Closeout ICDGB-04-III-26-EDDEPARTMENT OF COMMERCE
C.L. "BUTCH" OTTER, GOVERNOF
.11M ELLICK, DIRECT01
16 July 2007
The Honorable Tammy de Weerd
Mayor, City of Meridian
33 E Idaho Ave
Meridian, ID 83642
JUL 2 5 2007
City of Meridian
CetY ~ierlr UNtce
RE: Closeout -City of Meridian
ICDBG-04-III-26-ED
Dear Mayor de Weerd:
Congratulations on the successful completion of your city's 2004 Idaho Community Development
Block Grant Louisiana Pacific project. The city has met all the grant requirements concerning
accountability and financial management, procurement, citizen participation, job creation and project
completion.
Please retain the attached closeout document in your project file for a period of four years
commencing from the date the closeout documents were executed by the department.
The city will still be required to submit a final audit to the Legislative Auditor according to your
closeout agreement. Upon approval of this audit, the grant will be officially closed out.
If you have any questions please contact Rodney Ashby, Community Development Specialist at
(208) 334-2650 Ext 2115.
Sincerely,
Jim llick
Director
RECEIVED
J!J~2~2007
JE: go
cc: Pat Engel
CITY OF MERIDIAN
MAYOR'S OFFlGE
iw vves~ ~~ate ~treeL • csoise, laano S37"LO-0093. Tet: 208-334-2470 • Fax: 208-334-2631 • Web: commerce.idaho.gov
Equa( Opportunity Employer
Closeout Agreement
This Agreement is made by and between the Idaho Department of Commerce and Labor (IDCL)
and the City of Meridian (Grantee).
In reliance upon, and in consideration of mutual representations, IDCL and the Grantee agree to
close Project No. ICDBG-04-III-26-ED
The final audit will be submitted by August 30, 2007.
Idaho Department of Commerce
City of Meridian
Grantee
~+~•
Signature
Dennis Porter
Typed Name
Community Development Manager
Title
!, -.~ J~7 Zoo'y
Date 1
Sign re
Tammy DeWeerd
Typed Name
Mayor
Title
~-l/-~7
Date
Final Performance Report
Grantee City of Meridian Contract Number ICDBG 04-III-26-ED
Project Type: PF Housing ED X SC/CC _
Other
National Objective: LMI X Slum & Blight IM Threat
Prepared By: Marianne Piquet
Telephone 322-7033 x215 Date 06.06.07
Project Activities
Provide a detailed narrative of completed activities. The discussion should include specific
activities accomplished, how they were accomplished, who was involved, and how the activity
relates to the overall project. At the very least, provide a paragraph describing the grantee's
activities for each of the applicable project areas:
The project consisted of the extension of a IOMW power line to the site and corresponding
power upgrade improvements.
Professional Services (Grant Administration): Using the small purchase procedure, the City
sent out a request for proposals (RFPs) to four certified grant administrators. The RFP was
mailed January 27, 2004 with proposals due February 6, 2004. On March 1, 2004, Sage
Community Resources was selected as contract administrator contingent upon grant award.
Professional Services (Engineering): The engineering services for the project were provided
by Idaho Power and totaled 120 hours @ $36 p/hour or $4,320. The invoice, dated 1.8.04 was
included in the grant application
Construction: Because the project consisted primarily of building a new feeder for LP from
Meridian substation X-1 to the LP facility located at 420 Franklin Road, Idaho Power was
responsible for performing the construction activities to complete the project. The bid
documents were reviewed and approved in September 2004 and consisted of Idaho Power Work
Order dated 9.1.04.
Environmental Review: The Environmental Review determined that the project was a Finding
of No Significant Impact. The FONSI was published on 6.12.04 and the Notice of Removal of
Grant Conditions was issued on 9.07.04. The Request for Release of Funds was signed on
9.29.04.
Citizen Participation: The City of Meridian adopted a Citizen Participation plan on 2.17.04 and
was published on March 2, 2004.
Section 3: No additional employees were hired for the project.
