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ICDBG for Louisiana PacificValley Times P.O. Box 1790 Eagle, Idaho 83616 City of Meridian ritv Clerk Office LEGAL ADVERTISING PROOF OF PUBLICATION Account: Lf4 4 /�1 "t ' (x Y. Identification:kOis /-I, J Address: 3 E —� J cL Ly Svc . Run Dates: Z - C4 `! Z Number Lines Amount 12— Attention: 2 Attention: Other Frank Thomason, being duly sworn, deposes and says: That he is the Principal Clerk of n„hlished at CITY OF MERIDIAN RESOLUTION NO. 0,1 425 said Z f('O S BY. Keith Bird said lian, A RESOLUTION OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVED- edly ING FOR THE ADOPTION OF THE GRIEVANCE PROCEDURE FOR THE, CITY OF MERIDIAN IN CONNECTION d of WITH SECTION 504 OF THE REHABILITATION ACT OF 1973 AND THE AMERICANS WITH DISABILITIES ACT first OF 1990. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. § 50-302] to establish resolutions not hed inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to d in maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and 108, WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to e(s) adopt the Grievance Procedure for the City of Meridian: tind WHEREAS, the following grievance procedure i"s established to meet the requirements of -Section 504 of the in a Rehabilitation Act as amended and the Americans With Disabilities Act of 1990 (ADA). led BE IT RESOLVED BY THE MAYOR AND COUNCIL OF .THE CITY OF MERIDIAN, IDAHO; 1. According to these laws, the City of Meridian,: as a recipient of an Idaho Community Development Block Grant eS: (ICDBG) funds, certifies that all citizens shall have the right to submit a grievance on the basis of disability in policies or practices regarding employment, services, activities, facilities, or benefits provided by the City. 2. When filipg a grievance; -citizens must provide detailed information to allow an investigation, including the date, j location and description of the problem.- The -grievance should be in writing and should include the name, address, telephone number of the complainant. Upon request,, alternative means of filing complaints, such as personal interviews or a tape recording; will be made available for individuals. with disabilities upon request. The Eomplaint should be submitted by the complainant or his/her designee as soon as possible, but no later than 60 days after the alleged violation, Complaints must be signed and sent to: �— ' Namefride of Coordinator: William G Berg, Jr., City Clerk Address: 33 E. Idaho Avenue, Meridian ID 83642 iQ 1 Telephone Number (208) 888-4433 )SS 3. Within 15 calendar days after receiving the complaint, William G. Berg, Jr., City Clerk, will meet with the -DA complainant to discuss the complaint and possible resolution. Within 15 calendar days alter the meeting William G Berg, Jr., ►005 City Clerk, will respond in writing. 'Where appropriate, the response shall be in a format accessible to the complainant (such ared as large print or audio tape). The response will explain the position of the City and offer options for resolving the complaint. rson 4. If the response by William G. Berg; Jr., City Clerk, does. not satisfactorily resolve the issue, the complainant or his designee may appeal the decision of. the ADA coordinator. Appeals must be made within 15 calendar days after receipt of the the response. Appeals must be directed to the City Council or their designee. 5. Within 15 calendar days after receiving the appeal, the City Council or their designee will meet with the that complainant to discuss the complaint and to discuss possible resolutions. Within 15 calendar days after the meeting, the City gape, Council or their designee will provide a response in writing. Where appropriate, the response shall be in a format accessible to the complainant. The response shall be accompanied by a final resolution of the complaint. The 504/ADA Coordinator shall . F5h0 maintain the files and records of the City pertaining to the complaints filed for a period of three years after the grant is closed ID out. 6. For other Complaint Procedures, all individuals have a right to a prompt. and equitable resolution. Individuals or . classes of individuals who believe they have been subjected to discrimination, based on disability have several ways to file a grievance. z . ...... �1... .--......._.... .._.....,.,..—� _—...: 1_� l__ tet_ /.i. r—� 7. What response have you made to deal with those specific problems or complaints? 8. If your office cannot accommodate a certain disability, what do you do? If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission and other appropriate state, federal, or non-profit organizations for technical assistance. 9. Describe any services provided by the City to particular disability groups. 10. If you have a separate or special program for the individuals with disabilities, how do you ensure that they may also participate in programs available to the general public? N/A. 11. Describe any program eligibility or admission criteria, licensing standards or procedures for participation in any aid, benefit or service provided by the City that may directly or indirectly: a. Deny a qualified individual with a disability the opportunity to participate in or benefit from the aid, benefit or service; The City of Meridian has no program eligibility or admission criteria that would deny a qualified individual with a disability the opportunity to participate in or benefit from any aid, benefit or service. b. Afford an opportunity for participation or benefit that is not equal to that afforded others; The City of Meridian has no program eligibility or admission criteria that would deny a qualified individual with a disability the opportunity to participate in or benefit from any aid, benefit or service. 2 A --N' n C. Provide a qualified individual with a disability with an aid, benefit or service that is not as effective in affording equal opportunity to obtain the same result, gain the same benefit, or reach the same level of achievement as that provided to others; The City of Meridian has no program eligibility or admission criteria that would deny a qualified individual with a disability the opportunity to participate in or benefit from any aid, benefit or service that is not as effective in affording equal opportunity to obtain the same result, gain the same benefit, or reach the same level of achievement as that provided to others. d. Provide different or separate aids, benefits or services to individuals with disabilities unless necessary to make them as effective as those provided to others; The City of Meridian has no program eligibility or admission criteria that would provide different or separate aids, benefits, or services to individuals with disabilities unless necessary to make them as effective as those provided to others. e. Provide significant assistance to another person or entity that discriminates on the basis of disability; The City of Meridian has no program eligibility or admission criteria that would provide significant assistance to another person or entity that discriminates on the basis of disability. f. Deny a qualified individual with a disability the opportunity to participate as a member of planning or advisory boards; The City of Meridian has no program eligibility or admission criteria that would deny a qualified individual with a disability the opportunity to participate as a member of planning or advisory boards. g. May otherwise limit the enjoyment by a qualified individual with a disability of any right, privilege, advantage or opportunity enjoyed by other recipients. The City of Meridian has no program eligibility or admission criteria that would otherwise limit the enjoyment by a qualified individual with a disability of any right, privilege, advantage, or opportunity enjoyed by other recipients. 12. For any item identified in questions 1-10 as excluding or limiting qualified individuals with disabilities from participating in or benefiting from the City's aids, benefits and services, describe the steps taken to modify the City's policies, practices and procedures. N/A 13. For any item identified in questions 1 - 10 as excluding or limiting the participation of or benefit by individuals with disabilities and (b) that will not be modified, explain why modification would fundamentally alter the nature of the service, programs or activity, or why the criterion is necessary to the provision of service. N/A 14. If any forms are required for admission to the City's program or services, is the following assistance provided? a. audio tape b. braille c. reader d. aide e. mailed to homes f. large print g. interpreter h. other assistance as requested 15. Do forms contain a notice that the City complies with the ADA and will offer accommodation for disabilities? Yes. El PART 2. EMPLOYMENT: 1. Describe the City's policies, practices or procedures that are taken to ensure that there is no discrimination based on disabilities in the following areas: a. recruiting advertisements - All recruiting advertisements for the City of Meridian include a brief description of job, minimum qualifications and projected starting date. Cut off date and time for acceptance of applications and a statement that the City of Meridian is an equal opportunity employer are also included. The City of Meridian lists employment openings with the State Department of Labor Job Service office in Meridian. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. b. processing of applications - After the closing date and time, the appropriate department head reviews all applications. The top applicants are scheduled for interviews. If needed, the City of Meridian will seek assistance . from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. C. employment testing - Additional testing to supplement the application may be required for law enforcement. Standard clerical tests may also be administered for clerical positions. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. d. interviewing - Interviews are scheduled by the department head who has the authority to hire for the position. Police department positions are hired through the use of a selection committee. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. e. orientation - The City of Meridian provides each new employee with a copy of the City's Personnel Manual and assures that the employee has read and understands the requirements, policies, and procedures of his/her position. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. f. promotion, transfer, demotion, layoff, reinstatement including changes in compensation resulting from these actions. - The City of Meridian strongly believes in promoting its employees. All City employees are encouraged to apply for any position they feel that they are qualified to fill. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. g. job assignments - A job description is provided to all employees along with a copy of the City of Meridian's Personnel Manual. h. job classifications - See response to 1-g. above. i. use of vacation and sick leave, unpaid leave of absence, compensatory time, EAL - All City of Meridian full-time employees earn vacation and sick leave. Vacation or annual leave accrual is based upon the number of years the employee has worked for the City. Leave accrual and use are outlined in the City of Meridian's personnel manual. j. opportunity for and financial support of training opportunities, conferences The City of Meridian actively encourages employee self-improvement and professional development. The City will pay for classes, training, etc., which will assist an employee in the performance of his/her job. k. health and insurance benefits - All City of Meridian full-time employees are provided medical insurance. The City of Meridian contributes to the PERSI retirement program. Other insurance options are available at the employee's expense. 1. City -sponsored activities, including recreational or social programs - N/A. 6 2. Describe how you ensure that any employment-related criteria (including minimum qualifications and testing requirements), which would adversely affect the opportunities of individuals with disabilities, are related to the job and are a business necessity. Individuals with disabilities will be given the same consideration when applying for a position they feel they are qualified to fill. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. 3. Describe how the City responds to a request for an accommodation in testing (where applicable) and the hiring interview. The City of Meridian shall provide the individual its Reasonable Accommodations Process forms and follow the established guidelines therein. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. 4. Describe the steps taken by the City to ensure that nondiscriminatory questions are asked in a hiring interview. No policy is currently in place. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. 5. Describe the steps that are taken to determine if an individual with a disability is capable of performing the essential functions of a particular job, with or without a reasonable accommodation. If an individual does not request a reasonable accommodation, then the individual will be expected to perform their job responsibilities as any other employee. The City of Meridian, however, shall provide the individual its Reasonable Accommodations Process forms upon request and follow the established guidelines therein. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. 6. Describe the process the City uses to determine whether a request for a reasonable accommodation on the job can be granted or would cause undue hardship. In accordance with 24 CFR, Part 8, the City of Meridian will review its financial and administrative burden in providing any accommodation requested to evaluate its reasonableness, impact of the position, and the City. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission, Idaho Department of Employment, and/or other appropriate source of technical assistance in implementing its employment procedures. 7. Describe the steps taken by the City to ensure that inappropriate pre-employment medical examinations or inquiries are not conducted. Pre-employment drug testing is required for all non -clerical staff. Otherwise, only applicants for law enforcement are required to take pre-employment medical examinations as part of their ma P.O.S.T. certification process. Law enforcement applicants are required to meet the minimum physical requirements for P.O.S.T. certification and also are required to take a psychological evaluation. 8. Describe the City's policy or procedure for maintaining the confidentiality of employee medical information, voluntary self -identification of disability, and requests for accommodation. All City of Meridian employee records are kept in a locked file cabinet and the City Clerk and Human Resources Officer are is the only persons who have access to this cabinet. All employee issues requiring a decision of the City of Meridian are discussed in Executive Session. 9. Describe the training or other measure taken to ensure that employees and supervisors do not subject individuals with disabilities to discrimination because of insensitivity or lack of knowledge. All City of Meridian management staff are encouraged to attend any training sessions made available through the Idaho Association of Cities. Employees will be paid regular wages while attending these training events. The City Clerk/Human Resources Officer attends many other meetings where such training is provided. 8 PART 3. FACILITIES ACCESSIBILITY: 1. List all facilities (including surrounding grounds and parking lots), or portions of facilities, used for the City's activities. Meridian City Hall, Fire Station, Police Station, Golf Course, and City Park(s). (See attached transition plan) 2. Identify the person or entity responsible for evaluating the architectural accessibility of the City's facilities and for taking corrective action. Include name, address and phone number. Will Berg, City Clerk 33 E. Idaho Avenue Meridian, Idaho 83642 208-888-4433 3. Complete the Architectural Barriers Checklist and, to the extent removal of architectural barriers is within the control of the City, prepare a transition plan. See Attachment `B". 4. For each "no" answer in the Architectural Barriers Checklist, what alternative methods of providing service are employed to provide accessibility in areas that serve the general public? See Transition Plan in Attachment `B". 5. Describe the procedures used to evacuate individuals with disabilities during an emergency (consider visual, hearing, mobility and learning disabilities). Exit signs are visible and lighted throughout the building. The transition plan provides a schedule to upgrade all smoke alarms / emergency egress signs to have a strobe light for the hearing- impaired. 9 PART 4. COMMUNICATIONS: 1. Describe the steps taken by the City to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others. All Meridian City Council Meetings, Planning and Zoning, and other meetings and public hearings are held in a handicapped accessible facility. Information presented in all notices and advertisements make note of this as well as inform persons with disabilities that the City of Meridian will make reasonable accommodations upon advance request. The City of Meridian shall provide any individual its Reasonable Accommodations Process forms upon request and follow the established guidelines therein. Verbal requests may also be accommodated. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission and other appropriate state, Federal, or non-profit organizations for technical assistance. 2. Describe the auxiliary aids and services that will be furnished where necessary to afford an individual with a disability an equal opportunity to participate in and benefit from the City's services, programs or activities. The City of Meridian will provide auxiliary aids and services which may include, but not be limited to, qualified interpreters, assistive listening devices, note takers and written materials for individuals with hearing impairments, and taped texts, qualified readers, and large print materials for individuals with vision impairments. 3. Describe how an individual with a disability may request assistance and express their preference for aids and services. Any individual with a disability may make a verbal or written request for a reasonable accommodation. The City of Meridian shall provide any individual its Reasonable Accommodations Process forms upon request and follow the established guidelines therein. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission and other appropriate state, Federal, or non-profit organizations for technical assistance. 4. Describe how the City will use TDD (telecommunications device for the deaf) or relay telecommunications systems to communicate with those who have impaired hearing or speech, including training of staff. The City of Meridian will use the Idaho Relay System See Attachment C for information. 5. If you use TDD's, identify their locations, telephone numbers and phone directories in which the numbers are listed. 10 6a. If the public uses the phones at the City, is there at least one designated phone that is hearing -aid compatible? 0 6b. If you use relay services, list the name of the company and type of service. The City of Meridian will use the Idaho Relay System See Attachment C for information. 7. Are your TDD or relay service phone numbers printed on all City brochures, notices and letterhead? No. Relay service access will be added to posted notices. 8. If the City determines that equally effective communication cannot be provided, attach a statement from the head of your agency or designee describing (a) the reasons why the service, program or activity would be fundamentally altered or would result in undue financial and administrative burdens, and (b) what other action will be taken to provide the benefits or services to the maximum extent possible. N/A 9. Describe how the City will ensure that meetings, hearings and conferences will be held in accessible locations. All Meridian City Council meetings, Planning and Zoning, and other meetings and public hearings are held in a handicapped accessible facility. Information presented in all notices and advertisements make note of this as well as inform persons with disabilities that the City of Meridian will make reasonable accommodations upon advance request. 10. Describe how the City will provide auxiliary aids or services on request. The City of Meridian shall provide any individual its Reasonable Accommodations Process forms upon request and follow the established guidelines therein. If needed, the City of Meridian will seek assistance from the Idaho Human Rights Commission and other appropriate state, Federal, or non-profit organizations for technical assistance. 11 PART 5. COMPLAINT PROCEDURES: How do you notify employees of their right to file complaints alleging disability discrimination? Written notification of the complaint is made by the employee through processes provided in the City of Meridian Personnel Manual. Also see Attachment D for City of Meridian Grievance Procedure which was adopted by the Meridian City Council as Resolution #425 on February 17, 2004. 2. Describe how you will make known the City's procedure for prompt and equitable resolution of complaints alleging violations of Title II of the ADA. The City of Meridian has adopted its Policy regarding Non -Discrimination on the Basis of Disability via Resolution #424_ and published this Policy in the Valley Times on 3/2/04. See Attachment E. 12 ATTACHMENT A Reasonable Accommodation Form 13 NOTICE OF RIGHT TO REASONABLE ACCOMMODATION If you have a disability and you need ... a change in the rules or policies or how we do things that would make it easier for you to use the facilities or take part in the City's programs, or • a change in the way we communicate with you or give information, you can ask for this kind of change, which is called a REASONABLE ACCOMMODATION. If you can show that you have a disability and if your request is reasonable, if it is not too expensive, and if it is not too difficult to arrange, we will try to make the changes you request. We will give you an answer in twenty (20) days unless there is a problem getting the information we need or unless you agree to a longer time. We will let you know if we need more information or verification from you or if we would like to talk to you about other ways to meet your needs. If we turn down your request, we will explain the reasons and you can give us more information if you think that will help. If you need help filling out a REASONABLE ACCOMMODATION REQUEST FORM or if you want to give us your request in some other way, we will help you. You can get a REASONABLE ACCOMMODATION REQUEST FORM from the Meridian City Clerk, 33 E. Idaho Avenue Meridian, ID 83642. 14 REQUEST FOR A REASONABLE ACCOMMODATION Name Phone Address 1. The following member of my household has a disability: 2. Please provide the following change or changes so that the person listed above can use City facilities or participate in the City's programs. Please be specific about what you need. You may use the other side of this form if necessary. 3. I need this reasonable accommodation because: 4. You may verify the need for this request by contacting: Name Will Berg, City Clerk Address 33 E. Idaho Avenue Address Meridian, ID 83642 Phone (208)888-4433 5. Please use this space to list any company or organization that might help us provide you with this request for a Reasonable Accommodation. (If you don't know of any, we will try to get this information ourselves.) I give you permission to contact the above individual for purposes or verifying that I or a family member needs the reasonable accommodation requested above. Signed 15 Date LETTER TO VERIFICATION SOURCE FOR REASONABLE ACCOMMODATION REQUEST Dear Enclosed is a form signed by her need for a reasonable accommodation. asking you to verify his or The applicant in question has requested the accommodation described on the enclosed form. Please indicate on that form whether you believe the accommodation is necessary and will achieve its stated purpose. You may also add any other information that would be helpful in making the right accommodation for this person. This form should not be used to discuss the person's diagnosis or any other information that is not directly relevant to the request for an accommodation. Please note that the applicant has signed the form requesting you to answer the questions. You can call Will Berg at (208) 888-4433 if you have any questions. Thank you. Please return the form to: Will Berg, City Clerk 33 E. Idaho Avenue Meridian, ID 83642 ATTACHMENT B Transition Plan City of Meridian Transition Plan Draft September 27, 2006 Facility Description of Structural Changes Cost Implementation Schedule Meridian City Hall Accessible Approach/Entrance: Add railings to $ 7,000 wvw avvv Lvv/ X LUU5 33 E. Idaho Ave. both sides of access ramp at front of building to meet compliance guidelines ADAAG 4.8. Rest Rooms: Doorways $ 50 X Install tactile signage identifying accessible rest rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Rest Rooms: Stalls $ 100 X Toilet seat currently at 16". Add a raised seat to bring to 17" to 19". ADAAG 4.17. Rest Rooms: Lavatories $ 100 X Mirror currently mounted with lower edge at 45". Remount to bring lower edge of reflecting surface to 40" high or lower. ADAAG 4.19, 4.24. Rest Rooms: Lavatories $ 200 X Remount soap dispenser to within reachable range: The maximum height for a side reach is 54 inches; for a forward reach, 48". The minimum reachable height is 15". Controls: ADAAG 4.27. Rest Rooms: Lavatories $ 300 X At least 29 inches from the floor to the bottom of the lavatory apron (excluding pipes) is specified for accessibility clearance. Apron is currently at 27 inches, needing an adjustment to obtain an additional 2 inches of clearance. ADAAG 4.19, 4.24. Assistive Listening Systems: $ 500 X For assembly areas, provide assistive listening systems, such as audio loops, infrared, or FM systems. ADAAG e.1.3, 4.33.7. Meridian Fire Rest Rooms: Doorways $ 200 X Station #1 Install tactile signage identifying accessible rest 540 E. Franklin rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Rest Rooms: Lavatories $ 300 X At least 29 inches from the floor to the bottom of the lavatory apron (excluding pipes) is specified for accessibility clearance. Apron is currently at 27 inches, needing an adjustment to obtain an additional 2 inches of clearance. ADAAG 4.19, 4.24. Facility Description of Structural Changes Cost Im lementation Schedule 2005 2006 2007 2008 Estimate Rest Rooms: Doorways $ 2000 X Install tactile signage identifying accessible rest rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. (Old and New restrooms Rest Rooms: Stalls $ 300 X In the accessible stall, add grab bar behind the toilet. ADAAG 4.17. Old restroom Rest Rooms: Lavatories $ 100 X Remount mirror to bring lower edge of reflecting surface to 40" high or lower. ADAAG 4.19, 4.24. Bear Creek Park Rest Rooms: Doorways $ 200 X Stoddard & W. Install tactile signage identifying accessible rest Christopher St. rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Chateau Park Parking and Drop Off Areas $ 100 X 2640 W. Chateau Add sign with international Symbol of Dr. Accessibility for ADA parking space and place so that it is not obstructed by cars. ADAAG 4.6. Rest Rooms: Lavatories $ 300 X At least 29 inches from the floor to the bottom of the lavatory apron (excluding pipes) is specified for accessibility clearance. Lavatory needs adjustment to obtain minimum clearance. ADAAG 4.19, 4.24. Rest Rooms: Doorways $ 200 X Install tactile signage identifying accessible rest rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Tully Park Rest Rooms: Doorways $ 200 X 2500 N. Lindner Rd. Install tactile signage. identifying accessible rest rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Meridian Public Parking and Drop-off areas: $ 500 X Works, P&Z and Add one additional ADA accessible parking Building Dept. space with appropriate signage. Lot currently has 660 E. Watertower 65 parking spaces available. ADAAG 4.6. Seats, Tables and Counters $ 1,000 X Counters currently 39.5" high. Lower part of counter surface to between 28" and 34" in height or provide auxiliary table or counter at lower height.(Building Dept.) ADAAG 4.2, 4.32. Water Department Parking and Drop Off Areas 2235 N. 8th Street Add (2) signs with international Symbol of Accessibility for ADA parking spaces and place so that they are not obstructed by cars. Building to be demolished and ADAAG 4.6. new building constructed in 2006. n Facility Description of Structural Changes Cost Implementation Schedule Estimate 2005 1 200q 2007 1 2008 Rest Rooms: Doorways Install tactile signage identifying accessible rest rooms mounted on the wall on the latch side of the door where possible. ADAAG 4.2, 4.13. Building to be demolished and Rest Rooms: Lavatories new building constructed in 2006. Remount mirror to bring lower edge of reflecting surface to 40" high or lower. ADAAG 4.19, 4.24. Rest Rooms: Lavatories At least 29 inches from the floor to the bottom of the lavatory apron (excluding pipes) is specified for accessibility clearance. Make needed adjustments to obtain minimum clearance. ADAAG 4.19, 4.24. Rest Rooms: Stalls In the accessible stall, add grab bar behind the toilet. ADAAG 4.17. Wastewater Rest Rooms: Doorways $ 200 X Treatment Plant Install tactile signage identifying accessible rest 3410 N. Ten Mile rooms mounted on the wall on the latch side of Rd. the door where possible. ADAAG 4.2, 4.13. ATTACHMENT C Idaho Relay System n ATTACHMENT D Policy Regarding Nondiscrimination on the Basis of Disability Grievance Procedure Sample Notice of Nondiscrimination d Valley Times A P.O. Box 1790 Eagle, Idaho 83616 City of Meridian LEGAL ADVERTISING PROOF OF PUBLICATION City Clerk Office Account: _ l� c'� ��'r r, 'd ► a� - Identification: Address: /Nve • Run Dates: G' �Z" Number Lines' S� Amount 1 Z v Attention: Other t, RESOLUTION NO. 04- 49-5 — BY: 1�17-A- A RESOLUTION OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR THE ADOPTION OF THE GRIEVANCE PROCEDURE FOR THE CITY OF MERIDIAN IN CONNECTION WITH SECTION 504 OF THE REHABILITATION ACT OF 1973 AND THE AMERICANS WITH DISABILITIES ACT Of 1990. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. § 50-302] to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS. the Mayor and Council have deemed it expcdient and in the best interests of the City of Meridian to adopt the Grievance Procedure IM the City of Meridian. WHEREAS, the following grievance procedure is established to meet the requirements of Section 504 of the Rehabilitation Act as amended and the Americans With Disabilities Act of 1990 (ADA). BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: I. According to these laws, the City of Meridian, as a recipient of an Idaho Community Development Block Grant (ICDBG) funds, certifies that all citizens shall have the right to submit a grievance on the basis of disability in policies or practices regarding employment, services, activities, facilities, or benefits provided by the City. 2. When filing a grievance, citizens must provide detailed information to allow an investigation. including the date, location and description of the problem_ The grievance should be in writing and should include the name, address, telephone number of the complainant. Upon request, alternative means of filing complaints, such as personal interviews or a tape rccordim,' will be made available for individuals with disabilities upon request. The complaint should be submitted by the complainant or his/her designee as soon as possible, but no later than 60 days after the alleged violation. Complaints must be signed and sent to: Name/Title of Coordinator: William G. Berg, Jr., City Clerk Address: 33 E. Idaho Avenue, Meridian ID 83642 Telephone Number (208) 888-4433 Grievance Procedure Page I of 3 I Within 15 calendar days after receiving the complaint, William G. Berk, Jr., City Clerk, will meet with the complainant to discuss the complaint and possible resolution. Within 15 c alendar d ays after the m eeting W illiam G. B erg, Jr., C ity C lerk, will respond i n w riting. Where appropriate, the response shall be in a format accessible to the complainant (such as large print or audio tape). The response will explain the position of the City and offer options for resolving the complaint. 4. if the response by William G. Berg, Jr., City Clerk, does not satisfactorily resolve the issue. the complainant or his'desi,nce may appeal the decision of the ADA coordinator. Appeals must be made vN--ithin 15 calendar days after receipt of the response. Appeals must be directed to the City Council or their designee. 5. Within 15 calendar days after receiving the appeal, the City Council or their designcti will meet with the complainant to discuss the complaint and to discuss possible resolutions. Within 15 calendar days after the meeting, the City Council or their designee will provide a response in writing. Where appropriate, the response shall be in a format accessible to the complainant. The response shall be accompanied by a final resolution of the complaint. Tile 504/ADA Coordinator shall maintain the files and records of the City pertaining to the complaints filed for a period of three years after the grant is closed out. 6. For other Complaint Procedures, all individuals have a right to a prompt and equitable resolution. Individuals or classes of individuals who believe they have been subjected to discrimination based oil disability have several ways to file a grievance. use the grievance procedure provided by the City file a complaint with any agency that provides funding to the City file with one of the eight federal agencies designated in the Title 11 regulations 7. Under Title 11, filing a grievance with the City's ADA Coordinator, filing a complaint with a federal agency, or filing a lawsuit may be done independently of the others. Individuals are not required to file either a grievance or complaint to bring a lawsuit. Lawsuits may be filed at any time. The following are four of the eight agencies where a Title 11 compliant can be filed. Department of Justice Civil Rights Division Public Access Section P.O. Box 66738 Washington, DC 20035=9998 Department of Housing & Urban Development Community Planning and Development 451 7th Street Washington, DC 20410-4000 Grimane:e Procedure Page 2 of 3 Valley Times I P.O. Box 1790 AR 3 2W5 Eagle, Idaho 83616 Lfgy of Meridian LEGAL ADVERTISING PROOF OF PUBLICATION Account: i +° �� 1 ,� Identification: RC -0 a NO Address: 3 3 E , TA ct. i" A � f Run Dates: ' 0 S ` -L Number Lines C1 I Amount 79� CITY OF MERIDIAN RESOLUTION NO. 04-421 3- at -05 BY. Keith Bird A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF MERID- rhomason, being duly swom, deposes IAN, SETTING FORTH THE POLICY OF THE CITY OF MERIDIAN RE- Says: That he IS the Principal Clerk Of GARDING FAIR HOUSING. res, a weekly newspaper published at BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF la County, State of Idaho; that the said MERIDIAN' IDAHO: Iper is. in general circulation in the said WHEREAS, the Mayor and Council have the authority [pursuant to i of Ada, and in the vicinity of Meridian, I.C. § 50-3021 to establish resolutions not inconsistent with the laws of id Eagle, and has been uninterruptedly therein granted, to maintain the peace, good government and wthe state of Idaho is may be expedient, in addition to the special -powers ished in said elfare of County during a period of the corporation and its trade, commerce and industry; and ght consecutive weeks prior to the first WHEREAS, the Mayor and Council have deemed it expedient and in this notice, a copy of which is attached the best interests of the City of Meridian to adopt a policy promoting fair ;o, and that the notice was published in housing practices within the City of Meridian. ries, in conformity with Secpon 60-108, WHEREAS, LET IT BE KNOWN TO ALL PERSONS OF the City of i Code, as amended, for (( time(s) Meridian that discrimination in the sale, rental, leasing, or financing of housing or land to be used for construction of housing, or in the provision of brokerage Mar and entire issue of said paper, and services, because of race, color, religion, sex or national origin is prohibited by � in the newspaper Proper, and not in a Title VIII of the 1968 Civil Rights Act (Federal Fair Housing Law). ant; and that said notice was published WHEREAS, It is the policy of the City of Meridian to implement programs on the following dates: to ensure equal opportunity in housing for all persons regardless of race, color, ming 0 . L,4— -e- religion, sex national origin, disability or familial status. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL as follows: 1. That within available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national 19 �'�' �' UO S origin, disability or familial status, to seek equity under federal and state laws by filing a complaint with the U.S. Department of Housing and Urban Development, J^ a � �-�. _ Office of Fair Housing and Equal Opportunity, Compliance Division. 2. That the City shall publicize this Resolution and through this publicity STATE OF IDAHO) shall encourage owners of real estate, developers, and builders to become aware of their respective responsibilities and rights under the Federal Fair Housing Law and )SS amendments and any applicable state or local laws or ordinances. COUNTY OF ADA) 3. Publicity regarding this Resolution and its policies will at a minimum _ day of ��' in the year of 2005 include: 1) printing and publicizing of this policy and other applicable fair housing e, a Notary P blic, personally appeared information through local media and community contacts; 2) distribution of post- own or idea ' ed to me to be the person ers, flyers, and any other means that will bring to the attention of those affected, a is Subscribed to the within instrument, the knowledge of their respective responsibilities and rights concerning equal op- portunity in housing; and 3) preparation of an analysis of impediments to fair bYjWfirst duly sworn, declarej that the housing choice and actions to mitigate such impediments. true, and aVowledggKo me that 4. EFFECTIVE DATE. This Resolution shall be in full force and effect =PK e eX ed the same. immediately upon passage. , PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 17th day of February 2004. f APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 17th day of February 2004. Mayor Tammy de Weerd ATTEST: William G. Berg, Jr., City Clerk expires: Public for Idaho ding at Boise, ID Valley Times MAR 3 P.O. Box 1790 Eagle, Idaho 83616 City of Meridian City Glen: Of f ic-. LEGAL ADVERTISING PROOF OF PUBLICATION Account: Identification: Address: 3 L • T A a- i-- Run Dates: Attention: Number Lines Amount t Other Frank Thnmacnn hoir J. ' :ITY OF MERIDIAN '� , Z . 0 S RESOLUTION NO. 04422 BY Keith Bird . RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDi NGS 1ND PURPOSES; PROVIDING FOR THE ADOPTION OF A RESIDENTIAL ANTI -DISPLACEMENT AND RELOCA: " TON ASSISTANCE PLAN (UNDER SECTION 104(d) OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT W 1974, AS AMENDED) FOR THE CITY .OF MERIDIAN. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. § 50-3021 to establish resolutions not oconsistent with the laws of the state of Idaho. as may be expedient, In addition to the special powers therein ranted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and adustry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian - o adopt a" policy regarding residential anti -displacement and relocation assistance. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: 1. The City of Meridian will replace all occupied and vacant occupiable low -and -moderate income dwelling units emolished or converted to a use other than as low/moderate income housing in connection with an activity assisted with f rods rovided under the Housing and Community Development Act of 1974, as amended, as described in 24. CRF 570.606(b) through sworn, deposes Irincipal Clerk of per published at ho; that the said ation in the said nity of Meridian, uninterruptedly inng a period of prior to the first rich is attached as published in >ection 60-108, r _ j_ time(s) ,aid paper, and er, and not in a was published ollowing dues: 2. All replacement housing will be provided within three (3) years" after the commencement of the demolition or onversion. Before entering into a contract committing The City of Meridian to provide funds for an activity that will directly :stilt in demolition or conversion, the City will make public by publication in a newspaper of general circulationand submit to ie Idaho Department of Commerce the following information in writing:. 1. A description of the proposed assisted activity. 2. The location on a map and -number of dwelling units by size (number of bedrooms) that will be demolished or onverted to a use other than as low/moderate income dwellings units as a directresultof the assisted activities. 3. A time schedule for the commencemen4 and completion of the demolition or conversion. _ 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as_ ,placement dwelling units. If such data is not available at the time of the general submission, the County will identify the .'E OF IDAHO) eneral location on an area map and the approximate number of dwelling units by size and provide information identifying the )SS pecific location and number of dwelling units by size as soon as it is available. dwelling NTY OF ADA ) 5. The source of funding and a time schedule for the provision of the replacement units. 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate income dwelling unit for le year of 200,5 t least ten (10) years from the date of initial occupancy. finally appeared 7. Information demonstrating that any proposed -replacement of dwelling units with smaller dwelling units, e.g.,. a 1 be the person .vo-bedroom unit with a 2 one -bedroom unit, is consistent with the housing needs of lower. income households in the hin instrument, nisdiction. Glared that the 3. The City of Meridian, (208) 888-4433, is responsible for tracking the replacement of housing and ensuring it is Mged t0 me that rovided within the required period.- 4. The City of Meridian, (208) 888-4433, is responsible for ensuring requirements are met for notification and provision uted the same. f relocation assistance, as described in CFR 570.606(b) through (g), to any lower income person displaced by the demolition - f any dwelling unit or the conversion of a low/moderate income, dwelling unit to another use in connection with an assisted 'PUbliC for Idaho ctivity: Ing at Boise, I D 5. Consistent with the goals and objectives of activities assisted under the Act, the City will take the following steps to 09 13 1 go 10 unimize the displacement of persons from their homes. 1. Coordinate code enforcement with rehabilitation and housing assistance programs. 2. Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent placing undue financial urden on long-established owners or tenants of multi -family buildings. 3.. Stage rehabilitation of apartment units to allow tenants to remain during and after rehabilitation by working on mpty units or buildings first. 4. Establish facilities to house persons who must be relocated temporarily during rehabilitation." 5. Adopt public policies to identify and mitigate displacement resulting from intensive public investment in neigh- orhoods. Table of Contents Introduction..................................................................................................................... 1 Fair Housing Advisory Committee................................................................................ 1 Identification of Impediments to Fair Housing Choice A. Public Sector Review............................................................................................... City of Meridian Comprehensive Plan............................................................... ZoningOrdinance............................................................................................... BuildingCodes................................................................................................... SubdivisionOrdinance....................................................................................... MunicipalServices............................................................................................. Employment — Housing — Transportation......................................................... Public Housing Authority or Other Housing Agency ....................................... 1. Tenant Selection Procedures.................................................................... 2. Housing Choice Availability....................................................................... 3. Housing Choice for Certificate.................................................................. 4. Housing Choice for Voucher Holders........................................................ Sale of Subsidized Housing and Possible Displacement ................................ PropertyTax Policies......................................................................................... Planning and Zoning Commission / Hearing Examiner ................................... CityStaff.............................................................................................................. Others.................................................................................................................. B. Private Sector Review.............................................................................................. Fair Housing Enforcement................................................................................. Newspaper Advertisements............................................................................... RestrictiveCovenants........................................................................................ RealEstate Practices......................................................................................... MajorEmployer Impacts.................................................................................... Rentals (More than 3 Housing Units or 4 Apartment Units) ............................ 1. Tenant Selection Procedures.................................................................... 2. Housing Choice Availability....................................................................... 3. Vacancy Advertisement............................................................................ 4. Others....................................................................................................... 3 3 4 4 4 5 6 6 6 7 7 7 7 7 7 7 7 8 8 8 8 8 8 9 9 9 9 9 C. Review of Other Private and Public Areas.............................................................. 11 D. Action Plan................................................................................................................ 11 Findings............................................................................................................ 12 1. Public Sector Review................................................................................... 12 2. Private Sector Review.................................................................................. 13 3. Other Public & Private Areas....................................................................... 13 Recommendations.............................................................................................. 13 ActionStrategies................................................................................................ 13 Fair Housing Resolution.................................................................................... 14 APPENDICES APPENDIX A • Fair Housing Advisory Committee Mailing List • Fair Housing Resolution o Affidavit of annual publication notice • Policy regarding non-discrimination on the basis of disability o Affidavit of Publication • Grievance Procedure for the City of Meridian • Equal Housing Opportunity Poster (English/Spanish) APPENDIX B • Demographic Data for the City of Meridian • City of Meridian Profile APPENDIX C • Fair Housing Act (IHFA Summary) • Nonprofit Partners Links (General Information) • Idaho Assisted Housing Directory for Region 3 (IHFA) • Housing Information and Resource Center/Idaho's Housing Hotline • Fair Housing Accessibility Guidelines (HUD) • Idaho Press Tribune sample housing ads APPENDIX D (by reference) • Current Comprehensive Plan • Current Zoning Ordinance • Current Subdivision Ordinance Analysis of Impediments to Fair Housing and Action Plan for the City of Meridian, Idaho Introduction Title Vill of the Civil Rights Act of 1968 (Fair Housing Act), as amended, prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including children under the age of 18 living with parents of legal custodians, pregnant women, and people securing custody of children under the age of 18), and handicap (disability). As a recipient of U.S. Department of Housing and Urban Development (HUD) funds through an Idaho Community Development Block Grant (ICDBG), it is a requirement that the City of Meridian, Idaho assures compliance with Title VIII, Civil Rights Act of 1968, as amended. Further, the City is complying with the Consolidated Submissions for Community Planning and Development Programs, 24 CFR 91.225 by developing and implementing a Fair Housing Action Plan. The purpose of the Analysis of Impediments (AI) is to determine if any laws, regulations, administrative policies, procedures or practices are present which would present any impediments to the location, availability, and accessibility of housing within the community. Other issues which have been reviewed are those policies, procedures and practices that appear neutral on their face, but may operate to deny or adversely affect housing choice or availability for those classes of persons protected by fair housing laws. This Al includes an assessment of public and other private conditions, which may constitute impediments to or affect fair housing choice. This involved a review of fair housing complaint statistics, housing and population data, and other appropriate and relevant sources of information that would identify impediments to fair housing choice This effort includes the following activities as part of the City of Meridian Fair Housing Action Plan: 1. Preparation of an analysis of impediments to fair housing choice within the grantee's jurisdiction. 2. Identification of any impediments found and actions needed to correct any impediments. 3. Maintenance of records reflecting activities with regard to the analysis and actions taken to meet our obligation to affirmatively further fair housing. Research Methodology Fair Housing Advisory Committee The purpose of the Fair Housing Advisory Committee (FHAC) is to assist with the Al process and provide guidance, direction, review and comment during on the development and ongoing implementation of the City's Fair Housing Action Plan. On June 22, 2005, City of Meridian appointed Will Berg, as the Fair Housing Officer for the City of Meridian During the analysis of impediments, policies and activities relating to fair housing in the City of Meridian were reviewed and that information is addressed here. In order to complete this 3 o� analysis, the FHAC was used as a focus group to study community issues on the subject, and for primary data gathering, including: a. Sample advertisements from the newspaper b. Speaking with other agencies and departments c. Reviewing City codes and adopted plans The City's Fair Housing Resolution with proof of publication are attached. (See Appendix A). Demographic Profile of City of Meridian Meridian is a growing community in Ada County. Meridian is a progressive community and supported by an active Chamber of Commerce, a sense of community pride, and a high level of citizen involvement. Meridian is a progressive, growing, friendly community with a population of approximately 34,919 according to the 2000 Census. Population The following table shows the population numbers for City of Meridian. Table 1 - Population, City of Meridian Total Po ulation 34,919 2005 56,108 July 1, 2004 47,690 July 1, 2003 41,127 July 1, 2002 39,195 July 1, 2001 37,411 ,July 1, 2000 34,919 Source: US Census Bureau, Population Estimates Program 04-05 estimates from COMPASS Table 2 — Total Population by Race 2000 Total: 34,919 White alone 32,927 Black or African American alone 164 American Indian and Alaska Native alone 166 Asian alone 440 Native Hawaiian and Other Pacific Islander alone 42 Some other race alone 438 Two or more races 742 Source: U.S. Census Bureau Census 2000 Households and Housing As reported by the U.S. Census Bureau Census 2000, there were 12,888 housing units available in the City of Meridian with 11,790 of those units designated as occupied households. Table 3 — Housing Units in City of Meridian TOTAL Housing Units in 2000 Number Percent of All Households 2003 Housing Units (estimate) Total Housing Units OEM 12,888 100% Occupied 11,790 91.5% Owner Occupied 9,973 64.3% Renter Occupied 1,856 15.7% Vacant 4641 3.8% For seasonal or recreational use 22 '1% Source: US Census Bureau Source: City of Meridian Building Department Identification of Impediments to Fair Housing Choice A. Public Sector Review: The following information represents our review of laws, regulations, administrative policies, procedures or practices that would present any perceived or real impediments to the location, availability, affordability, and accessibility of housing within the community. The Meridian Comprehensive Plan is an official policy document identifying policies to guide future development within the'City of Meridian and the area of city impact within the next 10 years. The Comprehensive Plan is the primary step in identifying the quality of life that community residents desire. The City Council and Planning and Zoning Commission use the comprehensive plan to make daily decisions concerning the future of the community and to adopt policies that will ensure and maintain the quality of life indicated by Meridian citizens. Meridian's first Comprehensive Plan was adopted in 1978 with updates occurring regularly as called for. It has been updated with a broad base of community -wide citizen input. Throughout the Comprehensive Plan update process, citizens identified key community values: • maintain Meridian's quality of life for all residents. TOTAL Residential 2000 762 708 2001 849 812 2002 976 938 2003 1498 1437 2004 2419 2338 Total 6504 6233 Source: City of Meridian Building Department Identification of Impediments to Fair Housing Choice A. Public Sector Review: The following information represents our review of laws, regulations, administrative policies, procedures or practices that would present any perceived or real impediments to the location, availability, affordability, and accessibility of housing within the community. The Meridian Comprehensive Plan is an official policy document identifying policies to guide future development within the'City of Meridian and the area of city impact within the next 10 years. The Comprehensive Plan is the primary step in identifying the quality of life that community residents desire. The City Council and Planning and Zoning Commission use the comprehensive plan to make daily decisions concerning the future of the community and to adopt policies that will ensure and maintain the quality of life indicated by Meridian citizens. Meridian's first Comprehensive Plan was adopted in 1978 with updates occurring regularly as called for. It has been updated with a broad base of community -wide citizen input. Throughout the Comprehensive Plan update process, citizens identified key community values: • maintain Meridian's quality of life for all residents. encourage sound land development that enhances Meridian. continue to provide adequate services, facilities, and utilities for all city residents. The planning process enables local residents, public agencies, and economic interests to develop common goals and policies for the City of Meridian. The process also establishes a basis for coordination, understanding, and negotiation among citizens, economic interests, and public agencies within Meridian's impact area. The final plan presents Meridian's position on growth and development issues in the City. The City's Zoning and Development Ordinance was last updated in February 2005, with the complete adoption and implementation scheduled for June 2005. A review of policies and procedures of these planning guidelines follows. Areas of Review Impediments Identified Yes I No I N/A City of Meridian Comprehensive Plan Land Use: The City of Meridian currently encompasses approximately X sixteen square miles, while the Area of Impact includes about forty-one square miles. In recent years, land use within Meridian's Area of Impact has hanged from primarily agricultural to a more diverse mix of residential and commercial uses. That trend is likely to continue, as land traditionally used for agriculture continues to be developed to support the needs of a growing community. Additional uses in the City include industrial, parks/public facilities, and vacant land. Goal IV is to encourage compatible uses to minimize conflicts and maximize use of land. To achieve this goal, objective c; encourage residential infill to utilize existing services is outlined with a number of action items. Action 10 states; Support a variety of residential categories (low-, medium-, and high-density single family, multi -family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities. Action 11 aims to provide incentives for infill development. (p106-107) Ensure that no discriminatory restrictions are imposed byI X local codes and ordinances. Transportation: The city of Meridian has approximately 141 miles of paved streets and roads although some are substandard. The City also operates an airport with opportunities for industrial expansion. Treasure Valley Transit (M) provides bus service within the city and to outlying areas operating a fixed line rout through the City of Meridian as well as Nampa on an hourly time schedule. They also provide transit services for elderly and disabled residents of the community. X Public Services and Utilities: X Standard residential hook-up fees apply regardless of location or other criteria. Housing: Encouragement of fair housing education related to sale and X rental is done primarily through local lending institutions, U.S. Bank, which is a nationally recognized institution has well established Fair Housing lending practices The housing philosophy adhered to by the City is "Opportunities for housing should be available for all income groups with a mix of housing including modular, ranchettes, townhouses, apartment housing, low-income housing, and mansions. A vibrant community needs a good cross-section of housing and therefore must guard against an abundance of subdivisions in like density and price range. High-density housing must be strategically located to public transportation, community services, and not negatively affect property values." One goal of the comprehensive plan is to offer a diversity of housing types for a greater range of choice. To accomplish the objective of encouraging quality housing projects for all economic levels in a variety of areas, the following actions have been designated: Provide for a wide diversity of housing types and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development. Require an open housing market for all persons, regardless of race, sex, age, religion or ethnic background. Ensure that no discriminatory restrictions are imposed by local codes and ordinances. Zoning Ordinance Meridian Zoning Regulations were adopted by the City Council on December 19, 1994. This document specifies allowed X uses, conditional uses, and non -allowed uses in the city. The zoning map, contains one residential zoning classification yet recognizes Mobile Home: R1, R2, and R3. Building Codes The City has code enforcement staff. X Subdivision Ordinance The City of Meridian's Subdivision Ordinance does not contain any language that could be seen as discriminatory. During the X preliminary plat phase, applicants are required to hold a neighborhood meeting to provide an opportunity for public review of the proposed project prior to the submittal of an application(Ch6p1) The city also has a Planned Unit Development Chapter in the Unified Building Code allowing for bonuses for well-planned infill developments as well as developments with exceptional internal flow and preservation of open space or important historical, archeological And environmentally sensitive areas. Municipal Services Utilities: X Utility billing is applied uniformly throughout the service areas, without preference to location or type. Police and Eire: X Parks and Recreation: X Existing recreation resources in Meridian include eight fully or partially developed city parks totaling 123 acres and one 22 -acre park owned and operated by Western Ada Recreation District. The city recently completed Settlers park, a 58 -acre regional park with a variety of sports fields, playgrounds, and picnic shelters. The Comprehensive Plan identifies recreation programs for all ages including sports, camps, instructional courses, arts and crafts, and trip activities. Required City Information / Actions Calendar: March 15 Grant application due to IDOC March 9 Public Hearing: CDBG application (draft application available for review) (2°d Tuesday) Minutes of Public Hearing March,? Advertisement for public hearing must be no later than this date w.�o Citizen Participation Plan - Adopted Fair Housing Resolution — Adopted and published Residential Anti -displacement and Relocation Assistance Plan — Adopted and Published Procurement for Grant Administration (Required to have an "ICDBG Certified Grant Administrator" to administer the grant. Fee is capped at 10% of grant amount and is a grant eligible expense.) Procure Engineering or Architectural services, advertised procurement if over $25,000. (Only if being paid for with grant funds.) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter signed by Mayor outlining any local investment, match towards the project. Letters of Support: eg. Chamber of Commerce, Downtown Association, other. 11-Z% Employment — Housing — Trans ortation The largest employer in the City of Meridian, is the Meridian SchoolX District #2 with a total of 3,805 employees. T Mobile is the second largest employer with 700 employees followed by St. Luke's Meridian Medial Center with 650 employees, and Blue Cross of Idaho with 580 employees. Public Housing Authority or Other Housing Agency 1. Tenant Selection Procedures The Southwest Idaho Housing Authority (SICHA) qualifies individuals/families for subsidy assistance in the form of certificates or vouchers. Individual tenant selection is made by X the owner/manager of the properties. 2. Housing Choice Availability In addition to the varied choices of housing for sale in City of Meridian, there are a number of affordable rental units X available. Sliding -Scale project -based assistance There are a total of 368 units of housing accepting sliding scale based project assistance. 321 are units designated for families, 18 designated for the elderly, and 29 units designated as accessible. Transitional Housing Meridian has no transitional housing Emergency Shelter -Meridian has no emergency shelter 3. HOME/Tax Credit Section 42 Apartments There are zero units of HOME/Tax Credit units X 4. Housing Choice for Voucher Holders The voucher program allows the holder to pay an amount in addition to the amount of rent that SICHA will subsidize, thus X widening the choices. Sale of ".Subsidized Hous and Possifale Dis` aceMeOnt X Property Tax Policies In Idaho, there are only limited local tax option provisions. No evidence was found of any tax policy provisions negatively affecting X protected classes. Planning and Zoning Commission / Hearing.Examiner The City of Meridian is fully aware of Fair Housing requirements in decision-making. Protected classes in the Fair Housing Act will not be discriminated against in any land use decision made in the City of X Meridian. City Staff Department Heads are informed regarding Fair Housing and ADA X requirements. Others None identified. X B. Private Sector Review: The following information represents our review of laws, regulations, administrative policies, procedures or practices that would present any perceived or real impediments to the location, availability, affordability, and accessibility of housing within the community Impediments Areas of Review Identified Yes No N/A x This is an on-going practice through the Board of Realtors. Enforcement of acceptable words used in advertisements is provided by the Board's computer software. Individuals from 1997-2003 filed a total of fifteen X discrimination complaints. Nine of these complaints were based on Disability while five were based on familial status. One complaint was based on familial status and disability. x The Valley Times is the primary newspaper for City of Meridian. (See attachments for sample ads) Restrictive Covenants x None Identified Real Estate Practices Real Estate professionals are regularly trained in Fair Housing X laws and implement this training on a regular basis. Banks in the area have signs displaying the Fair Housing logo for mortgage applications. Major Employer Impacts None Identified. X 1. Tenant Selection Procedures X In Idaho, there are no professional licensing requirements for property managers. 2. Housing Choice Availability X Appendix C includes the Idaho Assisted Housing Directory — Idaho Housing and Finance Association for Region 3, including City of Meridian. This listing reflects the following: • Affordable, housing 0 • Subsidized Family Housing 0 • Subsidized Elderly Housing 3. Vacancy Advertisement 4. Others X N/A C. Review of Other Private and Public Areas: The Following reflects our assessment of other private and public programs, activities, and conditions that may constitute impediments or affect fair housing choice in our jurisdiction. Name of Agency Services Provided NONE D. Action Plan: Findings: 1. Public Sector Review COMPREHENSIVE PLAN: The Meridian Comprehensive Plan (July 2002) provides the comprehensive planning framework for the City of Meridian. The Comprehensive Plan emphasizes the need ... "integrate the concerns and expressions of the community into a document that recommends how the City should grow and develop."(pgl ) The housing philosophy adhered to by the City is "Opportunities for housing should be available for all income groups with a mix of housing including modular, ranchettes, townhouses, apartment housing, low-income housing, and mansions. A vibrant community needs a good cross-section of housing and therefore must guard against an abundance of subdivisions in like density and price range. High- density housing must be strategically located to public transportation, community services, and not negatively affect property values." One goal of the comprehensive plan is to offer a diversity of housing types for a greater range of choice. To accomplish the objective of encouraging quality housing projects for all economic levels in a variety of areas, the following actions have been designated: Provide for a wide diversity of housing types and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development. The Housing Land Use section of the Meridian Comprehensive Plan strives to carefully match residential development with public services. The Plan states that one of the goals is to "Require an open housing market for all persons, regardless of race, sex, age, religion or ethnic background. Ensure that no discriminatory restrictions are imposed by local codes and ordinances. (pg 108) Residential densities and variety of housing stock, including manufactured housing, are to be located close to services, but are not restricted by size, type, or class. The City of Meridian recognizes the need for varied housing options. Our analysis uncovered one minor verbiage choice. On page 108, action item five includes the provision of including an open housing market for all persons, regardless of race, sex, age, religion or ethnic background. Familial status and handicap are also protected classes under Title VIII of the Civil Rights Act of 1968 fair housing regulations and should be included in this listing of protected groups. The adopted Meridian Comprehensive Plan addresses the need for equality and equity while preserving the character of the community through significant projected increases in population The Meridian Comprehensive Plan calls for an orderly implementation of planning and zoning documents in support of the goals and objectives in this Plan. MERIDIAN SUBDIVISION ORDINANCE The subdivision ordinance provides an outline for regulations when new housing units are to be constructed. It contains the following provisions: . During the preliminary plat phase, applicants are required to hold a neighborhood meeting to provide an opportunity for public review of the proposed project prior to the submittal of an application (Ch6pl). The city also has a Planned Unit Development Chapter in the Unified Building Code allowing for bonuses for well-planned infill developments as well as developments with exceptional internal flow and preservation of open space or important historical, archeological and environmentally sensitive areas. MERIDIAN ZONING ORDINANCE: The City of Meridian does have it's own Zoning Ordinance (updated June 2005) along with a zoning map and Planning and Zoning Commission. Chapter 3 — Zoning District Regulations (Ch3ArticleAp12)) states the following: All sidewalks shall be a minimum of five feet, except if detached sidewalks are provided on local streets in residential subdivisions, the minimum sidewalk width may be reduced to four feet. Sidewalks shall be designed to flare around mailboxes, utility boxes and other impediments to pedestrian circulation to maintain a minimum four feet of travel width. Chapter Seven Planning United Developments The purpose of the PUD requirements is to provide an opportunity for exemplary site development that meets the following objectives: 1. Preserves natural, scenic and historic features of major importance; 2. Allows for innovative design that creates visually pleasing and cohesive patterns of development; and 3. Creates functionally integrated development that allows for a more efficient and cost-effective provision of public services. It is not the intent that the PUD process be used solely for the purposes of deviation from the dimensional standards in the district. TENANT SELECTION: Tenant selection procedures are part of the Idaho Housing and Finance Administration (IHFA) qualification process offered to local residents. Twenty-four units are currently listed in the City of Meridian under Section 8 subsidized housing. Appendix C lists a typical ad in the Owyhee Avalanche. (See Appendix C — Idaho Assisted Housing Directory) 2. Private Sector Review As was the case with our Public Sector review, the FHAC found the same impediments in private tenant selection procedures, and in Housing Choice Availability. The impediments could be removed by distributing additional literature to property managers on Fair Housing and encouraging the provision of more one -bedroom units. 3. Other Public & Private Areas Nothing at this time. Recommendations: Based upon impediments found, the FHAC is recommending the following: The City of Meridian, or its designee, should continue to get the word out to landlords and property managers regarding Fair Housing, it's legal requirements and available resources to help all involved parties. Action Strategies: 1. Objective: Update City of Meridian Comprehensive Plan to include listing of additional protected classes under the housing category Time Frame: Immediately Resources needed: N/A Involved parties: City Council/P&Z Commission 2. Objective: Update City of Meridian Zoning Map to address residential classifications and varied densities. Time Frame: Ongoing Resources needed: City Involved parties: City Council/P&Z Commission/City Staff 3. Objective: Continue implementation of City of Meridian Transition Plan in relation to handicapped accessibility Time Frame: Ongoing Resources needed: City Involved parties: City Council/City Staff Fair Housing Resolution: The City of Meridian adopted a Fair Housing Resolution on February 17, 2004. This Resolution is published at least once annually. The last date of publication was February 17, 2004. (See Appendix A). This report accurately represents the findings and recommendations of the City of Meridian Fair Housing Advisory Committee and is respectively submitted for public review. Jennifer Tomlinson Grant Administrator Sage Community Resources Date APPENDIX A • Fair Housing Advisory Committee Mailing List • Fair Housing Resolution o Affidavit of Publication • Policy regarding non-discrimination on the basis of disability o Affidavit of Publication • Grievance Procedure for the City of Meridian • Equal Housing Opportunity Poster (English/Spanish) City of Meridian Fair Housing Committee APPENDIX B Demographic Data for the City of Meridian: City of Meridian Profiles APPENDIX C • Fair Housing Act (IHFA Summary) • Nonprofit Partners Links (General Information) • Idaho Assisted Housing Directory for Region 3 (IHFA) • Housing Information and Resource Center/Idaho's Housing Hotline • Fair Housing Accessibility Guidelines (HUD) • (sample area housing ads) APPENDIX D • Current City of Meridian Comprehensive Plan (by reference) • Current Zoning and Development Ordinance (by reference) Message � I,— Page 1 of 2 Darryl Wright From: Jennifer Tomlinson Sent: Tuesday, August 08, 2006 9:04 AM To: Darryl Wright Subject: FW: CDBG Grant Job Documentation -----Original Message ----- From: Lorna Thorpe[ma iIto: Lorna .Thorpe@Ipcorp.com] Sent: Monday, July 10, 2006 11:14 AM To: Jennifer Tomlinson Cc: Angela Beckstead Subject: RE: CDBG Grant Job Documentation Jennifer... Angela has been very actively hiring the last few weeks and I was at our Selma, Alabama facility... Angela is now on vacation... I'll make certain to catch up with her and this next week when she returns. Lorna From: Jennifer Tomlinson [mailto:jtomlinson@sageidaho.com] Sent: Monday, July 10, 2006 11:12 AM To: Lorna Thorpe Subject: RE: CDBG Grant Job Documentation Lorna Have you gotten around to the job documentation for the CDBG grant as of yet? Thanks -----Original Message ----- From: Lorna Thorpe[mailto:Lorna.Thorpe@lpcorp.com] Sent: Monday, June 05, 2006 10:49 AM To: Jennifer Tomlinson Cc: Angela Beckstead Subject: RE: CDBG Grant Job Documentation Jennifer, We've had some recent changes as well. My job has split and I've moved to the safety side and Angela Beckstead has moved to the HR role. We have been aggressively hiring again ... Angela and I have discussed this project but we have not pursued it since she moved into the HR job. When she returns from Nashville later this week, I will sit down with her and go over this so we can submit another round of individuals for certification to the program. Let me know if that's okay? Lorna From: Jennifer Tomlinson[mailto:jtomlinson@sageidaho.com] Sent: Monday, June 05, 2006 9:43 AM To: Lorna Thorpe Cc: bergw@meridiancity.org Subject: CDBG Grant Job Documentation 8/8/2006 Page 2 of 2 Message --*N- " Lorna I have taken over the Meridian/LP CDBG Grant for Karl and was wondering if you could let me know where you left off. I am thinking that I need to get some job documentation from you, the last correspondence that I could find from Karl was 12.5.05 in which I believe he sent out the new job documentation forms. Unfortunately however, they have changed the forms again but if you had used the previous forms for documentation, we just need to use the new ones from here on out. The notes that I have indicate that 31 fobs were to be created and 15 have been documented. Any information that you could provide would be really appreciated! Thanks Jennifer Tomlinson Planning Specialist Sage Community Resources 125 East 50th St. Garden City, ID 83714 208.322.7033 ext 227 208.322.3569 fax jtomlinson@sageidaho.com 8/8/2006 MEMORANDUM TO: Ms, Lorna Thorpe, Safety Manager Louisiana-Pacific Corporation (LPC) FROM: Karl T. Augustine, Planning Specialist Grant Administrator on behalf of the City of Meridian DATE: December 7, 2005 SUBJECT: City of Meridian Idaho Community Development Block Grant (ICDBG) ICDBG-04-III-26-ED 1001 S. Orchard St. This memo is sent as cover to the attached set of new Job Documentation (JD) Forms. Suite 100 The Idaho Department of Commerce and Labor (IDCL) has forwarded these forms to Boise, ID. 83705 208.322.7033 Sage Community Resources (SAGE) as Grant Administrator for the City of Meridian 208.322.3569 FAX under the ICDBG Contract identified above. Louisiana-Pacific Corporation (LPC) is the www.sageidaho.com City of Meridian ICDBG sub -recipient under this Federally -funded project and respon- sible for the job creation requirements under their agreement. IDCL stated that the requirement for the new JD Forms "...is a result of Congress and the President requesting more information on the outcomes of the CDBG Program...". IDCL has informed SAGE that the U.S. Department of Housing and Urban Development (HUD), source of the ICDBG funds to the State of Idaho, is requiring that IDCL utilize the attached forms for all job creation projects "...that are not closed out as of today's date...". As such, "...these forms are effective immediately...". IDCL noted that grantees "...don't have to go back and redo the ones (JD Forms) you already have on file...", but IDCL has required that, "...if you have not completed job documentation, you must use the new job survey form to finish collecting information from new hires...". Given this direction, IDCL has required that documentation of job creation "...must be submitted, as prescribed, in the new forms...". IDCL has caution -ed that "...if docu- mentation is not submitted on these new forms, the documentation submitted will be returned to you to resubmit on the required forms...". The new JD Forms include the following documents: • Confidential Job Survey Form with attached EEO Information Form, • Job Count Tabulation Form, • Aggregate Job Documentation Report, • Aggregate EEO Report, and • Job Documentation Reporting Instructions for Grantees Form. Please note that the Excel spreadsheet has four tabs that include one instruction sheet and three forms. The Word document is the revised Confidential Job Survey form. Thank you again for your support and cooperation in this process. Please feel free to contact me if you have questions or are in need of additional information. I can be reached by Telephone at 208-332-7033 or Toll -Free at 800-859-0321, both lines use extension 252; by FAX at 208-322-3569; and by E -Mail at kaugustine@ sageidaho.com. Confidential Job Survey A. Company Name: B. Employee Name: C. Job Title: D. Job Description: E. Hours Worked/Week:- .7 F. Were you employed prior to being hired by this company? ❑ Yes ❑ No G. Annual Family Income - Instructions: 1. Using the chart below, CIRCLE the number of people in your family. 2. Read across the same row for the size of family identified and place an X in the box that represents the TOTAL ANNUAL FAMILY INCOME range. *Note that your total annual family income is the same as the adjusted gross income stated on IRS form 1040A or 1040EZ (net business income for self-employed persons). I ) Circle thi Family size 2) Then sel the income range on th same row a the family size circled The income limits above is for Butte County. Betore using this survey, itu ori trir v — y -ury, Moderate and High income ranges for your county, Do not label the income columns. Be sure to delete this line as well. H. Certification: I hereby certify that the total income for my family is the level identified in G, and that I am employed in the job described above. NOTE: This information is subject to verification IN Signature of Employee Date: EEO Information Please fill in the following information about yourself This is an optional section and will be detached from the rest of your survey so that your name is not on it. The following information is collected for reporting requirements. The information you provide will help us greatly. If you prefer to not respond, please mark the space "prefer not to respond". a. Hispanic Household: ❑ Yes ❑ No b. Please place an X in the appropriate box for your racial/ethnic origin: ❑ White alone ❑ African American alone ❑ American Indian or Alaskan Native alone ❑ Asian alone ❑ Pacific Islander alone ❑ Two or more races c. Gender: ❑ Male ❑ Female i. Female Head of Household (no husband present): ❑ Yes ❑ No d. Do you have a disability? ❑ Yes ❑ No Prefer not to respond S 10624 W. Executive Dr. Boise, ID 83713 T 208.322.7033 800.859.0321 F 208.322.3569 TTY/TDD 1.800.377.3529 EE01AA Employer www.sageidaho.com n FAX MEMORAND UM Date: May 21, 2003 To: Tammy deWeerd, Council President Meridian City Council FROM: Lesl- ieToombsmic Development Planner Tanner Sage Community Resources SUBJECT: Information for May 27 City Council Package Sage's role as grant administrators for federal funding Tammy: Please see attached information for the May 27 City Council package. I have included an overview of the City's responsibilities if the City chooses to proceed with an application for ICDBG Senior Center funding. As grant administrators, Sage provides assistance through the grant application, contracting, project construction and closeout of a grant to ensure all federal obligations are met. Also included is a sample of information needed to prepare a senior center application as prepared for Garden Valley Seniors. Sage staff can assist the Meridian Seniors in pulling together similar project information specific to the community's needs in order to submit a successful application. Per,your request, I have also provided a copy of project costs and funding sources used for a successful downtown revitalization project. This project was completed by the City of Weiser with the grant application and administration completed by Sage staff. If you have any questions, please feel free to call me at 322-7033 ext. 227. Leslie Toombs Economic Development Planner Sage Community Resources Itoombs(a)sageidaho com 322-7033 City of Meridian May 27, 2003 Senior Center Project Outline Funding Source: Idaho Community Development Block Grants (ICDBG) Senior or Community Center Projects ➢ Funds are allocated to Idaho from Housing and Urban Development (HUD) and are . administered through the Idaho Department of Commerce. ➢ $552,000 available for Senior and Community Center Projects in Idaho for FY 2003. ➢ Applications are due the first Friday in March each year to the Idaho Department of Commerce. Applications will be ranked and reviewed by the Governor's Economic Advisory Council in mid April and awards announced by end of April. Funds should be available by July 1. ➢ Cities and Counties are the eligible applicants however a City/County can apply on behalf of a Senior Center or other non-profit organization. ➢ Maximum available amount for a senior center rehabilitation project is $100,000. ➢ Match can be cash, other grant or foundation funds, labor, donated materials or equipment, loans, land sales, waiver of local fees, etc. ➢ All cash committed to the project is valued at $1.50 for every $1.00. ➢ All grants are required to be administered by an "Idaho Department of Commerce approved ICDBG Block Grant Administrator". The grant will pay the City, up to 10% of the grant amount requested, to procure grant administration services. The grant- administrators role it to assist the City meet the grant requirements and work with the Senior Citizens to complete the project. Prior to submitting the grant analication the City will need to do the following: o City agrees to sponsor application on behalf of the Meridian Senior Center. o Adopt Fair Housing Resolution. Publish in local newspaper (once) o Adopt the Residential Anti -displacement and Relocation Assistance Plan. Publish in local newspaper (once) o Adopt Citizen Participation Plan o Conduct a Public Hearing at least five days prior to application deadline. o Publish a Notice of Public Hearing in the local newspaper at least 7 days prior to the date of the Public Hearing. Purpose of the public hearing is to allow the citizens to hear a summary of the project and allow anyone to make a comment on the project. o Affidavits of Publications of the 3 publications need to be included in the application along with minutes of the public hearing. lam - o Procure Grant Administration Services. - Sage will supply RFP and Mailing list, County will need to mail RFPs to three names on list and make a selection from respondents. o Develop project scope, budget and plans - Senior Center leadership with Grant Administrator and Architectural/Engineering assistance. o Sign subrecipient agreement with senior center. o Sign grant application - prepared by Grant Administrator. o Elected official(s) participate in 10 minute presentation before the Economic Advisory Council if invited. Once grant is awarded the City will need to complete the following: o Adopt an Excessive Force Policy. o Adopt an Anti -Lobbying Certification. o Adopt and publish a Non -Discrimination Policy and Grievance Procedure to use if someone has a complaint. o Appoint an Environmental Review Officer to complete an Environmental Review Record - Grant Administrator. o Publish a FONSI - Finding of no Significant Impact once in local newspaper (only if FONSI determination is made) o Set up a non-interest bearing account to deposit grant dollars into and write checks from. o Sign Requests for Funds that will be prepared by the grant administrator once invoices have been approved. o Deposit funds and pay invoices for the project. When sub -recipient agreement is entered into, checks are only issued to two parties (Grant Administrator fee and Seniors) o Conduct 2nd public hearing during the construction period. Publish Public Hearing Notice once in local newspaper. o Complete an Handicapped Accessibility Plan. - Assisted by Grant Administrator o Complete an Analysis of Impediments to Fair Housing. - Assisted by Grant Administrator. o Provide copy of audit to Department of Commerce. o Sign Closeout paperwork that will be prepared by the Grant Administrator. Sample of information needed to prepare a senior center application. Garden Valley Senior Center Items Needed • Cost Estimates, Drawings, Floor Plans, Site Plans • Copy of Lease for new building. • List of kitchen equipment to be moved to the new facility, and estimate of value. • Letters of Support from businesses, seniors, anyone. • Inventory of features of existing building which are undesirable. (Health concerns), Safety, Weatherization, Parking, Fire hazard, handicapped accessibility, • What is the project area population? • Population of seniors in project area? • List of donations and volunteer labor. • What does Crouch intend to do with hall. (If possible?) • Do you charge a registration fee for seniors to join? • What is the square footage of the existing center and the new facility? • Provide list of the services conducted at center along with the frequency. - Who rents space? - Health Clinics - Recreation - Meals - Educational - Transportation - Other • Project Description. What will be done to the new facility. Contractor can probably provide. • What are the benefits of the project, i.e. additional space. • Will the new facility include an area to part bus, van. • Do you currently pay rent? • Fill out physical conditions chart for existing facility. • Have you had.health code inspections? • Who is the contractor you have been working with? • Send preliminary acquisition letter to owner. • List of everyone you have been working with, (Name and phone #) • What was the number of seniors served in 1998? (unduplicated) • How many meals were served in 1998? • What is your average daily participation? • Do you have meals on wheels? • What is your minority participation? • What was the most meals you served in one day? • Do you have outreach services to attract minority members? • Cost comparison of rehab vs. new construction /1 - Leslie Toombs Economic Development Planner Sage Community Resources Itoombs(a),sageidaho, com 322-7033 CITY OF WEISER DOWNTOWN REVITALIZATION APPLICATION PROJECT COSTS & FUNDING Total Proiect Cost The project cost can be broken down into three different components. Cost estimates have been developed as summarized below and more detailed cost information is presented following this page. Phase 1 Railroad Depot Site & Access Improvements $ 310,000 State Street from Commercial to West Park $1,002,000 Tri -Wye from West Part to East Park 268,000 Sub -total $1,580,000 State Street from W. Park to Highway 95 $ 342,000 Sub -total 342,000 TOTAL PHASE 1 $1,922,000 Sources of Funds This downtown revitalization application for $500,000 will only address the elements included in Phase I, for a total construction cost of $1,580,000. The following are the funding sources: Idaho Community'De3elopment Block Grant $ 500,000 City of Weiser Street Improvement Cash $ 300,000 Local Improvement District (7 years) $ 144,095 STP Enhancement Grant (Depot rehab) $ 455,000 Washington County Economic Development Grant $ 12,000 . City of Weiser In-kind Services (City public works crews) $ 60,905 Idaho Transportation Department Turnback 450,000 Total Sources of Funds $1,922,000 Description of Pure Local Match This proposed Weiser Downtown Revitalization Project will provide the following physical improvements along the public right-of-way on State Street from the Union Pacific Depot on the South side to Park Street on the North, and one block east and west of State Street: new curb and gutter, removal and replacement of existing sidewalks while installing underground power source in the sidewalk, reconstruct streets, add a storm drainage system, add brick pavers and conversation corners and historical lighting. The source and amount of pure local matching funds committed to these activities is as follows: Cash City of Weiser Street Improvement Cash $ 300,000 Local Improvement District $ 144,095 STP Enhancement Grant $ 455,000 Washington County Economic Development Grant $ 12,000 City of Weiser In -Kind Services, Electrical/Water/Sewer $ 60,905 Idaho Transportation Department Turnback $ 450,000 (ITD Tumback Improvements - With the construction underway with US 95 Weiser Alternate Route by the State, ITD will "Tumback" State Street to the City of Weiser with a direct contribution of $450,000 Of which $300,000 will be used from E Park Street to about Gray Avenue. The work is an extension of the project as defined in this Application and construction is scheduled for the spring/summer of 1999.) $1,422,000 plus ICDBG grant 500,000 Total Cash Match Available for Downtown Revitalization $ 1,922,000 Local/Private Investment Completed in Anticipation Of Downtown Revitalization Project City of Weiser Purchase of Property $ 98,000 Purchase of Additional Property $ 40,000 Flag Pole $ 1,100 City Hall Awnings $ 7,500 Sidewalk/Curb (Railroad Station) $ 1,900 Total $ 145,500 Showtime Video _ $ 15,000 Ace Hardware $ 2,500 Washington County Title $ 30,000 Star Theater $ 10,000 G & D Properties $ 30,000 Total $ 87,500 TOTAL MATCH $1,313,000 COMPANY ;202 388 6926 IDAW. P MN R An IDAcoWz COMPany i J FAX TELEPHONE NUMBER D �Lc)- �S` FROM COMPANY; IDAHO POWER COMPANV FAX TELEPHONE 208-388-6926 FAX_ �f �M-7_ PHONE NUMBER OF PAGES INCLUDING COYER SHEET --a-- This transmission may contain information that is privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or use of the information contained herein (including any reliance thereon) is STRICTLY PROHIBITED. If you received this transmission in error, please immediately contact the sender and destroy the material in its entirety, whether in electronic or hard copy format. Thank you. Meridian: Louisiana Pacific Expansion Rick Jackson: 250-5362 (cell) rick.Jackson(a,l co .com Louisiana Jackson in Meridian produces extruded decking materials. They currently have 84 employees and 7 extruders. They plan to expand at their current site and add 8 more extruders which each have the capacity to produce 3 times the capacity of their current machinery. 