2005 ICDBG Progress ReportChapter III
ICDBG Progress Report
Financial Management
Grantee: Report No.:
City of Meridian, Idaho 5
Date: Date of IDOC Contract: Grant No.:
July 21, 2005 July 17, 2004 ICDBG-04-III-I-SR
Report Period From: Report Period To: Telephone:
June 26, 2005 July 21, 2005 (208) 322-7033 ext. 227
Grant Amount: Project Match Expended to Date: Tax ID No.:
$100,000 $22,812 82-6000225
Second Public Hearing: (Y)/N (Circle One) Published Notice Submitted: Y/(N)
Date of Second Public Hearing: June 21, 2005 Minutes Submitted: 1'/(N)
List of Attendees Submitted: Y/(N)
PROJECT START UP
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Environmental Release: 08.04 06.04 0604 None Complete. Submitted 06.04
Send copy of ERR
Bid Documents Reviewed and -- 03.05 04.05 None Complete
Approved:
Procurement for Admin Contract 01.04 02.04 03.04 None Complete. Part of Application
Reviewed and Approved:
Admin Contract Reviewed and 03.04 03.04 03 04 None Complete. Part of Application
Approved:
Contact Person:
Phone:
Procurement for Eng/Arch Contract 6.04 08.04 12.21.04 None Complete. Publication affidavits, solicitation
information, ranking summary, Contract
Reviewed and Approved:
Eng/Arch Contract Reviewed and 08.04 11.04 12.21.04 None Complete.
Approved:
Contact Person:
Phone:
Acquisition (voluntary or eminent If the project includes acquisition, it must be monitored. Ongoing progress
domain): report schedule for acquisition activities must be established individually
Date of Purchase/Transfer of Title: between grant administrator and project coordinator at IDOC
Relocation (business or resident):
Exhibit C
1/5
III-13
Chapter III
FAIR HOUSING PROGRESS
Financial Management
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Designate Fair Housing Resource 10/03 -- -- None Complete. Part of Application
Person:
Fair Housing Review Committee: 11/04 -- -- None Establish committee
Fair Housing Resolution: 11/04 09/03 5/05 None Republish annually during project
Fair Housing Plan/Analysis of 11/04 -- -- None Develop Fair Housing Plan.
Impediments:
Communications of Fair Housing 11/04 -- -- None Ongoing
Activities:
Grantee Fair Housing Poster: 11/04 -- -- None Ongoing
SECTION 504 PROGRESS
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Designate Responsible Employee: 10/03 10/03 -- None None
504 Committee Established: 10/04 -- -- None Committee forming.
Non-Discrimination Policy Adopted: 09/03 09/03 5/OS None Part of Application. Republish
Grievance Procedure Established: 09/03 09/03 5/OS None Part of Application. Republish
504 Self-Evaluation Completed: 10/04 -- -- None Self-Evaluation underway
504 Transition Plan: 10/04 -- -- None Develop Transition Plan
Exhibit C
2/5
Ill-14
Chapter III
CIVIL RIGHTS PROGRESS
Financial Management
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Community Profile: -- 4/05 4/15/05 None None
EEO Policy Statement: -• -- -- None Complete and submit
EEO Grievance Procedure/EEO 10/03 -- -- None Update and republish
Complaints:
Grantee Employment Form: -- -- -- None Complete and submit
Contract/Subcontract Activity Report: -- -- -- None Complete and submit
Senior Center Participants Form: -- -- -- None Complete and submit
Section 3 Certifications: -- -- -- None Complete and submit
Grantee EEO Poster: -- -- -- None ongoing
ACQUISITION PROGRESS
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N/A N/A N/A None N/A
No acquisition in this project
Exhibit C
3/5
III-15
Chapter III
CONSTRUCTION AND LABOR PROGRESS
Financial Management
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Contract Award: 10.04 -- -- None Complete and submit
Debarred List Checked: 10.04 3.05 4.15.05 None None
Preconstruction Conference: 10.04 4.05 4.15.05 None None
Minutes & Checklists
Bid Tabulations: 10.04 3.05 4.15.05 None None
Notice to Proceed: 10.04 4.05 4.15.05 None None
Wage Rate Number: 10.04 3.05 4.15.05 None None
Ten-day Wage-rate update: 10.04 3.05 4.15.05 None None
Additional Classifications Required: 10.04 -- -- None Complete and submit
CERTIFICATION:
I, the undersigned, do hereby certify that the above information contained in this report, including the attached
payroll review and the attached disbursement report, is correct and accurately reflects the progress and status of the
grant project.