Acquisition: Private acquisition was completed prior to grant submission.
Civil Rights: The Residential Anti-Displacement and Relocation Assistance Plan were
published in the local newspaper of record on March 2, 2004.
Fair Housing: The City of Meridian adopted their Fair Housing Resolution on February 17,
2004 and published the resolution in the local newspaper of record on March 2, 2004. As part of
the grant requirements, Sage Community Resources prepared a Fair Housing Analysis to
Impediments on behalf of the City of Meridian. The City at this point has not established a
committee to review the report or adopted the AI at this time however the Dept of Commerce has
agreed to close the grant without final adoption of the AI.
ADA/Section 504: A Notice of Nondiscrimination was published in the local paper of record on
March 2, 2004. Sage Community Resources on behalf of the City of Meridian completed a 504
Self Evaluation and transition plan however the City has not adopted the document at this time.
Project Benefits
A. Project Accomplishments
Proposed Benefits: The project is for infrastructure improvements to assist in the expansion of
the Meridian LP Wood Polymer facility. The Louisiana Pacific Corporation has committed to a
planned $14.7 million investment in the Meridian facility. The facility manufactures an extruded
composite decking product. The LP Meridian plant provides product for the entire western
United States, targeting a substantial market share of the potential $12 billion decking market.
LP purchased the former Hoff Lumber plant located at 420 W. Franklin Road, Meridian in 2000.
The former lumber portion of the operation was closed and emphasis placed on the extruded
decking product line. LP Meridian produces WeatherBest brand decking and brand product
carried by Home Depot and numerous additional building supply companies. Since the year
2000, the gross revenue for the Meridian LP Polymer plant has grown exponentially from annual
revenues of $2 million in 2000 to $20 million in 2003 as portrayed in the table below.
The LP Meridian facility is currently operating 7 extruders with a limited support structure for
the production of composite decking materials. The planned expansion is in three phases. Phase
I, currently in progress, adds 3 new high-technology extruders with the potential capacity to
provide triple the production of the existing equipment. Phase II would add 2 additional
extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006
based upon market demand. In addition to the extruders, LP Polymer has been gearing up for
increased production through the completion of materials silos and truck and rail unloading
facilities.
A major benefit of the expansion is the creation of a minimum of 39 new manufacturing
positions, with a potential for an additiona130- 40 through projected plant build-out. LP
Polymer provides staff training and a full benefit package to all its employees. A minimum of
51% of new positions and a projected 90% will be filled with individuals meeting LMI criteria.
Accomplished Benefits:
Numerical Benefits: The original application included the creation of 39 jobs however the LP
facility created only 30 jobs. In October 2006, LP closed the facility due to a downturn in the
decking materials market however because of the upgrades to the electrical system, the facility
was able to take on the production of materials previously produced in the eastern US. LP
agreed to reopen the facility in February of 2007 and the Department of Commerce agreed to
amend the contract with the City of Meridian to create 30 jobs rather than 39.
B. National Objectives Met
A. Proposed National Objective: The proposed project entails infrastructure for an LP
Polymer company expansion creating a minimum of 39 new positions with a minimum
51 % to be made available to low moderate-income persons. The City of Meridian claims
eligibility under Job Creation or Retention Activity as stated in rule 016.05: A grant
project which creates or retains permanent jobs, at least fifty-on percent (51%) of which
are either taken by LMI persons or considered to be available to LMI persons.
Actual: This project met the national objective of providing at least 51% of the new jobs
created by the project to individuals who met HUD's low-to-moderate income guidelines.
LMI Benefits a~' ~%~~`~ t'1
..,a~C mil- rro ected Actual % Pro'ected % Actual
Total or Project
Population ~
Benefited 39 surveys) 100% 77%
LMI 19 :~- l0 100% 100%
Minority
Population
~ Benefited ~ N/A ~ N/A 1100%
100%
*NOTE: Job documentation is on file at Idaho Commerce and Labor.
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Final Performance Report: Project Schedule
Using the project schedule from the ICDBG contract or latest contract amendment, list each
activity with its proposed date of completion and its actual date of completion.