3 extruders will be added in April in their first phase of expansion and 2 more in August and then 3 additional within the next 2.5 years. 30 new employees will be added in first phase with an additional 60 planned for the future. The expansion will use the large blue building on site that currently is not in use. A $15 million investment is planned. Product output will increase from 150,000 lbs. Per month to 600,000 lbs. ?? In board feet, this equates to . Employees will be hired at $9.50 per hour until trained at which time pay will increase to $11.50 per hour. Full benefits are provided. Classroom training is be coordinated through Selland College and training on the specialized machinery would be provided at the corporation's headquarters plant in Selma, Alabama. The first phase of the company's expansion requires 3 megawatts in power availability. This can be provided for the near future from the Meridian sub -station which currently provides power to the plant. Ultimately, with full expansion, 10 megawatts of power is required. This would need to be routed from Idaho Power's Black Cat substation which is 2.5 times the distance and would cost $1 million. ROWS also need to be secured. The planned expansion would make the Meridian plant the Louisiana Pacific hub for the Western United States. All states west of the Mississippi would be served by Lousiana Pacific, Meridian, Idaho. T Zo vi F, I lb 3�4Z • Bob Buckingham Energy Team - Electrical W LP Louisiana-Pacific Corporation PO Box 14165 Scottsdale, AZ 85267-4165 602.595.4507 fax: 602.595.4508 Bob.Bucldngham@lpcorp.com www.lpcorp.com Roger L. Dieringer Strategic Sowcing Manager IP. Louisiana-Pacific Corporation 1001-45 N. P.O. Box 3107 (77305) Conroe, TX 77301 936.788.9759 fax: 309.285.2663 ce11:281.414.4990 Roger.Dieringer@lpcorp.com www.lpcorp.com whi'M An IDACORP company KRISTI PARDUE Key Account Representative VOICE: (208) 388-2415 FAX: (208) 388-6404 CELL: (208) 861-6136 RES: (208) 362-9268 kpardue@Idahopower.com P.O. BOX 70 BOISE, IDAHO 83707 :. F R AL CITY OFC�VYlG�1�Yl IDAHO 4� i '� a-V.��SINCE 903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M. Rountree Shaun Wardle CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 E. Bower Street 888-3579/fax 898-5501 Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 - Sewer (WWTP) 3401 N. Ten Mile Road 888-2191/fax 884-0744 - Water 2235 N. W. 8th Street 888-5242/fax 884-1.159 April 7, 2005 Karl Augustine Sage Community Resources 10624 West Executive Drive Boise, ID 83713 Re: Louisiana Pacific Publications Dear Mr. Augustine, Enclosed you will find the Notice of Public Hearing for the Status of Funds scheduled for April 26, 2005 City Council Meeting, and the Valley Times Legal Advertising Proof of Publication for Resolutions No. 04-421, 04-422, 04-423, 04-424, 04-425, for March 2, 2004 and Resolutions No. 04-421, 04-422, 04-424, and 04-425 for March 28, 2005. Please feel free to contact our office with any questions at 208-888-4433. Sincerely, JOA _� kLu"�� Tara Green Deputy City Clerk C_Tllej CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK -FAX 888-4218 HUMAN RESOURCES -FAX 884-8723 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 APR 04 '05 09:51 FR CITY OF MERIDIRN ' IDAHO POWER COMPANY P.O. BOX 70 MVER BOISE, IDAHO 83707 An IDACORP company April 1, 2005 Mr. Kenneth E Ropski Louisiana Pacific Corporation 420 West Franklin Road Meridian, Id 83642 208 888 4218 TO 3223569 P.01/01 RECEIVED APR -1 2005 City of Meridian City Clerk Office Subject: Notice of completion of Work Order # 27163770-02 for the Meridian 017 12.5Kv distribution feeder project to the Meridian LP Wood Polymers plant. Dear Ken: Idaho Power Company is sending this letter for your records and to comply with the City of Meridian and Sage's request for documentation. This WO #27163770-02 started on or about 1-24-05 and was completed 3-21-05. No other payments will be requested from LP Wood Polymer. We have inspection documentation of the project from the start of the Work Order to completion, should any additional request for detailed information be needed. Please call me at 388-2524 if more information is needed. Sincerely yours, a- 4,---t4 a) A Bruce Cleveland Delivery Servicos /cc: William G Berg Jr_ City of Meridian ** TOTAL PAGE.01 ** 10624 W. Executive Dr. Boise, ID. 83713 208.322.7033 208.322.3569 FAX www.sageidaho.com TTYITDD 1.800.377.3529 EEO/AA Employer n?ww. sa.get dah o. cony MEMORANDUM TO: Ms. Lorna Thorpe, Safety Manager Louisiana-Pacific Corporation (LPC) FROM: Karl T. Augustine, Planning Specialist Grant Administrator on behalf of the City eridian DATE: March 3, 2005 SUBJECT: City of Meridian Idaho Community Development Block Grant ICDBG-04-III-26-ED Thank you for the time you spent on the telephone today concerning the LPC infrastructure project. As you are aware, Leslie Toombs is no longer with Sage Community Resources (SAGE) and the grant administration responsibilities for this project have been re -assigned to me. I look forward to working with you and the City of Meridian on the implementation of this important infrastructure project. To that end, I have recommended that we meet along with the City's repre- sentative(s) to establish, if you would, an implementation team to facilitate the completion of the project. I have suggested and you have agreed to meet with me at Meridian City Hall at 10:00 a.m. on Tuesday, March 16, 2005, for this purpose. I have called and spoke with Mayor de Weerd who has directed me to work with and through Mr. Will Berg, Meridian City Clerk, concerning this project's imple- mentation. I have called Mr. Berg and left a message concerning our meeting plans and I will contact you as soon as I have a confirmation from Mr. Berg. In the interim, I have enclosed a copy of the fully executed Grant Assistance Agreement, et. al., that you requested. Receipt of this documentation in advance of our meeting will hopefully make our time together more meaningful concern- ing potential questions and understandings. I will bring with me a copy of the actual grant application for your use with me to the March 15`h meeting since you have indicated that the Grant Assistance Agreement is your primary document- ation need at this time. Thank you again for your support and cooperation in this process. Please feel free to contact me if you have questions or are in need of additional information. I can be reached by telephone at 208-332-7033 or toll-free at 800-859-0321, both lines use extension 252; by FAX at 208-322-3569; and by E -Mail at kaugustine@ sageidaho.com. Grant Assistance Agreement & Certification of Compliance with Grant Conditions Note: This form is a sample agreement to be completed with attachments. It serves to solidify the relationship of the business to the grant project. It also informs the business of the requirements needed for grant assistance. This form must be completed and signed by the application deadline to be reviewed and ranked. Introduction These Idaho Community Development Block Grants are funded by the federal government for the specific purpose of creating jobs for Low and Moderate Income (LMI) persons. The construction of the infrastructure for the benefit of a business is only a means to this end. An assisted business must realize the receipt of grant assistance obligates them to fulfill this national objective of assisting LMI persons. Sometimes this means the business must modify its hiring policies and collect additional data from the persons hired to fill the new job or existing positions that become available through turnover. It also means the business will make its records available for inspection by federal, state, and local officials to document LMI benefits have occurred. Agreement The City of Meridian is applying for an Idaho Community Development Block Grant to provide electrical power infrastructure improvements from which Louisiana-Pacific Corp. will benefit. Louisiana-Pacific Corp. has plans to expand in the City of Meridian, County of Ada, Idaho due to the receipt of a grant that will increase or provide public infrastructure sufficient for the company's needs and requirements. As a result of the grant assistance, the company certifies and agrees that by December 31, 2004, it will create 39 jobs as a direct result of the grant project and that of those jobs at least 51% will: (choose one option below) _ be made available to LMI persons. XX will be held by LMI persons. The company further agrees to abide by all the following conditions of this Grant Assistance Agreement. Definitions A. The City of Meridian, hereafter is known as the GRANTEE. B. The Louisiana-Pacific Corp., hereafter is known as the COMPANY. C. Funding Source: The Idaho Community Development Block Grant (ICDBG) program is funded by the U.S. Department of Housing and Urban Development (HUD) and managed by the Idaho Department of Commerce (DEPARTMENT). D. Low and Moderate Income (LMI): Family median income standards are set by HUD at a county level and by family size. Families having income 80% or less of the median income are defined as moderate income families. Families having income 50% or less are defined as low income families. HUD prepares a family size and income table each year. E. LMI Person: A member of a LMI family. F. Full -Time Equivalent (FTE): Job creation must be calculated in FTEs. Part-time jobs must be aggregated into FTEs. Generally, employment of 2080 hours per a 12 -month period or 30 hours or more a calendar week, is considered to be full-time. G. The Job Training Partnership Act (DTPA): The federal law that provides for the Private Industry Councils and job training programs for income qualified persons. New employees hired through JTPA programs are automatically considered LMI persons. H. First Source Hiring Agreement: An agreement between the company and the Private Industry Council where the company agrees to first seek job applicants from the JTPA before seeking job applicants from other sources. I. Full Application: The community's application to the Idaho Department of Commerce for Idaho Community Development Block Grant (ICDBG) assistance. The application details the business plans for location or expansion in the community and the type of new jobs, number of new jobs, and other information as required by the ICDBG program. The Project The GRANTEE agrees to provide the following public infrastructure to assist the COMPANY with its planned expansion or location in the community. Improvements in conjunction with Idaho Power to deliver additional electrical power from the Franklin/Main Street transfer station to the Franklin Road location of Louisiana-Pacific Corp. Jobs Creation/Retention The COMPANY commits that by December 31, 2004, it will create 39 net new FTE jobs above its current employment as established by the COMPANY payroll of April 1, 2004, hereby incorporated into this agreement. Of these jobs, 51% will (choose one option below) be made available to LMI persons. XX be held by LMI persons. Job Descriptions Referenced The job descriptions of the jobs to be created and/or retained, as included in the full application, are hereby incorporated into this agreement. The jobs are described by job title, skill level, training opportunities and whether they are considered LMI jobs. If there is a combination of created and retained jobs, the job description will indicate whether created or retained applies. Timetable for Job Creation The COMPANY will report job creation and hiring efforts and provide supporting evidence and documents on the timetable set forth herein. Also included here are major milestones of the company's location or expansion efforts, such as start of construction, completion, production startup, etc. DATE ACTIVITY DOCUMENTATION REQUIRED January, 2004 Approval of Corporate Capital Improvement CPMS Signature Project for $14.7 million to add production Capability to Meridian facility March, 2004 ID Power completes initial upgrades to 3MW Line as temporary solution to power needs. April, 2004 First of three new extrusion lines is installed Begin addition of supplemental staff to service new lines Job Fair, Job Service Positing, Temporary Agencies referrals established May, 2004 Three new extrusion lines installed and aligned For full operation by month-end Fall, 2004 With grant assistance, begin installation of IOMW power line extension and required ID Power Meridian Substation Upgrades. December, 2004 Hiring of new staff complete 2005-2006 Capacity to expand for installation of 5 additional extrusion lines with corresponding staff expansion. Recordkeeping and Reports The COMPANY will maintain evidence and documentation of the jobs to be created and/or retained and the persons hired to fill the new jobs and/or employed currently. The information will include the person's name, family income, race, ethnicity, sex, and handicapped status. This information will be maintained for three (3) years beyond the final date of completion of the job creation. A. When the business has chose to document that at least 51% of the jobs will be available to LMI persons, the following documentation must be attached to this agreement. 1. A listing, by job title, of the permanent jobs to be created, indicating which jobs will be available to LMI persons, which jobs require special skills or education, and which jobs are part-time. 2. A detailed description of the training to be provided for any jobs requiring special skills or education. If another agency will be doing the training, documentation of its commitment shall be included. 3. A description of actions to be taken by the grantee and business to ensure LMI persons receive "first consideration" for the jobs. First consideration means a business will give objective consideration to the employment of LMI persons. For a business to demonstrate it considered a LMI person, it must agree to obtain and keep on file for verification a written certification by the person of his or her family income and size or agree to consider referrals from an employment agency. The employment agency must agree to refer individuals who they determine to be LMI based on HUD or DTPA criteria. These entities must maintain documentation that is available for grantee or federal inspection. The first consideration approach was developed by HUD with the expectation that over 51% of persons hired will be LMI. Merely considering 51% LMI persons for 100 created jobs is insufficient, because jobs are not offered to, or taken by the first person interviewed. The hiring practices of the business must be analyzed. Should it appear the normal practice is only one of three people interviewed are hired, then a comparable number of LMI persons should be given first consideration for the job. The business is required to consider a sufficient number of LMI job applicants to meet this requirement. 4. The grantee and business agree to have on file, once jobs are filled, a listing by job title of permanent jobs filled, which jobs were made available to LMI persons, total household income of persons filling jobs, and documentation of how first consideration was given to LMI persons. The documentation for first consideration must include the hiring process used, which LMI persons were interviewed for a particular job, and which LMI applicants were hired. B. When the business has chosen to document at least 51% of the jobs will be held by LMI persons, the following documentation must be attached to this agreement: 1. A listing by job title of the permanent jobs to be created, what skills and education are required for those jobs, which jobs are likely to be held by LMI persons, and which jobs are part-time. 2. Once the jobs are created, the grantee and the business agree to have on file a listing by job title of the permanent jobs filled, which jobs are held by LMI persons, and the person's total household income before the person is hired for the job. C. When LMI benefit is based on job retention, the files must include: 1. Evidence the jobs would be lost in the absence of CDBG assistance. 2. For each business assisted, a listing by job title of permanent jobs retained, indicating which jobs are part-time and which jobs are held by LMI persons at the time the assistance is provided. 3. Information on the size and total household income for each retained job held by LMI persons. 4. Where applicable, identification of the retained jobs projected to be held by or become available to LMI persons through job turnover within two years of the CDBG assistance (the business must select either the held by or available to criteria). The information the job turnover projections were based upon must also be included. 5. For jobs based on turnover to betaken by or made available to (select one) LMI persons, a listing of each job that has turned over to date and the respective documentation required for, taken by, or available to, as listed previously. D. Acceptable documentation on applicant/employee family income includes: 1. Verification the employee/applicant is a referral from state, county or local employment agency or other entity that agrees to refer individuals who they determine to be LMI based on HUD's criteria. These entities must maintain documentation that is available for grantee or federal inspection. 2. Written certification signed by the employee/applicant of household income and size to establish LMI status showing either the actual income of the family or a statement the family income is LMI according to CDBG standards. These certifications must include a statement the information is subject to verification by the local or federal government. 3. Evidence that employeetapplicant qualifies for assistance under another program with income qualification criteria at least as restrictive as those used by this program. This could be referrals from the Joint Training Partnership Act, except for referrals under the JTPA Title III program for dislocated workers. Monitoring Rights of Government Officials The information and all records related to the job creation will be made available to the GRANTEE, the Idaho Department of Commerce, and federal officials from the U.S. Department of Housing and Urban Development. The COMPANY will allow the above officials access to the records during regular working hours. The COMPANY shall, upon request, allow for visual inspection of the company expansion and provide for interviews with employees to verify job creation. Penalties and Remedies Regardless of the number of new jobs created, the COMPANY agrees to reimburse the GRANTEE the entire amount of the grant if less than 51% of all new jobs created are filled by LMI persons. The COMPANY agrees to reimburse the GRANTEE a pro rata dollar amount per job not created if the total number of new jobs created does not meet or exceed the number of jobs committed above. The dollars per job ratio is $6,410 being the grant dollar to new job ratio contained in the full application. The COMPANY agrees that the decision of the DEPARTMENT will be final in judging the level of job creation and the percentage of LMI persons hired. Effectiveness This agreement is effective from the time the full application is submitted to the DEPARTMENT and will remain in effect until the jobs are created and the grant is closed out by the DEPARTMENT. Closeout occurs after the DEPARTMENT determines the GRANTEE has complied with all grant conditions, regulations, and the COMPANY has created the jobs per this agreement. This agreement is based upon the contract, rules, and regulations of the ICDBG program. Signatures I certify by my signature that I have the authority to commit the Louisiana-Pacific Corp. to this Grant Assistance Agreement. Signed: Date: Name and Title: Kenneth E RopsId 'Plant Manager. Louisiana-Pacific Corp. Meridian, Idaho I certify by my signature that I have the authority to commit the City of Meridian to this Grant Assistance Agreement. Signed. Name and Title: C/ Date: q- /Z �� Job Documentation Form National Objective: Provision of Low and Moderate Income Jobs Jobs Documentation - Created and/or Retained CFR 24 PART. 570.483 (b) (4) notes that "For an activity designed to create or retain permanent jobs, the unit of general local government must document that at least 51 percent of the jobs will be available to or held by low and moderate income (LMI) persons. Jobs are considered to be available to LMI persons based on the nature and extent of the skills, education, and experience required to qualify for the jobs, training opportunities that would make such jobs available...." To provide documentation sufficient to meet the extent of the regulations, please complete the following form: Date: Grantee: City of Meridian, County of Ada, Idaho Grant No: ICDBG Contract Date: Business/Company Name: Louisiana-Pacific Corp., Meridian, Idaho Authorized Company Representative: Kenneth E Ropski Plant Manager Louisiana-Pacific Corp., Meridian, Idaho Name and Title Signature ,robs Created Documentation: 1) Total number of new jobs to be created as a result of this 39 project. Total Jobs 2) Total number of these new jobs projected to be available 37 to low and moderate income persons. Total LMI Jobs Jobs available to LMI because: a) Special skills are not requisite or training will be 1. Skills not required provided. (Circle One) 2. Training provided b) First consideration is given to LMI applicants. Yes or No 3) Percentage of the total created jobs available to LMI 90% persons (51% minimum). Percentage 4) Proposed Jobs Created attached. XXX Yes or No 5) Grant Assistance Agreement attached. XXX Yes or No 6) Projected date of job creation. December 31, 2004 Date J3 0 Z W m d m aNi z 0 J E_ p p o2 0 0 0 0 o v0 a4) CL M vv 00 a-4 00 't 00 v 00 to 00 It ti) 00 v� 0 vo 0 m a� d 0 - CL 00 (4 r d M M O .. CL Z U 0 m CI C1 d y C +' C i i i i i N i Q R L f" ((1 m (D m N m M m 41 m (D m ma ' m U O (0 n X W m C () O m _y c O Y- dO O O m m Q O O L O O L O O O 0 02 .Y 0-6 `O 7 W L L O L U m (n V) Q: CL O LD aW LQ w LD rnW LD WW Lcl O 0W U La v_,w O m a _0 MC =Q) =t7 3:a(n =aU m m R N O 0 O O O (OOC4 C. Qo m cl) M N M - ,may. °c. R L m 0 V O O 0 E c `a N uoi N Lo N � N a (o 'o m -O m R W Q V% N N N U0')N NNW v N n n r N = ri R = o� a° n n n n 0 U) Z i W C6 W W (O a 7 MR O N W am _ as o ccm-' EE o 5 co c C O C o U) ° E� E�AR mC Nm cE -a c:om�m 0>R s H Xi E m° ww c m a c Sc qa co E CL C m a Ca o W Eo o o 2o 0v0 E = aN•mo m m a3mc >°coa,m t m ) cy E W ° Q.4)p2 > Om p_ 0� = CL -c Rj0° e a 0m v LD m o m aO° VI m On em i =mc vaN W E lzo &mEv vTm mcc ro m a$m n m o a oE = ac cN t m o°•r_m m m c r_o 0 E LCE Co a) Nr- 0 m � �gov no m` m om O V a U U7 N4n�E cl (D CL cvl cy m - ' � o` 0CL(n a) E 4zm m 0 N (�'� 0 n R 7E'� m c ° t° c 2 p ° �'v m CL m` Qm00a o 0 0 co °i c 0 c OQ lLo O(�Jm3Ew2� 2m F-�m C F-owh(°>EF-0Rin �R m R m O m C E O 'D C m R .r a O a = O m C C Q C C _O/ N ..., .O O _ R � td co _ O _m C L OL C m m.0 F U N ioR m j Q �m c U w 2 UO �w _ cA am -(1) co -jm t P O N ra C LP HOURLY JOB DESChirTION Date: Job Posting: Molder Operator Crew(s): A, B, C, and D Reports to: Shift Supervisor Job Purpose: Under the supervision of the shift production supervisor: Operate equipment to safely produce quality decking products. Ke_ y Responsibilities: • Operate multiple and/or specific complex machine(s) • Address complex machine problems • Assist in assuring routine maintenance and quality checks are performed. • Utilize troubleshooting measures, • Maintain adequate communications with other Operators and/or Maintenance. • Accurately produce required daily paperwork. • Effectively communicate with shift team members. • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform daily housekeeping duties • Perform other duties as necessary. Skills, Knowledge, Abilities: • Knowledge of molder controls and appropriate adjustments. • Knowledge of appropriate equipment and tools. • Knowledge of quality procedures and controls. • Ability to timely prepare accurate production and/or finishing reports • Knowledge of safety and safe work processes • Ability to read, understand and follow safety rules • Ability to read and follow standard operating procedures. • Provide a strong understanding of plant operations flow. • Ability to read, interpret and follow quality procedures and standards Minimum Requirements: High school diploma, GED, or equivalent demonstrated work experience required Physical Reauirements/Work Environment: Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat, Safety Glasses, or Goggles Standing and/or walking for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. L'. I ...,JRLY JOB DESCRIPTIOi. Date: Job Posting: Extruder Operator Crew(s): _A, B, C, and D Reports to: Shift Supervisor Job Purpose: Under the supervision of the shift production supervisor: Operate equipment to safely produce quality decking products. Key Responsibilities: • Operate multiple and/or specific complex machine(s) • Address complex machine problems • Assist in assuring routine maintenance and quality checks are performed. • Utilize troubleshooting measures, • Maintain adequate communications with other Operators and/or Maintenance. • Accurately produce required daily paperwork. • Effectively communicate with shift team members. • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform daily housekeeping duties • Perform other duties as necessary. Skills, Knowledge, Abilities: • Knowledge of extruder and appropriate adjustments. • Knowledge of appropriate equipment and tools. • Knowledge of quality procedures and controls. • Ability to timely prepare accurate production and/or finishing reports • Knowledge of safety and safe work processes • Ability to read, understand and follow safety rules • Ability to read and follow standard operating procedures. • Provide a strong understanding of plant operations flow. • Ability to read, interpret and follow quality procedures and standards Minimum Requirements: High school diploma, GED, or equivalent demonstrated work experience required. Physical Requirements/Work Environment: Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat, Safety Glasses, or Goggles Standing and/or walking for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. 01 Lp. Fk-%0JRLY JOB DESCRIPTIO. Date: Job Posting: _ Operator Crew(s): _A, B, C, and D Reports to: Shift Supervisor Job Purpose: Under the supervision of the shift production supervisor: Operate equipment to safely produce quality decking products. Key Responsibilities: • Operate multiple and/or specific complex machine(s) • Address complex machine problems • Assist in assuring routine maintenance and quality checks are performed. • Utilize troubleshooting measures, • Maintain adequate communications with other Operators and/or Maintenance. • Accurately produce required daily paperwork. • Effectively communicate with shift team members. • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform daily housekeeping duties • Perform other duties as necessary. Skills, Knowledge, Abilities: • Knowledge of extrusion and/or molder controls and appropriate adjustments. • Knowledge of appropriate equipment and tools. • Knowledge of quality procedures and controls. • Ability to timely prepare accurate production and/or finishing reports • Knowledge of safety and safe work processes • Ability to read, understand and follow safety rules • Ability to read and follow standard operating procedures. • Provide a strong understanding of plant operations flow. • Ability to read, interpret and follow quality procedures and standards Minimum Requirements: High school diploma, GED, or equivalent demonstrated work experience required. Physical Requirements/Work Environment: Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat, Safety Glasses, or Goggles Standing and/or walking for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. Lp. .., 1RLY JOB DESCRIPTICG,� Date: RepJob Posting: LEADS Crew(s): A, B, C, and D orts to: Shift Supervisor (There will be two Leads assigned to each shift.) Job Purpose: Under the supervision of the shift production supervisor: provide technical, compliance, and training support to the assigned shift ensure that safety, production, quality, and environmental goals are met. Key Responsibilities: • Operate multiple complex machines • Address complex machine problems and expedite solutions. • Train and cross -train machine operators and operator trainees. • Provide technical support to crewmembers and follow up accordingly. • Assist in assuring routine maintenance and quality checks are performed. • Utilize troubleshooting measures, • Maintain adequate communications with other Supervisors and/or Maintenance. • Fill-in for absent machine operator(s). • Provide backup Supervisory support. • Provide knowledgeable support and understanding of required daily paperwork. • Provide a strong understanding of plant operations flow. • Effectively communicate with team members. • Coach personnel in safe work behaviors and safe operations. • Coach personnel in quality standards and requirements. • Perform OC technical tasks and tracking for color sampling and MOR's. • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform other duties as necessary. Skills, Knowledge Abilities: • Knowledge of extrusion and molder controls and appropriate adjustments. • Knowledge of appropriate equipment and tools. • Knowledge of quality procedures and controls. • Ability to prepare accurate and timely all forms of production and finishing reports • Knowledge of safety and safe work processes • Ability to read, understand and coach safety rules • Ability to deliver safe work behavior coaching • Time management and prioritizing skills. • Possess solid problem solving skills • Ability to implement direction. • Basic literacy in computer applications such as Word, Excel, and Outlook. • Basic mechanical skills. Minimum Requirements• • High school diploma, GED, or equivalent demonstrated work experience required. • Associates or College coursework highly desirable Physical Requirements/Work Environment Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat Safety Glasses or Goggles Standing, walking and/or driving for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. aw Reports to: Shift Supervisor I,,.oJRLY JOB DESCRIPTION Date: Job Posting: Material Handler Crew(s): _A, BC, and D Job Purpose: Under the supervision of the shift production supervisor and in conjunction with the shipping and receiving coordinator: Key Responsibilities: • Operate forklift • Train and cross -train other Material Handlers • Assist in assuring routine maintenance and inspections are performed. • Maintain adequate communications with Supervisors • Fill-in for absent Material Handlers • Accurately produce required daily paperwork. • Effectively communicate with team members. • Perform QC on inventory and received goods • Move material from production line to finish • Move material from finish to inventory • Load and unload trucks • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform other duties as necessary. Skills, Knowledge Abilities: • Knowledge of quality procedures, and controls. • Provide a strong understanding of plant operations flow. • Ability to timely prepare accurate inventory reports. • Knowledge of safety and safe work processes • Ability to read, understand and follow safety rules • Time management, prioritizing and logistical skills. • Possess solid problem solving skills • Ability to implement direction. • Certified forklift driver with supervisor's recommendation Minimum Requirements: High school diploma, GED, or equivalent demonstrated work experience required. Physical Reguirements/Work Environment: Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat Safety Glasses or Goggles Standing, walking and/or driving for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. LP hvu'RLY JOB DESCRIPTION Date: Reports to: Job Posting: Utility Worker Crew(s): A, B, C, and D Shift Supervisor Job Purpose: Under the supervision of the shift production supervisor: Perform tasks and operate equipment necessary to facilitate the safe production of quality decking. Key Responsibilities: • Feed and/or tail off production finishing machine product. • Notify operator of machine problems • Assist in assuring routine quality checks are performed. • Maintain adequate communications with other Shift operators and laborers. • Assist in preparing required daily paperwork. • Assemble, label, strap, and package decking product units • Perform daily housekeeping duties. • Perform QC technical tasks and tracking for color sampling and MOR's. • Perform all duties in accordance with safety rules and regulations. • Participate in all training related or appropriate to the position • Perform other duties as necessary. Skills. Knowledge Abilities: • Basic knowledge of extruder and/or molder • Basic knowledge of appropriate equipment and tools. • Basic knowledge of quality procedures and controls. • Can prepare accurate and timely production and/or finishing reports • Knowledge of safety and safe work processes • Ability to read, understand and follow safety rules • Ability to read and follow standard operating procedures. • Provide a strong understanding of plant operations flow. • Ability to read, interpret and follow quality procedures and standards Minimum Requirements: High school diploma, GED, or equivalent demonstrated work experience required. Physical Reguirements/Work Environment: Manufacturing plant Ability to use and wear, for extended periods of time, PPE such as but not limited to: Dust mask respirator, earplugs, earmuffs, tyvex coveralls, assorted gloves, fall protection harness, hardhat Safety Glasses or Goggles Standing and/or walking for up to 12 hours on concrete surfaces Ability to lift 60lbs Good visual acuity and depth perception. Good eye/hand coordination. YOUR 2004 LP BENEFITS PACKAGE LP. A SUMMARY OF BENEFITS For Non -Union Hourly Emplovees LP Corporation offers its employees an excellent, comprehensive package of personal benefits. This chart gives a broad overview of the many benefits available. LOUISIANA-PACIFIC CORP. This document is a summary of the LP plans available. If there is a discrepancy between the information included here and the official plan documents or contracts, the official documents or contracts will decide plan provisions. For more information, refer to the Summary Plan Description. LP reserves the right to revise or delete the programs, plans or any benefit provisions described here at any time for any reason. Health Care Coverage Allows you to elect health care If elected, coverage begins the first of the VALUE: coverage for self and eligible dependents that includes: month following one month of Employee Only $19.24 Medical employment. Employee + 1 $43.85 Dental Employee + Family $69.66 Vision VALUE CHOICE: Prescription Employee Only $42.30 Work / Life Employee + 1 $96.37 Employee + Family $152.98 CATASTROPIC MEDICAL ONLY: Employee Only $2.64 Employee +1 $6.01 Employee + Family $9.53 HMOs (Where Available): Employee Only $19.24 Employee + 1 $43.85 Employee Assistance Program Provides you and your dependents Date of Hire Em o ee + Famil$69.66 LP Paid access to 24-hour professional help for rsonal,famil or work-related issues. Basic Life and Accidental Death 8, Dismemberment Insurance CoverageM000. $25,000. Coverage begins the first of the month following date of hire. LP Paid Optional Life and Accidental Death & Dismemberment Insurance for You may elect additional coverage up Coverage begins the first of the month Employee paid — cost based on age Employee, Spouse and Children to: $200,000 for Employee following approval of application. and level of coverage purchased. 50% of Employees basic and optional coverage for Spouse $5,000 for dependent children Short Tern Disability Pays 60% of base pay per week for up Coverage begins after completion of 6 LP paid to 26 weeks during periods of short- months of employment term disability, Flexible Spending Accounts Allows you to set aside money on a pre- If elected, coverage begins the first of the Employee Paid tax basis to pay for eligible health rare month following one month of and dependent care expenses. employment. 401K 3 Profit Sharing Pian Allows you to defer up to 50% of Automatic enrollment at 2% of Employee Paid compensation on a pre-tax basis. compensation. May be changed at any time. 401 K Matching Contributions LP matches dollar for dollar on Fully vested atter 3 years of service for LP Paid employee contributions up to 3% of pay active participants after 10/01/01. deferred, and 25¢ of every dollar on the next 2% of Day deferred. Profit Sharing Contributions Part of 401 (k) Plan, provides up to 3% Fully vested after 5 years of service, LP Paid of pay based on co an profits Retirement Account Plan LP credits 5% of your pay to your Fully vested after 5 years of service. LP Paid account each pay period. Interest credited daly. Tuition Reimbursement Program Employee is reimbursed for 80% of the Eligibility begins after completion of 12 LP Paid cost of tuition and books, up to an months of employment annual maximum of $5,250 (prior a val races Holiday Pay Eight designated and two personal Date of Hire for 1g personal holiday. o LP Paid holidays per year. Eligibility for 2nd personal holiday during 1'r calendar year of employment requires a hire date before July 1. Vacation Pay Provides paid time off based on length Date of Hire. LP Paid of employment, employee accrues vacation hours each pay period beginning with 1.54 hours and a max of 40 hours annualt . LOUISIANA-PACIFIC CORP. This document is a summary of the LP plans available. If there is a discrepancy between the information included here and the official plan documents or contracts, the official documents or contracts will decide plan provisions. For more information, refer to the Summary Plan Description. LP reserves the right to revise or delete the programs, plans or any benefit provisions described here at any time for any reason. 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Bolver ` ircet R98-3579/ fix t39ti-5501 FROM., CITY OF MERIDIAN — CITY CLERK'S OFFICE (208) 888-4433 FAX # (206) 888-4218 Planning & 7oning 660 E. Watertower i.ane NAME: WILL BERG Surto 202 884.5533 /fax 888-6854 TITLE !DEPARTMENT— CITY CLERK Police 14tH E. Watirtowcr Lane COMMENTS: l G� 4 Z6 ! �� 888-6078/fax 846-7366 Public WorksG/�!G �l2cr/it-Csf .l' ahf%t�hr r,rn f'• Watertower Lane `.iurtc 200 ?08-.5ti;00/fax 898-9551 40 �QA �`-"'-'�� d� — -914* - Building n60 F. Watertower Lard- Suite 15U C(/6� lk A4C7 887-2211 /fax 887-1297 y Sewer (WWTP) 3401 N. Ten Mile 1 0ac 888-2191 /fax 884-0744 W,1tCr 2235 N. W 8th Street g';5-5212 /fax 884-1159 PLEASE CALL (208) 888-4433 IF YOU DO NOT RECEIVE ALL FAX TRANSACTIONS SUCCESSFULLY. THANK YOU. 0T)' HALT. 33 LAST IDAHO AVENLIE MERIDIAN, IDAHO 83642 $SR•4��IH (208) 888-4433 "(T'%[:1N III{SOURCES-F,�x 884.872.1 FINANCE A UTIL1'1v 1311 -LING -FA\ 887•dF,1.3 AIAVOWS OFFICE -Fix\ 884.8119 IDAHO COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER MADSEN, DIRECTOR Environmental Release Idaho Community Development Block Grant (ICDBG) Notice of Removal of Grant Conditions and Release of Funds Grantee: Grant Title: Grant #: Grant Activity: Estimated Project Cost: City of Meridian Louisiana Pacific Expansion ICDBG-04-III-26-ED Electrical Infrastructure for Louisiana Pacific $422,000 which includes $250,000 ICDBG On July 29, 2004, this office received the Request for Release of Funds and Certification on the Environmental Review for the project described above. X No objections to the Release of Funds have been received and 15 -days have passed since receiving the Request for Certification. All objections to the Release of Funds received have been considered by the department and 15 -days have passed since receiving the Request and Certification. This memo removes the environmental conditions on the project described above and also constitutes the authority to use the ICDBG funds provided under Title I of the Housing and Community Development Act of 1974. This memo is to be attached to the Specialist �L\ Cliff Long, R&CD Admini Roger B. Madsen, Director Effective Date cc Leslie Toombs, Sage Community Resources SUTESTREEr OFFICE x700 West State Street • P.O. Box 83720 * Boise, Idaho 83720-0093 • Tel: 208-334-2470 • Fax: 208-334-2631 • Webi cl.idaho.gov Equal Opportunity Employer JID AHO COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER MADSEN, DIRECTOR Date: October 5, 2004 To: The Honorable Tammy de Weerd Mayor, City of Meridian 33 E. Idaho Avenue Meridian, Idaho 83642 From Pat Madarie Communityreridian-[CDBG-04-111-26-ED nt Specialist: Regarding: City of THE FOLLOWING DOCUMENTS HAVE BEEN PROVIDED TO YOU FOR YOUR: Review: ❑ Action: ❑ Signature: ❑ ❑ CONTRACT (Sign both copies and return to our office.) ❑ EXECUTED CONTRACT (Retain document in your project file.) ❑ CONTRACT AMENDMENT (Sign both copies and return to our office.) ❑ EXECUTED AMENDMENT (Retain document in your project file.) ❑ ENVIRONMENTAL RELEASE (Retain document in your project file.) FINDING OF EXEMPTION (Retain document in your project file.) .SUBCONTRACT APPROVALS (Retain document in your project file.) ADDITIONAL CLASSIFICATION ❑ CONTRACT AWARD APPROVAL ❑ BID DOCUMENT APPROVAL ❑ PHONE CONVERSATION FOLLOW UP ❑ OTHER r/1RAkACAIT0- I have reviewed and approved the procurement process and contract for grant administration between the city and Sage Community Resources. .TATE �5T#tEET OFFICE 700 West State Street • P.O. Box 83270 • Boise, Idaho 83720 0093 208 334-z4/u • cLiaano.gov Equal Opportunity Employer s w� A K X A 1. k September 3, 2004 OCT4®� 10624 W. Executive Dr. Boise, ID. 83713 Mr. Pat Madarieta 208.322.7033 208.322.3569 FAX IDOCL, , . www.sageidaho.com PO Box 83720i'�`' Boise, ID 83720 Re: City of Meridian / LP Polymer Business Expansion Financial Report Dear Pat: I have attached a copy of the updated Idaho Power invoice for the Meridian LP project dated 8/31/04. Before completing a financial report form for the project, I wanted to confirm whether the following billing method would be appropriate: Refer to the "Customer Costs -Idaho' page with line items number 1 through 20. Reimbursement to Idaho Power: Unpaid costs listed in the right-hand column which include the following: $182,366 fbr line installation/upgrade costs minus company betterment and customer cash allowance/salvage credit. $2,205 for ACRD permit fees (line 12) $12,165 which equates to 75% of costs to upgrades required to be made to the substation (line 17). Total reimbursement: $196,736 Reimbursement to Louisiana Pacific: $5,067 salvage credit (line 3). Amount credited to LP for portions of the TTY/TDD ( existing system which Idaho Power can salvage for reuse. This can be 1.800.377.3529 EEO/AA Employer viewed as a separate sale where ID Power is purchasing back a portion of the existing system from LP. $4,320 for engineering costs (line 13). A separate invoice and receipt will be included with reimbursement request. Total reimbursement: $9,387 The $4,000 listed on line 12 is for a private ROW purchase and ineligible for reimbursement. Sincerely, & I OL� cz��t--L Leslie Toombs Economic Development Planner i ►-] ° �5 t3j JU o m G.t�,,° r �i n .� o c� a o iCy.:i7 ?: c"o Y C■ c p o w.etio a p, • rp .'T 0 y, ce :wctOH' or rr. VL"7'� cn a�pn ,.O��. `�-'„Co► ;' C1 0fs. ".rf3,•i. GAO .An dO. ow • �O�k"Pcro� . pvcfp�, rF :r (,D CD W O ^ oO wp` b�w f?v�o yYo "yp`�+•N�v� O:!ir ot :■ =t N C p 'd p �' �. �..y w m p »,'t m . C y y n b b `pe, y ;.t�o•n tP p o p o �'....a1(��'. En IL v,°. � '�;V:d.. t� ,- y°O.z i! .Z' No.,apOp G.- �wa�'��'y �:J O lD•.a� _ pb r CD y o .,C�o o'd o� ... C a, W H � ;-r .7 OG e'.'c1 � $ � » � C� � C � "''' ►'• .� � ry � N O � :"' rr : �- p �-t Q• ++�'d. fD � � ■ A. (D ; ►-+ 'o c►y �d::'•fa,D p�►+��►•.K�..;w '.� ryiCra° K•wn�- a�`oo waw (owoa :•'"e p .a ��' y ««��• o war i $ �• a. pp u 1 b '�• ci �' y C:''1b h m N 7 / Top Stories Boise, Idaho - Idaho's #1 website Wednesday August 18, 2004 8:11 a.m. MDT Search Home W 12 -Print it 1 ' Discuss it I E-mail it to a Local News friend Beyond Idaho Weather Idaho gets dozens of Sports Extra Zidaho new jobs Classifled Center Business I 10:25 PM MDT on Tuesday, August 17, 2004 Consumer Alert I Adam Atchison Health Idaho's NewsChannel 7 Restaurant inspection Newsletters Share your opinion Boise --Dozens of jobs are on the way to q �I Illi WI two Idaho cities. Two different companies will be expanding their operations - Hotlinks: seen on 7 courtesy of state and federal grants. z4%7 NewscnannelV _.____ Both Jerome and Meridian applied for and Cogtact 7 received the grants. Each city will use the Jobs at KTve News Team money to help create a total of 64 new TV Sales jobs. Production Ki -VB Jerome received $500,000 from the state. Kitchen Se venI's Heroes The Rural Idaho Initiative grant will aid in oirIdaho the construction of a medical technology NW Backroads _,. park. 25 jobs will be added there. Tribute to Our Troops .. __.._ _._....__._ _. . ............. Incred Internet Guy wears New µ yµ Meridian also received $250,000 in federal money from an Idaho Community Development Block grant. Meridian's money will boost power supply to the Louisiana Pacific Company and help the plant expand its operations, adding 39 new jobs. Louisiana Pacific is a building supply company. One of its plants has been based in Meridian since 2000. The City of Meridian says its grant creates exciting potential for other local economies as well. "When they have job growth, it kind of Welcome, Members Visit Member Center Customize I Make This YourHome Page I E-mail newsletters I My_S-pecal.$Dire.St Adyertis. ng HomeCenter Residential CommunityTours MoveCenter Remodelers AutoCenter Find a car Coupons HealthConnections Foot & Ankle Maxillofacial & Dentistry Cosmetic Surgery Medical imaging Reproductive Medicine ChurchConnections Find a Church Complete List And ... JobCenter DatingiCenter Buy tickets List your event Find a phone number Home Page Local News Index Regional National World Business Crime Education Health Technology Consumer Alert Restaurant Inspections has a ripple a ,ect," said Meridian Mayor Tammy De Weerd. "They use Idaho suppliers out of Nampa Fruitland and Weiser and so those economies will also benefit because they'll be using more supplies." Idaho cities can apply quarterly to receive these grants. This is the second Idaho community development block grant that Meridian has received this year. Earlier, they received money to bring the senior citizens center up to code. Louisiana Pacific says this is just the first phase of its expansion and the company hopes to add even more jobs later on. More headlines... Medical experts fear Charley's aftermath ... ...................... ..... ........ _............ ................... .......... _.._.. 3 -alarm fire rips through apartment building --------------------- --------------------------------------------------------------- Soldier from Boise dies in Iraq ---...._---------------------------_---------------------------------------...... Idaho gets dozens of new jobs ----------- ------------------ ----------------------- -........... ...... ----------- Many Charley victims filing for unemployment More... ARTICLE TOOLS: Print it I Discuss it I E-mail it to a friend Hotlinks Newsletters Share your opinion Weather Index Air Quality Skycams Ski Report Road Reports WeatherBug Table of Contents Sports Index Local Sports National Scott Slant Marketplace AutoCenter Service Center HomeCenter DatingCenter Zidaho Entertainment Events Living Marketplace Movies Help Center I Contact Us I Terms of Service I Privacy I Advertising I Site Map I About Us OJ(M.COM14AW01 wellisite ske 19H 2004 Edward R. Murrow award winner for best regional web site 2003 Idaho Press Club 1st place award for Web Site General Excellence ©2004 Belo Interactive Inc. newWindow.document.write('\n'); Idaho's NewsChannel 7 Hotlinks TV Schedule 24/7 NewsChannel 7 Contact 7 Jobs News Team Production Sales Community KTVB Kitchen Seven's Heroes DIY Idaho NW Backroads /'-1 DIRK KEMPTHORNE GOVERNOR NEWS RELEASE E RELEASE CONTACT: Mike Journee August 17, 2004 (208) 334-2100 04:085 KEMPTHORNE AWARDS $750,000 FOR JOB CREATION IN JEROME AND MERIDIAN PROJECTS WILL ADD 64- JOBS TO IDAHO ECONOMY (BOISE) Idaho Governor Dirk Kempthorne today announced $750,000 in grants that will help create new jobs in Jerome and Meridian. "Here are two examples of how the State of Idaho works closely with communities across the state to maximize their economic development potential," Kempthorne said. "These new jobs in Jerome and Meridian will be a great asset to those communities." The City of Jerome will use a $500,000 state Rural Idaho Initiative grant to help build a sewer system necessary for the construction of the Crossroads Point project. The state's investment is expected to create 25 new jobs for local residents. In Meridian, the city will use a $250,000 federal Idaho Community Development Block Grant to construct an electrical system necessary for the expansion of Louisiana Pacific, a wood siding and decking company that will add 39 new jobs to the local economy. "The positions these projects will create typically make above average wages and receive benefits," said Idaho Commerce & Labor Director Roger Madsen. "These are the kind of jobs we like to see go into a community, especially in rural areas." The state grant funds are part of Governor Kempthome's Rural Idaho Initiative, a $3.75 million general fund package that funds job creation projects and places economic development professionals into rural areas. The federal grants funds are part of a $10 million allocation Idaho receives each year from the U.S. Department of Housing and Urban Development. Both�'ro• wi; are administered by Idaho Commerce & Labor. All projects are reviewed p . and approved by the Idaho Economic Advisory Council, a six -member private sector advisory board appointed by the Governor to oversee the agency's economic and community development activities. Return to August PressReleases Governor's It (Contact Privac Policy_ I State of Idaho Copyright © 2000, Idaho Office of the Governor. All rights reserved. Leslie Toombs From: Bob Buckingham [bbuckingham@energyops.com] Sent: Friday, June 18, 2004 11:44 AM To: Ken.Ropski@lpcorp.com Cc: Leslie Toombs; roger.dieringer@lpcorp.com Subject: $4,000 Easement Check - LP / Plum Creek Ken, I received notification yesterday that Idaho Power received our check and is finalizing the transaction with Plum Creek. All of their paperwork on this is dated June 14th so we were able to meet Leslie's deadline for the block funding. Bob Buckingham LP Energy Team 6/18/04 ;208 388 6926 ar � I understand I have just missed you for vacation. Hope it was a great one. I am putting together information to assist the City of Meridian and Louisiana Pacific in applying for federal ICDBG funds to bring power to the Meridian LP Polymer plant. Arden Davis has been facilitating with this process in coordinating the needed Idaho Power. information. The federal requirements specify that materials and equipment be purchased through the competitive bid process. I understand that as a regulated utility you have your own procedures due to your contractual obligations. Do you have a short summary you could provide or reference to your procurement guidelines that we could submit with the grant application? The Idaho Dept. of Commerce and Labor has requested that we obtain a statement for the file to show that a standard set of procedures are followed in lieu of the standard sealed bid process. I am trying to get all information together by June 14. You may reach me at the following contact information. Thank you! Leslie Toombs Planning Department Sage Community Resources -------------------- 10624 W. Executive Drive Boise, ID 83713 208.322.7033 ext. 227 208.322.3569 - fax ltoombs@sageidaho.com -------------------- PA Required City Information / Actions Calendar: March 15 Grant application due to IDOC March 9 Public Hearing: CDBG application (draft application available for review) (2°d Tuesday) Minutes of Public Hearing March 2j Advertisement for public hearing must be no later than this date Xz Citizen Participation Plan - Adopted Fair Housing Resolution — Adopted and published Residential Anti -displacement and Relocation Assistance Plan — Adopted and Published Procurement for Grant Administration (Required to have an "ICDBG Certified Grant Administrator" to administer the grant. Fee is capped at 10% of grant amount and is a grant eligible expense.) Procure Engineering or Architectural services, advertised procurement if over $25,000. (Only if being paid for with grant funds.) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter signed by Mayor outlining any local investment, match towards the project. Letters of Support: eg. Chamber of Commerce, Downtown Association, other r'S}." Q 3rf - Z +f5 h REGIONAL LABOR COSTS * MERIDIAN Average Hourly 1st Quart. Median 3rd Quart. "Idaho contains six Business &Financial $ 15.11 $ 19.42 $ 25.10 wage survey regions. Computer & Math 17.19 23.77 32.99 Architecture & En Engineering 9 9 17.74 20.62 25.48 Community specific wages Healthcare Practitioners & Technical 16.13 20.03 24.77 may differ Sales & Related 6.99 9.44 14.68 from regional averages. Office & Administrative Support 9.05 10.84 13.76 Construction & Extraction 11.08 14.56 18.98 Production 8.53 10.40 13.17 FINANCIAL SERVICES Number Total Deposits -2001 Banks & Savings Institutions (local) 14 $ 291,632,000 TRANSPORTATION MAJOR HIGHWAYS Route Direction Miles Jurisdiction Designation (Route) To Access Federal Interstate 1-84 E -W 1 Federal Highway US 20 E -W 3 Federal Highway US 26 E -W 3 Federal Highway US 30 E -W 1 State Highway 21 NE -SW 13 State Highway 44 E -W 6 State Highway 55 N -S 8 AIR SERVICE Runway Miles To Navigation Equipment Lenath Downtown Boise Municipal VORTAC, USTIC NDB, ILS, MLS 9,763 & 7,400 12 Scheduled Passenger Flights Freight Flights Local Charter Carriers Flights per day Carriers Flightsenv_ Service Available? Boise Municipal 7 80 5 45 yes BUS SERVICE Scheduled Bus Service Available no Passenger Service Available no Buses Per Day 0 Distance to Nearest 8 mi Charter Service Firms (local) n o RAIL SERVICE Railroads Serving the Community Union Pacific Freight Service Available yes Distance to Nearest 0 mi Passenger Service Available no TRUCKING SERVICE Scheduled Freight Carrier Service yes Overnight Express Parcel Service Available yes Overnight Express Mail Service Available yes Page 3 City of Meridian Louisiana Pacific Expansion Idaho Community Development Block Grant Application Meeting February 10, 2004 IDAHO POWER CONSTRUCTION PROJECT INFORMATION Project Description Power capacity to be provided What will be built: # and type of poles, linear feet of power line, transformers... Project budget: Engineering, materials, construction costs Method of construction: Bids / Davis Bacon Permits required: Current Status ROW status Project Schedule Project Map Need by Friday, Feb 27 to prepare ICDBG application for Mar 9 public hearing. ICDBG Requirements: Environmental review (can be started as soon as above information is available) Minimum 2-3 month process before release of funds. 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Profile of General Demographic Characteristics: 2000 Geographic Area: Meridian city, Idaho [For information on confidentiality protection, nonsampling error, and definitions, see text] Subject Total population .......................... SEX AND AGE Male...................... Female...................................... Under years ............................... 5 to 9 years ................................. 10 to 14 years ............................... 15 to 19 years ............................... 20 to 24 years ............................... 25 to 34 years ............................... 35 to 44 years ............................... 45 to 54 years ............................... 55 to 59 years ............................... 60 to 64 years ............................... 65 to 74 years ............................... 75 to 84 years ............................... 85 years and over ............................ Median age (years) ................... Number I Percent 34,9191 100.0 17,138 49.1 17,781 50.9 3,973 11.4 3,532 10.1 2,810 8.0 2,151 6.2 1,717 4.9 6,929 19.8 6,035 17.3 3,641 10.4 1,059 3.0 821 2.4 1,253 3.6 760 2.2 238 0.7 30.11 (X) j 18 years and over ............................ 23,158 66.3 Male ...................................... 97.9 11,205 32.1 Female .................................... Black or African American ................... 11,953 34.2 21 years and over ............................ 166 22,124 63.4 62 years and over ............................ 1.3 2,718 7.8 65 years and over ............................ Chinese ................................. 2,251 6.4 Male...................................... 71 943 2.7 Female .................................... 0.2 1,308 3.7 RACE One race .................................... 34,177 97.9 White ..................................... 32,927 94.3 Black or African American ................... 164 0.5 American Indian and Alaska Native........... 166 0.5 Asian ..................................... 440 1.3 Asian Indian ............................. 42 0.1 Chinese ................................. 78 0.2 Filipino .................................. 71 0.2 Japanese ................................ 60 0.2 Korean .................................. 68 0.2 Vietnamese .............................. 33 0.1 Other Asian '............................ 88 0.3 Native Hawaiian and Other Pacific Islander.... 42 0.1 Native Hawaiian .......................... 17 - Guamanian or Chamorro .................. 7 Samoan ........... .... 8 Other Pacific Islander 2 ..... ff............. 10 Some other race ........................... 438 1.3 Two or more races ........................... 742 2.1 Race alone or in combination with one or more other races: 3 White ....................................... 33,611 96.3 Black or African American ..................... 259 0.7 American Indian and Alaska Native ............. 337 1.0 Asian....................................... 715 2.0 Native Hawaiian and Other Pacific Islander...... 107 0.3 Some other race ............................. 674 1.9 1, Subject HISPANIC OR LATINO AND RACE Total population .......................... Hispanic or Latino (of any race) ................ Mexican................................... Puerto Rican ............................... Cuban.................................... Other Hispanic or Latino .................... Not Hispanic or Latino ........................ White alone ......... ....................... RELATIONSHIP Total population .......................... In households ................................ Householder ............................... Spouse ................................... Child...................................... Own child under 18 years ............... . Other relatives ............................. Under 18 years ......................... Nonrelatives .............................. . Unmarried partner ....................... In group quarters.... .......... Institutionalized population ................... Noninstitutionalized population ............... HOUSEHOLD BY TYPE Total households ......................... Family households (families) ................... With own children under 18 years .......... Married -couple family ....................... With own children under 18 years .......... Female householder, no husband present..... With own children under 18 years .......... Nonfamily households ........................ Householder living alone .................... Householder 65 years and over........... . Households with individuals under 18 years ..... Households with individuals 65 years and over .. Average household size ....................... Average family size ........................... Number I Percent 34,919 1,291 833 36 13 409 33,628 32,270 34,919 34,656 11,829 8,093 12,627 11,283 825 305 1,282 499 263 153 110 11,829 9,515 5,795 8,093 4,750 1,037 767 2,314 1,717 503 6,022 1,486 2.93 3.26 100.0 3.7 2.4 0.1 1.2 96.3 92.4 100.0 99.2 33.9 23.2 36.2 32.3 2.4 0.9 3.7 1.4 0.8 0.4 0.3 100.0 80.4 49.0 68.4 40.2 8.8 6.5 19.6 14.5 4.3 HOUSING OCCUPANCY Total housing units ....................... 12,293 100.0 Occupied housing units ....................... 11,829 96.2 Vacant housing units .......................... 464 3.8 For seasonal, recreational, or occasional use ............................ 22 0.2 Homeowner vacancy rate (percent) ............. 2.7 (X) Rental vacancy rate (percent).................. 2.9 (X) HOUSING TENURE Occupied housing units .................. 11,829 100.0 Owner -occupied housing units ................. 9,973 84.3 Renter -occupied housing units ................. 1,856 15.7 Average household size of owner -occupied units. 2.98 (X) Average household size of renter -occupied units. 2.67 (X) Represents zero or rounds to zero. (X) Not applicable. ' Other Asian alone, or two or more Asian categories. 2 Other Pacific Islander alone, or two or more Native Hawaiian and Other Pacific Islander categories. 3 In combination with one or more of the other races listed. The six numbers may add to more than the total population and the six percentages may add to more than 100 percent because individuals may report more than one race. Source: U.S. Census Bureau, Census 2000. 163 U.S. Census Bureau COUNTY LABOR FORCE DATA Nonfarm Employment 2000 Total Nonfarm Employment 180,438 Food Products A da County POPULATION Chemicals 46 Metals 619 Machinery (exc. elect) 1970 1980 1990 2002 CITY 2,616 6,658 9,596 39,067 Trans/Comm/Util 1970 980 1990 2002 COUNTY 112,230 173,036 205,775 312,337 COMMUNITY AGE GROUPS 1970 1980 11990 .2000 Under 5 years 183 755 935 3,973 5 to 19 years 717 1,480 2,238 8,493 20 to 44 years 698 2,689 3,991 14,681 45 to 64 years 609 979 1,313 5,521 65+ years 409 755 986 2,251 Median age 33.5 27.1 29.8 30.1 COMMUNITY GOVERNMENT REVENUE Typical Property Tax Rate 1.3929498% Total Net Market Value 2001 1,804,031,129 COUNTY LABOR FORCE DATA Nonfarm Employment 2000 Total Nonfarm Employment 180,438 Food Products 1,906 Lumber.& Wood Products 2,333 Chemicals 46 Metals 619 Machinery (exc. elect) 6,484 Electronics & Elep: Equip. 10,211 Other Manufacturing 4,301 Construction 12,300 Mining 118 Trans/Comm/Util 9,710 Wholesale & Retail Trade 44,838 Finance, Insur. & Real Est. 10,172 Services & Misc. 49,559 Government 27,842 Civilian Labor Force 2000 2001 Total Labor Force 170,914 180,161 Total Employment 165,844 173,848 Total Unemployed 5,070 6,313 Percent Unemployed 3.0% 3.5% Fane 2,355 2,286 Employment -- indicates no employment or suppressed data Idaho Department of Commerce •-- P.O. Box 83720, Boise, ID 83720-0093 (208)334-2470 http:/ /www.idahoworks.com COUNTY INCOME/PAYROLL (In Dollars) LARGEST EMPLOYERS/MANUFACTURERS Name School District No. 2 Blue Cross of Idaho Albertsons, Inc. Wal-Mart Idaho Dept. of Law Enforcement St Lukes Meridian Medical Ctr Thomas Management Corporation RC Willey Home Furnishings Food Services of America Fred Meyer, Inc. Western States Equipment City of Meridian ENERGY RESIDENTIAL COMMERCIAL INDUSTRIAL HOUSING COMMUNITY Product or Servi Education Insurance Services Retail Food Sales Department Store Police Academy Health Care Services Property Management Retail Furniture, Appliances, & Electronics Food Distributor Retail Food Store Heavy Equipment Government Services NATURAL GAS $ 45.78 (75 therms/mo.) $ 224.86 (400 therms/mo.) $ 40,965 (100,000 therms/mo. Direct Sale) $11,848 Customer Owned Gas Transport Fee (100,000 therms/mo.) ELECTRICITY $71.18 (1,000 KWH/Mo.) $ 5,029.34 (300 KW, 90,000 KWH/Mo.) $ 19,589.31 (1 MW, 400,000 KWH/Mo.) MERIDIAN 1999 46,140 2001 33,739 10,554,787 2001 2,756 6,032,236 Employees 2,857 580 400 375 250 250 250 216 200 200 200 190 Percent Built Between 1980 and 1989 1969 1979 1989 Median Household Income 9,708 17,510 30,246 1969 1979 1989 Per Capita Income 3,961 10,015 18,737 Personal Income Total (000) 436,862 1,690,305 3,765,244 Median Rent 1969 1979 1989 Avg. Monthly Wage 543 1,042 1,727 Annual Payroll (000) 222,235 972,754 2,023,348 LARGEST EMPLOYERS/MANUFACTURERS Name School District No. 2 Blue Cross of Idaho Albertsons, Inc. Wal-Mart Idaho Dept. of Law Enforcement St Lukes Meridian Medical Ctr Thomas Management Corporation RC Willey Home Furnishings Food Services of America Fred Meyer, Inc. Western States Equipment City of Meridian ENERGY RESIDENTIAL COMMERCIAL INDUSTRIAL HOUSING COMMUNITY Product or Servi Education Insurance Services Retail Food Sales Department Store Police Academy Health Care Services Property Management Retail Furniture, Appliances, & Electronics Food Distributor Retail Food Store Heavy Equipment Government Services NATURAL GAS $ 45.78 (75 therms/mo.) $ 224.86 (400 therms/mo.) $ 40,965 (100,000 therms/mo. Direct Sale) $11,848 Customer Owned Gas Transport Fee (100,000 therms/mo.) ELECTRICITY $71.18 (1,000 KWH/Mo.) $ 5,029.34 (300 KW, 90,000 KWH/Mo.) $ 19,589.31 (1 MW, 400,000 KWH/Mo.) MERIDIAN 1999 46,140 2001 33,739 10,554,787 2001 2,756 6,032,236 Employees 2,857 580 400 375 250 250 250 216 200 200 200 190 Percent Built Between 1980 and 1989 9.9 Percent Built Between 1990 and 2000 Census 70.0% iau 1990 2000 Total Housing Units 2,893 3,746 12,288 Median Value of Owner -Occupied Housing 47,000 60,900 121,200 Median Rent 183 295 629 COUNTY 1980 1990 2000 Total Housing Units 67,835 80,849 118,516 Median Value of Owner -Occupied Housing 54,900 70,500 124,700 Page 2 BUS SERVICE Scheduled Bus Service Available no Passenger Service Available no Buses Per Day 0 Distance to Nearest 8 mi Charter Service Firms (local) In o RAIL SERVICE Railroads Serving the Community Union Pacific Freight Service Available yes Distance to Nearest 0 mi Passenger Service Available no TRUCKING SERVICE Scheduled Freight Carrier Service yes Overnight Express Parcel Service Available yes Overnight Express Mail Service Available yes Page 3 REGIONAL LABOR COSTS * MERIDIAN Average Hourly 1 st Quart. Median 3rd Quart. * Idaho contains six wage survey Business & Financial $ 15.11 $ 19.42 $ 25.10 regions. Computer & Math 17.19 23.77 32.99 Community Architecture & Engineering 17.74 20.62 25.48 specific wages Healthcare Practitioners & Technical 16.13 20.03 24.77 may differ from regional Sales & Related 6.99 9.44 14.68 averages. Office & Administrative Support 9.05 10.84 13.76 Construction & Extraction 11.08 14.56 18.98 Production 8.53 10.40 13.17 FINANCIAL SERVICES Number Total De oo sits -2001 Banks & Savings Institutions (local) 14 $ 291,632,000 TRANSPORTATION MAJOR HIGHWAYS Route Direction Miles Jurisdiction Designation (Routel To Access Federal Interstate 1-84 E -W 1 Federal Highway US 20 E -W 3 Federal Highway US 26 E -W 3 Federal Highway US 30 E -W 1 State Highway 21 NE -SW 13 State Highway 44 E -W 6 State Highway 55 N -S 8 AIR SERVICE Runway Miles To Navigation Equipment Length Downtown Boise Municipal VORTAC, USTIC NDB, ILS, MLS 9,763 & 7,400 12 Scheduled Passenger Flights Freight Flights Local Charter Carriers Flightsear day Carriers Flightse}err day Service Available? Boise Municipal 7 1 80 5 45 yes BUS SERVICE Scheduled Bus Service Available no Passenger Service Available no Buses Per Day 0 Distance to Nearest 8 mi Charter Service Firms (local) In o RAIL SERVICE Railroads Serving the Community Union Pacific Freight Service Available yes Distance to Nearest 0 mi Passenger Service Available no TRUCKING SERVICE Scheduled Freight Carrier Service yes Overnight Express Parcel Service Available yes Overnight Express Mail Service Available yes Page 3 MUNICIPAL SERVICES Sewer System Treatment Plant Design Capacity 5.5 mgd Average Daily Usage (% of capacity) 78 % Largest Main Line Capacity (diameter) 36 inches Water System Maximum Plant Daily Production 30 mgd Maximum Daily Usage 2.5 mgd Average Daily Usage 7 mgd Storage Capacity 2.5 mg Fire Protection System Rating by Idaho Surveying & Rating Bureau 5 0 = best; 10 = worst) Number of Paid and Volunteer Firefighters 35 Police Protection Number of Full -Time Officers 60 Part One Crimes* Per 100,000 Population 3,133 (2001) ' Part One crimes are the 8 most serious crimes as defined by the FBI. Planning Services Regulatory System Comprehensive Plan Zoning Ordinance Building Permit System Subdivision Ordinance Territory Covered by Zoning Municipality County Library System Number of Public Libraries COMMUNICATIONS Radio Broadcast Station (local) Televison Broadcast Stations (local) Cable/CATV/Satellite TV Companies Number of Local Daily Newspapers Number of Local Weekly Newspapers Telephone Systems: Digital Switching Available Electronic Analog Switching Available Universal One -Party Service Yes No X X X X X X E Distance Yea tQ to nearest X 0 mi X 8 mi X 0 mi 1 1 X X X Page 4 MERIDIAN MEETING & LODGING FACILITIES Number of Meeting Facilities Number of Meeting Rooms Total Seating Capacity Seating Capacity of Largest Room Number of Lodging Rooms HEALTH CARE FACILITIES Number of Hospitals Distance to Nearest Ambulance Service Available Number of General Clinics EDUCATIONAL FACILITIES PUBLIC SCHOOLS District Name Meridian Joint District #2 PRIVATE SCHOOLS (all grades) Number of Schools in County Enrollment Total (*Not all private schools report) PROFESSIONAL -TECHNICAL SCHOOLS Public Secondary Programs (by District) Name Meridian Joint District #2 Post -Secondary Name Boise State University Professional -Technical Northwest Nazarene University Treasure Valley Community College COMMUNITY COLLEGES (nearest) Nam Treasure Valley Community College MERIDIAN Public Owned Private Owned 3 12 5 15 1,435 1,497 1,200 300 303 1 64 Beds 0 mi yes 9 Average Daily School Year Pupil/Teacher Attendance (ADA) 2001-2002 (FTE) Ratio 24,191 18.8 School Year 2001-2002 18 3,500 Enrollment- 2001-2002 4,950 Assoc/Certificate Short -Term Distance Enrollment -2001-2002 Tr inin inmiles) 1,445 7,649 10 - 5,877 10 438 1,350 28 Distance Enrollment -2001-2002 (in miles) 1,480 28 FOUR-YEAR COLLEGES OR UNIVERSITIES (nearest) Academic Distance Name Enrollment- 2001-2002 in it Boise State University 16,151 10 Northwest Nazarene University 1,370 10 Albertson College of Idaho 778 17 Page 5 WEATHER/CLIMATE TEMPERATURE Lowest Average Daily Minimum Temperature Highest Average Daily Maximum Temperature Hottest Month July Driest Month Coldest Month January Wettest Month PRECIPITATION Average Annual Total Precipitation 11.7 inches Average Annual Snowfall 21.6 inches HUMIDITY Average July Afternoon Humidity 22 % Average January Afternoon Humidity 72 % RECREATIONAL OPPORTUNITIES Number Acres City Parks 6 67 State Parks (within 50 miles) Eagle Island Veteran's Memorial Lucky Peak National Forests (within 50 miles) Boise Degree Month 22.6 January 90.6 July July January ELEVATION 2,600 feet Number Golf Courses 2 National Parks, Monuments, Recreation Areas and Major Natural Amenities (within 100 miles) Deer Flat National Wildlife Refuge Snake River Birds of Prey Natural Area Celebration Park Recreation Area Hell's Canyon Downhill Ski --Areas (within 100 miles) Bogus Basin Distance (miles) 10 18 26 Distance (miles) 14 Distance (miles) 20 20 30 68 Distance (miles) 25 LOCAL & REGIONAL ECONOMIC DEVELOPMENT ORGANIZATIONS Name Contac Phone (2081 Meridian Chamber of Commerce Teri Sackman 888-2817 Meridian City Clerk William Berg 888-4433 SAGE Community Resources Kathleen Simko Exec. 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O Z�mQ v 0C OHO Qf F J 0- N O wwLLj2: Cif 0Q x I O pOozz U U LLJJ J J WH Z<o< Q �Lf) Q�MNU)�� O X S W vCDi ,. Ln T) Z L'Z— z z z 00 L II -44z !v, r-, 10624 W. Executive Dr Boise, ID. 83713 208.322.7033 208.322.3569 FAX www.sageidaho.com TTY/TDD 1.800.377.3529 EEOIAA Employer July 21, 2004 Mr. Pat Madarieta Idaho Department of Commerce PO Box 83720 Boise, ID 83720-0093 Dear Pat: Attached is a copy of the Plum Creek easement for the City of Meridian / Louisiana Pacific utility expansion project. Please call me with any questions at 322-7033 ext. 227. Sincerely, Leslie Toombs Economic Development Planner I Plum Creek Tunberlands, L.P. _ 9.99 Third Avenue, Suite 2300 Seattle, Washington 98104-4096 206-467-3600 June 17, 2004 Idaho Power Company 1221 Idaho Street Boise, Idaho 83707 Attn: Arden V. Davis Subject: Easement Mr. Davis: 4tt P1umCreek Enclosed please fmd the fully executed Easement, No. 562-2.04-0150, across parts of Section 12, Township 3 North, Range 1 East, B.M., Ada County, Idaho. Will you please have this easement recorded, after which please send a copy of the recorded document to me at the above address. Please feel free to call me at (206) 467-3663 should you have any questions or require further information. Sincerely, Karen L. Roberts Document Writer cc: Rett Parker /kir Enclosures ' 7 FILED FOR RECORD AT THE REQUEST OF: PLUM CREEK TIMBERLANDS, L.P. 999 Third Avenue, Suite 4300 Seattle, WA 98104 File No. 562-2.04-0150 EASEMENT THIS EASEMENT, dated this F) qday of —, . 2004, from PLUM CREEK TIMBERLANDS, L.P., a limited partnership of the Stat Delaware, successor by merger to Plum Creek Timber Company, L.P., whose address is 999 Third Avenue, Suite 4300, Seattle, Washington 98104, hereinafter called "Grantor," to IDAHO POWER COMPANY, an Idaho corporation, whose address is 1221 Idaho Street, Boise, Idaho 83707, its successors and assigns, hereinafter called "Grantee," WITNESSETH: I. Grantor, for and in consideration of the covenants to be performed, does hereby grant to Grantee and its licensees, successors and assigns, subject to existing easements and valid rights, a permanent and perpetual, non-exclusive easement twenty (20) feet in width, approximately six hundred twenty-one (621) feet in length and approximately 36 inches in depth or deeper for the construction, operation, maintenance, repair and replacement of a buried electrical line along with related facilities and ingress and egress across Grantor's lands only across a portion of the SEl/4SE1/4 of Section 12, Township 3 North, Range 1 West, B.M., Ada County, Idaho, more particularly described as follows: Commencing at the SW Corner of the SE I/a, SE 1/a of said Section 12, thence NO°39' 04"W 640 feet to the REAL POINT OF BEGMINNING; thence N89°51'E 621 feet, more or less, to the POINT OF TERMINUS. Said easement shall be located approximately as shown on Exhibit "A," attached hereto and by this reference made a part hereof. It shall be Grantee's responsibility to secure access rights across lands owned by other parties, if necessary. The above grant and conveyance is subject to all matters of public record as of the date of this easement. I� The parties hereto agree that the rights hereinabove granted shall be subject to the following terms, provisions, and conditions applicable to Grantee, its successors and assigns: 1. PuLpose. The easement and right-of-way conveyed herein is for the purpose of constructing, reconstructing, maintaining, repairing, and replacing an electrical line and related facilities. 1 2. Reserved Rights. Grantor, for itself, its successors and assigns, reserves the right at all times and for any purpose to go upon, cross and recross, at any place on grade or otherwise, said right-of-way and to use the road adjacent to said right-of-way in a manner that will not unreasonably interfere with the rights granted to Grantee hereunder. Grantor shall have no liability or obligation of any kind to Grantee for losses or damages due to the interruption of operation or use of the electrical line by reason of the exercise by Grantor of its rights reserved in this paragraph, provided that utilization of this right does not include a right to construct or maintain any building or any other structure. 3. Third Parties. Grantor may grant to third parties, upon such terms as it chooses, anor all of the rights reserved b it herein; provided, that use b such y y P � y party shall be subject to the terms and conditions of this easement and shall not unreasonably interfere with the rights granted hereunder. 4. Right -of -Way Timber. Grantor reserves to itself all timber now on or hereafter growing within said right-of-way on its said land. Grantee shall have the right to cut timber upon the premises to the extent necessary for constructing, reconstructing, and maintaining the electrical line. Timber so cut shall, unless otherwise agreed to, be cut into logs of lengths specified by Grantor and decked along the road for disposal by the owner of such timber. 5. Exercise of Rights. Grantee may permit its officers, employees, contractors, licensees, lessees and their agents, hereinafter individually referred to as "Permittee" and collectively referred to as "Permittees," to exercise the rights granted to it herein. 6. Insurance. Grantee or Grantee's Permittees shall maintain a policy(ies) of liability insurance, issued in a form and by an insurance company acceptable to Grantor with a Best's Key Rating Guide of B+ or better. Coverage requirements shall be as follows: (a) A policy of Commercial General Liability Insurance to include limits of $1,000,000 combined single limit Bodily Injury and Property Damage each occurrence. (b) Automobile Liability insurance with minimum limits of $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage coverage. Coverage shall extend to all owned, hired or non -owned vehicles. (c) Employer's Liability Insurance, for employee bodily injuries and deaths, with a minimum limit of $100,000 each accident. (d) The policies specified in (a) and (b) above shall include an endorsement which shall name Grantor and Plum Creek Timber Company, Inc. and Subsidiaries, and/or Affiliates, as additional insureds on a primary basis for the duration of the easement term. (e) The policies specified in (a) and (b) above shall include an endorsement which shall provide that Plum Creek Timberlands, L.P. will be given a 30 -day written notice at P.O. Box 1990, Columbia Falls, Montana 59912, prior to cancellation or material change in the policy. 2 K M All such insurance shall be in a form and company acceptable to Grantor sufficient to protect Grantee and its subcontractors, to the extent that they are involved in the work, and Grantor against the claims of third persons, and to cover claims by Grantor against Grantee for which Grantee has assumed liability under this easement. (g) Prior to commencement of operations, Grantee shall furnish to Grantor a certificate of insurance, dated and signed by the stated, authorized agent for the insuring company or companies, containing a representation that coverage of the types listed above is provided with the required limits and the stated endorsements. Said certificate(s) of insurance will be sent to Grantor at the above address. 7. Indemnification. Grantee shall assume all risk of, and indemnify and hold harmless, and at Grantee's expense defend Grantor and Plum Creek Timber Company, Inc., together with its subsidiaries and affiliates (collectively, the "Plum Creek Companies") from and against any claims, loss, cost, legal actions, liability or expense on account of personal injury to or death of any persons whomsoever, including but not limited to employees of Grantor and Plum Creek Companies, or damage to or destruction of property to whomsoever belonging, including but not limited to property of Grantor and Plum Creek Companies, or any fire, resulting partly or wholly, directly or indirectly from Grantee's exercise of the rights herein granted; provided, however, that Grantee's undertaking herein contained shall not be construed as covering personal injury to or death of persons, or damage to or destruction of property resulting from the negligence of Grantor and Plum Creek Companies. 8. Liens. Grantee shall keep Grantor's property free from liens arising in any manner out of the activities of Grantee and shall promptly discharge any such liens that are asserted. 9. Taxes. Grantee shall pay all taxes and/or assessments that may become chargeable against this easement, if separately assessed by statute. Grantee shall also pay for all damages including but not limited to timber, crops and grazing lands located within such easement or adjacent thereto arising out of the use or maintenance of this easement. 'A x 10. Termination. If Grantee determines that the easement, or any segment thereof, is no longer needed, the easement traversed thereby shall terminate. The termination shall be evidenced by a statement in recordable form furnished by Grantee to the Grantor or its successor(s) or assign(s) a in interest. Grantor may terminate this easement, or any segment thereof, (1) by consent of the Grantee, or (2) after a five (S) year period of nonuse, by a determination to cancel after notification and opportunity for hearing as prescribed by law; Provided: That the easement, or segment thereof, shall not be terminated for nonuse as long as the easement, or segment thereof, is being preserved for prospective future use. 11. Rights and Obligations. The rights and obligations hereunder shall inure to the benefit of and be binding upon the successors and assigns of the parties hereto. 12. Governing_Law. This easement shall be interpreted and construed under the laws of the State of Idaho. 3 IN WTINESS WHEREOF, the parties hereto have executed this instrument as of the day and Year first above written. GRANTOR: Attest: By Sheri L. Ward, Assistant Secretary 4 PLUM CREEK TIMBERLANDS, L.P. By Plum Creek Timber I, L.L.C., its General Partner IDAHO POWER COMP, By Name: Roy illman Title: Real Property Manaser ACKNOWLEDGMENT STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this 1 -?' day of, 2004, before me personally appeared Rick R. Holley and Sheri L. Ward, to me�tobePresident and Chief Executive Officer and the Assistant Secretary, respectively, of Plum Creek Timber I, L.L.C., General partner of Plum Creek Timberlands, L.P., the limited partnership that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited partnership for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument on behalf of the limited partnership and that the seal affixed is the seal of said limited partnership. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year last above written. 4NOtary4lic in and for the State of Washinn Residing at My Commission Expires Printed Name _V\A,. eQ 4) fLt-S 61 t ` ; ACKNOWLEDGMENT STATE OF %&p ) )ss COUNTY OF ) On this Z eday of , 2004, before me personally appeared Roy Hillman, to me known to be the Real Pro y anager, respectively, of Idaho rower Company, the corporation that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument on behalf of said corporation and that the seal affixed is the seal of said corporation. IN WTINESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year last above written. « �° NOTARY°i Z * a woe i P J B I, °° O '419 P�,��OF44 Ilk a 9 A - Notary Public in and for the State of Residing ati�s My Commission Expires EXHIBIT "A" Sec. 12 Twp. 3N Rge. IW, B.M. Ada County, Idaho EASEMENT FROM PLUM CREEK TIMBERLANDS, L.P. TO IDAHO POWER COMPANY A, 40 Scale�in Feet1200 Iwo ► Plum Creek Date: April 26, 2004 O.S. - iww No•0874 P 1 L SCREEN PRINTING - (COATING FULL COLOR COMPUTERIZED GRAPHICS DIGITAL PRINTING ► `•� G o� Ai 00, \v\SNGt, A z121 S' I G., VIUIW6��---.,.., fi-A)t X MOP* Ten. e -fi4, .+ a:iwYrtilVrfdu (208) 888•-1946 FAX # (208) 888-1947 620 E, FRANKLIN, MERIDIAN, IDAHO 63642 JAN 10 '05 11:17 onr_c ,a, ... v v v v I v' T v n 1 V I ' r EN Pp1NrNG ' SGpE s O City, at heritdian L :IS Cent Td aho Ave. D T Ker'i.ti9 aan IPS a3642 O P .,:VOICE CIUSTDRDLER NO, ACCOUNT NUMBER SHIP VIA TEf(M6 . SLS; PERSON F.O.E. Oi DLR N0. FAY C:T'TY I.11 R.'.1Jl)1AN Cult Pick Up Net :30 Days U11 Artce-ch 604Z QTBACK Y. OROEAED QTY. SHIPPED ORDERED UESCRIPJ�ONPRICE, AMOUNT Ausi neaam Exp ayre3jc 4j Sign ,:Lief. m :3.1.0.00 .0 —THARK YOU FOR YOUR DUSTREeSI A SERVICE CHARGE OF 1.7S% PER MONTH (21% PER ANNUM) WILL BE CHARGED ON ALL PAST DUE ACCOUNTS, Thank You! /� C at .•.,-count #% Account # ' Purpose of Purchase Dept. pprova 0100 SALES TAX, TOTALDUE 2.10. @0 JAN 10 '05 1117 onrr n, No, 0874 ,y �cCEIVED JAN 10 2005 520 EAST FRANKLIN City of Meridian City Clerk Office MERIDIAN, IDAHO 83642 FAX (208) 888-1947 (208) 888-1946 E-mail: artech@homeinternet.net s H City of Neridi.an I P Attr%- Will Berg T O P .,:VOICE CIUSTDRDLER NO, ACCOUNT NUMBER SHIP VIA TEf(M6 . SLS; PERSON F.O.E. Oi DLR N0. FAY C:T'TY I.11 R.'.1Jl)1AN Cult Pick Up Net :30 Days U11 Artce-ch 604Z QTBACK Y. OROEAED QTY. SHIPPED ORDERED UESCRIPJ�ONPRICE, AMOUNT Ausi neaam Exp ayre3jc 4j Sign ,:Lief. m :3.1.0.00 .0 —THARK YOU FOR YOUR DUSTREeSI A SERVICE CHARGE OF 1.7S% PER MONTH (21% PER ANNUM) WILL BE CHARGED ON ALL PAST DUE ACCOUNTS, Thank You! /� C at .•.,-count #% Account # ' Purpose of Purchase Dept. pprova 0100 SALES TAX, TOTALDUE 2.10. @0 JAN 10 '05 1117 onrr n, I 1 i Q 00W cn J Z Q ;C CMD C7 0CD LL W00 co CO N 'a CO CD 1L WN O N = 1cm Lod u i m O 11�9s Q � , Lu w.' m IE v a •� W W w N 1 6 cc J C OR LU m C5 z 0: ul p w ru � J ° IL � a F- w 47 a p w V m O /- Date: September 17, 2004 To: The Honorable Tammy de Weerd Mayor, City of Meridian 33 East Idaho Avenue Meridian, Idaho 83642 From: Regarding: THE FOLLOWING uvL;u Review: ❑ Pat Madari4tjyl6unity Development Specialist ICDBG-04-JII[26-ED, Louisiana Pacific Business Expansion IDMQ COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER B. MADSEN, DIRECTOR HAVE BEEN PROVIDED TO YOU FOR YOUR: Action: ❑ Signature: ❑ Attached is a copy of your project sign and the sign specifications. These specifications and a CD have been sent to your grant administrator, Leslie Toombs. Please contact Leslie if you have any questions. cc: Leslie IoomDS, -)age 1-,VlIIr11u111Ly RGZ'Uu1kVQ STATE STREET OFFICE • 700 West State Street * P.O. Box 83720 • Boise, Idaho 83720-0093 • Tel: 208-334-2470 • Fax: 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer CONTRACT (Sign both copies and return to our office.) ❑ EXECUTED CONTRACT (Retain document in your project file.) ❑ CONTRACT AMENDMENT (Sign both copies and return to our office.) ❑ EXECUTED AMENDMENT (Retain document in your project file.) ❑ ENVIRONMENTAL RELEASE (Retain document in your project file.) ❑ FINDING OF EXEMPTION (Retain document in your project file.) ❑ SUBCONTRACT APPROVALS (Retain document in your project file.) ❑ ADDITIONAL CLASSIFICATION ❑ CONTRACT AWARD APPROVAL ❑ BID DOCUMENT APPROVAL ❑ PHONE CONVERSATION FOLLOW UP ❑x OTHER Attached is a copy of your project sign and the sign specifications. These specifications and a CD have been sent to your grant administrator, Leslie Toombs. Please contact Leslie if you have any questions. cc: Leslie IoomDS, -)age 1-,VlIIr11u111Ly RGZ'Uu1kVQ STATE STREET OFFICE • 700 West State Street * P.O. Box 83720 • Boise, Idaho 83720-0093 • Tel: 208-334-2470 • Fax: 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer Or IA- 6 3Sj 1DA"Q COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER B. MADSEN, DIRECTOR IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT Sign Specs After the notice to proceed with construction is issued, and prior to construction, GRANTEES and Subgrantees will, unless otherwise directed, erect a sign located prominently at the project site for all major construction projects. The sign shall be identical to the image provided on the CD and printout accompanying this contract. The grantee may either., 1) Hire a contractor to paint the sign according to the following specs: The sign should be identical to the electronic file/printout in overall appearance and proportion. It is to be 4' x 8' of 3/4" exterior grade MDO plastic sealed plywood, framed with suitable metal edge moldings for prevention of delamination. Paint with three (3) coats of exterior trim or sign enamel. Employ a sign painter approved by the GRANTEE to apply lettering, as directed, over the three -coat finish. At least two (2) additional coats are required for the lettering work. Secure sign to nominal 4" x 4" x 12' pressure -treated wood posts set 4'— 0" into ground with concrete surrounding each post. All lettering should conform to the electronic file/printout. 