # of LMI households 1,899 Minority Households 116 Handicapped Households Describe the needs of the LMI persons: LMI persons need recreational and social help facilities, which the Senior Citizens Center can provide, plus nutritional meals on a regular periodic basis. Describe how the project will impact the LMI needs: Principal benefits will be to LMI, based on a 1980 survey, conducted by JUB Engineers, Inc. 76% of all inner-city Meridian residents meet the requirements for low to moderate income. A review of 1980 census data of Meridian indicates that 52.9% of all Meridian residents have low to moderate income. For a total budget of $10,000, of which 76%, or $7,600 will principally benefit low to moderate income Senior residents. (See Appendix for copy of this 1980 survey.) Subtracting all administration costs out of the project budget results in $8,900, and this amount x 76% _ $6,764 benefit to LMI Senior residents. The amount of $8,900 x 52.9% _ $4,708 benefit to all community LMI residents. In the Appendix of the application are maps of the LMI household areas, plus survey data which documents the extent of LMI households in Meridian. Also, a copy of the 1980 census records for Ada County/City of Meridian, which document the 52.9% LMI factor is included. 54 3. a) Total Population 13,294 Projected to Benefit b) LMI Projected to Benefit 7,036 c) Minorities Projected to Benefit 406 116 households LMI Actually Benefitted Minorities Benefitted d)Projected Direct Jobs None e) Actual LMI Jobs f) Actual Minority Jobs g) Private Investment Total Population 13,294 (total) Actually Benefitted 8,300 Seniors % of Total Number Population 7,036 52.93% 406 Actual Direct Jobs Number None None 3,05% None % of Total Jobs Projected Actual to Date $7,000.00 $6,268.46 Provide documentation of the jobs listed above, including: type of position, salary, sex and minority status of the employee filling the position and whether the employee was unemployed at the time of hire. The Final Performance Report will not be approved without this information. Tlie data in this report is true and correct as of this date. ature of Chief le^ ed Offi6lil Grant P. Kingsford, May r A-4 September 29, 1989 Date Attachment B Closeout Agreement This Agreement made by and between the Idaho Department of Commerce (IDC) and the City of Meridian (the Grantee). In reliance upon and in consideration of mutual representations, IDC and the Grantee agree to close Project No. 87 -III -15 -SR without a final grant audit. Sincefosts have been incurred subsequent to the audit report performed byMe�Bo.4es EG; b6AS for the period of ) o -t -a r7 ho q-30-02, , the Grantee agrees to remit a final audit for Fiscal Year ending 9 -fl -B8 Further, itis agreed the amount of any costs which are disallowed by the final audit will be remitted to the Idaho Department of Commerce. Idaho Department Commerce The Grantee: C 1 T Y D F M E R 1 D 1 A N By: By:&AA4 Title: Title: M a.:j or Date: Date: q- 21? -8 9 Enclose copy of year 1988 audit, which should include all grant project costs. Attachment C Idaho Community Development Block Grant Certificate of Completion The Certificate of Completion consists of four sections: I. Final Financial Report, H. Computation of Grant Balance, III. Certification of Recipient. and IV. Approval by the Idaho Department of Commerce. The recipient is required to complete sections I, II, and III and return the forms to the Department of Commerce for final processing. C- 1 DEPARTMENT OF COMMERCE Room 108, Capitol Building Boise, Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT — Instructions on reverse side should be read before completing this report. Use for contracts and /or grants. contract rvumoar Vame City of Meridian ICDBG-87-III-I5-SR Contact Person Phone No. Address 33 East Idaho St., Meridian. IU 83642 C.W. Briggs,PE (208)343-3381 Report Period . Month of oats of Report 0 INTERIM REPORT 5i FINAL REPORT June 1988 Sept. 29, 1989 (Detailed breakdown of expenditures per budget category must be submitted with each report.) STATUS OF ICDBG FUNDS BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) a. -nn ---. Lw -kW#-4 Lat...aan /inn ;tame w;thnett r)ivicinn annrnvaL BUDGET ICDBG OTHER PROJECT FUNDS ICDBG 1. Amount of Contract $ 5 , 000.00 6. Total expended to date $ 5,000-00 2. Less payments to date $ 5,000.00 ICDBG Cash Balance (Item 2 minus Item 6) $ —0— 3. Balance of contract $ —0— 8. Program Income- Balance on Hand $ —0— 4. Amount expended — To Beginning $ —0— 9 Unexpended Cash Balance at report end (Item 7 plus Item 8) $ '0' of report period 0 0 0 5. Amount expended during rep ort period(Line $ 5,000 .00 1U Funds Requested 15 plus or minus Line 9) $ -0- BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) a. -nn ---. Lw -kW#-4 Lat...aan /inn ;tame w;thnett r)ivicinn annrnvaL BUDGET ICDBG FUND OTHER PROJECT FUNDS PROJECT TO DATE 11. Budget Category 12. Program IncomeTotals Earned 13. Project (ICDBG, State & Local) 14. ICDBG Funds Expended 15. ICDBG Funds Obligated 18• Other Project Funds Expended 17• Other Project Funds Obligated 18• TOTAL EXPENDITURES A. Admin. 