Project Activity
Grant Award
Environmental Release
Bid D Contract Date
8.04
7.04 Actual Date
8.04
9.04
ocument Approval NA-Regulated 9.04
Bid O enin Utilit
Debarred Ch
k NA NA
ec
Pre-Constr
ti
C
f NA NA
uc
on
on
erence
Start Const
ti 9.04 NA
ruc
on
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i 4.04 1.05
ev
ew Committee
Constru
ti
25% C 5.05 NA
c
on
omplete
Const
ti
50% 10.04 2.05
ruc
on
com lete
U dat
504 S
lf
E 11.04 2.05
e
e
-
valuation
Second Public Hearin
Construction 75% Com fete
Monitorin Visit
Construction Com leted and Acce ted
Final Re ort
Project Closeout
Project Audit Com leted and Submitted 5.05
11.04
12.04
5.05
1.05
4.05
4.05
10.05 6.05
3.05
3.05
10.06
4.05
5.07
5.07
8.07
If actual dates vary from the contract dates, explain difference. The LP facility was forced to
close down for a period of time from October 2006 to February 2007. The job documentation
was dependent upon the facility reopening.
CERTIFICATION
I, the undersigned, do hereby certify that the information contained in this report is true and
correct and accurately reflects the accomplishments of the grant project.
x Mayor x ~'- //- O 7
Signatur of ief Elected Official Title Date
Final Financial Report
Grantee: City of Meridian Contract Number: ICDBG 04-III-26-ED
Prepared By: Marianne Piquet Telephone: 322-7033 x215
Date: 6.6.07
Matching Funds
Match Expenditures - In the table below, please list those matching funds identified in
the grantee's ICDBG contract or latest contract amendment.
Name Address Phone Number
877 W. Main St. Suite 805
Auditor Eide Baile Meridian, ID 83702-5858 344-7150
Farmers and 30 E Broadway Ave
Bank Merchants State Bank Meridian, ID 83642 888-1416
Financial Services -Please list the name, address and phone number for the following:
Final Financial Report
Final Payment Request
Step One Complete the ICDBG Drawdown Closeout Worksheet
Step Two Fill out the standard ICDBG Request for Funds form and in the request
number box write FINAL and attach it to this report.
Step Three If the grantee plans to close the grant with unexpended grant funds, please
type the amount to be returned in Section V of this report.
Certification of Recipient and Special Conditions
It is hereby certified that all activities undertaken by the~ecipient with funds provided under the
contract agreement number ICDBG 04-III-26-ED have,. to the best of my knowledge, been
carried out in accordance with the contract; that proper provision has been made by the Recipient
for the payment of all unpaid costs and any unsettled third-party claims; that the Idaho
Department of Commerce is under no obligation to make any further payment to the Recipient
under the contract in excess of the amount identified in "Final Request for Funds" dated 5.28.07,
hereof; and that every statement and amount set forth in this document is true and correct as of
this date.
Si nature o Elected Official x 7
Date
Tammy De Weerd Mayor
Typed Name and Title of Chief Elected Official
Idaho Department of Commerce
This Certificate of Completion is hereby approved; therefore, I authorize cancellation of the
unutilized contract commitment and related funds reservation and obligation of $ 21,877
Signature of IDC Authorized Official Date
Dennis Porter, Community Development Mgr
Typed Name and Title of IDC Authorized Official
~~~y~
ICDBG-04-III-26-ED
Contract Number
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DER°I #e TRE,15l.RE Vr~\,~i 51NG`c
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MAYOR
:,.,n:~ de Weerd
CITY COUNCIL MEMBERS
.~~. hird
'- t~'. Borton
M. Rountree
<<i I~remba
CITY DEPARTMENTS
.=~tiornev/HR
'Main Street
~,i'6 (City Attorney)
~~ ~ 3 (HR)
~~; -8723
~. Franklin Road
"234 /fax 895-0390
,~ &. Reo~eation
~ `.'. Bower Street
~~-9 i fax 898-5501
~;
Watertower Lane
- _ - ~ /fax 888-6854
!~l!i ! ~Natertower Lane
,.-;tax 846-7366
~~'; ~/~~orks
1Vatertower Lane
-7~~
~" _ ~~~~ % fax 898-9551
t:~~iiciin~;
r~(i~ F. t-ti'<<tertower Lane
~u;c i ~0
~^ ~2i i j tax 887-1297
`2a~te wa ter
~-iC i ~!. Ten Mile Road
s~k-249"1 ;fax 884-0744
=3'~ \ . W`. 8th Street
5-~2?2 ?tax 884-1159
June 11, 2007
Marianne Piquet
Sage Community Resources
125 E. 50th Street
Garden City, Idaho 83714
Re: Louisiana Pacific Grant Close Out Documents
Dear Marianne,
Enclosed you will find the final close out documents with our Mayor's
signatures, as outlined in your June 8th, 2007 email to Mr. Berg. I believe
you will find everything in order.