2) Provide the CD and printout to the vendor of your choice. All blue appearing on the sign should be Pantone 288; any green should be Pantone 343. The vendor will generate the image in vinyl and mount it on a weather -resistant 4'x 8' backing such as Econolite, Alumalite, Omega Board, MDO, or equivalent. If mounted on MDO, Omega Board, or an equivalent backing that has unfinished edges, the edges must be framed with suitable molding to prevent delamination. The sign should then be secured to 4" x 4" x 12' pressure -treated wood posts set 4'— 0" into the ground with concrete surrounding each post. West State Street • P.O. Box 83720 • Boise, Idaho 83720 0093 • Tel: 208 -334-2470 Fax: 208 334 z6si weo: ci.iaano.guv Equal Opportunity Employer r City of Meridian Sign Specs • The sign on the file was created at 24" x 12" in proportion to the finished sign size of 8' x 4' • Files include and EPS and PDF (fonts outlined and embedded) • Artwork and fonts are included on CD (i.e., logos) • Colors include: o Pantone 288 -Blue o Black CITY OF - �Y1G�tan ~ �` IDAHO i, SINCE 903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M. Rountree Shaun Wardle CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 E. Bower Street 888-3579/fax 898-5501 Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 - Sewer (WWTP) 3401 N. Ten. Mile Road 888-2191/fax 884-0744 - Water 2235 N. W. 8th Street 888-5242/fax 884-1159 rte - Requests for Sign for Louisiana Pacific Project Company Contact Quote installed Bryant Ideas Sign Bonnie no response Premier Signs, Inc. Mike $342.00 $30.00 Signs Etc. John $343.00 $36.48 Artech * Debbie $310.00 ----- Ken Ropski of Louisiana Pacific said he would install the sign. We need to get the sign to the project site. *ordered sign 11-5-04 with Debbie at Artech 9, /- s= o William G. Berg, Jr. — City Clerk Date CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 ar), CLERK -FAX 888-4218 HUMAN RESOURCES -FAX 884-8723 FINANCE & UTILITY BILLING -FAX 887-4813 MAYOR'S OFFICE -FAX 884-8119 fol, u, v . uT h ri Inc. 2088881947 • ,n0. \\00111 of P SCREEN PRINTING — ROLL LABELS U. V. COATING — COMPUTERIZED GRAPHICS Quotation P.01 C U From- Item- We rom:Item: We are pleased you invited Artech to offer a quotation on your job. Our prices are as follows. Quantities Prices % Prices are based on the following specifications! If you have any questions regarding this quote or if we can be of any further assistance please do not hesitate to contact us. Again we thank you for the opportunity to bid on your job. (los) 888-1946 FAX # (208) 888-1947 520 E. FRANKLIN, MERIDIAN, IDAHO 83642 OCT 26 '04 17:19 ------ Attn; Azi' / �� _ C U From- Item- We rom:Item: We are pleased you invited Artech to offer a quotation on your job. Our prices are as follows. Quantities Prices % Prices are based on the following specifications! If you have any questions regarding this quote or if we can be of any further assistance please do not hesitate to contact us. Again we thank you for the opportunity to bid on your job. (los) 888-1946 FAX # (208) 888-1947 520 E. FRANKLIN, MERIDIAN, IDAHO 83642 OCT 26 '04 17:19 ------ blUNS LIG PAGE 02 Estimate #25809 10/04/2004 Prepared for: Prepared by: City of Meridian Signa Etc. Will Berg Salesperson: John Mark City of Meridian 910 E. Franklin Rd. Suite 102 33 E Idaho Meridian, ID 83642 Meridian, ID 83642 Phone: 888-4433 Fax- 888-4218 Phone: 887-8696 Fax: 887-6316 Deacription: 08 Sign Daacrip#on Each Amowrt Tax 1 48" x W Omega Board 1/2' Single Sided $295.00 $298.00 $0.00 1 Steel Mounting to mount sign to fence $48.00 $48.00 $0.00 0.7 Sign installation $52.12 $38.48 $0.00 TOTALS Subtotal: $379.48 Sales Tax: $0.00 Total: $378.48 Terms: By 1" *WQ&"e'"Im,1 audwrtn wort IO begle and agnO to Day Oboe anmffl In 1uH accordrnp to the armO on 1h4 O0"ti SIGNED: DATE: AMT. PAID TODAY: OCT 11 '04 15:00 -�� tsumate Premier Signs, Inc. 2100 E. Fairview Ave. suite 7 Meridian, Id 83642 ph. 208-855-0380 fax. 208-855-0381 P.02 Page: Estimate: PS- 1694 Printed: 10/6/2004 1:59:26 PM Description: Project Site Sign ph: (208) 888-4433 Prepared For: Will Berg fax: (208) 888-4218 Company: City Of Meridian Dear Will: Thank you for considering Premier Signs, Inc. for your sign needs. If you have any questions, please don't hesistate to call me at 855-0380 Sincerely Mike Arnold President Product Font Qty Sides Height Width Unit Cost Install Item Total 1 Vinyled Omega 1 1 48 96 342.00 30.00 372.00 Color: . Blue/Black on White Description: Vinyled Omega Board- 48" x 96" one sided sign with edge cap and installed on fence with two metal hooks Text: City of Meridian LOUISIANA PACIFIC BUSINESS EXPANSION Equal Housing Opportunity logo, U.S. Department of Housing and urdan Oevelopement, George W, Bush, President, Funded By:, State of Idaho, USA, Commerce and Labor, Dirk Kempthome, Governor Notes Company: City Of Meridian 33 East Hall Ave Meridian, ID 83642 Shop Management Software. Line Item Total: $372.00 Tax Exempt Amt: $372.00 Subtotal: $372.00 Taxes: $0.00 Total: $372.00 Deposit Required'. $186.00 Received/Accepted By: TOTAL P.02 OCT 06 '04 14:P�> I HO DA COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER B. MADSEN, DIRECTOR IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT Sign Specs After the notice to proceed with construction is issued, and prior to construction, GRANTEES and Subgrantees will, unless otherwise directed, erect a sign located prominently at the project site for all major construction projects. The sign shall be identical to the image provided on the CD and printout accompanying this contract. The grantee may either., 1) Hire a contractor to paint the sign according to the following specs: The sign should be identical to the electronic file/printout in overall appearance and proportion. It is to be 4' x 8' of 3/4" exterior grade MDO plastic sealed plywood, framed with suitable metal edge moldings for prevention of delamination. Paint with three (3) coats of exterior trim or sign enamel. Employ a sign painter approved by the GRANTEE to apply lettering, as directed, over the three -coat finish. At least two (2) additional coats are required for the lettering work. Secure sign to nominal 4" x 4" x 12' pressure -treated wood posts set 4'— 0" into ground with concrete surrounding each post. All lettering should conform to the electronic file/printout. 2) Provide the CD and printout to the vendor of your choice. All blue appearing on the sign should be Pantone 288; any green should be Pantone 343. The vendor will generate the image in vinyl and mount it on a weather -resistant 4' x 8' backing such as Econolite, Alumalite, Omega Board, MDO, or equivalent. If mounted on MDO, Omega Board, or an equivalent backing that has unfinished edges, the edges must be framed with suitable molding to prevent delamination. The sign should then be secured to 4" x 4" x 12' pressure -treated wood posts set 4'— 0" into the ground with concrete surrounding each post. STATE STREET OFFICE • 700 West State Street • P.O. Box 83720 • Boise, Idaho 83720-0093 • Tel: 208-334-2470 • Fax: 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer LU contents .daho Commerce 8t Labor City of Meridian LOUSIANA PACIFIC BUSINESS EXPANSION 1218 ARLALN.T TF 132 K8 TweType Fant Me AR ALNB.TTF 136 KB TweType Font Me ARIALNBI.TTF 136 KB TReType Fat Me ARIALNI.TTF 139 K8 TwType Fat fie CRYWMerkkmep+s 3,400 K8 Mactomedia Free... clpmakfimpd 164 KB Adobe ,Acrobat Do... EOpioc g bgaeps 361 KB Macromedia Free... Idahq—USk288-eps 46 K8 Maaoffeda Free... 51W1 9% 2:38 PM 5 '19 238PM 5/28/1998 23B PM 5128119 z38 PM 9/17/2004 9:28 AM 9117/2004 9:27 AM 512612W4 4:11 PM 8/2912003 6:18AM City of Meridian LOUISIANA PACIFIC BUSINESS EXPANSION Sign Specs • The sign on the file was created at 24" x 12" in proportion to the finished sign size of 8' x 4'. • Files include and EPS and PDF (fonts outlined and embedded) • Artwork and fonts are included on CD (i.e., logo) • Colors include: o Pantone 288 -Blue o Black RECEIVED JUN 042004 Public Hearing City Of Meridian Idaho Community Development Block Grant City Clerk Office City of Meridian Tuesday June 8, 2004 7:00 p.m. THE PURPOSE of this public hearing is to allow the citizens of Meridian to have input on the development of Idaho Department of Commerce Community Development Block Gram applications - In accordance with the Meridian Citizen Participation Plan. EXPLANATION OF PROGRAM X The Community Development Block Grant Program (CDBG) was enacted by the Community Development Act of 1974 which authorized H.U.D. to operate the program. This is a Federal program that distributes funds to Idaho cities and counties directly through the Idaho Department of Commerce and Labor. X Cities and Counties are the only eligible applicants to this program. X Gram dollars available to the State of Idaho this year are approximately $5,000,000 in Public Improvement Grant funding for Business Assistance where a national objective to serve a low -to -moderate income (LMi) population is met. X This application meets a national CDBG program objective through the creation of a minimum of 39 new positions of which not less than 51% will be held by individuals meeting LMI criteria. X The gram application deadline is June 21, 2004. X The application handbook is available for review as well as on the Department of Commerce website. The City of Meridian is proposing a project which will provide public electrical power infrastructure improvements to assist the Louisiana Pacific Corporation's Meridian LP Polymer Plant in a planned $14.6 million expansion. The expansion will create a minimum of 39 new manufacturing positions of which a minimum of 51% will be held by individuals meeting LNG criteria. Subject to available funding the project will consist of the following: ❑ Construct a IOMW utility feeder line from the Idaho Power Meridian Substation to the LP Polymer plant located at 420 W Franklin Road, Meridian. ❑ Provide upgrade improvements to the Meridian Substation required for provision of the proposed utility service expansion. COST ESTIMATES Costs estimates are provided by Idaho Power. Idaho Power will retain 10% of line capacity to service existing loads. The project would be charged 90% of construction costs. Total PROJECT COSTS are currently estimated at $405,022. These figures are estimates only. Planning and Administrative Costs: $20,900 ■ Administration (10% of grant) $ 20,900 Construction: $384,122 • Infrastructure Improvements committed by LP Polymer $ 195,596 ■ Substation Cost estimate 16,220x.9= $ 14,598 ■ New Feeder Cost estimate 186,248 x .9 = $ 167,623 ■ ACHD Permits 2,205 x.9 = $ 1,985 • Engineering 4,320 Project Total $ 405,022 Total SOURCES OF FUNDING are currently estimated at 5405,022. Private cash amount has been committed to the project by Louisiana Pacific. ■ ICDBG Grant $ 209,426 ■ Private (Cash) $195,596 Total $ 405,022 The draft application document is available for review until Tuesday, June 15, 2004 at 5:00 pm. The draft application will be available at City Hall during regular business hours of 9 am — 5:00pm. Comments regarding the project should be made in writing, for the next 5 days. Following satisfactory resolution of any comments or questions, the hearing will be closed. We ask that you send your comments directly to the attention of Ms. Leslie Toombs at Sage Community Resources at 10624 W. Executive Dr., Boise, ID 83713 or fax them to her attention at: (208) 322-3569. Public testimony will be taken at this time. This hearing remains open for written comments until Tuesday, June 15, 2004 at 5:00 pm. CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, June 8, 2004, for the purpose of considering applying for an Idaho Community Development Block Grant in the approximate amount of $500,000. These funds would be utilized for public infrastructure improvements for a business expansion project for Louisiana Pacific. The hearing will include a review of the following items: 1. How the need for the proposed activities were developed. 2. How the proposed activities will be funded and sources of funds. 3. Date application is submitted. 4. Requested amount of ICDBG funds. 5. Estimated portion of the ICDBG funds requested that would benefit persons of low and moderate income. 6. Where the proposed activities will be conducted. 7. Plans to minimize displacement of persons and businesses as a result of funded activities. 8. Plans to assist persons actually displaced, and 9. The nature of the proposed activities. The funds are authorized by the Department of Housing and Urban Development Act of 1974. A copy of the application and application handbook is available for review at the City Clerk's office at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho during regular business hours, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Any and all interest persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials and comments may be submitted and accepted up to five (5) days after the initial hearing. All materials presented at public meetings shall become property of the City of Meridian. The public hearing will be held in a facility accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public hearing. `0,,,,,, ,u, ,',,,, Dated this 17th day of May, 2004. PUBLISH 24th and 31st of May, 2004 pF M %, 9 G� 0 1 Z9 r BERG, JR. —'CITY LER - =, Valley Times J - 2004 P.O. Box 1790 Eagle, Idaho 83616 City of Meridian City Clerk Office LEGAL ADVERTISING PROOF OF PUBLICATION Account: U� r'a �' un Identification: PO S C B C j Address: 33 Ea L -o Run Dates: S ' 2 y S j ( ULA e 'r d an 1 (� std .7 2. t0 �' Number Lines `Y Amount Z� Attention: G S 9 CITY OF MERIDIAN _ -- NOTICE OF PUBLIC HEARING CITY OF MERIDIAN , IepOSeS NOTICE OF PUBLIC HEARING S t+b t the City Council of the City of Meridian Clerk Of in City Hall, 33 East Idaho Avenue, Merid- ished at NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian me 8, 2004, for the purpose of considering' the S81d will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Merid- �velopment Block Grant in the approxi- the Said ian, Idaho, at 7:00 p.m. on Tuesday, June 8, 2004, for the purpose of considering would be'utilized for public infrastructure applying for an Idaho Community Development Block Grant in the approxi Public a project- for Louisiana'Pacifc. leridian, mate amount of $500,000. These funds would be utilized for ublic infrastructureruptedly improvements for a business expansion project for" Louisiana Pacific. of the following items: Ieriod Of for the;proposed activitieswere developed." the first The hearing will include a review of the following items: sed "activities will be funded and sources of dttaChed 1. How the need for the proposed activities were developed. fished in 2. How the proposed activities will be funded and sources of � is submitted. 60-10$, funds. iunt of ICDBG funds. 3. Date application is submitted. 5 funds. requested that would benefitpersons time(s) 4. Requested amount of ICDBG funds. per, and 5. Estimated portion of the ICDBG funds requested that would benefit persons sed activities will be,con dueted. not in a of low and moderate income. ze drsplacettierit-of peesons;and�businesses Jblished 6. Where the proposed activities will be conducted. ;g dates: 7. Plans to minimize displacement of persons and businesses personszactuallg displaced; and UU as a restilt of funded activities, the proposed acfivrhes. 8. Plans to assist persons actually displaced, and 9. The nature of the proposed activities. Oepartinent ofHopong and :Urban Develop- rr ;cation and application handbook is available The funds are authorized by the Department of Housing and ;Urban Develop Meridian City Haft, - East Idaho � avenue; ment Act of 1974. A copy of the application and application handbook is available Es hours, Monday through Fnday; from 8:00 for review at the City Clerk's office at Meridian City Hall, 33 East Idaho Avenue, persons shall be heardat said public hearing, --- Meridian, Idaho during regular business hours, Monday through Friday, from 5.00 . o submit testimony. -,Oral4estiinony may9be a.m. to 5:00 p.m. Any and all interest persons shall be heard at said public hearing, i. Written materials and comments may be and the public is welcome and invited to submit testimon ; Oral testimon ma be days atter the initial hearing. All materials IDAHO) limited to three (3) minutes per- person. Written materials-,` comments may be Mme ty ) p p property of the-Gi-df.Meridian . SS submitted and accepted up to five (5) days after -the initial hearing All materials "' -)F ADA) presented at public meetings shall become property of the 'Ciiy ofMetidfan. a facmty.accessible to persons withihsabili- :r Of 2004 for disabilitiesrelated to`documents and / -or appeared The public hearing will be held in a facility accessible to persons with disabili- 's office at 8884433 at least 48 :hours prior ie person ties. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior �trU ent, to the public hearing. I at the me that Dated this 17th day of May 2004. CLERK he Same. WILLIAM G. BERG, JR. - CITY CLERK AUand 31st of May 2004 2004 Accoun . ", •'••.....•••� � 'for Id'— aho Resng at Boise, ID ,ATF OF t�,s►" My Commission xpires: urpose o urc ase �,....•a - fla ep pprova crrr of pt fie CCrl IDAHO 41 i• r5z 7ltc.�.l�ite V ��.v;i i SINGE 7 903 MAYOR Tammy de Weerd CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M. Rountree Shaun Wardle CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 E. Bower Street 888-3579/fax 898-5501 Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/fax 888-6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/fax 898-9551 Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 Sewer (WWTP) 3401 N. Ten Mile Road 888-2191/fax 884-0744 Water 2235 N. W. 8th Street 888-5242/fax 884-1159 June 1, 2004 Mr. Roger Madsen, Director Idaho Department of Commerce and Labor PO Box 83720 Boise, ID 83720-0093 Dear Mr. Madsen: The City of Meridian is a business friendly community, which actively supports local and regional economic development. The City believes in pursuing public/private partnership opportunities such as this opportunity to partner with the Idaho Department of Commerce and Labor, the Louisiana Pacific Corporation, Idaho Power and Sage Community Resources in a coordinated effort to bring high technology manufacturing investment to the City of Meridian and the State of Idaho. The Louisiana Pacific Corporation is in Phase I of a proposed three phase expansion to its Meridian LP Polymer extruded decking facility located on Franklin Road. The company has committed to invest $14.6 million in improvements and create a minimum of 39 new manufacturing positions within the City of Meridian. With the Idaho Department of Commerce and Labor's assistance through the Community Development Block Grant program, funding for needed power infrastructure to the site may be completed thereby creating job opportunities, adding to the City's infrastructure, and increasing the local tax base. This grant funding will benefit the City of Meridian's economy and provide a base for the expansion of a nationally recognized corporation within the Treasure Valley and the State of Idaho. We are pleased to submit this project in partnership with the State. Sincerely, Tammy de Weerd Mayor CITY HALL 33 EAST IDAHO AVENUE CITN' CLERK—FAX 888-4218 HUMAN RESOURCES—FAX 884-8723 MERIDIAN, IDAHO 83642 (208) 888-4433 FINANCE & UTILITN' BILLING—FAX 887-4813 M1IAYOR'S OFFICE—FAX 884-8119 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, June 8, 2004, for the purpose of considering applying for an Idaho Community Development Block Grant in the approximate amount of $500,000. These funds would be utilized for public infrastructure improvements for a business expansion project for Louisiana Pacific. The hearing will include a review of the following items: 1. How the need for the proposed activities were developed. 2. How the proposed activities will be funded and sources of funds. 3. Date application is submitted. 4. Requested amount of ICDBG funds. 5. Estimated portion of the ICDBG funds requested that would benefit persons of low and moderate income. 6. Where the proposed activities will be conducted. 7. Plans to minimize displacement of persons and businesses as a result of funded activities. 8. Plans to assist persons actually displaced, and 9. The nature of the proposed activities. The funds are authorized by the Department of Housing and Urban Development Act of 1974. A copy of the application and application handbook is available for review at the City Clerk's office at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho during regular business hours, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Any and all interest persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials and comments may be submitted and accepted up to five (5) days after the initial hearing. All materials presented at public meetings shall become property of the City of Meridian. The public hearing will be held in a facility accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public hearing. oF M , Dated this 17th day of May, 2004. OVWO WILLIAM G. BERG, A —'CITY LER _ PUBLISH 24th and 31st of May, 2004 May 3, 2004 To: Meridian Police Department Fr: Richard H. Price Re: complaint , Ow"L-"i'v #4WJ'J.LJ J rkA L MAY - 3 2004 City of Meridian City Clerk Office This is the 3' time I have filed a complaint against Louisiana Pacific. They have for the last few years, since they have acquired their location in Meridian, have ignored the noise ordinance that is in place. They are not immune from this. The company that was in place before did not run their plant at night at the noise level that Louisiana Pacific now does. I have lost countless hours of sleep, lost time on the job, & have had to cancel several plans that I made for myself & my family. The noise level is totally unacceptable, a vibrating whining noise that permeates through our neighborhood. My first complaint, which the ordinance officer said was justified, in fact he told me that they were breaking the law. Another officer, a lieutenant I believe, said that Zamzows used to run their plant at night & had to stop. I question Meridian's honesty in dealing with the public vs. industry. Could it be that Meridian does not want to lose a business or are they afraid of taking on a powerful company such as Louisiana Pacific? The dates & times of this complaint are: 1) April 4, 2004 from 11:00 pm to 6: am. The noise level was absolutely ridiculous, the noise increased and peaked AT 3:00 am, continuing till daylight. Had cancel my plans for the day. 2) April 24, 04 from 11:00 pm till again till daylight. They set a new record in noise level, had no chance to sleep. My company's annual show, which I normally pickup many leads. Well because of my lack of sleep I was exhausted and was in no mood to work. 3) May l & 2 again the same times as above. Louisiana Pacific showed that they could mess up an entire weekend. Friday night started out as loud as possible and continued through the night. Saturday was not as bad but as most nights unacceptable. Must add that I feel my Constitutional rights are ignored by Meridian. That Meridian does not enforce their own laws at my expense. I have EVERY intention in seeking damages from Louisiana Pacific. IF Meridian does not prosecute Louisiana Pacific, the City of Meridian will be in front of a judge. After at least 3 YEARS offrustration my patience has worn out. I have lost income, and a way of life which the laws of the land are suppose to protect me from. Zh Ay, ar a `$2l W. 2' Idaho 888-5693 Cc: mayor of Meridian, Idaho StatesmannKBCI, KTVB & ICM PAGE I i i i MAY 03 '04 13:36 433451F pcaf= I:- M1 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, June 8, 2004, for the purpose of considering applying for an Idaho Community Development Block Grant in the approximate amount of $500,000. These funds would be utilized for business expansion project for Louisiana Pacific. The hearing will include a review of the following items: 1. How the need for the proposed activities were developed. 2. How the proposed activities will be funded and sources of funds. 3. Date application is submitted. 4. Requested amount of ICDBG funds. 5. Estimated portion of the ICDBG funds requested that would benefit persons of low and moderate income. 6. Where the proposed activities will be conducted. 7. Plans to minimize displacement of persons and businesses as a result of funded activities. 8. Plans to assist persons actually displaced, and 9. The nature of the proposed activities. The funds are authorized by the Department of Housing and Urban Development Act of 1974. A copy of the application and application handbook is available for review at the City Clerk's office at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho during regular business hours, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Any and all interest persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials and comments may be submitted and accepted up to five (5) days after the initial hearing. All materials presented at public meetings shall become property of the City of Meridian. The public hearing will be held in a facility accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to documents and 1 or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public hearing. Dated this 21 st day of May, 2004. WILLIAM G. BERG, JR. — CITY CLERK PUBLISH 24th and 31 st of May, 2004 City of Meridian / Louisiana Pacific: Business Expansion Project April 8, 2004 9:30 a.m. Louisiana Pacific 420 W. Franklin Road Meridian, Idaho Required City Information / Actions Early August Governor Kempthorne announces awards August Contracts written, Release of funds (if environmental review complete), bid/construction process may begin. v' Fair Housing Resolution — 04-421 2117104 ti Residential Anti -displacement and Relocation — 0422 2117104 Citizen Participation Plan — 04-423 2117104 c Non-discrimination Resolution — 04-424 2117104 L,, Grievance Procedure: Section 504 ADA — 04-425 2117/04 t! All resolutions published March 2, 2004 in Valley Times Procurement for Grant Administration (letter) l;, of -- Authorization of Environmental Review Officer (letter) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and Cit Letters of Support: eg. Chamber of Commerce, Downtown Association, other. Calendar: May 21 Advertisement for public hearing submitted to Valley Times for publication May 24 and May 31 June 8 Public Hearing: CDBG application (draft application available for review) (2" d Tuesday) June 15 Minutes of Public Hearing - approved June 21 Grant application due to IDOC Mid to Late July Governor's Economic Advisory Council meets in North or East Idaho — 20 minute presentation, 10 minute questions S -e 1 Z 'f ("T lel'-('6 C'c. Required Participants: Mayor or other elected official, Project engineer (ID Power), Company representative(s) Early August Governor Kempthorne announces awards August Contracts written, Release of funds (if environmental review complete), bid/construction process may begin. v' Fair Housing Resolution — 04-421 2117104 ti Residential Anti -displacement and Relocation — 0422 2117104 Citizen Participation Plan — 04-423 2117104 c Non-discrimination Resolution — 04-424 2117104 L,, Grievance Procedure: Section 504 ADA — 04-425 2117/04 t! All resolutions published March 2, 2004 in Valley Times Procurement for Grant Administration (letter) l;, of -- Authorization of Environmental Review Officer (letter) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and Cit Letters of Support: eg. Chamber of Commerce, Downtown Association, other. City of Meridian / Louisiana Pacific: Business Expansion Project April 8, 2004 9:30 a.m. Louisiana Pacific 420 W. Franklin Road Meridian, Idaho Required City Information / Actions Early August Governor Kempthorne announces awards August Contracts written, Release of funds (if environmental review complete), bid/construction process may begin. ✓Fair Housing Resolution - 04-421 2/17/04 Residential Anti -displacement and Relocation - 0422 2/17/04 Citizen Participation Plan - 04-423 2/17/04 V/ Non-discrimination Resolution - 04-424 2/17/04 i/ Grievance Procedure: Section 504 ADA - 04-425 2/17/04 t/ All resolutions published March 2, 2004 in Valley Times Procurement for Grant Administration (letter) -- !l oy— Authorization of Environmental Review Officer (letter) - 11-2 a6 Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and Cit Letters of Support: eg. Chamber of Commerce, Downtown Association, other. Calendar: F May 21 Advertisement for public hearing submitted to Valley Times for publication May 24 and May 31 June 8 Public Hearing: CDBG application (draft application available for review) (2' d Tuesday) June 15 Minutes of Public Hearing - approved June 21 Grant application due to IDOC Mid to Late July Governor's Economic Advisory Council meets in North or East Idaho - 20 minute presentation, 10 minute questions Se / amp%l 2-2- Z4,6'-Required 4,6'- RequiredParticipants: Mayor or other elected official, Project engineer (ID Power), Company representative(s) Early August Governor Kempthorne announces awards August Contracts written, Release of funds (if environmental review complete), bid/construction process may begin. ✓Fair Housing Resolution - 04-421 2/17/04 Residential Anti -displacement and Relocation - 0422 2/17/04 Citizen Participation Plan - 04-423 2/17/04 V/ Non-discrimination Resolution - 04-424 2/17/04 i/ Grievance Procedure: Section 504 ADA - 04-425 2/17/04 t/ All resolutions published March 2, 2004 in Valley Times Procurement for Grant Administration (letter) -- !l oy— Authorization of Environmental Review Officer (letter) - 11-2 a6 Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and Cit Letters of Support: eg. Chamber of Commerce, Downtown Association, other. Required Idaho Power Construction Project Information Project Description Power capacity to be provided What will be built: # and type of poles, linear feet of power line, transformers... Project budget: Engineering, materials, construction costs Method of construction: Bids / How is non -in-house construction awarded Permits required: Current Status ROW status Project Schedule Project Map (Show on plat map with zoning noted) Needed to proceed with environmental review process. ICDBG Requirements: Environmental review (can be started as soon as above information is available) Minimum 2-3 month process before release of funds. Procurement requirements Federal labor requirements (Davis / Bacon) N/A for ID Power Required Business Information / Forms Company Information Description of Company / local business Product brochure Expansion plan: Staffing, recruitment and organizational plan Key management staff/ VITAE Three years company financials (any information which the company requests to remain confidential will be submitted under separate cover directly to the IDOC) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter of Commitment from the business stating their agreement to be part of the grant project Job Documentation Forms Job Documentation Form: National Objective: Provision of Low and Moderate Income Jobs Proposed Jobs Created Fringe Benefits Company Payroll Current Employees by Ethnic and Gender Breakdown (local) Hiring Policy Statement: Description of hiring process, training to be provided (both current info and projected for the next two years beyond completion of construction.) Status of financing for expansion Project Description Description of expansion improvements which result in the need for requested grant assistance (eg. Installation of 8 additional extruders which will require additional X mw power. Will enable company to expand capacity by X% and produce an additional X linear feet of X product. An additional X number of employees will be hired. Plant operations are 24/7. Digital Site photos (people working, company sign, product) Project Budget / Cost Analysis Private, local, CDBG investment Letter to IDOC requesting approval of proposed local match `��` 3 .5 � „�'i'r� � �� ia+ .!' .Y �`• rya �Y` } -fin i � z ; 2'Vy �� Su`�� j _ .i t t� 4 � -: _ ^i .;:,' �- £i4 i e - � i - " .� f r Y �b .� 4 ,.� .. �.• -_ �} ti- `� `' : f �� .�� ,� ,, .., n ��.3 Y- :f X�"; b 11 - '��}��' k� LP Polymer "On -Site Facility Options" On Site Costs/ New Facility Charge Costs Beyond the Primary Meter. Actual costs are based on the reconciled work order. Estimated costs are approximately $161,000.00 or $2737.00/ month. This portion of work includes: the installation of a new pole and overhead primary meter package, pole riser, switches, terminators, etc. to convert the overhead feed to underground. This work also includes the installation of three primary switches and cable vaults: (a.) PME-9 Switch: one tap of which will feed in from the source, another tap out to the next switch, and a fused bay for the future interception of the existing load on the 2500 kVA padmount near the southeast corner of the building. (b.) PME-9 Switch: one tap of which will feed in from the 1 st switch, another tap out to the last switch and two fused bays, one each for the new 2500 kVA padmounted transformers. (c). PME-12 Switch: the tap position will feed in from the 2nd switch, and the remaining three bays will all be fused. Two of the fused bays are for each of the 2500 kVA padmounts being installed in this phase of the expansion, and the last for the future interception of the existing load on the 2500 kVA padmount located in the equipment area on the west side of the plant. The on-site work includes the installation of two 2500 WA 12.5 kV- 480/277 volt padmount transformers complete with pre -cast pads and secondary cable vaults and approximately 635 trench feet of asphalt sawing, removal, disposal and replacement. The trenching costs include the labor and equipment to open the trench, necessary removal and disposal of the native material, importation, placement and 95% compaction of the backfill material. This also includes the installation and placement of the 6 inch conduit and the installation, pulling, and terminating of # 750 primary conductor. Current Facility Charge: Rate 9P Account= $ 264.72 Rate 19 Account= $ 503.59 Estimated New Rate 19 Additional Facility Charge= $ 2737.00 Estimated Total Facility Charge Price/Month= $ 3505.31 Price to Purchase Facilities: Existing Facilities= $ 40,000.00 New Facilities=. $191,596.00 Total: $231,596.00 April 8, 2004 F2 2500 1 A 40K 15 501 A 415 15 15 415 15 25 —P4 25 25 r�258 4 50 A a o F23 40K THIS JOB WILL REQUIRE AN OUTAGE! COORDINATE OUTAGE WITH BOTH LOUISIANA PACIFIC AND PLUM CREEK North W--_ tl— _E COORDINATE WITH W/O 27163999-02 1 REMOVE 3/OOARP, 1/4ARP–SN INSTALL 3/795ALP, 1/336ALP–SN1CRII 500 t 435FT i # 5 11FUTURE MRRD -017 FEEDER — 26FT 4 \ AVE # 65K 50FT FUTURE PRIMARY METER AND URD DIP POLE ON W/0 27163999-02 HF1 100FT 2500 i�------- # 3 125E 130FT #2 FUTURE TIE SWITCH LOCATION coo 135FT inU-) U') C76 # 1 STIR 189 �— FRANKLIN RD b5K 1 > 156► ---� F62 25K POLE NOTES #1 – EXISTING STIR 189 – REBUILD AND RE–JUMPER JUNCTION POLE FOR NEW 795 NORTH EXISTING CONFIGURATION DOES NOT PHASE OUT – PLEASE CORRECT PHASING #2 – INSTALL NEW 40FT CLASS 4 POLE – TANGENT WILL BE FUTURE TIE SWITCH LOCATION #3 EXISITING CHANGE IN PHASING RDN-013 F-20 FEEDING HF -1 – PREPARE FOR STANGENT TRANSFER PHHAS NG AT JUUNCTION POLE WILL REQUIRE CHHANGEATPOTHEADS ORELBOWS IIN EXISTING TRANSFORMER #4 – EXISTING MRDN-013 F-19 FEEDING CR -1 – PREPARE FOR 795 TANGENT AND TRANSFER EXISTING DIP CHANGE IN PHASING AT JUNCTION POLE WILL REQUIRE CHANGE AT POTHEADS OR ELBOWS IN TRANSFORMER #5 – INSTALL NEW 45FT CLASS 1 POLE – DEADEND WILL BE FUTURE CORNER POLE FOR NEW FEEDER FROM THE EAST – FRAME WITH DEADEND ARM IN LOWER POSITION Customer: JOB INFORMATION Dote: Feeder Mop By: Job tle. IPCO MRDN-013 LP UPGRADE Record Mop File Nome: 1030113 PossPort Desc.MRDN 1301 RECONDUCTOR OVERHEAD LINE TO FACILITATE Feeder Mop File Name: Quo Twn Rng Sec Mer Additional Desc. 1 3N 1 W 13 B.M. INSTALLATION OF NEW URD SYSTEM TO SERVE PLANT state County Design Ver. Desc. (a ADA EXPANSION DESIGN ucte: Record Mop By: Date: CONSTRUCTION Designer: DKR4239 Const. By: Design Date: 3-8-04 Sch. Const. Dote: 3-22-04 Desi g 0000037709 001 Location Re WID Loc. Seq: Design No: Const. Date: Built as Designed: Version No: 43 g 27163998 Const. Volt: 1 2.5KV Oper. Volt: 1 2.5KV Job Type: Location ID: MRDN 13A AsBuilt By: Work Order No: IDAHO POWER CO. WORK ORDER MAP SCALE: I"= 200 Sheet Of IDAHO POWER COMPANY THIRD REVISED SHEET NO. H-1 CANCELS I.P.U.C. NO. 26. TARIFF NO. 101 SECOND REVISED SHEET NO. H-1 Stamped MUC Effective: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS This rule applies to requests for electric service under Schedules 1, 7, 9, 19, 24, 45, and 46 that require the installation, alteration, relocation, removal, or attachment of Company-owned distribution facilities. New construction beyond the Point of Delivery for Schedule 9 or Schedule 19 is subject to the provisions for facilities charges under those schedules. This rule does not apply to transmission or substation facilities, or to requests for electric service that are of a speculative nature. DEFINITIONS Additional Applicant is a person or entity whose Application requires the Company to provide new or relocated service from an existing section of distribution facilities with a Vested Interest. Applicant is a person or entity whose Application requires the Company to provide new or relocated service from distribution facilities that are free and clear of any Vested Intere st. AAgplication is a request by an Applicant or Additional Applicant for new electric service from the Company. The Company, at its discretion, may require the Applicant or Additional Applicant to sign a written application. Company Betterment is that portion of the Work Order Cost of a Line Installation, alteration, and/or Relocation that provides a benefit to the Company not required by the Applicant or Additional Applicant. Increases in conductor size and work necessitated by the increase in conduc for size are considered a Company Betterment if the Connected Load added by the Applicant or Additional Applicant is less than 100 kilowatts. If, however, in the Company§ discretion, it is determined that the additional Connected Load added by the Applicant or Additional Applicant, even though less than 100 kilowatts, is (1) located in a remote location, or (2) a part of a development or project which will add a load greater than 100 kilowatts, the Company will not consider the work necessitated by the load increase to be a Company Betterment. Connected Load is the total nameplate kW rating of the electric loads connected for commercial, industrial, or irrigation service. Connected Load for residences is considered to be 25 kW for residences with electric space heat and 15 kW for all other residences. Fire Protection Facilities are water pumps and other fire protection equipment, served separately from the Applicant's other electric load, which operate only for short periods of time in emergency situations and/or from time to time for testing purposes. Line Installation is any installation of new distribution facilities (excluding Relocations or alteration of existing distribution facilities) owned by the Company. Line Installation Allowance is the portion of the estimated cost of a Line Installation funded by the Company. Line Installation Charge is the partially refundable charge assessed an Applicant or Additional Applicant whenever a Line Installation is built for that individual. IDAHO Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY FOURTH REVISED SHEET NO. H-2 CANCELS LP.U.C. NO. 26. TARIFF NO. 101 THIRD REVISED SHEET NO. H-2 Stamped IPUC Effectiye: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) DEFINITIONS (Continued) Local Improvement District is an entity created by the appropriate city or county governing body, as provided by Idaho Code §50-2503, whose purpose is to provide for the study, financing and construction of a Distribution Line Installation or alteration. The governing body shall assess property owners to recover the cost of the distribution Line Installation or alteration. A Local Improvement District has discernible property boundaries. Multiple Occupancy Projects are projects that are intended to be occupied by more than four owners or tenants. Examples include, but are not limited to, condominiums and apartments. Relocation is a change in the location of existing distribution facilities. Residence is a structure built primarily for permanent domestic dwelling. Dwellings where tenancy is typically less than 30 days in length, such as ho Cels, motels, camps, lodges, clubs, and structures built for storage or parking do not qualify as a Residence. Subdivision is the division of a lot, tract, or parcel of land into two or more parts for the purpose of transferring ownership or for the construction of improvements thereon, that is lawfully recognized and approved by the appropriate governmental authorities. Temporary Line Installation is a Line Installation for electric service of 18 calendar months or less in duration. Temporary Service Attachment is a service attachment to a Customer provided temporary pole which typically furnishes electric service for construction. Terminal Facilities include transformer, meter, service cable, and underground conduit (where applicable). Underground Service Attachment Charge is the non-refundable charge assessed an Applicant or Additional Applicant whenever new single phase underground service is required by a Schedule 1 or Schedule 7 customer attaching to the Company's distribution system. Unusual Conditions are construction conditions not normally encountered. These conditions may include, but are not limited to: frost, landscape replacement, road compaction, pavement replacement, chip -sealing, rock digging, boring, nonstandard facilities or construction practices, and other than available voltage requirements. Vested Interest is the right to a refund that an Applicant or Additional Applicant holds in a specific section of distribution facilities when Additional Applicants attach to that sectio n of distribution facilities. Vested Interest Charge is an amount collected from an Additional Applicant for refund to a Vested Interest Holder. IDAHO Issued by IDAHO POWER COMPANY Issued -August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY FOURTH REVISED SHEET NO. H-3 CANCELS I.P.U.C. NO. 26. TARIFF NO. 101 THIRD REVISED SHEET NO. H-3 Stamped IPUC Effective: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) DEFINITIONS (Continued) Vested Interest Holder is an entity that has paid a refundable Line Installation Charg a to the Company for a Line Installation. A Vested Interest Holder may also be an entity that has paid a refundable charge to the Company under the provisions of a prior rule or schedule. Vested Interest Refund is a refund payment to an existing Vested Interest Holder resulting from a Vested Interest Charge to an Additional Applicant. Vested Interest Portion is that part of the Companyt distribution system in which a Vested Interest is held. Work Order Cost is a cost estimate performed by the Company for a specific request for service by an Applicant or Additional Applicant. The Work Order Cost will include general overheads limited to 1.5%. General overheads in excess of 1.5% will be funded by the Company. GENERAL PROVISIONS A. Cost Information - The Company will provide cost information as reflected in the charges contained in this rule, to potential Applicants and/or Additional Applicants. This preliminary information will not be considered a formal cost quote and will not be binding on t he Company or Applicant but rather will assist the Applicant or Additional Applicant in the decision to request a formal cost quote. Upon receiving a request for a formal cost quote, the Applicant or Additional Applicant will be required to prepay non-refundable engineering costs to the Company. B. Ownership - The Company will own all distribution Line Installations and retain all rights to them. C. Rights -of -Way - The Company will construct, own, operate, and maintain lines only along public streets, roads, and highways that the Company has the legal right to occupy, and on public lands and private property across which rights -of-way satisfactory to the Company may be obtained at the Applicantt or Additional Applicant expense. D. Removals - The Company reserves the right to remove any distribution facilities that have not been used for one year. Facilities shall be removed only after providing 60 days written notice to the last Customer of record and the owner of the property served, giving them a reasonable opportunity to respond. E. Property Specifications - Applicants or Additional Applicants must provide the Company with final property specifications as required and approved by the appropriate governmental authorities. These specifications may include but are not limited to: recorded plat maps, utility easements, final construction grades, and property pins. F. Undeveloped Subdivisions - When electric service is not provided to the individual spaces or lots within a Subdivision, the Subdivision will be classified as undeveloped. IDAHO Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective -September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY SIXTH REVISED SHEET NO. H-4 CANCELS I.P.U.C. NO. 26. TARIFF NO. 101 FIFTH REVISED SHEET NO H-4 Stamped IPUC Effective: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) GENERAL PROVISION (Continued) G. Mobile Home Courts - Owners of mobile home courts will install, own, operate, and maintain all termination poles, pedestals, meter loops, and conductors from the Point of Delivery. H. Conditions for Start of Construction - Construction of the Line Installations and/or Relocations will not be scheduled until the Applicant or Additional Applicant pays the appropriate charges to the Company. I. Terms of Pa ryment - All payments listed under this section will be paid to the Company in cash 30 days prior to the start of Company construction, unless mutually agreed otherwise. J. Interest on Payment - If the Company does not start construction on a Line Extension and/or Relocation within 30 days after receipt of the construction payment, the Company will compute interest on the payment amount beginning on the 31st day and ending once Company construction actually begins. Interest will be computed at the rate applicable under the Company's Rule F. If this computation results in a value of $10.00 or more, the Company will pay such interest to the Applicant, Additional Applicant, or subdivider. K. Fire Protection Facilities - The Company will provide service to Fire Protection Facilities when the Applicant pays the full costs of the Line Installation including Terminal Facilities, less Company Betterment. These costs are not subject to a Line Installation Allowance, but are eligible for Vested Interest Refunds under Section VI.A. L. Customer Provided Trench Digging and Backfill - The Company will at its discretion allow an Applicant, Additional Applicant or subdivider to provide trench digg ing and backfill. In a joint trench, backfill must be provided by the Company. Costs of Customer provided trench and backfill will be removed or not included in the Work Order Costs and will not be subject to refund. III. LINE INSTALLATION ALLOWANCES The Company will contribute an allowance for the Terminal Facilities necessary for service attachments and/or Line Installations. A Line Installation Allowance will be applied to the Line Installation costs for a Subdivision as outlined in Section IV.A.1. Subdividers may recoup their payments only through the refunding provisions under Section VI of this rule. IDAHO Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY FOURTH REVISED SHEET NO. H-5 CANCELS I.P.U.C. NO. 26. TARIFF NO. 101 THIRD REVISED SHEET NO. H-5 Stamped iPUC Effective: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) LINE INSTALLATION ALLOWANCES (Continued) Maximum Allowance Schedule 1 Non -Electric Heat Residence ..............Overhead Terminal Facilities + $1000 AlkElectric Residence...........................Overhead Terminal Facilities + $1300 Non-Residence....................................................................Cost of Meter Only Multiple Occupancy Projects Single Phase............................................Overhead Terminal Facilities Three Phase....................................................80% of Terminal Facilities Schedule 7 Single Phase............................................Overhead Terminal Facilities Three Phase....................................................80% of Terminal Facilities Schedule 9 SinglePhase...................................................................................$1726 Three Phase....................................................80% of Terminal Facilities Schedule 24 SinglePhase...................................................................................$1726 Three Phase.............................................Overhead Terminal Facilities Schedule 19 .......................................................................................... Case -By -Case IV. CHARGES FOR LINE INSTALLATIONS AND ADDITIONAL CHARGES FOR UNDERGROUND SERVICE ATTACHMENTS An Applicant or Additional Applicant will pay the Company for construction of Line Installations and/or underground service attachments, less Line Installation Allowances, based upon the charges listed in this section. A. Line Installation Charge If a Line Installation is required, the Applicant or Additional Applicant will pay a partially refundable Line Installation Charge equal to the Work Order Cost less applicable Line Installation Allowances. Line Installation Charges Inside Subdivisions Inside a Residential Subdivision, the Line Installation Charges are calculated using the Work Order Cost less Terminal Facilities. The maximum refund will be the total per lot refund amount as specified in Section VI.B., but not more than the Work Order Cost less Terminal Facilities. Costs of new facilities outside Subdivisions are subject to Vested Interest Refunds. Inside a non -Residential Subdivision, the Line Installation Charges are calculated as follows: Idaho Issued by IDAHO POWER COMPANY Issued -August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY FIFTH REVISED SHEET NO. H-6 CANCELS I.P.U.C. NO. 26. TARIFF NO. 101 FOURTH REVISED SHEET NO. H-6 Stamped IPUC Effecilve: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) CHARGES FOR LINE INSTALLATIONS AND ADDITIONAL CHARGES FOR UNDERGROUND SERVICE ATTACHMENTS (Continued) Maximum Allowance Schedule 7 Single Phase... ....-.-.-.-.-.- Overhead Terminal Facilities Three Phase ... ... ... ... ... ... ... ... ... ... ... ........... _.._...._...80% of Terminal Facilities Schedule 9 Single Phase ..................................................Overhead Terminal Facilities Three Phase......................................................80% of Terminal Facilities B. Underground Service Attachment Chafe Each Applicant or Additional Applicant will pay a non -refundable Underground Service Attachment Charge for attaching new Terminal Facilities to the Company's distribution system. The Company will determine the location and maximum length of service cable. Schedule 1 and Schedule 7, Single Phase Underground Service Cable (Base charge plus distance charge) Base Charge from underground from overhead including riser Distance Charge (per foot) Company Installed Facilities Customer Provided Trench & Conduit C. Vested Interest Charge $ 30.00 $255.00 $ 5.05 $ 1.05 (Schedule 1 only, Single Family and Duplex) Additional Definitions for Section IV.C. and Section VI.A.: Original Investment - Work Order Cost less Terminal Facilities Allowance. Vested Interest Holder's Contribution - Customer Payment plus Line Installation Allowances other than Terminal Facilities. Vested Interest - Amount potentially subject to refund. Load Ratio - Additional Applicant load divided by the sum of Additional Applicantt load and Vested Interest Holder's load. Distance Ratio - Additional Applicant distance divided by original distance. 1. The initial Applicant will pay the original investment cost less any allowances. An Additional Applicant connecting to a Vested Interest Portion will have two options: IDAHO Issued by IDAHO POWER COMPANY Issued -August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 SIXTH REVISED SHEET NO. H-7 CANCELS FIFTH REVISED SHEET NO. H-7 RULE H NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) CHARGES FOR LINE INSTALLATIONS AND ADDI11ONAL CHARGES FOR UNDERGROUND SERVICE ATTACHMENTS (Continued) Option One - An Additional Applicant may choose to pay the current Vested Interest Holder's Vested Interest, in which case the Additional Applicant will become the Vested Interest Holder and, as such, will become eligible to receive Vested Interest Refunds up to that new Vested Interest Holder's contribution less 20% of the original investment. Option Two - An Additional Applicant may choose to pay an amount determined by this equation: Vested Interest Payment = Load Ratio x Distance Ratio x Vested Interest Holder's unrefunded contribution. If Option Two is selected, the Additional Applicant has NO Vested Interest and the previous Vested Interest Holder remains the Vested Interest Holder. The Vested Interest Holder's Vested Interest will be reduced by the newest Additional Applicant's payment. 2. The Vested Interest Charge will not exceed the sum of the Vested Interests in the Vested Interest Portion. 3. If an Additional Applicant connects to a Vested Interest Portion which was established under a prior rule or schedule, the Vested Interest Charges of the previous rule or schedule apply to the Additional Applicant. V. OTHER CHARGES All charges in this section are non-refundable. A. Relocation and Removal Charges - If an Applicant or Additional Applicant requests a Relocation or removal of Company facilities, the Applicant or Additional applicant will pay a non-refundable charge equal to the Work Order Cost. B. Engineering Charge - Applicants or Additional Applicants will be required to prepay all engineering costs for Line Installations, and/or Relocations. Engineering charges will be calculated at $36.00 per hour. C. Engineering Charges for Agencies and Taxing Districts of the State of Idaho - Under the authority of Idaho Code Section §67-2302, an agency or taxing district of the State of Idaho may invoke its right to decline to pay engineering charges until the engineering services have been performed and billed to the agency or taxing district. Any state agency or taxing district that claims it falls within the provisions of Idaho Code §67-2302 must notify Idaho Power of such claim at the time Idaho Power requests prepayment of the engineering charges. Idaho Power may require that the state agency or taxing district's claim be in writing. If the state agency or taxing district that has invoked the provisions of Idaho Code Section 67-2302 does not pay the engineering charges within the 60 -day period as provided in that statute, all the provisions of that statute will apply. IDAHO Issued by IDAHO POWER COMPANY Issued - October 10, 2001 John R. Gale, Vice President, Regulatory Affairs Effective - November 9, 2001 1221 West Idaho Street, Boise, Idaho IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 OTHER CHARGES (Continued) SIXTH REVISED SHEET NO. H-8 CANCELS FIFTH REVISED SHEET NO. H-8 Stamped 1PUC EffecfTve: RULE H Sept ]8, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) D. Right of Way Charge - Applicants or Additional Applicants will be responsible for any costs associated with the acquisition of right-of-way. E. Temporary Line Installation Charge - Applicants or Additional Applicants will pay the installation and removal costs of providing Temporary Line Installations. F. Temporary Service Attachment Charae - Applicants or Additional Applicants will pay for Temporary Service Attachments as follows: 1. Underground - $140 The Customer provided pole must be set within two linear feet of the Company's existing transformer or junction box. 2. Overhead - $120 The Customer provided pole shall be set in a location that does not require more than 100 feet of #2 aluminum service conductor that can be readily attached to the permanent location by merely relocating it. The electrical facilities provided by the Customer on the pole shall be properly grounded, electrically safe, and ready for connection to Company facilities. The Customer shall obtain all permits required by the applicable state, county, or municipal governments and will provide copie s or verification to the Company as required. The above conditions must be satisfied before the service will be attached. Refer to Schedule 66 for charges if these conditions are not satisfied. G. Unusual Conditions - Applicants, Additional Applicants, and subdividers will pay the Company the additional costs associated with any Unusual Conditions included in the Work Order cost related to the construction of a Line Installation or Relocation. This payment, or portion thereof, will be refunded to the extent that the Unusual Conditions are not encountered. Unusual Conditions payments for Line Installations will also be refunded, under the provisions of Section A if the Unusual Conditions are encountered. In the event that the estimate of the Unusual Conditions included in the Work Order Cost exceeds $10,000, the Applicant, Additional Applicant or Subdivider may either pay for the Unusual Conditions or may furnish an Irrevocable Letter of Credit drawn on a local bank or local branch office issued in th a name of Idaho Power Company for the amount of the Unusual Conditions. Upon completion of that portion of the project which included an Unusual Conditions estimate, Idaho Power Company will bill the Applicant, Additional Applicant or subdivider for the amount of Unusual Conditions encountered up to the amount established in the Irrevocable Letter of Credit. The Applicant, Additional Applicant or subdivider will have 15 days from the issuance of the Unusual Conditions billing to make paym ent. If the Applicant, IDAHO Issued by IDAHO POWER COMPANY Issued -August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 OTHER CHARGES (Continued) NINTH REVISED SHEET NO. H-9 CANCELS EIGHTH REVISED SHFFT Nn H -9 Stamped iPUC Effective: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) Additional Applicant or subdivider fails to pay the Unusual Conditions bill within 15 da ys, Idaho Power will request payment from the bank. H. Joint Trench - Applicants, Additional Applicants, and subdividers will pay the Company for trench and backfill costs included in the work order prepared for an unshared trench. In the event that the Company is able to defray any of the trench and backfill costs included in the work order through the sharing of the trench with other utilities, the trench and backfill cost savings will be refunded. VI. REFUNDS A. Vested Interest Refunds - The initial Applicant will be eligible to receive up to 80% of the original investment as a Vested Interest Refund in accordance with Section IV.C. Refunds will be funded by the Additional Applicant's Vested Interest Charge as calculated in accordance with Section IV.C. A Vested Interest Holder and the Company may agree to waive the Vested Interest payment requirements of Additional Applicants with loads less than an agreed upon level. Waived Additional Applicants would not be considered Additional Applicants for purposes of Section VI.A.I.a. 1. Vested Interest Refund Limitations a. Except for Rule VI -C., Vested Interest Refunds will be funded by no more than four Additional Applicants during the 5 year period following the completion date of the Line Installation for the initial Applicant. b. In no circumstance will refunds exceed 1007o of the refundable portion of any party's cash payment to the Company. B. Subdivision Refunds 1. A subdivider will be eligible for Vested Interest Refunds for payments for Line Installations outside the subdivision. 2. A subdivider will be eligible for a refund from the Company on the Line Installation Charge inside the Subdivision when a permanent Residence connects for service and occupies a lot inside the Subdivision within 5 years from the construction completion date of the Line Installation for the Subdivision. 3. The amount refunded to subdividers of residential Subdivisions will be $800 per lot, less any additional Line Installation costs required to pro vide connected service to the lot. iuAHU Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 REFUNDS (Continued) SIXTH REVISED SHEET NO. H-10 CANCELS FIFTH RFVKFn SHFFT tin u -in Stamped IPUC Efiecffve: RULE H Sept 18, 2000 NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) C. Special Rule for Undeveloped Subdivisions Platted Prior to January 1 1997 1. For an undeveloped Subdivision which has been platted prior to January'], 1997, and which has not been amended after January 1, 1997, refunds will be made for connections inside the Subdivision during the first 10 years following the completion date of the Line Installation. 2. The subdivider will not be entitled to refunds under Sections VI.B.2. and VI.B.3. Connections within the undeveloped Subdivision will be treated as individual Applicants or Additional Applicants for payment, extension allowance, and refunding purposes. 3. The individual requesting the 10 year refund date will have the burden of demonstrating that the Line Installation is to a Subdivision which has been platted and is undeveloped. D. Special Arrangements Permitting Deviation from Rule H Refund Provisions -An Applicant and/or Applicants and the Company may mutually agree that a deviation from Rule H refund provisions is reasonable and does not adversely affect other Customers of the Company. A written agreement to deviate from Rule H refund provisions will be prepared and submitted to the Commission. The agreement will not be effective until approved by the Commission. VII. LINE INSTALLATION AGREEMENTS When the Line Installation Allowance paid by the Company under the provisions of this rul e equals or exceeds $75,000, the Applicant will be required to contract to pay, for a period of 5 years following the completion date of the Line Installation, an annual payment equal to the greater of the billings determined by application of the appropri ate schedule or: A. Eighty percent of the Applicant's total annual bill as determined by application of the appropriate schedule; plus; Twenty percent of the Line Installation Allowance granted the Applicant. Each Line Installation, for which the Line Installation Allowance paid equals or exceeds $75,000, will require a separate Uniform Distribution Line Installation Agreement between the Applicant and the Company. Developers of multi -family residential dwellings in which each unit is separately metered will be exempt from the requirement to enter into an agreement with the Company if the Line Installation Allowance paid equals or exceeds $75,000. IDAHO Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 VIII. EXISTING AGREEMENTS FIRST REVISED SHEET NO. H-1 1 CANCELS ORIGINAL SHEET NO. H-10 RULE H NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) Stamped IPUC Effecflve: Sept l8, 2000 This rule shall not cancel existing agreements, including refund provisions, between th e Company and previous Applicants, or Additional Applicants. All Applications will be governed and administered under the rule or schedule in effect at the time the Application was received and dated by the Company. IX. LOCAL IMPROVEMENT DISTRICTS Unless specifically provided for under this paragraph, a Local Improvement District will be provided service under the general terms of this rule. The Company will provide a cost estimate and feasibility study for a Local Improvement District within 120 days after receiving the resolution from the requesting governing body. The cost estimate will be based on Work Order Costs and will not be considered binding on the Company if construction is not commenced within 6 months of the submission of the estimate for reasons not within the control of the Company. The governing body issuing the resolution will pay the Company for the costs of preparing the cost estimate and feasibility study regardless of whether the Line Installation or the conversion actually takes place. After passage of the Local Improvement District ordinance, the Company will construct the Line Installation or conversion. Upon completion of the project, the Company will submit a bill to the Local Improvement District for the actual cost of th a work performed, including the costs of preparing the cost estimate and feasibility study. If the actual cost is less than the estimated cost, the Local Improvement District will pay the actual cost. If the actual cost exceeds the estimated cost, the Local Improvement District will pay only the estimated cost. The governing body will pay the Company within 30 days after the bill has been submitted. A Local Improvement District will be eligible for a Line Installation Allowance for any new load connecting for service upon the completion of the Line Installation. A Local Improvement District will retain a Vested Interest in any Line Installation to the Local Improvement District. A Local Improvement District may waive payments for Vested Interest from Additional Applicants within the Local Improvement District. IDAHO Issued by IDAHO POWER COMPANY Issued - August 16, 2000 James C. Miller, Senior Vice President, Delivery Effective - September 18, 2000 1221 West Idaho Street, Boise, Idaho Advice No. 00-07 IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 SECOND REVISED SHEET NO. H-12 CANCELS FIRST REVISED SHEET NO. H-12 RULE H NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) IDAHO POWER COMPANY Uniform Distribution Line installation Agreement DISTRICT ACCOUNT NO THIS AGREEMENT Made this day of 20 between billing address is whose hereinafter called Customer, and IDAHO POWER COMPANY, A corporation with its principal office located at 1221 West Idaho Street, Boise, Idaho, hereinafter called Company: NOW THEREFORE, The parties agree as follows: 1. The Company will agree to provide facilities to supply volt, phase Electric Service for the Customer's facilities located at or near , County of , State of Idaho. 2. The Customer will agree to: (a) Make a cash advance to the Company of $ as the Customer's share of the investment in service facilities; (b) Provide rights-of-way for the line extension at no cost to the Company, in a form acceptable to the Company; (c) Pay an annual minimum charge during the first 60 months following the Initial Service Date. The annual minimum charge will be the greater of (1) the total of the schedule billings for the year or (2) $ plus 80 percent of the total schedule billings for the year. The total schedule billings will be computed in accordance with the rates and provisions of the schedules under which the Customer received service for that year. 3. This Agreement will not become binding upon the parties until signed by both parties. 4. The initial date of delivery of powe and energy is subject to the Company's ability to obtain required labor, materials, equipment, satisfactory rights-of-way and comply with governmental regulations. 5. The term of this Agreement will be for 5 years from and after the Initial Service Date thereof. 6. This Agreement will be binding upon the respective successors and assigns of the Customer and the Company, provided however, that no assignment by the Customer will be effective without the Company's prior written consent. The Company's consent will not be unreasonably withheld. IDAHO Issued by IDAHO POWER COMPANY Issued - October 10, 2001 John R. Gale, Vice President, Regulatory Affairs Effective - November 9, 2001 1221 West Idaho Street, Boise, Idaho IDAHO POWER COMPANY I.P.U.C. NO. 26. TARIFF NO. 101 FIRST REVISED SHEET NO. H-13 CANCELS ORIGINAL SHFFT Nn W-11 RULE H NEW SERVICE ATTACHMENTS AND DISTRIBUTION LINE INSTALLATIONS OR ALTERATIONS (Continued) Uniform Distribution Line Installation Agreement (Continued) 7. This Agreement is subject to valid laws and to the regulatory authority and orders, rules and regulations of the Idaho Public Utilities Commission and such other administrative bodies having jurisdiction as well as Idaho Power Company's Rules and Regulations as now or may be hereafter modified and approved by the Idaho Public Utilities Commission. 8. The Company's Rule H, any revisions to that rule, and/or any successor rule is to be considered as part of this Agreement. 9. In any action at law or equity commenced under this Agreement and upon which judgment is rendered, the prevailing party, as part of such judgment, will be entitled to recover all costs, including reasonable attorneys fees, incurred on account of such action. (APPROPRIATE SIGNATURES) Date 20 W.O. No. Initial Service Date IDAHO Issued by IDAHO POWER COMPANY Issued - October 10, 2001 John R. Gale, Vice President, Regulatory Affairs Effective - November 9, 2001 1221 West Idaho Street, Boise, Idaho City of Meridian Louisiana Pacific Expansion Idaho Community Development Block Grant Application Meeting February 10, 2004 IDAHO POWER CONSTRUCTION PROJECT INFORMATION Project Description Power capacity to be provided What will be built: # and type of poles, linear feet of power line, transformers... Project budget: Engineering, materials, construction costs Method of construction: Bids / Davis Bacon Permits required: Current Status ROW status Project Schedule Project Map Need by Friday, Feb 27 to prepare ICDBG application for Mar 9 public hearing. ICDBG Requirements: Environmental review (can be started as soon as above information is available) Minimum 2-3 month process before release of funds. Procurement requirements Federal labor requirements (Davis / Bacon) Request for Proposals For Administrative Services The City of Meridian is seeking assistance in administrating a project for the Idaho Community Development Block Grant Program. Meridian will be submitting an application for approximately $500,000 to provide infrastructure improvements for a Business Expansion / Job Creation project. The City of Meridian is soliciting proposals for services to assist the city in managing federal funds for the completion of this project. The agreement will be on a lump sum, fixed price or cost reimbursement not to exceed basis, with payment terms to be negotiated with the selected offeror. Reimbursement for grant administration activities will be contingent on the city receiving federal funds. Specific duties will include but not be limited to: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget; 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with all applicable civil rights requirements, including preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary; 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion. The services will not include the disbursement or accounting of funds distributed by the City's financial officer, legal advice, fiscal audits, or assistance with activities not related to the project. Responses should include and respondents will be evaluated according to the following criteria: 1. Experience of the consultant with various state and federal funding programs, including but not limited to the Idaho Community Development Program (30%); 2. Services proposed (30%); 3. Qualifications of personnel proposed to be directly involved with the project and time allotted (30%); and 4. Completeness of the proposal (10%). The selection of finalists will be based on an evaluation of the written responses. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the City, all factors considered. The City will reserve the right to interview the finalist. Unsuccessful offerors will be notified as soon as possible. Questions and responses should be directed to: Will Berg, City Clerk City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 (208) 888-4433 All responses must be received no later than 3:00 pm on Friday, February 13, 2004. Please state "Administrative Services Proposals" on the outside of the response package. This solicitation is being offered in accordance with OMB Circular A-102 and the Idaho State statutes governing procurement of professional services. Accordingly, the City reserves the right to negotiate an agreement based on fair and reasonable. compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. Proposal Solicitation Summary Applicable to: Grant Administration Services Business Expansion Project Grantee: City of Meridian, Idaho Address: 33 E. Idaho Avenue Contact Person: Will Berg City Clerk Phone: (208) 888-4433 Date Submitted: January 27, 2004 Brief project description or list of activities: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget; 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with all applicable civil rights requirements, including preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary; 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion. - Type of commodity or service for which bids will be solicited: Grant Administration Services Proposal Due Date: 3:00 P.M. Friday February 13, 2004 Please submit form on the same date to: Idaho Department of Commerce Division of Rural & Community Development 700 West State Street P.O. Box 83720 Boise, ID 83720-0093 Ph: (208) 334-2470 Fax: (208) 334-2631 City of Meridian: Business Expansion Project City of Meridian — 33 E. Idaho Aveenue — Meridian, Idaho 83642 January 26, 2004 — 10:00 a.m. AGENDA Welcome, Introductions Mayor DeWeerd, City of Meridian Sage Community Resources Louisiana Pacific Idaho Department of Commerce (Please sign in. Contact sign -in sheet with e-mail addresses will be distributed to all parties) Economic Development Grants — ICDBG Fact Sheet (tangerine) Sage / IDOC Louisiana Pacific: Expansion plans / possibilities for Meridian LP Job Creation Infrastructure needs ICDBG grant paperwork: City of Meridian (green) Sage Louisiana Pacific (yellow) Schedule follow-up Required City Information / Actions Calendar: March 15 Grant application due to IDOC March 9 Public Hearing: CDBG application (draft application available for review) (2" d Tuesday) Minutes of Public Hearing March 2 Advertisement for public hearing must be no later than this date Citizen Participation Plan - Adopted Fair Housing Resolution — Adopted and published Residential Anti -displacement and Relocation Assistance Plan — Adopted and Published Procurement for Grant Administration (Required to have an "ICDBG Certified Grant Administrator" to administer the grant. Fee is capped at 10% of grant amount and is a grant eligible expense.) Procure Engineering or Architectural services, advertised procurement if over $25,000. (Only if being paid for with grant funds.) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter signed by Mayor outlining any local investment, match towards the project. Letters of Support: eg. Chamber of Commerce, Downtown Association, other. Proposal Solicitation Summary Applicable to: Grant Administration Services Business Expansion Project Grantee: City of Meridian, Idaho Address: 33 E. Idaho Avenue Contact Person: Will Berg, City Clerk Phone: (208) 888-4433 Date Submitted: January 27, 2004 Brief project description or list of activities: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget; 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with all applicable civil rights requirements, including preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary; 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion. Type of commodity or service for which bids will be solicited: Grant Administration Services Proposal Due Date: 3:00 P.M. Monday February 9, 2004 Please submit form on the same date to: Idaho Department of Commerce Division of Rural & Community Development 700 West State Street P.O. Box 83720 Boise, ID 83720-0093 Ph: (208) 334-2470 Fax: (208) 334-2631 Request for Proposals For Administrative Services The City of Meridian is seeking assistance in administrating a project for the Idaho Community Development Block Grant Program. Meridian will be submitting an application for approximately $500,000 to provide infrastructure improvements for a Business Expansion / Job Creation project. The City of Meridian is soliciting proposals for services to assist the city in managing federal funds for the completion of this project. The agreement will be on a lump sum, fixed price or cost reimbursement not to exceed basis, with payment terms to be negotiated with the selected offeror. Reimbursement for grant administration activities will be contingent on the city receiving federal funds. Specific duties will include but not be limited to: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget; 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with all applicable civil rights requirements, including preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary; 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion. The services will not include the disbursement or accounting of funds distributed by the City's financial officer, legal advice, fiscal audits, or assistance with activities not related to the project. Responses should include and respondents will be evaluated according to the following criteria: 1. Experience of the consultant with various state and federal funding programs, including but not limited to the Idaho Community Development Program (30%); 2. Services proposed (30%); 3. Qualifications of personnel proposed to be directly involved with the project and time allotted (30%); and 4. Completeness of the proposal (10%). The selection of finalists will be based on an evaluation of the written responses. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the City, all factors considered. The City will reserve the right to interview the finalist. Unsuccessful offerors will be notified as soon as possible. Questions and responses should be directed to: Will Berg, City Clerk City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 (208) 888-4433 All responses must be received no later than 3:00 pm on Monday, February 9, 2004. Please state "Administrative Services Proposals" on the outside of the response package. This solicitation is being offered in accordance with OMB Circular A-102 and the Idaho State statutes governing procurement of professional services. Accordingly, the City reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. ° 0 U U � U a o a, ° � o .N 4. o O� cd MO U h � U Cd b N 4-4 o O 0 a� >U W I U a � Cn a°1piCd U " cnW Q � p cd � >C C/] a U O 4-4 O z� H U APPENDIX NO. 1 l Grant Assistance Agreement & Certification of Compliance with Grant Conditions Note: This form is an agreement to be completed with attachments. It serves to solidify the relationship of the business to the grant project. It also informs the business of the requirements needed for grant assistance. This form must be completed and signed by the application deadline to be reviewed and ranked. Introduction These Idaho Community Development Block Grants are funded by the federal government for the specific purpose of creating jobs for Low and Moderate Income (LMI) persons. The construction of the infrastructure for the benefit of a business is only a means to this end. An assisted business must realize the receipt of grant assistance obligates them to fulfill this national objective of assisting LMI persons. Sometimes this means the business must modify its hiring policies and collect additional data from the persons hired to fill the new jobs or existing positions that become available through turnover. It also means the business will make its records available for inspection by federal, state, and local officials to document LMI benefits have occurred. Agreement The city/county of (type name here) is applying for an Idaho Community Development Block Grant to provideltvpe of infrastructure to be provided) from which (company name) will benefit. The (company name) has plans to expand (or locate) in the city/county of (type name here) due to the receipt of a grant that will increase or provide public infrastructure sufficient for the company's needs and requirements. As a result of the grant assistance, the company certifies and agrees that by , 20_, it will create jobs and/or retain jobs as a direct result of the grant project and that of those jobs at least 51% will: (choose one option below) be made available to LMI persons. will be held by LMI persons. The company further agrees to abide by all the following conditions of this Grant Assistance Agreement. Definitions A. The city/county of hereafter is known as the GRANTEE. B. The (company name) , hereafter is known as the COMPANY. Page 271 APPENDIX NO. l l Job Descriptions Referenced The job descriptions of the jobs to be created and/or retained, as included in the full application, are hereby incorporated into this agreement. The jobs are described by job title, skill level, training opportunities and whether they are considered LMI jobs. If there is a combination of created and retained jobs, the job description will indicate whether created or retained applies. Timetable for Job Creation The COMPANY will report job creation and hiring efforts and provide supporting evidence and documents on the timetable set forth herein. Also included here are major milestones of the company's location or expansion efforts, such as start of construction, completion, production startup, etc. DATE ACTIVITY DOCUMENTATION REQUIRED Recordkeeping and Reports The COMPANY will maintain evidence and documentation of the jobs to be created and/or retained and the persons hired to fill the new jobs and/or employed currently. The information will include the person's name, family income, race, ethnicity, sex, and handicapped status. This information will be maintained for three (3) years beyond the final date of completion of the job creation. A. When the business has chosen to document that at least 51% of the jobs will be available to LMI persons, the following documentation must be attached to this agreement: L A listing, by job title, of the permanent jobs to be created, indicating which jobs will be available to LMI persons, which jobs require special skills or education, and which jobs are part-time. 2. A detailed description of the training to be provided for any jobs requiring special skills or education. If another agency will be doing the training, documentation of its commitment shall be included. 3. A description of actions to be taken by the grantee and business to ensure LMI persons receive "first consideration" for the jobs. First consideration means a business will develop advertising, recruiting, interviewing and training to give objective consideration to the employment of LMI persons. For a business to demonstrate it considered a LMI person, it must agree to obtain and keep on file for verification a written certification by the person of his or her family income and size or agree to consider referrals from an employment agency. The employment agency must agree to refer individuals who they determine to be LMI Page 273 APPENDIX NO. l 1 5. For jobs based on turnover to be taken by or made available to (select one) LMI persons, a listing of each job that has turned over to date and the respective documentation required for, taken by, or available to, as listed previously. D. Acceptable documentation on applicant/employee family income includes: 1. Verification the employee/applicant is a referral from state, county or local employment agency or other entity that agrees to refer individuals who they determine to be LMI based on HUD's criteria. These entities must maintain documentation that is available for grantee or federal inspection. 2. Written certification signed by the employee/applicant of household income and size to establish LMI status showing either: the actual income of the family or a statement the family income is LMI according to CDBG standards. These certifications must include a statement the information is subject to verification by the local or federal government. 3. Evidence that employee/applicant qualifies for assistance under another program with income qualification criteria at least as restrictive as those used by this program. This could be referrals from the Joint Training Partnership Act, except for referrals under the DTPA Title III program for dislocated workers. Monitoring Rights of Government Officials The information and all records related to the job creation will be made available to the GRANTEE, the Idaho Department of Commerce, and federal officials from the U.S. Department of Housing and Urban Development. The COMPANY will allow the above officials access to the records during regular working hours. The COMPANY shall, upon request, allow for visual inspection of the company expansion and provide for interviews with employees to verify job creation. Penalties and Remedies Regardless of the number of new jobs created, the COMPANY agrees to reimburse the GRANTEE the entire amount of the grant if less than 51% of all new jobs created are filled by LMI persons. The COMPANY agrees to reimburse the GRANTEE a pro rata dollar amount per job not created if the total number of new jobs created does not meet or exceed the number of jobs committed above. The dollars per job ratio is $ , being the grant dollar to new job ratio contained in the full application. The COMPANY agrees that the decision of the DEPARTMENT will be final in judging the level of job creation and the percentage of LMI persons hired. Page 275 Required Business Information/Forms Company Information Description of Company / local business Product brochure Expansion plan: Staffing, recruitment and organizational plan Key management staff / VITAE Three years company financials (any information which the company requests to remain confidential will be submitted under separate cover directly to the IDOC) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter of Commitment from the business stating their agreement to be part of the grant project Job Documentation Forms Job Documentation Form: National Objective: Provision of Low and Moderate Income Jobs Proposed Jobs Created Fringe Benefits Company Payroll Current Employees by Ethnic and Gender Breakdown (local) Hiring Policy Statement: Description of hiring process, training to be provided (both current info and projected for the next two years beyond completion of construction.) Status of financing for expansion Project Description Required power capacity What will be built: # and type of poles, linear feet of power line... 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O r�i r�.� 41 X U x O Za O N 0 rmi 41 Zi r�i 0 r�.� U rxi 41 X •I+if 4J M O M07 M N M U M u M O M 93 H UO THIO UO 1x00 ,y'O U00 00 UO I'ii0 ,?�O OO O N N � N a N Oi N 16 N O N u N $4 N > N }IO{ N U N E 2t A 93 a a a aVP4{4 ro 4) >4 Ul >4M it P4 ail '1'r,P4 c4 {. p4 aO O �N 0 P4 :jG4 tim a a m m m m m m� m0 m P00 Proposal for PLANNING C C.� AND ADMINISTRATIVE SERVICES sage W"!fI .str,,,eir aho.coil] RECEIVEI' FEB 12 2004 City of Meridian City Clerk Office City of Meridian, Idaho Infrastructure Improvements for Business Expansion/Job Creation Project February 12, 2004 PROPOSAL FOR PLANNING AND ADMINISTRATIVE SERVICES CITY OF MERIDIAN, IDAHO INFRASTRUCTURE IMPROVEMENTS FOR BUSINESS EXPANSION / JOB CREATION PROJECT February 12, 2004 0M 10624 W. Executive Dr. Boise, ID 83713 T 208.322.7033 800.859.0321 F 208.322.3569 rTY/TDD '.800.377.3529 -E0/AA Employer 18'ovw.SfXge[dGlho. rCom February 12, 2004 Mr. Will Berg, City Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Re: Project Administration Services for the City of Meridian Business Expansion / Job Creation: Infrastructure Improvements Dear Mr. Berg: Sage Community Resources is pleased to submit an administrative services proposal to provide project assistance for the City of Meridian Business Expansion / Job Creation infrastructure improvement project. Our planning team, which is comprised entirely of Idaho residents, is especially sincere in our desire to provide accurate and meaningful assistance to your organization. As shown in the following proposal, Sage Community Resources has provided a work plan to provide the technical assistance which will meet the goals and objectives of the City and the funding agencies involved. In addition to our proposal, Sage Community Resources has submitted detailed resumes of the planning staff assigned to your project. Sage Community Resources is looking forward to presenting its administrative and management approach to your selection committee, as well as meeting the challenges facing Meridian in this very important project. If you have any questions please contact Shawn Charters, Planning Director at (208) 322-7033 ext. 218. Sincerely, Kathleen A. Simko Executive Director TABLE OF CONTENTS PAGE A. INTRODUCTION.......................................................................................... 1 B. PLANNING AND ADMINISTRATION TEAM ................................................ 2 C. QUALITY CONTROL.................................................................................... 4 Management Summary ..................................................................... 4 TimeLine .......................................................................................... 5 D. MERIDIAN WATER UPGRADES WORK PLAN .......................................... 6 Task 1 - Project Planning.................................................................. 6 Task 2 - Citizen Participation ............................................................. Task 3 - Environmental Review 7 ......................................................... Task 4 - Civil Rights Compliance....................................................... 7 8 Task 5 - Acquisition and Relocation Compliance .............................. 9 Task 6 - Labor Standards Compliance .............................................. 9 Task 7 - Financial Management........................................................ 10 Task 8 - Procurement of Materials and Services ............................... 11 Task 9 - Handicapped Accessibility Compliance ............................... 12 E. METHOD OF CALCULATING COST........................................................... 13 F. PROJECT EXPERIENCE AND REFERENCES ........................................... 14 G. RESUMES.................................................................................................... 