(2081 322-7033 ext. 227 ~ j D
Sign r o C BG ertified Grant Administrator Phone ate
CERTIFICATION:
I, the undersigned, do hereby certify that the above information contained in this report, including the attached
payroll review and the attached disbursement report, is correct and accurately reflects the progress and status of the
grant project.
~/,,~' - ~ ~~~ _ Z ~ _ 05_
Authorized Sig ature or Chief Elected Official Title Date
Exhibit C
4/5
III-16
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Sage Community Resources
10624 W. Executive Drive
Boise, ID 83713
BILL TO
City of Meridian
33 E. Idaho Ave.
Meridian, ID 83642
INVOICE
DATE INVOICE NO.
7/21/2005 5533 1
DESCRIPTION
~
~ ~ AMOUNT
~
-
--
~ Administration Expenses for Senior Center Project 2,000.00
INCLUDE PINK COPY OF INVOICE WITH YOUR REMITTANCE. MAIL TO THE ABOVE i
I
TOtal $2,000.00
ADDRESS. 1
.~
y" Chapter III Financial Management
ICDBG Progress Report
Grantee: Report No.:
City of Meridian, Idaho 3 I
Date: Date of IDOC Contract: Grant No.:
June 3, 2005
July 17, 2004 i
ICDBG-04-III-I-SR
Report Period From: Report Period To: Telephone:
April 15, 2005 June 3, 2005 (208) 322-7033 ext. 234
Grant Amount: Project Match Expended to Date: Tax ID No.:
$100,000 $s,ooo.o0 82-6000225
Second Public Hearing: Y/(N) (Circle One) Published Notice Submitted: Y/(N)
Date of Second Public Hearing: Yet to be held Minutes Submitted: Y/(N)
List of Attendees Submitted: Y/(N)
PROJECT START UP
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Environmental Release: 08.04 06.04 0604 None Complete. Submitted 06.04
Send copy of ERR
Bid Documents Reviewed and -- 03.05 04.05 None Complete
Approved:
Procurement for Admin Contract 01.04 02.04 03.04 None Complete. Part of Application
Reviewed and Approved:
Admin Contract Reviewed and 03.04 03.04 03 04 None Complete. Part of Application
Approved:
Contact Person:
Phone:
Procurement for Eng/Arch Contract 6.04 08.04 12.21.04 None Complete. Publication affidavits, solicitation
information, ranking summary, Contract
Reviewed and Approved:
Eng/Arch Contract Reviewed and 08.04 11.04 12.21.04 None Complete.
Approved:
Contact Person:
Phone:
Acquisition (voluntary or eminent If the project includes acquisition, it must be monitored. Ongoing progress
domain): report schedule for acquisition activities must be established individually
Date of Purchase/'I'ransfer of Title: between grant administrator and project coordinator at IDOC j
Relocation (business or resident): ~
Exhibit C
1/5
III-13
Chapter III
FAIR HOUSING PROGRESS
Financial Management
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Designate Fair Housing Resource 10/03 -- -- None Complete. Part of Application
Person:
Fair Housing Review Committee: 11/04 -- -- None Establish committee
Fair Housing Resolution: 11/04 09/03 5/OS Yes Republish annually during project
Fair Housing Plan/Analysis of 11/04 -- -- None Develop Fair Housing Plan.
Impediments:
Communications of Fair Housing 11/04 -- -- None Ongoing
Activities:
Grantee Fair Housing Poster: 11/04 -- -- None ongoing
SECTION 504 PROGRESS
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Designate Responsible Employee: 10/03 10/03 -- None None
