2009-12-15CE IDIAN:---
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CITY COUNCIL
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue,
Meridian, Idaho
Proposed Amended Agenda
Tuesday, December 15, 2009 at 6:00 PM
WORKSHOP MEETING
Roll -Call Attendance
David Zaremba Brad Hoaglun
Charlie Rountree Keith Bird
Mayor Tammy de Weerd
Pledge of Allegiance
Community Invocation by
Adoption of the Agenda
Consent Agenda
A. Approve New Beer and Wine License for Walgreen Co.
Description: Approval of BW License's
Clerks Office
5 Mins.
1. Walgreens #06200 located at 1570 E. Fairview Ave.
2. Walgreens #10197 located at 3150 W. Cherry Lane
3. Walgreens #10604 located at 1625 S. Meridian Rd.
4. Walgreens #11452 located at 3263 N. Eagle. Rd.
5. Walgreens #11687 located at 4850 N. Linder Rd.
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 1 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
B. Independent Contractor Services Agreement with Pipeline
Inspection Services for the FY2010 Manhole Retrofits Project
for a Not -to -Exceed Amount of $150,000.00
Description: The continuation of the manhole retrofit project
will eliminate at least 140,000 additional gallons per day of
groundwater infiltration, raise an additional 54 manholes to
proper grade and repair an additional 12 manholes that are
damaged or deteriorating.
Tom Barry
5 minutes
C. Cooperative Agreement Between Valley Regional Transit and
City of Meridian
D. Contract For Purchase Of Records In Bulk - Commercial
Vehicle Registration Records and a Contract For Purchase Of
Records In Bulk - Motor Vehicle Title Records
Description: No -Charge Agreements For Transfer Of Vehicle
Information From ITD to the City to Be Used By Meridian
Police Department In a Report Writer Application Currently
Being Developed By the Information Technology Department.
A Similar Agreement for Motor Vehicle Registration Records
Was Approved on the 11/17/09 Consent Agenda; ITD Requires
the City To Sign Before They Execute The Agreement.
Ted Baird
Mike Tanner
2 Minutes
E. Task Order #10145 with Civil Survey Consultants, Inc. in
accordance with master agreement dated on November 14,
2006, for engineering consulting services in conjunction with
the Eagle/Victory Rd. intersection utility improvements project
for a Not -to -Exceed Amount of $11,905.00.
Description: The scope of services in the attached task order
will include revamping the 2004 plans to adhere to the current
City of Meridian, ACRD, and ISPWC specifications.
Tom Barry
2 minutes
6. Community Items / Presentations
A. Presentation of Citizen Hero Appreciation Certificates
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 2 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
7.
Description: Present Citizen Hero Certificates to Four
Meridian Citizens for their Recent Bravery at a Fire Last
Saturday, December 5th
Chief Anderson
Mayor de Weerd
5 to 10 minutes
B. Presentation on Master Street Map and Transportation and
Land Use Integration Plan (TLIP) Coordination with the Ada
County Highway District (ACHD) Update; discuss draft Master
Street Map and implementation strategy.
Description: Joint presentation by city and ACHD staff on the
draft Master Street Map and procedural documents for
implementing this phase of TLIP. Over the past several
months, City and ACHD staffs have been working on
composing a master street plan for the arterial roadways in the
City. During this workshop, staff will present the draft
typologies for the street system in Meridian and our Area of
Impact. Staff will run through the Map and discuss how agency
staffs may be implementing the plan. We want to also discuss
an adoption strategy.
Caleb Hood (City of Meridian)
Justin Lucas (ACHD)
20 minutes
Department Reports
A. Mayor's Department:
1. Community Liaison Update
Description: Update
Luke Cavener
15 Minutes
2. Mayor's Youth Advisory Council Update
Description: Mayor's Youth Advisory Council Update
MYAC
5 Minutes
3. Department of Environmental Quality (DEQ) Air Quality
Update
Description: Update from the DEQ
Pete Wagner
10 Minutes
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 3 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
4. Air Quality Initiatives Update
Description: Air Quality Initiatives Update
Robert Simison
5 - 10 Minutes
5. Air Quality Board Report
Description: Information on New Developments from
the December 9, 2009 Meeting
Councilman Zaremba
5 minutes
B. Legal Department
1. Server Training Ordinance Update
Description: At the October City Council workshop, Bill
Nary presented a draft ordinance requiring alcohol
servers in the City to be certified in safely serving
alcohol, as well as a draft MPD administrative policy
enumerating acceptable training providers, and a draft
resolution effectuating the policy. Following Council's
discussion, Mr. Nary was directed to meet with Susan
Stertz, a training provider who was present at the
meeting and had comments and suggestions regarding
the draft ordinance. Mr. Nary and staff did meet with Ms.
Stertz, and this updated draft incorporates her
suggested improvements, as well as staff's fine-tuning.