24 A INTRODUCTION INTRODUCTION Sage Community Resources, 10624 West Executive Drive, Boise, Idaho 83713, is pleased to respond to the request for proposals for planning and administrative services for the City's Idaho Community Development Block Grant (ICDBG). Individual professionals to be involved with this project are identified herein. A task - oriented scope of work, planning costs, and project time lines are also addressed. Additionally, we have included for your review, information regarding our experience and references from similar projects as well as personal resumes of the Project Team. The end result of this proposal will be to provide Meridian with a qualified planning and administration team that is capable of project completion in a timely, accurate, and meaningful way. In order to easily read this proposal, the following information is provided as a general reference guide. If you are interested in: ■ Which individuals will be working for you, see - B. Planning and Administration Team ■ How the project will be managed and how long it will take, see - C. Quality Control ■ What kind of work will be done by Sage Community Resources, see - D. Meridian Business Expansion / Job Creation Work Plan ■ How much Sage Community Resource's service might cost, see - E. Method of Calculating Cost ■ What kind of similar work Sage Community Resources has done and how the communities liked the service, see - F. Project Experience and References ■ What kind of background the Sage Community Resources team has, see - G. Resumes - 1 - B PLANNING AND ADMINISTRATION TEAM B. PLANNING AND ADMINISTRATION TEAM PROJECT MANAGER Leslie Toombs Sage Community Resources Planning Specialist ASSOCIATES Shawn Charters Sage Community Resources Planning Director Pat Engel Sage Community Resources Planning Specialist Marianne Piquet Sage Community Resources Planning Technician Sage Community Resources offers a broad-based team fully experienced in managing Idaho Community Development Block Grants (ICDBG), Economic Development Administration (EDA) and USDA Rural Development projects. The Sage Community Resources staff includes five grant administrators certified by the Idaho Department of Commerce, the overseer of the ICDBG program statewide. These individuals are all available to assist with the various duties and requirements of ICDBG projects. There is a great advantage to having several fully experienced individuals available to work on this project. The opportunity to share responsibilities means reduced delays and more efficient project administration. Full staff backup opportunity also means that someone is always available to answer questions or meet project deadlines. The extensive experience of the Sage Community Resources team and close working relationship with Idaho Department of Commerce staff are also advantages in facilitating project management for Meridian. Staff availability is an important consideration for the City in selecting an administrator for this project. Our staff is available and able to work on the project within minimal response times. Flexible work schedules allow us to be on-site wheneverwe are needed. The Boise base of operations also allows us to handle any details with the Idaho Department of Commerce in their Boise offices quickly and efficiently. -2- PLANNING AND ADMINISTRATION TEAM Leslie Toombs, Economic Development Planner, holds primary project administration responsibility. Ms. Toombs is a certified grant administrator with several years of experience in the planning and administration of projects. Her time is dedicated 100% to the community development planning of individual projects. It is proposed that she would be responsible for the Meridian Business Expansion Infrastructure Improvement Project, with support assistance from other staff members. Other team members include Shawn Charters, Planning Director and Pat Engel, Planning Specialist. Ms. Charters' and Ms. Engels' work on the project would be dedicated on an as -needed basis. Our fourth team member proposed for this project is Marianne Piquet. She will be providing support services for the grant program at Sage Community Resources. Ms. Piquet's involvement would continue to be provision of support assistance in both office and field. Ms. Piquet is well versed in the labor standards requirements of various funding agencies and ensures these standards are monitored on a regular basis. Sage Community Resources also has a full complement of clerical/support staff that is familiar with the RD, ICDBG and EDA programs and their requirements. Their knowledge of the programs and individual projects is often a timesaving factor and facilitates processing of various project requirements. Staff Resumes of principal team members are included in Section G. -3- C QUALITY CONTROL Q QUALITY CONTROL MANAGEMENT SUMMARY In order to develop this project in a timely manner, Sage Community Resources has dedicated four members of its planning staff to form a team of specialists to help carry the project forward. As previously stated the Project Team will consist of Leslie Toombs, Project Administrator; Shawn Charters, Planning Director; Pat Engel, Planning Specialist; and Marianne Piquet, Planning Technician. Sage Community Resources' approach to this project is to complete the tasks described in the Request for Proposal in cooperation with the City Council, City staff and the Project Engineer. As shown in the attached time line, Sage Community Resources is anticipating an aggressive approach to develop the information necessary to meet critical application deadlines, as well as project implementation goals. Sage Community Resources has over 30 years of experience in the development of planning projects involving the Economic Development Administration (EDA), the Idaho Community Development Block Grant (ICDBG) program, the USDA Rural Development (RD), and other various funding sources. All data generated by Sage Community Resources can be placed in Microsoft Word, Microsoft Excel, and Microsoft Access formats for ease of correlating information. A timeline is shown on the following page. QUALITY CONTROL Submit ICDBG Application ........................... GrantAward ................................................. Enter ICDBG Contract ................................. Environmental Review ................................. *Award of Grant Funds, Complete Construction Bidding Signed ........................ *Construction Period .................................... Closeout................................................. i TIMELINE (estimated) ................................................................................ March 2004 .................................................................................. May 2004 .................................................................................. June 2004 ................................................................................. April 2004 ............................................................................. June 2004 ........................•••....•............... June 2004 - September 2004 ......................................................... January 2005 The above schedule is deliberately conservative. If the project planning and proposal preparation can be shortened, we will hopefully hit earlier schedule dates. *These items indicate general estimates. A more detailed time line of project activities will be developed as part of the work to be provided as a result of this proposal. (Schedules for these activities are based upon traditional agency funding/approval action.) Sage Community Resources is dedicated to serve Meridian throughout the planning, administration and construction process to see the project to completion. There are some time -efficient measures that can be used to help prevent delays in the project work. An example of this is the timing of the required environmental review process and closely coordinating it with other aspects of the project. Our staff is fully aware of these measures, and we employ them whenever possible to maintain maximum efficiency. The preferred time frame for an Idaho Community Development Block Grant project is approximately one year, based on the date of grant award. As stated earlier, Sage Community Resources staff will continue to work on the project to bring it to a smooth completion, regardless of the length of time required for all aspects of the project to be installed and functioning properly. We have a good appreciation for the critical nature of this project. We believe we can help you meet that burden of responsibility through our quality and experience of project administration duties. -5- D PROJE T WORK PLAN D. MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN Experienced planning and administrative staff is very necessary for a successful project. For the purposes of project planning and administration, Sage Community Resources staff would function as an extension of City staff, working with your staff, and Engineer to achieve project goals, meet deadlines and accomplish all work in a timely manner. There are many responsibilities for a grant recipient to meet. The ICDBG program can be somewhat complicated, and adherence to many aspects of good government is fully necessary. These requirements include (but are not limited to) fiscal responsibility and record keeping; city observation of civil rights guidelines; management of Davis -Bacon labor laws; obtaining proper environmental clearances; proper preparation of bid documents; conduct of public participation; adherence to the Americans with Disabilities Act (ADA); and thorough project monitoring. The HUD requirements alone are complex and rather stringent. With recent scrutiny of the HUD agency, additional requirements are being made, and it is expected that much greater attention to detail will be needed. Sage Community Resources' staff is familiar with these changes and will assist the City in meeting all the requirements. Following is a proposed outline of services covering the various aspects of project administration. Activities discussed in Task 1 and part of Task 2 pertain to early project development and strategic planning through submittal of the grant application. All remaining tasks through project completion generally deal with receipt of the grant award, bidding of construction, actual project construction, financial activity, and approval for project completion/closeout. TASK 1 PROJECT PLANNING Serving as the Project Team Manager, Leslie Toombs will be the primary point of contact and have the day-to-day responsibility of carrying forward services required in this work element. Ms. Toombs will receive direct assistance from team members Shawn Charters and Pat Engel in performing these duties. This arrangement is especially true in the areas of grant application development. A description of work activity to be performed underthis element follows: Work with the City Council to plan funding source strategy for the project. This will include attending necessary meetings, public presentations, performing research, and giving recommendations for project development activities. Ms. Toombs will serve as grants development coordinator and provide liaison with governmental funding partners. ■ Working in conjunction with the City, the business, and their engineer, the Sage Community Resources team will develop, publish, MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN and submit necessary applications for grant assistance to the State agencies. ■ Develop an approved Administrative Plan and secure approval of the Plan by the funding agency. TASK 2 CITIZEN PARTICIPATION The Project Team Manager, Ms. Toombs, will have primary responsibility for guiding the City through required Citizen Participation activities. Shawn Charters and Pat Engel will assist her in the preparation of any public documents or publication of notices. Specific work activities are: ■ Assist City in conducting application public hearing to inform the public of the City's intent to request funding assistance. ■ Assist City in conducting public hearing required at 50% construction completion. TASK 3 ENVIRONMENTAL REVIEW Project Administrator Leslie Toombs will have primary responsibility for determining and carrying out necessary steps for environmental review activities required by funding agencies. She will be assisted in this work by Shawn Charters and Pat Engel as follows: ■ Have City appoint Environmental Review Officer. ■ Establish Environmental Review Record file. ■ Determine whether project is categorically excluded. Complete Statutory Checklist. ■ If project is not excluded, conduct Environmental Assessment to include impacts on and mitigating measures for: -- Community -- Site -- Historic preservation -- Floodplain/wetland -- Endangered species -- Local regulations If no restrictions are placed on the project by the agencies contacted during the Environmental Assessment, prepare Finding of No Significant Impact (FONSI) -- Publish FONSI and distribute notice and Request for Release of Funds (15 days) VAM MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN -- Mail Certification and Request for Release of Funds to Idaho Department of Commerce along with a copy of publication (15 - day comment period) -- Receive Release of Funds from Idaho Department of Commerce TASK 4 CIVIL RIGHTS COMPLIANCE Project Administrator, Leslie Toombs will have primary responsibility for compliance with required Civil Rights issues and actions. She will be assisted with these activities by Shawn Charters and Pat Engel: ■ Establish a file containing the GRANTEE's Affirmative Action Plan, Community Profile, staffing minority status or other documents and statistics that demonstrate GRANTEE's minority and handicapped population and efforts in nondiscriminatory practices. ■ File signed Section 3 Clause and Certifications. ■ Submit MBE/WBE Solicitation Summaries for all solicitations for services or construction bids. ■ Comply with GRANTEE Section 3 Plan and maintain documentation. ■ Implement at least three (3) of the Fair Housing activities listed in the Civil Rights Handbook. ■ Complete analysis of impediments to Fair Housing. ■ Consistent with the provision of Executive Order 11246 and OMB Circular A-102, Attachment O, Sage Community Resources will take affirmative steps to assure that women (WBE) and minority businesses (DBE) are used when possible as sources of supplies, equipment, construction and services. Additionally, Sage Community Resources document all affirmative steps taken to solicit WBE and DBE businesses and forward this documentation along with the names of the WBE and DBE subcontractors and suppliers to the local government ICDBG recipient upon request. MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN TASK 5 ACQUISITION AND RELOCATION COMPLIANCE Ms. Toombs will also have day-to-day responsibility for guiding the City through any acquisition activities such as temporary and permanent easements in accordance with prescribed Federal acquisition laws. She will be assisted by Shawn Charters and Pat Engel in the following work items: ■ Determine whether acquisition is governed by Title III of the Uniform Relocation Act ■ Assist in the preparation of documentation for temporary or permanent easement allocation and acquisition of real property. ■ Prepare acquisition notices. ■ Prepare Requests for Qualification (RFQ's) for the selection of a certified appraiser, as needed. ■ Review appraisal documents, determine just compensation and assist in preparing final acquisition documents. ■ Assist the City in preparing acquisition file for each property acquired. ■ Assist the City in complying with State and Federal requirements regarding donations of properties or relocation. TASK 6 LABOR STANDARDS COMPLIANCE Project Administrator, Leslie Toombs, will provide the lead in making sure the City meets all required Labor Compliance actions. In this way, the Sage Community Resources offices can provide an easy point of contact regarding any labor -related issues or questions. Ms. Toombs will be assisted by Marianne Piquet. Proposed activities are: ■ Furnish Architect with all HUD documentation, including Federal Wage determinations, for preparation of check set of plans and specifications. Maintain documentation attesting to all administrative and enforcement activities with respect of Federal labor standards requirements, including: -- Review all contract documents to ensure labor standards provisions, including current wage determinations, are included -- Check all contractors and subcontractors to verify they are a bona fide company and have no deficiencies outstanding from previous federal work MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN -- Conduct pre -construction conferences to obtain various certifications of all contractors and subcontractors -- Review weekly payrolls -- Assure wage rates and Equal Employment Opportunity signs are posted at the job site -- Monitor on-site inspection reports -- Conduct employee interviews to insure Davis -Bacon wages are being paid Secure updated Federal Wage Determination ten (10) days prior to bid opening date and assist in notifying bidders of any changes in Wage Determinations. Monitor that all contracts and subcontracts contain Federal Labor Standards provisions, applicable wage determinations and other required Federal and local assurances and documentation. Check contractor and subcontractor eligibility with Department (HUD) before starting construction. Conduct pre -construction conference: inform all contractors, and those subcontractors that have been selected of their labor standard and fair employment practice obligations as required by HUD. Submit pre -construction conference minutes to Department of Commerce. Submit executed contract documents to Department for review and approval. During construction, conduct on-site inspections and worker interviews, checking for posting of Federal wage determination and Equal Employment Opportunity poster, and collection and review of weekly contractor and subcontractor payrolls and subcontractor reports. ■ Seek prompt correction of all violations of labor standards and payroll discrepancies. TASK 7 FINANCIAL MANAGEMENT The Project Administrator, Leslie Toombs, will serve as the single point of contact in providing guidance to the City for all grant -related financial management issues. With assistance from Jim Gruber, Sage Community Resources' Finance Director, they will provide liaison and coordination between the City's financial officer and the Idaho Department of Commerce to accomplish the following: Sage Community Resources will assist the City in establishing a project filing system which will include: -- General Ledger -- Cash receipts/disbursements journal -10- MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN -- Requests for Funds/Source Documentation and -- Progress Reports ■ Sage Community Resources will act as prime coordinator to process Requests for Funds and obtain funding from the Department of Commerce. ■ Submit Performance Reports to the Idaho Department of Commerce. ■ Schedule with Idaho Department of Commerce for monitoring as required. ■ Provide continued project administration through closeout in accordance with State and Federal requirements. TASK 8 PROCUREMENT OF MATERIAL AND SERVICES Ms. Toombs will also have direct responsibility for administrative services regarding the execution of all project -related procurement actions including materials, professional services, and construction in accordance with state and federal guidelines: ■ Provide assistance to the City in the procurement of all contracts and subcontracts to ensure the procurement process meets with the requirements of the funding agencies. ■ Coordinate to obtain, if necessary, Department of Commerce approval for scope of work/project area adjustments after on-site confirmation of pre -design project scope by Engineer and the City. ■ Furnish Engineer with all HUD documentation, including Federal Wage Determinations, for preparation of check set of Plans and Specifications. ■ Submit documents to the Idaho Department of Commerce for final review prior to going out to bids. Secure written approval of bid documents from Department of Commerce. ■ Monitor and counsel for proper advertisements of project for purpose of securing wide bidder activity to meet Federal (HUD) requirements. - 11 - MERIDIAN BUSINESS EXPANSION / JOB CREATION WORK PLAN TASK 9 HANDICAPPED ACCESSIBILITY COMPLIANCE Project Administrator, Leslie Toombs, will serve as the primary team member guiding compliance with Handicapped Accessibility issues. Shawn Charters and Pat Engel will assist her. An outline of activities follows: ■ Designation of a responsible employee. ■ Adoption and public notification of the Policy on Non-discrimination. ■ Adoption and Public Notification of the 504 grievance procedure. ■ Establishing Section 504 Citizen Review Committee. ■ Conducting local self-evaluation. ■ Developing a Transition Plan. The Americans with Disabilities Act (ADA) which was has been adopted by the State contains important regulatory guidelines which must be adhered to by all cities and counties. These standards will be monitored to ensure their incorporation into all components of the project so the City will be in compliance. -12- E. METHOD OF CALCULATING COST E METHOD OF CALCULATING COST The prescribed method of compensation for professional services (such as administration) under Federal Procurement Guidelines is on a lump sum fee basis. Sage Community Resources would follow this regulation in establishing any contractual fees related to this proposal. The traditional manner of selecting a professional service provider consistent with Federal Procurement Guidelines is to select a firm based on experience and qualifications and then negotiates an acceptable lump sum fee. This negotiation process is certainly our preferred approach. While the City's selection of a grant administrator is not determined on cost, certainly the price of services is an important consideration in making a prudent decision. We would like to take this opportunity to point out that our negotiated lump sum fee will remain the same no matter how many hours we have to invest in your project. Since an hourly cost unit is not appropriate for this purpose we would like to offer for your review our opinion of cost by functional unit of work to be performed as follows: Unit 1 Upon completion of Environmental Review Record, for all work pertaining to project startup and organization, and the securing of "Notice of Removal of Grant Conditions and Release of Funds" from the Idaho Department of Commerce, our opinion is that we will allocate 25% of overall project costs. Unit 2 Upon execution of construction contract and completion and pre -construction conference, our opinion is that we will allocate 25% of overall project costs. Unit 3 Through construction period, our opinion of administration cost does not exceed a total of 40% of overall project costs. Unit 4 Upon project closeout, our opinion is that we will allocate the final 10% of overall project costs. These opinions of unit cost are based upon experience and difficulty of this project and are projected not to exceed 10% of block grant award. We would like to repeat that this is an estimate and therefore open to negotiation at the appropriate time. It is also important to remember that hiring an Idaho Certified Grant Administrator is an eligible cost for ICDBG funds. -13- F. PROJECT EXPERIENCE AND REFERENCES F. PROJECT EXPERIENCE AND REFERENCES Sage Community Resources has 30 years of experience with all aspects of the ICDBG, EDA and USDA -Rural Development programs. From grant application through actual project administration and closeout, our staff has been involved in funding and administering many millions in such projects since organization. In the last three years alone, we have been responsible for administration of over 20 grants for communities in our region. Please see the list presented on the following pages. Recently, and particularly during the past year, it has been our observation that the Block Grant program has required increasing levels of record keeping throughout the duration of any project. The Sage Community Resources staff has maintained current familiarity with the program and its requirements. We are prepared to manage the block grant project for Meridian through each step and requirement. The experience of our staff members is sufficiently diverse that they can handle all normal project requirements. An example is the very specific requirements for preparation of the environmental review packages, which is in fact a small-scale environmental assessment. Specific staff skills in this area allow us to complete this requirement in-house. Our goal is to provide complete administrative services with minimum problems. The extensive experience we offer allows us to anticipate potential problems and avoid them. Please feel free to contact any of the individuals listed on page 23 of this proposal. -14- U PROJECT EXPERIENCE AND REFERENCES Applications Awarded FY 2001 / 2003 Total Persons Total Grant Benefited Amount Amount City of Kuna Industrial Park 50 $ 965,747 $ 500,000 Senior Center Kitchen Expansion (03) 1,077 $ 151,007 $ 100,000 City of Star Senior Center Rehabilitation 120 $ 144,502 $ 100,000 Adams County New Meadows Depot Comm. Ctr. 571 $ 477,030 $ 150,000 New Meadows Depot Restoration $ 555,200 $ 499,076 Boise County Centerville Community Center 178 $ 290,683 $ 148,590 Lowman Fire Station 270 $ 293,571 $ 110,271 Elmore County Medical Center Nursing Home Renovation (03) 55 $ 442,620 $ 244,150 Hispanic Cultural Center Cultural Center - Nampa 37,922 $ 3,571,000 $ 2,500,000 City of Greenleaf Water System Improvement 862 $1,693,700 $ 250,000 City of Caldwell Indian Creek Economic Adjustment N/A $ 400,000 $ 280,000 City of Emmett Water/Sewer Improvement 5,490 $ 1,413,829 $ 290,000 Gem County Ola Fire Station 128 $ 165,526 $ 7,000 New Emergency Services Facility (03) 15,181 $ 447,685 $ 170,000 Liberty Canyon Boys Ranch (03) 36 $ 760,000 $ 360,000 City of New Plymouth Jiano Industrial Park 28 $ 923,263 $ 244,868 Owyhee County Water Improvement Project (03) 100 $ 860,700 $ 265,600 City of Payette Water Improvement Project (03) 7,054 $ 1,552,243 $ 460,000 Valley County Imminent Threat N/A $ 100,000 $ 100,000 City of Weiser Water Treatment Plant N/A $ 4,157,000 $ 500,000 -15- PROJECT EXPERIENCE AND REFERENCES Implemented Projects 1986— 2003 Bolded Projects = Awarded FY 2002-2003 Updated: September 8, 2003 -16- Total Cost Ada County • Eagle Senior Center $ 110,000 • Eagle Sewer Upgrade $ 800,245 • Eagle Downtown Revitalization $ 750,546 • Kuna Senior Center Addition $ 67,200 • Kuna Water Upgrade $ 1,376,936 • Star Sewer and Water District $ 1,754,200 • Kuna Water/Sewer Improvement $ 1,087,100 • Kuna Senior Center $ 127,423 • Garden City Housing / Mystic Cove $ 5,439,930 • Payette River Scenic Byway Corridor Management Plan $ 10,192 • Garden City Imminent Threat /Atlasta $ 100,000 • Garden City Senior Center $ 150,000 • Garden City Boys & Girls Club $ 2,381,902 • Kuna Industrial Park $ 965,747 • Star Senior Center Renovation $ 144,502 • Kuna Senior Center Kitchen Expansion $ 244,507 -16- PROJECT EXPERIENCE AND REFERENCES Adams County • New Meadows Sewer Upgrade $ 533,803 • New Meadows Senior Center $ 140,900 • Council Water System Improvements $ 1,087,493 • Council Sewer / Water Upgrade $ 1,891,607 • Council Technical Assistance $ 88,000 • New Meadows Water Upgrade $ 818,500 • Council Business Park (CDBG/ED) $ 1,154,500 • Council Business Park (EDA) $ 1,154,500 • Adams County Disaster Recovery $ 14,285 • Council Senior Center $ 220,000 • Payette River Corridor Management Plan $ 10,205 • Council Disaster Recovery $ 150,000 • New Meadows Historic Depot Renovation $ 259,070 • New Meadows Senior Center Garage $ 46,125 • New Meadows Senior Center Bus $ 55,000 • Four County Technical Assistance Study $ 16,250 • New Meadows Depot Community Center $ 477,030 • New Meadows Depot Restoration $ 555,200 -17- n PROJECT EXPERIENCE AND REFERENCES Boise County • Idaho City Downtown Visitor Center • Idaho City Senior Center • Idaho City Water / Imminent Threat • Idaho City Sewer Treatment Plant Upgrade • Idaho City Water System Improvements • Idaho City Water Improvements • Idaho City Senior Center Rehabilitation • Horseshoe Bend Water Upgrade • Idaho City Fire Station • Boise County / Lower Banks Imminent Threat • Boise County Disaster Assessment • Idaho City Highlander • Payette River Scenic Byway Corridor Management Plan • Boise County / Garden Valley Senior Center • Wildlife Canyon Scenic Byway Corridor Management Plan • Ponderosa Pine Scenic Byway Corridor Management Plan • Centerville Community Center • Lowman Fire Station EM $ 100,000 $ 14,000 $ 98,000 $ 622,000 $ 100,000 $ 100,000 $ 28,011 $ 801,000 $ 282,200 $ 68,500 $ 14,285 $ 60,000 $ 36,179 $ 225,000 $ 60,833 $ 13,000 $ 290,683 $ 293,571 PROJECT EXPERIENCE AND REFERENCES Canyon County • Caldwell Economic Development (street improvements/waterline) $ 896,000 • Middleton Sewer $ 671,200 • Nampa Economic Development $ 96,500 • Caldwell (sewer/water for industrial area) $ 1,052,200 • Melba Senior Center $ 172,000 • Middleton Sewer System Improvements $ 100,000 • Caldwell Small Business Incubator (CEED) - ICDBG/ED $ 2,013,586 • Caldwell Small Business Incubator (CEED) - EDA $ 2,463,586 • City of Caldwell / Kit Manufacturing $ 335,423 • Wilder Water Upgrade $ 2,150,500 • Caldwell Housing Authority — Farmway Village Housing Rehab $ 1,671,260 • Notus Water Improvement $ 1,090,000 • Caldwell Flying J Truck Stop $ 728,041 • Caldwell Industrial Park— ICDBG/ED $ 1,617,847 • Caldwell Industrial Park— EDA $ 1,972,717 • Parma Water Improvement $ 2,400,000 • Caldwell Housing Authority — Farmway Village Sewer $ 300,000 • Hispanic Cultural Center in Nampa $ 3,571,000 • Greenleaf Water System Improvement $ 1,693,700 • Caldwell Indian Creek Economic Adjustment $ 400,000 -19- PROJECT EXPERIENCE AND REFERENCES Elmore County • Mountain Home Senior Center $ 127,600 • Elmore County Handicapped Accessibility $ 200,000 • Mountain Home Water System Improvements $ 567,594 • Glenns Ferry Senior Center $ 270,020 • Mountain Home / Mercy Housing $ 5,766,190 • Mountain Home / Merrick's Expansion $ 249,000 • Elmore County/ Disaster Assessment $ 14,285 • Glenns Ferry / Three Island Crossing Interpretive Center $ 2,942,500 • Glenns Ferry Water Upgrade $ 2,265,800 • Glenns Ferry Imminent Threat $ 27,835 • Glenns Ferry Water Upgrade II $ 3,900,000 • Elmore County / Pine Senior Center $ 347,209 • Elmore County / Atlanta Imminent Threat $ 200,000 • Glenns Ferry Water Treatment Plant Improvements $ 3,900,000 • Atlanta Water Association / System Improvements $ 400,000 • Elmore County/High Desert Economic Development $ 15,625 • Elmore Medical Center Nursing Home Renovation $ 442,620 Gem County • Emmett Sewer System Improvements $ 349,800 • Emmett Economic Development (Parking Lot) $ 54,850 • Ola Sewer Project $ 128,000 • Gem County Handicapped Accessibility $ 165,000 • Gem County Senior Center $ 320,000 • Gem County Disaster Assessment $ 14,285 • Gem County Senior Center / Adult Day Care $ 120,000 • City of Emmett Water/Sewer Improvement $ 1,413,829 • Four -County Economic Adjustment Strategy $ 16,250 • Gem County Industrial Park $ 2,500,000 • Ola Fire Station $ 165,526 • Payette Senior Center $ 164,804 • New Emergency Services Facility $ 447,685 • Liberty Canyon Boys Ranch $ 760,000 -20- Owyhee County • Homedale Economic Development / Filler King $ 921,103 • Grand View Senior Center $ 160,000 • City of Marsing Community Center $ 299,000 • Owyhee County / High Desert Economic Adjustment Strategy $ 15,625 • Owyhee County/Bruneau Water Improvement Project $ 860,700 Payette County • Payette County — Industrial Site $ 363,222 • City of Payette Sewer System Improvements $ 1,560,000 • City of Payette Senior Center Improvements $ 164,804 • Payette County / Disaster Assessment $ 14,285 • New Plymouth Water Upgrade $ 1,792,548 • Payette Disaster Recovery $ 77,500 • Payette County / Ethanol Feasibility Study $ 85,000 • City of New Plymouth / Jiano Industrial Park $ 923,263 • City of Payette Water Improvement Project $ 1,552,243 Valley County • McCall Water Project $ 1,000,000 • Cascade Downtown Revitalization $ 1,127,720 • Cascade Historic Preservation $ 3,000 • Cascade Tree Grant $ 11,000 • Cascade Water Project $ 1,423,000 • Donnelly Sewer / Water Upgrade $ 1,165,005 • McCall Southloop Water Project $ 830,750 • Valley County / Northlake Sewer District $ 1,200,000 • Valley County / Disaster Assessment $ 14,285 • Payette River Scenic Byway Corridor Management Plan $ 73,424 • McCall Downtown Revitalization $ 2,000,000 • McCall Downtown Revitalization / Ice Rink $ 4,600,120 • Four -County Economic Adjustment Strategy $ 16,250 • Valley County Imminent Threat $ 100,000 -21 - PROJECT EXPERIENCE AND REFERENCES Washington County • Weiser Sewer Treatment Plant • Weiser Senior Center improvements • Washington County / Courthouse Accessibility • Midvale Water Project • Weiser Economic Development / Appleton Produce • Weiser Sewer Upgrade • Washington County / Disaster Assessment • Weiser Disaster Recovery / Water Treatment Plant • Weiser Downtown Revitalization • Weiser Community Center / "Vendome" (ICDBG) • Weiser Special Events Center / "Vendome" (EDA) • Four -County Economic Adjustment Strategy • Weiser Water Treatment Plant -22- $ 260,000 $ 18,000 $ 137,667 $ 400,000 $ 1,000,000 $ 999,278 $ 14,285 $ 380,000 $ 3,229,800 $ 1,400,000 $ 1,400,000 $ 16,250 $ 4,157,000 PROJECT EXPERIENCE AND REFERENCES Ada County City of Middleton City of Eagle City of Kuna City of Star Adams Countv City of Council Adams County Boise Countv Idaho City Boise County Canyon County City of Caldwell City of Notus PROJECT ADMINISTRATION REFERENCES Ellen Webster, City Clerk Sharon Moore, Clerk -Treasurer W. Greg Nelson, Mayor Nathan Mitchel, Mayor Kate Ritter, City Council President Bill Brown, Chairman Phil Canody, Mayor Dale Hanson, Chairman Garret Nancolas, Mayor Marjorie Ellmaker, Mayor Elmore Countv City of Glenns Ferry Glenn Thompson, Mayor City of Mountain Home Joe McNeal, Mayor Gem County Gem County City of Emmett Ed Mansfield, Chairman Ron Morgan, Mayor Owyhee County City of Marsing Don Osterhoudt, Mayor County Commissioners Harold Tolmie, Chairman Payette County City of New Plymouth City of Payette Valley County City of McCall City of Cascade Washington County City of Weiser Washington County Scott Moscrip, Mayor John Franks, Clerk -Treasurer Lindley Kirkpatrick, City Planner Larry Walters, Mayor Dean Davies, City Clerk Diana Thomas, Commissioner -23- (208) 585-3133 (208) 939-6813 (208) 922-5546 (208) 286-7247 (208) 253-4201 (208) 253-4561 (208) 392-4584 (208) 392-4431 (208) 455-3003 (208) 459-6212 (208) 366-7418 (208) 587-2104 (208) 365-4561 (208) 365-6050 (208) 896-4122 (208) 337-3711 (208) 278-5338 (208) 642-6024 (208) 634-7142 (208) 382-4279 (208) 414-1965 (208) 414-2789 wi A Z, 1 -4 ABED BY: Delivering Quality Solu BOISE, IDAHO FEBRUARY 2004 Problems 0 0 Doherty & Associates, Inc. 960 Broadway Avenue, Suite 280 Boise, ID 83706 Phone: (208) 336-0420 Fax: (208) 336-2363 Email: boiseoffice@dohertyeng.com Website: www.dohertyeng.com February 13, 2004 Cit Will Berg City RECEIVED Clerk �v City of Meridian 33 East Idaho Avenue FEB 13 2004 Meridian, ID 83642 City of Meridian Subject: Meridian Business Expansion/job Creation Grant Administrative Services Proposal City Clerk Office Dear Mr. Berg: Doherty & Associates, Inc. is pleased to submit this proposal to perform grant administrative services for infrastructure improvements for the City of Meridian. Our project team offers an extensive background in project administration, public involvement, utility coordination, and engineering services. This unique combination of skills and experience ensures that the City of Meridian will receive exemplary service and results. We believe the extensive civil engineering background and financial management capabilities of our company will afford the City of Meridian a highly qualified and capable team to provide a successful completion of the anticipated project. A certified grant administrator by the Idaho Department of Commerce, I am the proposed Project Manager for the grant administrative services. I bring to your project nine years of experience as a consultant in Idaho. My project management skills, coupled with grant administration and public involvement experience will be an asset to this project. I bring the leadership and civil engineering design proficiency necessary for your project's success. As project manager, I commit myself and the other key project personnel listed in this proposal to meet the City of Meridian's high standard of quality. Additional selection process requests can be made to me as follows: Karen Doherty, P.E. Doherty & Associates, Inc. 960 Broadway Avenue, Suite 280 Boise, ID 83706 Phone (208) 336-0420, Fax (208) 336-2363 Cell (208) 863-2746 Email kdoherty@dohertyeng.com Web Site www.dohertyeng.com Our proposal details our firm's capabilities and project experience with state and federal funding programs, services proposed including project approach and schedule, and project team qualifications including allotted time available. We look forward to the opportunity of working with the City of Meridian and assisting in improving the local infrastructure though grant administration. Sincerely, p Karen Doherty, P.E. Doherty & Associates, Inc. President/Treasurer Project Manager Enclosure: As Stated cc: Ken Ropski, Louisiana Pacific Pat Madrieta, Idaho Department of Commerce A Civil Engineering Firm Specializing in Transportation Improvement Projects Administrative Services Proposal D I oherty &Associates, Inc. z a� COMPANY PROFILE Doherty & Associates, Inc. is a Boise engineering firm specializing in project management, grant administration and planning, public involvement services, utility coordination, preliminary and final design, and construction inspection for civil engineering projects. Our firm is focused on transportation improvement projects throughout the Northwest and is dedicated to providing quality services to the City of Meridian through experience and ingenuity. We pride ourselves on delivering quality solutions to our clients in a timely, cost-effective manner. President Karen Doherty, P.E, started Doherty &Associates in the Treasure Valley in 1998. Our office is local, located within 10 miles of Meridian at 960 Broadway Avenue, Suite 280 in Boise, Idaho, 83706. Our team offers extensive local knowledge and lends experience with similar projects in and around the Northwest and especially the Treasure Valley. Doherty & Associates offers a total of five engineering technical staff members, each born and raised in the Northwest, dedicated to providing quality civil engineering services to our clients. Each member of our team is strongly committed to working with the City of Meridian to further enhance and implement your city's vision for an improved infrastructure system. STATE CERTIFICATIONS AND LICENSING Our firm is committed to efficiency, cost-effectiveness, and providing timely solutions to our clients' needs. Doherty & Associates believes that our firm's qualifications, experiences, and licenses will ensure that the Meridian's infrastructure will be improved and enhanced through job creation and proper administrative services and infrastructure improvements. Our firm will provide the necessary resources to expertly perform and complete this project. Two members of the Doherty & Associates staff are certified by the Idaho Department of Commerce as Grant Administrators: Karen Doherty, P.E. and Eric Hackett, E.I.T. Additionally, Doherty & Associates is licensed to provide engineering services in Idaho, Oregon, Montana, and Washington and is certified as a Disadvantaged Business Enterprise (DBE) consultant in Idaho, Montana, Oregon, Washington, and Wyoming. More information about our firm's qualifications is available on our website at www.dohertyen .com. Meridian Infrastructure Improvements 1 February 2004 Administrative Services Proposal D I oherty &Associates, Inc. PROTECT EXPERIENCE Since Doherty & Associates was founded in 1998, the firm and its team members have been exposed to a multitude of projects throughout the Northwest. These have ranged from grant administration and project management to roadway design and system planning. Each experience is unique and adds to an overall knowledge base and skills set that has been formed through experience. Our firm's streamlined organization and cost-effective solutions to these projects illustrate that Doherty & Associates would make an excellent administrator to perform the grant administrative services for the City of Meridian. Doherty & Associates is flexible and accustomed to tailoring services to individual project needs as outlined below. Transportation Planning and Administration Treasure Valley Futures September 1999 to April 2002 Client: Community Planning Association of Southwest Idaho (COMPASS) ✓ Project Management Doherty & Associates served as the project manager for ✓ Public Involvement the Treasure Valley Futures Project. The project involved ✓ Transportation Planning/Land Use over twenty local Planning private and public agencies in the study of development patterns and their effect on the transportation system; the study's budget was over $500,000. The primary purpose of this project was to educate urban and rural residents, elected officials, and members of various public interest groups about alternative choices to current development patterns, to identify the barriers to choosing these alternatives, and to define realistic tools for overcoming these barriers. Canyon County Long -Range System Investment Program, August 2001 to May 2002 Client Community Planning Association of Southwest Idaho (COMPASS) ✓ Cost Estimating Doherty & Associates provided assistance on the Canyon ✓ Public Involvement County Long -Range System Investment Program. This ✓ Transportation Planning project consisted of providing recommendations regarding transportation investments in Canyon County and assisting in determining project costs of those recommendations. Doherty & Associates personnel assessed capital investment and other measures necessary to preserve and make the most efficient use of the existing transportation system. This analysis included recommendations for operational improvements and rehabilitation of existing and future major roadways. Capacity analysis of 50 project sites was performed as a key analysis element. The analysis also included the recommended phasing of the projects in five-year increments between FY2004 and FY2025. Meridian Infrastructure Improvements 2 February 2004 Administrative Services Proposal Doherty & Associates, Inc. Boise Rail Corridor Evaluation, July 2002 to April 2003 Client Valley Ride ✓ Land Use/Transportation Planning Valley Ride sponsored an evaluation study to provide cost, ✓ Railroad Coordination and Crossing environmental, and ownership information to numerous Design local agencies; the agencies will utilize this information to ✓ Utility Coordination and Design make an informed decision regarding the potential for public acquisition of rail corridors for transportation purposes within Ada and Canyon Counties. Doherty & Associates performed a utility impact analysis and local utility coordination services for the Boise Rail Corridor Evaluation. Responsibilities included reviewing upcoming transportation projects that may impact the Boise Rail Corridor, providing land use and cost estimates for numerous park and ride locations, and identifying utilities that would affect different alternatives between Nampa and Caldwell. State Street Corridor Study Seyternber 2002 to Present Client Ada County Hikhwav_District. ✓ Public Involvement The State Street Corridor is located between 23rd and SH, V' Transportation Planning 55 and traverses through Boise, Garden City, and Eagle. The corridor has experienced a recent increase in development and is expected to continue this growth in the future as more businesses and residences expand to this area. The State Street Corridor Study evaluates numerous transportation alternatives to relieve congestion and improve safety over the next 20 years. Doherty & Associates has depicted the existing and future cross-sections of conditions along State Street. Doherty & Associates' staff have also participated as project representatives at public informational open houses. Portneuf Valley Strategic Plan 2001 Client:. Bannock Planning Organization. II✓ Transportation Planning Doherty & Associates participated on the project team 'I who provided transportation planning, engineering, and software development services to update the Pocatello/Chubbuck regional travel demand model according to nationally accepted practices. Doherty & Associates duties consisted of collecting roadway data that would be used for mapping of the existing conditions within Pocatello. The roadway data was used to update the street network files, street inventory, and capacity numbers. Roadway and Ut&ty Design SH -51. Snake River Bridge to Beet Dump Rd ITD District 3 Project No ST 3340(611), Key No 7924, August 2001 to Tune 2002 Client.• Idaho Transportation Department ✓ Roadway Design Doherty & Associates provided prime consultant roadway ✓ Construction and Permanent Traffic design services for this seven -mile pavement rehabilitation Control project on SH -51. The project is located between ✓ Cost Estimating Mountain Home and Bruneau, Idaho. Improvements ✓ Hydrology/Hydraulic Design include resurfacing the existing roadway and replacing ✓ Project Management existing guardrail while maintaining traffic flow. Doherty ✓ Utility Coordination and Design & Associates concept phase responsibilities included establishing design criteria for the project, completing the Meridian Infrastructure Improvements 3 February 2004 I .. II Administrative Services Proposal Doherty & Associates, Inc. Roadway Inventory forms, performing a detailed cost analysis for three alternatives, and providing a detailed narrative about the project. Final design activities included plan sheet preparation for all project phases; construction engineering assistance was also provided during the construction phase. I-84 SH -44 IC to Caldwell ITV District 3 Project No. STP -84.1 056 25 Key No. 8956 May 2003 to Present. Client.• Idaho Transportation Department. Doherty & Associates is currently providing prime consulting design services for a 1.5 -mile pavement rehabilitation on Interstate 84 near Caldwell. Project tasks include project management, concept development, final design, and PS&E submittal. Final design will consist of geometric development, drainage design, SWPP plans, utility coordination, construction and permanent traffic control, a cost estimate, and special provisions. US -95, Worley to Mica Improvements ITD District 1 Project Nos DHP NH -CM 5110(119) NH - 5110(136); NH-5110(131)Kev Nos 2815. 8070. 7747 September 1998 to Present Client Idaho Transportation Department ✓ Roadway Design This project includes realignment of approximately twenty ✓ Constructability miles of sub -standard roadway on Idaho's main north - Permanent Traffic Control south corridor in separate phases. The northern half of ✓ Cost Estimating the project is along the South Fork of Mica Creek through rocky and steep terrain and presents many design challenges including topographic and geologic constraints, wetland impacts, and construction traffic control. During the conceptual phase, Doherty & Associates was responsible for design analysis of various concepts including alignment creation and evaluation and concept report generation. Preliminary design activities included intersection and driveway design, and plan and profile sheet development. Final design tasks have included detail preparation, quantity calculation, and independent quality control reviews. Twin Falls Alternate Route, ITV District 4 Project No DHP-NHF2390(104)Key No 5137 and Project No. DHP-NH-2390(208)Key No 5404 July 2000 to present Client Idaho Transportation Department. ✓ Cost Estimating Doherty & Associates is currently performing design tasks ✓ Irrigation Design for the new eight -mile alignment of the Twin Falls ✓ Railroad Coordination and Crossing Alternate Route in Twin Falls, Idaho. The route will Design relocate US -93 to the northwest of Twin Falls, removing ✓ Utility Coordination through traffic from the very congested portions of the existing route that currently travels through Twin Falls. Doherty & Associates tasks include property owner consultations, irrigation design, railroad crossing design, and utility plan development. Meridian Infrastructure Improvements 4 February 2004 ¢ IIIAdministrative Services Proposal Doherty & Associates, Inc. I-84 Regina to Cleft. EB Lanes ITD District 3 Project No. IM -84-2(061)70, Key No. 8656July 2002 to Present. Client: Idaho Transportation Department ✓ Cost Estimating This 12 -mile pavement rehabilitation project on the I.84 ✓ Hydrology/Hydraulic Design eastbound lanes is located between Boise and Mountain ✓ Utility Coordination and Design Home. Doherty &Associates duties consist of preparing V Utility Coordination and Design] a hydraulics analysis, performing the preliminary drainage design, and coordinating the utility communication for the project. I-84 Orchard to Isaac's Canyon Pavement Rehabilitation ITD District 3 Project No. NH -84-2(060)51 Key No 8616 October 2002 to Present Client Idaho Transnortation Department. ✓ Hydrology/Hydraulic Design This project is an 8.6 -mile pavement rehabilitation project ✓ Utility Coordination and Desijzn of the westbound and eastbound lanes of I-84 through Boise. The project originates west of the Orchard Street interchange and ends east of the Isaac's Canyon interchange. Doherty & Associates duties consist of completing the roadway inventory report, evaluating temporary drainage impacts during construction, and serving as the utility coordinator for approximately 15 utility companies within this project area. Federal Way Improvements. Overland to Gekeler Reconstruction February 1998 to April 2001 Client: Ada County Highway District (oversight by Idaho Transportation Department) This project included the reconstruction of 2 miles of urban arterial within the Boise area. The new design H upgraded the current two lanes to five lanes of traffic, with a curb and gutter, sidewalk, and separated bikepath Doherty & Associates duties as lead roadway designers included development of roadway horizontal and vertical alignments and superelevation data using InRoads software. Duties included general roadway design activities in addition to preparation of the construction traffic control plans and utility coordination for the project. Development of the alignments for the approximately 1.25 miles of retaining walls required adjacent to the bike path was also performed. Doherty & Associates assisted with the public involvement activities and in the preparation of plan and profile sheets, specifications, and cost estimate. Meridian Infrastructure Improvements 5 February 2004 Administrative Services Proposal Doherty & Associates, Inc. I-84 Franklin Road Interchange, ITD District.3. Pro'ect No. IM -NH -84-1(043). Ke No. 7795 Ma 2002 to Present. Client: Idaho Transportation Department ✓ Constructabiliry Review This project consists of the reconstruction of the Franklin ✓ Construction and Permanent Traffic Road interchange on I-84 in Caldwell, Idaho. The project C•�ntr�l is currently in the preliminary design phase; Doherty & Associates has assisted with the overall evaluation of conceptual alternatives for the interchange configuration. Specifically they addressed the construction traffic control implications of each alternative to be included in the Concept Report. During design their responsibilities include creation of the traffic control plans. I-84 Orchard IC to Gowen IC Corridor Study, ITD District 3 Project No. NH -STP -84-2(05 1Key No. 6492, August 2002 to Present Client: Idaho Transportation Department. ✓ Hydrology/Hydraulic Design The corridor study involves a 9.2 -miles segment of I-84 ✓ Utility Coordination and Design Within Boise including the Orchard interchange, Vista interchange, Broadway interchange, and Gowen interchange. Doherty & Associates is providing services related to drainage issues and utility coordination. Tasks our firm is responsible for during the concept phase include identification of the waters of the U.S., floodplain review, water quality impacts, and preparing a water resources technical report. Preliminary design activities will encompass performing concept level hydrology calculations, proposing a backbone drainage system for the roadway runoff, and identifying utility conflicts in the project limits. US -30, McCammon to Lava Hot Springs, ITD District 5 Project No NH 1480(117)Key No 7749 January 2000 to Present Client: Idaho Transportation Department ✓ Roadway Design Doherty & Associates provided design services for the ✓ Construction and Permanent Traffic realignment of US -30 between Topaz and Lava Hot Control Springs in Southeast Idaho. Conceptual work on the ✓ Hydrology/Hydraulic Design project included evaluation of various proposed corridors for US -30 in the twelve -mile project area. Assistance during preliminary design consisted of designing a six -mile segment of the total project. Tasks included horizontal and vertical alignment generation, local road and driveway alignment generation, drainage and bridge coordination, and cost analysis. Final design duties included preparation of the signing and pavement marking plans, and the construction traffic control plans. SH -33, Madison County and Sugar City Half Interchange Projects ITD District 6 Project No NH 6470 (116), Key No. 7637 and Project No NH -6470 (104), Key No 6297,July 1999 to February 2001 Client: Idaho Transportation Department ✓ Construction and Permanent Traffic As traffic group designer for the Control SH -33, Madison County and Sugar City Half Interchange Projects in Eastern Idaho, Doherty & Associates was ✓ Cost Estimating responsible for the design and p g preparation of the traffic group construction documents. The projects included development of grade separation structures over US -20 at SH -33 and Sugar City roads, respectively. Meridian Infrastructure Improvements 6 February 2004 Administrative Services Proposal Doherty & Associates, Inc. l US -95 SH -55 to Homedale ITD District 3 Pro'ect No. NH -F-3111 050 Ke No. 4221July 1999 to present. Client.• Idaho Transportation Department ✓ Roadway Design & Cost EstimatingOur firm is serving as utility coordinator and assisting ✓ with local roadway designs for the US -95, SH -55 to Utility Coordination and Design with realignment project in Southwest Idaho. Relocation of approximately seven miles of roadway is included in the project activities. Adams Street Glenwood to Veterans Parkway, March 1999 toJu-1y 2001. Client: Ada Coun Highway District ✓ Roadway Design Doherty & Associates served as roadway designers and ✓ Public Involvement public involvement assistants for the Adams Street, Glenwood to Veterans Parkway project in Garden City, Idaho. This project reconstructed and widened approximately two miles of Adams Street from the existing rural configuration to an urban section. Hitt Road Interchan e & St. Leon Road Interchange, December 2002 to April 2003. Client. ITD District 6. ✓ Proiect Manaizement Doherty & Associates acted as the prime consultant and performed administrative oversight consisting of budget management, schedule review, and correspondence with the Idaho Department of Transportation. PUBLIC SECTOR CLIENTS As detailed in the project experience section, our firm has been involved with a variety of projects with public sector clients. Each of these projects, whether complete or ongoing, has been and continues to be successful. Doherty & Associates attains this level of success by striving to provide excellent communication between the consultant and the public agency clients as well as providing quality services from our project team. Doherty & Associates is completely devoted to successfully managing the infrastructure improvement grant administrative services for the City of Meridian. Doherty & Associates has a wide variety of experience with public sector clients throughout the Northwest and the Treasure Valley. Past clients include the City of Boise (including Gowen Field), Community Planning Association of Southwest Idaho (COMPASS), Ada County Highway District, Local Highway Technical Assistance Council (LHTAC), Idaho Transportation Department, Idaho Division of Aeronautics, Army Corp of Engineers, ValleyRide, Federal Aviation Administration, Bannock Planning Organization, Wyoming Transportation Department, and various others. Doherty & Associates team members are experienced with public agency grant administration and funding policies, contract administration, and design criteria. Our past experience and flexibility with public sector clients proves that Doherty & Associates would snake an appropriate Grant Administrator for the City of Meridian. Meridian Infrastructure Improvements 7 February 2004 MR Hal Simmons Administrative Services Proposal I D oherry &Associates, Inc. The following is a list of relevant public sector colleagues with the appropriate contact information. Client Contact Mailing Address Phone P. O. Box 500, Boise, ID 83701-0500 Robert L. Amoureux Development (208) 384-3830 Principal Designer District 3, PO Box 8028, Boise, ID 83707 800 S. Industry Way Suite 100, Meridian, ID 83642 (208) )MPASS 334-8326(208) Tom Points, P.E. 855-2558 Ery Olen, P.E. Project Manager District 3, PO Box 8028, Boise, ID 83707-2028 Former Associate Director Jonathan Lenhart, P.E. (208) 332-7177 (208) Idaho Transportation Utility/Railroad Engineer Headquarters, PO Box 7129, Boise, ID 83707 1129 Department Robert Linkhart (208) 332 7894 Utility/Railroad Coordinator Headquarters, PO Box 7129, Boise, ID 83707-1129 (208) Jerry Flatz, P.E. Harold Bleil 334-8492 Federal -Aid Manager Traffic Headquarters, PO Box 7129, Boise, ID 83707-1129 (208) ack Sparks 344-0565 334-8564 Paul Raymond, P.E. Public Works Director Project Manager District 3, PO Box 8028, Boise, ID 83707-2028 (208) 465-2220 334-8956 Gordon Law, P.E. Catherine Sanchez Commuteride Program Coordinator 5714 Fii arvew Ave., Boise, ID 83706 (208) City Engineer & Public Works 621 Cleveland Blvd., Caldwell, ID 83605 (208) 345-7665 Steve Spickelmier Engineering Desi Supervisor � g � P 318 E 37th Street, Boise, ID 83714 (208) da County Highway District Gary Young, P.E./L. S. City Engineer PO Box 1907, Twin Falls, ID83303-1907 (208) 387-6227 Katey Levihn, P.E. County Development Patricia Nilsson Planning/Programming/Cost 318 E 37th Street, Boise, ID 83714 (208) with COMPASS) 800 Estimating Coordinator 387-6109 Bannock Planning Mori Byington (208) rganization Planning Director 214 E Center, PO Box 6079, Pocatello, ID 83205-6079 233-9322 ITD, Division of Bill Statham Airport Planning and Development Rickenbacker Street, P.O. Box 7129, Boise, ID 83707- (208) eronautics Engineer 1129 334-8784 .y of Boise Planning and Hal Simmons velopment Services Planning and Community P. O. Box 500, Boise, ID 83701-0500 (208) Development 384-3830 Charles Trainor Land Use Resources Director 800 S. Industry Way Suite 100, Meridian, ID 83642 (208) )MPASS 855-2558 Ery Olen, P.E. Former Associate Director 5561 N. Glenwood St., Suite B, Boise, ID 83714 (208) (Currently with Parametrix) (Parametrix) 898-0012 IeyRide Kelli Fairless Interim Executive Director 830 E First Street, Suite 230, Meridian, ID 83642 (208) 846-8547 al Highway Technical Jerry Flatz, P.E. istance Council Federal -Aid Manager 3330 Grace Street, Boise, ID 83703 (208) 344-0565 i of Nampa, Idaho Paul Raymond, P.E. Public Works Director 411 3rd Street South, Nampa, ID 83651 (208) 465-2220 Gordon Law, P.E. of Caldwell, Idaho City Engineer & Public Works 621 Cleveland Blvd., Caldwell, ID 83605 (208) Director 455-3006 of Twin Falls, Idaho Gary Young, P.E./L. S. City Engineer PO Box 1907, Twin Falls, ID83303-1907 (208) 735-7273 County Development Patricia Nilsson ices (Currently with COMPASS) 800 (208) S. Industry Way Suite 100, Meridian, ID 83642 855-2558 Meridian Infrastructure Improvements 8 February 2004 Administrative Services Proposal Doherty &Associates, Inc. rroje-4 Aa CT ApprOach KEY SERVICES Doherty & Associates offers a unique combination of skills to the City of Meridian, as we are both project administrators and engineers. Our vast variety of project experiences allows us to combine grant administration, project management, and public involvement with engineering design practices. Our project development and management skills have been honed through similar project administration projects located in Idaho and we have coordinated public involvement activities for both planning and engineering development projects. A list of relevant project experiences can be found in the following sections of this proposal. Doherty & Associates is experienced with the services necessary for a successful grant administration project with the City of Meridian: ✓ Grant Administration ✓ Project Management ✓ Public Involvement Furthermore, Doherty & Associates' engineering background allows us to provide Meridian with an engineer's insight and perspective to enhance practicality and gain efficiency in administrative services. Your City's infrastructure advancements and construction improvements will be thoroughly and efficiently administered from beginning to end by our project team. Doherty & Associates provides additional services and has extensive experience in project management, grant planning and administration, quality control, fee and rate analysis, studies, report preparation, plan review, and engineering design. The following list details the services offered by Doherty & Associates. Doherty & Associates, Inc. Services ✓ Project Mana ement ✓ Public Involvement ✓ Airport Plan Preparation ✓ Roadway Design ✓ Traffic Control ✓ Construction Inspection PROTECT APPROACH ✓ Grant Administration ✓ Transportation Plannin ✓ Utility Coordination ✓ Railroad Coordination ✓ Irrigation Desmon ✓ Hvdroloev/Hvdraulic Desiegn Doherty & Associates' project approach will primarily include grant administration in addition to project planning and development, and grant writing as applicable to the project. Our proximity to Meridian and the Idaho Department of Commerce office in Boise will allow us to easily coordinate the grant proposal and administration with department staff. This will facilitate rapid turn -around when communicating between the City of Meridian and our Boise office. Our proximity to the Idaho Department of Commerce office will also enable our staff to search and implement crearive snh,rinn z fnr Meridian Infrastructure Improvements 9 February 2004 Epad M_ Administrative Services Proposal Doherty & Associates, Inc. your funding needs; Doherty & Associates is committed to exhausting the available grant pool to find revenue sources for the City of Meridian. Although the grant writing process for the infrastructure improvement is in the final stages, Doherty & Associates will provide the necessary tools to finalize the grant and receive approval before immediately beginning the grant administration. Doherty & Associates commits that the appropriate personnel and resources will be available to the City of Meridian to complete this project in a quality manner. Project Planning Development, and Grant Writing will include detailed research of the proposed project, the impact on the City of Meridian, and preparation of specific project approaches including an opinion of probable construction cost. Doherty & Associates' experience as project managers and engineers of public sector projects will enhance this process, as we understand the needs and desires of Meridian. Doherty & Associates believes that an accurate representation of purpose and need, in addition to quality solutions, is imperative to a successful granted project and will detail these requirements in the planning and coordination phase. A detailed scope of work will be key in developing an accurate cost estimate. Doherty & Associates will research the project and coordinate with the City of Meridian to develop an adequate scope prior to submitting the project for grant approval. The scope of work will be sufficient in detail to describe the components to be designed and constructed. Additionally, an accurate opinion of probable construction cost will be developed by our project team and approved by the City of Meridian. A general project schedule will be provided targeting the key times, milestones, and activities from project commencement to completion. Once the project planning is complete, Doherty & Associates will proceed to finalizing the grant writing phase. This will include proper documentation of applications and procedures, environmental considerations, acquisition of the appropriate signatures, and delivery of the material. Grant writing will be in conformance with the Idaho Department of Commerce. Grant Administration will include a variety of services as listed below: ✓ Assist with project development and financing applications ✓ Prepare written reports, checklists, and legal notices ✓ Establish and maintain project files ✓ Assist the City of Meridian with the selection of an engineer or architect ✓ Conduct the pre -construction conference and attend meetings ✓ Review and approve proposed project expenditures ✓ Serve as Meridian's Labor Standards Officer ✓ Assure compliance with applicable civil rights requirements ✓ Attend City Council meetings ✓ Prepare required performance reports ✓ Assure compliance with Section 504 of the Rehabilitation Act of 1973 Meridian Infrastructure Improvements 10 February ?004 —II Administrative Services Proposal Doherty & Associates, Inc. �II The development of a management plan and contract is key to the success of the infrastructure improvement project. The plan will identify the persons and processes for reviewing and approving bills and invoices, reviewing and authorizing draw down requests, depositing funds, and signing and disbursing grant funds. A detailed approach to project expenditures will be included in order to ensure their propriety and proper allocation to the project budget. Financial records will be maintained and continually monitored throughout the grant administration to facilitate reporting, audit, and closeout processes. Doherty & Associates is capable of generating regular financial status reports indicating specific dollar amounts allocated to each project activity, the amount obligated, and the amount expended to date. Each status report will contain information regarding original grant funds as well as any budget revisions approved by the Idaho Department of Commerce. Proper preparation and documentation of all written reports, checklists, and legal notices required to assure compliance with federal and state regulations and statutes will be detailed in the management plan. In addition, the appropriate project file structure will be incorporated into the management plan in order to properly document and report all files required for grant administration. Doherty & Associates will implement a file structure similar to that detailed in the Grant Administration Manual with major file categories such as Application, Contract, Environmental Review Record, Acquisition and Relocation, Equal Opportunity/Civil Rights, Financial Management, Audit, Idaho Department of Commerce Monitoring, Project Closeout, General Correspondence, Procurement, Labor Files, Section 504/ADA Requirements, Fair Housing, and Reports. Finally, a detailed approach to project monitoring will be included. Monitoring is a continuous process involving ongoing communication and evaluation between the project team, the City of Meridian, the Idaho Department of Commerce, and many local entities. Frequently, the process includes telephone contacts, written correspondence, analysis of performance reports and audits, and periodic on-site visits. The Doherty & Associates monitoring plan will include the processes for both regulatory and performance compliance. Regulatory compliance monitoring will include financial management, environmental impacts, labor standards, civil rights, acquisition and relocation activities and local participation. Performance monitoring will include the evaluation of project schedule, compliance with objectives, and an assessment of capacity to fulfill approved project tasks. The management plan and contract will be drafted by our project team, and in turn be approved by the City of Meridian and the Idaho Department of Commerce. Doherty & Associates will assist the City of Meridian in the selection of a project architect or engineer in conformance with all applicable procurement requirements. Design professionals procurement processes, as dictated in the Grant Administration Manual, will be instated and strictly followed in order to obtain a project architect or engineer. The selection of the design professional will be based on five categories: Capability to Perform Project, Relevant Project Experience, Qualification of Project Team, Project Approach and Schedule, and a Selection Committee Interview. Each project team will be scored on a predetermined scoring basis and the highest ranking team will be contacted and an agreement will be negotiated. As grant administrator, our team will be responsible for obtaining the correct Davis -Bacon wage decision, preparing and distributing an appropriate request for proposals, and reviewing the bid/contract Meridian Infrastructure Improvements I I February 2004 3Ay Administrative Services Proposal Doherty & Associates, Inc. documents to ensure quality control. Once a qualified architect or engineer is selected Doherty & Associates will review all grant -supported activities monthly to ensure time schedules are being met and performance goals are achieved. Finally, Doherty & Associates will attend and participate in City Council meetings, pre-bid meetings, and pre -construction conferences to continually update city officials, project managers and residents of Meridian with current project information as requested by the Community Development Director. Our team will prepare status reports and progress schedules to ensure schedule adherence, budget control and overall quality control of the project. RESOURCES AVAILABLE The resources available to Doherty & Associates team members will enable the management and completion of the grant writing and administrative services from our home office. Staff will be located in Boise during the administrative services of this project and will be able to communicate with representatives from the City of Meridian directly in person, through phone and videoconferences, e-mail and a dedicated file transfer protocol (ftp) site. We also -- `�--- - propose creating and maintaining a website for the grant Doherty & Associates proposes the writing project to allow the Community Development team to addition of a website to enhance the access current project data at their convenience. A public ;communications between Project i portion of the website can be created to allow land owners, Administrators as well as inform the I business owners, and the general public to view the impacts to i general public of community events. their community on-line and gain information about the - '- project easily from their home or business. Additional meetings; at appropriate project intervals, will be held in the City of Meridian. Doherty & Associates team members will meet with project administrators for City Council meetings, preconstruction conferences, and construction progress meetings as well as any other instances that will require face-to-face interaction. Doherty & Associates owns a variety of equipment that is absolutely essential in completing the grant writing and administrative services for the City of Meridian efficiently, on -schedule, and within budget. All Doherty & Associates personnel are equipped with Pentium workstations, utilizing general office software packages including Microsoft Office and Microsoft Project software. Transportation design stations also include MicroStation, InRoads, and AutoCAD design software packages. Professional and technical team members are equipped with high bandwidth Internet access, which allows digital file transfer, e-mail communication, ftp site access, and an efficient research tool for all projects. Our firm also owns a variety of specialized equipment that will facilitate quality and efficiency. This equipment includes a digital video camera, video editing software, DVD burner, scanner and laptop computer; photo and video documentation of meetings enables us to record any important discussion that was conducted for future references. Our equipment and documentation processes will allow our team members to efficiently administer the City of Meridian's grant writing and administrative services while minimizing the costs to our clients. Meridian Infrastructure Improvements 12 February 2004 Administrative Services Proposal QUALITY CONTROL Doherty & Associates, Inc Doherty & Associates is committed to providing quality solutions to each project with careful attention to budget and schedule. With these objectives in mind, Doherty & Associates has established a wide-ranging quality control plan to achieve these goals. This plan is tailored for specific projects as necessary to address particular project -related items. Project specific quality control plans are developed at the commencement of each project and distributed to all members of the project team. Each plan includes drafting procedures, file locations, correspondence tracking procedures, and internal review procedures. A key to our quality control program is internal review. We routinely schedule and provide time for a review of the project documents prior to client delivery. Our team utilizes a rigorous internal control program to ensure quality and accurate project delivery. In addition, Doherty & Associates understands that schedule adherence must be maintained. Our firm utilizes Microsoft Project to develop project schedules and identify task precedence, task flow, relationships, project milestones, slack time and critical path. The schedule is monitored frequently, including detailed discussions at our weekly company project status meetings. Critical tasks and deadlines are discussed, staff assignments are made, and corrective actions are taken to avoid project delays. Our team realizes that communication is critical to the success and schedule adherence of projects. We will include the City of Meridian in our periodic project meetings at appropriate stages within the project to ensure communication is constant and meaningful. We tailor the frequency of the project meetings to the individual schedule and communication needs of each project. Doherty & Associates recognizes that the project budget is a critical portion of the project package, including time constraints and financial resources specific to each project. Adherence to the project budget is extremely vital to ensuring a project's success. Doherty & Associates monitors project budgets frequently and forecasts cost -to -completion through methods such as burn rate or percent complete/percent spent analysis. Doherty & Associates recognizes that projects will undergo change. A change management plan is developed in conjunction with the client to handle project modification. This project management plan includes development of a process to resolve and document changes in scope, fee, and project schedule if warranted. These processes are developed to promote timely change documentation and resolution. Directives for appropriate notification of project "out -of -scope" items are addressed with all team members. Guidelines include immediate documentation and adjudication as additional services or supplemental agreements with the client prior to Doherty & Associates staff incurring additional costs. We are always seeking time -saving techniques in our administration processes. On past projects, our personnel have developed automated computer programs in an effort to streamline routine project tasks. These creative automations have saved our clients critical calendar time and decreased project costs. Meridian Infrastructure Improvements 13 February 2004 Administrative Services Proposal Doherty & Associates, Inc. PROTECT MANAGER Karen Doherty, P.E. - Certified Grant Administrator, Project Manager Time Allotted - 30% As President/Treasurer of Doherty & Associates, Mrs. Doherty will be responsible for project management, budgeting and cost control, schedule and quality control issues, and marketing activities for various clients. She will also be the City of Meridian's key contact at Doherty & Associates. Mrs. Doherty's experience in project management, public involvement, and transportation planning and design as well as her knowledge and past experiences with public sector clients throughout southern Idaho would be a substantial benefit to the City of Meridian. In addition to her certification as a Grant Administrator, Mrs. Doherty is licensed as a Professional Engineer in Idaho (9202), Montana (13858PE), Oregon (61188PE), and Washington (40285). Mrs. Doherty lends extensive project administration and public involvement experience to the project team. She has been an active member of various federal and state projects throughout the state of Idaho. Mrs. Doherty has managed various projects that combine administration, planning, design, and public involvement activities. In addition, she has extensive experience in coordinating with local and state agencies as well as dealing with private agencies that may play a key role in a project. Her knowledge of federal funding and the DBE program is evidenced by our firms' participation in over thirty federally funded projects in the last four years and our firm's certification as a DBE in five states throughout the Pacific Northwest. Please see the attached resume for an expanded listing of Mrs. Doherty's project experience and her roles in those projects. Mrs. Doherty's project management experience includes a variety of projects. She has played a key managerial role in the various projects listed throughout this document. Mrs. Doherty's project management activities have included coordination of activities and team members from over 20 different private and public entities with a budget expanding over $500,000. Mrs. Doherty is also active in many professional organizations including the Idaho Society of Professional Engineers, Institute of Transportation Engineers, and the Consulting Engineers of Idaho. She was recently named Young Engineer of the Year by the Idaho Society of Professional Engineers and currently serves as that organization's President. Meridian Infrastructure Improvements 14 February 2004 s Administrative Services Proposal Doherty & Associates, Inc. KEY PROTECT PERSONNEL Heather Carroll, P.E. - Assistant Project Manager & Lead Designer Time Allotted - 5% Ms. Carroll is well versed in technical aspects surrounding transportation planning and design, including grant administration, design criteria, design processes, and plan format. She has worked closely and successfully with the Idaho Transportation Department, Ada County Highway District, ValleyRide, Compass, LHTAC and various other public sector clients. Ms. Carroll is qualified in business administration through experience and education and will be an asset to the City of Meridian's grant administrative services. As a lead designer at Doherty & Associates since 1999, Ms. Carroll has been involved with many of the projects listed throughout this document. She performed as the lead engineer for the Canyon County Long -Range Investment Program in developing a three-year transportation plan for various roadway projects including expected construction costs. She was the assistant project administrator for the Treasure Valley Futures project and was instrumental in the website development for the project team members. Ms. Carroll was also lead roadway designer for the SH 51 Pavement Rehabilitation project, US 95 Worley to Mica Improvements, and designed all of the driveway/local road approaches on the Topaz to Lava Hot Springs project on US 30. In addition, she is the project manager for the I-84, SH -44 IC to Caldwell pavement rehabilitation, the I-84 Orchard IC to Gowen IC Corridor Study, and the I-84 Orchard to Isaac's Canyon pavement rehabilitation. Ms. Carroll is licensed in Idaho as a Professional Engineer (10372PE). Please see the attached resumes for an expanded listing of Ms. Carroll's project experience and her roles in those projects. Eric Hackett, E.I.T. - Certified Grant Administrator & Design Engineer Time Allotted - 50% Mr. Hackett recently graduated from Boise State University's Civil Engineering Program and has been a member of our staff for over two years. He is recognized by the Idaho Department of Commerce as a Certified Grant Administrator and is also licensed as an Engineer -In -Training (Idaho 5616). Mr. Hackett has provided design services for various projects listed in this document. Mr. Hackett is the proposed His tasks have included transportation planning, cost analysis, hydraulic and drainage design, analysis and development of traffic Webmaster for the City of Meridian's grant administration plans, and utility coordination. Duties also include maintenance of website. j the company website, www.doliertveng.com. Mr. Hackett's tasks -� for the City of Meridian will include project Webmaster, maintaining project files, and preparing documentation and reports for grant administration. Please see the attached resumes for an expanded listing of Mr. Hackett's project experience and his roles in those projects. Meridian Infrastructure Improvements 15 February 2004 Administrative Services Proposal Doherty & Associates, Inc. Jeremy Robbins, E.I.T. - Design Engineer Time Allotted - 5% Mr. Robbins is a graduate of Boise State University's Civil Engineering Program and is licensed as an Engineer -In -Training (Idaho 5368). His experience with the Canyon County Long -Range Investment Program will be beneficial to the City of Meridian. Mr. Robbins' attention to detail while evaluating existing site conditions and determining possible improvements dictates his quality of work. His combined field inspection and design t a ti experience is an excellent combination for providing quality, constructible projects for the City of Meridian. Mr. Robbins will be tasked with attending pre -construction conferences and periodic construction progress meetings in addition to report preparation. Please see the attached resumes for an expanded listing of Mr. Robbins' project experience and his roles in those projects. Christina Nemec, E.I.T. - Design Engineer Time Allotted - 5% Ms. Nemec graduated Cum Laude from Boise State University's Civil Engineering Program and is a licensed Engineer -In -Training (Idaho 5506). Ms. Nemec's experience includes utility coordination, project team coordination, hydraulic monitoring, and report and construction documentation preparation. Mrs. Nemec's tasks will include preparing reports and documentation, checklists, and maintaining project files. Please see the attached resumes for an expanded listing of Mrs. Nemec's project experience and her roles in those projects. To ensure that projects stay on schedule and within budget, Doherty & Associates employs strict financial requirements and quality control standards to every project. Our firm's cost accounting system is designed to be in conformity with generally accepted accounting principles and the requirements for allowable expenses pursuant to the Federal Acquisition Regulations. Direct and indirect costs are tracked in Quickbooks Pro and are segregated by assignment into individual accounts. Direct expenses are entered into our "Project Billable Account" along with an assignment to the appropriate project subtask. Indirect expenses are also assigned to the appropriate account or asset category. All receipts are filed for documentation and copies are included in your invoices as appropriate. Direct labor is tracked through weekly timesheets created by each team member. Time is reported and assigned to individual project subtasks or to indirect, "overhead" activities as appropriate. The Project Manager will review each timesheet upon submission to ensure accuracy. Employees are regularly provided with current job and subtask listings to ensure proper time reporting. Project time reports are created through our timesheet application and are included with our invoices as documentation. Our accounting system can easily track projects by individual task so that cost information can be easily examined. Quickbooks exports to Microsoft Excel for quick and effortless communication of budget items to other parties. Furthermore, new tasks can be accommodated so that supplemental agreements and additional services can be tracked separately. Harris & Co., P.A. Certified Meridian Infrastructure Improvements 16 February 2004 r g; III Administrative Services Proposal Doherty & Associates, Inc. Public Accountants completes annual audits of our firm's financial statements including the Statement of Direct Labor, Fringe Benefits, and General Overhead. These audits have been accepted for Federal Fund reimbursement. Meridian Infrastructure Improvements 17 February 2004 PREPARED BY: II II DoherDohertyAssociates, Inc. - - mm�� Delivering Quality Solutions for Challenging Problems Karen M. Doherty, P.E., President/Treasurer EDUCATION: Gonzaga University, Spokane, Washington BSCE (1990-94) Graduated Magna Cum Laude PROFESSIONAL Professional Engineer, Idaho, 9202 REGISTRATION: Professional Engineer, Montana, 13858PE Professional Engineer, Oregon, 61188PE Professional Engineer, Washington, 40285 Idaho Department of Commerce Certified Grant Administrator CONTINUING Work Zone Traffic Control, Boise, Idaho, May, 2003 EDUCATION: Professional Liability Education: Contract Basics, Boise, Idaho, May 2003 Leadership Development Training, San Francisco, California January 2003 Hydrology and Hydraulic Culvert Design, Boise, Idaho, November 2001 ITD Consultant Design, Nampa, Idaho, April 2000 ITD Contract Administration, Boise, Idaho, May 1999 Principles and Practices of Engineering Exam Review Course, University of Idaho, Boise, Idaho, January— April 1998 Transportation Development Workshop, Boise, Idaho, 1997 Zone IV Leadership Conference, American Society of Civil Engineers, Phoenix, Arizona, February 1997 Plat Preparation and Process Workshop, Ada County, Boise, Idaho, January 1997 Road Builder's Clinic, Washington State University, Coeur d'Alene, Idaho, March 1996 Roadway Geometric Design Course, TRANSPEED, University of Washington, Lacey, Washington, November 1995 InRoads Training, Boise, Idaho, August 1995 Basics of Asphalt Pavements, Asphalt Institute, Nevada, 1994 PROFESSIONAL American Society of Civil Engineers ORGANIZATIONS: Pacific Northwest Council Historian/Treasurer 2003-2004 Pacific Northwest Council Past Chair 2001-2002 Pacific Northwest Council Chair 2000-2001 Pacific Northwest Council Vice Chair 1999-2000 Co -Chair Outstanding Civil Engineering Achievement Award, Southern Idaho Section 1999, 2000 President, Southern Idaho Section 1997-1998 President -Elect, Southern Idaho Section 1996-1997 Transportation and Development Institute (Charter Member) 2002-2003 Institute of Traffic Engineers Member, Idaho Chapter 1999, 2000, 2001, 2002, 2003 Idaho Society of Professional Engineers State President, 2003-2004 State President -Elect, 2002-2003 Southwest Idaho Chapter Awards Committee Chair 2002 National Society of Professional Engineers National Public Relations Task Force Member 2002-2003 Northside Transportation Committee, Camas, Gooding, Jerome, and Lincoln Counties Legislative Liaison 1996-1998 IIDoherty & Associates, Inc. Page 1 I Karen M. Doherty, P.E., President/Treasurer HONORS. Idaho Society of Professional Engineers Young Engineer of the Year, 2001 Southern Idaho Young Engineer of the Year, 2000, 2001 Treasure Valley United Way Representative Tau Beta Pi, National Engineering Honor Society Chapter President, Charter Member Washington Delta Alpha Sigma Nu, National Jesuit Honor Society PROJECT EXPERIENCE: DOHERTY & ASSOCIATES, Boise, Idaho 2/98 - present Transportation Planning and Public Involvement Mrs. Doherty was the project manager on the Canyon County Long -Range System Investment Program. This project consisted of providing recommendations regarding transportation investments in Canyon County and assisting in determining project costs of those recommendations. Mrs. Doherty coordinated Doherty & Associates, Inc. staff activities of assessing capital investment and other measures necessary to preserve and make the most efficient use of the existing transportation system. This analysis included recommendations for operational improvements and rehabilitation of existing and future major roadways. Capacity analysis of 50 project sites was performed as a key analysis element. The analysis also included the recommended phasing of the projects in five-year increments between FY2004 and FY2025. Valley Ride sponsored an evaluation study to provide cost, environmental, and ownership information to numerous local agencies; the agencies will utilize this information to make an informed decision regarding the potential for public acquisition of rail corridors for transportation purposes within Ada and Canyon Counties. Doherty & Associates, Inc. performed a utility impact analysis and local utility coordination services for the Boise Rail Corridor Evaluation. Responsibilities included reviewing upcoming transportation projects that may impact the Boise Rail Corridor, providing land use and cost estimates for numerous park and ride locations, and identifying utilities that would affect different alternatives between Nampa and Caldwell. Mrs. Doherty managed staff activities, provided quality control on report documents, and assisted with local agency coordination. The State Street Corridor is located between 23rd and SH -55 and traverses through Boise, Garden City, and Eagle. The corridor has experienced a recent increase in development and is expected to continue this growth in the future as more businesses and residences expand to this area. The State Street Corridor Study evaluates numerous transportation alternatives to relieve congestion and improve safety over the next 20 years. Mrs. Doherty was project manager for the Doherty & Associates project team; Doherty & Associates, Inc. has depicted the existing and future cross- sections of conditions along State Street. Mrs. Doherty also participated as a project representative at public informational open houses. Mrs. Doherty served as the project manager for the Treasure Valley Futures Project. The project involved over twenty local private and public agencies in the study of development patterns and their effect on the transportation system. The project was funded by a $510,000 grant from FHWA. Mrs. Doherty was responsible for guiding the project's overall direction, monitoring the one-half million dollar project budget, arranging meetings, maintaining a master schedule of goals and deadlines, managing all consultant contracts, reviewing work to date and coordinating payments for consultant contracts with Community Planning Association of Southwest Idaho. She also coordinated the projects' public involvement and media outreach program. IIDoherty & Associates, Inc. I Page 2 Karen M. Doherty, P.E., President/Treasurer Transportation Planning and Public Involvement, Continued As public involvement manager, Mrs. Doherty coordinated the outreach activities for the US - 93/I -84 interchange modifications near Twin Falls, Idaho. Duties included orchestrating the public information meeting and coordinating the public comment period. Roadway Design Mrs. Doherty is currently performing design tasks for the new six -mile alignment of the Twin Falls Alternate Route in Twin Falls, Idaho. The route will relocate US -93 to the northwest of Twin Falls, removing through traffic from the very congested portions of the existing route that currently travels through Twin Falls. Mrs. Doherty's tasks include irrigation, utility, and railroad crossing design. Tasks include identifying potential conflicts and proposing and designing new facilities to accommodate the future roadway improvements. She is also working on the realignment of US -30 between Topaz and Lava Hot Springs in Southeast Idaho. The conceptual portion of the project included identification and evaluation of various proposed corridors for US -30 in the twelve -mile project area. Mrs. Doherty directed the development of horizontal and vertical geometry for several roadway alignment options. Her tasks during the conceptual design also included coordination of corridor evaluations such as design impact and cost analyses. During the preliminary design phase, she assisted with the preparation of the preliminary design plans for segment 1 of US -30. The project is currently in the final design phase. Doherty & Associates' tasks will include design of approaches and construction and permanent traffic control. Mrs. Doherty is serving as utility coordinator and roadway designer for the US -95 Homedale to SH -55 realignment project in Southwest Idaho. Relocation of approximately seven miles of roadway is included in the project activities. Mrs. Doherty is responsible for utility coordination including verification of existing facility location, identification of potential conflicts, and utility relocation activities. Mrs. Doherty also performs roadway design tasks including local road realignment and intersection design. Mrs. Doherty is currently performing as roadway designer for the US -95 Mica Creek to Worley realignment near Coeur d' Alene, Idaho. The project includes realignment of approximately twenty miles of sub -standard roadway on Idaho's main north -south corridor. The northern half of the project is along the South Fork of Mica Creek through rocky and steep terrain and presents many design challenges including topographic and geologic constraints, wetland impacts, and construction traffic control. During the conceptual phase, Mrs. Doherty was responsible for design analysis of various concepts including alignment creation and evaluation and concept report generation. Preliminary design activities include intersection and driveway design, and plan and profile sheet development. Final design activities include design of pavement marking, signing, and delineation plans and development of over 20 driveway approaches. Mrs. Doherty served as a roadway designer for the Adams Street, Glenwood to Veterans Parkway project in Garden City, Idaho. This project will reconstruct and widen approximately two miles of Adams Street from the current rural configuration to an urban section. The project is currently in the right-of-way acquisition stage. Mrs. Doherty provided roadway engineering services for the upgrade including horizontal and vertical alignment development, and construction contract document preparation. She was also actively involved with the public involvement portion of the project and coordinated with affected property owners regarding right-of-way and property improvement issues. IIDoherty & Associates, Inc. I Page 3 Karen M. Doherty, P.E., President/Treasurer Roadway Design, Continued As traffic group designer for the SH -33, Madison County and Sugar City Half Interchange Projects in Eastern Idaho, Mrs. Doherty was responsible for the design and preparation of the traffic group construction documents. The projects included development of grade separation structures over US -20 at SH -33 and Sugar City roads, respectively. Her responsibilities included pavement markings, delineation, and signing concept development; construction traffic control plan preparation; and intersection lighting analysis. Mrs. Doherty has completed duties as lead roadway designer for the Federal Way Improvements, Overland Road to GekelerBergeson project in Boise, Idaho. This project included reconstruction of approximately 2 miles of urban arterial. The new design upgrades the current two lanes to five lanes of traffic, curb and gutter, sidewalk, and separated bikepath. Mrs. Doherty's duties as lead designer included development of roadway horizontal and vertical alignments and superelevation data using InRoads software. Her duties included preparation of the construction traffic control plans for the project. She has also developed the alignments for the approximately 1.25 miles of retaining walls required adjacent to the bikepath. She was also responsible for the roadway plan and profile sheets, specifications, and cost estimate. Airport Planning Mrs. Doherty has provided airport planning services as a member of a consultant planning team for various airports in Idaho, including Nampa, Weiser, Mountain Home, Arco, and Blackfoot. The planning services include updating master plans for the various airport facilities. She is currently performing planning services as a team member for the Buhl, Orofino, Grangeville, and Aberdeen airports as well. Mrs. Doherty's work has included land -use map updating and creation of airport layout plan drawings (FAR Part 77 Airspace). Airport Construction Inspection Mrs. Doherty participated in the reconstruction of the runway at the Boise Air Terminal. Her duties included administration of the Storm Water Pollution Prevention Plan. She oversaw and periodically performs required inspections of the project's erosion control measures. Mrs. Doherty also managed the Davis Bacon wage verification program for the project. She has also providing inspection support services for the extension of the taxiway at the Cascade Airport in Cascade, Idaho. She coordinated activities of the inspection personnel for this project. Intelligent Transportation Systems (ITS) Mrs. Doherty was a team member for the Treasure Valley ITS Study in Ada and Canyon Counties. The project examined the existing conditions in the Treasure Valley and explored the potential for ITS applications . Mrs. Doherty researched and contributed to the highway network, maintenance, and airport services sections of the study document. She also coordinated the evaluation of the draft document by various local agencies including the Idaho Transportation Department, Ada County Highway District, and the Ada Planning Association. As research analyst for the Idaho Statewide ITS Phase I Planning Project, Mrs. Doherty gathered data on rural ITS applications throughout the United States. She compiled information on various ITS studies and programs including applications in Traveler Safety and Security, Emergency Services, Public Traveler/Mobility Services, and Infrastructure Operations and Maintenance. IIDoherty & Associates, Inc. I Page 4 !t Karen M. Doherty, P.E., President/Treasurer CH2M HILL, Boise, Idaho Roadway Design 5/94-2/98 Mrs. Doherty served as project manager and lead designer for the Thorn Creek Road Rehabilitation in Boise County, Idaho, in 1997. This project included realignment of approximately 2.5 miles of road in the environmentally sensitive Thorn Creek Canyon. The elapsed time between client approval of the preliminary alignment and distribution of Construction Documents to potential bidders was only three weeks. The project was federally funded through FEMA emergency moneys and included gaining permits for construction activities from various government agencies such as the Corps of Engineers and Idaho Department of Water Resources. Mrs. Doherty was responsible for all aspects of the Construction Document development including developing the alignment using InRoads software, producing the drawing set, securing the required governmental permits, and creating the legal and technical specifications. She also conducted the pre-bid meeting at the project site and assisted with the contract award. She served as lead designer and project manager for the Victory Road realignment project in Boise, Idaho. The project included realignment of Victory Road between the Union Pacific Railroad and Federal Way. As project manager, Mrs. Doherty coordinated the survey and mapping activities, geotechnical study, drainage study, and right-of-way development. In her role as lead roadway designer, she developed the horizontal and vertical alignments utilizing InRoads software and produced the drawing set, including plan and profile sheets, detail drawings, signing and striping plans, and construction traffic control plans. She also authored the special provisions and prepared the engineers' opinion of probable construction cost. Mrs. Doherty served as project manager and lead designer for the Improvements at the Hidden Hollow Landfill for Fiscal Year 1996. This project at the landfill, owned by Ada County, Idaho, included realignment of an existing road and design of a new road to the stormwater facility. Major design issues included highly erodible soil at the site and anticipated excavation and removal of buried refuse. As project manager for this project, which included design of an extensive stormwater collection system, her combined duties included the preparation of preliminary and final plans and specifications and providing the client a well-designed project on time and within budget. She served as lead designer for the Sun Valley 1996 Roadway and Bike Path Improvements Project, Morningstar Road realignment in Sun Valley, Idaho. The project included realignment of more than 1.5 miles of residential roadway and the addition of curb and gutter, stormwater system, and bikepath. As lead designer, Mrs. Doherty held public information meetings, prepared preliminary and final construction documents, and prepared and negotiated temporary construction access easements for over 60 properties. She continued her services for this client by acting as a construction inspector during the construction phase of the project. Mrs. Doherty served as a project engineer for the Montana State Department of Transportation Sign Upgrade Project. The project involved evaluation of existing sign panels and supports and recommendations for sign improvements along Interstates 15 and 90. Mrs. Doherty was responsible for sign location review, analysis of existing panels and supports, and development of recommendations for the upgrade. IIDoherty & Associates, Inc. I Page 5 Karen M. Doherty, P.E., President/Treasurer Services During Construction She served as construction administrator for both the Thorn Creek Road Rehabilitation Project and for the Improvements at the Hidden Hollow Landfill for Fiscal Year 1996. Her duties included conducting weekly project meetings with the owner, contractor, and inspectors; reviewing contractor submittals; preparing substantial and final completion punchlists and documents; negotiating change orders and approving the contractor payment applications. She served as lead inspector for the Sun Valley 1996 Roadway and Bike Path Improvements Project. Construction observation, review of contractor's submittals, and evaluation of construction testing were her primary responsibilities. She provided on-the-job observation of the work, prepared daily progress reports on the work, recommended the amounts of payments due the contractor as set forth in the Construction Contract, and maintained documentation to help in the preparation of record drawings. She also assisted the contractor in interpretation of the contract documents and prepared change orders and work change directives. Bridge Inspection She served as a bridge inspector in eastern Idaho for the Idaho Transportation Department and is experienced with the Coding Guide for Structure Inventory and Appraisal and the PONTIS Elements Inspection Guide. Computer Program Development As a contributor for the Montana State Department of Transportation Sign Upgrade Project, she solely developed a road sign database in Microsoft Access. The program includes over 5,000 installations and is used to aid in the design process. This resulted in thousands of engineering labor hours saved. Mrs. Doherty has also served as the program trainer throughout the design process by training both internal and external users of the database. ENGINEERING INTERN 5/93 - 8/93 and 10/93 - 12/93 CH2M HILL, Boise, Idaho and Spokane, Washington Roadway Design She served as a project engineer for the Crawford Road Improvement Project in Deer Park, Washington. This project included roadway widening and improvements such as the addition of curb, gutter, and sidewalk. She was responsible for preparing final roadway plan sets, utility relocations, drainage swale design, and cross section generation. Mrs. Doherty authored the Sun Valley Roads Assessment for the City of Sun Valley, Idaho. This project included a detailed Roads Assessment and 5 -Year Capital Improvements Program for the 42 streets in the Sun Valley Network. She was responsible for developing the report, including assessment criteria and analysis, a pavement management system, and quantity and cost estimates for the Capital Improvements Program. Site -Civil Design Mrs. Doherty served as Project Engineer for the Hewlett-Packard Boise Site Perimeter Parking Expansion. The project included expanding the existing parking area to accommodate 165 additional spaces. Responsibilities included developing various initial parking layout alternatives and proceeding with grading, drainage, and striping plans. 