0 0 0 0 725.00 0 725.00 B. Insp. 0 0 0 0 170.00 0 170.00 C. Constr. 0 5,000.00 5,000.00 0 5,273.46 0 10,273.46 C. Audit 0 0 0 0 100.00 0 100.00 19. TOTALS 0 5,000.00 5,000.00 0 6,268.46 0 11,268.46 NOrE.• Furnishing false information may constitute a violation of applicable State and Federal Law. CERTIFICATION OF FINANCIAL OFFICER: I certify that the above data is correct, based on the contractee's official accounting system and records, consistently applied and maintained, and that expenditures shown have been made for the purposes of, and in accordance with applicable contract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Typed Name Fob Jack Niemann Signatur Tltle L„�— Meridian City Clerk I. Instructions for the Final Financial Report: 1. Enter amount of current ICDBG contract excluding matching funds. 2. Total all requests for ICDBG funds received. 3. Line 1 minus tine 2. 4. Enter the amount shown in Items No. 6 from the previous report. 5. Enter only the amount actually paid (not to include obligated amount). 6. Item No. 4 plus Item No. 5. 7. Item No. 2 minus Item No. 6. 8. Enter program income cash balance at date of report. 9. Item No. 7 plus Item No. 8. 10. If Item No. 9 is a negative number, add it to line 15. If it is a positive number, subtract from line 15. 11. See Line Item Budget in contract. 12. Grant funds cannot generate program income without approval and budget increases by the Department of Commerce. Enter program income earned from beginning of grant period to report date as separate budget line items. Designate how much is Administration and how much will be re -loaned. Show program income- expended in Column 16 as other project cash expended. 13. Enter budget totals including matching funds and program income as shown on the contract budget. 14. Enter actual expenditures made from ICDBG funds only for project to date. 15. Obligated Funds - Additional invoices for payment this request period from ICDBG funds. 16. Enter all cash expenditures made ICDBG Program Income or local matching funds for project to date. 17. Enter all match funds obligated for this request period. 18. Includes Items •14, 15, 16 and 17. 19. Enter totals of columns 12, 13, 14, 15, 16,17 and 18. Totals of columns 14, 15, 16 and 17 should equal the bottom figure in column 18. C-3 H. Computation of Grant Balance A. Amount of contract (section I, line 1) B. Total ICDBG funds expended and obligated (section I, line 19, columns 14 © 15) C. Unutilized grant to be cancelled (line A minus line B, above) D. Grant Funds Received (section I, line 2) E. Balance of Grant Payable (line B minus line D, above)' $5,000.00 $5,000.00 -0- $5,000.00 M *If line D exceeds line B, enter the amount of the excess on line E as a negative number. This amount must be repaid to the Department of Commerce. III. Certification of Recipient: It is hereby certified that all activities undertaken by the Recipient with funds provided under the contract agreement number ICDBG 87 -III -15 -SR , have, to the best of my knowledge, been carried out in accordance with the contract: that proper provision has been made by the Recipient for the payment of all unpaid costs and any unsettled third -party claims; that the Idaho Department of Commerce is under no obligation to make any further payment to the Recipient under the contract in excess of the amount identified in Section II, line E, hereof; and that every statement and amount set forth in this document is true and correct as of this date. Special Conditions: Grant P. Kingsford, Mayor Typed Name and Title of Chief Elected Oficial IV. Idaho Department of Commerce September 29, 1989 Date This Certificate of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of S (from line C) Signature of IDC Authorized Official Typed Name and Title of IDC Authorized Official C-4 Date Contract Number: en . aat,jl��7 Jn4�x. CONSULTING ENGINEERS AND SURVEYORS CONSTRUCTION MANAGERS 619 NKA YbwW ,4CZael Jda1U21 89702 TELEPHONE — (208) 343-3381 • 342-5792 October 27, 1989 Hon. Grant P. Kingsford Mayor of Meridian 33 East Idaho Street Meridian, ID 83642 Dear Mayor Kingsford: Subject: Block Grants Administration The enclosed letter indicates completion of the Meridian Senior Center project Block Grant. It was a pleasure to work with you, Jack Nieman and other Meridian people on this project. Your prompt and pleasant cooperation made my tasks relatively easy. I would be most pleased to provide similar services for some of your future projects if you should decide to solicit my services. Very Truly Yours, rye . rigP.. Consul ing Engineer cc: Jack Nieman Attachment B Closeout Agreement ,i. This Agreement made by and between the Idaho Department of Commerce (IDC) and the City of Meridian (the Grantee). In reliance upon and in consideration of mutual representations, IDC and the Grantee agree to close Project No. 87 -III -15 -SR Without a final grant audit. SinceAcosts have been incurred subsequent to the audit report performed by Messu.rj'Satas d G;1*6 n for the period of %o-147 tog -3t) -PA , the Grantee agrees to remit a final audit for Fiscal Year ending 4-30 -e a . Further, it is agreed the amount of any costs which are disallowed by the final audit will be remitted to the Idaho Department of Commerce. Idaho Dep enc Commerce By: Title: Administrator The Grantee: C yr Y or- MER 1 D 1 AN __ By Title• Date: October 17, 1989 Date: 4 - 2 A - 8 4 Enclose copy of year 1988 audit, which should include all grant project costs. Attachment C Idaho Community Development Block Grant Certificate of Completion The Certificate of Completion consists of four sections: I. Final Financial Report. II. Computation of Grant Balance, III. Certification of Recipient. and IV. Approval by the Idaho Department of Commerce. The recipient is required to complete sections I, II, and III and return the forms to the Department of Commerce for final processing. C-1 DEPARTMENT OF COMMERCE Room 108. Capitol Building Boise. Idaho 83720 FINANCIAL REPORT — REQUEST FOR FUNDS IMPORTANT — Instructions on reverse side should be read before completing this report. Use for contracts and /or grants. tract Number ame SR CDBG-87-III-15- City of Meridian 4ContsctPerron Adreas [Briggs(208)343-3381 Phone No. 33 East Idaho St., Meridian. ID 83642 . lepo" Period • Month of Data of Report INTERIM REPORT f 'i FINAL REPORT June 1988 Sept. 29, 1989 (Detailed breakdown of expenditures per budget category must be submitted with each report) STATUS OF ICDBG FUNDS ICDBG ICDBG 1. Amount of Contract $ 5,900.00 6. Total expended to date S 5E,000-00 $ ICDBG Cash Balance 2. Less payments to date 5,000.00 �• (Item 2 minus Item 6) $ 3. Balance of contract $ —0— 8. Program Income• Balance on Hand $ —0— $ Unexpended Cash Balance Amount expended — To Beginning —0— g at report end (Item 7 plus Item el $ —o- 4 4. report period $-0- $ 5 , 000.00 Ila. Funds Reouested 5. Amount expended during report period(Line 15 plus or minus Line 9) BUDGET EXPENDITURES (Report all expenditures and obligations made from beginning of grant to end of reporting period.) 'Only 10% of total Federal ICDBG dollars can be shifted between line items without Division approval. BUDGET ICDBG FUND OTHER PROJECT FUNDS PROJECT TO DATE 11. Budget 12. 13. Project 14. ICDBG 15. ICDBG Ie. Other 17. Other Program Totals Funds Funds Project Funds Project Funds 18. TOTAL EXPENDITURES Category Income (ICDBG. State Earned b G' Stal) Expended Obligated Expended Obligated 0 0 0 1 0 1 725.00 0 725.00 A. Admin. 0 0 0 0 170.00 0 170.00 B. Insp. 0 15,000-00 5,000.00 0 15,273.46 0 10,273.46 C. Constr. 0 0 0 0 100.00 0 100.00 C. Audit 19.TOTALS I I 11 `268.46 Q 5,000 00 5,000 00 0 6,268.46 0 NOTE.- Furnishing false information may constitute a violation of applicable State and Federal Law. CERTIFICATION OF FINANCIAL OFFICER: I certify that the above data is correct, based on the contractee's official accounting system and records. consistently applied and maintained. and that expenditures shown have been made for the purposes of, and in accordance with applicable contract terms and conditions. The funds requested are for reimbursement of actual expenditures during the report period. Typed Name Jack Niemann Meridian City Clerk nocf,y la R. Computation of Grant Balance A. Amount of contract (section I, line 1) $5,000.00 B. Total ICDBG funds expended and obligated (section I, line 19, columns 14 © 15) $5,000-00 C. Unutilized grant to be cancelled (line A minus line B, above) -0- D. Grant Funds Received (section I, line 2) $5,000.00 E. Balance of Grant Payable (line B minus line D, above)" -0- 'If line D exceeds line B, enter the amount of the excess on line E as a neptive number. This amount must be repaid to the Department of Commerce. III. Cerrif cation of Recipient: It is hereby certified that all activities undertaken by the Recipient with funds provided under the contract agreement number I CDBG 87 -III -15 -SR have. to the best of my knowiedee, been carried out in accordance with the contract; that proper provision has been made by the Recipient for the payment of all unpaid costs and any unsettled third -parry claims; that the Idaho Department of Commerce is under no obligation to make any further payment to the Recipient under the contract in excess of the amount identified in Section II, line E. hereof, and that every statement and amount set forth in this document is true and correct as of this date. Special Conditions: Sig cure of CEef E1 ted Off", Grant P. Kingsford, Mayor Typed Name and Title of Chief Elected Official IV. Idaho Department of Commerce September 29, 1989 Date This Certificate of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of S -0— (from tine C) Si�natge)of IDC Authorized Official Kay Frances, Administrator Typed Name and Title of IDC Authorized Official C-4 October 17, 1989 Date Contract Number: ICDBG-87-III-I5-SR