Please feel free to contact our office at (208) 888-4433 with any questions.
Sincerely,
1 ..
i` ~~
~~-~~ ~'~" 1 ~~~ Z~.~-ter
Sharon Smith
Sr. Deputy City Clerk
enc.
CITY I-IALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433
CITY CLERK -FAX 888-4218 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119
Printed on recycled paper
Information Regarding Closeout Documents
Send to the Idaho Department of Commerce, Division of Community Development
1. Two signed* originals of the Final Performance Report (page III-35). You should
have one signed original for your records. We will sign both originals and return
one to you.
2. Two signed* originals of the Final Financial Report (page III-37). You should
have one signed original for your records. We will sign both originals and return
one to you.
3. Two signed* originals of the Closeout Agreement (page III-31). We will sign
both originals and return one to you. If you complete a Closeout Agreement
pending receipt of the final audit, call your project manager for instructions as to
what audits will be required.
*Note: All documents must be signed by the chief elected official.
Closeout Agreement
This Agreement is made by and between the Idaho Department of Commerce and Labor (IDCL)
and the City of Meridian (Grantee).
In reliance upon, and in consideration of mutual representations, IDCL and the Grantee agree to
close Project No. ICDBG-04-III-26-ED
The final audit will be submitted by August 30, 2007.
Idaho Department of Commerce City of Meridian
Grantee
_~`1...
x ~ c~E'~
Signature Sign re
Tammy DeWeerd
Typed Name Typed Name
Mayor
Title Title
X ~-//-o?
Date Date
Final Performance Report
Grantee City of Meridian Contract Number ICDBG 04-III-26-ED
Project Type: PF Housing ED X SC/CC Other
National Objective: LMI X Slum & Blight IM Threat
Prepared By: Marianne Piauet Telephone 322-7033 x215 Date 06.06.07
Project Activities
Provide a detailed narrative of completed activities. The discussion should include specific
activities accomplished, how they were accomplished, who was involved, and how the activity
relates to the overall project. At the very least, provide a paragraph describing the grantee's
activities for each of the applicable project areas:
The project consisted of the extension of a IOMW power line to the site and corresponding
power upgrade improvements.
Professional Services (Grant Administration): Using the small purchase procedure, the City
sent out a request for proposals (RFPs) to four certified grant administrators. The RFP was
mailed January 27, 2004 with proposals due February 6, 2004. On March 1, 2004, Sage
Community Resources was selected as contract administrator contingent upon grant award.
Professional Services (Engineering): The engineering services for the project were provided
by Idaho Power and totaled 120 hours @ $36 p/hour or $4,320. The invoice, dated 1.8.04 was
included in the grant application
Construction: Because the project consisted primarily of building a new feeder for LP from
Meridian substation X-1 to the LP facility located at 420 Franklin Road, Idaho Power was
responsible for performing the construction activities to complete the project. The bid
documents were reviewed and approved in September 2004 and consisted of Idaho Power Work
Order dated 9.1.04.