1111 Doherty & Associates, Inc. Page 6 Karen M. Doherty, P.E., President/Treasurer Public Involvement She acted as a team member for the Park Center Crossings Preliminary Study in Boise, Idaho. The project included public committee studies of crossing alternatives, locations, and impacts. She was responsible for summarizing past and present technical reports for use by technical and citizens advisory committees. She also developed a matrix system used for ranking importance of environmental impacts and traffic flow improvements. Survey and Mapping Projects She operated the total -station instrument and compiled COGO data files for the survey crew. She assisted in the importation of the data into electronic drawing files and reviewed the files for accuracy. IIDoherty & Associates, Inc. I Page 7 AV*,-" City of Meridian Presentation Draft 6/9/04 Meridian / LP Polymer: Job Creation Project July 22, 2004 Rexburg, ID 15 minute presentation, 5 minute questions Notes for developing presentation: WELCOME / BACKGROUND AND NEED Mayor Tammy de Weerd (3 MIN.) Thank you Mr. Madsen, Chairperson Swanson and members of the Governor's Advisory Council. • The City of Meridian supports this opportunity to partner with the State of Idaho Dept. of Commerce and Labor, Idaho Power, Sage Community Resources, and most especially the Louisiana Pacific Corporation to bring state-of-the-art manufacturing investment and employment opportunities to Meridian and the State of Idaho. • As you are aware, Idaho has experienced a steady downturn in manufacturing employment over the last two decades with the closures of the Boise Cascade mills and several Simplot food processing operations. In the past couple of years, high technology manufacturing has also taken a hit in Idaho and most especially in the Treasure Valley as companies are consolidating operations and outsourcing the production of goods and services overseas. In the last couple of years, the City of Meridian has seen the loss of two major sources of employment through the closures of Micron PC and Jabil Circuit. (any other examples) • The City of Meridian welcomes the chance to invite the expansion of a company which will bring new manufacturing technology investment to the state and is addressing a rapidly expanding product market. • Here today to explain the project in greater detail are: Ken Ropski, Louisiana Pacific Meridian Plant Manager Leslie Toombs, Sage Community Resources WHAT IS PROPOSED/PROJECT DETAIL What is proposed: Person to discuss Engineering (4MIN) Thank you Mayor de Weerd. Show engineering schematics. • The Louisiana Pacific Corporation has been working with Idaho Power to address the greatest barrier to the company's plans to expand in Meridian, Idaho, the delivery of required power to the site. The following infrastructure being proposed through this grant application will meet the expansion needs of the company: ❑ Construct a 10 MW utility feeder line from the Idaho Power Meridian Substation to the LP Polymer plant located at 420 W Franklin Road, Meridian. ❑ Provide upgrade improvements to the Meridian Substation required for provision of the proposed utility service expansion. In order to meet market timing for this project, the company has already invested $195,596 in public infrastructure improvements in order to begin Phase I of our proposed three phase expansion. (Refer to second schematic.) ❑ In phase I, Louisiana Pacific provided an interim solution to its power needs by providing upgrades to the currently existing 3 MW power line and .... DISCUSS PROJECT SCHEDULE The following has been completed to prepare for expansion: • Final engineering and 60 -day bid document provided by Idaho Power on June 14 and is good until August 14. With grant funding, LP has the ability to proceed immediately. • An environmental review has been completed for the project, a Finding of No Significant Impact issued and published and a Request for Release of Funds submitted to the Idaho Dept. of Commerce and Labor. • All required easements for the project have been procured. RA COMPANY EXPANSION (5 min) Company description / ability to expand: Ken Ropski • Distribute brochure which explains business • Show product samples • LP Meridian hats? (Something small to leave with governor's council members) Discuss: • What your business is / does • Company's background in Meridian • Contracts in place: Home Depot, Lowe's.. • Financial ability to expand • Plan to hire staff and how recruitment will occur: Currently hiring through advertisement, job fairs, temp agencies. Individuals receive on-the-job training and receive a significant pay increase when training is complete. The company provide's an excellent benefits package. • Equipment and other investments you are planning to install, the approximate cost and how you will finance • When will you be ready to proceed? The Louisiana Pacific Corporation is committing to make a major investment in the City of Meridian and the State of Idaho. We will be creating a minimum of 39 manufacturing jobs with training and benefits provided. We ask for your partnership and assistance in providing funding for needed power infrastructure improvements to make this happen. F_ Funding: Leslie? (I MIN) (need to revise with new numbers) • $ 209,426 ICDBG Grant • 1-125-,596 Private/local (Cash and in-kind) • $ 405,022 TOTAL Poster board: Chart of funding WRAP-UP Conclusion / Wrap-up: Mayor Tammy de Weerd (1 MIN) Thank you. The City of Meridian asks your support to help create 39 new jobs in our community and support an approximately $15 million manufacturing investment in Idaho. We are happy to answer any questions from the Council. 3 -41 � - f IV s i— CITY OF MERIDIAN LOUISIANA PACIFIC EXPANSION PROJECT July 22, 2004 Rexburg, ID BACKGROUND AND NEED ❑ Idaho has experienced an ongoing decline in manufacturing employment over the past.decade. ❑ As existing manufacturing facilities age and become antiquated, national and international corporations are choosing to outsource production overseas rather than reinvesting at current locations. ❑ The City of Meridian welcomes the opportunity to invite the expansion of a major international corporation which will bring new manufacturing technology investment to the state, add jobs and is focusing on a rapidly expanding product market. BARRIER TO EXPANSION ❑ Power service delivery to site to meet the company's needs WHAT IS PROPOSED/PROJECT DETAIL ❑ Construct a 10 MW utility feeder line from the Idaho Power Meridian Substation to the LP Polymer plant located at 420 W Franklin Road, Meridian. ❑ Provide upgrade improvements to the Meridian Substation required for provision of the proposed utility service expansion. ❑ $165,000 in public infrastructure improvements invested to date in 3 MW system upgrades to begin Phase I of the company's proposed three phase expansion. FUNDING USES SOURCES Construction 384,680 ICDBG 250,000 (223,680 CDBG/165,000 match) Grant Admin/Compliance 22,000 Private cash (LP) 165,000 Engineering 4,320 City In -Kind 4,500 In -Kind Services 7,000 Private In -Kind 2,500 422,000 422,000 READINESS TO PROCEED ✓ Engineering complete ✓ Environmental Review assessment complete resulting in Finding of No Significant Impact ✓ Required public notices published ✓ Rights -of -Way and Easements secured ✓ Private financing in place and the project is Ready to go upon grant approval. BENEFITS ❑ Minimum 39 new manufacturing positions ❑ Excellent employee benefits package o Employee training provided ❑ $1 million annual increase in local payroll ❑ $14.7 million private investment ❑ $26 million gross revenue projected for 2004 ❑ Latest manufacturing technology ❑ 12 billion pound product market ❑ 94% of product exported out-of-state, 2% international ❑ Regional suppliers in Nampa, Fruitland and Weiser ❑ Secure site in Meridian, Idaho as LP's western production facility for the Outdoor Living composite decking market 2 w - Meridian Expansion IDCBG Presentation 7/21/04 • Distribute brochure, samples, explain business: 0 1.3 billion lb Wood Plastic Composites market ■ 1.1 billion lbs in Building products o Growth rate projected 20% annually, tracking at 1.5x • What your business (LP) does (re -organized 2003... exited lumber) o 4 core groups: OSB, Engineered wood, Hardboard siding, Specialty plastics. o Specialty Plastics: Vinyl, interior molding, Decking • Company's background in Meridian o 1999 formed decking team, targeted 2 locations E & W ■ Contacted Hoff & Ala,... Xmas eve'99 signed on Selma, May '00 closed on Hoff. ■ Ramped up with our natural product, back to the drawing board... color hit a home run. • Contracts in Place o HD, Menards, major 2 step contractors... All Coast, Trim Co, UBC, PP&W... 94% of product leaves the state of Idaho, 2% off shore. o Majority of all of our raw material is purchased from Idaho... Woodgrains, Nampa & Fruitland facilities • Financial ability to expand: o $12mm to purchase, $5 mm to convert, $12/$14.7mm, expansion phase 1; • Plan to Hire Staff & how recruitment will occur. o All applicants go through the Idaho Job service. We recruit by Advertisement, Job fairs, temp agencies. Individuals receive on the job training & a significant pay increase ($11.78) when training is complete. The company provides an excellent benefits package. • Equipment & other investments LP is planning to install, the approximant cost & how you will finance. o With the additional power we will make a positive impact on the environment, as we will have the capacity to regrind 6mm lbs in inventory and 4mm lbs of our own waste that we annually produced which is currently going to the landfill. Equipment is ordered... (today we are bumping up against our power limit) o Project in 3 phases, 1St — $14.7mm investment, 3 extruders, wood fiber reduction, regrind/reclaim; Ph. 2; @ 2 -extruders, Ph. 3 @3 extruders. (241 mmlbs annually) o We will able to use fiber & Plastic (HDPE & PVC) scrap generated from other companies • We are proceeding with phase one, will decide on Phase 2 depending on market feedback, and may be as soon as Sept 04. LP is committing to continue to make major investments in the city Of Meridian and the State of Idaho. We will be creating a minimum of 39 mfg jobs with training and benefits provided. We ask for your partnership and assistance in providing funding for the needed power infrastructure improvements to maximize the opportunity to make Idaho a mega decking manufacturing center. City of Meridian / Louisiana Pacific: Business Expansion Project April 8, 2004 9:30 a.m. Louisiana Pacific 420 W. Franklin Road Meridian, Idaho Required City Information / Actions Calendar: May 21 Advertisement for public hearing submitted to Valley Times for publication May 24 and May 31. June 8 Public Hearing: CDBG application (draft application available for review) (2°a Tuesday) June 15 Minutes of Public Hearing - approved June 21 Grant application due to IDOC Mid to Late July Governor's Economic Advisory Council meets in North or East Idaho — 20 minute presentation, 10 minute questions Required Participants: Mayor or other elected official, Project engineer (ID Power), Company representative(s) Early August Governor Kempthorne announces awards August Contracts written, Release of funds (if environmental review complete), bid/construction process may begin. Fair Housing Resolution — 04-421 2/17/04 Residential Anti -displacement and Relocation — 0422 2/17/04 Citizen Participation Plan — 04-423 2/17/04 Non-discrimination Resolution — 04-424 2/17/04 Grievance Procedure: Section 504 ADA — 04-425 2/17/04 All resolutions published March 2, 2004 in Valley Times Procurement for Grant Administration (letter) Authorization of Environmental Review Officer (letter) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letters of Support: eg. Chamber of Commerce, Downtown Association, other. Required Idaho Power Construction Project Information Project Description Power capacity to be provided What will be built: # and type of poles, linear feet of power line, transformers... Project budget: Engineering, materials, construction costs Method of construction: Bids / How is non -in-house construction awarded Permits required: Current Status ROW status Project Schedule Project Map (Show on plat map with zoning noted) Needed to proceed with environmental review process. ICDBG Requirements: Environmental review (can be started as soon as above information is available) Minimum 2-3 month process before release of funds. Procurement requirements Federal labor requirements (Davis / Bacon) N/A for ID Power Required Business Information / Forms Company Information Description of Company / local business Product brochure Expansion plan: Staffmg, recruitment and organizational plan Key management staff / VITAE Three years company financials (any information which the company requests to remain confidential will be submitted under separate cover directly to the IDOC) Grant Assistance Agreement and Certification of Compliance with Grant Conditions (Company and City) Letter of Commitment from the business stating their agreement to be part of the grant project Job Documentation Forms Job Documentation Form: National Objective: Provision of Low and Moderate Income Jobs Proposed Jobs Created Fringe Benefits Company Payroll Current Employees by Ethnic and Gender Breakdown (local) Hiring Policy Statement: Description of hiring process, training to be provided (both current info and projected for the next two years beyond completion of construction.) Status of financing for expansion Project Description Description of expansion improvements which result in the need for requested grant assistance (eg. Installation of 8 additional extruders which will require additional X mw power. Will enable company to expand capacity by X% and produce an additional X linear feet of X product. An additional X number of employees will be hired. Plant operations are 24/7. Site photos (people working, company sign, product) Project Budget / Cost Analysis Private, local, CDBG investment Letter to IDOC requesting approval of proposed local match City of Meridian / Louisiana Pacific Business Expansion Project Leslie Toombs 322-7033 ext. 227 ltoombs@sageidaho.com ICDBG grant application timeline: May 24 and 31 Public hearing notice for ICDBG funding request published in the Valley Times June 8 7pm Public Hearing at Meridian City Council meeting, City Hall 33 E Idaho Ave, Meridian June 9 1:30-3 Meeting to plan Rexburg presentation (City, LP, ID Power, Sage) Meridian City Hall. June 14 Need all final cost numbers. ID Power for final project costs. LP for total of matching funds. June 21 ICDBG application due to IDOCL (ID Department of Commerce and Labor) mid-July Practice presentation? July 21 Governor's Advisory Council presentation in Rexburg Outstanding items: ROW/Easement for Plum Creek: Need finalized. Any property acquisition which has not been completed by date of ICDBG application, June 21 is subject to federal land acquisition requirements. (LP/ID Power) Signed grant assistance agreement and job documentation forms received from LP. Requires Mayor's signature with application cover page and grant assurances. June 8/9 (City) Letters of Support (LP, City) By June 14 Environmental Review Report: First 30 -day comment period completed. L. Toombs (Sage) will complete FONSI determination by June 8 for publication and second 30 -day comment period. BUSINESS EXPANSION GRANT APPLICATION REQUIREMENTS ICDBG Maximum Grant Size = $500,000 or $10,000 per job created Must meet national objective of creating low and moderate income jobs. 51% of the jobs created must be made available to or held by LMI persons. Cities and Counties may apply for grant funds to extend publicly owned infrastructure to a commercial or industrial site. The intent is to help pay the public costs of business development. Need from Business: Job Documentation Form -lists # of jobs to be created (50+), number projected LMI hired, projected date of job creation (2 years following plant completion) Proposed Jobs Created -List of jobs by title, description, salary, skill level, # projected LMI -Quality of new jobs created (# exceeding annual wage of $22,610 / $10.87hr) Fringe benefits -List any fringe benefits offered with description of benefits, providers. Minority benefit -List number of minority employees currently employed by company and percentage of current workforce. Grant Assistance Agreement -Sign "Certification of Compliance with Grant Conditions" -Provide timetable of job creation Business Risk Management: -Three years of company financial statements Business Schedule -Provide business milestones: Financing in place, start and end of construction, job creation schedule. Private Leverage -Amount of private investment. Status of business financing. Ef�HO COMMERCE & LABOR DIRK KEMPTHORNE, GovERNoR ROGER MADSEN, DIRECTOR July 12, 2004 The Honorable Tammy de Weerd 'Mayor, City of Meridian 33 East Idaho Avenue Meridian,.ID 83642 RE: Community Development Block Grant Application Dear Mayor de Weerd: We have completed the review of your Community Development Block Grant Application for infrastructure for the LP Polymer Plant. The project is eligible to be considered for funding. You are invited to present the project to the Economic Advisory Council (EAC) on Thursday, July 22 at 1:30 p.m. at the Best Western. Cotton Tree Inn in Rexburg. The city will have fifteen (15) minutes for the presentation and five (5) minutes to answer questions. Please call Kathy Morgan on my staff to confirm your attendance and to request any audio visual equipment you will need. Please be aware that an elected official must represent the project at the EAC meeting. Enclosed is the "Local Guide to Economic Advisory Council Presentation." We look forward to seeing you and hearing your community's presentation. Sincerely, Cliff Long, Ad)mini Rural and Commu ity Development Division CL:km Enclosure cc: Leslie Toombs, Sage Community Resources Arden Davis, Idaho Power STATE STREET OFFICE • 700 West State Street • P.O. Box 83720 * Boise, Idaho 83720-0093 • Telt 208-334-2470 • Fax: 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer TABLE OF CONTENTS Page ApplicantInformation.......................................................................... 1 ThresholdFactors................................................................................ 2 Eligible Applicant Eligible Activity Public Participation GeneralProject Description................................................................... 3 Community Description Community Needs Assessment Project Description ProjectBudget.................................................................................... 6 Assurances......................................................................................... 7 RankingCriteria.................................................................................. 8 w Attachments Attachment 1 - Project Maps Attachment 2 - Cost Information Attachment 3 - Grant Agreement and Job Documentation Forms Attachment 4 - Public Notices and Resolutions Attachment 5 - Letters of Support Attachment 6 - Administrative Services Attachment 7 - Environmental Review Report Attachment 8 - Site Photos Attachment 9 - Company Product Information 1 00alk.." E. Threshold Factors - Section 074.05 E. Threshold Factors - Section 074.05 Eligible Applicant: The City of Meridian with a year 2002 population of 39,067 (IDOL) is a general-purpose unit of government as stipulated in IDAP Rule 48.01.012. This proposed project is located within the jurisdictional boundaries of the City of Meridian, Ada County. As Such, the City of Meridian claims eligibility under ICDBG Section 012, Eligible Applicants. Eligible Activity: The City of Meridian's proposed project entails infrastructure for an LP Polymer company expansion creating a minimum of 39 new positions with a minimum 51 % to be made available to low -moderate income persons. The City of Meridian claims eligibility under Job Creation or Retention Activity, as stated in rule 016.05: A grant project which creates or retains permanent jobs, at least fifty-one percent (51 %) of which are either taken by LMI persons or considered to be available to LMI persons. Administrative Capacity: The City of Meridian does not have adequate staff available to administer the Block Grant program. An administrative contract with an Idaho Department of Commerce and Labor approved administrator will be established for this project. A request for proposals was mailed January 27, 2004 with proposals due February 6, 2004. On March 1, 2004 Sage Community Resources was selected as contract administrator contingent upon grant award. Any necessary legal services will be provided by the City's legal counsel. Public Participation: The City of Meridian adopted a Citizen Participation Plan on February 17, 2004 and published on March 2, 2004. The City of Meridian stands by its commitment to comply with the Plan. The notice of public hearing was published on May 24 and 31, 2004, with the public hearing held on June 8, 2004 at the Meridian City Hall. Copies of the Notice of Public Hearing, Affidavit of Publication, official minutes of the hearing, and the Citizen Participation Plan are included as Attachments to this grant application. Date of Public Notice May 24 and 31, 2004 Date of Public Hearing: June 8, 2004 Civil Rights: Other required civil rights compliance documents including the Fair Housing Plan and the Residential Anti - displacement and Relocation Assistance Plan have been adopted and published by the City of Meridian and can be found in Attachment 4. 3 General Project Description - Section 074.06 Project Detail LP Wood Polymer located at 420 W. Franklin Road, Meridian, ID 83642 is planning a production expansion of its Wood Polymer decking product at its existing Meridian facility. Increased production requires the increase in electrical power public infrastructure to the site in the form of a 1OMW New Feeder-MRDN-017 from the Meridian Substation to the LP Wood Polymer facility site. Increased power capacity will be used to operate a total of eight new polymer extruders. Engineering and installation of all proposed electrical power infrastructure will be completed by Idaho Power Company. A description of the infrastructure improvements is outlined below. A map of the proposed 10 MW New Feeder route is included as attachment 1. New Feeder — MRDN-017 10 MW Substation Upgrade: New feeder MRDN-017 will require a SEL -351A relay, a set of terminal blocks, and a set of test switches in the metalclad panel. A trench will be dug from the metalclad to the fence (approximately 60'). ID Power will install a 6 -inch PVC conduit, encase it in concrete and backfill the trench. #750 Copper triplex power cable will be pulled through the conduit and terminated at the metalclad in the substation, which is the power source for the feeder. Substation costs include work from equipment in the substation to the substation fence. Re -programming controls including SCADA, testing relays, and commissioning the new feeder will also be performed. New 10 MW Feeder - MRDN-017 Substation to X-1 Disconnects = 585' of 750 MCM Copper 3-phase- 12.5KV cable in 6" Concrete capped conduit, 535' trench with 95% compaction. Overhead= 1205' of 795 AA primary 3-phase with 336 AA neutral Change out 10 poles, set 2 new poles Install 2- 1200 KVAR Capacitor Banks @ pole#7 & #10 locations Install 2-600 Amp Pole Top Switches @ pole #13 & #17 locations Underground from X-3 to X-7 = 1615' of 750 MCM AL 3-phase, 12.5kV cable in 6" concrete capped conduit, 1505' trench with 95 % compaction Install 1 splice vault at pole location #15 ACHD permits included Proposed Method of Construction The ICDBG project will be constructed by Idaho Power Company, a regulated utility. All grant construction work, will adhere to the provisions of both Federal and State regulations. Useful Life New electrical power infrastructure will be designed for a minimum useful life of 25 years. 5 Construction Costs Preliminary project costs are attached to this application. A fixed price quote has been prepared by Idaho Power and is valid until August 14, 2004. Permits The following permits have been identified: ACHD: Construction of utility infrastructure using highway easements. IDEA: Air quality. Design and Construction Time Initial engineering design is completed. It is estimated that the construction phase will take approximately 120 days. Assuming a notice to proceed is issued by August 1, 2004, construction could potentially be complete by December, 2004. Project Benefits The project is for infrastructure improvements to assist in the expansion of the Meridian LP Wood Polymer facility. The Louisiana Pacific Corporation has committed to a planned $14.7 million investment in the Meridian facility. The facility manufactures an extruded composite decking product. The LP Meridian plant provides product for the entire western United States, targeting a substantial market share of the potential $12 billion decking market. LP purchased the former Hoff Lumber plant located at 420 W. Franklin Road, Meridian in 2000. The former lumber portion of the operation was closed and emphasis placed on the extruded decking product line. LP Meridian produces WeatherBest brand decking and brand product carried by Home Depot and numerous additional building supply companies. Since the year 2000, the gross revenue for the Meridian LP Polymer plant has grown exponentially .from annual revenues of $2 million in 2000 to $20 million in 2003 as portrayed in the table below. The LP Meridian facility is currently operating 7 extruders with a limited support structure for the production of composite decking materials. The planned expansion is in three phases. Phase I, currently in progress, adds 3 new high-technology extruders with the potential capacity to provide triple the production of the existing equipment. Phase II would add 2 additional extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006 based upon market demand. In addition to the extruders, LP Polymer has been gearing up for increased production through the completion of materials siloes and truck and rail unloading facilities. A major benefit of the expansion is the creation of a minimum of 39 new manufacturing positions, with a potential for an additional 30- 40 through projected plant build -out. LP Polymer provides staff training and a full benefit package to all its employees. A minimum of 51 % of new positions and a projected 90% will be filled with individuals meeting LMI criteria. no Meridian LP Pol mer Year Gross Revenue 2000 $ 1,978,628 2001 $ 2,888,010 2002 $ 6,771,074 2003 $20,121,608 2004 projected $26,000,000 The LP Meridian facility is currently operating 7 extruders with a limited support structure for the production of composite decking materials. The planned expansion is in three phases. Phase I, currently in progress, adds 3 new high-technology extruders with the potential capacity to provide triple the production of the existing equipment. Phase II would add 2 additional extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006 based upon market demand. In addition to the extruders, LP Polymer has been gearing up for increased production through the completion of materials siloes and truck and rail unloading facilities. A major benefit of the expansion is the creation of a minimum of 39 new manufacturing positions, with a potential for an additional 30- 40 through projected plant build -out. LP Polymer provides staff training and a full benefit package to all its employees. A minimum of 51 % of new positions and a projected 90% will be filled with individuals meeting LMI criteria. no d. Schedule (50 points) Schedule all the project activities, including the different grant requirements and contracts involved. PR03ECT ACTIVITY DATE COMPLETED DATE TO BE COMPLETED Grant Administrator Procured 3/04 Grant Administrator Contracted 6/04 Engineering/Architect Procured 3/04 Engineering/Architect Contracted 3/04 Appraiser Secured NA Acquisition & Relocation Notices Sent NA Other Agency Apps Submitted NA Legal Services Secured j 04 Bond Election Held NA Bonds Sold or Financing Secured NA National Objective Documentation Complete (LMI Survey, Slum & Blight) 5/04 Levy/Fee/Rates Review NA Facility/Property Inventory NA Reserve Fund Established NA Project Maps Drawn 4/04 DEQ Facility Plan NA Prelim. Engineering/Architect Plan Completed 6/04 Permits Identified & Approvals Secured 8/04 Service Hookups Identified 4/04 Energy Efficiency Checks NA Zoning Permits Secured 4/04 Fees & Special Assessments Identified NA Application Drafted 6/04 Submit Application 6/04 First Public Hearing Held 6/04 Fire Rating Class Scores NA State Fire Marshall Reporting NA Other Agency Approvals NA Local Match Secured 6/04 Addendum Submitted NA Grant Award 8/04 Program Income Reviewed NA Acquisition Complete and Deed Filed NA Environmental Review Officer Appointed 4/04 Environmental Review Complete 7/04 FONSI Published 6/04 Environmental Release 7/04 Historic Preservation Cleared 5/04 Asbestos/Lead Paint Removal Determined NA Other Environmental Conditions: Reviewed/ Permits 7/04 Demolition Begins NA 7 PROJECT ACTIVITY DATE COMPLETED DATE TO BE COMPLETED Relocation NA Adoption/ Notification of 504 Grievance 2/04 Adoption/Publication of 504 Policy 3/04 Establish 504 Review Committee 8/04 Complete 504 Self Evaluation & Transition Plan 12/04 Establish Fair Housing Committee 8/04 Adoption/ Notification of Fair Housing Policy 2/04 Fair Housing Report 12/04 Bid Document Approval - REGULATED UTILITY NA Final Engineering/Architect Design Approved 7/04 MBE/WBE Solicitation — REGULATED UTILITY NA Bids Advertised NA Opening Bids - NA Debarred Check NA Hold Pre -construction Conference 8/04 Civil Rights Requirements Completed 12/04 Notice of Bid Award NA Start Construction 8/04 Business Construction Started 4/04 Second Public Hearing 10/04 Construction 25% Complete 9/04 Business Construction 25% Complete 5/04 Construction 50% Complete 10/04 Business Construction 50% Complete 6/04 Construction 75% Complete 11/04 Business Construction 75% Complete 10/04 Construction Complete 11/04 Business Construction Complete 12/04 Certificate of Substantial Completion Issued 12/04 Job Creations Completed 12/04 Monitoring Visit 12/04 Final Report 1/05 Closeout 2/05 Accounting & Audits 10/04, 10/05 �o b pa po 0 0cl 0 0 00 O 0 'v� F N N v v 00 N W M � W y �i b ai o N N p O O O aa� z y � y a d w C o U M i UU 0 O O 00 1 O L CQ U U N "� �o N O z o kn C N ^n X v N a; a * C N 3F O bA by d 6 + c w cd N q � o �, O O 0 �+ W Y o o w ❑ a ,~ c c a o (L) U c ❑ ° ° ° y ° a a U O 0 H. Assurances - Section 110 In the event we, the City of Meridian, should receive a Community Development Block Grant, we certify we will comply with the requirements of the following: National Environmental Policy Act of 1969 Civil Rights Act of 1964 Pub.L 88-352 Civil Rights Act of 1968 Pub.L 90-284 Age Discrimination Act of 1975 Rehabilitation Act of 1973, Section 504 "Handicapped Accessibility" Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended (49 CFR Part 24) Housing and Community Development Act of 1974, as amended, Pub.L 93-383- z Davis -Bacon Act (40 USC 276a -276a-5) Historic Preservation Act Section 106 of the Housing and Urban Recovery Act of 1983 certifying to: -- Minimize displacement as a result of activities assisted with CDBG funds; and will adopt and follow a residential anti -displacement and relocation assistance plan; -- Conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing; -- Provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); -- Not use assessments or fees to recover the capital costs of CDBG-funded public improvements from low and moderate income owner occupants; -- Abide by all State and Federal rules and regulations related to the implementation and management of Federal grants; -- Assess and implement a Handicapped Accessibility Plan in accordance with section 504 of the Rehabilitation Act of 1973, as amended; -- Adopt and implement an Excessive Force Policy; and -- Adopt and abide by the Anti -Lobbying Certification. -- Prohibition of Use of Assistance for Employment Relocation, Section 588 of the Quality Housing and Work Responsibility Act of 1998 Pub. L 105-276. Si 4Wrd Officia Tammy or Date 10 1. Economic Development Review and Ranking Narrative - Minimum Criteria a. National Objective: This project meets the national objective of benefit to low and moderate income persons through creation of low and moderate income jobs as found under ICDBG Rule 015, National Objectives, and 016, Benefit to Low and Moderate Income Persons. The proposed project is an eligible activity under ICDBG Rule 040, Special Economic Development Activities. At least 51 % of the new jobs created by the proposed project will be held by or made available to an individual meeting HUD low -to -moderate income guidelines. According to 016.05a.i. Documentation shall be available showing that an employee meets LMI guidelines at time of hire based on HUD's criteria. A signed Grant Assistance Agreement and Certification of Compliance with Grant Conditions is included in Attachment 3. b. Assurances: The City of Meridian certifies compliance with applicable Federal circulars A-87, A-102, A-110, and A-122, and all assurances required by ICDBG Rule 074.08 and as listed within this application. C. Public Hearing: A public hearing on the submission of an application for ICDBG assistance for the proposed project was held on June 8, 2004, in accordance with ICDBG Rule 074.05.d. d. Special Economic Development Activity: The proposed project qualifies as a Special Economic Development Activity under Rule 040.02.a. As such, no necessary and appropriate determination is required. e. Location Maps: A map showing the location of the proposed project along with other maps are found in Attachment 1 . f. Business Analysis: Company financial statements and benefit overview have been submitted under separate cover. Job descriptions are included in Attachment 3 - Job Documentation forms. g. Business Commitment: The business has committed themselves to their responsibilities with respect to the proposed project. See Grant Assistance Agreement and Certification of Compliance with Grant Conditions.. h. Job Creation: The company has committed themselves to create a minimum of 39 new jobs, with no less than 51 %, but a projected 90% being held by low -to -moderate income individuals. 11 --1J .h 2. Business Expansion Ranking Narrative - Ranking Criteria a. Direct new or retained jobs (90 points): The company proposes to expand its existing manufacturing facility located in Meridian, Idaho hiring a minimum of 39 new positions. The company has provided signed commitments to this job creation as evidenced in Attachment 3. b. Quality of new or retained jobs (90 points): The 32 manufacturing positions start at $9.78 per hour raised by $2 to $11.78 per hour when an employee has completed all required training. The company provides all required training. Individuals receive a 50 cent per hour differential when working on night shift. A minimum of $1225 in overtime is provided to each employee to complete required training provided at times separate from the employee's shift. Significant amounts of overtime may be earned by employees who choose to work additional shifts: Annual pay with overtime for trained employees for line operator and handler positions is in the $28,000 range. Seven additional positions including Maintenance/Electrician, Leads, and two salaried employees are in the $30,000 plus range when overtime is included. See Attachment 3 for job documentation forms. C. Fringe Benefits (20 points): A full benefit package is provided. The benefit package includes Health Care Coverage, Employee Assistance Program, Basic Life and Accidental Death, Short Term Disability, 401K and Profit Sharing Plan, Retirement Account Plan, Tuition Reimbursement Program, and Holiday and Vacation Pay. d. Business Risk and Management (100 points): Three years of Company Financial reports are provided. Company information is provided under separate cover. e. Planning, Cost and Schedule (150 points): Planning: The City of Meridian, Louisiana Pacific Corp, Idaho Power and Sage Community Resources are all working cooperatively to bring this project to fruition. Pat Madarieta, IDOCL development specialist has met with the City and the company onsite twice to answer specific questions and has provided ongoing guidance. Louisiana Pacific has provided information through meetings with Ken Ropski, Meridian Plant Manager and Lorna Thorpe, Human Resources Manager as well as corporate input from Roger Dieringer, Strategic Sourcing Manager and Bob Buckingham, Energy Team: Electrical. Idaho Power has provided assistance through engineering staff Dan Reid and Todd Cooper and Major Account and Delivery Service representatives Kristi Pardue and Arden Davis. Sage Community Resources has been selected to provide administrative services with Leslie Toombs, Economic Development Planner providing project planning. ii. Schedule: The Idaho Power construction quote was provided on June 14, 2004 and is valid for 60 days. Engineering design is complete with the project ready to proceed upon completion of FONSI determination and HUD release of funds. Utility feeder line construction and substation upgrades are projected to be complete within 120 days. 12 r-: Assuming a notice to proceed is issued August 1, 2004, construction would be complete by December, 2004. Employment of all 39 new positions are projected to be complete by December 31, 2004. Cost: The engineering and cost analysis was prepared by Todd Cooper, engineer for Idaho Power. A fixed price cost quote is included. f. Minority Benefit (15 points): The company payroll in the designated project area is 62 employees with 15 employees being non-caucasian and/or Hispanic, or 24.2%. Labor force for Ada County consists of a 8.5% non-caucasion and/or Hispanic population. g. Local Investment Leverage (100 points): Local investment includes. $161,000 for upgrades constructed by Idaho Power to upgrade the 3MW existing line and install switching capability and transformers for interim upgrade improvements and prepare for IOMW line connection. This amount will be paid by LP through monthly lease payments at the charge of $2737 per month. See "On -Site Facility Options" prepared by Idaho Power dated April 8, 2004 in Attachment 2. In addition, $4,000 has been expended by Louisiana Pacific for an easement purchase. h. Distressed Area (30 points): The City of Meridian has experienced the recent closure of the Jabil Circuit manufacturing facility and the Micron PC facility leading to the loss of key manufacturing and base industry employment within the community. In 2003, Ada and Canyon Counties were the two counties within Idaho's Region III which experienced a decline in their labor force showing a greater employment distress than the rural portions of the region. i. Rural Impact: (25 points) The impact of a manufacturing facility with a $20 million gross annual income plus the added impact of this planned expansion, will benefit the entire economy of Idaho both rural and urban. As an example, LP Meridian's largest supplier of raw wood products (over 50%) is Woodgrain Moldings, Inc. located in Fruitland, ID in rural Payette County. j. Gem Community: (30 points) The City of Meridian is a recognized Gem Community by the IDOCL. k. Private Leverage: (100 points) A $14.6 million private investment is committed by the Louisiana Pacific Corporation towards plant expansion. k. EligibleActivities: (25 points) All ICDBG funds will be used for eligible activities. Activities include construction of infrastructure improvements, engineering, and grant administration. 1. Grant Management: (25 points) The City of Meridian has gone through the procurement process for grant administration. The City of Meridian has selected Sage Community Resources, with five IDC approved grant administrators on staff, as grant administrator. 13 M. Economic Advisory Council Evaluation (200 pts.): Project Benefits The project is for infrastructure improvements to assist in the expansion of the Meridian LP Polymer facility. The Louisiana Pacific Corporation has committed to a planned $14.6 million investment in the Meridian facility. The facility manufactures an extruded decking product. The LP Meridian plant provides product for the entire western United States, targeting a rapidly expanding potential $12 billion market. LP purchased the former Hoff Lumber plant located at 420 W. Franklin Road, Meridian in 1998. The former lumber portion of the operation was closed and emphasis placed on the extruded decking product line. LP Meridian produces WeatherBest decking carried by Home Depot and numerous additional building supply companies. Since the year 2000, the gross revenue for the Meridian LP Polymer plant has grown exponentially from annual revenues of $2 million in 2000 to $20 million in 2003 as portrayed in the table below. The LP Meridian facility is currently operating 7 extruders with a limited support structure for the production of composite decking materials. The planned expansion is in three phases. Phase I, currently in progress, adds 3 new high-technology extruders with the potential capacity to provide triple the production of the existing equipment. Phase II would add 2 additional extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006 based upon market demand. In addition to the extruders, LP Polymer has been gearing up for increased production through the completion materials siloes and truck and rail loading facilities. Needing to respond to market timing, LP has completed upgrades to the existing 3MW power line to the site as an interim solution in gearing up for Phase I. Power capacity of 8.5MW is needed for full plant expansion requiring the extension of a IOMW line from the Idaho Power Meridian substation to the LP Polymer plant. The capacity to bring needed electrical power to the site remains as a significant barrier to the company's expansion efforts. Costs for the 10 MW expansion are projected at $223,680 for construction plus $4,320 in engineering and $22,000 for contact administration for a total ICDBG request of $250,000. Expended to date for the 3MW upgrade improvements is $161,000 in construction and $4,000 for easement purchase plus $7,000 in-kind provided by local and private sources for a total of $172,000 in matching funding. A major benefit of the expansion is the creation of a minimum of 39 new manufacturing positions, with an additional 30- 40 projected through plant buildout. LP Polymer provides staff training and a full benefit package to all its employees. A minimum of 51 % of new positions and a projected 90% will be filled _ with individuals meeting LMI criteria. LP Meridian currently has a sister composite decking plant located in Selma, Alabama. The expansion of the Meridian, Idaho facility will establish Idaho as Louisiana Pacific's western supplier for the rapidly expanding composite decking market. The investment will bring the most current wood polymer composite manufacturing technology equipment to the City of Meridian and State of Idaho. 14 Meridian LP Polymer Year Gross Revenue 2000 $ 1,978,628 2001 $ 2,888,010 2002 $ 6,771,074 2003 $20,121,608 2004 projected $26,000,000 The LP Meridian facility is currently operating 7 extruders with a limited support structure for the production of composite decking materials. The planned expansion is in three phases. Phase I, currently in progress, adds 3 new high-technology extruders with the potential capacity to provide triple the production of the existing equipment. Phase II would add 2 additional extruders and Phase III an additional 3 extruders. Phase II and III are projected for 2005-2006 based upon market demand. In addition to the extruders, LP Polymer has been gearing up for increased production through the completion materials siloes and truck and rail loading facilities. Needing to respond to market timing, LP has completed upgrades to the existing 3MW power line to the site as an interim solution in gearing up for Phase I. Power capacity of 8.5MW is needed for full plant expansion requiring the extension of a IOMW line from the Idaho Power Meridian substation to the LP Polymer plant. The capacity to bring needed electrical power to the site remains as a significant barrier to the company's expansion efforts. Costs for the 10 MW expansion are projected at $223,680 for construction plus $4,320 in engineering and $22,000 for contact administration for a total ICDBG request of $250,000. Expended to date for the 3MW upgrade improvements is $161,000 in construction and $4,000 for easement purchase plus $7,000 in-kind provided by local and private sources for a total of $172,000 in matching funding. A major benefit of the expansion is the creation of a minimum of 39 new manufacturing positions, with an additional 30- 40 projected through plant buildout. LP Polymer provides staff training and a full benefit package to all its employees. A minimum of 51 % of new positions and a projected 90% will be filled _ with individuals meeting LMI criteria. LP Meridian currently has a sister composite decking plant located in Selma, Alabama. The expansion of the Meridian, Idaho facility will establish Idaho as Louisiana Pacific's western supplier for the rapidly expanding composite decking market. The investment will bring the most current wood polymer composite manufacturing technology equipment to the City of Meridian and State of Idaho. 14 PROFESSIONAL SERVICES CONTRACT This contract is entered into this 17th day of June , 2004, by and between the City of Meridian, Idaho, herein referred to as the "GRANTEE" and Ida -Ore Planning and Development Corp. (d.b.a. Sage Community Resources), whose address is 10624 W. Executive Drive, Boise, ID 83713, herein referred to as the "CONTRACTOR', Witnesseth: WHEREAS, the GRANTEE has made application to and been awarded by the Idaho Department of Commerce, herein referred to as the "DEPARTMENT," for the receipt of grant funds under the Idaho Community Development Block Grant (ICDBG) Program for purposes of "Business Expansion Infiastructure Improvements"; and WHEREAS, the GRANTEE desires to engage the CONTRACTOR to render certain services related to the administration of the above described ICDBG project; and WHEREAS, The GRANTEE has complied with provisions for soliciting of contractors as cited in OMB Circular A-102; and WHEREAS, in order to assure effective management of the above project, it is deemed to be in the best interests of the GRANTEE to enter into an agreement with the CONTRACTOR as hereinafter provided; NOW, THEREFORE, the parties hereto do mutually agree as follows: 1. EMPLOYMENT OF CONTRACTOR The GRANTEE agrees to engage the CONTRACTOR, and the CONTRACTOR agrees to provide the services described in Section 6 in order to provide for the administration and management of the ICDBG project for the GRANTEE as approved by the DEPARTMENT. 2. EMPLOYEE -EMPLOYER RELATIONSHIP The contracting parties warrant by their signature that no employer-employee relationship is established between the CONTRACTOR and the GRANTEE by the terms of this contract. It is understood by the parties hereto that the CONTRACTOR is an independent contractor and as such neither it nor its employees, if any, are employees of the GRANTEE for purposes of tax, retirement system, or social security (FICA) withholding. 3. CONTRACTOR'S INSURANCE The CONTRACTOR warrants that it has obtained, and will maintain at its expense for the duration of this Contract, statutory worker's compensation coverage, employer's liability and comprehensive general liability insurance shall have, at a minimum, a coverage limit of at least one hundred thousand dollars ($100,000) per claim, and five hundred thousand dollars ($500,000) aggregate. AWON:... 4. LIAISON The GRANTEE designated liaison with the CONTRACTOR is Will Berg, City Clerk. The CONTRACTOR'S designated liaison with the City of Meridian is Leslie Toombs, Economic Development Planner. 5. EFFECTIVE DATE AND TIME OF PERFORMANCE This Contract takes effect on June 17, 2004 . The services to be performed by the CONTRACTOR will be completed upon project closeout. 6. SCOPE OF WORK The CONTRACTOR will perform the following services: A. PROJECT PLANNING i. Work with the City of Meridian;to plan final funding source strategy for the project. This will include attending necessary meetings, public presentations, performing research, and giving recommendations for project development activities. Ms. Toombs will serve as final grants development coordinator and provide liaison with governmental funding partners. ii. Working in conjunction with the GRANTEE, and their Engineer, CONTRACTOR will develop, publish, and submit necessary applications for grant assistance to the State agencies. iii. Develop an approved Administrative Plan and secure approval of the Plan by the funding agency. B. CITIZEN PARTICIPATION i. Assist GRANTEE in conducting public hearing required previous to grant application submittal and at 50%.construction completion. C. ENVIRONMENTAL REVIEW i. Have GRANTEE appoint Environmental Review Officer. ii. Establish Environmental Review Record file. iii. Determine whether project is categorically excluded. Complete Statutory Checklist. 2 iv. If project is not excluded, conduct Environmental Assessment to include impacts on and mitigating measures for: a. Community b. Site c. Historic preservation d. Floodplain/wetland e. Endangered species f. Local regulations v. If no restrictions are placed on the project by the agencies contacted during the Environmental Assessment, prepare Finding of No Significant Impact (FONSI) a. Publish FONSI and distribute notice and Request for Release of Funds (15 days) b. Mail Certification and Request for Release of Funds to DEPARTMENT along with a copy of publication (15 -day comment period) c. Receive Release of Funds from the DEPARTMENT D. CIVIL RIGHTS COMPLIANCE i. Establish a file containing the GRANTEE'S Affirmative Action Plan, Community Profile, staffing minority status or other documents and statistics, which demonstrate GRANTEE'S minority and handicapped population and efforts in nondiscriminatory practices. ii. File signed Section 3 Clause and Certifications. iii. Submit MBE/WBE Solicitation Summaries for all solicitations for services or construction bids. iv. Comply with GRANTEE Section 3 Plan and maintain documentation. v. Implement at least three (3) of the Fair Housing activities listed in the Civil Rights Handbook, including an Analysis of Impediments to Fair Housing. vi. Consistent with the provision of Executive Order 11246 and OMB Circular A-102, Attachment O, CONTRACTOR will take affirmative steps to assure that women (WBE) and minority businesses (DBE) are used when possible as sources of supplies, equipment, construction and services. Additionally, CONTRACTOR will document all affirmative steps taken to solicit WBE & DBE businesses and forward this documentation along with the names of the WBE & DBE subcontractors and suppliers to the local government CDBG recipient upon request. 3 E. ACQUISITION AND RELOCATION COMPLIANCE i. Determine whether acquisition is governed by Title III of the Uniform Relocation Act. ii. Assist in the preparation of documentation for temporary or permanent easement allocation and acquisition of real property. iii. Prepare acquisition notices. iv. Prepare Requests for Qualification (RFQ's) for the selection of a certified appraiser, as needed. v. Review appraisal documents, determine just compensation and assist in preparing final acquisition documents. vi. Assist the GRANTEE in preparing acquisition file for each property acquired. vii. Assist the GRANTEE in complying with State and Federal requirements regarding donations of properties or relocation. F. LABOR STANDARDS COMPLIANCE i. Furnish Engineer with all HUD documentation, including Federal Wage determinations, for preparation of check set of plans and specifications. ii. Maintain documentation attesting to all administrative and enforcement activities with respect of Federal labor standards requirements, including: a. Review all contract documents to ensure labor standards provisions, including current wage determinations, are included b. Check all contractors and subcontractors to verify they are a bona fide company and have no deficiencies outstanding from previous federal work c. Conduct pre -construction conferences to obtain various certifications of all contractors and subcontractors d. Review weekly payrolls e. Assure wage rates and Equal Employment Opportunity signs are posted at the job site f. Monitor on-site inspection reports g. Conduct employee interviews to insure Davis -Bacon wages are being paid iii. Secure updated Federal Wage Determination ten (10) days prior to bid opening date and assist in notifying bidders of any changes in Wage Determinations. 4 iv. Monitor that all contracts and subcontracts contain Federal Labor Standards provisions, applicable wage determinations and other required Federal and local assurances and documentation. Check contractor and subcontractor eligibility with DEPARTMENT (HUD) before starting construction. v. Conduct pre -construction conference: inform all contractors, and those subcontrac- tors that have been selected of their labor standard and fair employment practice obligations as required by HUD. Submit pre -construction conference minutes to DEPARTMENT. Submit executed contract documents to DEPARTMENT for review and approval. vi. During construction, conduct on-site inspections and worker interviews, checking for posting of Federal wage determination and Equal Employment Opportunity poster, and collection and review of weekly contractor and subcontractor payrolls and subcontractor reports. vii. Seek prompt correction of all violations of labor standards and payroll discrepancies. H. FINANCIAL MANAGEMENT i. CONTRACTOR will assist the GRANTEE in establishing a project filing system, which will include: a. General Ledger b. Cash receipts/disbursements journals c. Requests for Funds/Source Documentation and Progress Reports ii. CONTRACTOR will act as prime coordinator to process Requests for Funds and obtain funding from the DEPARTMENT. iii. Submit Performance Reports to the DEPARTMENT. iv. Schedule with DEPARTMENT for monitoring as required. v. Provide continued project administration through closeout in accordance with State and Federal requirements. I. PROCUREMENT OF MATERIAL AND SERVICES i. Provide assistance to the GRANTEE in the procurement of all contracts and subcontracts to ensure the procurement process meets with the requirements of the funding agencies. 5 A*—%..�. ii. Coordinate to obtain, if necessary, DEPARTMENT approval for scope of work/project area adjustments after on-site confirmation of pre -design project scope by engineers and the GRANTEE. iii. Furnish Engineer with all HUD documentation, including Federal Wage Determinat- ions, for preparation of check set of Plans and Specifications. iv. Submit documents to the DEPARTMENT for final review prior to going out to bids. Secure written approval of bid documents from DEPARTMENT. v. Monitor and counsel for proper advertisements of project for purpose of securing wide bidder activity to meet Federal (HUD) requirements. J. HANDICAPPED ACCESSIBILITY COMPLIANCE i. Designation of a responsible employee. ii. Adoption and public notification of the Policy on Non-discrimination. iii. Adoption and Public Notification of the 504 grievance procedure. iv. Establishing Section 504 Citizen Review Committee. v. Conducting local self-evaluation. vi. Developing a Transition Plan. 7. COMPENSATION For the satisfactory completion of the services to be provided under this Contract, the GRANTEE will pay the Contractor a sum, not to exceed $22,000 which the GRANTEE agrees to pay as set forth in attachment "A". Payment of compensation is contingent upon GRANTEE receiving an Idaho Community Block Grant of $222,603. 8. CONFLICT OF INTEREST The CONTRACTOR warrants that it presently has no interest and will not acquire any interest, direct or indirect, in the ICDBG project, which would conflict in any manner or degree with the performance of its services hereunder. The CONTRACTOR further covenants that, in performing this contract, it will employ, no person who has any such interest. Should any conflict of interest, as defined by the ICDBG Administrative Rules, arise during the performance of this contract, it will be disclosed and managed according to the ICDBG rules. 0 9. MODIFICATION AND ASSIGNABILITY OF CONTRACT This contract contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party, which are not contained in the written contract, are valid or binding. This contact may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. The CONTRACTOR may not sub contract or assign its rights (including the right to compensation) or duties arising hereunder without the prior written consent of the GRANTEE and the DEPARTMENT. Any subcontractor or assignee will be bound by all the terms and conditions of this contract. 10. TERMINATION OF CONTRACT This contract may be terminated as follows: a. Termination due to loss of fimdine. In the event that the DEPARTMENT reduces or terminates payments under the ICDBG Program so as to prevent the GRANTEE from paying the CONTRACTOR with ICDBG funds, the GRANTEE will give the CONTRACTOR written notice, which sets forth the effective date of the termination and explain the reasons for the termination. The notice shall also describe the conditions for any reimbursement for any work completed. b. Termination for convenience. The GRANTEE may terminate this contract in whole, or in part, for the convenience of the GRANTEE when both parties agree that the continuation of the project is not in the best interest of both parties and that further expenditure of funds will not produce any results. The parties shall agree in writing upon the conditions, effective date and fair and reasonable payment for work completed. c. Termination for cause. i. If the GRANTEE determines that the CONTRACTOR has failed to comply with the terms and conditions of this contract, it may terminate this contract in whole, or in part, at any time before the date of completion. If the CONTRACTOR fails to comply with any of the terms and conditions of this contract, the GRANTEE may give notice, in writing, to the CONTRACTOR of any or all deficiencies claimed. The notice will be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected within a reasonable period as specified in the notice, the GRANTEE may, with no further notice, declare this Contract to be terminated. The CONTRACTOR will thereafter be entitled to receive payment for those services reasonably performed to the date of termination, less the amount of reasonable damages suffered by the GRANTEE by reason of the CONTRACTOR'S failure to comply with this contract. 7 ii. Notwithstanding the above, the CONTRACTOR is not relieved of liability to the GRANTEE for damages sustained by the GRANTEE by virtue of any breach of this contract by the CONTRACTOR, and the GRANTEE may withhold any payments to the CONTRACTOR for the purpose of set off until such time as the amount of damages due the GRANTEE from the CONTRACTOR is determined. 11. DOCUMENTS INCORPORATED BY REFERENCE The GRANTEE'S application to the DEPARTMENT for ICDBG funding, dated June 21, 2004, and all applicable federal and state statutes and regulations are incorporated into this contract by reference in attachment "B". 12. CIVIL RIGHTS ACT OF 1964 The CONTRACTOR will abide by the provisions of the Civil Rights Act of 1964 which states that under Title VI, no person may, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 13. SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974. The CONTRACTOR will comply with the following provision: No person in the United States may, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole, or in part, with the funds made available under this title. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 will also apply to any such program or activity. 14. SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968. The CONTRACTOR will ensure that, to the greatest extent feasible, opportunities for training and employment arising in connection with this ICDBG-assisted project will be extended to lower income project area residents. Further, the contractor will, to the residents of the project area in the award of contracts and purchase of services and supplies. 15. MINORITY BUSINESS ENTERPRISE. Consistent with the provisions of Executive Order 11246 and OMB Circular A-102, Attachment O, the CONTRACTOR will take affirmative steps to assure that minority businesses are used when possible as sources of supplies, equipment, construction and services. Additionally, the CONTRACTOR must document all affirmative steps taken to solicit minority businesses and forward this documentation along with the names of the minority subcontractors and suppliers to the GRANTEE upon request. ._� A*—%, 16. NONDISCRIMINATION The CONTRACTOR will not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental handicap, or national origin. 17. OWNERSHIP AND PUBLICATION OF MATERIALS All reports, information, data, and other materials prepared by the CONTRACTOR pursuant to this Contract are to be the property of the GRANTEE and the DEPARTMENT which have the exclusive and unrestricted authority to release, publish or otherwise use, in whole or part. All such materials developed under this contract shall not be subject to copyright or patent in the United States or in any other country without the prior written approval of the GRANTEE and the DEPARTMENT. 18. REPORTS AND INFORMATION The CONTRACTOR will maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this contract and such other records as may be deemed necessary by the GRANTEE to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the GRANTEE or its authorized representative, and will be retained for three years after the expiration of this contract. 19. ACCESS TO RECORDS. It is expressly understood that the CONTRACTOR's records relating to this contract will be available during normal business hours for inspection by the GRANTEE, the DEPARTMENT, the U.S. Department of Housing and Urban Development, the U.S. Comptroller General, Office of Inspector General, and, when required by law, representatives of the State of Idaho. 20. CONSTRUCTION AND VENUE. This Contract will be construed under and governed by the laws of the State of Idaho. In the event of litigation concerning it, venue is the in Third Judicial District for the County of Canyon, State of Idaho. 0 21. INDEMNIFICATION. The CONTRACTOR waives any and all claims and recourse against the GRANTEE including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to the CONTRACTOR'S performance of this contract except for liability arising out of concurrent or sole negligence of the GRANTEE or its officers, agents or employees. Further, the CONTRACTOR will indemnify, hold harmless, and defend the GRANTEE against any and all claims, demands, damages, costs, expenses or liability arising out of the CONTRACTOR'S performance of this contract except for liability arising out of the concurrent or sole negligence of the GRANTEE or its officers, agents or employees. 22. LEGAL FEES. In the event either party incurs legal expenses to enforce the terms and conditions of this contract, the prevailing party may be entitled to recover reasonable attorney's fees and other costs as set forth under Idaho Law. 23. SPECIAL WARRANTY. The CONTRACTOR warrants that nothing of monetary value has been given, promised or implied as remuneration or inducement to enter into this contract. The CONTRACTOR further declares that no improper personal, political or social activities have been used or attempted in an effort to influence the outcome of the competition, discussion, or negotiation leading to the award of this contract. Any such activity by the CONTRACTOR shall make this contract null and void. IN WITNESS WHEREOF, the parties hereto have executed this contract on the 17`}` day of June, 2004. IDA -ORE PLANNING & DEVELOPMENT ASSN (dba Sage Community Resources) BY: Kathleen Simko President Sage Community Resources 1Ola4`T Date Attest: -ZI 10 CITY OF MERIDIAN 'Meridian11' Weerd, Mayor �o � �� IOT �\��1"%t a 11111111, Date =SEAL ��1� `�% Attest: •-- = CO ATTACHMENT A The GRANTEE shall pay CONTRACTOR for performance of the services described in Section 6 a sum not to exceed $22,000, as detailed in Section 6 and the following paragraph, unless such sum is subsequently changed by the agreement of both parties as described in Section 9. Both parties mutually agree that payment for all activities listed below will be contingent on the GRANTEE receiving federal funding. Payment Rgquests: Upon CONTRACTOR'S written request, GRANTEE shall make progress payments to CONTRACTOR. Billings will occur based on work completed during the previous period and referenced by invoice and progress report: Upon completion of Environmental Review Records, and the securing of "Notice of Removal of Grant Conditions and Release of Funds" from the DEPARTMENT. This includes alb' preliminary activities involved in setting up a grant, including, but not limited to, start-up activiries,project file organization, budgeting, etc. Work with GRANTEE to explain grant requirements/expectations, assistance with procurement of engineering services. CONTRACTOR shall receive $8,800.00 (or 40%). 2. Upon execution of construction contract and start up of construction for work including, but not limited to, work with Architect and/or Engineer on preparation of appropriate procurement documentation and progress reporting. If applicable, provide assistance with bid opening/award, execution of construction contract, and conduct pre -construction conference, the CONTRACTOR shall receive $2,200 (or 10%). Through construction period for work including, but not limited to, work with contractors/subcontractors to monitor Davis -Bacon (if applicable), civil rights and all other required compliance activities: Prepare invoices/monthly progress reports, conduct second public hearing, continue project management; attend meetings; maintain communication among all parties, i.e. GRANTEE, DEPARTMENT, architectural firm, engineer, contractors, and others as needed; and conduct project monitoring, as needed. Assist employer in setting up documentation of job creation and matching fund expenditures. CONTRACTOR shall receive monthly payments of $2,200 for a total not to exceed $8,800.00 (or 40%). The total amount paid in progress payments as listed above shall not exceed ninety (90) percent of the total compensation sum. Final Payment: GRANTEE shall pay the final $2,200.00 (or 10%) for the Contract sum, upon CONTRACTOR'S written requisition when all the above services are completed; DEPARTMENT has monitored the project files and cleared any and all monitoring findings; CONTRACTOR has prepared and submitted the Final Report for the closeout of the grant. Penal : CONTRACTOR shall lose $500.00 for each unresolvable Finding of Non -Compliance or unresolvable Finding of Violation attributable to CONTRACTOR'S performance. Performance o Staff CONTRACTOR will be responsible for the successful performance and completion of services by assigned staff as specified in the Scope of Work. CONTRACTOR will certify that staff work is complete and in compliance with all ICDBG program requirements prior to requesting payment for services. 11 �� ATTACHMENT B 1. Nondiscrimination Under Title VI of the Civil Rights Act of 1964 This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto including the regulations under 24 CFR part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Grantee shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements .erected or to be erected thereon, and providing that the Grantee is undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are neoOssary to enforce such covenant and will not itself so discriminate. This agreement is also subject to the requirements under the Fair Housing Act Amendments of 1988, which has been expanded to cover handicapped persons and families with children. 2. Title VIII This Agreement is subject to the requirements of Title VIII of the Civil Rights Act of 1968 (P.L. 90-284), and HUD regulations with respect thereto, providing that it is the policy of the United States, within constitutional limitations, to provide fair housing, and prohibiting any person, in the sale, rental, financing, or brokers of housing, from discriminating or in any way making unavailable or denying a dwelling to any person because of race, color, religion, sex or national origin. In the implementation of Title VIII, HUD is guided by Executive Orders 11063 and 12259, and 24 -CFR parts 100 through 115, particularly part 107. 3. Section 109 This Agreement is also subject to provisions of Section 109 of the Housing and Community Development Act of 1974) P.L. 93-383), as amended. Section 109 prohibits the use of criteria based on race, color, national origin or sex to exclude any person from participation in or benefiting from any program or activity funded in whole or part with community development funds made available pursuant to the Act. Section 109 further incorporates prohibitions against age discrimination contained in the Age Discrimination Act of 1975 (42 USC 6101 et seq) and against handicapped discrimination contained in Section 504 of the Rehabilitation Act of 1973 (29 USC 794), as amended. 12 4. Labor Standards Except with respect to the rehabilitation of residential property designed for residential in excess of $2,000 for the construction, prosecution, completion or repair of any building or work financed in whole or in part with assistance provided under this Agreement, shall comply with the requirements of the Davis -Bacon Act, as amended (40 U.S.C. 276a -276a-5) and the Contract Work Hours and Safety Standard Act (40 U.S.C. 327 et seq.), as well as HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the Department of Labor under 29 CFR Parts 3 and 5.5 governing the payment of wage rates higher than those required under such regulations are imposed by state or local law, nothing hereunder is intended to relieve the Grantee of its obligations, if any to require payment of the higher rates. The Grantee shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of 29 CFR 5.5. No award shall be made to any contractor who is at the time ineligible under the provisions of any applicable regulations of the Department of Labor to receive an award of such contract. 5. Environmental Standards This Agreement is subject to the policies contained in the National Environmental Policy Act of 1969 (42 U.S.C. 4321 et seq.), and related laws, as furthered by HUD regulations contained in 24 CFR Part 58. The Grantee hereby assumes responsibility for environmental review, decision-making, and other action under NEPA and related laws, in accordance with Part 58. 6. Section 3 This Agreement is subject to the employment and contracting requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u). Section 3 requires that, to the greatest extend feasible, opportunities for training and employment be given to lower- income persons residing within the unit of local government or the metropolitan area or non - metropolitan county in which a covered project is located; and that contracts for work in connection with such projects be awarded, to the greatest extent feasible, to eligible business concerns which are located in, or owned in substantial part by, persons residing in the same metropolitan area or non -metropolitan county as the project. HUD regulations contained in 24 CFR Part 135 contain guidelines relating to Section 3 objectives. 13 7. Lead Based Paint Hazards The construction or rehabilitation of residential structures with assistance provided by this Agreement is subject to HUD Lead -Based Paint regulations, 24 CFR Part 35. Any grants or loans made by the Grantee for the rehabilitation of residential structures with assistance provided under this Agreement shall be made subject to the provisions for the elimination of lead-based paint hazards under Subpart B of said regulations, and the Grantee shall be responsible for the inspections for the inspections and certifications required under section 35.14(f) thereof. 8. Conflict of Interest of Members Officers or Employees of Grantee Members of Local Governing Body, or Other Public Officials: No member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no public official of such locality or localities who exercised any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, n any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The Grantee shall incorporate, or cause to be incorporated, in all such contracts a provision prohibiting such interest pursuant to the purposes of this section. 9. Prohibition Against Payments or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval of applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974 or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 10. Conflict of Interest of Certain Federal Officials No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. 11. Historic Preservation Act of 1966 Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq). 14 12. Additional Assurances The Grantee shall remain fully obligated under the provisions of the Agreement notwithstanding its designation of any third party of parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement. The Grantee shall comply with all lawful requirements of the Grantor to insure this Agreement is carried out in accordance, and with the obligations and responsibilities of the Grantor to HUD. 13. Requirements of Units of General Local Government A. Certification Title I of the Housing and Community Development Act of 1974, as amended through 1983, Section 106(d)(5) units of general local government must make certain certifications on behalf of the unit of government. The State may not distribute funds unless the unit of government has submitted certifications providing essentially that: I. it will minimize displacement as a result of activities assisted with ICDBG funds; 2. it will conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing. 3. it will provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); 4. it will not use assessments or fees to recover the capital costs of ICDBG-funded public improvements from low and moderate income owner occupants; and 5. it will abide by all State and Federal rules and regulations related to the implementation and management of Federal grants. 15 Request for Proposals For Administrative Services The City of Meridian is seeking assistance in administrating a project for the Idaho Community Development Block Grant Program. Meridian will be submitting an application for approximately $500,000 to provide infrastructure improvements for a Business Expansion / Job Creation project. The City of Meridian is soliciting proposals for services to assist the city in managing federal funds for the completion of this project. The agreement will be on a lump sum, fixed price or cost reimbursement not to exceed basis, with payment terns to be negotiated with the selected offeror. Reimbursement for grant administration activities will be contingent on the city receiving federal funds. Specific duties will include but not be limited to: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget;_ 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with all applicable civil rights requirements, including preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary; 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion. The services will not include the disbursement or accounting of funds distributed by the City's financial officer, legal advice, fiscal audits, or assistance with activities not related to the project. Responses should include and respondents will be evaluated according to the following criteria: 1 • Experience of the consultant with various state and federal funding programs, including but not limited to the Idaho Community Development Program (30%); 2. Services proposed (30%); 3. Qualifications of personnel proposed to be directly involved with the project and time allotted (30%); and 4. Completeness of the proposal (10%). The selection of finalists will be based on an evaluation of the written responses. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the City, all factors considered. The City will reserve the right to interview the finalist. Unsuccessful offerors will be notified as soon as possible. Questions and responses should be directed to: Will Berg, City Clerk City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 (208)8 88-4433 All responses must be received no later than 3:00 pm on Friday, February 13, 2004. Please state "Administrative Services Proposals" on the outside of the response package. This solicitation is being offered in accordance with OMB Circular A-102 and the Idaho State statutes governing procurement of professional services. Accordingly, the City reserves the right to negotiate an agreement based on fair and . reasonable. compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. Proposal Solicitation Summary Applicable to: Grant Administration Services Business Expansion Project Grantee: City of Meridian, Idaho Address: 33 E. Idaho Avenue Contact Person: Will Berg, City Clerk Phone: (208) 888-4433 Date Submitted: January 27 2004 Brief project description or list of activities: 1. Assisting with project development, financing applications and other pertinent documents; 2. Preparing all written reports, checklists or legal notices required to ensure compliance with federal and environmental requirements; 3. Establishing and maintaining all project files; preparing all written reports, checklists, or legal notices required to assure compliance with the applicable state and federal requirements; 4. Assisting the City with the selection of a project architect or engineer, in conformance with applicable procurement requirements, including the preparation of a request for proposals; 5. Conducting the Pre -Construction Conference and participating in additional construction progress meetings; 6. Reviewing and approving all proposed project expenditures to ensure their propriety and proper allocation to the project budget; 7. Serving as the City's designated Labor Standards Officer and assuring compliance with all applicable labor standard requirements; 8. Assuring compliance with alllicable civil rights aPP � requirements, inducting preparation of an equal employment opportunity plan and fair housing resolution; 9. Attending City Council meetings to provide project status reports and representing the project at any other public meetings deemed necessary, 10. Preparing all required performance reports and closeout documents and assisting the City with determination of applicable audit requirements; 11. Assist the City in Complying with all the requirements of Section 504 of the Rehabilitation Act of 1973; and 12. Other administrative duties as required for successful project completion Type of commodity or service for which bids will be solicited: Grant Administration Services Proposal Due Dater 3:00 P.M. Friday February 13, 2004 Please submit form on the same date to: Idaho Department of Commerce Division of Rural & Community Development 700 West State Street P.O. Box 83720 Boise, ID 83720-0093 Ph: (208) 334-2470 Fax: (208) 334-2631 10624 W. Executive Dr. Boise, ID. 83713 208.322.7033 208.322.3569 FAX www.sageidaho.com TTY/TDD 1.800.377.3529 EEO/AA Employer A August.23, 2004 Mr. Pat Madarieta IDOCL PO Box 83720 Boise, ID 83720 Re: City of Meridian / LP Polymer Business Expansion Administrative Services Solicitation Dear Pat: Attached is procurement information for administrative services provided by the City of Meridian for the ICDBG funded Louisiana Pacific business expansion project. Included are: 1. Memo to the Mayor and City Council dated February 24, 2004 explaining procurement and selection. 