Bill Nary
10 minutes
C. Parks Department
1. Administrative Policy: Metal Detecting in Parks
Description: This report is a follow up to the discussion
with City Council at October workshop regarding the
MPR Department's approach to metal detecting in City
parks and facilities. Per the MPR Commission's
recommendation at their November 18 meeting, the
suggested approach, as revised pursuant to Council
direction, is to regulate metal detecting not by a
permitting process but via administrative rules of the
MPR director that would be formalized by Council
resolution.
Steve Siddoway
10 min.
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 4 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
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D. Public Works and Legal Departments
1. Bittercreek Lift Station
Agreement
Description: Bittercreek
Purchase Agreement
Tom Barry & Bill Nary
15 Minutes
Other Items
and Pipeline Purchase
Lift Station and Pipeline
A. Public Hearing: Adopt PY2008 CDBG CAPER
Description: Required performance report on PY2008
accomplishments for HUD.
Matt Ellsworth
5 min.
B. Continued Public Hearing from June 9, 2009: Meridian and
Amity AZ 08-005 and VAR 08-008 by Hawkins Companies
Located at the Northwest Corner of West Amity Road and
South Meridian Road
1. Continued Public Hearing: AZ 08-005: Meridian and
Amity - Request for Annexation and Zoning of 73.10
acres from RUT in Ada County to R-15 (Medium High
Density Residential)(5.68 acres), L -O (Limited Office)
(3.22 acres) and C -C (Community Business)(33.47 acres)
Zoning Districts
2. Continued Public Hearing: VAR 08-008: Meridian and
Amity - Request for a Variance to UDC 11-31-1-4 Which
Prohibits New Approaches From Directly Accessing a
State Highway to Allow Two Right-in/Right-out Access
Points (approximately 660 Feet from the North and
South Intersections) and One Right-in/Right-out/Left-in
Access Point at the 1/4 mile to State Highway
69/Meridian Road South of Harris Street
Planning Department
9. Continued Department Reports
A. Planning Department
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 5 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
1. Summary Staff Report of ACHD 2011-2015 Draft A of
Five Year Work Plan
Description: ACHD recently released Draft A of the Five
Year Work Plan (FYWP) for FY11-15 for agency review.
Last year the City submitted some comments to ACHD
on Draft A. During this workshop, city staff will once
again summarize Draft A and highlight the programming
status of "priority" projects in Meridian. Staff will be
available during the workshop to also take notes on any
comments you would like forwarded on to ACHD Staff
regarding Draft A.
Caleb Hood
20 minutes
2. Overland Road Design - Median and Access Discussion
with Staff and Property Owners
Description: In 2007 the City adopted the Ten Mile
Interchange Specific Area Plan. The Plan defines
Overland Road, between Ten Mile and Linder, as a 4 -
lane parkway with landscaped medians and limited
access points. The concept of medians on this segment
of Overland Road has been part of the South Ridge
Subdivision plans since 2007. The City approved the
Southridge project with the median concept. However,
ACHD Commission action on the preliminary plat of
South Ridge deferred action so that ACHD Staff and the
property owners could work out median locations.
ACHD is preparing to finalize the design for Phase II of
Overland Road, Ten Mile to Linder with plans to
construct the northern travel lane and associated
improvements (center medians, curb, gutter, sidewalk,
etc.) in 2011. The ACHD Commission has scheduled a
public hearing for December 16th and invited property
owners in this section of roadway whose driveway
access will be impacted by this roadway project.
While creating the Ten Mile Plan, medians were
discussed, but the affected Overland property did not
comment to the Council on median design and location.
Staff believes that it is appropriate to give the property
owners an opportunity to talk with the City Council
about the plan to limit access on Overland Road using
medians. There are six property owners on the north
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 6 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
side of Overland Road in this section that have not
developed or annexed into the City.
City Staff recently met with some of the property owners
in the area of this roadway project. Staff has compiled a
pros and cons list to help portray some of the goals of
the Ten Mile Plan and the property owners concerns.
Staff has invited the property owners to the workshop,
and we would ask that Mayor and Council allow them
the opportunity to testify.
Anna Canning
20 minutes
3. Energy Grant Project Prioritization
Description: Council discussion and direction on
projects for funding through the Energy Efficiency Block
Grant
Pete Friedman
30 minutes
4. Planning Department Strategic Plan Discussion
Description: Review FY09 projects and Present FY10
projects
Anna Canning
30 minutes
10. Ordinances
A. Ordinance No. : Sign Code Revisions
Description: Ordinance revising provisions of the UDC related
to the regulation of signs, as proposed by the sign committee,
recommended by P&Z and discussed with and approved
conceptually by City Council.
Kristy Vigil
5 minutes
11. Other Items
A. Executive Session as per Idaho Sate Code 67-2345 (1)(f) — To
Consider and Advise its Legal Representatives in Pending
Litigation.
Meridian City Council Workshop Agenda — Tuesday, December 15, 2009 Page 7 of 7
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.