Environmental Review: The Environmental Review determined that the project was a Finding
of No Significant Impact. The FONSI was published on 6.12.04 and the Notice of Removal of
Grant Conditions was issued on 9.07.04. The Request for Release of Funds was signed on
9.29.04.
Citizen Participation: The City of Meridian adopted a Citizen Participation plan on 2.17.04 and
was published on March 2, 2004.
Section 3: No additional employees were hired for the project.
Acquisition: Private acquisition was completed prior to grant submission
Civil Rights: The Residential Anti-Displacement and Relocation Assistance Plan were
published in the local newspaper of record on March 2, 2004.
Fair Housing: The City of Meridian adopted their Fair Housing Resolution on February 17,
2004 and published the resolution in the local newspaper of record on March 2, 2004. As part of
the grant requirements, Sage Community Resources prepared a Fair Housing Analysis to
Impediments on behalf of the City of Meridian. The City at this point has not established a
committee to review the report or adopted the AI at this time however the Dept of Commerce has
agreed to close the grant without final adoption of the AI.
ADA/Section 504: A Notice of Nondiscrimination was published in the local paper of record on
March 2, 2004. Sage Community Resources on behalf of the City of Meridian completed a 504
Self Evaluation and transition plan however the City has not adopted the document at this time.
Project Benefits
A. Project Accomplishments
Proposed Benefits: The project is for infrastructure improvements to assist in the expansion of
the Meridian LP Wood Polymer facility. The Louisiana Pacific Corporation has committed to a
planned $14.7 million investment in the Meridian facility. The facility manufactures an extruded
composite decking product. The LP Meridian plant provides product for the entire western
United States, targeting a substantial market share of the potential $12 billion decking market.
LP purchased the former Hoff Lumber plant located at 420 W. Franklin Road, Meridian in 2000.
The former lumber portion of the operation was closed and emphasis placed on the extruded
decking product line. LP Meridian produces WeatherBest brand decking and brand product
carried by Home Depot and numerous additional building supply companies. Since the year
2000, the gross revenue for the Meridian LP Polymer plant has grown exponentially from annual
revenues of $2 million in 2000 to $20 million in 2003 as portrayed in the table below.
The LP Meridian facility is currently operating 7 extruders with a limited support structure for
the production of composite decking materials. The planned expansion is in three phases. Phase
I, currently in progress, adds 3 new high-technology extruders with the potential capacity to
provide triple the production of the existing equipment. Phase II would add 2 additional
extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006
based upon market demand. In addition to the extruders, LP Polymer has been gearing up for
increased production through the completion of materials silos and truck and rail unloading
facilities.
A major benefit of the expansion is the creation of a minimum of 39 new manufacturing
positions, with a potential for an additional 30- 40 through projected plant build-out. LP
Polymer provides staff training and a full benefit package to all its employees. A minimum of
51% of new positions and a projected 90% will be filled with individuals meeting LMI criteria.
Accomplished Benefits:
Numerical Benefits: The original application included the creation of 39 jobs however the LP
facility created only 30 jobs. In October 2006, LP closed the facility due to a downturn in the
decking materials market however because of the upgrades to the electrical system, the facility
was able to take on the production of materials previously produced in the eastern US. LP
agreed to reopen the facility in February of 2007 and the Department of Commerce agreed to
amend the contract with the City of Meridian to create 30 jobs rather than 39.
B. National Objectives Met
A. Proposed National Objective: The proposed project entails infrastructure for an LP
Polymer company expansion creating a minimum of 39 new positions with a minimum
51% to be made available to low moderate-income persons. The City of Meridian claims
eligibility under Job Creation or Retention Activity as stated in rule 016.05: A grant
project which creates or retains permanent jobs, at least fifty-on percent (51%) of which
are either taken by LMI persons or considered to be available to LMI persons.
Actual: This project met the national objective of providing at least 51% of the new jobs
created by the project to individuals who met HUD's low-to-moderate income guidelines.