2. A summary score sheet rating the two proposals received. 3. Copy of mailing labels showing firms which were mailed soliciation notices. Sincerely, Leslie Toombs Economic Development Planner MAYOR Tammy de Weerd CITYOF I CITY COUNCIL MEMBERS CA4 ,Oy� Shaun Wardle V / dlTn 1DAHO William L. M. Nary `•�?rF j Charles M. Rountree.r Keith Bird ER ` u TREn- Re V^ 190s'903 1. March 1, 2004 Leslie Toombs Economic Development Planner Sage Community Resources 10624 West Executive Drive Boise, ID 83713 Dear Ms. Toombs: LEGAL DEPARTMENT (208) 466-9272 • FAX 466-4405 PARKS & RECREATION (208)888-3579 • Fax 898-5501 PUBLIC WORKS (208)898-5500 • Fax 887-1297 BUILDING DEPARTMENT (208)887-2211• Fax 887-1297 PLANNING & ZONING (208) 884-5533 • Fax 888-6854 The City of Meridian has received the proposal from Sage Community Resources for assistance planning, developing, and grant writing, and administrating a project for the Idaho Community Development Block Grant Program to construct infrastructure improvements for the Louisiana Pacific business expansion project. The City of Meridian evaluated the proposals received for administrative services and is pleased to report the selection of Sage Community Resources to perform the Administrative Services for this Grant. The City of Meridian has made this selection contingent upon the award of funds for this project. The administrative contract shall not exceed 10% of the total amount of grant funds awarded. Tam dereW rd Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City, Clerk Office Fax (208) 888-4218 Human Resources Fax (208) 884-8723 • Finance & Utility Billing Fax (208) 887-4813 MEMORANDUM To: Mayor and City Council Members From: William G. Berg, Jr., City Clerk Date: Tuesday, February 24, 2004 RECEIVED FEB 2 4 2004 City Of Meridian City Cierk Office RE: Administrative Services for Business Expansion Project (Louisiana Pacific) The City of Meridian received two proposals for administrative services for the Business Expansion Project. They are Sage Community and Doherty & Associates. After reviewing the applications /proposals for architectural services, the special committee recommends to the City Council to select Sage Community Resources, 10624 W. Executive Drive, Boise, Idaho 83713 to Provide the administrative services. 4.. 1� •. 0 D M N El U M` N � U � a o 01-1 o 4-4 W y o ° U y M (D y 0 :3 y W U � o O U N 001. a �a U .d O � M a 4.. 1� •. 0 D M N - 1 �� 1 • v, i r R i. i i r ur IltK 1 U 1 HN 208 888 4218 TO 3223569 P.07/07 O V N rd K1 M I k G 1 `c a. c x W) _ - Ci y O Q V a cy v� Ln lQ .� > V . G Q A' vi W0 LU � J, W v w c y U a w 0. O V N rd K1 M � V O V N rd K1 M 4. O � CU z co c c ur 1'ICK S U 1 HN 2b8 888 4218 TO 3223569 P.05/07 w C) u n H Cl LQ I=i CD 0. F C 0 H G to `' M $� � a q3 y yp� � ^ l� ��yy 00 S Qi C 0 Z02 nl > ori cn U) 4 vi rtt••-�� (1•' at ro M Q O 4. O � CU z co c c ur 1'ICK S U 1 HN 2b8 888 4218 TO 3223569 P.05/07 w C) u n H --• 1 J• J 1 C L 1 I ur I•ILM l U 1 Hf J 208 888 4218 TO 3223569 • P. 06/07 n q W o c a. -, IX: oo 0 Gn cu P� 8.0 U Orn o A � � o M ¢ cu C. r_ H 'V O di I ` s s � w P. 06/07 Ah feed SheetSTM Jim Birdsall�' ' 0 14 James A. Birdsall & Assoc. 2211 Scyene Way Boise, ID 83712 Jerome Mapp M60 t -So - Planning & Facility Mngt. 1855 Danmore Drive V�aK Boise, ID 83712 Jim Birdsall James A. Birdsall & Assoc. 2211 Scyene Way Boise, ID 83712 Jerome Mapp Planning & Facility Mngt. 1855 Danmore Drive Boise, ID 83712 Leslie Toombs SAGE Community Resources 10624 West Executive Drive Boise, ID 83713 Karen Doherty�G� �p Doherty & Associates, Inc. 960 Broadway Ave., Ste. 280 Boise, ID 83706 Karen Doherty Doherty & Associates, Inc. 960 Broadway Ave., Ste. 280 Boise, ID 83706 Al Use template for 51500 Eric Hackett Doherty & Associates, Inc. 960 Broadway Ave., Ste. 280 Boise, ID 83706 Eric Hackett Doherty & Associates, Inc. 960 Broadway Ave., Ste. 280 Boise, ID 83706 IDAHO COMMERCE & LABOR DIRK KEMPTHORNE, GOVERNOR ROGER MADSEN, DIRECTOR August 20, 2004 The Honorable Tammy de Weerd Mayor, City of Meridian 33 East Idaho Avenue Meridian, Idaho 83642 RE: City of Meridian — ICDBG-04-III-26-ED Dear Mayor de Weerd: Congratulations! Governor Kempthorne has awarded the City of Meridian an Idaho Community Development Block Grant (ICDBG) in the amount of $250,000 for electrical infrastructure to allow for the expansion of Louisiana Pacific. Enclosed are two copies of the grant contract. Please sign both copies, keeping one for your project file and returning one to our office. Also the city will need to adopt the attached excessive force resolution and return a signed copy to our office. We are now giving the grant administrators a disk of the project sign. In order that we may provide this in a timely manner we are requesting that you provide us with a project name when you return the copy of the contract. If you have any questions please contact Pat Madarieta, Community Development Specialist, at (208) 334-2470 Sincerely, diff Long, Administrator Rural and Community Development Division CL pmkm Attachment cc: Leslie Toombs, Sage Community Resources STATE STREET OrFICE a 700 West State Street • P.O. Box 83720 • Boise, Idaho 83720-0093 • Tet: 208-334-2470 • Fax: 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CFDA #: 14.228 GRANTEE NAME: City of Meridian GRANTEE ADDRESS: 33 E. Idaho Avenue Meridian, Idaho 83642 PROJECT TITLE: Louisiana Pacific CONTRACT NO.: ICDBG-04-III-26-ED This Contract is made and entered into between the Department of Commerce and Labor, State of Idaho, hereinafter called the DEPARTMENT, and the City of Meridian, hereinafter called the GRANTEE. TERMS AND CONDITIONS Article I - Period of Performance The project work to be completed hereunder shall be accomplished from the effective date of August 5, 2004, and shall continue up to and including project closeout. Completion of the project shall follow the schedule shown in the requirements set forth in the documents titled Attachment B and Attachment C, unless otherwise amended. Article II - Grant Amount The maximum amount of Idaho Community Development Block Grant (ICDBG) assistance hereby awarded is $250,000. The GRANTEE hereby agrees to provide $172,000 in the form of local match (i.e., local, state or other allowed federal contributions) for the purposes of completing this project. In the event costs exceed the total dollars budgeted for the project, the grantee shall be responsible for finding the additional funds. The GRANTEE shall adhere to the budget as outlined in Attachment A, unless otherwise amended. ICDBG funds cannot be shifted to new activities or between approved activities without an amendment to the Scope of Work and Budget. The use of ICDBG funds for administrative costs is limited to a maximum of 10% of the total ICDBG funds awarded by this contract. Article III - Payments The GRANTEE may periodically request grant funds up to 100% of the value of work performed for all items in the ICDBG budget, except for the audit and the construction line items as provided in the paragraphs below. If the DEPARTMENT is satisfied with the request, the DEPARTMENT will pay the ICDBG amount requested within thirty (30) days of the receipt of the request. Payment for all construction contracts in excess of $2,000 shall be up to ninety-five percent (95%) of the total dollar amount of the construction contract as awarded and as shown in the budgeted line items in Attachment A Budget. The DEPARTMENT, pending the GRANTEE'S certification of final inspection and acceptance of work, will hold the remaining five percent (5%). The GRANTEE must determine that federal labor standards and all applicable laws have been satisfied and all contract files are complete. This determination shall be verified upon the GRANTEE'S submittal of specific documents as determined by the DEPARTMENT or upon DEPARTMENT monitoring of the GRANTEE'S files. ICDBG Contract Page 1 of 14 The GRANTEE shall certify that all work that is billed to the DEPARTMENT is complete at the time of the billing. The GRANTEE shall be responsible for any discrepancy or error in billing or documentation. The GRANTEE'S request for payment of the audit shall be submitted with the final audit report. Payment of the audit line item shall be made upon acceptance and approval of the audit by the Legislative Services Office, Legislative Auditor. Article IV - Work Performance The project activities to be accomplished under the conditions of this contract are outlined in the Scope of Work, as described in Attachment B. Article V - Financial and Proaress Reports In the performance of this contract, the GRANTEE shall keep books, records, and accounts of all activities related to the provisions of this contract. On each interim request for funds submitted to the DEPARTMENT, the GRANTEE shall certify the information is true and correct based upon the GRANTEE'S official accounting records. The GRANTEE shall also submit a final financial report that details costs incurred by line item as described in the project budget. This report shall be submitted upon completion of the project funded under this contract. The GRANTEE shall submit progress reports as specified in the Scope of Work, Attachment B. A detailed written final report with documentation of the activities carried out and benefits generated shall be submitted to the DEPARTMENT at the conclusion of the project. The GRANTEE may keep up to $100.00 in interest accrued from ICDBG funds, but agrees to return any amount over $100.00 to the U.S. Treasury. Article VI - Amendments The DEPARTMENT may amend this contract on its own initiative or at the request of the GRANTEE to reflect changes in the Scope of Work, Design or Budget of the project. Such changes shall be mutually agreed upon, and evidenced by a written contract amendment. In no case shall the nature or purpose of the project be amended from what was generally described in the application and was the basis for selection of the project except as provided in the ICDBG Administrative Rules IDAPA 48.01.01. No changes in Scope of Work, costs or services shall be effective until approved in a written contract amendment signed by both parties. Article VII - Subcontracts The GRANTEE shall notify the DEPARTMENT and forward for prior approval all contracts and subcontracts under this Grant. Upon showing the Grant has complied with the prerequisites and requirements of the ICDBG program, the DEPARTMENT shall issue its approval to proceed with the subcontract. All amendment(s) to subcontracts shall have DEPARTMENT approval before they are effective amendment(s). The contractors and subcontractors must comply with all applicable state and federal laws and regulations. All subcontracts shall contain the same obligations imposed upon the contractor by this Grant. Article VIII - Audit and Monitorina The GRANTEE shall provide the DEPARTMENT with an annual financial audit in accordance with OMB Circular A-133 and the Single Audit Act of 1984. The audit shall be completed by a certified public accountant during the regular annual audit cycle. The GRANTEE shall provide annual audits through the last fiscal year grant funds are expended. ICDBG Contract Page 2 of 14 The DEPARTMENT may monitor and make periodic inspections and evaluations of the project and all its books and records pertaining to the project. The GRANTEE shall make available to the DEPARTMENT the books and records during regular working hours. These books and records shall be maintained for at least four (4) years following closeout of the project. Each GRANTEE that provides a portion of their Idaho Community Development Block Grant in any fiscal year to a subgrantee, such as a special district or a non-profit organization, shall require the subgrantee to meet the audit and monitoring requirements of Circular A-133 or Circular A-110. The GRANTEE shall be responsible for monitoring any subgrantee for compliance with all federal and state laws and regulations including the audit requirements. Representatives of the Secretary of Housing and Urban Development (HUD), the Inspector General or the General Accounting Office shall have access to all books, accounts, reports, files, and other papers, things or property belonging to or in use pertaining to the administration of this grant. -and receipt of assistance. Article IX - Termination The DEPARTMENT shall have the right to terminate this contract in whole or in part, at any time before the date of completion, whenever it is determined the GRANTEE has failed to comply with the conditions of the contract. The DEPARTMENT shall promptly notify the GRANTEE in writing of the determination and the reasons for the termination and the effective date. The DEPARTMENT may cancel this Grant at any time with or without cause upon thirty (30) days written notice to the GRANTEE specifying the effective date of the termination. The DEPARTMENT and the GRANTEE will coordinate the orderly wind up of work, transfer of work, and payment for work undertaken under the Grant. The GRANTEE shall not undertake any work without first obtaining approval of the DEPARTMENT. Article X - SDecial Warranty Other than the Grant award, the GRANTEE warrants that nothing of monetary value has been given, promised or implied as remuneration for entering into this contract. The GRANTEE further declares no improper personal, political or social activities have been used or attempted in an effort to influence the outcome of the competition, discussion or negotiation leading to the award of this contract. Article XI - Relationship of Contracting Parties The contracting parties agree that no employer-employee relationship is established between the DEPARTMENT and the GRANTEE by the terms of this contract. The GRANTEE further indemnifies the State of Idaho and the DEPARTMENT and holds them harmless against any and all suits, actions, claims or losses of every kind, nature, and description, including costs, expenses, and attorney fees, that may be incurred by reason of any act or omission, neglect or misconduct of the GRANTEE that may arise out of this agreement on its performance. Article XII - Conflict of Interest No official or employee of the GRANTEE or the DEPARTMENT shall have any direct or indirect financial interest in the project. Article XIII - Proiect Sign After the notice to proceed with construction is issued, and prior to construction, GRANTEES and Subgrantees will, unless otherwise directed, erect a sign located prominently at the project site for all ICDBG Contract Page 3 of 14 major construction projects. The sign shall be maintained in good condition and removed six (6) months after the project is completed. The project sign requirements shall be provided by the Idaho Department of Commerce and Labor. Article XIV - Federal Reaulations and Assurances All conditions and assurances required of the DEPARTMENT by Title I of the Housing and Community Development Act of 1974, P.L. 93-383, as amended, are binding on the GRANTEE, its subgrantee, contractors, and subcontractors. The GRANTEE shall also comply with all terms and conditions of Federal Grant Number B -04 -DC -16-0001 and all applicable federal laws and regulations including but not limited to: 24 CFR, part 570 Community Development Block Grants; 24 CFR, Part 58 Environmental Review Procedures for Title I Community Development Block Grant Programs; OMB CircularsA-87, A- 102, A-122; and the Single Audit Act of 1984 and OMB Circular A-133, the Acquisition and Relocation Act, and Attachment C "Community Development Block Grant Assurances." Both parties shall adhere to the statutes and regulations of the State of Idaho. Article XV — National Obiective The Grantee hereby assures the U.S. Department of Housing and Urban Development (HUD) and the State of Idaho Department of Commerce and Labor that, as a result of this grant funding, 39 new jobs will be created in the Grantee's area of jurisdiction by the business(es) assisted and these jobs will be taken by members of Low and Moderate Income families. The Grantee further agrees that if the number of new jobs are not created, or if 51 % of the jobs are not taken by members of Low and Moderate Income families, the Grantee will repay to the State of Idaho Department of Commerce and Labor a portion of/or the entire amount of the grant assistance provided under this contract, if so required by the Department. /CDBG Contract Page 4 of 14 APPROVED: STATE OF IDAHO CITY OF MERIDIAN Department of Commerce and Labor Roger .Madsen The Hono eerd (J Director Mayor pF MEF° r'' `" 14-V eh . d �,�l,p� _ SEAL Date Date - G�, ��°� /�%�GF� � �,�,�,�,_.'� � iso • Py�l�`. For Internal Use of the Department ----------- Reviewed and Approved iff Long, Administrator Date Rural and Community Development Diision /'3 0 C/ nna Clough, Community Devel ment Manager Date Rural and Community Development Division &J 04j isa obbins Date Financial Manager ICDBG Contract Page 5 of 14 ATTACHMENT A BUDGET COMMUNITY DEVELOPMENT PROJECT Applicant: City of Meridian Project No.: ICDBG-04-III-26-ED Project: Louisiana Pacific Remarks: "Administrative expenses & project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. ICDBG Contract Page 6 of 14 AMOUNTS ICDBG Grant City In Kind Private Cash Private In Kind Total LINE ITEMS Administrative Expenses" $22,000 $3,000 $25,000 Grant Writing $0 Project Planning/Design $2,500 $2,500 Architectural/Engineering Base Fees $4,320 $4,320 Project Inspection Fees $0 Rights of Way $4,000 $4,000 Relocation Payments to Businesses & Individuals $0 Demolition and Removal $0 Construction and Project Improvement $223,680 $161,000 $384,680 Equipment $0 Audit $1,500 $1,500 Total Costs $250,000 $4,500 $165;000 $2,500 $422,000 Remarks: "Administrative expenses & project planning design costs when totaled shall not exceed 10% of the total ICDBG amount. ICDBG Contract Page 6 of 14 ATTACHMENT B SCOPE OF WORK ICDBG-04-III-26-ED I. Project Description Extension of 10MW electrical transmission line and corresponding power upgrade improvements to Louisiana Pacific's manufacturing facility. Project Schedule Grant Award August 2004 Grant Administration Contract Approved September 2004 Environmental Release September 2004 Bid Document Approval N/A Bid Opening N/A Debarred Check September 2004 Pre -Construction Conference September 2004 Start Construction September 2004 Construction 25% Complete October 2004 Construction 50% Complete November 2004 Business Construction Complete December 2004 Second Public Hearing November 2004 Construction 75% Complete December 2004 Construction Complete January 2005 Civil Rights/Fair Housing Compliance February 2005 ADA/ 504 Compliance February 2005 Job Creation Completed February 2005 Monitoring Visit March 2005 Final Report/Closeout April 2005 Final Audit October 2005 Progress Report Schedule Progress Reports will be submitted to the DEPARTMENT on an approved form with each Request for Funds. Approval of each Request for Funds will be based on the content of the Progress Report. If regular Requests for Funds are not submitted, Progress Reports will be due upon request of the DEPARTMENT. II. Project Benefits The project benefits the citizens of Meridian and meets a CDBG national objective by providing infrastructure in order to allow Louisiana Pacific to expand and create 39 new jobs, of which at least 20 will be held by low and moderate income persons. Special Conditions Eligible project costs incurred prior to the contract effective date will be reimbursed with the approval of the DEPARTMENT. ICDBG Contract Page 7 of 14 IV. Administrative Requirements The GRANTEE shall be responsible for completing all applicable administrative requirements. An Administrative Plan is required. This plan should include the delegation of each responsibility listed here. Any responsibility to be fulfilled by a contractor should be specifically listed in the contract. In addition to these requirements, there may be additional requirements contained in the Grant Administration Manual published by the DEPARTMENT. The list is not intended to be exhaustive, but is intended as an outline of the major areas of administrative responsibility. A. An Administrative Plan shall be developed by the GRANTEE outlining the chain of responsibilities and authority in executing the grant project. This plan shall detail the division of grant management activities to particular persons, offices, agencies or contractors. The DEPARTMENT must approve the plan. B. Environmental Review: 1. Establish an Environmental Review Record file. 2. Complete an Environmental Assessment. 3. Make Environmental finding. 4. If required publish the appropriate Finding and Request for Funds (ROF). 5. Submit ROF and Environmental Review Record to the DEPARTMENT for review and approval. C. Construction Administration: Establish Labor Standards Compliance file and assign responsibility. 2. Request current Davis -Bacon wage rates before advertising for bids. 3. Submit bid documents approved by grant administrator to IDOC fifteen (15) days prior to bid advertisement. 4. Update wage rates ten (10) days prior to bid opening. 5. Check contractor eligibility with the DEPARTMENT before awarding contract (Federal Debarred List). 6. Document subcontractor eligibility and Davis -Bacon certifications. 7. Hold preconstruction conference with contractor specifically to discuss labor standards requirements and other grant requirements. Submit signed minutes to the DEPARTMENT. 8. Collect, review, and verify all payrolls. 9. Conduct worker interviews and verify against payrolls. 10. Report all payroll discrepancies to the DEPARTMENT. ICDBG Contract Page 8 of 14 D. Civil Rights Compliance: 1. Establish a file containing the GRANTEE'S Affirmative Action Plan, Community Profile, GRANTEE work force composition or other documents and statistics that demonstrate the GRANTEE'S efforts to benefit citizens protected under Civil Rights Laws. 2. File signed Section 3 Clause and comply with GRANTEE Section 3 Plan. 3. Comply with other Equal Employment Opportunity Contractor clauses and certifications. 4. Submit MBE/WBE Solicitation Summaries for all solicitations for services and supplies. 5. Implement, at a minimum, the required activities in the Fair Housing Resolution. 6. Implement, at a minimum, Section 504 requirements; adopt and publish Section 504 Policy on Nondiscrimination; adopt grievance procedures if required; and complete and/or update a self-evaluation and transition plan. E. Accounting Requirements: 1. Maintain a general ledger for the ICDBG grant funds. It must show expenditures by budget categories and by other funding sources. 2. Maintain cash receipts and cash disbursements journals. 3. Maintain source documentation and file documents with Request for Funds form. 4. Accounting and Allowable Costs must be in accordance with OMB Circulars A- 102 and A-87 plus Treasury Circular 1075. F. Audits: 1. Audit services shall be secured in accordance with OMB Circular A-102, Attachment O. 2. Audit shall be conducted according to OMB Circular A-133 and the Single Audit Act of 1984, as may be amended. 3. Audit shall be submitted to the Legislative Service's Office, Legislative Auditor for review and approval within thirty (30) calendar days of the audit's completion. 4. ICDBG audit costs shall be allocated by the percentage of ICDBG expenditures in each fiscal year audit. G. Reporting: 1. The GRANTEE shall submit progress reports to the DEPARTMENT with each drawdown, or as required by the DEPARTMENT. ICDBG Contract Page 9 of 14 2. The GRANTEE shall report in writing to the DEPARTMENT any major compliance problems, performance problems, management problems, all construction commencement and completion, loan closings, defaults, etc. 3. The GRANTEE shall submit all contract amendments, change orders, and amendments to the DEPARTMENT prior to executing them. ICDBG Contract Page 10 of 14 r-� ATTACHMENT C Community Development Block Grant Assurances 1. Nondiscrimination Under Title VI of the Civil Rights Act of 1964 This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the GRANTEE shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer. This covenant shall prohibit discrimination upon the basis of race, color, religion, sex or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon. Providing that the GRANTEE is undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. This Agreement is also subject to the requirements under the Fair Housing Act Amendments of 1988, which has been expanded to cover handicapped persons and families with children. 2. TITLE VIII This Agreement is subject to the requirements of Title VIII of the Civil Rights Act of 1968 (P.L. 90- 284) and HUD regulations with respect thereto, providing it is the policy of the United States, within constitutional limitations, to provide fair housing, and prohibiting any person, in the sale, rental, financing or brokers of housing, from discriminating or in any way making unavailable or denying a dwelling to any person because of race, color, religion, sex or national origin. In the implementation of Title VIII, HUD is guided by Executive Orders 11063 and 12259, and 24 CFR parts 100 through 115, particularly Part 107. 3. Section 109 This Agreement is subject to the provisions of Section 109 of the Housing and Community Development Act of 1974 (P.L. 93-383), as amended. Section 109 prohibits the use of criteria based on race, color, national origin or sex to exclude any person from participating in or benefiting from any program or activity funded in whole or part with community development funds made available pursuant to the Act. Section 109 further incorporates the prohibitions against age discrimination contained in the Age Discrimination Act of 1975 (42 U.S.0 6101 et seq.), and against handicapped discrimination contained in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) as amended. 4. Labor Standards Except with respect to the rehabilitation of residential property designed for residential use for less than eight families, the Grantee and all contractors engaged under contracts in excess of $2,000 for the alteration, completion or repair of any building or public works financed in whole or in part with assistance provided under this Agreement, shall comply with the requirements of the Davis - Bacon Act as amended (40 U.S.C. 276a -276a-5) and the Contract Work Hours and Safety Standard Act (40 U.S.C. 327 et seq.) as well as HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the Department of Labor under 29 CFR Parts 3 and 5.5, governing the payment of wages and the ratio of apprentices and trainees to journeymen. Provided wage rates are higher than those required under such regulations imposed by state or local law, nothing hereunder is intended to relieve the GRANTEE of its obligations, if any, to require payment of the higher rates. The GRANTEE shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of 29 ICDBG Contract Page 11 of 14 CFR 5.5. No award shall be made to any contractor who is ineligible under the provisions of any applicable regulations of the Department of Labor to receive an award of such contract. 5. Environmental Standards This Agreement is subject to the policies contained in the National Environmental Policy Act of 1969 (42 U.S.C. 4321 et seq.), and related laws, as furthered by HUD regulations contained in 24 CFR part 58. The GRANTEE hereby assumes responsibility for environmental review, decision- making, and other action under NEPA and related laws, in accordance with Part 58. 6. Section 3 This Agreement is subject to the employment and contracting requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701 u). Section 3` requires that, to the greatest extent feasible, opportunities for training and employment be given to lower-income persons residing within the unit of local government or the metropolitan area or nonmetropolitan county in which a covered project is located; and that contracts for work in connection with such projects be awarded, to the greatest extent feasible, to eligible business concerns located in or owned in substantial part by persons residing in the same metropolitan area or nonmetropolitan county as the project. HUD regulations contained in 24 CFR Part 135 contain guidelines relating to Section 3 objectives. 7. Lead Based Paint Hazards The construction or rehabilitation of residential structures with assistance provided under this Agreement is subject to HUD Lead -Based Paint regulations, 24 CFR Part 35. Any grants or loans made by the GRANTEE for the rehabilitation of residential structures with assistance provided under this Agreement shall be made subject to the provisions for the elimination of lead-based paint hazards under Subpart B of said regulations, and the GRANTEE shall be responsible for the inspections and certifications required under section 35.14(f) thereof. 8. Conflict of Interest of Members. Officers or Employees of Grantee Members of Local Governing Body or Other Public Officials: No member, officer or employee of the GRANTEE or its designees or agents, no member of the governing body of the locality the program is situated, and no public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The GRANTEE shall incorporate or cause to be incorporated, in all such contracts a provision prohibiting such interest pursuant to the purposes of this section. 9. Prohibition Against Payments or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance or HUD approval of applications for additional assistance or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974, as amended or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. ICDBG Contract Page 12 of 14 10. Conflict of Interest of Certain Federal Officials No member of or Delegate to the Congress of the United States and no Resident Commissioner shall be admitted to any share or part of this Agreement or to any benefit to arise from same. 11. Historic Preservation Act of 1966 Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq.). 12. Additional Assurances The GRANTEE shall remain fully obligated under the provisions of the Agreement notwithstanding its designation of any third party of parties for the undertaking of all or any part of the program with respect to the assistance being provided under this Agreement. The GRANTEE shall comply with all lawful requirements of the Grantor to ensure this Agreement is carried out in accordance and with the obligations and responsibilities of the Grantor to HUD. 13. Requirements for Units of General Local Government A. Certifications Title I of the Housing and Community Development Act of 1974, as amended through 1983, Section 106(d) (5) units of general local government must make certain certifications to the state. The certifying official must have sufficient authority to make such certifications on behalf of the unit of government. The unit of local government certifies it will comply with the following: Anti -Lobbying Certification: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of, employee of a member of, officer of or employee of Congress in connection with the awarding of any federal contract, the making of any federal grant or loan, the entering into any cooperative agreement and the extension, renewal, modification or amendment of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of, employee of a member of, officer of or employee of Congress in connection with this federal grant, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The state may not distribute funds unless the unit of government has submitted certifications providing: 1. It will minimize displacement as a result of activities assisted with CDBG funds; 2. It will conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively furthering fair housing; 3. It will provide opportunities for citizen participation comparable to the state's requirements (those described in Section 104(a) of the Act, as amended); 4. It will not use assessments or fees to recover the capital costs of CDBG-funded public improvements from low and moderate -income owner occupants. /CDBG Contract Page 13 of 14 ICDBG Contract n It will abide by all state and federal rules and regulations related to the implementation and management of federal grants. Page 14 of 14 JDAfiO COMMERCE &.LABOR DIRK KEMPTHORNE, GOVERNOR ROGER MADSEN, DIRECTOR Environmental Release Idaho Community Development Block Grant (ICDBG) Notice of Removal of Grant Conditions and Release of Funds Grantee: Grant Title: Grant #: Grant Activity: Estimated Project Cost: City of Meridian Louisiana Pacific Expansion ICDBG-04-III-26-ED Electrical Infrastructure for Louisiana Pacific $422,000 which includes $250,000 ICDBG On July 29, 2004, this office received the Request for Release of Funds and Certification on the Environmental Review for the project described above. X No objections to the Release of Funds have been received and 15 -days have passed since receiving the Request for Certification. All objections to the Release of Funds received have been considered by the department and 15 -days have passed since receiving the Request and Certification. This memo removes the environmental conditions on the project described above and also constitutes the authority to use the ICDBG funds provided under Title I of the Housing and Community Development Act of 1974. This memo is to be attached to the ty - 1% Cliff Long, R&CD Admini t, lei Roger B. Madsen, Director Effective Date cc: Leslie Toombs, Sage Community Resources STATE STREET OFFICE • 700 West State Street • P.O. Box 83720 • Boise, Idaho 83720-0093 • Tel: 208-334-2470 • Fax, 208-334-2631 • Web: cl.idaho.gov Equal Opportunity Employer A"'O COMMERCE & LABOR DIRK KwTHORNE, GOVERNOR ROGER B. MADSEN, DIRECTOR Date: September 8, 2004 To: The Honorable Tammy de Weerd Mayor, City of Meridian 33 East Idaho Avenue er' ian, Idaho 83642 From: P darieta, Community Development Specialist Regarding: ICDBG-04-III-26-ED, Electrical Infrastructure for Louisiana Pacific THE. FOLLOWING DOCUMENTS HAVE BEEN PROVIDED TO YOU FOR YOUR: Review: ❑ Action: ❑ Signature: ❑ ❑ CONTRACT (Sign both copies and return to our office.) ❑ EXECUTED CONTRACT (Retain document in your project file.) ❑ CONTRACT AMENDMENT (Sign both copies and return to our office.) ❑ EXECUTED AMENDMENT (Retain document in your project file.) x❑ ENVIRONMENTAL RELEASE (Retain document in your project file.) ❑ FINDING OF EXEMPTION (Retain document in your project file.) ❑. SUBCONTRACT APPROVALS (Retain document in your project file.) ❑ ADDITIONAL CLASSIFICATION ❑ CONTRACT AWARD APPROVAL ❑ BID DOCUMENT APPROVAL ❑ PHONE CONVERSATION FOLLOW UP ❑ OTHER hr1lkARACAITC- cc: Leslie Toombs, Sage (;ommunity Kesources STATE STREET OFFICE • 700 West State Street • P.O. Box 83720 • Boise, Idaho 83720-0093 • Tel: 208-334.2470 • Fax: 208-334-2631 * Web: cl.idaho.gov Equal Opportunity Employer Request for Release of Funds and Certification U.S. Department of Housing And Urban Development Office of Community Planning and Development -*-N.. OMB No. 2506-0087 (exp. l 1/30/2004) This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental review responsibility by units of general local government and States. Public reporting burden for this collection of information is estimated to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. Part L PnWram Description and est for Release of Funds to be co leted by Responsible 1. Program Title(s). 2. HUD/State Identification Number 3. Recipient Identification Number ICDBG 04- (optima) 4. OMB Catalog Number(s) 5. Name and address of responsible entity City of Meridian 33 East Idaho Avenue ICDBG Meridian, ID 83642 6. For information about this request, contact 7. Name and address of recipient (if different than responsible (name & phone number) entity) Leslie Toombs, 322-7033 Ext. 227 8. HUD or State Agency and office unit to receive request Idaho Department of Commerce and Labor The recipient(s) of assistance under the program(s) listed above requests the release of funds and removal of environmental grant conditions governing the use of the assistance for the following 9. Program Activity(ies) Project Name(s) 10. Location (street address, city, county, state) Meridian / LP Polymer Infrastructure 33 East Idaho Avenue Improvement Project Meridian, ID 83642 Ada County 11. Program Activity/Project Description The City of Meridian / LP Polymer Infrastructure improvement project will provide electrical power infrastructure improvements to support a company expansion resulting in a $15 million private investment and creation of 39 jobs of which a minimum of 51% will be held by low -to -moderate income individuals. Power infrastructure includes construction of a IOMW electrical feeder line from the Meridian Substation to the LP Polymer plant facility and associated substation upgrades. The expansion will approximately triple the capacity of the Meridian plant in the production of LP's Outdoor Living extruder decking product. Previous editions are obsolete RECEIVED form HUD -7015.15 (1/99) Exhibit G 1/2 JUL 2 9 2004 Idaho Dept. of Commerce Part I Environmental Certification (to be completed by responsible entity) With reference to the above Program Activity(les)/Project(s), I, the undersigned officer of the responsibility entity, certify that: 1. The responsible entity has fully carried out its responsibilities for environmental review, decision -malting and action pertaining to the project(s) named above. 2. The responsible entity has assumed responsibility for and complied with and will continue to comply with, the National Environmental Policy Act of 1969, as amended, and the environmental procedures, permit requirements and statutory obligations of the laws cited in 24 CFR 58.5; and also agrees to comply with the authorities in 24 CFR 58.6 and applicable State and local laws. 3. After considering the type and degree of environmental effects identified by the environmental review completed for the proposed project described in Part I of this request, I have found that the proposal Q did 0 did not require the preparation and dissemination of an environmental impact statement. 4:. The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure. 5. The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and requirements of 24 CFR Part 58. 6. In accordance with 24 CFR 58.71(b), the responsible entity will advise the recipient (if different from the responsible entity) of any special environmental conditions that must be adhered to in carrying out the projecK As the duly designated certifying official of the responsible entity, I also certify that: 7. I am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969 and each provision of law designated in the 24 CFR 58.5 list of NEPA-related authorities insofar as the provisions of these laws apply to the HUD responsibilities for environmental review, decision -malting and action that have been assumed by the responsible entity. 8. I am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the federal courts for the enforcement of all these responsibilities, in my capacity as certifying officer of the responsible entity. Signature of Certif�9*ub�* ^f the Responsible Entity I Title of Certifying Officer Date signed Address of Certifying Officer 33 East Idaho Avenue Meridian, Idaho 83642 of Meridian 2004 Part 3. To be completed when the Recipient is not the Responsible Entity The recipient requests the release of funds for the programs and activities identified in Part 1 and agree to abide by the special conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in the scope of the project or any change in environmental conditions in accordance with 24 CFR 58.71(b). Signature of Authorized Officer of the Recipient Title of Authorized Officer Date signed Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Previous editions are obsolete form HUD -7015:15 (1/99) Exhibit G 2/2 Will Berg From: Leslie Toombs [Roombs@sageidaho.com] Sent: Thursday, July 29, 2004 8:08 AM To: Will Berg (E-mail) Subject: FW: Request for release of funds: July 29, 2004 RROF-7 29 04.do C * -----Original Message----- • From: Leslie Toombs > Sent: Thursday, July 15, 2004 4:13 PM > To: Will Berg (E-mail) > Subject: Request for release of funds: July 29, 2004 > Hi Will. > Would you please mark your calendar for July 29 to request the Mayor sign and date this environmental "Request for Release of Funds" to submit to IDOCL? I will mark my calendar for that date as well and plan to pick up the signed document for delivery downtown. The RROF needs to be dated on the 29th. No earlier date will meet the comment period requirements. > Thanks! > > <<RROF_7_29_04.doc>> > Leslie Toombs > Planning Department > Sage Community Resources > -------------------- > 10624 W. Executive Drive * Boise, ID 83713 > 208.322.7033 ext. 227 * 208.322.3569 - fax > ltoombs@sageidaho.com *-----»_----------�� 1 ENVIRONMENTAL REVIEW RECORD MERIDIAN / LP POLYMER BUSINESS EXPANSION INFRASTRUCTURE IMPROVEMENT PROJECT IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT CITY OF MERIDIAN, IDAHO June 14, 2004 PREPARED BY: Sage Community Resources 1"%" TABLE OF CONTENTS I. Environmental Officer....................................................................... 3 11. Project Description, Benefits and Setting ......................... 3 . ....................... A. Description ........................... B. Benefits ..... ................................................... 3 III. Statutory Checklist... ......................... IV. Environmental Assessment Checklist and Findings ..................................... 9 V. Finding of No Significant Impact ..................................... 13 APPENDIX A - Agency Correspondence APPENDIX B - Environmental Assessment and Distribution APPENDIX C - Air Quality Permit / Waste Disposal Information APPENDIX D - Combined Notice (FONSI) APPENDIX E - Environmental Assessment And Compliance Findings for the Related Laws 1. ENVIRONMENTAL REVIEW OFFICER: As a result of a competitive procurement process, the City of Meridian has selected Sage Community Resources to complete all administrative and compliance requirements associated with the Idaho Community Development Block Grant (ICDBG). The ICDBG grant the City of Meridian has applied for by the Idaho Department of Commerce and Labor (IDOCL) is to assist in funding the Meridian / LP Polymer Infrastructure Improvement Project. Leslie Toombs, Economic Development Planner with Sage Community Resources is serving as the Grant Administrator and Environmental Review Officer for this project. II. PROJECT DESCRIPTION, BENEFITS, AND SETTING: A. Description. The City of Meridian, Ada County, is located in the Treasure Valley adjacent to the City of Boise. The City of Meridian has been the fastest growing city in the State of Idaho over the past decade, increasing from a population of 9,596 in 1990 to a population of 39,067 in 2002 (IDOC Community Profiles), an impressive 400% increase. One of the.largest.challenges of rapidly expanding communities is to provide adequate public infrastructure and the development and maintenance of an adequate commercial and industrial base offering family wage earning employment opportunities. In the year 2000, the Louisiana Pacific Corporation purchased the former Hoff plant in the City of Meridian and focused upon the plants' production of composite decking materials. The company is now investing in the increased production of its composite decking line and faces the barrier of adequate public power infrastructure to the site. Proposed infrastructure improvements include construction of a 10 MW utility feeder line from the ID Power Meridian substation to the Louisiana Pacific LP Polymer plant located at 420 W. Franklin Road, Meridian. Substation upgrade improvements required by the line extensioh`dj"e also included. All proposed infrastructure improvements will be constructed by Idaho Power in accordance with Public Utility Commission regulations. B. Project Benefits. The following benefits will result from this project: The project is for infrastructure improvements to assist in the expansion of the LP Polymer plant located in the City of Meridian. The LP Polymer manufacturing facility produces "Weather Best" composite decking, a rapidly expanding product market. Expansion will triple the current manufacturing capacity and will bring 'employment to a minimum 39 additional individuals by the end of 2004 and a possible additional 20-30 individuals within a two-year period. The Meridian plant will serve as Louisiana Pacific's west coast producer for the Weather Best extruded polymer decking product line. The jobs to be created will be held by greater than 51% of individuals and a projected 90% with'.household income falling below LMI guidelines. The project will increase the economic diversification within the City of Meridian, add to the local tax base, and provide much sought after manufacturing employment opportunities. -4- Environmental Assessment III STATUTORY CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project Ift Idaho Community Development Block Grant Application Et RegulatoryProvide pplicable to the F[Areaofory Compliance I it III IV V VI Documentation Additional Material may be attached Historic Properties Project will not impact historic properties. See letter from SHPO dated 5/12/04. Flood Plain Management Project is not located in the 560 -year floodplain. See FEMA Map No. 16001 CO232 H. Wetlands Protection Project is not within a wetland and does not affect a wetland. Noise * Project complies with 24 CFR 51. Project located in industrial zone. de Hazards mal/Explosive Hazards Project will not be impacted by thermal and explosive hazards. kAirQuatity See narrative. Clear Zones Project is not in a clear zone. * Project requires an air quality permit which was issued by IDEQ on 4/30/04. Water Quality / Aquifers * The project does not affect a sole source aquifer. Coastal Areas: Coastal Zone Management Project is not in a coastal area. Coastal Barrier Resources * Project is not in a coastal area. Endangered Species/ Biological Project will not impact Resources endangered species. See USFWS letter dated 5/6/04. I. Not Applicable to this project II. Consultation Required III. Review Required IV. Permits Required V. Determinations of Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required -5- Environmental Assessment III STATUTORY CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project ID#: Idaho Community Development Block Grant Application Areas of Statutory Et Regulatory Provide Compliance Compliance Applicable to the I II III IV V VI Documentation Project Additional Material May be Attached Farmlands Protectibn Project will not impact protected farmlands. Cultural Resources Project will not impact any cultural resources. Wild and Scenic Rivers ' Project will not impact wild and scenic rivers. Water Quality * Project on City water and sewer system. Wastewater not permited for city disposal is disposed through management contract. See narrative. Solid Waste Disposal ' Project will positively impact solid waste disposal in allowing for equipment which can reuse up to 30% of waste generated. See narrative. Fish and Wildlife Project will not impact fish and wildlife. See letter from USFWS dated 5/06/04 and ID FaG dated 4/21/04. Environmental Justice * Project will positively impact low income persons through em to ment ObDortunities. State or Local Statues ' Project is in compliance. Compliance w/ Comp. Plan and Project complies with comp plan Zoning Ordinances and zoning ordinances. Engineering Approval See narrative. ACHD permits required. City Council Approval City Council conducted public hearing on 6/08/04. I. Not Applicable to this project II. Consultation Required III. Review Required IV. Permits Required V. Determinations of Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required N Environmental Assessment iII STATUTORY CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project ID#: Idaho Community Development Block Grant Application Note: See HUD -399 -CPD, "Environmental Reviews at the Community Level" as revised for further details regarding the use of assessment formats. Prepared By: Leslie Toombs, Sage Community Resources Title: Environmental Review Officer and Grant Administrator Date: June 14, 2004 Ill. Compliance Documentation and Narrative for the Cambridge Water Improvement Project Statutory Checklist: A. Historic Properties: No historic properties wilt be impacted. See letter from the State Historic Preservation Officer dated 5/12/04. B. Floodplain Management: Project activities are not located in the 500 -year floodplain. See Attachment B for Flood Insurance Map Number 16001CO232 H. FEMA did not have any comments. C. Wetlands Protection: No wetlands will be affected by this project. D. Noise: Project complies with 24 CFR 51. Project is located within an industrial zone.. Contract specifications will require contractor to limit construction activity to normal business hours if construction noise exceeds 75Ldn or if noise complaints are filed during construction. E. Thermal/Explosive Hazards: The proposed project does not create or increase thermal or explosive hazards. One 250 gallon propane tank is located on company property. The tank is located beyond the construction zone by approximately 400 feet and is separated by a storage bay. The tank does not impose a safety hazard. See Attachment D for a -mail from Lorna Thorpe, LP Safety Officer dated 6/12/04. F. Airport Clear Zones: The project is not within the airport clear zones. G. Radioactive or Toxic Waste: The proposed construction will not involve any radioactive or toxic waste generation, manufacture or transport. Company industrial waste disposal is outlined in Attachment D - e-mail from Lorna Thorpe, LP Safety Officer dated 6/12/04. The proposed expansion will include upgrades that will allow LP to reintroduce material finishing by-product as a raw material supplemept thereby reclaiming over 30% of but disposable waste. H. Air Quality: Air quality permit required. See Attachment A - Letter from IDEQ dated 4/30/04. Air quality permit to construct received on 4/15/04. See Attachment C. I. Water Quality - Aquifers: There will be no affect on a sole source aquifer. J. Coastal Zone Management: The project is not located within a coastal zone management area. I. Not Applicable to this project II. Consultation Required 111. Review Required IV. Permits Required V. Determinations of Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required SZ Environmental Assessment III STATUTORY CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project Ift Idaho Community Development Block Grant K. Coastal Barrier Resources: The City of Meridian is not located within any coastal area and is not affected by the Coastal Barrier Resources management criteria. L. Endangered Species: No endangered species will be impacted by the Project. See -Attachment A for letter from USFWS. M. Farmlands Protection: This project will not affect any farmland. N. Wild and Scenic Rivers: The Project will not affect any wild or scenic rivers. O. Water Quality: The Project will not affect water quality for community residents. Due to volume considerations, the wastewater from the company's cooling tanks is not permitted to be disposed of through the City wastewater system and is disposed of through a safety management contract. See Attachment C. P. Solid Waste Disposal: The project. j.nittally will increase the amount of disposable waste sent to the Ada County landfill. However, the proposed expansion' will include equipment upgrades that will allow LP to reintroduce material finishing by-product as a raw material supplement thereby reclaiming approximately 30% of bulk disposable waste creating a positive impact. Q. Fish and Wildlife: The Project will not cause a significant impact on fish and wildlife. See Idaho Department of Fish and Game and USFWS correspondence in Appendix A. R. Environmental Justice: The project will be beneficial to low-income residents through the creation of a minimum of 39 new manufacturing positions of which a minimum of 51% of individuals hired will meet tow -to -moderate income (LMI) requirements. S. State or Local Statutes: The Meridian LP Polymer. Business Expansion project is in compliance with the existing comprehensive plan, the zoning ordinances, and the design standards of the City of Meridian. The Project engineering was completed by Idaho Power in compliance with PUC regulations and standards. The Meridian City Council has approved the submittal of the grant application for the LP Polymer Business Expansion project. T. Tribal Contacts: A letter requesting comments was sent to the Burns -Paiute Tribe. No responses were received. I. Not Applicable to this project It. Consultation Required III. Review Required IV. Permits Required V. Determinations of Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required N1 Environmental Assessment IV ENVIRONMENTAL ASSESSMENT CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project ID#: Idaho Community Development Block Grant Impact Categories 1 2 3 4 5 6 Sources Et Documentation Land Development Conformance With Comprehensive Plans and Zoning Project is in conformance with existing plans and zoning. Compatibility and Urban Impact : ";. Project is compatible with existing uses and has a positive impact on the urban economic environment. Slope * Design and construction will not alter existing slope of the project location. Erosion Design and construction will not cause erosion. Soil Suitability The proposed project design wilt have no negative impact on soils. Hazards and Nuisances Including Site Safety * Appropriate construction barricades will be required around trench areas and all safety precautions followed. Energy Consumption * _ _ The project uses electrical consumption applicable to the manufacturing of an industrial product. Increased power infrastructure will benefit the community. Noise Effects of Ambient Noise on Project and Contribution to Community Noise Levels * Ambient noise will not affect the project. The project is sited in an industrial zone and adheres to zoning regulations. 1. No Impact Anticipated. 2. Potentially Beneficial Impact. 3. Potentially Adverse Impact --Requires Documentation. 4. Potentially Adverse Impact --Requires More Study. 5. Needs Mitigation. 6. Requires Project Modification. in r► Environmental ' Assessment a ENVIRONMENTAL ASSESSMENT CHECKLIST �.. ION" Environmental Assessment IV ENVIRONMENTAL ASSESSMENT CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project ID#: Idaho Community Development Block Grant Impact Categories 1 2 3 4 5 6 Sources and Documentation I/111 %cuo Lr I Effects of Ambient Air Quality on * Ambient Air Quality will have no affect on Project and Contributions to the project. The project will adhere to air Community Pollution Levels Y quality permit regulations. N "IT"W11111CIMCH wwwwl aim nmonc vatues I Visual Quality - Coherence, * No impacts. Y Diversity Compatible Use and character or demographics of the area. Scale No homes or businesses will be displaced as Historic, Cultural, and * No historic properties are affected. Archeological Resources generated through a major private I JV\-IVC{-V11w111M M Demographic Character Changes * Project is not anticipated to change Commercial Facilities character or demographics of the area. Displacement No homes or businesses will be displaced as * a result of this project. generated through a major private Employment and Income Patterns u * The project will provide positive employment and income benefits. g wlnlnullmy rdunues dna Jervlces Educational Facilities * This project will not impact educational facilities. Commercial Facilities Project will allow positive impacts on the local, regional and state economy and commercial facilities through the cash influx generated through a major private investment. Health Care This project wilt not impact health care facilities. 1. No Impact Anticipated. 2. Potentially Beneficial Impact. 3. Potentially Adverse Impact --Requires Documentation. 4. Potentially Adverse Impact --Requires More Study. 5. Needs Mitigation. 6. Requires Project Modification. 114111 Environmental Assessment IV ENVIRONMENTAL ASSESSMENT CHECKLIST Project Name: City of Meridian / LP Polymer Business Expansion Project Project ID#: Idaho Community Development Block Grant 1. No Impact Anticipated. 2. Potentially Beneficial Impact. 3. Potentially Adverse Impact --Requires Documentation. 4. Potentially Adverse Impact --Requires More Study. 5. Needs Mitigation. 6. Requires Project Modification. -11- Impact Categories I 1 1 2 1 3 4 5 6 Sources £t Documentation Community Facilities and Services (Continued) Social Services * No impact anticipated. Solid Waste A regeneration of 'solid waste is made possible through the expansion. Wastewater No impact anticipated. Storm Water No impact anticipated. Water Supply No impact anticipated. Public Safety: Police Fire Emergency Medical * No impact anticipated. * No impact anticipated. * No impact anticipated.. Open Space Open Space Et Recreation: Recreation Cultural Facilities * No anticipated impact. No impact anticipated. * No impact anticipated. Transportation * No impact anticipated. 1. No Impact Anticipated. 2. Potentially Beneficial Impact. 3. Potentially Adverse Impact --Requires Documentation. 4. Potentially Adverse Impact --Requires More Study. 5. Needs Mitigation. 6. Requires Project Modification. -11- Environmental �1 Assessment IV :N, gmENTAL ASSESSMENT CHECKUN . Project Name: City of Meridian / LP Polymer Business Expansion Project Project 10: Idaho Community Development Block Grant Impact Categories Natural Features Water Resources Surface Waters Flood Plains Wetlands Coastal Zones Unique Natural Features and Agricultural Lands Vegetation and Wildlife Source Documentation 1 2 3 4 5 6 No anticipated impact. No anticipated impact. No anticipated impact. No anticipated impact. No anticipated impact. No anticipated impact. F— I I I I I No anticipated impact. Prepared By: Leslie Toombs, Sage Community Resources Title: Environmental Review Officer and Grant Administrator Date: June 14, 2004 1, No Impact Anticipated. 2, Potentially Beneficial Impact. 3. Potentially Adverse Impact --Requires Documentation. 4. Potentially Adverse Impact-- Requires More Study. 5. Needs Mitigation. b. Requires Project Modification. -12- Environmental Assessment IV MMMAWPYOff/ND/N6SAND CONIYUS/ONS• The environmental assessment indicates that the actions related to the project will not pose a significant environmental impact on any of the statutory requirements. Negative impacts would be negligible and beneficial impacts will result from the project. Construction of the project is in developed areas of the city and will not have a detrimental impact on the quality of the human or natural environment. SUMAUBYOFEMMONAMMAI COMMON* None PRoi,r IMOD/f/GT/ONSANDAlrINi TIONSCONSIA&MED: None ADD/T/OAW STUD/ESPREfoAwro (ATTACHED STUDrOB SUMAuA?v. No further studies were deemed necessary. MIT/GAT/ON MEASURES NEEDED: During construction of the project, the following mitigation measures will be needed: 1 2. �11 1. Sprinkling of dusty areas may be necessary to minimize dust filtration. 2. Open ditches during construction or other hazardous areas shall be properly marked with warning signs. 3. Coordination with public safety departments necessary to assure that department is made aware of the road closures. 4. The City Engineer and Ada County Highway District may need to be contacted regarding traffic concerns during construction on County roads and State Highways. 5. Plans and specifications pertaining to the electrical feeder line improvements require permits from the Ada County Highway District. Is Project in compliance with applicable laws and regulations? [X] YES [ ] NO Is an EIS required? [ ] YES [X] NO A Finding of No Significant Impact (FONSI) can be made. Project will not significantly affect the quality of the human environment. [X] YES [ ] NO Prepared By: Leslie Toombs Title: Environmental Review Officer and Grant Administrator Date: June 14, 2004 -13- V. FINDING OF NO SIGNIFICANT IMPACT: It is the finding of the City of Meridian, Idaho, that activities included in the Meridian LP Polymer Business Expansion Project as funded by the Idaho Community Development Block Grant will not constitute actions significantly affecting the quality of human environment and, accordingly, the City of Meridian has decided not to prepare an Environmental Impact Statement under the National Environmental Policy Act of 1969 (PL 91-190). The reasons for the decision not to prepare an Environmental Impact Statement are as follows: A. The environmental assessment indicates the actions related to the project will not pose a significant environmental impact on any of the statutory requirements. B. Negative impacts would be negligible and beneficial impacts will result from the proposed action. C. Construction of the project is in developed areas of the City of Meridian and wilt not have a detrimental impact on the quality of the human or natural environment. D. Completion of Compliance with Other Environmental Program Requirements: 1. Floodplain and Wetlands: No floodplain or wetlands are affected. 2. Historic Preservation: No historic properties wilt be affected. 3. Coastal Zone: No activity falls within a coastal zone. 4. The Safe Drinking Water Act of 1974 (Sole Source Aquifer): The project is not located within the impact area of a sole source aquifer. 5. Endangered Species Act of 1973: No endangered species will be impacted by the project. 6. Wild and Scenic River Act of 1968: This project does not impact any rivers covered by the Wild and Scenic River Act. 7. Clean Air Act: The project is in compliance with the Clean Air Act. 8. Other HUD Regulations: a. Noise Standards 24 CFR 51 B b. Siting Near Hazards 24 CFR 51C C. Airways Clear Zone Standards 24 CFR 51 D 9. Farmland Protection Act 7 CFR Part 658: The project does not impact any farmland. Signed: Leslie Toombs 6/14/04 Environmental Review Officer .Typed Name Date <��Tammy de Weerd fo -/ f -Q Chief El a fficial Typed Name Date -14- APPENDIX A AGENCY CORRESPONDENCE n T Ce ®STATE OF • • DEPARTMENT OF ENVIRONMENTAL QUALITY o� her-r�� 1445 North Orchard • Boise, Idaho 83706-2239 • (208) 373-0550 April 30, 2004 Leslie Toombs. Economic Development Planner Sage Community Resources 10624 W. Executive Dr. Boise, ID 83713 Re: City of Meridian Block Grant Project Dear Ms. Toombs: r Dirk Kempthorne, Governor C. Stephen Allred, Director We are in receipt of your project description and maps requesting comments from the Department of Environmental Quality (DEQ). This project will need to comply with all environmental regulations, including air quality permitting requirements and conditions. If you have any questions, please contact Joe King at (208) 373-0550. Sincerely, Kath rin . Ke ly Administrator Boise Reaional A KBK/f Fw n , . .. c n R ee a Y I F � P e i Our mission: to educate through the identification, preservation, and interpretation of Idaho's cultural heritage. Dirk Kempthorne Governor of Idaho Steve Guerber Executive Director Adrainistration 1109 Myo SU -4 Suite ISO Boise, Idaho 83702-5642 Office: (208) 3342682 Fax: (208) 3342774 Archaeological Survey .I Boise. Idaho 83702-7264 Office: (208) 334-3847 Fax: (208) 3342775 capitol Education Center Stalchouse/P.o. Box 83720 Boise, Idaho 83720"0001 Office: (208) 3345174 Historical Education Program 610 Nosh Julia Davis Drive Boise, Idaho 83702-7695 Office: (208) 3342120 Fax: (208) 3344059 Historic Preservation Ofra 210 Mai. Street Boise, Idaho 83702-7264 Office. (208) 3343861 Fax: (208) 3342775 Historic sites office 2445 Old Peniteutiary Road Boise. Idaho 83712-8254 off—: (208) 3342844 Fu: (208) 3343225 Ubrary/Histodcal and Cenealogieal Coascptoo 450 North Fourth Sueet Boise, Idaho 83702-6027 Office: (208) 3343356 Fax: (208) 3343198 Oral History 450 North Fourth Sum, Boise, Idaho 83702-6027 Office: (208) 3343863 Fax: (208) 3343198 Memberships and Outreach Sd D-etopment Main Boise, Idaho 83702-5642 Ofrka (208) 3343986 Fax: (208) 3342774 Publications 450 North Fourth Street Boise, Idaho 83702-6027 Office: (208) 334-3428 Fax: (208) 3343198 DATE: May 12, 2004 TO: Leslie Toombs, Sage Community Resources FEDERAL AGENCY: ICDBG PROJECT NAME: Infrastructure Improvements, Meridian Substation to 420 W. Franklir Road Section 106 Evaluation FThefield work and documentation presented in this report meet the Secrerior's Standards. tary of the Xdditional investi ationsarerecended; ro"ect can roceed as ]armed. tional information is re uired to co lete the roect review. Seetional investi ations are recommended. (See ccm,m—#- Identification of Historic Pro erties 36 CFR 800.4 : X No historic ro rties were identified within the ro-ect area. Pro a is not eligible. Reason: Property is listed in National Register of Historic Places. Property is eligible for listing in the National Register of Historic Places. Criterion: A B C D Context for evaluation: X No historic ro erties will be affected within ro-ect area. Assessment of Adverse Eff11 1ects (36 CFR 800.5): Project will haveno adverse effect on historic properties. Project will have an adverse effect on historic properties; further consultation is recommended. If you have any questions, feel free to contact Suzi Neitzel at 208-334-3847. Comments: Project can proceed as planned. Our office should be notified immediately if archaeological remains are discovered during construction activities. S Susan Pengil . eel Ma 12 2004i uty SHPO Date State Historic Preservation Office State Archie = WMamscr9pfs 2205 Old Penitentiary Roil Boise, Idaho 83712-8250 Office: (208) 3342620 Fax: (208) 3342626 The Idaho State Historical Society is an Equal Opportunity Employer. Ni of r 04iP FZ United States Department of the Interior i FISH AND WILDLIFE SERVICE TAKm ARIt1 i ICA► Snake River Fish and Wildlife Office IHAMEt� 1387 South Vinnell Way, Room 368 Boise, Idaho 83709 MAY 0:$ 2004 Leslie Toombs Economic Development Planner Sage Community Resources 10624 W. Executive Drive Boise, Idaho 83713 Subject: LP Wood Polymer Manufacturing Facility, Infi'astructure Improvements, Meridian, Ada County, Idaho — Species List File #970.0103 SP #1 -4 -04 -SP -355 Dear M. Toombs: The Fish and Wildlife Service (Service) is writing in response to Your about the potential impacts to endangered, threatened, proposed, and/Orecandidate uest or Information Proposed critical habitat from the proposed infrastructure improvements. The Servi ce h s, or identified any issues that indicate that consultation under section 7 of the Endangered as not Act of 1973, as amended, is needed for this project. This fording is based on our under cies of the nature of the project, local conditions, and/or current information indicatingthat understanding species are present. If you determine otherwise or require no listed Kendra Womack of this office at (208) 685-6955. q further assistance, please contact Thank you for your interest in endangered species conservation. make River Fish and Wildlife Office IDAHO FISH & GAME SOUTHWEST REGION Dirk Kempthorne / Govemor 3101 South Powerline Road Steven M. Huffaker / Director Nampa, Idaho 83686 April 21, 2004 Leslie Tombs Sage Community Resources 10624 W. Executive Drive Boise, ID 83713 Subject: Meridian Electrical Power Infrastructure Improvements Dear Ms. Tombs: The Idaho Department of Fish and Game (Department) has reviewed the project description and maps for the City of Meridian's proposed electrical power infrastructure improvement project. The Department understands that this proposal will provide a new I OMW feeder line from the Meridian. substation to the LP Wood Polymer facility. The increased power capacity will allow increased production at the facility. The Department has no concerns regarding this proposal. Thank you. Sincerely, Al Van Vooren Southwest Regional Supervisor Cc: NRPB AV/el Keeping Idaho's Wildlife Heritage Equal Opportunity Employer • 208-465-8465 ! Fax 208-465-8467 • Idaho Relay (IDD) Service: 1-800-377-3529 • http: //www.state. fd. us/fishgame TRANSPORTATION DEPARTMENT DISTRICT 3 • P.O. BOX 8028 • BOISE, ID • 83707-2028 • (20 33 - 3 E I V E D April 20, 2004 Leslie Toombs Development Planner Meridian Planning Zoning 10624 W. Executive Dr. Boise Idaho 83714 Re: SH -55 Corridor Dear Ms. Loombs MAY 0 5 200+ SAGE COMMUNITY RESOURCES State Highway 55 is designated as a Type IV access. Control, we would like the transmission lines to be installed along the edge of the Right of way or an easement aquired. At this time we have no objection to this application. However, the applicant must obtain an approved access permit from this department prior to construction. Please have the applicant contact Matt Ward at our office located at 8150 Chinden Blvd. in Boise or call 334-8341 for a permit application. If you have any questions please call me at 334-8340. 7m*rel DAN COONCE, P.E. District Traffic Engineer Attachment - An Equal Opportunity Employer - DIRK KEMPTHORNE governor Dougla'x . Haney regi, six W................ IDAHO DETMENT OF PARKS ANMECREATION p o bob 83720 boise, idaho�'83720-0065 (208),J34-4199 fax (208),334-3741 tdd 1-8007377-3529 street address 5657 Warm Springs Avenue www.idahoparks.org A4OWN, . May 7, 2004 Leslie Toombs, Economic Development Planner Sage Community Resources 10624 W. Executive Dr Boise, ID 83713 RE: LP Wood Polymer Public Infrastructure Improvements Dear Ms. Toombs: Staff reviewed the LP Wood Polymer Public Infrastructure Improvements project description. The project is located within the City of Meridian. After a close look at the project maps, we have determined that there are no recreation facilities within the power line right of way or at the substation. This project will not affect recreation facilities or opportunities. Thank you, for sending us a copy of the proposal. If you have any questions, contact Jeff Cook, Outdoor Recreation Analyst at (208) 334-4180 ext. 230. Rick Just, Coordinator Outdoor Recreation Data Center APPENDIX B ENVIRONMENTAL ASSESSMENT AND DISTRIBUTION FEMA Attn: Environmental Review Rep. Federal Center 130 228h St. NW Bothel, WA 98021-9796 Soil Conservation Service Attn: State Conservationist 9173 W. Barnes Dr., #B Boise, ID 83709-1574 Federal Agency Liaison Div. — EPA Office of Federal Activities (A-104) Attn: Director Washington, DC 20460 Dept. of Environmental Quality Attn: Environmental Review Rep. 1410 Hilton Boise, ID 83705 State Fire Marshall Attn: Environmental Review Rep. 700 W. State St. — Third Floor Boise, ID 83702 U.S. B.L.M. — Boise District Office AWL Environmental Review Rep. 3948 Development Ave Boise, ID 83705 Idaho Dept. of Lands Attn: Director Room 119, Statehouse Boise, ID 83720 Dept. of Water Resources Attn: Environmental Review Rep. 1301 W. State Statehouse Mail Boise, ID 83702-9000 ziupervisor U.S. Fish & Wildlife Service Snake River Basin Office 1387 S. Vinnell Way, Rm. 368 Boise, ID 83709 Director Idaho Dept. of Parks & Recreation 5657 Warm Springs Avenue P.O. Box 83720 Boise, ID 83712 Linda Reed-Jerofke, Director Cultural Resource Program Burns -Paiute General Council HC 71 Pasigo St. Burns, OR 97720-9303 Idaho Dept. of H&W — DEQ Attn: Environmental Review Rep. 1445 N. Orchard Boise, ID 83706 Idaho Transportation Dept District RI Attn: Matt Ward 8150 Chinden Blvd. Boise, ID 83714 Ada County Commissioners Attn: Judy Peavy-Derr, Chair 200 W. Front St. Boise, ID 83702 Will Berg, City. Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Anna Powell Director P & Z City of Meridian 660 E. Watertower, Ste. 202 Meridian, ID 83642 Todd Cooper Field Engineer Idaho Power PO Box 70 Boise, ID 83707 Kristi Pardue Major Account Representative Idaho Power PO Box 70 Boise, ID 83707 Ken Ropski Plant Manager LP Wood Polymer 420 W. Franklin Road Meridian, ID 83642 4112-1©4_ U.S: Corps of Engineers USDA — RD Boise Regulatory Office Attn: Environmental Review Rep. Attn: Environmental Review Rep. 304 N. 9' St., 2208 E. Chicago St., #C #140 Boise, ID 83702-5820 Caldwell, ID 836054496 Pat Madarieta, Community Dev. Spec. Natural Resource Prog. Coordinator Idaho Department of Fish & Game Idaho Department of Commerce Southwest Region Office 700 West State Street 3101 S. Powerline Rd. Boise, ID 83720 Nampa, ID 83686 Bureau of Reclamation Environmental Protection Agency Attn: Environmental Review Rep. Region X 1150 N. Curtis Rd. 1200 Sixth Avenue Boise, ID 83714 Seattle, WA 98101 State Historic Preservation Office EPA — Idaho Operations Office Attn. Deputy SHPO Attn. Environmental Review Rep. 610 N. Julia Davis Dr. 1435 N. Orchard Boise, ID 83702 Boise, ID 83706 Idaho Dept. of Health & Welfare Director Attn: Environmental Review Rep. Idaho Dept. of Water Resources 450 W. State St. 1301 N. Orchard Street Boise, ID 83720 Boise, ID 83706 U.S. Fish & Wildlife Office Dept of Fish & Game Boise Field Office Attn- Environmental Review Rep. Atte: Environmental Review Rep. 600 W. Walnut 1387 S. Vinnell Way Boise, ID 83707 Boise, ID 83709 Director Environmental Director Idaho Department of Agriculture Southwest District Health Dept. 920 Main Street P. Box Caldwell, ID 83605 Boise, Boise, ID 8 83701 U.S. Dept. of HUD USDA — SCS / Caldwell Field Office Attn: Doug Carlson Attn: Environmental Review Rep. 2208 E. Chicago St., #B 400 S.W. Sixth Ave., Ste. 700 Caldwell, ID 836054496 Portland, OR 97201-1632 FEMA Attn: Environmental Review Rep. Federal Center 130 228h St. NW Bothel, WA 98021-9796 Soil Conservation Service Attn: State Conservationist 9173 W. Barnes Dr., #B Boise, ID 83709-1574 Federal Agency Liaison Div. — EPA Office of Federal Activities (A-104) Attn: Director Washington, DC 20460 Dept. of Environmental Quality Attn: Environmental Review Rep. 1410 Hilton Boise, ID 83705 State Fire Marshall Attn: Environmental Review Rep. 700 W. State St. — Third Floor Boise, ID 83702 U.S. B.L.M. — Boise District Office AWL Environmental Review Rep. 3948 Development Ave Boise, ID 83705 Idaho Dept. of Lands Attn: Director Room 119, Statehouse Boise, ID 83720 Dept. of Water Resources Attn: Environmental Review Rep. 1301 W. State Statehouse Mail Boise, ID 83702-9000 ziupervisor U.S. Fish & Wildlife Service Snake River Basin Office 1387 S. Vinnell Way, Rm. 368 Boise, ID 83709 Director Idaho Dept. of Parks & Recreation 5657 Warm Springs Avenue P.O. Box 83720 Boise, ID 83712 Linda Reed-Jerofke, Director Cultural Resource Program Burns -Paiute General Council HC 71 Pasigo St. Burns, OR 97720-9303 Idaho Dept. of H&W — DEQ Attn: Environmental Review Rep. 1445 N. Orchard Boise, ID 83706 Idaho Transportation Dept District RI Attn: Matt Ward 8150 Chinden Blvd. Boise, ID 83714 Ada County Commissioners Attn: Judy Peavy-Derr, Chair 200 W. Front St. Boise, ID 83702 Will Berg, City. Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Anna Powell Director P & Z City of Meridian 660 E. Watertower, Ste. 202 Meridian, ID 83642 Todd Cooper Field Engineer Idaho Power PO Box 70 Boise, ID 83707 Kristi Pardue Major Account Representative Idaho Power PO Box 70 Boise, ID 83707 Ken Ropski Plant Manager LP Wood Polymer 420 W. Franklin Road Meridian, ID 83642 4112-1©4_ 10624 W. Executive Dr. Boise, ID. 83713 208.322.7033 208.322.3569 FAX www.sageidaho.com TTY/TDD . 1.800.377.3529 EEO/AA Employer www.sageidaho.com April 12, 2004 To Whom It May Concern: The City of Meridian is applying for approximately $200,000 in Housing and Urban Development (HUD) Community Development Block Grant funding through the Idaho Department of Commerce for electrical power infrastructure improvements fror4 the Meridian Substation to the LP Wood Polymer facility site located at 420 W. Franklin Road. The funding request will fund public infrastructure improvements required for a planned expansion of the LP Wood Polymer manufacturing facility. The expansion will create 60 to 90 new employment positions of which a minimum of 51 % of individuals hired will meet HUD Low -to -Moderate Income guidelines. A project description and two page map is attached. All engineering and infrastructure improvements will be completed by Idaho Power Company. If you have any questions, please contact me at (208) 322-7033 ext. 227 or by e-mail at ltoombs(cr7sageidaho com. Sincerely, Leslie Toorhbs Economic Development Planner . Enclosures LP Wood Polymer: Public Infrastructure Improvements to assist Business Expansion Project Description LP Wood Polymer located at 420 W. Franklin Road, Meridian, ID 83642 is planning an expansion of its Wood Polymer decking production at its existing Meridian facility. Increased production requires the increase in electrical power public infrastructure to the site in the form of a l OMW New Feeder-MRDN-017 from the Meridian Substation to the LP Wood Polymer facility site. Increased power capacity will be used to operate a total of eight new polymer extruders. Engineering and installation of all proposed electrical power infrastructure will be completed by Idahp Power Company. A description of the infrastructure improvements and map of the proposed 10 MW New Feeder route is included for review and comment. New Feeder — MRDN-017 10 MW Substation Upgrade: New feeder MRDN-017 will require a SEL -351A relay, a set of terminal blocks, and a set of test switches in the metalclad panel. A trench will be dug from the metalclad to the fence (approximately 60'). ID Power will install a 6 -inch PVC conduit, encase it in concrete and backfill the trench. #750 Copper triplex power cable will be pulled through the conduit and terminated at the metalclad in the substation, which is the power source for the feeder. Substation costs include work from equipment in the substation to the substation fence. `Re -programming controls including SCADA, testing relays, and commissioning the new feeder will also be performed. New 10 MW Feeder — MRDN-017 Substation to X-1 Disconnects = 585' of 750 MCM Copper 3-phase- 12.5KV cable in 6" Concrete capped conduit, 535' trench with 95% compaction. Overhead= 1205' of 795 AA primary 3-phase with 336 AA neutral Change out 10 poles, set 2 new poles Install 2- 1200 KVAR Capacitor Banks @ pole#7 & #10 locations Install 2-600 Amp Pole Top Switches @pole #13 & #17 locations Underground from X-3 to X-7 =1615' of 750 MCM AL 3-phase, 12.5kV cable in 6" concrete capped conduit, 1505' trench with 95% compaction Install 1 splice vault at pole location #15 ACRD permits included - - - - - - - - - - - - - -- 8 z m A, CD 0 -U 0 co (D I z CL QD CD 0 j 0 0 )I 0 < OL CD -% 0 0 0 <D CD (0 CD 0 CD CD co CD T 9 :!. S* Q. x 0 CL CL CD OL z C5 CL CD !;Pp r* CD CD 0 C4 0 CD CD C3 -n CD CC CD t — ------V._---_..._.----'--------_. _M7 "t CD X,CD - - - - - - - - - - - - - -- 8 z m CD x. I z QD CD 0 0 )I 0 < <D CD CD CD 0 CD CL 0 0 -n CD t — ------V._---_..._.----'--------_. _M7 "t March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community. Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian/ LP Business Expansion project. Sincerel Tammy de eer Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 • Human:Resources Fax (208) 884-8723 s• Finance'& Utility Billing Fax (208) 887-4813 MAYOR _� JAI--. LEGAL DEPARTMENT (208) 466-9272 • FAX 4664405 Tammy de Weerd r*iid cIT�Y OFJ-- .Y PARKS &RECREATION CITY COUNCIL MEMBERS (08) 888-3579 • Fax 898-55 01 Shaun Wardle �-y PUBLIC WORKS William L. M. Nary IDAHO i �//" (208) 898-5500 • Fax 887-1297 BUILDING DEPARTMENT Charles M. Rountree QFC �y (208) 887-2211 • Fax 887-1297 Keith BirdeR 66Tv' i SINCE PLANNING &ZONING (208) 884-5533• Fax 888-6854 March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community. Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian/ LP Business Expansion project. Sincerel Tammy de eer Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 • Human:Resources Fax (208) 884-8723 s• Finance'& Utility Billing Fax (208) 887-4813 0 r C C O w r 0 E�� £ LLA Y�'L mM yN o�0 MCC Sa �O WQi Q 0-..0ri o LU m C3 $ € FrZ O S < J�s .Q 4 �a Quo gp�r�i QQ N W $ � �r �� $rEs A LL C.� N i W � FL Q€ au � toc � � N. W $ Lo dLL. ' a y O N S itL n o z O N Z SEs Roz L t e !o O _` LLc o W_ al E p'1a iS EYE Ea N O)` 0 2 A 6 O O V. 00 g o } fir: ` <i b 133!!1S ONi 1S3M ►a- -o LU z cc O _i �i 133d1S aae cc o z i v 1-0w 133a1S Hit 1S3M o o- :- - =? 'r` X ul N _ Z O W Z C14 s t O N to LU Z W z N w w Q - O W _ z r zQ L 1S= _ H81S3N1°° W O APPENDIX C AIR QUALITY PERMIT / WASTE DISPOSAL INFORMATION From: Lorna Thorpe[mailto:lorna.thorpe@lpcorp.com] Sent: Saturday, June 12, 2004 11:07 AM To: Leslie Toombs Cc: ltoombs@heritageisp.net; Ken Ropski; Willie Hoyle Subject: RE: Environmental Response Leslie, Attached is a copy of our Corporate Policy on Protection of the Environment for your files. 1. Current status of air quality permit. Has this permit been issued? If yes, I need the date issued and copy of the permit. If not issued yet, I need to; know the current status. The air quality permit to construct has been approved as of April 15, 2004 ... and I've provided you with a copy. 2. Method of waste disposal and amount of waste produced at the plant. How is waste disposal handled? Does waste go to the Ada County landfill or other? Is any toxic waste produced? If yes, how is this disposed of? The Ada County Landfill currently receives bulk waste from our facility. Our cummulative waste reports for the first four months of the year indicate disposal of 2,209,500 pounds; over 80,000 pounds of which were waste water. Within our expansion project are plans for equipment and upgrades that will allow us to reintroduce material finishing by-product as a raw material supplement thereby reclaiming over 30% of bulk disposable waste. SafetyKleen manages waste water recovered from our cooling tanks that is not permitted for release into city sewer facilities. It is anticipated that the expansion will increase certain wastes such as landfill disposable material which may double in the near term as the new equipment and upgrades are fitted to reclaim the finishing by-product. Every year the plant and corporation set waste reduction goals for its operations; it is plant and corporate intent to minimize and reclaim waste not only through acquisition and integration of this new equipment but to aggressively work to continue to introduce reclaimation and recycling projects and programs. 3. Explosive hazards. Does the plant have any explosive hazards onsite or within sight such as liquid propane, gasoline or other petroleum storage tanks greater than 100 gallon? We have a 250 gallon liquid propane tank on site which is utilized for refueling our lift trucks. There are no plans to increase the size of this refueling station. Measurements against the Idaho Power working map of the propane tank location and the location of the new connection point for power delivery at the northwest corner of the Plum Creek property indicate over 400 feet of clearance with a product storage bay between the two points. Leslie, let me know what else we need to submit for you. Lorna Louisiana-Pacific Corporation strives to: • Meet or surpass the requirements of environmental laws and regulations and to improve the environment. • Manage natural resources in a responsible and sustainable manner. • Be environmentally conscious stewards of the land. • Meet, as verified by third -party audits, the principles recommended to foster multiple -use and the sustainability of world forest resources. • Conserve non-renewable resources through efficient use and careful planning. • Properly manage and minimize waste through pollution prevention programs. • Fully account for environmental considerations in corporate planning, policies and decision-making. • Continuously improve environmental programs. G ..� Mark A. Suwyn Chairman & CEO Approved by LP's Board of Directors on May 4, 2002 EV30451D 06/02 STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1410 North Hilton • Boise, klaho 83706-1255 • (208) 373-0502 April 15, 2004 Certified Mail No. 70001670 0013 8128 5290 Mr. Kenneth Ropski Manufacturing Manager Louisiana-Pacific Corp. 420 W. Franklin Road Meridian, ID 83642 RE: Facility ID No. 001-00115, Louisiana-Pacific Corp., Meridian Final Permit to Construct Dear Mr. Ropski: Dirk Kempthome, Governor C. Stephen Allred, Director The Idaho Department of Environmental Quality (DEQ) is issuing Permit to Construct (PTC) Number P-030058 to the Louisiana-Pacific Corporation for their Meridian facility in accordance with IDAPA 58.01.01.200 through 228 (Rules for the Control of Air Pollution in Idaho). This permit is effective immediately and is based on your permit application received October 22, 2003. This permit does not release Louisiana-Pacific Corporation from compliance with all other applicable federal, state, or local laws, regulations, permits, or ordinances. A representative of the Boise Regional Office will contact you regarding a meeting with DEQ to discuss the permit terms and requirements. DEQ recommends the following representatives attend the meeting: your, facility's plant manager, responsible official, environmental contact, and. any operations staff responsible for day-to-day compliance with permit conditions. Pursuant to IDAPA 58.01.23, you, as well as any other entity, may have the right to appeal this final agency action within 35 days of the date of this decision. However, prior to filing a petition for a contested case, I encourage you to call Bill Rogers at (208) 373-0502 to address any questions or concerns you may have with the enclosed permit. Sincerely, zMartin Bauer Administrator Air Quality Division MBBR/sd Enclosures Permit No. P-030058 /1. CSABR/sd Permit No. P-030058 G:\Air Quality\Stationary Source\SS Ltd\PTCU Meridian\P-030058\fmaM-030058 Final PTC.doc PERMIT NO.: P-030058 Air Quality FACILITY IDNO.: 001-00115 PERMIT TO CONSTRUCT AQCR; 64 CLASS: B State of Idaho SIC: 2431 ZONE: 11 Department of Environmental Quality UTM COORDINATE (km): 548.3, 4828.3 1. PERMITTEE Louisiana-Pacific Corp. 2. PROJECT Plant Expansion Project 3. MAILING ADDRESS CITY STATE ZIP 420 West Franklin Road Meridian Idaho 83642 4. FACILITY CONTACT TITLE TELEPHONE Dave Harvey Corporate Environmental Affairs Manager (800) 547-6331 5. RESPONSIBLE OFFICIAL TITLE TELEPHONE Kenneth Ropski Manufacturing Manager (208) 888-6798 6. EXACT PLANT LOCATION COUNTY 420 West Franklin Road Ada 7. GENERAL NATURE OF BUSINESS &HINDS OF PRODUCTS Composite decking manufacturing 8. GENERAL CONDITIONS This permit is issued according to IDAPA 58.01.01.200, Rules for the Control of Air Pollution in Idaho, and pertains only to emissions of air contaminants regulated by the state of Idaho and to the sources specifically allowed to be constructed or modified by this permit. This permit (a) does not affect the title of the premises upon which the equipment is to be located; (b) does not release the permittee from any liability for any loss due to damage to person or property caused by, resulting from, or arising out of the design, installation, maintenance, or operation of the proposed equipment; (c) does not release the permittee from compliance with other applicable federal, state, tubal, or local laws, regulations, or ordinances; (d) in no manner implies or suggests that the Department of Environmental Quality or its officers, agents, or employees, assume any liability, directly or indirectly, for any loss due to damage to person or property caused by, resulting from, or arising out of design, installation, maintenance, or operation of the proposed equipment. This permit is not transferable to another person, place, or piece or set of equipment. This permit will expire if construction has not begun within two years of its issue date or if construction is suspended for one year. This permit has been granted on the basis of design information presented with its application. Changes of design or equipment may require DEQ approval pursuant to the Rules for the Control of Air Pollution in Idaho, IDAPA 58.01.01.200, et seq. CAL D, DIRECTOR DATE ISSUED: April 15, 2004 DEP ENT OF ENVIRONMENTAL QUALM CSABR/sd Permit No. P-030058 G:\Air Quality\Stationary Source\SS Ltd\PTCU Meridian\P-030058\fmaM-030058 Final PTC.doc il TABLE OF CONTENTS 1. WOOD HANDLING SYSTEM.............................................:.............................................................. 4 2. WOOD DRYERS.........................:........................................................................................................ 7 3. FINISHING LINE SYSTEM...............................................................................................................10 4. REGRIND SYSTEM...........................................................................................................................13 5. HDPE STORAGE SILO AND DRY WOOD DAY BINS................................................................. 15 6. SUMMARY OF EMISSIONS LIMIT'S..............................................................................................17 7. PERMrr TO CONSTRUCT GENERAL PROVISIONS.......:............................................................18 t Page 2 ACRONiriviS, UNITS, and CHEMICAL NOMEN-,LATURE AIRS Aerometric Information Retrieval System AQCR Air Quality Control Region CO carbon monoxide DEQ Idaho Department of Environmental Quality HDPE high density polyethylene IDAPA a numbering designation for all administrative rules in Idaho promulgated in accordance with the . Idaho Administrative Procedures Act Ian kilometer lb/hr pound per hour MMBtu/hr million British thermal units per hour NOx nitrogen oxides O&M operations and maintenance PM10 particulate matter with an"aerodynamic diameter less than or equal to a nominal 10 micrometers RPM revolutions per minute "SIC Standard Industrial Classification SO2 sulfur dioxide T/yr tons per year UTM Universal Transverse Mercator VOC volatile organic compound Page 3 1. WOOD HANDLING SYSTEM 1.1 Process Description The wood handling system is designed to operate with various types of wood fiber, including end trim blocks. The wood waste enters the process via a truck dump hopper. From the hopper, this material passes over a combination of rolls and a scalping screen that are designed to sort material by weight and size. The trim blocks that are separated out are conveyor fed to a Trim End Hog that busts the blocks up and reintroduces the wood fiber back into the wood handling system. Wood is fed into the primary hammermill which filrther reduces it in size and than delivers it into a 120,000 cubic foot storage silo or the fines are directed to a second wet wood storage silo. The moisture content of the wet wood waste is around seven to 10% by weight. Emissions from the secondary hammermill are controlled by Wood Handling Baghouse #3. 