504 Committee Established: 10/04 -- -- None Committee forming.
Non-Discrimination Policy Adopted: 09/03 09/03 5/05 Yes Part of Application. Republish
Grievance Procedure Established: 09/03 09/03 5/OS Yes Part of Application. Republish
504 Self-Evaluation Completed: 10/04 -- -- None Self-Evaluation underway
$04 Transltlon Plan: 10/04 -- -- None Develop Transition Plan
Exhibit C
2/5
III-14
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Chapter III Financial Management
CIVIL RIGHTS PROGRESS
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Community Profile: -- 4/05 4/15/05 None None
EEO Policy Statement: -- 6.05 6.05 Yes None
EEO Grievance Procedure/EEO 10/03 -- 6.05 Yes None
Complaints:
Grantee Employment Form: -- -- -- None Complete and submit
Contract/Subcontract Activity Report: -- -- -- None Complete and submit
Senior Center Participants Form: -- -- -- None Complete and submit
Section 3 Certifications: -- -- -- None Complete and submit
Grantee EEO Poster: -- -- -- None ongoing
ACQUISITION PROGRESS
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N/A N/A N/A None N/A
No acquisition in [his project
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Exhibit C
3/5
III-15
Chapter III Financial Management
CONSTRUCTION AND LABOR PROGRESS
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Contract Award: 10.04 -- -- None Complete and submit
Debarred List Checked: 10.04 3.05 4.15.05 None None
Preconstruction Conference: 10.04 4.05 4.15.05 None None
Minutes & Checklists
Bid Tabulations: 10.04 3.05 4.15.05 None None
Notice to Proceed: 10.04 4.05 4.15.05 None None
Wage Rate Number: 10.04 3.05 4.15.05 None None
Ten-day Wage-rate update: 10.04 3.05 4.15.05 None None
Additional Classifications Required: 10.04 -- -- None Complete and submit
CERTIFICATION:
I, the undersigned, do hereby certify that the above information contained in this report, including the attached
payroll review and the attached disbursement report, is correct and accurately reflects the progress and status of the
grant project.
(~ oL l S
G ~ r (208) 322-7033 ext. 33~ ~ ' ~ "' L '~'
Signature of ICDBG Cert~f d Grant Administrator Phone Date
CERTIFICATION:
I, the undersigned, do hereby certify that the above information contained in this report, including the attached
payroll review and the attached disbursement report, is correct and accurately reflects the progress and status of the
grant project.
Authorized Sig ~y,., ~e ected Official Tit e Date
Exhibit C /~/~~r~V'~G~ bvJ ~f~ ~Ol~vnGt~ 6` ~~-O/~ 4/5
III-16
DISBURSEMENT REPORT
DISBURSEMENT LOG -City of Meridian
Request for Funds this Period: $17,812.00 Paid to Date $5,000.00
REQUEST FOR FUNDS #2
DATE DATE DATE
RECEIVED DEPOSITED DISBURSED CHECK # AMOUNT PAID TO WHOM
31-Jan-05 31-Jan-05 4-Feb-05 61406 $ 2,500.00 Sage
6-Mav-05 6-Mav-05 10-May-05 62710 $ 2,500.00 Sage
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Sage Community Resources
10624 W. Executive Drive
Boise, ID 83713
BILL TO
__
__
City of Meridian
33 E. Idaho Ave.
Meridian, ID 83642
DESCRIPTION
_- - ___
Ongoing project administration expenses per contract
Meridian Senior Center (ICDBG 04-lII-OI-SR)
INVOICE
DATE INVOICE NO.
__
5/23/2005 5524
AMOUNT
__ _ ___
__
1.000.00
INCLUDE PINK COPY OF INVOICE WITH YOUR REMITTANCE. MAIL TO THE ABOVE
ADDRESS. TOta ~ ~ I ,000.00
___ __
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Jun uJ u~ u~:u5p
JUHI`ISUIY HKt:Hl I tC: I5 PC
sBiCootracG~g,lnc.
228 E. Plaza #193
Eagle, tD 83616
Phone: (208) 376-5200
Fax: (208) 376-5201
TO: KMO
FOR: MERIDIAN SENIOR CENTER
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~.-
~'O~.~E
INVOICE It 1315
DATE;MAY 17, 2005
DESCRIPTION AMOUNT
Section 10801: toilet accessories -stored @ S8I warehouse
f 895.00
1
NET 30
Less retention <44.95>
TOTAL 850.05
- __.._~
THANK YOU FOR YOUR BUSINESS
..~_
z08 846 9033
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10624 W. Executive Dr.
Boise, ID 83713
T 208.322.7033
800.859.0321
F 208.322.3569
June 3, 2005
Will Berg
Meridian City Clerk
City of Meridian
33 E. Idaho
Meridian, ID 83642
RE: City of Meridian Request for Funds #3
ICDBG-04-111-O1-SR
y`~' ~...
,1UN - Z 2005
City of Meridian
City Clergy Office
Will:
TTY/TDD
1.800.377.3529
EEO/AA Employer
Attached please find three copies of the City of Meridian's Request for Funds
#3 for the Senior Center Project.
Please have Mayor DeWeerd sign two copies, keep one for your records and
return the two-signed copies to Sage immediately for processing.
If you have any questions, feel free to call the office or email me at
j tomlinson(asa~eidaho. com.
Thanks again
~~~~~~
Jennifer T mlinson
Grant Administrator
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