LMI Benefits
Cate or Pro'ected Actual % Pro'ected % Actual
Total or Project
Population *30 (only 27
Benefited 39 serve s) 100% 77%
LMI 19 --- 100% 100%
Minority
Population
Benefited N/A N/A 100% 100%
*NOTE: Job documentation is on file at Idaho Commerce and Labor.
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Final Performance Report: Project Schedule
Using the project schedule from the ICDBG contract or latest contract amendment, list each
activity with its proposed date of completion and its actual date of completion.
Project Activity Contract Date Actual Date
Grant Award 8.04 8.04
Environmental Release 7.04 9.04
Bid Document Approval NA-Regulated
Utility 9.04
Bid O ening NA NA
Debarred Check NA NA
Pre-Construction Conference 9.04 NA
Start Construction 4.04 1.05
Establish 504 Review Committee 5.05 NA
Construction 25% Com lete 10.04 2.05
Construction 50% com lete 11.04 2.05
U date 504 Self-Evaluation 5.05 6.05
Second Public Hearin 11.04 3.05
Construction 75% Com lete 12.04 3.05
Monitorin Visit 5.05 10.06
Construction Com leted and Acce ted 1.05 4.05
Final Re ort 4.05 5.07
Project Closeout 4.05 5.07
Project Audit Com leted and Submitted 10.05 8.07
If actual dates vary from the contract dates, explain difference. The LP facility was forced to
close down for a period of time from October 2006 to February 2007. The job documentation
was dependent upon the facility reopening.
CERTIFICATION
I, the undersigned, do hereby certify that the information contained in this report is true and
correct and accurately reflects the accomplishments of the grant project.
6-//-07
x Mayor x
Signatur of 'ef Elected Official Title Date
Final Financial Report
Grantee: _ City of Meridian Contract Number: ICDBG 04-III-26-ED
Prepared By: Marianne Piauet Telephone: 322-7033 x215 Date: 6.6.07
Matching Funds
Match Expenditures - In the table below, please list those matching funds identified in
the grantee's ICDBG contract or latest contract amendment.
Source of Funds Amount Pled ed Actual S ent Difference
ICDBG
EDA Grant
Other Fed Grant
DEQ Grant
ITD Grant
De t Water Res Grant
Other State Grant
Foundation Grant
Local Cash/Bond/Loans 165,000 165,000
Local In-Kind
Private 2,500 2,500
Donations
City In-Kind Match 4,500 4,500
Cit donation
Other
Total 172,000 172,000 0
Financial Services -Please list the name, address and phone number for the following:
Name Address Phone Number
877 W. Main St. Suite 805
Auditor Eide Baile Meridian, ID 83702-5858 344-7150
Farmers and 30 E Broadway Ave
Bank Merchants State Bank Meridian, ID 83642 888-1416
Final Financial Report
Final Payment Request
Step One Complete the ICDBG Drawdown Closeout Worksheet
Step Two Fill out the standard ICDBG Request for Funds form and in the request
number box write FINAL and attach it to this report.
Step Three If the grantee plans to close the grant with unexpended grant funds, please
type the amount to be returned in Section V of this report.
Certification of Recipient and Special Conditions
It is hereby certified that all activities undertaken by the recipient with funds provided under the
contract agreement number ICDBG 04-III-26-ED have,. to the best of my knowledge, been
carried out in accordance with the contract; that proper provision has been made by the Recipient
for the payment of all unpaid costs and any unsettled third-party claims; that the Idaho
Department of Commerce is under no obligation to make any further payment to the Recipient
under the contract in excess of the amount identified in "Final Request for Funds" dated 5.28.07,
hereof; and that every statement and amount set forth in this document is true and correct as of
this date.
x ~ x ~-~~- ~ 7
Si nature o Elected Official Date
Tamm~De Weerd, Mayor
Typed Name and Title of Chief Elected Official
Idaho Department of Commerce
This Certificate of Completion is hereby approved; therefore, I authorize cancellation of the
unutilized contract commitment and related funds reservation and obligation of $ 21,877
Signature of IDC Authorized Official Date
Typed Name and Title of IDC Authorized Official
ICDBG-04-III-26-ED
Contract Number
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