1.2 Emissions Control Description The Trim End Hog, the wood storage silo, and the secondary hammermill are the emissions sources associated with the wood handling system. Particulate matter is the only air pollutant emitted Particulate matter emissions from each emissions source are vented to dedicated baghouses. The baghouse stacks or vents are the emissions points. Table 1.1 lists the emissions sources, the emissions points, and the unique emissions point unit identification numbers associated with wood handling system.. Emissions Limits 1.3 Emissions Limits The PMto emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack shall not exceed any corresponding emissions rate limits listed in Table 1.2. Table 1.2 WOOD HANDLING BAGHOUSE NOS. I AND 2, AND THE SIFTER BAGHOUSE EMISSIONS LIMITS* Wood Handling Baghouse #1 (C17) 0.63 2.76 Wood Handling Baghouse #2 (C18) 0.63 2.76 Wood Handling Baghouse #3 (C22) 0.24 1.03 . nc P—ttce shall not exceed the T/yr luted based on any consecutive 12 -month period. Page 4 M — — - -- PN6�f.%043i,(�F i:��'i g�R� ytrt 1P l�qi`✓' Taj Fa cility ED 100 1 1 April 0' 1 W. 11 1 1 1,. 1 1.4 Grain Loading Limits The PM emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). 1.5 Visible Emissions Limit Emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack, vent, or other functionally equivalent opening associated with the Wood Handling System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the Procedures contained in IDAPA 58.01.01.625. .Operating Requirements 1.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain, pressure drop monitoring devices to continuously measure the pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 1.7 Baghouse Pressure Drop The pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 1.8 Reasonable Control of Fugitive Emissions The permittee shall reasonably control fugitive emissions resulting from the operation of the Wood Handling System as required by IDAPA 58.01.01.651. Monitoring and Recordkeeping Requirements 1.9 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack to demonstrate compliance with Permit Condition 1.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. Page 5 Location 1.10 1.11 1.12 Idaho ---1 Facility ID No. 001-00115 Date Issued: I April 15, 2004 The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was .taken. Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3, and the pressure drop monitoring devices required by Permit Condition 1.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Fugitive Dust Monitoring The permittee shall conduct monthly facility -wide inspection of potential sources of fugitive emissions resulting from the operation of the Wood Handling System, during daylight hours and under normal operating conditions to ensure that the methods used to reasonably control fugitive emissions are effective. If fugitive emissions are not being reasonably controlled, the permittee shall take corrective action as expeditiously as practicable. The permittee shall maintain records of the results of each monthly fugitive emission inspection. The records shall include, at a minimum, the date of each inspection and a description of the following: the permittee's assessment of the conditions existing at the time fugitive emissions were present (if observed), any corrective action taken in response to the fugitive emissions, and the date the corrective action was taken. Page 6 2. WOOD DRYERS 2.1 2.2 Process Description Two natural gas-fired dryers are used to reduce the moisture content of the wood waste to meet product specifications. The moisture content of the wood waste entering the dryers is typically around 7 to 10% by weight. This material is dried to a moisture content of less than 2% by weight. Each wood dryer is .rated at 5.0 MMBtu/hr when fired on natural gas. Once dried, the wood material is removed from the dryers by a blower system and is collected in two dedicated baghouses. The dried wood material drops out of the baghouses through rotary air locks and is -pneumatically conveyed to dry wood storage bins sized for only one blending batch. Emissions Control Description The two wood dryers are emissions sources. The air pollutants emitted by the wood dryers are natural gas combustion products (i.e. PM, CO, NOx, SO2, and VOC's) and particulate matter. All of these pollutants are vented to two dedicated baghouses; only particulate matter is controlled. The two baghouse stacks join together and exit the building as one stack. The combined baghouse stack or vent is the emissions points. Table 2.1 lists the emissions sources, the air pollution control devices, the unique air pollution control device unit identification numbers associated with the two wood dryers. Table 2.1 WOOD DRYER EMISSIONS SOURC EMISSIONS PO AND UNIT ID 911 Device unit, : r•_.. Qcce :>':Cont►rol:Devit< l it rYa*Eipu'si9ri '=Po 'tD`. Wood #1 Wood Baghousc#1 C15 C15 Wood dryer #2 Wood Dryer Baghouse #2 C16 C16 Emissions Limits 2.3 2.4 Emissions Limits The PMto emissions from the wood dryer stacks shall not exceed any corresponding emissions rate limits listed in Table 2.2. Table 2.2 WOOD DRYER BAGHOUSE NOS.1 AND 2 EMISSIONS LIMITS* Wood Dryer Baghouse #1 (C15) 0.39 1.73 Wood Dryer Baghouse #2 (C16) 0.39 1.73 The perrnttee shall not exceed the T/yr listed based on any consecutive 12 -month period. Grain Loading Limits The PM emissions from the Wood Dryer Baghouse #1 stack and the Wood Dryer Baghouse #2 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf)- Page 7 2.5 Visible Emissions Limit Emissions from the Wood Dryer Baghouse #1 stack and the Wood Dryer Baghouse #2 stack, vent, or other functionally equivalent opening associated with the Wood Dryers, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Operating Requirements 2.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain pressure drop monitoring devices to continuously measure the pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 2.7 Baghouse Pressure Drop The pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. Monitoring and Recordkeeping Requirements 2.8 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Wood Dryer Baghouse #1 stack and the Wood Dryer Baghouse #2 stack to demonstrate compliance with Permit Condition 2.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than.48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 2.9 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. Page 8 J 2.10 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Wood Dryer Baghouse #1, Wood Dryer Baghouse #2, and the pressure drop monitoring devices required by Permit Condition 2.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 9 Permitte Louisiana-Pacific Corp. Location Meridian, Idaho Facility ID No. 00 1-00 115 Date Issued: I April 15, 2004 3. FINISHING LINE SYSTEM 3.1 Process Description Finished boards from the extruders are conveyed directly into three combination moulders, then embossed. There are three in-line systems, each consisting of a heavy duty, six spindle moulder configured with a bottom, top, bottom, top, side, side, configuration and a minimum of 25 hp motors on the horizontal spindles. These machines feed at a rate of up to 80 feet per minute and are connected to a heated roll embossing machine. The moulders are used to cut a variety of openings or channels in the finished boards to meet varying customer demands. After the boards exit the moulder, they right angle transfer and are automatically stacked. Once a unit is completely stacked, it is indexed out on a roll case for final banding and wrapping. Finished goods are stored in existing shed structures. 3.2 Emissions Control Description The moulders are the emissions sources for the two new finishing lines. Particulate matter emissions from each emissions source are vented to three separate baghouses. The baghouse stacks or vents are the emissions points. Table 3.1 lists the proposed emissions sources, the emissions points, and the unique emissions point unit identification numbers associated with new finishing line system. Table3.1 FINISHING LINE SYSTEM EMISSIONS SOURCE EMISSIONS fIX ° -Eudsstpis'Sobice .- r , TEmis�ioas'Foint IPO AND Uhal W Finishing Line #1 Finishing Line Baghouse #1 C12 FinishingLine #2 Line B ouse #2 C13 Finishin Line #4 inishin Line BaAouse #4 C21 .Emissions Limits 3.3 3.4 Emissions Limits The PMio emissions from the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack shall not exceed any corresponding emissions rate limits listed in Table 3.2. Table 3.2 FINISHING LINE BAGHOUSE NOS, 1, 2, AND 4 EMIALWWR RATR 1.!MTTC �` 1, b ,: f:f _. ✓�.'.' N - Finishing Line Baghouse #1 (C12) 0.27 1.16 Finishing Line Baghouse #2 (Cl 3) 0.27 1.16 Finishing Line Baghouse #4 (C21) 0.27 1.16 ne pernuuee snap not exeeea the 1 kyr listed based on any consecutive 12 -month period. Grain Loading Limits The PM emissions from the Finishing Line. Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). Page 10 3.5 Visible Emissions Limit Emissions from the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack, vent, or other functionally equivalent opening associated with the Finishing Line System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Operating Requirements. 3.6 Pressure Drop Monitorine Device The permittee shall install, calibrate, operate, and maintain, pressure drop monitoring devices to continuously measure the pressure drop across Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 3.7 Baghouse Pressure Drop The pressure drop across Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 3.8 Reasonable Control of Fugitive Emissions The permittee shall reasonably control fugitive emissions resulting from the operation of the Finishing Line System as required by IDAPA 58.01.01.651. Monitoring and Recordkeeping Requirements 3.9 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack to demonstrate compliance with Permit Condition 3.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. Page 11 Permitte I Louisiana-Pacific Corp. Facility ID No. 001-00115 Date Issued: April 15, 2004 Location I Meridian, Idaho 3.10 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. 3.11 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4, and the pressure drop monitoring devices required by Permit Condition 3.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. 3.12 Fugitive Dust Monitoring The pernvttee shall conduct monthly facility -wide inspection of potential sources of fugitive emissions resulting from the operation of the Finishing Line System, during daylight hours and under normal operating conditions to ensure that the methods used to reasonably control fugitive emissions are effective. If fugitive emissions are not being reasonably controlled, the permittee shall take corrective action as expeditiously as practicable. The permittee shall maintain records of the results of each monthly fugitive emission inspection. The records shall include, at a minimum, the date of each .inspection and a description of the following: the permittee's assessment of the conditions existing at the time fugitive emissions were present (if observed), any corrective action taken in response to the fugitive emissions, and the date the corrective action was taken. Page 12 P mitte Louisiana-Pacific Co . Facility ID No. 001-00115 Date Issued: April 15, 2004 cation Meridian, Idaho 4. REGRIND SYSTEM 4.1 Process Description The regrind system is used to grind the cut and brushed material generated by the two new finishing lines, as well as any rejected finished boards. This material is ground to approximately %." in size, pneumatically conveyed to and collected in a baghouse, and reintroduced into the extruding process. 4.2 Emissions Control Description The grinding equipment is the emissions source for the regrind system. Particulate matter emissions from the emissions source are vented to a separate baghouse. The baghouse stack or vent is the emissions point. Table 4.1 lists the proposed emissions source, the emissions point, and the unique emissions point unit identification number associated with new regrind system. EMISSIONS POINTS AND UNIT ID Emissions Limits 43 Emissions Limits The PM10 emissions from the Finishing Line Baghouse #3 stack shall not exceed any corresponding emissions rate limits fisted in Table 4.2. .�}y. Ni . _, i�_y5.irr.��mt3'"��..i3 Finidiing Line Baghouse #3 (C14) W. 4.4 Grain Loading Limits The PM emissions from the Finishing Line Baghouse #3 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). 4.5 Visible Emissions Limit Emissions from the Finishing Line Baghouse #3 stack, vent, or other functionally equivalent opening associated with the Regrind System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Page 13 looft�kT, n. Operating Requirements 4.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain, pressure drop -monitoring devices to continuously measure the pressure drop across Finishing Line Baghouse #3. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 4.7 Baghouse Pressure Drop The pressure drop across Finishing Line Baghouse #3 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. Monitoring and Recordkeeping Requirements 4.8 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Finishing Line Baghouse #3 stack to demonstrate compliance with Permit Condition 4.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 4.9 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Finishing Line Baghouse #3 once per week while the baghouse is operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. 4.10 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Finishing Line Baghouse #3, and the pressure drop monitoring devices required by Permit Condition 4.6 for each baghouse, which describes the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 14 0 Permitte Louisiana-Pacific Corp. Facility ID No. 00 1-00 115 Date Issued: April 15, 2004 Location Meridian, Idaho 5. HDPE STORAGE SILO AND DRY WOOD DAY BINS 5.1 Process Description The HDPE storage silo is used to store HDPE resin. The HDPE resin is pneumatically transferred from a delivery truck to the storage silo. Particulate matter emissions resulting from loading will be controlled by a bin vent. The bin vent is a passive air pollution control device. The dry wood day bins store processed dry wood to be used in the extrusion process. Particulate matter emissions resulting from loading will be controlled by a bin vent. The bin vent is a passive air pollution control device. 5.2 Emissions Control Description The HDPE storage silo is the emissions source, and the bin vent is the emissions point. Dry Wood Day Bin #1 and Dry Wood Day Bin #2 are the emissions sources, and the bin vents are the emissions points. Table 5.1 lists the emissions source, the emissions point, and the unique emissions point unit identification number associated with the HDPE Storage Silo and the dry wood day bins. Tahle S.1 ADPF. CT(1RA(_F. Cir n FMiCCi()NC CAiii2!'RC RMi4Z4Z1(1N4Z1Pn N1M AN71 IMM m ~HDPE storage silo #4 HDPE Silo Bin Vent #4 C19 Dry Wood Day Bin #1 Dry Wood Day Bin vent #1 C23 Dry Wood Day Bin #2 Dry Wood Day Bin vent #2 C24 Emissions Limits 5.3 Emissions Limits The PMio emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack shall not exceed any corresponding emissions rate limits listed in Table 5.2. Table 5.2 HDPE SILO BIN VENT #4 AND DRY WOOD DAY BIN VENT NOS.1 AND 2 EMISSIONS RATE LIMITS HDPE Silo Bin Vent #4 (C': Dry Wood Day Bin vent #1 Dry Wood Day Bin vent #2 The permittee shall not exceed 5.4 Grain Loading Limits 0.012 10.052 10.012 10.052 on any consecutive 12 -month period. The PM emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack shall not exceed 0.0025 grains per dry standard cubic foot (gr/dscf). Page 15 5.5 Visible Emissions Limit Emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack, vent, or other functionally equivalent opening associated with the HDPE Storage Silo and Dry Wood Day Bin #1 and Dry Wood Day Bin #2, shall not exceed 201/o opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Monitoring and Recordkeeping Requirements 5.6 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack to demonstrate compliance with Permit Condition 5.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittees assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 5.7 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for the HDPE Silo Bin Vent #4, Dry Wood Day Bin vent #1, and Dry Wood Day Bin vent #2 which describes the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the bin vent. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 16 6. SUMMARY OF EMISSIONS LIMITS Table 6.1 provides a summary of all emissions limits required by this permit~ Table 6.1 HOURLY AND ANNUAL PM14 EMISSIONS RATE LIMITS LP RIM.niNG CPW-"Ai.TV D1tnlliTC-M (_DnirP MFT MTsiv mAun .rte Y: .. . . . . . . .#1 Finishing Line Baghouse. stack C12 0.27 1.16 Finishing Line Baghouse #2 stack C13 0.27 1.16 Finishing Line Baghouse #3 stack C14 0.27 1.16 Finishing Line Baghouse #4 stack (C21) 0.27 1.16 Wood Dryer Baghouse #I stack CIS 0.39 1.73 Wood Dryer Baghouse #2 stack C16 0.39 1.73 Wood Handling Baghouse #1 stack Cl 0.63 2.76 Wood Handling Baghouse #2 stack C18 0.63 2.76 Wood Handling Baghouse #3 stack C22 0.24 1.03 HDPE Silo Bin Vent #4 C19 0.012 0.052 Dty Wood Day Bin vent #1 C23 0.012 0.052 Dry Wood Day Bin vent #2 C24 0.012 0.052 Total PMi# Emissions 3.40 14.81 a e+aiw16J o,iw 1wyr operan=. Page 17 The permittee has a continuing duty to comply with all terms and conditions of this permit. All emissions authorized herein shall be consistent with the terms and conditions of this permit and the Rules for the Control ofAir Pollution in Idaho. The emissions of any pollutant in excess of the limitations specified herein, or noncompliance with any other condition or limitation contained in this permit, shall constitute a violation of this permit and the Rules for the Control ofAir Pollution in Idaho, and the Environmental Protection and Health Act, Idaho Code §39-101, et seq., and the permittee is subject to penalties for each day of noncompliance. 2. The permittee shall at all times (except as provided in the Rules for the Control ofAir Pollution in Idaho) maintain in good working order and operate as efficiently as practicable, all treatment or control facilities or systems installed or used to achieve compliance with the terms and conditions of this permit and other applicable Idaho laws for the control of air pollution. 3. The permittee shall allow the Director, and/or the authorized representative(s), upon the presentation of credentials: To enter, at reasonable times, upon the premises where an emissions source is located, or in which any records are required to be kept under the terms and conditions of this permit. At reasonable times, to have access to and copy any records required to be kept under the terms and conditions of this permit, to inspect any monitoring methods required in this permit, and require stack compliance testing in conformance with IDAPA 58.01.01.157 when deemed appropriate by the Director. 4. Nothing in this permit is intended to relieve or exempt the permittee from compliance with any applicable federal, state, or local law or regulation, except as specifically provided herein. 5. The permittee shall notify DEQ, in writing, of the required information for the following events within five working days after occurrence: • Initiation of Construction - Date • Completion/Cessation of Construction - Date • Actual Production Startup - Date • Initial Date of Achieving Maximum Production Rate - Production Rate and Date 6. If compliance testing is specified, the permittee must schedule and perform such testing within 60 days after achieving the maximum production rate, and not later than 180 days after initial startup. This requirement shall be construed as an ongoing requirement. The permittee shall not operate the source without testing within 180 days. If testing is not conducted within 180 days after initial startup, then each day of operation thereafter without the required compliance test constitutes a violation. Such testing must strictly adhere to the procedures outlined in IDAPA 58.01.01.157 and shall not be conducted on weekends or state holidays without prior written approval from DEQ. Testing procedures and specific time limitations may be modified by DEQ by prior negotiation if conditions warrant adjustment. DEQ shall be notified at least 15 days prior to the scheduled compliance test. Any records or data generated as a result of such compliance test shall be made available to DEQ upon request. Page 18 r 7. The provisions of this permit are severable, and if any provision of this permit to any circumstance is held invalid, the application of such provision to other circumstances, and the remainder of this permit, shall not be affected thereby. 8. in accordance with IDAPA 58.01.01.123, all documents submitted to DEQ, including, but not limited to, records, monitoring data, supporting information, requests for confidential treatment, testing reports, or compliance certification shall contain a certification by a responsible official. The certification shall state that, based on information and belief formed after reasonable inquiry, the statements and information in the document(s) are true, accurate, and complete. 9. The permittee shall comply with IDAPA 58.01.01.550-562, Air Pollution Emergency Rule. Page 19 APPENDIX D COMBINED NOTICE (FONSI) NOTICE TO PUBLIC OF NO SIGNIFICANT IMPACT ON THE ENVIRONMENT AND NOTICE TO PUBLIC OF REQUEST FOR RELEASE OF FUNDS City of Meridian 33 East Idaho Avenue Meridian, Idaho, 83642 208-888-4433 TO ALL INTERESTED AGENCIES, GROUPS AND PERSONS On or about July 28, 2004, the City of Meridian will request the Department of Commerce and Labor, State of Idaho, to release Idaho Community Development Block Grant (ICDBG) funds under Title I of the Housing and Community Development Act of 1974 (PL 93-383) for the following project: City of Meridian LP Polymer Infrastructure Improvement Meridian, Ada County, Idaho ICDBG - $250,000 and Local Match and Other Funding Sources - $172,000 = $422,000 Finding of No Significant Impact: The City of Meridian has applied for ICDBG funding from the Idaho Department of Commerce for the installation a 10 MW feeder line from the ID Power Meridian Substation to the LP Polymer facility site. It has been determined that the installation of public infrastructure portion of the project and the Request for Release of Funds will not constitute an action significantly affecting the quality of human environment and, accordingly, the City of Meridian has decided not to prepare an Environmental Impact Statement under the National Environmental Policy Act of 1969 (PC 91-190). The reason for the decision not to prepare an Environmental Impact Statement is that the City of Meridian's Environmental Review Record has determined that the LP Polymer Infrastructure Improvement Project will not constitute an action significantly affecting the quality of human and natural environment. An Environmental Review Record concerning the LP Polymer Infrastructure Improvement Project has been made by the City of Meridian, which documents the environmental review of the project, and more fully sets forth the reasons why such Statement is not required. This Environmental Review Record is on file and is available for public examination and copying on request at the City of Meridian, 33 East Idaho Avenue, Meridian, Idaho, in the Office of the City Clerk between the hours of 9:00 a.m. and 5:00 p.m. No further environmental review of such project is proposed to be conducted prior to the request for release of federal funds. Public Comments on Finding: All interested agencies, groups, and persons who disagree with this decision are invited to submit written comments for consideration by the City of Meridian. Such written comments should be received at the City of Meridian, 33 East Idaho Avenue, Meridian, Idaho, 83642, on or before July 28, 2004. Alt such comments so received will be considered. The City of Meridian will not request the release of ICDBG funds or take any administrative action on the project prior to the date specified in the preceding sentence. Release of Funds: The City of Meridian will undertake the project described above with ICDBG funds from the Department of Commerce, State of Idaho, under Title I of the Housing and Community Development Act of 1974. The City of Meridian is certifying to the Department that Tammy de Weerd, in her official capacity as Mayor, consents to accept the jurisdiction of the Federal courts if an action is brought to enforce responsibilities in relation to environmental A0*4N reviews, decision-making, and action; and that these responsibilities have been satisfied. The legal effect of the certification is that, upon its approval, City of Meridian may use the ICDBG funds and the State of Idaho will have satisfied its responsibilities under the National Environmental Policy Act of 1969. Objections to State Release of Funds: The Department will accept an objection to its approval only if it is on one of the following bases: (a) that the certification was not in fact executed by the Certifying Officer; or (b) the grantee's Environmental Review Record for the project indicates omission of a required decision finding or step applicable to the project or the environmental review process; or (c) the grant recipient has committed funds or incurred costs not authorized by 24 CFR Part 58 before approval of a release of funds by the Department; or (d) another Federal agency acting pursuant to 40 CFR Part 1504 has submitted a written finding that the project is unsatisfactory from the standpoint of environmental quality. Objections must be prepared and submitted in accordance with the required procedure (24 CFR Part 58) and may be addressed to: Division of Community Development Idaho Department of Commerce and Labor 2nd Floor, Joe R. Williams Office Building 700 West State Street Boise, ID 83720 Objections to the release of funds on based other than those stated above will not be considered by the Department. Potential objectors should contact the Department to verify the actual last day of the objection period. Tammy 0e1W,6erd, Mayor City of riian 33 East Ida-fio Avenue Meridian, Idaho, 83642 (208) 888-4433 PUBLICATION INSTRUCTIONS Publish one (1) time on July 12, 2004, in the Valley Times. A copy of the legal advertisement and an affidavit of publication are required to be sent to Wiltiam G. Berg, Jr., City Clerk, City of Meridian, 33 East Idaho Avenue, Meridian, Idaho, 83642, with a copy of the same to Leslie Toombs, Meridian ICDBG Administrator, c/o Sage Community Resources, 10624 West Executive Drive, Boise, Idaho, 83713. ..,,.,•.•�� 'a�•�%v..�Oi1'o rw�tY��p�9�'!t'�i�c>'�4:ra<•ro. �:,-.`i-. . ,... .. _ aex�'� �.�w�•k®a•�i-�ax.,� /�+^: , ai;..rr . , ..-, ,�.�+1' F `r10sa o� +�`�^#�'y 0.-f'�c'� MI sr '+s%� �.,� W q t e Yt`�s �:w s•y X'+o ■`s �'°,g`5'° t ,o= 'SQf."q $ ey:. Y ��"'i1 •L a M s.,� Z h V):� ■ E m b a :U i- O'£'--� ,.rx OW Mn.a°Dor F`.'p �.0:- �,,, he:0. ■ o-■::� N ... _ ��$�f� p� #�e� � �F w A '��•��..�ss��yet$ 33 �iJ� "`i" �' .<.,� V `:'3:p � �?3 a ',..Y � +� :,E m:� JSFxw;g a e'• 0 2., u '�. � b ;e � �i` � '~ � `j OG Z ° - � � �R' a ° 1q :oYvpwyMr9,q:3e� a�cgetD 3, 4.•y° s n G M •� A w OY. ,1j N U �w'rXMri< °e ■�s c�� YC 'U °=:L4v :i'> E i a�=� wEf C �`'r,'C n; sB S � ' '� P• a `f..V o . 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O �+��'' pp� �C?xuB.�,89��_.0,�.• yu � u�oG� i�.� °�-C:` �,'��'r9 �,a '.� a.� 4� ,o-.�: u:o w .4 4'$ 9 8 •� Y .9 .a �� n . v °'.." � �, q u Y Y v�:�. �! 01414 �pQ'e v a:Fo :0. 6 o.a eee ppe �'Z p'i. o $ L' x6� A o • S °-8 O r 0.R W . 7, !y...e rl F 4 ��:.iby1d e "hQjpj.p 5p'�y nnu �e '9 ° p rlY�+o` sS p O<«e,Qen f „eoeo o'w�o'>�*i '�,eov� JA o ��•� v<21`F s. Z g:_u'S �ww:$waE9�EpIMS •�ea�juysO,�q;O�+Q :�. ��iE �� L.} ` s }•a°;w'.` Oa.a4;�8v°�Am °L'toi rew�>:�•E u.,°p5.9 -.e D ti Y+1 �.t '.t' O � J pp�� M .C.'7 W : r � 7 O q •� a. �.. b :^ a. S:;i oc��6 • 1N �' 'r,�, �3��'a 3'a1�� °� p:C 7+ a �,� 4p.:._V �MC+,w a 8'"J.' �$I D Oo a Saw p 8 AU C ?'Iu8-�goa�.�oio,p3g352146.co0.'e+�`. P'e . 14 - 2 '�.' 0 .�'.4 6 < W° W • a . o 0 a a Valley Times P.O. Box 1790 Eagle, Idaho 83616 LEGAL ADVERTISING PROOF OF PUBLICATION RECEIVED JUL C 3 20M City of Meridiani City Clerk Office C T / � I "..C; iQk Lz L r -- - -70 I Valley Times P.O. Box 1790 Eagle, Idaho 83616 LEGAL ADVERTISING PROOF OF PUBLICATION Account C� ,e r+ n Identification: Address: 33 E , I J ,� A J t Run Dates: Attention: �I r JUL 2 3 2004 City of Meridian City Clerk Office 1 `t 0 '' 1 �-L 0 f 11V u I-IZ-zo C, 11 IM i' R C T / (,Z-eI vi.; i� L( Z Number Lines 1 Amount ti t,-7 0 Other Frank Thomason, being duly sworn, deposes and says: That he is the Principal Clerk of Valley Times, a weekly newspaper published at Eagle, Ada County, State of Idaho; that the said newspaper is in general circulation in the said County of Ada, and in the vicinity of Meridian, Star, and Eagle, and has been uninterruptedly published in said County during a period of seventy-eight consecutive weeks prior to the first publication of this notice, a copy of which is attached hereto, and that the notice was published in Valley Times, in conformity with Section 60-108, Idaho Code, as amended, for _ I time(s) in the regular and entire issue of said paper, and was printed in the newspaper proper, and not in a supplement; and that said notice was published on the following dates. Beginning Q_. �,.. [ Z . Za0 7 Ending I2 Loo STATE OF IDAHO) )SS >�- COUNTY OF ADA) On this day of in the year of 2004 tary before me, a NoPubli ,personally appeared Frank Thomason, known or identified to me to be he person se name is sub 'bed to the withi nstrumen ft. �►�� eing by m rst duly sworn, dr red that e •fit rein true, and ackno ged to that ex cute same. 1 g 1�, Nqfary Public for Idaho Residing at Boise, ID ®y ��, ��, ��• My Commission a ires •3'ss rE ®F 1 •'.� MERIDIAN LP POLYMER INFRASTRUCTURE IMPROVEMENT PROJECT Environmental Review Schedule Disseminate Comment Letters to Authorities Deadline for Authorities Comments Deadline to Submit the FONSI-RROF Combined Notice to Valley Times Publish the FONSI-RROF Combined Notice in Valley Times Deadline for FONSI-RROF Combined Notice Public Comments Submit RROF to IDC Closure of RROF Comment from IDC Earliest ICDBG Funds Availability Date April 11, 2004 May 11, 2004 July 9, 2004 July 12, 2004 July 28, 2004 July 29, 2004 August 16, 2004 August 17, 2004 rte,, AVMIN%� APPENDIX E Environmental Assessment and Compliance Findings for the Related Laws Chapter II Environmental Assessment U.S. Department of Housing 1. Project Number and Urban Development HUD Program CDBG and Compliance Findings 2. Date Received for the Related Laws RMS: HI -00487R Environmental Findings and Recommendations are to be prepared after the environmental analysis is completed. Complete items 1 through 15 as appropriate for all projects. For projects requiring an environmental assessment, also complete Parts A and B. For projects categorically excluded under 24 CFR 58.34, complete Part A. Attach notes and source documentation that support the findings. 3. Project Name and Location (Street, City, County, State) 4. Applicant Name and Address (Street, City, State, Zip Code), and Phone Meridian / LP Polymer Company Expansion City of Meridian, 33 E. Idaho Street, Meridian ID 83642 420 W. Franklin Rd, Meridian, ID 83642 (208)888-4433 5. ❑Multifamily Elderly 00ther 6. Number of 7. Displacement ® No ❑Yes If Other, explain. Dwelling Units _---L-Buildings If Yes, explain. Manufacturing expansion, LMI job Stories Acres creation 8. ®New Construction ❑Rehabilitation ❑Other 10. Planning Findings. Is the project in compliance or If Other, explain: Construct 10 MW electrical power feeder line conformance with the following plans? to manufacturing plant. Local Zoning ®Yes ❑No ❑Not Applicable Coastal Zone ❑ Yes []No ®Not Applicable 9. Has an environmental report (Federal, State, Air Quality (SIP) ® Yes ❑No []Not Applicable or local) been used in completing this form? ®No ❑Yes If Yes, identify: Explain any "No" answer: 11. Environmental Finding (check one) ❑Categorical exclusion is made in accordance with 58.35 or Are there any unresolved conflicts concerning ®Environmental Assessment and a Finding of No Significant The use of the site? Impact (FONSI) is made in accordance with 58.40 or . ®No []Yes (explain): ❑Environmental Assessment and a Finding of Significant Impact is made, and an Environmental Impact Statement is is recommended for approval (List any conditions and requirements)' is recommended for rejection (State reasons) 12. Prep n er sige) Date 13 rviso�s Date / r* „1 �: _ �v 4114 A4- . (' 14, Comments by Environmental Clearance Officer (required by projects over 200 lots/units) ECO (signature) x 15. Comments (if any) by Chief Elected Official Chief x Previous editions I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc II -41 Date Date /-el� form Hub -4128 (10/28/96) ref. 24 CFR Part 50 Chapter II Environmental Exhibit I 1/9 Part A_ Comnliance Findines for 50.4 Related Laws and Authorities. Part R_ Fnvirnnmental/PrnQram Factors Project is 50.5 Laws and Authorities In Compliance Source Documentation and Requirements for Approval Yes No 16. Coastal Barrier Resources X Project is not in a coastal zone 17. Floodplain Management X Project is not in 500 yr floodplain (24 CFR Part 55) 27. Site Suitability, Access, and X 18. Historic Preservation X Site is zoned for industrial use. SHPO contacted for review. 36 CFR Part 800 19. Tribal Contact X Tribe contracted for review. 36 CFR Part 800 28. Soil Stability, Erosion, and X 20. Noise Abatement X Drainage Normal construction noise controls during project. 24 CFR Part 51 Subpart B 29. Nuisances and Hazards (natural 21. Hazardous Operations X No hazardous operations. Industrial operations regulated by OSHA standards 24 CFR Part 51 Subpart C and company safety officer. 22. Airport Hazards X X No airport hazards. 24 CFR Part 51 Subpart D City water and sewer. Wastewater recovered from cooling tanks that 23. Protection of Wetlands X is not permitted for city sewer facilities is managed by Safetyyjeen. No wetlands areas. O. 11990 X Minor impact. Solid waste disposal will increase, however expansion 24. Toxic Chemicals & Radioactive X Chemical use is standard to an industrial operation. Materials (50.3(i)) 32. Schools, Parks, Recreation, and X 25. Other 50.5 authorities (e.g., X Social Services No significant impact. endangered species, sole source 33. Emergency Health Care, Fire and aquifers, farmlands protection, No significant impact. flood, insurance, environmental justice 34. Commercial/Retail and X Part R_ Fnvirnnmental/PrnQram Factors Previous editions are obsolete form HUD -4128 (10/28/96) Ref. 24 CFR Part 50 1:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc H-42 Anticipated Factors Impact/Deficiencies Source Documentation and Requirements for Approval None Minor Major 26. Unique Natural Features and X No unique natural features and areas. Areas 27. Site Suitability, Access, and X Site is zoned for industrial use. Compatibility with Surrounding Development 28. Soil Stability, Erosion, and X No significant impact. Drainage 29. Nuisances and Hazards (natural X No significant impact. 250 gallon propane tank separated from and built) construction zone by storage bay and 400 foot distance. 30. Water Supply/Sanitary Sewers X City water and sewer. Wastewater recovered from cooling tanks that is not permitted for city sewer facilities is managed by Safetyyjeen. 31. Solid Waste Disposal X Minor impact. Solid waste disposal will increase, however expansion will allow for new equipment with potential of 30% waste recovery. 32. Schools, Parks, Recreation, and X No significant impact. Social Services 33. Emergency Health Care, Fire and X No significant impact. Police Services 34. Commercial/Retail and X No significant impact. Transportation 35. Wild and Scenic Rivers X No significant impact. 36. Other Previous editions are obsolete form HUD -4128 (10/28/96) Ref. 24 CFR Part 50 1:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc H-42 March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian / LP Business Expansion project. Sincerel Tammy de eerd Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 - Human Resources Fax (208) 884-8723 • Finance & Utility Billing Fax (208) 887-4813 MAYOR 5 ; "� LEGAL DEPARTMENT Tammy de Weerd U'' -a (208) 466-9272 • FAX 466-4405 ary O_ 1 - L PARKS & RECREATION CITY" COUNCIL MEMBERS (208) 888-3579 • Fax 898-5501 Shaun Wardle ij ` PUBLIC WORKS William L. M. Nary IDAHO t`'�,�, (208) 898-5500 • Fax 887-1297 Charles M. Rountree i� BUILDING DEPARTMENT . F � tiTER (208) 887-2211 •Fax 887-1297 Keith Bird ° TkE �s�i2t �,' \` s,yce 13ca PLANNING & ZONING (208) 884-5533 • Fax 888-6854 March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian / LP Business Expansion project. Sincerel Tammy de eerd Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 - Human Resources Fax (208) 884-8723 • Finance & Utility Billing Fax (208) 887-4813 06/01/2004 11:28 208846' MERIDIAN CID n PAGE 02 6-3-5 6-3-6 6-3-5: TRESPASSING: A. Illegal Entry To Property: it shall be unlawful for any person to take down any fence or to let down any bars or to open any gate in or on the property of another without the consent of the owner, occupant or person in charge thereof. (Ord, 164, 6-12-1967) B. Refusal To Leave Premises: It shall be unlawful for any person to refuse to leave either private, semiprivate or public property after he has been requested to do the same by the owner of the property, the owner's agent or any person properly vested with the authority and control of such property. (Ord. 219, 12.6-1971; amd. 1999 Code) 6-3-6: NOISES CREATING PUBLIC DISTURBANCE: A. Prohibited Acts: It is unlawful for an causefor ny person in possession of property to allow torson ooriginat�eofrom the property, sound that is a public disturbance noise. The following sounds are determined to be public disturbance noises: 1. Horns Or Sirens: The frequent, repetitive or continuous sounding of any horn or siren attached to a motor vehicle, except as a warning of danger or as specifically permitted or required by law; 2. Repetitive Motor Vehicle Sounds: The creation of frequent, repetitive or continuous sounds in connection with the starting, operation, repair, rebuilding or testing of any motor vehicle, motorcycle, off-highway vehicle or internal combustion engine within a residential district, so as to unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property; 3. Yelling Or Shouting: Yelling, shouting, hooting, whistling or singing on or near the public streets which unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property; 4. Noise From Buildings: The creation of frequent, repetitive or continuous sounds which emanate from any building, structure, apartment, or condominium, which unreasonably interfere with the Peace, comfort, and repose of owners or possessors of real property, such as sounds from audio equipment, musical instruments, band sessions or social gatherings; City Of Meridian March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community. Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian / LP Business Expansion project. Sincerel Tammy de eerd Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 • Human Resources Fax (208) 884-8723 • Finance & Utility Billing Fax (208) 887-4813 rte.. 4 A LEGAL DEPARTMENT MAYOR' y (208) 466-9272 FAX 466-4405 Tammy de Weerd ;ary PARKS & RECREATION {� (208) 888-3579 • Fax 898-5501 CITY COUNCIL MEMBERS aw ' PUBLIC WORKS Shaun WardleIDAH (208) 898-5500 • Fax 887-1297 O , j William L. M. Nary BUILDING DEPARTMENT Charles M. Rountree �• �eR TRE, Y=NCE PLANNING __i l •Fax 887-1297 (208)88.-22 & ZONING Keith Bird SUJR- S903 (208) 884-5533 • Fax 888-6854 March 31, 2004 Ms. Leslie Toombs Economic Development Planner Sage Community. Resources 10624 W. Executive Drive Boise, ID 83713 Re: City of Meridian / LP Business Expansion Project Environmental Review Dear Ms. Toombs: The City of Meridian hereby authorizes you to act on our behalf as Environmental Review Officer for the City of Meridian / LP Business Expansion project. Sincerel Tammy de eerd Mayor, City of Meridian 33 EAST IDAHO AVENUE • MERIDIAN, IDAHO 83642 • (208) 888-4433 City Clerk Office Fax (208) 888-4218 • Human Resources Fax (208) 884-8723 • Finance & Utility Billing Fax (208) 887-4813 10624 W. Executive Dr. Boise, ID. 83713 208.322.7033 208.322.3569 FAX www.sageidaho.com TTY/TDD 1.800.377.3529 EEO/AA Employer �i., v}.,cragcid aho.calx AIIIIN_r June 21, 2004 Mr. Pat Madarieta IDOCL PO Box 83720 Boise, ID _ 83720 Re: City of Meridian / LP Polymer Business Expansion Environmental Review Dear Pat: The City of Meridian is submitting the signed Environmental Review Record for the proposed ICDBG funded LP Polymer Business Expansion project. A Finding of No Significant Impact (FONSI) has been determined for the project. A combined Notice of No Significant Impact and Request for Release of funds is being published today in the Valley Times as well as being mailed to all environmental review contact agencies. The City of Meridian anticipates submitting a request for release of funds from IDOCL on July 8, 2004 for potential funds availability starting July 27, 2004. Sincerely, � (� Leslie Toombs Economic Devleopment Planner cc: Will Berg, City Clerk, City of Meridian Ken Ropski, Manager, Meridian LP Polymer f Meridian / Louisiana PacifiL U.S. Corps of Engineers Boise Regulatory Office Attn: Environmental Review Rep. 304 N. 8h St., #140 Boise, ID 83702-5820 Pat Madarieta, Community Dev. Spec. Idaho Department of Commerce 700 West State Street Boise, ID 83720 Bureau of Reclamation Attn: Environmental Review Rep. 1150 N. Curtis Rd. Boise, ID 83714 State Historic Preservation Office Attn: Deputy SHPO 610 N. Julia Davis Dr. Boise, ID 83702 Idaho Dept. of Health & Welfare Attn: Environmental Review Rep. 450 W. State St. Boise, ID 83720 U.S. Fish & Wildlife Office Boise Field Office Attn: Environmental Review Rep. 1387 S. Vinnell Way Boise, ID 83709 Director Idaho Department of Agriculture P. O. Box 790 Boise, ID 83701 U.S. Dept. of HUD Attn: Doug Carlson 400 S.W. Sixth Ave., Ste. 700 Portland, OR 97201-1632 FEMA Attn: Environmental Review Rep. Federal Center 130 228" St. NW Bothel, WA 98021-9796 Soil Conservation Service Attn: State Conservationist 9173 W. Barnes Dr., #B Boise, ID 83709-1574 Federal Agency Liaison Div. — EPA Office of Federal Activities (A-104) Attn: Director Washington, DC 20460 1:\Work\Planning\Cdbg\Meridian\Lousiana Pacific\Err\Err list.doc "�N, ,.. vironmental Review List June 22, 2004 Dept. of Environmental Quality Attn: Environmental Review Rep. 1410 Hilton Boise, ID 83705 USDA — RD Attn: Environmental Review Rep. 2208 E. Chicago St., #C Caldwell, ID 83605-4496 Natural Resource Prog. Coordinator Idaho Department of Fish & Game Southwest Region Office 3101 S. Powerline Rd. Nampa, ID 83686 Environmental Protection Agency Region X 1200 Sixth Avenue Seattle, WA 98101 EPA — Idaho Operations Office Attn: Environmental Review Rep. 1435 N. Orchard Boise, ID 83706 Idaho Dept. of Water Resources Attn: Environmental Review Rep. 1301 N. Orchard Street Boise, ID 83706 Dept of Fish & Game Attn: Environmental Review Rep. 600 W. Walnut Boise, ID 83707 Environmental Director Southwest District Health Dept. 920 Main Street Caldwell, ID 83605 USDA — SCS / Caldwell Field Office Attn: Environmental Review Rep. 2208 E. Chicago St., #B Caldwell, ID 836054496 State Fire Marshall Attn: Environmental Review Rep. 700 W. State St. — Third Floor Boise, ID 83702 U.S. B.L.M. — Boise District Office Attn: Environmental Review Rep. 3948 Development Ave Boise, ID 83705 ~Meridian / Louisiana Pacific Idaho Dept. of Lands Attn: Director Room 119, Statehouse Boise, ID 83720 Dept. of Water Resources Attn: Environmental Review Rep. Statehouse Mail Boise, ID 83720 Supervisor U.S. Fish & Wildlife Service Snake River Basin Office 1387 S. Vinnell Way, Rm. 368 Boise, ID 83709 Director Idaho Dept. of Parks & Recreation 5657 Warm Springs Avenue P.O. Box 83720 Boise, ID 83712 Linda Reed-Jerofke, Director Cultural Resource Program Bums -Paiute General Council HC 71 Pasigo St. Burns, OR 97720-9303 Idaho Dept. of H&W — DEQ Attn: Environmental Review Rep. 1445 N. Orchard Boise, ID 83706 Idaho Transportation Dept District III Attn: Matt Ward 8150 Chinden Blvd. Boise, ID 83714 Ada County Commissioners Attn: Judy Peavy-Derr, Chair 200 W. Front St. Boise, ID 83702 Will Berg, City Clerk City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Anna Powell, Director P & Z City of Meridian 660 E. Watertower, Ste. 202 Meridian, ID 83642 Todd Cooper, Field Engineer Idaho Power PO Box 70 Boise, ID 83707 I:\Work\Planning\Cdbg\Meridian\Lousiana PacificTuTrr list.doc Ltivironmental Review List June 22, 2004 Arden Davis, Major Account Rep. Idaho Power PO Box 70 Boise, ID 83707 Ken Ropski, Plant Manager LP Wood Polymer 420 W. Franklin Road Meridian, ID 83642 Dan Reid, Transmisi6n/Distribution Design Idaho Power PO Box 70 Boise, ID 83707 MAY 03 '04 16:12 FR C-1 OF MERIDIAN 208 888 4218 TO -23569 May 3. 2004 MAY - 3.2004 To: Meridian Police Department City of Meridian Fr: Richard H. Price City Clerk Office Re: complaint P.01/01 PAGE I i I This is the and time I have filed a complaint against Louisiana Pacific. They have for the last few years, since they have acquired their location in Meridian, have ignored the noise ordinance that is in place. They are not immune from this. The company that was in place before did not ruts their plant at night at the noise level that Louisiana Pacific now does. I have lost countless hours of sleep, lost time on the job, & have had to cancel several plans that I made for myself & my family. The noise level is totally unacceptable, a vibrating whining noise that permeates through our neighborhood. My first complaint, which the ordinance officer said was justified, in fact he told me that they were breaking the law. Another officer, a lieutenant I believe, said that Zamzows used to run their plaint at night & had to stop. I question Meridian's honesty in dealin be that Meridian does not want to lase a it business opabetthey afraid tof takingona powerful company such as Louisiana Pacific? g The dates & tunes of this complaint are: 1) April 4, 2004 from 11:00 pm to 6. am. The noise level was absolutely ridiculous, the noise increased and peaked AT 3:00 am, continuing till daylight. Had cancel my plans for the day, 2) April 24, 04 from 11:00 Pm till again till daylight. Th level, had no chance to sleep. ey a near record in noise pickup many leads. well b use of my tack'ofasleep wasp which I exhausted and no mood to work. as in 3) May l & 2 again the same times as above. Louisiana pacific showed that they could mess up an entire weekend. Friday night started out as loud as possible and continued through the night. Saturday was not as bad but as most nights unacceptable. Must add that I feel my Constitutional rights are ignored by Meridian. That Meridian does not enforce their own laws at my expense. I have EVERY intention in seeking damages from Louisiana Pacific. If Meti,dian does not prosecute Louisiana Pacific, the City of Meridian will be in front of a judge. After at least 3 YEARS of frustration my patience has worn out. I have lost income, and a way of life which the laws ofthe land are suppose to protect me from. 'racer y, har lice 821 W. 2�d Cc: mayor of Meridian, Idaho Statesman, Meridian, 3CI KTVH & KIVI 06/01/2004 11:28 2088467" - MERIDIAN CID ,..� PAGE 01 MEBLUDIAN 1A j POLICE DEPARTMENT i eef WM. (BILL) MUSSER PHONE: (208) 888-6678 Chief of Police .FAX: (208) 846-7366 FACSIMILE COVER SKEET DATE: h 6 T DELIVER FAX TO: 111. 5 L ( E /00 r4 -s TITLE/DEPARTMENT: ADDRESS: RECE WING FAX NUMBER: 3 Z Z CONFIDENTIAL : YES NO TOTAL MDM, XR OF PAGES, INCLUDING COVER, SHEET--s- FROM MERIDIAN POLICE DEPUTMENT SAX NLbMZR (208) 846-7337 NAME : VnlhiE�'1't�� TITLE/DEPARTMENT: COMbMNTS : & 12 41o , n ue.��cdvS 1k.Q Ca -_Td77 V ---Ts PLEASE CALL. IF YOV DO NOT RECEIVE; ALL FAX TRANSACTIONS SUCMSSFULLY (208) 846-7330. THIS TRANgmsSION IS INTENDED POR THE SOLE USE OF THE INDNIDUAL LISTED ABOVE AND MAY CONTAIN INPOFddATION THAT IS PRIVILEGED, CONFIDENTIAL, AND E=VT FROM DISCLOSURE UNDER APPLICABLE LAMP. YOU APR HEREBY NOTIFIED TH&T ANY DZSSS.MINATZON, DrSTRIBUT=G OR DUMICATI0i OS THIS TRANffidiSSION 13Y SONEOM OTHER THAN THE INTENDED ADDRESSES Olt THEIR DESIGNATED AG£NT IS STRICTLY PROHIBITED. 1401 East Watertower Meridian, Idaho 83642 06/01/2004 11:28 2088467- CID n PAGE 02 6-3-5 6-3-5: TRESPASSING: A. Illegal Entry To Property: It shall be unlawful for any person to take down any fence or to let down any bars or to open any gate in or on the property of another without the consent of the owner, occupant or person in charge thereof. (Ord. 164, 6-12-1967) B. Refusal To Leave Premises: It shall be unlawful for any person to refuse to leave either private, semiprivate or public property after he has been requested to do the same by the owner of the property, the owner's agent or any person properly vested with the authority and control of such property. (Ord. 219, 12-6-1971; amd. 1999 Code) 6-3-6: NOISES CREATING PUBLIC DISTURBANCE: A. Prohibited Acts: It is unlawful for any person to cause, or for any Person in possession of property to allow to originate from the property, sound that is a public disturbance noise, The fallowing sounds are determined to be public disturbance noises: 1. Horns Or Sirens: The frequent, repetitive or continuous sounding of any horn or siren attached to a motor vehicle, except as a warning of danger or as specifically permitted or required by law; 2. Repetitive Motor Vehicle Sounds: The creation of frequent, repetitive or continuous sounds in connection with the starting, operation, repair, rebuilding or testing of any motor vehicle, motorcycle, off-highway vehicle or internal combustion engine within a residential district, so as to unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property; 3. Yelling Or Shouting: Yelling, shouting, hooting, whistling or singing on or near the public streets which unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property; 4. Noise From Buildings: The creation of frequent, repetitive or continuous sounds which emanate from any building, structure, apartment, or condominium, which unreasonably interfere with the Peace, comfort, and repose of owners or possessors of real property, such as sounds from audio equipment, musical instruments, band sessions or social gatherings; City of Meridian 06/01/2004 11:28 2088467" � MERIDIAN CID PAGE 03 6-3-6 6-3-7 5. Motor Vehicle Sound Systems: Sound from motor vehicle sound Systems, such as tape players, radios, and compact disc players, operated at a volume $o as to be audible greater than one hundred feet (100') from the vehicle itself; 6. Audio Equipment: Sound from audio equipment, such as tape Players, radios, or compact disc players, operated at a volume so as to be audible greater than one hundred feet (1001 from the source, and if not operated upon the property of the operator. g• Exceptions: The foregoing provisions shall not apply to regularly scheduled events at parks, such as public address systems for baseball games or park concerts. C• Public Disturbance Noise Time Period: Public disturbance noises shall not be permitted within the City between the hours of eleven o'clock (11:00) P -M. and six o'clock (6:00) A.M. (Amd. Ord. 649, 8-20-1996) D. Violation, Penalties: Any person violatingthe ovisions Of Section shall be subject to penalty as proided in rSection 1-4.1 his of this Code. (Amd. Ord. 649, 8-20-1996, 1999 Code) 6-3-7: FALSE REPORTS: it shall be unlawful for any person: A. To make or file, or cause to be made or filed, an accident report knowing the same to be false or misleading in whole or in part; or B. To make or file, or cause to be made or filed, a theft report of a motor vehicle or other .personal property, knowing the same to be false or misleading in whole or in part; or C. To intentionally make, turn in or give a false alarm of need for police or ambulance assistance, or aid or abet in the commission of such act; D. To make or file any false, misleading or unfounded statement or report concerning the commission or alleged commission of any crime occurring within the City; and E. To furnish in any report required by the ordinances of this City any false or fictitious address, or any address other than a true address or intended address, or to furnish in making such report any false, untrue or misleading information or statement relating to any City of Meridian 06/01/2004 11:28 2088467." /'1 MERIDIAN CID � CHAPTER 12 PERFORMANCE STANDARDS FOR DISTRiCT USES SECTION; 11-12-1: General Provisions 11-12-2: Commercial And Industrial Uses 11-12-31 Unique Land Uses 11-12-1: GENERAL PROVISIONS: In addition to all other regulations adhered to: as specified in this Title, the following provisions shall be A. Conversion Of Dwellings To More Units: A residence may not be converted to accommodate an increased number of dwelling units unless: 1- The yard dimensions still meet the yard dimensions required by the regulations of this Title for new structures in that district; 2. The lot area per dwelling unit equals the lot area requirements for new structures in that district; 3. The floor area per dwelling unit is not reduced to less than that which is required for new construction in that district; and 4. The conversion is in compliance with all ordinances. other relevant codes and B. Temporary Buildings: Temporary buildings, equipment, and materials used in conjunction with construction trailers wo k May be permitted only in any district during the period the construction work is in progress; however, such temporary facilities shall be removed upon completion of the construction work. Storage Of such facilities or equipment beyond the completion date of the project shall require a certificate of zoning compliance authorized b the Administrator. y City Of Meridia , PAGE 04 06/01/2004 . 4 ' . 11:28 2088467" MERIDIAN CID 11-12-1 11-12-2 �- Required Trash Areas; q11 trash and/or garbage commercial, industrial, and multi -family residential @uses shall be enclosed on at least three (3) sides b a least four feet 4� Y solid wall or fence of at ,vehi ulla haccess tot or hand from suc ed building or structure. Adequate an for collection of trash or garbage as determined byuch area or areas shall be provided. (Ord. 430, 4-2.19g4) Y the Administrator 11-12-2: COMMERCIAL AND INDUSTRIAL USES: A. Performance Requirements: No land or building in any district shalt be used or occupied in any manner creating dangerous, injurious, noxious, or otherwise objectionable conditions which could adversely affect the surrounding areas. or adjoining t that - use permitted by this Title may be underrtakeneandxma nta nednf acceptable measures and safeguards to reduce dangerous and Objectionable conditions to acceptable limits as established by the following performance requirements: 1. Fire Hazards: Any activity involving the use of flammable or explosive materials shall be protected orstorage tadequate firefighting and fire -prevention equipment and by such safety devices as are normally used in the handling of any such material. Such hazards shall be kept removed from adjacent activities to a distance Which is compatible with the potential danger involved as specified in the Uniform Fire Code and the National Safety Foundation publications. 2. Radioactivity Or Electrical Disturbances: No activity shall emit harmful radioactivity at any point adversely affecting the operation of any equipment at any point other than that of the creator of such disturbance. 3. Noise: Objectionable noise which is due to volume, frequency, or beat shall be muffled or otherwise controlled. Air-raid sirens and related apparatus used solely for public purposes are exempt from this requirement. 4. Vibration; No vibration shall be without instruments on an adjoining lot or property. his discernible 5. Air Pollution: Air pollution shall be subject to the requirements and regulations established by the health authorities. Ctty of Meridian PAGE 05 int Chapter II Environmental Environmental Assessment U.S. Department of Housing 1. Project Number and Compliance Findin s and Urban Development HUD Program CDBG g for the Related Laws 2. Date Received RMS: HI -00487R Findings and Recommendations are to be prepared after the environmental analysis is completed. Complete items 1 through 15 as appropriate for all projects. For projects requiring an environmental assessment, also complete Parts A and B. For projects categorically excluded under 24 CFR 58.34, com Tete Part A. Attach notes and source documentation that support the findings. 3. Project Name and Location (Street, City, County, State) 4. Applicant Name and Address (Street, City, State, Zip Code), and Phone Meridian / LP Polymer Company Expansion City of Meridian, 33 E. Idaho Street, Meridian ID 83642 420 W. Franklin Rd, Meridian, ID 83642 (208)888-4433 5. [-]Multifamily ❑Elderly ®Other 6. Number of 7. Displacement ® No ❑Yes If Other, explain. Dwelling Units 1 Buildings If Yes, explain. Manufacturing expansion, LMI job Stories Acres «: 8. (New Construction ❑Rehabilitation ❑Other If Other, explain: Construct 10 MW electrical power feeder line to manufacturing plant. 9. Has an environmental report (Federal, State, or local) been used in completing this form? ®No ❑Yes If Yes, identify: 10. Planning Findings. Is the project in compliance or conformance with the following plans? Local Zoning ®Yes ❑No ❑Not Applicable Coastal Zone ❑ Yes ❑No ®Not Applicable Air Quality (SIP) ® Yes []No ❑Not Applicable Explain any "No" answer:. 11. Environmental Finding (check one) ❑Categorical exclusion is made in accordance with 58.35 or ®Environmental Assessment and a Finding of No Significant Are there any unresolved conflicts concerning The Impact (FONSI) is made in accordance with 58.40 or use of the site? ®No ❑Yes (explain): ❑Environmental Assessment and a Finding of Significant Impact is made, and an Environmental Impact Statement is required in accordance with 58.55. ®Project is recommended for approval (List any conditions and requirements) ❑Project is recommended for rejection (State reasons) 12. Preparer (signature) Date 13. Supervisor (signature) Date 14. Comments by Environmental Clearance Officer (ECO) (required by projects over 200 lots/units) ECO (signature) Date x 15. Comments (if any) by Chief Elected Official Chief Elected Official Date x Previous editions are obsolete form HUD -4128 (10/28/96) ref. 24 CFR Part 50 I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc H-41 Chapter II Exhibit I Part A. Compliance Findings for 50.4 50.5 Laws and Authorities 16. Coastal Barrier Resources 17. Floodplain Management (24 CFR Part 55) 18. Historic Preservation (36 CFR Part 800) 19. Tribal Contact (36 CFR Part 800) 20. Noise Abatement (24 CFR Part 51 Subpart B) 21. Hazardous Operations (24 CFR Part 51 Subpart C) 22. Airport Hazards (24 CFR Part 51 Subpart D) 23. Protection of Wetlands (E. O. 11990) 24. Toxic Chemicals & Radioactive Materials (50.3(i)) 25. Other 50.5 authorities (e.g., endangered species, sole source aquifers, farmlands protection, flood, insurance, environmental Justice) Part B. EnvironmentaMoeram Facture Environmental Project In Compliance Yes is No Source Documentation and Requirements for Approval Pro'ect is not in a coastal zone Project is not in 500 yr floodplain SHPO contacted for review. Tribe contracted for review. Normal construction noise controls during project. X Impact/Deficiencies X X X X X X Areas ???No hazardous oprations X No airport hazards. X X No wetlands areas. X ??? X No significant impact. 1/9 revious editions are obsolete I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc II -42 form HUD -4128 (10/28/96) Ref. 24 CFR Part 50 Anticipated Factors Impact/Deficiencies Source Documentation and Requirements for Approval None Minor Major 26. Unique Natural Features and X Areas 27. Site Suitability, Access, and X Compatibility with Surrounding Development 28. Soil Stability, Erosion, and X Drainage 29. Nuisances and Hazards (natural X and built 30. Water Supply/Sanitary Sewers 31. Solid Waste Disposal 32. Schools, Parks, Recreation, and X Social Services 33. Emergency Health Care, Fire and X Police Services 34. Commercial/Retail and X Transportation 35. Wild and Scenic Rivers X 36. Other revious editions are obsolete I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc II -42 form HUD -4128 (10/28/96) Ref. 24 CFR Part 50 Chapter II Exhibit I I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-Env Environ Assess.doc II -43 100% - Environmental 2/9 Statutory Checklist Project Name: Meridian / LP Polymer Business Expansion Project ID#: ICDBG - Area of Statutory $ Regulatory Provide Compliance Documentation Compliance Applicable to the I II III IV V VI Project Additional Material may be attached Historic Properties * See attached narrative. Tribal Representatives * See attached narrative. Wetlands Protection * See attached narrative. Noise Abatement * See attached narrative. Hazardous Industrial Operations: Manmade Hazards See attached narrative. Thermal/Explosive Hazards See attached narrative. Airport Hazards Unique Natural Features/Wild * See attached narrative. and Scenic Rivers Coastal Barrier Resources * See attached narrative. PLANNING: Air Quality * See attached narrative. PLANNING: Coastal Areas Coastal Zone Management See attached narrative. OTHER: Environmental Justice See attached narrative. OTHER: Sole Source- Aquifers * See attached narrative. OTHER: Endangered Species * See attached narrative. OTHER: Farmlands Protection * See attached narrative. I. Not Applicable to this project II. Consultation Required III. Review Required IV. Permit Required V. Determinations for Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-StaChck1st.doc Statutory Checklist Project Name: Meridian / LP Polymer Business Expansion Project ID#: ICDBG - _ Note: See HUD -399 -CPD, "Environmental Reviews at the Community Level' as revised for further details regarding the use of assessment formats. Prepared By: Sage Community Resources Title: Grant Administrators Date: 6/08/04 I. Not Applicable to this project II. Consultation Required III. Review Required IV. Permit Required V. Determinations for Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required 1:\WORK\PLANNING\CDBG\Meridian\L.ouisiana Pacific\ERR\04-StaChcklst.doc Provide Compliance Areas of Statutory & Documentation Regulatory Compliance I II III IV V VI Applicable to the Project Additional Material May be Attached Water Quality See attached narrative. Flood Plain Management See attached narrative. Toxic Chemicals/ Solid Waste Disposal - See attached narrative. Fish and Wildlife See attached narrative. State or Local Statues (to be added by local community) SEE BELOW: Compliance w/ Comp. Plan and See attached narrative. Zoning Ordinances. Engineering Approval See attached narrative. County Approval See attached narrative. Note: See HUD -399 -CPD, "Environmental Reviews at the Community Level' as revised for further details regarding the use of assessment formats. Prepared By: Sage Community Resources Title: Grant Administrators Date: 6/08/04 I. Not Applicable to this project II. Consultation Required III. Review Required IV. Permit Required V. Determinations for Consistency, Approval, Permits Obtained VI. Conditions and/or Mitigation Actions Required 1:\WORK\PLANNING\CDBG\Meridian\L.ouisiana Pacific\ERR\04-StaChcklst.doc Statutory Checklist Project Name: Meridian / LP Polymer Business Expansion Project ID#: ICDBG - _ Historic Properties - There will be no effect on historic properties. (See Attachment A — Letter from Idaho State Historic Preservation Office dated 5.12.04) Tribal Representatives — Letter mailed to Burns -Paiute General Council on 4.12.04. No response received. Wetlands - Project is not within a wetland. Wetlands Protection - Noise Abatement — Project complies with 24 CFR 51. Projects is within an industrial zone. Contract specifications will require contractor to limit construction activity to normal business hours if construction noise exceeds 75Ldn or if noise complaints are filed during construction. Hazardous Industrial OperationsThermal/Explosive Hazards - The proposed project does not create thermal or explosive hazards. This project does not increase thermal or explosive hazards. Airport Hazards — This project is not within and will have no effect on airport clear zones. Unique Natural Features & Areas — NA Coastal Barrier Resources - The City of Meridian is not located within any coastal area and is not affected by the Coastal Barrier Resources management criteria. PLANNING: Air Quality — This project will need to comply with all environmental regulations, including air quality permitting requirements and conditions. (See Attachment A — Letter from IDEQ dated 4.30.04. PLANNING: Coastal Zone Management - The City of Meridian is not located within a coastal zone management area; therefore, this is not applicable. PLANNING: Environmental Justice — The Meridian / LP Polymer Expansion Project will positively benefit the low -to -moderate income population through the creation of a minimum of 39 new manufacturing positions of which a minimum of 51% will be held by low -to -moderate income individuals. OTHER: Sole Source Aquifers - The Meridian / LP Polymer Expansion project will not affect a sole source aquifer. I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-StaChck1st.doc Statutory Checklist Project Name: Meridian / LP Polymer Business Expansion Project ID#: ICDBG - _ OTHER: Endangered Species — No endangered species are found in the area. (See Attachment A — Letter from USFWS dated 5.06.04 and letter from Idaho Fish and Game dated 4.21.04). OTHER: Farmlands Protection This project will not affect any farmland. Water Quality — This project will not affect water quality. Floodplain Management — This project does not fall within a floodplain as review from existing floodplain maps indicates (see Attachment B — Flood Insurance Map Number 16001 CO232 H). Toxic Chemicals/Solid Waste - The proposed construction will not involve any radioactive or toxic waste generation, manufacture or transport. Fish and Wildlife — This project will not affect fish and wildlife. (See Attachment A — Letter from USFWS dated 5.06.04 and letter from Idaho Fish and Game dated 4.21.04). (See Attachment A — letter from DEQ dated 5.8.02) State or Local Statutes Compliance with Comprehensive Plan, Zoning, Design Standards, and Final Approval — The proposed company expansion is located within an industrial zone and is in compliance with the City of Meridian's Comprehensive Plan. Building improvements will be reviewed to meet all applicable code and permit requirements. Engineering Approval - Engineering has been completed by Idaho Power to comply with PUC standards. County Approval - ACHD permits required. The statutory checklist indicates that the actions related to the project will not pose a significant environmental impact on any of the statutory requirements. Negative impacts would be negligible and beneficial impacts will result from the project. Construction of the project is in a developed industrial zoned area of the city and will not have a detrimental impact on the quality of the human or natural environment. SUMMARY OF ENVIRONMENTAL CONDITIONS: Air quality permit required. PROJECT MODIFICATIONS AND ALTERATIONS CONSIDERED: None ADDITIONAL STUDIES PREFORMED (ATTACHED STUDY OR SUMMARY): No further studies were deemed necessary. MITIGATION MEASURES NEEDED: None 1. Is Project in compliance with applicable laws and regulations? [X] YES [ ] NO 2. Is an EIS required? [ ] YES [X] NO 3. A Finding of Categorical Exclusion can be made. [ ] YES [X ] NO I:\WORK\PLANNING\CDBG\Meridian\Louisiana Pacific\ERR\04-StaChck1st.doc Chapter H Sample Field Notes Checklist Project Number: HUD Program: Project Name: Location: (street, city, county/state, & zip code) Number of Dwelling Units: nNew construction Environmental Project site is in a location described as: Central city Din undeveloped area ❑Suburban I infill urban development ❑In developing rural area Note to Reader: An Environmental Assessment (EA) is a concic public document that a Federal agency must prepare in order to comply wan the National Environmental Policy Act (NEPA) and the related Federal environmental laws and authorities. The EA must support decision making process and provide a clear rationale, justification, and documentation for ratings assigned. Instructions It is recommended that this checklist be used by HUD staff who prepare the Environmental Assessment (EA; form HUD -4128). It will constitute full documentation for many factors on the EA, and partial documentation for others. It will avoid narrative reports and expedite the environmental review process. This checklist, which is a slightly revised version of Appendix C of Handbook 1390.2, should be used pending revision of Handbook 1390.2. The number for each checksheet topic is the number that appears on form HUD -4128. Also, each checklist title/heading is followed by a reference to where the topic appears in the current Handbook 1390.2. Before the site visit, review the Phase I and all background information submitted with the application (if applicable). During the site visit, the preparers of form HUD - 4128 are to: (i) answer all relevant questions on this checklist; (ii) use the spaces provided for comments to include supplemental information as well as to record any recommended mitigation measures or requirements for project approval; (iii) key your answers to the relevant questions (using additional sheets of paper to provide more detailed information): and (iv) use the spaces provided for inspection/field observation; name and location of the qualified data source(s) that provided the information, for example, the local planning agency, the local housing and/or community development agency, the State environmental protection agency, the State Historic Preservation Officer, or other qualified data source.) Preparers are to obtain and use, as appropriate, any environmental report (Federal, State, or local) that may have already been prepared for the property or area in which the property is located. Several different types of maps will be useful in completing the review, such as the project plan or plot map, a location map showing major features and facilities in the vicinity, the USGS topographic map and FEMA flood map for the site area, and zoning/land use maps. Many of the conditions can and should be recorded directly on the project plan. Distances to major features and facilities (e.g., schools and fire stations) and a description of the surrounding area are examples. The plan can then be referenced as "source documentation" on form HUD -4128. source documentation to cite the information source used (e.g., title of a technical report, map, or special study; site Environmental Report List the Federal, State, or local agencies contacted to obtain their existing environmental reports and other data for the HUD environmental review for the proposed project: List the major reports obtained: (attach the report(s) or otherwise list the title, author, publication date) Planning Findings Is)he project in compliance or conformance with the iocal zoning? Yes ❑No ❑Not Applicable (If no or not apphcable, explain) Is the pode located within a coastal management rune (CZM)? Dyes To ❑Not Applicable If your answer is YES, the State Coasud Zone 1 iann«� ment (CZM) Agency must make a finding that the project is consistent with the approved State CZM pi ogr-1r:, Is the project in compliance with the all, quality ')rate Implementation Plan (SIP)? I:\WORK\PLANNING\CDBG\FORMS\_Admin FrmS Cturrcnt\ERI:\FO-NSI\02-Env Sample Field Notes.doc >_i-43) M Chapter 11 Environmental Yes ❑No ❑Not Applicable Exhibit I 3/9 c Comgtents: Source docu entation: Are there any unresolved conflicts concerning the use of the site? ❑Yes ❑No If your answer is YES, briefly explain: Coastal Barrier Resources Is the project located within a coastal barrier designated on a current FEMA flood map or Department of Interior coastal banter resources map? ❑ Yes NA No If your answer is YES, the law prohibits Federal funding of projects in designated coastal barriers. Flood Management (24 CFR Part 55) (see CF 3 and 4 of l-Ixndbook 1390.2) Is the pr ject located .within a floodplain desi-n. tcd ern a-vurgent FEMA flood map? ❑YesNNo Identify FEMA flood map used to make this finding: Community Name and Number:--.-.- Map umber:._Map Panel Number and Date of Map Panel If your answer is YES, use § 55.12 and the floodplain management decisionmaking process (§ 55.20) to comply with 24 CFR Part 55. Comments: Source documentation: (attach § 55.20 analysis) Historic Preservation (see CF 2 of Handbook 1390.2) Has the SHPO been notified of the project and requested to provide comments? Yes ❑No Is the property listed on or eligible for listing on the National Register of Historic Places? ❑Yes X0 Is the property located within or directly adjacent to an historic district? ❑Yes X0 Does the property's area of potential effects include an historic district or property? []Yes X0 If your answer is YES to any of the above questions. consult with the State Historic Preservation Officer (SHPO) and comply with 36 CFR part 500. Has the SI11'0 been or is being advised of HUD., t'inding`' 'Ryes ❑No Comments: Have appropriate tribal representatives been contacted? Source documentation: 1t-13�tN Noise Abatement (see CF 1 of Handbook t390.2) Is the project located near a major noise source, i.e.. civil airports (within 5 miles), military airfields (15 miles), major highways or busy roads (within 1,000 feet). or railroads (within 3,000 feet)? ❑Yes Wvo If your answer is YES, comply with 24 CFR 51, Subpart B which requires a noise assessment for proposed new construction. Use adopted DNL contours if the noise source is an airport. Comments: Source documentation: (attach NAG worksheet, 1:AWORK\PLANNING\CDBG\FORMS\_Admin FnrS Sample Field Notes.doc i.-4 4 Chapter If Exhibit I Environmental 4/9 (� Hazardous Industrial Operations (see CF 5 of Handt;ook 1390.2) Are industrial facilities handling explosive or fire -prone materials such as liquid propane, gasoline or other storage tanks adjacent to or visible from the proiect site'? ❑Yes ❑No If your answer is YES. use HUD I i:azards Guide and comply with 24 CFR Part 51, Subpart C. Comments: Source documentation: (attach ASD worksheets) Airport Hazards (see CF 5 of Handbook 1390.2) Is the project within 3,000 feet from the end of a runway at a civil airport? ❑Yes XNo Is the project within 2-1/2 miles from the end of a runway at a military airfield? ❑Yes ❑No If your answer is YES to either of the above questions, comply with 24 CFR Part 51, Subpart D. Comments: Source documentation: Protection of Wetlands (E.O. 11990) (see CF 3 and 4 of Handbook 1390.2) Are there drainage ways, streams, rivers, or coastlines on or near the site? ❑Yes PL No Are thereonds, marshes, bogs, swamps or other «-ctlands on or near the site? ❑Yes �to For projects proposing new construction and/or filling, the following applies: Is the project located within a wetland desi',nated on ;t National Wetlands Inventory map of the Department of the Interi r (DOI)'? ❑Yes L^0 If your answer is YES, E.O. 1 !'-)9(. Protection of Wetlands, discourages Federal funding of new construction or filling in wetlands and compliance is required with the wetlands decisionmaking process (§ 55.20 of 24 CFR Par: 5. Use proposed Part 55 published in the Federal Register on January 1, 1990 for wetland procedures). Comments: Source documentation: (attach § 55.20 analysis 1',)r new construction and/or filling) Toxic Chemicals and Radioactive Materials (see CF 5 of Handbook 1390.2) A N O, adw s Has a Phase I (ASTM) Report been submitted and reviewed? !v ❑Yes ❑No If your answer is NO, is a Phase I (ASTM) report needed? ❑Yes ❑No Are there issues that require a special/specific Phase II report before completing the environmental assessment? ❑Yes ❑No Is the project site near an industry disposing of chemicals or hazardous wastes? ❑Yes ❑No Is the site i sted on an EPA Superfund National Priorities or CERCLA, or equivalent State list? ❑Yes ❑fro Is the site located within 3,000 feet of a toxic or solid waste landfill site? ❑Yes []No Does the site have an underground storage tank.' ❑Yes []No If your answer is YES to any of the Ldoo e ques.:�r ,a c current techniques by qualified professionals to undertake investigations determined necessary k,mply with § 50.3(i). Are there any unresolved concerns that Could lead ra i lUD being determined to be a Potential Responsible Party (PRP)? ❑Yes D o I:\WORK\PLANNIiNG\CDBG\FORMS\_Admin Fans Current\ERI,\F0NSI\02-Env Sample Field Notes.doc H-45 Chapter 1/ Environmental Comments: Source documentation: (attach Phase I ASTM report) Exhibit I 5/9 Other a. Endangered Species (see EF 3.4 of Handbook l)90.2) Has the Department of Interior list of Endangered Species and Critical Habitats been reviewed? Wes ❑No Is the pr ject likely to affect any listed or proposed endangered or threatened species or critical habitats? ❑YesNo If your answer is YES, compliance is required with Section 7 of the Endangered Species Act, which mandates consultation with the Fish and Wildlife Service in order to preserve the species. Comments: Source documentation: b. Sole Source Aquifers Will the Vgposed project affect it sole source or nih,�r_tquifer? ❑Yes 'IYAK0 Comments: Source documentation: c. Farmlands Protection (see EF 3.3 ol' Handbook 1390.2) If the site or area is presently being farmed, does the project conform with the Farmland Protection Policy Act and HUD policy memo? ❑Yes QNo If your answer is YES, compliance is required with 7 CFR Part 658, Department of Agriculture regulations implementing the Act. Comments: Source documentation: d. Flood Insurance (for housing and buildings only) Is the building located or to be located within a Special Flood Hazard Area identified on a current Flood Insurance Rate Map (FIRM)? ❑Yes5No If your answer is YES, flood insurance protection is required for buildings located or to be located wit in a Special Flood I-fazard Area as a condition of approval of the project. In addition, compliance with S 55.12 and the floodplain management decisionmaking process (§ 55.20) is required (refer to item #17 above). Document the map used to determin-, Special Flood Hazard Area in above item #17 pertaining to community name and number, map panel numbcr and date of map panel. e. Environmental ,Justice ��' Is the project located in a predominantly minority and low-income neighborhood? ❑Yes �No Does the project site or neighborhood suffer lrolm disproportionately adverse environmental effects on minority and low-income populations relative to the community -at -large? ❑Yes gNo If your answer is YES, compliance is required with E.O. 12898, Federal Actions to Address Environmental Justice. Comments: Source documentation: Unique Natural Features and Areas (see EF 3.2 til Handbook 1390.2) Is the site Ticar natural features (i.e., bluffs or ch, I's) or near public or private scenic areas? ❑Yes _[!�No Are other n:aural resources visihle on site or in , !cini!y`? Will any such resources be adversely affected or will they adversely affect the project? I:\WORK\l'LA\'KING\CllQG\FORN1S\_Admin Finns CLII7int\I !:R`,F-ONSI\02-Env Sample Field Notes.doc .'1-46 Chapter 11 Environmental ❑Yes ❑No Comments: Exhibit I�� 6/9 Site Suitability, Access, and Compatibility v4ith ,;u�i�otmding Development (see EF 1.1 and 1.3 of Handbook 1390.2) Has the site has been used as a clump, unitary Ir,nd`il' or mine waste disposal area? ❑Yesf❑ 1 Is there paved access to the site' Yes No ❑ ❑ Are there ether unusual conditions on Site`? Yes No Is there indication of: Yes No Is there evidence of slope erosion or unstable slope conditions on or near the site? Yes ❑ No ❑ distressed vegetation ❑ ❑ oil/chemical spills flooding, etc.) in the neighborhood of the site'? waste material/containers ❑ ❑ abandoned machinery, cars, refrigerators, etc. ❑ ❑ ❑Unknown soil staining, pools of liquid ❑ ❑ transformers, fill/vent pipes, pipelines, drainage ❑ ❑ loose/empty drums, barrels ❑ ❑ strucaUes•< ❑ ❑ Is the project compatible with surrounding 11 area in terms of: ❑ El Are there .,_five rills and goalies o;: sit::" Yes No If the site ., not to be served by a ruiniL ipal v.k.L: ;c �ilcr disposal system, has a report of the Yes No Land use ❑ ❑ Building type (low/high-rise) ❑❑ ❑ •Height, bulk, mass ❑ ❑ Building density Will the project be unduly influenced by: Yes No Yes No Buildin« deterioration ❑ ❑ Transition of land uses El El Postponed maintenance ❑ ❑ Incompatible land uses El ❑ Obsolete public facilities ❑ ❑ [nadequMe off-street parking ❑ ❑ Are there air pollution generators nearlw which wonilc adversely affect the site: Yes No Yes No Heavy, Industry ❑ ❑ J,au parking facilities (1,000 or more cars) ❑ ❑ Inciner: tors I 1 ❑ I',e � travelled highway (6 or more lanes) ❑ ❑❑ Power venerating plants ❑ ❑ Oii r;llneries Cement plants ❑ ❑ Otho (specify) ❑ ❑ Comments: Source documentation: Soil Stability, Erosion, and Drainage (see EF 1.2 of Handbook 1390.2) Yes No Slopes: Not Applicable ❑Steep ❑Moderate ❑Slight Is there evidence of slope erosion or unstable slope conditions on or near the site? ❑❑ Is there evidence of ground subsidence, high water table, or other unusual conditions on the site? ❑ Is there anv visible evidence of soil problems (foundations cracking or settling, basement flooding, etc.) in the neighborhood of the site'? Have soil s Ladies or borings been made for the pro cct site or the area? ❑ ❑ ❑Unknown Do the soil studies or borings indicate marginal or unsatisfactory soil conditions? ❑ ❑ Is there indication of cross -lot runoff. svlales; drainage flows on the property? ❑ ❑ ❑ ❑ Are there visual indications of filled _,wund? If your:.!—ver is YES, was a 9(_, rcpt -iv iaalvs_!,mitted? > 11 El ❑ El Are there .,_five rills and goalies o;: sit::" If the site ., not to be served by a ruiniL ipal v.k.L: ;c �ilcr disposal system, has a report of the soil condilic)ns suitable for on-site septi,_ systcn,; :),:. n submitted? ❑ ❑ ❑N.A. I:\WORK\PLANNING\CDBG\FORMS\_Admin Frets CuNU111\_RP, FONSI\02-Env Sample Field Notes.doc ii -47 Chapter II Is a soils report (other than structural) needed? Are structural borings or a dynamic soil analysisiucolog,ical study needed? Comments: Source documentation: Exhibit I Nuisances and Hazards (see EF 1.3 and 1.4 of Handbool< 1390.2) Will the project be affected by natural hazards: Fire hazard materials Wind/sand storm concerns Poisonous plants, insects, animals Hazardous terrain features Environmental ❑ ❑ ❑ ❑ 7/9 Yes No ❑ ❑ El EJ ❑ ❑ ❑ ❑ Yes No Faults, fracture ❑ V Cliffs, blu' !'s, crevices ❑ ❑ ❑ Slope -failures from rains E ❑ �' Unprotected water bodies Will the project be affected by built hat:.uds ane i?uis:nces: ❑ Fire hazard materials Wind/sand storm concerns Poisonous plants, insects, animals Hazardous terrain features Environmental ❑ ❑ ❑ ❑ 7/9 Yes No ❑ ❑ El EJ ❑ ❑ ❑ ❑ Comments: Source documentation: Water, Suppiv, Sanitary Sewers, and Solid Waste Disposal (see EF 2.1, 2.2, and 2.4 of Handbook 1390.2) Is the site served by an adequate and acceptable: water supply ❑Yes ❑No ❑Municipal ❑Private; sanitary sewers and waste water disposal systen.s ❑Yes ❑No ❑Municipal ❑Private; and trash collection and solid waste disposal ❑Yes C]No ❑Municipal []Private. I:\WORK\PLANING\CDBG\FORMS\_Admin Frets Cwrenr..ERR`,H)"IS 1\02 -Env Sample Field Notes.doc �I it. NC) Yes ❑ No ❑ ❑ Inadequate screened drainage catchments Hazardous street ❑ El Hazards in vacant lots El 1:1 Dangerous intersection Ell❑ Chemical tank -car terminal ❑ E] Through n affic Inadequate separation of pedestrian/vehicle traffic F-1 E] Other hazardous chemical storage ❑ Childdrren's play areas located next to High-pressure gas or liquid petroleum El R freeway or other high traffic way ❑ ❑ transmission lines on site El E-1 Inadequate street lighting ❑ ❑ ❑ ❑ Overhead transmission lines Hazardous cargo transportation routes El El Quarries or other excavations El 1:1 Oil wells El El landfills or mining, or gas ❑ ❑ Railroad crossing ❑ [j Industrial operations Will the pi oject be affected by nuisances: Yes No Gas, smok.>> fumes Yes ❑ No ❑ Unsightly land uses F] F] Odors ❑ ❑ Front -lawn parking R El Vibration ❑ ❑ Abandoned vehicle ❑ 1:1Glare from parking area ❑ ❑ f Vermin infestation ❑ ❑ Vacant/bo.irded-up buildings ❑ ❑ Industrial nuisances ❑ ❑ Other Comments: Source documentation: Water, Suppiv, Sanitary Sewers, and Solid Waste Disposal (see EF 2.1, 2.2, and 2.4 of Handbook 1390.2) Is the site served by an adequate and acceptable: water supply ❑Yes ❑No ❑Municipal ❑Private; sanitary sewers and waste water disposal systen.s ❑Yes ❑No ❑Municipal ❑Private; and trash collection and solid waste disposal ❑Yes C]No ❑Municipal []Private. I:\WORK\PLANING\CDBG\FORMS\_Admin Frets Cwrenr..ERR`,H)"IS 1\02 -Env Sample Field Notes.doc �I it. Chapter II \. Environmental If the water supply is non- unicipaOias an acceptable. `system" been approved by appropriate authorities and a-encies? ❑Yes ❑No _ If the sanitary sewers and waste water disposal systems are nonLmunicipal'�has an acceptable "system" been approved by appropriate authorities and agencies' - ❑Yes ❑No Comments: Source documentation: Exhibit I 8/9 Schools, Parks, Recreation, and Social Services (see'J/EF 4, 5, and 6 of Handbook 1390.2) Will the local school system have the capability to service the potential school age children fr m the project? Ayes ❑No Ate parks :ind play spaces available on site or nearby? ❑Yes ❑No Will social services be available on site or nearby for residents of the proposed project? ❑ Yes ❑ No Comments: Source dOCUlnentation: Emerp;ency I 1 ealth Care, Fire and Police Services (see U/EF 7, 8, and 9 of Handbook 1390.2) Are emer,cncy health care providers lu ated within ; easonable proximity to the proposed project? OYes ❑''No Approximate responsc hme__ Are police services located within reas�)nable pro?amity to the proposed project? ❑Yes ❑No Approximate response time: Is fire fighting protection O municipal O volunteer adequate and equipped to service the project? ❑Yes ❑No Approximate/estimated response time: Comments: Source documentation Commercial/12etail and Transportation (see U/EF 10 and I I of Handbook 1390.2) Are commercial/retail shopping services nearby? ❑Yes F,, No Is the proje.;t accessible to employment, shopping and services by ❑public transportation or ❑private %chicle? Is adequate public transportation availaNe frcnn the project to these facilities? ❑ Yes ❑ No Are the approaches to the project on, err,. s.,fe nci atnaetive? ❑ Yes C No Conditions aj:d Requirements for Apprw,al: Ar.: miti(,anon measures required? ❑Yes �Nt' If your answer is Yes, list and describe: I:AWORK\PLAP.:,!NG\CDBG\FORMS\_Aclmin 1:rr- Cmc:-MERP\f < NSI\02-Env Sample Field Notes.doe ;-49 I , £hapicr Il Brief Description of the Project: Field Inspection on: (daate) Exhibit I By: (signature) n I:\WORK\PLANNING\CDBG\FORMS\_Admin Frm> Clan"e;)t\EIaZ\F(-)NSI\02-Env Sample Field Notes.doe Il -50 Environmental WE /N1 STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY 1410 North Hilton • Boise, Idaho 83706-1255 • (208) 373-0502 April 15, 2004 Certified Mail No. 70001670 0013 8128 5290 Mr. Kenneth Ropski Manufacturing Manager Louisiana-Pacific Corp. 420 W. Franklin Road Meridian, ID 83642 RE: Facility ID No. 001-00115, Louisiana-Pacific Corp., Meridian Final Permit to Construct Dear Mr. Ropski: Dirk Kempthome, Governor C. Stephen Allred, Director The Idaho Department of Environmental Quality (DEQ) is issuing Permit to Construct (PTC) Number P-030058 to the Louisiana-Pacific Corporation for their Meridian facility in accordance with IDAPA 58.01.01.200 through 228 (Rules for the Control of Air Pollution in Idaho). This permit is effective immediately and is based on your permit application received October 22, 2003. This permit does not release Louisiana-Pacific Corporation from compliance with all other applicable federal, state, or local laws, regulations, permits, or ordinances. A representative of the Boise Regional Office will contact you regarding a meeting with DEQ to discuss the permit terms and requirements. DEQ recommends the following representatives attend the meeting: your facility's plant manager, responsible official, environmental contact, and any operations staff responsible for day-to-day compliance with permit conditions. Pursuant to IDAPA 58.01.23, you, as well as any other entity, may have the right to appeal this final agency action within 35 days of the date of this decision. However, prior to filing a petition for a contested case, I encourage you to call Bill Rogers at (208) 373-0502 to address any questions or concerns you may have with the enclosed permit. Sincerely, `/Martin Bauer Administrator Air Quality Division MBBR/sd Permit No. P-030058 Enclosures n CSA/BR/sd Permit No. P-030058 G:Wir QualivAtationary Source\SS LuMTC\LP Meridian\P-030058Vinal\P-030058 Final PTC.doc PERMIT NO.: P-030058 Air Quality FACILITY ID NO.: 001-00115 PERMIT TO CONSTRUCT AQCR: 64 CLASS: B State of Idaho SIC: 2431 ZONE: 11 Department of Environmental Quality UTM COORDINATE (km): 548.3, 4828.3 1. PERMITTEE Louisiana-Pacific Corp. 2. PROJECT Plant Expansion Project 3. MAILING ADDRESS CITY STATE ZIl' 420 West Franklin Road Meridian Idaho 83642 4. FACILITY CONTACT TITLE TELEPHONE Dave Harvey Corporate Environmental Affairs Manager (800) 547-6331 5. RESPONSIBLE OFFICIAL TITLE TELEPHONE Kenneth Ropski Manufacturing Manager (208) 888-6798 6. EXACT PLANT LOCATION COUNTY 420 West Franklin Road Ada 7. GENERAL NATURE OF BUSINESS & KINDS OF PRODUCTS Composite decking manufacturing 8. GENERAL CONDITIONS This permit is issued according to IDAPA 58.01.01.200, Rules for the Control of Air Pollution in Idaho, and pertains only to emissions of air contaminants regulated by the state of Idaho and to the sources specifically allowed to be constructed or modified by this permit. This permit (a) does not affect the title of the premises upon which the equipment is to be located; (b) does not release the permittee from any liability for any loss due to damage to person or property caused by, resulting from, or arising out of the design, installation, maintenance, or operation of the proposed equipment; (c) does not release the permittee from compliance with other applicable federal, state, tribal, or local laws, regulations, or ordinances; (d) in no manner implies or suggests that the Department of Environmental Quality or its officers, agents, or employees, assume any liability, directly or indirectly, for any loss due to damage to person or property caused by, resulting from, or arising out of design, installation, maintenance, or operation of the proposed equipment. This permit is not transferable to another person, place, or piece or set of equipment. This permit will expire if construction has not begun within two years of its issue date or if construction is suspended for one year. This permit has been granted on the basis of design information presented with its application. Changes of design or equipment may require DEQ approval pursuant to the Rules for the Control of Air Pollution in Idaho, IDAPA 58.01.01.200, et seq. C. STE AL D, DIRECTOR DATE ISSUED: April 15, 2004 DEP ENT OF ENVIRONMENTAL QUALITY CSA/BR/sd Permit No. P-030058 G:Wir QualivAtationary Source\SS LuMTC\LP Meridian\P-030058Vinal\P-030058 Final PTC.doc ACRONYMS, UNITS, and CHEMICAL NOMENCLATURE AIRS Aerometric Information Retrieval System AQCR Air Quality Control Region CO carbon monoxide DEQ Idaho Department of Environmental Quality HDPE high density polyethylene IDAPA a numbering designation for all administrative rules in Idaho promulgated in accordance with the Idaho Administrative Procedures Act Ian kilometer lb/hr pound per hour MMBtu/hr million British thermal units per hour NOx nitrogen oxides O&M operations and maintenance PM,o particulate matter with an aerodynamic diameter less than or equal to a nominal 10 micrometers RPM revolutions per minute SIC Standard.Industrial Classification SO2 sulfur dioxide T/yr tons per year UTM Universal Transverse Mercator VOC volatile organic compound Page 3 1. WOOD HANDLING SYSTEM 1.1 Process Description The wood handling system is designed to operate with various types of wood fiber, including end trim blocks. The wood waste enters the process via a truck dump hopper. From the hopper, this material passes over a combination of rolls and a scalping screen that are designed to sort material by weight and size. The trim blocks that are separated out are conveyor fed to a Trim End Hog that busts the blocks up and reintroduces the wood fiber back into the wood handling system. Wood is fed into the primary hammermill which further reduces it in size and then delivers it into a 120,000 cubic foot storage silo or the fines are directed to a second wet wood storage silo. The moisture content of the wet wood waste is around seven to 10% by weight. Emissions from the secondary hammermill are controlled by Wood Handling Baghouse #3. 1.2 Emissions Control Description The Trim End Hog, the wood storage silo, and the secondary hammermill are the emissions sources associated with the wood handling system. Particulate matter is the only air pollutant emitted. Particulate matter emissions from each emissions source are vented to dedicated baghouses. The baghouse stacks or vents are the emissions points. Table 1.1 lists the emissions sources, the emissions points, and the unique emissions point unit identification numbers associated with wood handling system.. Table 1.1 WOOD HANDLING SYSTEM F.M1CC1nNQ cnrtuntcc >, nriccin�rc n.,.�,— . :EmissonsiSource -----•-----.......,......�, s...uv.�avnOrvil\1J t%VgIJUAl111) Emissioiis Point PM Emission Point UmtiIDr;. Trim End Ho Wood Handling Baghouse #1 C17 Wood storage silo Wood Handling Baghouse #2 C18 Secondary hammermill Wood Handling Baghouse #3 C22 Emissions Limits 1.3 Emissions Limits The PMto emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack shall not exceed any corresponding emissions rate limits listed in Table 1.2. Table 1.2 WOOD HANDLING BAGHOUSE NOS. 1 AND 2, AND THE SIFTER BAGHOUSE EMISSIONS i.iMTTS' Source PM Wood Handling Baghouse #1 (C17) 0.63 2.76 Wood Handling Baghouse #2 (C18) 0.63 2.76 Wood Handling Baghouse #3 (C22) 0.24 1.03 pernnuee snan not exceea tree IYyr listed based on any consecutive 12 -month period. Page 4 1—N.., 1.4 Grain Loading Limits The PM emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). 1.5 Visible Emissions Limit Emissions from the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack, vent, or other functionally equivalent opening associated with the Wood Handling System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Operating Requirements 1.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain, pressure drop monitoring devices to continuously measure the pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 1.7 BaQhouse Pressure Drop The pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 1.8 Reasonable Control of Fugitive Emissions The permittee shall reasonably control fugitive emissions resulting from the operation of the Wood Handling System as required by IDAPA 58.01.01.651. Monitoring and Recordkeeping Requirements 1.9 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Wood Handling Baghouse #1 stack, the Wood Handling Baghouse #2 stack, and the Wood Handling Baghouse #3 stack to demonstrate compliance with Permit Condition 1.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. Page 5 77 arcw�� 1� t� ��€� o�1, A f � Io 5�:.zi.. t_��'ri`ks' Y�;a'�''¢!4�a�,k X11 Louisiana-PacificCorp. Facility EDNo.00 00 115 1 Date Issued:April 00 - The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 1.10 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. 1.11 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Wood Handling Baghouse #1, Wood Handling Baghouse #2, and the Wood Handling Baghouse #3, and the pressure drop monitoring devices required by Permit Condition 1.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. 1.12 Fugitive Dust Monitoring The permittee shall conduct monthly facility -wide inspection of potential sources of fugitive emissions resulting from the operation of the Wood Handling System, during daylight hours and under normal operating conditions to ensure that the methods used to reasonably control fugitive emissions are effective. If fugitive emissions are not being reasonably controlled, the permittee shall take corrective action as expeditiously as practicable. The permittee shall maintain records of the results of each monthly fugitive emission inspection. The records shall include, at a minimum, the date of each inspection and a description of the following: the perrnittee's assessment of the conditions existing at the time fugitive emissions were present (if observed), any corrective action taken in response to the fugitive emissions, and the date the corrective action was taken. Page 6 ED No. 00 00Issued: April004 1 1 1 1 •. 1 •. 1 2. WOOD DRYERS 2.1 Process Description Two natural gas-fired dryers are used to reduce the moisture content of the wood waste to meet product specifications. The moisture content of the wood waste entering the dryers is typically around 7 to 10% by weight. This material is dried to a moisture content of less than 2% by weight. Each wood dryer is rated at 5.0 MMBtu/hr when fired on natural gas. Once dried, the wood material is removed from the dryers by a blower system and is collected in two dedicated baghouses. The dried wood material drops out of the baghouses through rotary air locks and is'pneumatically conveyed to dry wood storage bins sized for only one blending batch. 2.2 Emissions Control Description The two wood dryers are emissions sources. The air pollutants emitted by the wood dryers are natural gas combustion products (i.e. PM, CO, NOx, SO2, and VOC's) and particulate matter. All of these pollutants are vented to two dedicated baghouses; only particulate matter is controlled. The two baghouse stacks join together and exit the building as one stack. The combined baghouse stack or vent is the emissions points. Table 2.1 lists the emissions sources, the air pollution control devices, the unique air pollution control device unit identification numbers associated with the two wood dryers. Table 2.1 WOOD DRYER EMISSIONS SOURCES EMISSIONS POINTS AND UNIT ID Emiss;oas.Source " Controf Device- : Control Device Unit ID >Emtss ops Point ID 4, > Wood dryer #1 Wood Dryff Baghouse #1 CIS C15 Wood dnier #2 Wood Dryer Ba house #2 C16 C16 Emissions Limits 23 Emissions Limits The PMto emissions from the wood dryer stacks shall not exceed any corresponding emissions rate limits listed in Table 2.2. The permittee shall not exceed the T/yr listed based on any consecutive 12 -month period 2.4 Grain Loading Limits The PM emissions from the Wood Dryer Baghouse #1 stack and the Wood Dryer Baghouse #2 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). Page 7 Aaft'll- ..5. t � ? 5�� B %� ' 11 Louisiana-Pacific Corp.Facility EDNo.00 00115 11 Date Issued:April004 _ 2.5 Visible Emissions Limit Emissions from the Wood Dryer Baghouse #I stack and the Wood Dryer Baghouse #2 stack, vent, or other functionally equivalent opening associated with the Wood Dryers, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Operating Requirements 2.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain pressure drop monitoring devices to continuously measure the pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 2.7 Baghouse Pressure Drop The pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. Monitoring and Recordkeeping Requirements 2.8 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Wood Dryer Baghouse #1 stack and the Wood Dryer Baghouse #2 stack to demonstrate compliance with Permit Condition 2.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 2.9 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Wood Dryer Baghouse #1 and Wood Dryer Baghouse #2 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. Page 8 rdi 77 s 'a �e MITI 11 wilMOM 014 mill •• • 11 No. 11 11 115 1.te Issued: April 15, 2004 2.10 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Wood Dryer Baghouse #l, Wood Dryer Baghouse #2, and the pressure drop monitoring devices required by Permit Condition 2.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 9 c �'i • f p ��F1/ f �p Y 9;;,�j'- p '" p'j R -� y;f,�; { 3 s» Crx - r `®D �N 1�1 • p • • - No. z' 00 115 Date Issued: 3. FINISHING LINE SYSTEM 3.1 Process Description Finished boards from the extruders are conveyed directly into three combination moulders, then embossed. There are three in-line systems, each consisting of a heavy duty, six spindle moulder configured with a bottom, top, bottom, top, side, side, configuration and a minimum of 25 hp motors on the horizontal spindles. These machines feed at a rate of up to 80 feet per minute and are connected to a heated roll embossing machine. The moulders are used to cut a variety of openings or channels in the finished boards to meet varying customer demands. After the boards exit the moulder, they right angle transfer and are automatically stacked. Once a unit is completely stacked, it is indexed out on a roll case for final banding and wrapping. Finished goods are stored in existing shed structures. 3.2 Emissions Control Description The moulders are the emissions sources for the two new finishing lines. Particulate matter emissions from each emissions source are vented to three separate baghouses. The baghouse stacks or vents are the emissions points. Table 3.1 lists the proposed emissions sources, the emissions points, and the unique emissions point unit identification numbers associated with new finishing line system. Table3.1 FINISHING LINE SYSTEM F.MICNTANc c IJIDPl,c TMiCCiANC Dn•A,To .,.,�,.,.,...r ,:., 'Emiss;ons Source. � Emissions Point a\V 1 Vii\i t11\L Vl\ll 1L ')E{anss�onPoint:Upit.ID Finishing Line #1 Finishing Line Baghouse #1 v': C12 Finishing Line #2 Finishing Line Baghouse #2 C13 Finishing Line #4 Finishing Line Baghouse #4 C21 Emissions Limits 3.3 Emissions Limits The PM,o emissions from the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack shall not exceed any corresponding emissions rate limits listed in Table 3.2. Table 3.2 FINISHING LINE BAGHOUSE NOS. 1, 2, AND 4 EMISSIONS RATE LIMITS �11Ixe ..w I?M �sss�t►t,00 ': ib/hr � _ �/X� � �, Finishing Line Baghouse #1 (C12) 0.27 1.16 Finishing Line Baghouse #2 (C13) 0.27 1.16 Finishing Line Baghouse #4 (C21) 0.27 1.16 N-.. Lw awu im uxuuuo [Ile I/yr nstea basea on any consecutive 12 -month period. 3.4 Grain Loading Limits The PM emissions from the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). Page 10 _ �M r — 7 S1'71�� _�� alba �9iU°11 Imi - "• - r _:, '^^fir' �'.�:y�k).,�, g.. a ° III OW611H.Wilrd� 1 1 Facility D 1 00 1 Issued:April 0' 1 1 1 1 1•. 1 3.5 Visible Emissions Limit Emissions from the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack, vent, or other functionally equivalent opening associated with the Finishing Line System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Operating Requirements 3.6 Pressure Drop Monitoring Device The permittee shall install, calibrate, operate, and maintain, pressure drop monitoring devices to continuously measure the pressure drop across Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 3.7 Baebouse Pressure Drop The pressure drop across Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 3.8 Reasonable Control of Fugitive Emissions The permittee shall reasonably control fugitive emissions resulting from the operation of the Finishing Line System as required by IDAPA 58.01.01.651. Monitoring and Recordkeeping Requirements 3.9 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Finishing Line Baghouse #1 stack, Finishing Line Baghouse #2 stack, and Finishing Line Baghouse #4 stack to demonstrate compliance with Permit Condition 3.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. Page i l Facility 11) 1 p -00 115 Date 1 1 1 IMO, 3.10 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Finishing Line Baghouse #l, Finishing Line Baghouse #2, and Finishing Line Baghouse #4 once per week while the baghouses are operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. 3.11 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Finishing Line Baghouse #1, Finishing Line Baghouse #2, and Finishing Line Baghouse #4, and the pressure drop monitoring devices required by Permit Condition 3.6 for each baghouse. The O & M manual shall describe the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. 3.12 Fugitive Dust Monitoring The permittee shall conduct monthly facility -wide inspection of potential sources of fugitive emissions resulting from the operation of the Finishing Line System, during daylight hours and under normal operating conditions to ensure that the methods used to reasonably control fugitive emissions are effective. If fugitive emissions are not being reasonably controlled, the permittee shall take corrective action as expeditiously as practicable. The permittee shall maintain records of the results of each monthly fugitive emission inspection. The records shall include, at a minimum, the date of each inspection and a description of the following: the permittee's assessment of the conditions existing at the time fugitive emissions were present (if observed), any corrective action taken in response to the fugitive emissions, and the date the corrective action was taken. Page 12 °s f��e�Fti�141� .fNo. 001-00115 Date Issued: April 15, 2004 4. REGRIND SYSTEM 4.1 Process Description The regrind system is used to grind the cut and brushed material generated by the two new finishing lines, as well as any rejected finished boards. This material is ground to approximately 1/4" in size, pneumatically conveyed to and collected in a baghouse, and reintroduced into the extruding process. 4.2 Emissions Control Description The grinding equipment is the emissions source for the regrind system. Particulate matter emissions from the emissions source are vented to a separate baghouse. The baghouse stack or vent is the emissions point. Table 4.1 lists the proposed emissions source, the emissions point, and the unique emissions point unit identification number associated with new regrind system. Emissions Limits 4.3 Emissions Limits The PMto emissions from the Finishing Line Baghouse #3 stack shall not exceed any corresponding emissions rate limits fisted in Table 4.2. Table 4.2 FINISHING LINE BAGHOUSE #3 EMISSIONS RATE LIMITS The permittee shall not exceed the T/yr listed based on any consecutive 12 -month period. 4.4 Grain Loading Limits The PM emissions from the Finishing Line Baghouse #3 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). 4.5 Visible Emissions Limit Emissions from the Finishing Line Baghouse #3 stack, vent, or other functionally equivalent opening associated with the Regrind System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 5 8.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Page 13 Finishing Line Baghouse #3 (C14) 0.27 1.16 The permittee shall not exceed the T/yr listed based on any consecutive 12 -month period. 4.4 Grain Loading Limits The PM emissions from the Finishing Line Baghouse #3 stack shall not exceed 0.005 grains per dry standard cubic foot (gr/dscf). 4.5 Visible Emissions Limit Emissions from the Finishing Line Baghouse #3 stack, vent, or other functionally equivalent opening associated with the Regrind System, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 5 8.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Page 13 Operating Requirements 4.6 Pressure Droll Monitoring Device The permittee shall install, calibrate, operate, and maintain, pressure drop -monitoring devices to continuously measure the pressure drop across Finishing Line Baghouse #3. The pressure drop monitoring devices shall be calibrated and maintained according to the manufacturers and O&M manual specifications. Documentation of the manufacturers recommended operating specifications shall remain onsite at all times, and shall be made available to DEQ representatives upon request. 4.7 Baghouse Pressure Drop The pressure drop across Finishing Line Baghouse #3 shall be maintained within manufacturer and O&M manual specifications. Documentation of the operating pressure drop specifications for each baghouse shall remain onsite at all times, and shall be made available to DEQ representatives upon request. Monitoring and Recordkeeping Requirements 4.8 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the Finishing Line Baghouse #3 stack to demonstrate compliance with Permit Condition 4.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 4.9 Monitor Operating Parameters The permittee shall monitor and record the pressure drop across Finishing Line Baghouse #3 once per week while the baghouse is operating. Records of this information shall remain onsite for the most recent two-year period, and shall be made available to DEQ representatives upon request. 4.10 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for Finishing Line Baghouse #3, and the pressure drop monitoring devices required by Permit Condition 4.6 for each baghouse, which describes the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the baghouses. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 14 ',, �.-- - - r ,�J .i,;��.,.y��h gyp- i �a.,f•,� r„ r ,yc..,,,�+� f, �*� z7, _ 5. HDPE STORAGE SILO AND DRY WOOD DAY BINS 5.1 Process Description The HDPE storage silo is used to store HDPE resin. The HDPE resin is pneumatically transferred from a delivery truck to the storage silo. Particulate matter emissions resulting from loading will be controlled by a bin vent. The bin vent is a passive air pollution control device. The dry wood day bins store processed dry wood to be used in the extrusion process. Particulate matter emissions resulting from loading will be controlled by a bin vent. The bin vent is a passive air pollution control device. 5.2 Emissions Control Description The HDPE storage silo is the emissions source, and the bin vent is the emissions point. Dry Wood Day Bin #1 and Dry Wood Day Bin #2 are the emissions sources, and the bin vents are the emissions points. Table 5.1 lists the emissions source, the emissions point, and the unique emissions point unit identification number associated with the HDPE Storage Silo and the dry wood day bins. T.,ti1. c , unvF cTnu a r_F. SILO EMISSIONS SOURCES. EMISSIONS POINTS, AND UNIT ID Emissions:Soiirce Emissions Poinf Emission Poitif<Unit ID. HDPE storage silo #4 HDPE Silo Bin Vent #4 C19 Dry Wood Day Bin #1 Dry Wood Day Bin vent #1 C23 Dry Wood Day Bin #2 Dry Wood Day Bin vent #2 C24 Emissions Limits 5.3 Emissions Limits The PMIo emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack shall not exceed any corresponding emissions rate limits listed in Table 5.2. Table 5.2 HDPE SILO BIN VENT #4 AND DRY WOOD DAY BIN VENT NOS.1 AND 2 EMISSIONS RATE LIMITS � z PM � :. �' 1� � .r`� .n�:f 1��7R�un �� 1 3 �9�Mk�.} k '•��S''b� ;aT�c:',`. HDPE Silo Bin Vent #4 (C19) 0.012 0.052 Dry Wood Day Bin vent #1 (C23) 0.012 0.052 Dry Wood Day Bin vent #2 (C24) 0.012 0.052 The permittee shall not exceed the T/yr listed based on any consecutive 12 -ninth period. 5.4 Grain Loading Limits The PM emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack shall not exceed 0.0025 grains per dry standard cubic foot (gr/dscf). Page 15 Permitte Louisiana-Pacific Corp. Facility ID No. 001-00115 I Date Issued: I April 15, 2004 Location I Meridian, Idaho 5.5 Visible Emissions Limit Emissions from the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack, vent, or other functionally equivalent opening associated with the HDPE Storage Silo and Dry Wood Day Bin #1 and Dry Wood Day Bin #2, shall not exceed 20% opacity for a period or periods aggregating more than three minutes in any 60 -minute period as required by IDAPA 58.01.01.625. Opacity shall be determined by the procedures contained in IDAPA 58.01.01.625. Monitoring and Recordkeeping Requirements. 5.6 Visible Emissions Monitoring Once per month, the permittee shall conduct a visible emissions inspection of the HDPE Silo Bin Vent #4 stack, Dry Wood Day Bin vent #1 stack, and Dry Wood Day Bin vent #2 stack to demonstrate compliance with Permit Condition 5.5. If any visible emissions are present, the permittee shall take appropriate corrective action as expeditiously as practicable. If the corrective action does not eliminate the visible emissions, then a Method 9 visible emissions observation shall be conducted as soon as possible, but in no case later than 48 hours after the failure of the corrective action to remedy the visible emissions. A minimum of 30 observations shall be recorded when conducting the opacity test. The permittee shall maintain records of the results of each monthly visible emission inspection and each opacity test when conducted. The records shall include, at a minimum, the date and results of each inspection and test and a description of the following: the permittee's assessment of the conditions existing at the time visible emissions are present (if observed), any corrective action taken in response to the visible emissions, and the date corrective action was taken. 5.7 Operations and Maintenance Manual Requirements Within 60 days after startup, the permittee shall have developed an O&M manual for the HDPE Silo Bin Vent #4, Dry Wood Day Bin vent #1, and Dry Wood Day Bin vent #2 which describes the procedures that will be followed to comply with General Provision 2 and the manufacturer specifications for the bin vent. This manual shall remain onsite at all times and shall be made available to DEQ representatives upon request. Page 16 6. SUMMARY OF EMISSIONS LIMITS Table 6.1 provides a summary of all emissions limits required by this permit: Table 6.1 HOURLY AND ANNUAL PMI• EMISSIONS RATE LIMITS LP BUILDING SPECIALTY PRODUCTS GROUP ME IAN, IDAHO Ya , �� ons.P-��n� � l�nn3�slan� Fsl�i�son5 Finishing Line Baghouse #1 stack C12 0.27 1.16 Finishing Line Baghouse #2 stack C13 0.27 1.16 Finishing Line Baghouse #3 stack C14 0.27 1.16 Finishing Line Baghouse #4 stack (C21) 0.27 1.16 Wood Dryer Baghouse #1 stack C15 0.39 1.73 Wood Dryer Ba house #2 stack C16 0.39 1.73 Wood Handling Baghouse #1 stack C17 0.63 2.76 Wood Handling Baghouse #2 stack C18 0.63 2.76 Wood Handling Baghouse #3 stack C22 0.24 1.03 HDPE Silo Bin Vent #4 C19 0.012 0.052 Dry Wood Day Bin vent #1 C23 0.012 0.052 Dry Wood Day Bin vent #2 C24 0.012 10.052 Total PMI, Emissions 3.40 1 14.81 a. Assumes 8,760 hr/yr operations. Page 17 Permitt Louisiana-Pacific Co Facility ID No. 001-00115 I Date Issued: ( April 15, 2004 Locatio Meridian, Idaho 7. PERMIT TO CONSTRUCT GENERAL PROVISIONS 1. The permittee has a continuing duty to comply with all terms and conditions of this permit. All emissions authorized herein shall be consistent with the terms and conditions of this permit and the Rules for the Control of Air Pollution in Idaho. The emissions of any pollutant in excess of the limitations specified herein, or noncompliance with any other condition or limitation contained in this permit, shall constitute a violation of this permit and the Rules for the Control of Air Pollution in Idaho, and the Environmental Protection and Health Act, Idaho Code §39-101, et seq., and the permittee is subject to penalties for each day of noncompliance. 2. The permittee shall at all times (except as provided in the Rules for the Control of Air Pollution in Idaho) maintain in good working order and operate as efficiently as practicable, all treatment or control facilities or systems installed or used to achieve compliance with the terms and conditions of this permit and other applicable Idaho laws for the control of air pollution. The permittee shall allow the Director, and/or the authorized representative(s), upon the presentation of credentials: • To enter, at reasonable times, upon the premises where an emissions source is located, or in which any records are required to be kept under the terms and conditions of this permit. • At reasonable times, to have access to and copy any records required to be kept under the terms and conditions of this permit, to inspect any monitoring methods required in this permit, and require stack compliance testing in conformance with IDAPA 58.01.01.157 when deemed appropriate by the Director. 4. Nothing in this permit is intended to relieve or exempt the permittee from compliance with any applicable federal, state, or local law or regulation, except as specifically provided herein. 5. The permittee shall notify DEQ, in writing, of the required information for the following events within five working days after occurrence: • Initiation of Construction - Date • Completion/Cessation of Construction - Date • Actual Production Startup - Date • Initial Date of Achieving Maximum Production Rate - Production Rate and Date 6. If compliance testing is specified, the permittee must schedule and perform such testing within 60 days after achieving the maximum production rate, and not later than 180 days after initial startup. This requirement shall be construed as an ongoing requirement. The permittee shall not operate the source without testing within 180 days. If testing is not conducted within 180 days after initial startup, then each day of operation thereafter without the required compliance test constitutes a violation. Such testing must strictly adhere to the procedures outlined in IDAPA 58.01.01.157 and shall not be conducted on weekends or state holidays without prior written approval from DEQ. Testing procedures and specific time limitations may be modified by DEQ by prior negotiation if conditions warrant adjustment. DEQ shall be notified at least 15 days prior to the scheduled compliance test. Any records or data generated as a result of such compliance test shall be made available to DEQ upon request. Page 18 Permitt Louisiana-Pacific Corp. Facility ID No. 00 1-00 115 Locatio Meridian, Idaho Date Issued: I April 15, 2004 7. The provisions of this permit are severable, and if any provision of this permit to any circumstance is held invalid, the application of such provision to other circumstances, and the remainder of this permit, shall not be affected thereby. 8. In accordance with IDAPA 58.01.01.123, all documents submitted to DEQ, including, but not limited to, records, monitoring data, supporting information, requests for confidential treatment, testing reports, or compliance certification shall contain a certification by a responsible official. The certification shall state that, based on information and belief formed after reasonable inquiry, the statements and information in the document(s) are true, accurate, and complete. 9. The permittee shall comply with IDAPA 58.01.01.550-562, Air Pollution Emergency Rule. Page 19 C1 Valley Times P.O. Box 1790 1A R.. Eagle, Idaho 83616 pity of Meri LEGAL ADVERTISING PROOF OF PUBLICATION City Clerk 6 Account: I. e.r; ,It I' �t,� Identification: RivU Z I Address: 3 3 F- Eclu U Avt . Run Dates: 3-2-04 ft),CCi1L1k,k, 1b byZ Number Lines Amount Attention - 3 �L]1 RESOLUTION NO. 423 i. BY: KEITH BIRD )mason, being duly sworn, deposes A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, iys: That he is the Principal Clerk of SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR s, a weekly newspaper published at THE ADOPTION OF THE IDAHO COMMUNITY DEVELOPMENT BLOCK 3ounty, State of Idaho; that the said GRANT (ICDBG) CITIZEN PARTICIPATION PLAN FOR THE CITY OF ME- r IS In general CIfCUIatIOn In the said ME- RIDIAN. Ada, and in the vicinity of Meridian, WHEREAS, the Mayor and Council have the authority (pursuant to I.C.so- _agle, and has been uninterruptedly 302) to establish resolutions not inconsistent with the laws of the state of Idaho as Lad in said County during a period of may be expedient, in addition to the special powers therein granted, to maintain the consecutive Weeks prior to the first peace, good government and welfare of the corporation and its trade, commerce and ; notice, a copy of which is attached industry; and and that the notice was published in WHEREAS, the Mayor and Council have deemed it expedient and in the best'' In conformity with Section 60-108, interests of the City of Meridian to adopt citizen participation in connection with ode, as amended, for time(s) Idaho Community Development Block Grants for the City of Meridian. and entire issue Of said paper, and the newspaper proper, and not in a BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERID- and that said notice was published IAN, IDAHO: on the following dates: 1. Pursuant to citizen participation requirements for ICDBG participants, the RJ City of Meridian certifies the following activities will be completed. Grantees shall: 1i a. Provide for and encourage citizen participation, particularly for low- and moderate -income persons who reside in slum or blighted areas and areas in which u— ICDBG funds are proposed to be used. ti b. Provide technical assistance to groups representative of low- and moderate- "'M' income persons that request assistance in developing proposals in accordance with 9 procedures developed by the department. Such assistance need not include providing STATE OF IDAHO) funds to such groups. This process shall include: )SS 1) Reasonable and timelyaccess to local meetings, n COUNTY OF ADA) gs, information and records of M(�Y ' in the year of 2004 pertaining to the local government's proposed and actual use of ICDBG funds; lotary Public, personally appeared 2) A minimum of two (2) public hearings, each at a different stage of the 1r identified to me to be the person program, for the purpose of obtaining citizens' views. The first public hearing shall IbSCribed to the within instrument, include a description of the proposed project scope of work, budget, schedule, loca- first duly SW n, deCl red that the tion, beneficiaries, and objectives. 'Ue, and ac owle ed to me that Any earned program income must also be noted. The application, related e e ted the same. documents and the Application Handbook shall be available for citizens to review. Notary Public for Idaho The second public hearing on the status of funded activities shall at a Residing at Boise, ID minimum include: a review of project activities and accomplishments to date, a iss' n expires: AIcE,}_ general description of remaining work, and a general description of changes made to the ICDBG project scope of work, budget, schedule, location or beneficiaries. Public hearing shall be conducted at times and locations convenient to potential and actual beneficiaries. Public hearings shall be advertised in a local newspaper no less than seven roe �....__«.,_rV-, Coal 1 Ate ...-- t.. iho h..A7 Ant. 7f fh.r. i. — 1-1 ---a- RESOLUTION NO. 423 BY: KEITH BIRD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF'MERIDIAN, SETTING FORTH CERTAINFINDINGS AND PURPOSE$; PROVIDING FOR E ADOPTION OF THE IDAHO COMMUNITY DEVELOPMENT BLOCK RANT (ICDBG) CITIZEN PARTICIPATION PLAN FOR THE CITY OF ME- DIAN. WHEREAS, the Mayor and Council have the authority (pursuant to I:C. 50- 102) to establish resolutions: not inconsistent with the laws of the state of Idaho as �taY be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the eorpotation and its trade, commerce and ,jridustry; and t WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to adopt citizen participation in connection with daho'Cominunity Develop -meat Block Grants for the City of Meridian. E IT RESOLVED BY THE MAYOR AND COUNCIL OF itAN; IDAHO: THE CITY OF MERID-. 1. Pursuant to citizen Participation requirements for ICD 80 participants, the Of Mend an certifies. the following activities WW be ct►mpkted.. Coulters shall a. Provide for: and encourage citizen participation, -particulariq. ft low= and 1_2O1 erste-income.persons who reside tq`slun or blighted arm au4 arm id which. rBG funds ire proposed to be use& b.•Provide.technical assistance to groups repreaentaoyv of low- and moderate- 3- &at oderate- s-that request assistance in developing proposals in accordance with developed. by the department. Such assistance need. not include providing . itmds tb such getups. This process shall include: 1) Reasonable .and timely. access to local meetings, information and records Jertaming to the, iocal governtenes proposed and actual -use of ICDBG funds; 2) A minimum of two (2) public hearings, each at a different stage of the ,,°gram,' for the purpose of obtaining citizens' views. -The.frrst public hearing shall "'nclude-a hon of the dP Proposed project, scope of work, budget, schedule, loca- Son, beneficiaries, and objectives. _ ' Any. wed ptogram-income must. also be noted. The application, related t6llocuments and the Application Handbvok'shall be available for citizens -to review; The second public hearing on the status of funded activities shall tit a - minimum include: a review of project activities and accromplishments to date, a jXeneral description of remaining work, and a general description of changes made to .,ie.ICDBG project scope of work; budget; schedule, location .or beneficiaries. Public searing shall be conducted at times and locations convenient to potential and actual ueneficiaries. Public hearings shall be advertised in a local newspaper tio' less than seven 1) twenty-four (24) hour days prior -to the heating dato..If there is no local newspa- er, Fublic notification will occur through some other method where there -is wide dis6dbutionto CIUZ Ms within the -Project arra This method must.be approved.byy the Mommunity development staff. . A COPY of the publication and/or affidavit of publication shall be submitted to the department. The notice should identify all of the topics to be°addressed fa the UBublic heating including the .assurances that hearings shall. be held in facilities that are xessible to all citizens and that'alteinative.formats shall be available to persons with isabilities where practicable, and .with advance notice to the unitof mnt. local govern - Citizens shall also be notified theywill be given the opportunity to corn lent orally or in .writing within five (5) twenty-four (24) hour days of the hearing: opecial accommodation shall be, available for persons with disabilities who may -wish comment within the five (5) day period.- Public hearings shall be conducted in a manner to meet the needs of non- ijglish speaking residents where a significantnumber of non-English speaking resi- dents can be expected'ta_participate. 2.-L="dZ611-`participation records which shall be made available to the stat and local. citizens i ball include: A copy of the public notice and/or affidavit of publi cation which describes proposed or actual project M!Ctivities, scope of work; -location budge, schedule, activities and beneficiaries. Notices shall also contain the acassrbh criteria for persons witin. disabilities;.. 3.. Publice hearing procedures shall also be used in the event ICDBG projea activities were added, .deleted or substantially changed. from the lncatioB Substan Bally changed means changes made is terms of purpose, scope, � location or beneficia ries as defined by the ICDBG program 4. Citizens attending public hearings must be provided with the name and address of a) The persons) authorized,to receive and respond to citizens'. proposals, yues- dons and complaints concerning proposed or fiutdod activities and b) The persons) that will'be available to provide technical assistance to groups representative of es pons.of.low and moderate income and have questions or concerns re of ICDBG. funds: ?� gadinS the use 5. Local staff shall:be trained to provide citizens with complaint procedures. These procedures shall provide citizens with the opportunity to protest project activities or related issues. A written complaint or grievance is formal notification of a concern, allegation or protest to a proper authority. A formal complaiut,L*M be Considered filed at the timeit is delivered io the appropriate authority's dffice: 6. In. order to file a complaint, citizens must'provide enough information to permit an investigation. The complaint should.be clear and concise and'include:._ a. Identifrcation'.of the project, project location and program activities. ' valid b. Reason for the complaint (hearsay and innuendo wi11 not be v)hsideted c. Sufficient data to substantiate any claims or charges. If possible, support- ing documentation should be included RESOLUTION NO. 04- 2 j A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF tMERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR THE ADOPTION OF THE IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT(ICDBG) CITIZEN PARTICIPATION PLAN FOR THE CITY OF, 11'IERIDIAN. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. § 50- 1021 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintalll the peace, good government and wellare of the corporation and its trade. conlnlerce and industrv; andy WHEREAS, the Mayor and Council have dcenhed it cxpalient and in the best interests of the City of Meridian to adopt citizen participation in connection with Idaho Community Displacement Block Grants for the City of Meridian. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY Or MERIDIAN, IDAHO: 1. Pursuant to citizen participation requirements for ICDBG participants, the City of Meridian certifies the following activities will be completed. Grantees shall: Provide for and encourage citizen participation, particularly for low and moderate income persons who reside in slung or blighted areas and areas in which ICDBG funds are proposed to be used. 2. Provide technical assistance to groups representative of low and moderate income persons that request assistance in developing proposals in accordance With IIrOCCd1.11-CS developed by the department. Such assistance 11M11101 111CILKIC pl-OVldill- lilnds to such "roups. This process shall illclude: A. Reasonable and timely access to local nlectings, information and records pertaining to the local governments proposed and actual t15e of ICDBG fields; B. A Illllllllltlnl of two (2) public hearings, each at a different sta,,,c of the program, for tile purpose of obtaining citizen's views. The first public hearing shall include a description of the proposed project, scope of work, budget, schedule, location, beneficiaries, and objectives. Idaho Community Development Block Grant (ICDBG) Citizen Participation Plan Page 1 of 4 Any earned program income must also be noted. The application, related documents, and the pplicu/ion I-Icnlclhno% shall be available for citizens to review. The second public hearing on Nle status of funded activities, shall at a minimum, include: a review of project activities and accomplishments to date, a general description of remaining work, and a general description of' changes made to the ICDBG project scope of work, budget, schedule, location oi• beneficiaries. Public hearings s hall be conducted at t imes a nd I ocations c onvenient t o potential and actual beneficiaries. Public hearings shall be advertised in a local newspaper no less than seven (7) twenty-four (24) -hour days prior to the hearing date. if there is no local newspaper, public notification will occur through some other method where there is wide distribution to citizens within the project area. This method must be approved by the community development staff. A copy of the publication and/or affidavit of publication shall be submilted to the department. The notice should identify all of' tile topics to be addressed in the public hearing including the assurances that hearings shall be held in facilities that are accessible to all citizens and that alternative formats shall be available to persons with disabilities where practicable, and with advance notice to the unit of local government. Citizens shall also be notified they will be given the opportunity to comment orally or in writing within five (5) twenty four (24) hour days of the heating. Special accommodations shall be available for persons with disabilities who may wish to comment within the :five (5) day period. Public hearings shall be conducted in a manner to meet the needs of non- English speaking residents where a significant number of non-English speaking residents can be expected to participate. 2. Local citizen participation records which shall be made available to the state and local citizens shall include: A copy of the public notice and/or affidavit oFpublication which describes proposed or actual project activities, scope of work, location., budget, schedule, objectives, and beneficiaries. Notices shall also contain the accessible criteria for persons with disabilities. 3. Public hearing procedures shall also be used in the event ICDBG project activities were added, deleted or substantially changed from the application. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by the ICDBG program. Idaho C'omnxulity Development Block Grant (IC.DBG) Citizen Participation Plan Page 2 of 4 N 4. Citizens attending public hearings must be provided with the name and address of` a )The 1) erson(s) authorized to receive and respond to c itizens p roposals, q uestions, and coniplaints Concerning proposed or funded activities and b)The person(s) that will be available to provide technical assistance to groups representative of persons of low and moderate income and have questions or concerns regarding the use of ICDBG Funds. �. Local staff shall be trained to provide citizens with complaint procedures. These procedures shall provide citizens with the opportunity to protest project activities or related issues. A written complaint of grievance is 1'ornial notification of a concern, allegation or protest to a proper authority. A formal complaint Evill be considered tiled at the time it is delivered to the appropriate authority's office. G. In order to File a complaint, citizens must provide encu*h information to permit an investigation. The complaint should be clear and concise and include: A. Identification of the project, project location, and program activities. 13. Reason for t lie complaint ( hearsay a nd i nnuendo w ill n of b e c onsidered valid). C. Sufficient data to substantiate any claims or charges. 11' possible, supporting documentation should be included. D. (f desired, citizens may propose a solution to the problem. If the complaint is directed at local activities or project iniplenientation, complaints and grievances shall first be filed with the appropriate elected official. If this is the case, grantees shall be required to notify the departiment ol• the complaint. A copy of the response shall also be submitted to the department. Every attempt shall be made to respond to citizens with fifteen (1i) days %where practicable. 7. If the citizen feels the response from the local jurisdiction is unsatisfactory, he or she may appeal to the department for resolution. Additional information may be requested by the department at that time. Every effort will be made by the department to provide a full response within thirty (30) days. S. If valid and sufficient data has been provided to substantiate the complaint, an investigation will be conducted. The extent of an investigation depends on the scope and depth of the issues involved. Some investigations may include examining a set of circumstances, others may involve examining local policies and practices. 9. If the cotllplaint is niore appropriately directed toward ICDBG program activities, the same procedure will be followed except all communications are between the state and the complainant. Idaho Community Development Block Grant (iCDB(G) Citizen Participation Plan Page 3 of 4 NOW, THEREFORE, BE IT RESOLVED BY TI -JE MAYOR AND CITY COUNCIL as follows: 1. EFFECTIVE DATE, This Resolution shall be i n full force and e ff'ecl immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this clay of an I _, 2004 APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this cl 1 o (' _�2l L 2004. Weerd ATTEST:SEAL 01 William G. Berg, Jr., City erkcp - M ,Z0 /:. Work .M.Memban Mkruh:ar 1i360`I`Iteauluuvns 01y IlaIIk2004.IllahoCU11mWev13kleWrant('l11/ell PalIwpatPlan Res 01 is Oa dlR 1(14110 C0111111UI111V Development Block Grant (ICDI3G) Citizen Participation Plan Page 4 of 4 J4) a t- yo .$ a� o -moo a o� w ca a to 0 >, °r ° co b w V i 0 m" mow"' „�• :33 -o a �b U t y o C43� -� o �. .o o w � v a oo b � o P4Cd � at arsav �>, oo ;�'� C w a AC bd W r a a30.d a.a4�O °>Oo G 'm 'o a ° ay a -2 ° 15 090 b'''3 auk o O o 4:1 4:3.'n s�°o ° °'44, gi. ^O °b c.400 �b�•:.°;3a Q, aoOoa� .doh Vis Q% •-, a pry p N .a ,� ,�.� N y 0 au O s. N' ' U .o 9 i, V] ai CQ cid y COiP.:a .� p �'+ O � � ,0, � b d0 O a A o o c F� •� ts; �s�' oo .fir C7 N N N a 3. �" -a V W id O N F." .� U U .�.•. 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Ir. o-S.' oba�?�vd ao0 6 d9 w° �ooOa fiw. �yv.°d da'hggoupa`� �oQ L 3 o N� rU oo aW. �>O m'fi m � p a o u r•�°�s° �v" �' �'0U d ° 6b�CM N c°e o`" �' E _ en d °� o G v A U 0.0 o q►a�+ E'y O b> m y w °'0oo►aoa>ti oya o3oa.°ae°, a;°oaNdw.Oe+�p moa;;eo,`a W o co.3`aq�q�� `"O o coNoFb m oC3 o°o�o�� oaE,�v, a z U a°. u 4., a s v� OGWG v�"i b3 vfir'.?: aC w°° .8. �w wocotiCou�_e�oFydd „w $aeO y U►��d` v 3°aC+ �woa 'b8fi_ •ca+i ° ac� to vvto .aafir o1w .a o. = o o«d a.oc>4) o mooccs zwo_0a= .o e=o m 4wo to oN O �r 3 0 '" p .�'LOp N C�O•O: .4� O ip dNO •yp>O o. y iqe O .+ip aa F 4. :3 ° O�C 0O0 C0 ° - 1 ; '*- a a«N G.2 dO y = U U Q Oa L. r. r. CUo cay oo Toj Oa w°' '3qy pfiozo .Qc'ao 0" b F A°uH aa o0 > 0. Nd ° w Pm0'.o 0N O 0 ,v 0 y 0 b a A Q by C'Y .a bo > c O .ado o 0 a c d a o c fi.o0 0 a bOg° fioh 0.5 Na o> C v2o o 1. 2. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING FIT -C14 Z1001 Tuesday, May 17, 2005 at 7:00 p.m. City Council Chambers Roll -call Attendance: Shaun Wardle Charlie Rountree Pledge of Allegiance: Christine Donnell Keith Bird Mayor Tammy de Weerd 3. Community Invocation by Bud Henthorn, Meridian Gospel Tabernacle: 4. Adoption of the Agenda: 5. Consent Agenda: A. Table to from April 26, 2005 Special Meeting — Resolution No. _ Assignment of Lease and Amended Lease Agreement for the Golf Course: B. Streetlight Agreement for Sienna Creek Subdivision No. 1 by Sagewood Development Company: C. Streetlight Agreement for Redfeather Estates Subdivision No. 2 by Redfeather Estates Home Owners Association, Inc.: D. Streetlight Agreement for Redfeather Estates Subdivision No. 3 by Redfeather Estates Home Owners Association, Inc.: E. Streetlight Agreement for Redfeather Estates Subdivision No. 4 by Redfeather Estates Home Owners Association, Inc.: F. Streetlight Agreement for Redfeather _Estates Subdivision No. 5 by Redfeather Estates Home Owners Association, Inc.: G. License Agreement with Nampa & Meridian Irrigation District for the Ten Mile Drain Pathway at Waltman Court Subdivision: Meridian City Council Agenda — May 17, 2005 Page 1 of 1 iaterials presented at public meetings shall become property of the City of Meridian. tone desiring accommodation for disabilities related to documents and/or hearings contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Agreement with JUB Engineers, Inc. for North Black Cat Trunk and Lift Station Proiect: I. Resolution No. Ratifying and Approving the Creation of Blueprint for Good Growth, Inc.: J. Request for Payment for Sage Community Resources for Grant Administrative Expenses for the ICDBG 04 -III -26 -ED (LP Business Expansion Grant): 6. Department Reports: A. City Council President — Shaun Wardle 1. Letter concerning the Ada County EMS Levy Election: B. Planning & Zoning Department — Anna Canning 1. Strategic Focus Areas & City -Wide Initiatives: C. Legal Department — Bill Nary 1. Proposed Policy Changes: a. Bereavement Leave: b. Education Reimbursement: C. Introductory Period of Employment: d. Compensation Program: e. Clothing Attire and Allowance: f. Military Leave: g. Director Benefits Program: h. Trial Service Period for Promotions or Transfers: 7. Items Moved from Consent Agenda: 8. FP 05-032 Request for Final Plat approval of 52 building lots and 5 common lots on 10.99 acres in a R-4 zone for Silverleaf Subdivision No. 4 by Liberty Development, LLC — 2683 West Chinden Boulevard: Meridian City Council Agenda — May 17, 2005 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. h CWMI 9. FP 05-031 Request for Final Plat of 98 single-family residential building lots and 26 common area lots on 19 acres for Hacienda Subdivision by Doug Jayo — south of Chinden Boulevard and east of North Meridian Road: 10. FP 05-030 Request for Final Plat approval for 40 single-family residential building lots on 10.49 acres in a R-8 zone for Paramount Subdivision No. 7 by Paramount Development, Inc. — east of North Linder Road and north of West McMillan Road: "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 11. Public Hearing: VAR 05-008 Request for a height Variance from the maximum height of 40 feet to 58 feet for a recreational attraction for Boondocks Fun Center by Boondocks Fun Center — Meridian, LLC — 1385 South Blue Marlin: 12. Public Hearing: RZ 05-006 Request for a Rezone of 4.65 acres from R-4 to L -O zone for Verona Subdivision No. 3 by Primeland Development, LLP — northeast corner of North Ten Mile Road and West Milano Drive: 13. Public Hearing: AZ 05-010 Request for Annexation and Zoning of 4.63 acres from RUT to L -O zone for Wyndstone Place Subdivision by Quasar Development, LLC — 1151 South Wells Street: 14. Public Hearing: PP 05-012 Request for Preliminary Plat approval of 8 building lots and 3 common lots on 4.63 acres in a proposed L -O zone for Wyndstone Place Subdivision by Quasar Development, LLC — 1151 South Wells Street: 15. Public Hearing: CUP 05-014 Request for a Conditional Use Permit for a Planned Development for a professional office complex on 4.63 acres in a proposed'L-0 zone for Wyndstone Place Subdivision by Quasar Development, LLC — 1151 South Wells Street: 16. Water, Sewer and Trash Delinquencies: 17. Discussion of Black Rock Subdivision by Brad Watson, Public Works Director: Meridian City Council Agenda — May 17, 2005 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Apol 29, 2005 MERIDIAN CITY COUNCIL MEETING APPLICANT May 3, 2005 ITEM NO. 1 4 REQUEST Continued P/H from 426-05 — Review of Louisiana Pacific Corporation Business Expansion Project activities & accomplishments to date which shall include a summary of expenditures up to date a general description of remaining work & any changes AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY (� CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: COMMENTS See previous Item Packet / Minutes Contacted: Date: Phone: Emailed: Staff Initials: Materials presented at public meefinas shag become property of the City of Meridian. i Meridian City Council May 3, 2005 Page 18 of 37 De Weerd: Okay. The motion is to approve Item 13. Mrs. Green, will you, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Item 14: Continued Public Hearing from April 26, 2005: Review of the Louisiana-Pacific Corporation Business Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries for the Idaho Community Development Block Grant: De Weerd: Thank you. Okay. Item 14 is a continued Public Hearing from April 26th and this is not a staff issue, it is a requirement for a community block grant and I will turn this over to Mr. Augustine. Augustine: Good evening, Mayor, Members of the Council. My name is Carl Augustine, I am the certified grant administrator with Sage Community Resources, and I'm here this evening to provide the orientation part of the Public Hearing and, then, I will turn the floor back to Mayor and Council to receive comment from those present. The purpose of the Public Hearing is to provide a second opportunity for the citizens of Meridian to have input to the Louisianna-Pacific polymer business expansion project in accordance with the Idaho Community Development Block Grant regulations and the City of Meridian citizen participation plan. Specifically, the plan requires that the city will conduct at least one Public Hearing on the status of funded activities. The plan further requires that the status of funds Public Hearing, at minimum, must include a general description of the accomplishments to date, a summary of all expenditures, a general description of the remaining work, and a general description of changes made to the project budget, performance targets, activity schedules, project scope, location, objectives or beneficiaries. To these ends this Public Hearing is being convened in accordance with the Meridian citizen participation plan. Now, Congress enacted the Community Development Block Grant program under the Community Development Act of 1974. This act authorized the U.S. Department of Housing and Urban Development to operate the CDBG program. However, in 1981 Congress amended the act to allow states to assume CDBG program operations. In Idaho our Department of Commerce and Labor administers the block grant program on behalf of the state. Now, only cities and counties are eligible applicants to the block grant program. To qualify, eligible activities funded by the program must principally benefit low to moderate income persons, aid in the prevention or elimination of slums and blight, or meet community development need, having a particular urgency that pose a serious and immediate threat to health. Eligible activities can range from property acquisition to planning and can include public facilities, housing, economic development, the removal of architectural and other r� Meridian City Council May 3, 2005 Page 19 of 37 barriers to promote accessibility for persons with disabilities and other activities that are listed in the application handbook, which is available this evening for review. As a matter of project background, on June 21st, 2004, the City of Meridian applied to the Idaho Department of Commerce and Labor for the block grant funds on behalf of the Louisiana-Pacific Corporation, a for profit business. These funds, along with other local matching resources, were used for the construction of power utility upgrades at the LPC facility in Meridian, Idaho. The purpose of this improvement would lead to the creation of new jobs within the city. The application submitted in 2004 was accepted by the Department of Commerce and Labor and the City of Meridian was awarded 250,000 dollars in CDBG funds, with a contract fully executed in August of 2004. Now, the accomplishments state the scope of work under contract, as amended, has made good progress with the power utility upgrades at the facility, substation installations have been complete. The underground and overhead lines have been installed and the construction portion of the project is complete. Idaho Power was the sole source contractor in the completion of construction, as a regulated utility. Documentation. Jobs created is still pending. Once this is completed and accepted by the Department of Commerce and Labor, the project will be ready for monitoring and close out. Now, on the expenditures to date, the total estimated budget for the LP business expansion project was 422,000 dollars. Of this amount, 250,000 dollars are the block grant funds. A sum of 22,000 dollars in the block grant funding was allocated to administration, 4,320 was allocated in engineering, and 223,680 dollars was allocated to construction. Of the 22,000 dollars in administrative funds, 8,800 have been expended to date. Of the 4,320 dollars in engineering services, all those funds have been expended. Of the 220,680 dollars in construction funds, 201,803 have been expended to date. In its application to the Department of Commerce, Meridian, through its for profit subrecipient, Louisiana- Pacific, agreed to provide 172,000 dollars in cash and in kind matching resources. In terms of the remaining work, as far as the construction is concerned, a hundred percent of that is complete and at this point in time we are pending the job creation documentation from Louisiana-Pacific and the monitoring close out or administrative functions to be done. Some minor amendments have been made to the project scope of work and budget. However, these amendments have been within the resources of the project and did not result in any substantive changes to the budget, the targets, the schedule, scope, objectives, or beneficiaries of the project. Based on this presentation, will turn the floor to the Meridian City Council to open the Public Hearing portion of the meeting, and request' testimony from the public. Minutes of the Public Hearing will be prepared by the City Clerk and made available for public review. Following receipt of any public testimony or comments, a recommendation is made that the Mayor close the Public Hearing. Thank you. De Weerd: Okay. Thank you. Any questions for Mr. Augustine? Okay. Thank you. Would Louisiana-Pacific like to make any comment? If you will, please, state your name and address for the record. Arosky: I'm Ken Arosky. I live at 6262 Serenity Lane, Meridian. De Weerd: Thank you. Meridian City Council May 3, 2005 Page 20 of 37 Arosky: I'm the plant manager over in Meridian at the LP plant. Madam Mayor, Members of the Council, that 2,500 -- the 25,000 dollar -- 25 hundred thousand dollar block grant was to bring us a ten megawatt power line from the Idaho Power's Meridian substation LP Meridian facility. We started last year. We had about three megawatts left. We started with some infrastructure and got us to the point where we are at right now, where we are out of power and we need to have the extra ten megawatts there. We have invested about 16 million dollars -- 16 and a half million dollars in this first phase and by the end of the year we should be about 20 million dollars. We are going to cover the -- the match that we need to do with -- for the grant. We are also going to invest about 14 million dollars in our sister plant in Selma, Alabama this year, coming up with an expansion. We are doing about the same over there with the equipment we have. Employeewise, last April we had 42 hourly and 13 salary people. By May 26th we are at 49 hourly and 13 salary -- and that was 2004. This year, May 1, 2005, we are at 59 hourly and 15 salary. We are currently recruiting for a night and day shift utility workers, night shift leadman, night -- or site supply manager, a shift supervisor, a production superintendent, and we have job offers on the table for two additional maintenance technicians. So, that's the status that we are at right now. Do you have any questions? De Weerd: Council, questions? Bird: I have none, Mayor. De Weerd: Thank you. Is there anyone in the audience who would like to provide testimony on this application -- or in this Public Hearing? It's not an application. Okay. I guess, Ken, could we get an update on some of your activities with the noise mitigation? Arosky: We had -- we had -- we developed a community advisory council several months ago and we had talked about the -- the sound as coming from the plant, coming from the extra equipment that -- really, the wood grinding equipment that we have out there. We didn't realize at the time when we went through the expansion that we were going to increase the sound out there like we did and we have had a couple studies done. We have since had ten silencers built -- input and output silencers built to go on the stacks that -- that we acquired for the expansion and they -- we had kind of a delay in the order, we were supposed to have it done a month ago, but the company that we used to build the silencers got a contract for the government building silencers for the defense department, so they put us kind of at the bottom of the list. Anyway, these silencers just came in last week. We have all but four installed right now and they should be installed by the end of the week. So, we are looking at wrapping everything up. De Weerd: Well, that's great news. We appreciate how you have stayed on top of this and I did hear from one of your citizens on the advisory committee that you had been very good at keeping them up to date and that was appreciated. Meridian City Council May 3, 2005 Page 21 of 37 Arosky: Well, we wanted to. We wanted to wait until we had everything all set before we started another communication and had another meeting going. So, we will probably do that on probably Thursday, it looks like, to make sure everything is done. De Weerd: Okay. Apparently, those were unintended and unexpected consequences, but appreciate the -- putting together the citizens committee and a plan to put together mitigating the excessive noise, due to the expansion. So, any questions for the representative from LP? Okay. Thank you. Okay. Is there any further public comment for this Public Hearing? Mr. Augustine, do -- is he still here? Is there any further comment needed from your agency? Okay. Then, I will go ahead and ask Mr. Nary if he has a comment. Nary: Madam Mayor, I don't have a comment, I just want to make it clear on the public record that you did receive a written document from Chris Palmeri and that was part of the public comments, so that -- to make sure the record would reflect that it was received. It is in your packets and it was available for Council's review. De Weerd: And it was received yesterday on May 2nd, for the record. Donnell: Madam Mayor? De Weerd: Mrs. Donnell. Donnell: I'd like to make a motion that we close the Public Hearing on Item No. 14. Bird: Second. De Weerd: Okay. I have a motion to close the Public Hearing on Item 14. The minutes of this proceeding will be available to any public upon their request. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 15: Public Hearing: AZ 05-009 Request for an Annexation and Zoning of 1.06 acres from RUT to L -O zone for Mike and Gloria Urwin by Mike and Gloria Urwin — 2560 South Meridian Road: De Weerd: Thank you. And thanks for joining us tonight. Okay. Item 15 is a Public Hearing on AZ 05-009. 1 will open this Public Hearing with staff comments. Watson: Thank you, Madam Mayor. I am presenting this land use application, because of a -- well, the planning director asked me to. De Weerd: Well, I kind of thought that when I saw her walking out the door when I called this item. Revised May 2, 2005 CITY COUNCIL REGULAR MEETING AGENDA Tuesday, May 3, 2005 at 7:00 p.m. City Council Chambers 1. Roll -call Attendance: X Shaun Wardle X Christine Donnell X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Pastor Burton Roberts, Meridian Gospel Tabernacle: Presented 4. Adoption of the Agenda: Approve with Amendments 5. Consent Agenda: Approve A. Approve Minutes of April 5, 2005 Pre -Council Meeting: Approve B. Approve Minutes of April 12, 2005 Pre -Council Meeting: Approve C Findings of Fact and Conclusions of Law for Approval: AZ 05- 003 Request for an Annexation and Zoning of 76.72 acres to a R-3 zone for Kingsbridge Subdivision by Vision First, LLC — 4070 South Eagle Road: Approve D. Findings of Fact and Conclusions of Law for Approval: PP 05- 004 Request for Preliminary Plat approval for 130 single-family residential building lots and 3 common lots on 76.72 acres in a proposed R-3 zone for Kingsbridge Subdivision by Vision First, LLC - 4070 South Eagle Road: Approve E. Findings of Fact and Conclusions of Law for Approval: CUP 05-004 Request for a Conditional Use Permit for a Planned Development consisting of single-family residential lots in a proposed R-3 zone with reductions to the minimum requirements for street frontage and request to exceed the maximum block length allowed for Kingsbridge Subdivision by Vision First, LLC — 4070 South Eagle Road: Approve Meridian City Council Agenda — May 3, 2005 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised May 2, 2005 F. Sanitary Sewer and Water Main Easement for Maverick Country Store by Wrinkleneck Partners, LLC: Approve G. Sanitary Sewer and Water Main Easement for Southstone Subdivision by Southstone, LLC and Lewis Family Properties, LLC: Approve H. Public Works Department Customer Service Trainin Agreement: Approve I. Streetlight Agreement for Saguaro Canyon by Farwest, LLC: Approve J. Streetlight Agreement for Lochsa Falls No 12 by Lochsa Falls, LLC: Approve K. Streetlight Agreement for Fulfer No 3 by Kevin Howell Construction: Approve L. Streetlight Agreement for Fulfer No 4 by Kevin Howell Construction: Approve M. Streetlight Agreement for Paramount Subdivision (lighting for Fox Run Way): Approve N. Change Order No. 1 for Meridian Senior Center Remodel: Pull from Agenda O. Streetlight Agreement for Sheridan Place Subdivision by Coppertree Development: Approve P. Approve Beer, Wine and Liquor Licenses: Approve Baja Fresh — Beer Q. Approve New Beer and Wine License for Sidelines Sports Bar —1767 West Franklin Road: Approve R. Approve Bills: Approve S. First Addendum to Development Agreement: RZ 03-013 Request for a Rezone of 5.51 acres from R-4 to C -N zones for proposed Cedar Springs Professional Center by Kevin Howell — north of West Ustick Road and west of North Meridian Road: Approve Meridian City Council Agenda — May 3, 2005 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. 6. 7. Revised May 2, 2005 Department Reports A. Finance Department — Stacy Kilchenmann 1. 2nd Quarter Finance Report: Presented 2. Contract / Agreement with Payroll America: Approve B. Mayor's Office 1. Proclamation: Motorcycle Awareness Month: Presented C. Public Works — Rick Clinton 1. Back Flow Inspection Program: Move Forward (Items Moved from Consent Agenda) 8. FP 05-025 Request for Final Plat approval of 1 building lot and 1 common area lot for Silverleaf Subdivision No. 3 by Liberty Development, Inc. — 2683 West Chinden° Boulevard: Approve 9. FP 05-026 Request for Final Plat approval for 49 single-family residential building lots and 2 common lots on 9.71 acres in a R-8 zone for Quenzer Commons Subdivision No. 9 by Brighton Investments, LLC — west of North Locust Grove Road and north of East Ustick Road: Approve 10. FP 05-027 Request for Final Plat approval of 47 single-family residential building lots and 4 common lots on 13.06 acres in a R-8 zone for Cedar Spring Subdivision No. 7 by Howell -Murdoch Development Corporation — south of McMillan Road and west of Meridian Road: Approve 11. FP 05-028 Request for Final Plat approval for 114 single-family residential building lots and 23 common lots on 41.05 acres in a R-4 zone for Saguaro Canyon Subdivision No 2 by Farwest, LLC — north of East McMillan Road and east of North Meridian Road: Table to May 10, 2005 Meeting 12. FP 05-029 Request for Final Plat approval for 79 single-family residential building lots and 10 common lots on 26.03 acres in a R-8 zone for Ventana Subdivision No. 1 by Farwest, LLC — north of McMillan Road on Meridian Road: Approve Meridian City Council Agenda — May 3, 2005 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • Revised May 2, 2005 13. TE 05-001 Request for a one year Time Extension for Preliminary / Final Plat 04-001 for Troy Place Subdivision by Pinnacle Engineers, Inc. — 1236 2'/2 Street: Approve `Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 14. Continued Public Hearing from April 26, 2005: Review of the Louisiana-Pacific Corporation Business Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries for the Idaho Community Development Block Grant: Close Public Hearing 15. Public Hearing: AZ 05-009 Request for an Annexation and Zoning of 1.06 acres from RUT to L -O zone for Mike and Gloria Urwin by Mike and Gloria Urwin — 2560 South Meridian Road: Approve Findings of Fact and Conclusions of Law for Approval 16. Public Hearing: AZ 05-008 Request for an Annexation and Zoning -of 41.27 acres from RUT to R-4 for a new middle school for McMillan and Meridian Middle School by Joint School District No. 2 — NEC of McMillan and Meridian Roads: Approve Findings of Fact and Conclusions of Law for Approval 17. Public Hearing: CUP 05-010 Request for a Conditional Use Permit for a daycare facility for up to 200 children for Nature's Child by Nature's Child, LLC — Parcel B of Lot 4, Block 4, Silverstone Business Campus: Approve Findings of Fact and Conclusions of Law for Approval 18. Public Hearing: MI 05-003 Request for a Miscellaneous approval to operate a fruit and vegetable stand in a C -G zone for Richard Handke by Richard Handke — 97 Main Street: Continue Public Hearing to May 107 2005 19. Water, Sewer, & Trash Delinquencies: Approve 20. Ordinance No. 05-1146 RZ 05-002 Request for a Rezone of 1.28 acres from R-4 to L -O for Meridian Fire Station No. 4 by the City of Meridian — Lot 1, Block 4, Thousand Springs Subdivision No. 1: Approve 21. Ordinance No. 05-1147 AZ 05-001 Request for an Annexation and Zoning of 156.49 acres to R-8 & L -O zones for Meridian City Council Agenda — May 3, 2005 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Nevised May 2, 2005 Bainbridge Subdivision by Brighton Properties, LLC — SWC of Chinden Boulevard and North Ten Mile Road: Approve 22. Ordinance No. 05-1148 AZ 05-002 Request for Annexation and Zoning of 45.88 acres from RUT to R-4 zones for proposed Tustin Subdivision by SCS Investments, LLC — northwest corner of East McMillan Road and North Locust Grove Road: Approve 23. Ordinance No. 05-1149 Bicycle Ordinance Repeal: Approve 24. Ordinance No. 05-1150 : Center Turn Lane Use Ordinance: Approve 25. Ordinance No. 05-1151 : RZ 03-013 Request for a Rezone of 5.51 acres from R-4 to C -N zones for proposed Cedar Springs Professional Center by Kevin Howell — north of West Ustick Road and west of North Meridian Road: Approve Meridian City Council Agenda — May 3, 2005 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. .4 Will Berg From: Chris Broer [CBROER@amresco.coml Sent: Monday, May 02, 2005 10:55 AM To: bergw@meridiancity.org Subject: Written testimony for May 3, 2005 LP public hearing public hearing on Louisiana Pa... Please find attached a Word document containing my written testimony I would like to submit for the Louisiana Pacific plant expansion public hearing scheduled for May 3. 1 won't be able to attend in person, but would still like to participate by providing my input. Thanks, Chris Broer Mali LQ�� l�em w- �'� Submission for Public Hearing on the Louisiana-Pacific Corporation Business Expansion Project Meridian City Council, May 3, 2005 My family and I have been adversely affected by the continuous noise resulting from LP's plant expansion. We have lived in our home for 12 years. The city council approved the plant expansion as part of a block grant using tax dollars in August, 2004, and though I feel the LP plant management has subsequently acted in good faith to install silencers, it is now May, 2005 and the silencers are still not fully installed (though completed installation is apparently imminent). I would state under oath that I have been unable to get a good night's sleep for these many months due to the plant's noise. I can hear the plant's noise inside my home during the night even with all the windows and doors closed. I can think of three major impacts on families in the area: 1. the value of the time of hundreds of people who attended various meetings on the topic of LP's noise, times the number of hours they spent having to follow this matter, adds up to a significant impact on family time. 2. the diminished quality of life from having to listen to the noise all night. 3. the sizable economic loss faced by anyone living near the plant who endeavored to sell his or her home during these past several months, as any potential buyer, upon hearing the loudness from the inside of neighboring homes, was put off from making a bid, or lowered their bid in response to the noise. Advising a potential buyer that the company would be voluntarily lessening the noise at some point didn't raise any enthusiasm in potential buyers, and anyone who sold his neighboring home in the past six months undoubtedly paid an economic price. My goal is to prevent a future situation like this by 1. encouraging the Council to always consider the noise that will be generated by a given proposed project (the city and LP admit they didn't expect this level of noise) 2. if unexpected noise results, weighing the economic and quality of life hardship placed on neighbors at a bggher standard than the right of the business they approved to operate prior to noise limitation efforts being put into place, by for example having LP cease operations until its noise level is compatible with what the Council expected its noise level to be when it approved the expansion, and 3. keeping in mind that increasing the number of jobs in Meridian should not be a goal in and of itself, and must be properly weighed against the consequences of developing those jobs, especially when tax dollars in the form of a block grant are used. Finally, I am at a loss to understand why the city's response to the excessive noise was not to amend the city's noise ordinance to include businesses (although from my reading the noise ordinance, it never says it doesn't cover businesses), or to establish a separate noise ordinance for businesses that would cover unexpectedly excessive noises. As I understand it, the city MiM attorney has opined that the city's noise ordinance doesn't apply to businesses, and has said that "a Court would not condone a system where a City approved an operation and then attempted to sanction the same conduct that was contemplated as part of a business". I was very disappointed to learn that the only amendment to the noise ordinance that the Council passed since the excessive noise began was one that effectively shielded LP from prosecution. I think a reasonable person would say that if the city didn't contemplate such conduct (excessive noise generation), and didn't approve an operation expecting it would generate such excessive noise, it could sanction such excessive noise conduct. Thank you for listening, Chris Broer Meridian n CITY OF MERIDIAN o; PUBLIC HEARINGg ` `° F` li€c= SIGN-UP SHEET City cemk Offlc., ®ATE May 3, 2005 ITEM # 14 PROJECT NUMBER PROJECT NAME Louisiana Pacific NAME (PLEASE PRINT) FOR AGAINST NEUTRAL /fig 5hE L'ow q. _ I I x April 22 2005 Department Reports MERIDIAN CITY COUNCIL MEETING April 26, 2005 APPLICANT ITEM NO. 8 REQUEST Public Hearing — Review of Louisiana Pacific Corporation Business Expansion Project acitivites and accomplishments to date which shall include a summary of all expenditures to date, a general work, budget, schedule, location, objectives and /or beneficiaries for ICDGB Grant AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: COMMENTS See attached Date: Phone: Staff Initials: Materials presented at public meetings shall become property of the City of Meridian. 1 L1 NOTICE OF PUBLIC HEARING STATUS OF FUNDS NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, April 26, 2005, for the purpose of reviewing the Louisiana-Pacific Corporation Business Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries. The City of Meridian, Idaho, applied for and received an Idaho Community Development Block Grant (ICDBG) on behalf of the Louisiana-Pacific Corporation (LPC), a for-profit building materials company. The ICDBG funds, along with local matching resources, have been dedicated to the construction of improvements to the LPC facility located in Meridian, Idaho. Any and all interest persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials and comments may be submitted and accepted up to five (5) days after the initial hearing. All materials presented at public meetings shall become property of the City of Meridian. The public hearing will be held in a facility accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public hearing. Dated this 4th day of April, 2005. PUBLISH 11th and 18th of April, 2005 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING STATUS OF FUNDS NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 7:00 p.m. on Tuesday, April 26, 2005, for the purpose of reviewing the Louisiana-Pacific Corporation Business Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries. The City of Meridian, Idaho, applied for and received an Idaho Community Development Block Grant (ICDBG) on behalf of the Louisiana-Pacific Corporation (LPC), a for-profit building materials company. The ICDBG funds, along with local matching resources, have been dedicated to the construction of improvements to the LPC facility located in Meridian, Idaho. Any and all interest persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials and comments may be submitted and accepted up to five (5) days after the initial hearing. All materials presented at public meetings shall become property of the City of Meridian. The public hearing will be held in a facility accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's office at 888-4433 at least 48 hours prior to the public hearing. e Dated this 4th day of April, 2005. 1, WILLIAM G. BERG, N. — (I ERK PUBLISH 11th and 18th of April, 2005 r� ^ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 26, 2005 at 7:00 p.m. City Council Chambers 1. Roll -call Attendance: Shaun Wardle Christine Donnell Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Pastor Randy Rodes, Meridian Vineyard Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Approve minutes of April 5, 2005 City Council Regular Meeting: B. Resolution No. :CPA 04-003 Request for a Comprehensive Plan Map Amendment to change approximately 48 acres from Industrial to Mixed -Use Regional for Ten Mile Development, LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: C. Tabled from April 19, 2005: Findings of Fact and Conclusions of Law for Approval: RZ 04-017 Request for a Rezone of 61.63 acres from I -L & L -O to -C -G zone for Ten Mile Development, LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: D. Tabled from April 19, 2005: Findings of Fact and Conclusions of Law for Approval: CUP 04-051 Request for a Conditional Use Permit for a Conceptual Planned Development for commercial / retail uses for approximately 615,430 square feet of building areas in a proposed C -G zone for Ten Mile Development, LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: Meridian City Council Agenda — April 26, 2005 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I�1 Revised 4-25-05 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 26, 2005 at 7:00 p.m. City Council Chambers 1. Roll -call Attendance: X Shaun Wardle X Christine Donnell O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance: By Police Chief Bill Musser 3. Community Invocation by Pastor Randy Rodes, Meridian Vineyard Church: Presented 4. Adoption of the Agenda: Approve as Amended 5. Consent Agenda: Approve A. Approve minutes of April 5, 2005 City Council Regular Meeting: Approve B. Resolution No. 05-470 :CPA 04-003 Request for a Comprehensive Plan Map Amendment to change approximately 48 - acres from Industrial to Mixed -Use Regional for Ten Mile Development, LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: Approve C. Tabled from April 19, 2005: Findings of Fact and Conclusions of Law for Approval: RZ 04-017 Request for a Rezone of 61.63 acres from I -L & L -O to C -G zone for Ten Mile Development. LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: Approve D. Tabled from April 19, 2005: Findings of Fact and Conclusions of Law for Approval: CUP 04-051 Request for a Conditional Use Permit for a Conceptual Planned Development for commercial / retail uses for approximately 615,430 square feet of building areas in a proposed C -G zone for Ten Mile Development, LLC by Hansen -Rice, Inc. — SWC of North Eagle Road and East Pine Avenue: Approve Meridian City Council Agenda — April 26, 2005 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 4-25-05 E. Approve Beer, Wine and Liquor Licenses: Approve Bolo's — Beer & Wine Smoky Mountain Pizza & Pasta — Beer & Wine The New Frontier — Beer & Liquor Jacksons Food Store #99 — Beer & Wine Jacksons Food Store #98 — Beer & Wine Jacksons Food Store #97 — Beer & Wine Jacksons Food Store #56 — Beer & Wine Jacksons Food Store #35 — Beer & Wine Jacksons Food Store #11 — Beer & Wine Jacksons Food Store #1 — Beer & Wine Louie's Pizza & Italian — Beer & Liquor Johnny Carino's Italian — Beer & Liquor F. Approve Beer, Wine and Liquor Licenses Pending Completion of Application: Approve Sa Wad Dee Thai Restaurant Baja Taco Harry's Bar and Grill Maverick Country Store Meridian Speedway China Town's Quik Wok Ram Restaurant and Brew House St. Lukes' 127 Club Whitewater Saloon Top Shelf Eddy's Vina Restaurant G. License Agreement with Nampa Meridian Irrigation District for Southern Springs Subdivision (Ten Mile Drain): Approve H. -Resolution No. 05-471 VAC 05-001 Request to Vacate East Manderly Lane and a 30 -foot wide agricultural easement, both being one and the same as shown on the plat of Larkwood Subdivision, at the north boundary line of Lot 13, Block 2 for Tustin Subdivision by SCS Investments, LLC — northwest corner of East McMillan Road and North Locust Grove Road: Approve I. Line Item Transfer for the Centrate Basin Construction: Approve J. Line Item Transfer for Well 2013: Approve Meridian City Council Agenda — April 26, 2005 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. Revised 4-25-05 K. Change Order No. 1 for the Centrate Basin Construction: Approve L. Agreement for Well 27 Test Well Oversight with Hydro Logic: Approve M. Wastewater Treatment Plant Expansion Project Task Order No 2: Approve N. Fifth Addendum to Exhibit `C' to the City of Meridian / Meridian Rural Fire Protection District and Life Preservation Service Contract and Joint Exercise of Power Aareement: Approve O. Overland Road Waterline Reimbursement — Silverstone Business Campus: Approve P. Reimbursement Agreement — Silverstone Business Campus (Sundance Company): Approve Q. Agreement for Wireless Area Network Services with SourceOne. Inc.: Approve 6. Department Reports: A. Mayor's Office 1. Arbor Day Proclamation: Read B. Parks and Recreation Department: 1. Naming of Park Located in Lochsa Falls by Doua Strong: Approve Heroes Park 2. Discussion regarding purchase of new recreation software by Catrina Thomas: Approve 3. Open Space Area beside Jabil Property: Approve Prepare Agreement C. Police Department — Bill Musser 1. Update on Police K-9 Training Facility and Request for waiver of all associated fees as the project moves towards application for CUP: Approve Meridian City Council Agenda — April 26, 2005 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Revised 4-25-05 D. Attorney's Office 1. Update / Comments on Vicious Dog Ordinance: Updated 2. Update / Comments on Center Turn Lane Ordinance: Updated 3. Update / Comments on Repealing Bicycle Registration: Updated 4. Update on Vendor / Solicitor License Ordinance Proposal: Update 5. Update on Cut -Through Traffic Ordinance Proposal: Updated 6. "Bring Your Child to Work Day" on Thursday, April 28, 2005: Discussed 7. Five Year Service Award to Tammy de Weerd: E. Public Works Department — Brad Watson 1. Discussion on The Courtyards at Ten Mile Off -Site Improvements: Approve Release with Letter of Credit and 60 days completion 7. (Items Moved from Consent Agenda) Nothing "Although the City of Meridian no longer requires sworn testimony, all presentations before the Mayor and City Council are expected to be truthful and honest to best of the ability of the presenter." 8. Public Hearing: Review of the Louisiana-Pacific Corporation Business -Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries for the Idaho Community Development Block Grant: (To be continued May 3, 2005 for LPC Presentation): Continue Public Hearing to May 3, 2005 Meeting 9. Ordinance No. 05-1141 : Licensed Alcohol Establishments and Prohibiting Two License Establishments within the Same Meridian City Council Agenda — April 26, 2005 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. ,101%� Revised 4-25-05 Premise: (Third Reading — Public Comment will be Accepted): Approve 10. Set Date and Time for the 2005 / 2006 FY Budget Public Hearing: Approve August 30, 2005 at 6:00 p.m. 11. Executive Session per Idaho State Code 67-2345(1)(f): Approve Meridian City Council Agenda — April 26, 2005 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council April 26, 2005 Page 24 of 31 Bird: Yeah. And that multi -family could be -- one unit could have six, one unit could have eight, one unit could have four. I realize these are all fours out there, but I would -- before I vote for it, I want an exact number, like 16. Wardle: Are they -- Bevan: They have four units. Sixteen would be -- Wardle: The maker of the motion would revise his motion to be 16 -- release the certificate of occupancies for 16 dwelling units. Donnell: And the second agrees. Bird: Okay. Bevan: Thank you. De Weerd: Okay. Any further discussion? Mr. Berg. Roll -Call: Bird, yea; Rountree, absent; Wardle, yea; Donnell, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: If you will, please, get that to my office tomorrow, so we can get this going as soon as possible. Bevan: I certainly will. Thank you very much. Thank you all. Donnell: Thanks. Item 7: (Items Moved from Consent Agenda) De Weerd: Okay. There were no items moved from the Consent Agenda Item 8: Public Hearing: Review of the Louisiana-Pacific Corporation Business Expansion Project activities and accomplishments to date which shall include a summary of all expenditures to date, a general description of the remaining work, and any changes made to the scope of work, budget, schedule, location, objectives, and / or beneficiaries for the Idaho Community Development Block Grant: (To be continued May 3, 2005 for LPC Presentation) De Weerd: We will move to Item 8. Public Hearing -- do I understand, Mr. Nary, that this is being postponed until next week? No? Okay. r Meridian City Council April 26, 2005 Page 25 of 31 r Berg: Madam Mayor, if I could -- before you open the hearing, because Louisiana Pacific was unable to come and present or give you an update on their project, they would like it continued until next week, so that they can do their portion, but we advertised it and we have a gentleman from Sage that will be here to present the update on the expenditures to date. De Weerd: Okay. Great. Thank you for that clarification. I remember seeing something come through. Okay. I will go ahead and open the Public Hearing, Item No. 8, review of Louisiana Pacific Corporation Expansion Project. Augustine: Good evening, Madam Mayor, Members of the Council. My name is Carl Augustine. I'm a planning specialist for Community Economic Development with Sage Community Resources. As you are aware, the issue you have before you is a Public Hearing and these Public Hearing formats always start out with an orientation to address the issues required by the HUD regulations concerning the Idaho Community Development Block Grant funding. So, bear with me as I provide you and the other members present with this information. Once I conclude, I will, then, turn the floor back to the Mayor and Council, who will, then, open up the Public Hearing for comment. Nary: Madam Mayor. Sorry to interrupt before you begin. My office and myself received a number of requests from people that were interested in this issue, but they also saw on the -- including Louisiana Pacific, but also members of the community, probably not to really talk about the grant regarding Louisiana Pacific specifically, but because they saw on the agenda that it was going to be continued, I don't know that's why people aren't here and I hate for Mr. Augustine to go through this -- this part of the presentation and, then, more people show up next week and have to go through it again, so they understand context of what we are talking about. Augustine: That's all right. I will be present next week and I will provide this information again next week, since it's being continued over two Council meetings. Nary: Okay. I just didn't want to make it redundant for no reason, but just seeing -- I don't know if people will come, but I certainly had a lot of e-mails and calls, so -- De Weerd: Okay. Mr: Augustine, do you want to just go ahead and wait until next week to do the presentation or are we meeting some kind of a time frame? Augustine: Well, it's more one of those procedural kinds of things that you have to do. You do have to do a Public Hearing and I guess if there is no one else here present, then, maybe it makes -- by the way, this is my coworker here. De Weerd: Okay. He's not going to provide -- Augustine: He's doing some observation for training purposes this evening and so it's really at our pleasure. IDAHO POWER COMPANY P.O. BOX 70 BOISE, IDAHO 83707 An IDACORP Company April 1, 2005 Mr. Kenneth E Ropski Louisiana-Pacific Corporation 420 West Franklin Road Meridian, Id 83642 RECEIVED City of Meridian City Clerk Office Subject: Notice of completion of Work Order # 27163770-02 for the Meridian 017 12.5Kv distribution feeder project to the Meridian LP Wood Polymers plant. Dear Ken: Idaho Power Company is sending this letter for your records and to comply with the City of Meridian and Sage's request for documentation. This WO #27163770-02 started on or about 1-24-05 and was completed 3-21-05. No other payments will be requested from LP Wood Polymer. We have inspection documentation of the project from the start of the Work Order to completion, should any additional request for detailed information be needed. Please call me at 388-2524 if more information is needed. Sincerely yours, alL A Bruce Cleveland Delivery Services klcc: William G Berg Jr. City of Meridian 47664 047664 LOUISIANA-PACIFIC CORPORATION DME Twm=AL I IorANO. DISCOUNT triv"AMOUW 02/10/04 1 JENGINEERIN 4!320.00 V�§nom-.��.'�' DETACH BEFORE DEPOSrrDWOUNT gJ(3 -► AMOUF(r OF CHECK —► 4.q 320. 00 -�Aa— an - �. - - a'- — �• fig. ilk a T --- F 7 6278 I GA 02/10/04 �laK8nK4, 320.00 7► 047664 lw - �90- Y D€3 DAYS a . s 10 0 3A09- q u X. I D s A w04?664' 1:0611127881: 329 978 77070 in& An IDACORP Company Louisiana Pacific Ann: Ken Ropski 420 W. Franklin Road Meridian, Idaho 83642 Jwuary 8, 2004 In accordance with lour request: Design and urovide costs to build a now 10 MW d'stdbutiop feeder to the easterty Property Tine. Engineering Fee:120 hours @ $36 00 per hour . TOTAL DUE: $4,320.00 Engineering will not begin until we have received payment for the engineering fee. This fee is non-refundable. PLEASE REAUT PAYMEW TO IDAHO POWER COMPANY ATTN: Kristi Pardue PO Boz 70 BOISE, ID 83707 If you have any questions, please telephone Kristi Pardue at 388-2415. AfPOVC.I�r- V