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2009-11-24E IDIAN:--- CITY COUNCIL REGULAR MEETING AGENDA Tuesday, November 24, 2009 at 7:00 PM 1. Roll -Call Attendance David Zaremba Brad Hoaglun Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by 4. Adoption of the Agenda 5. Consent Agenda A. Art Purchasing Agreement with Mark Davis for Art in Public Spaces for a Not -to -Exceed Amount of $1,500.00 B. Professional Services Agreement with M.D. Willis, Inc. for Stenographic Services for Fiscal Year 2010 C. Professional Services Agreement with Alta Planning for Rail With Trail Action Plan Follow Up for a Not -to -Exceed Amount of $3,460.00. D. Interagency Agreement for Ongoing Landscaping Maintenance of the Interstate-84/Ten Mile Road Interchange ITD Project E. Agreement for hook-up to City of Meridian's Sewer/Water System outside the City limits with White Clouds Investment, LLC. F. Consultant Agreement with Safety Enterprises, Inc. to Provide Safety Services to the City of Meridian, for a Not -to -Exceed Amount of $27,600.00 G. Budget Amendment to the FY2010 Budget to Incorporate Energy Efficiency Block Grant (EECBG) Funds Meridian City Council Meeting Agenda — Tuesday, November 24, 2009 Page 1 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Budget Amendment requesting authorization to purchase five (5) additional personal computers for the Public Works Department with FY2010 budget savings from the Computer Replacement Fund. Open Purchase Order to buy Water Meters and Meter Transceiver Units (MXUs) from United Pipe and Supply for a Not -to -Exceed Amount of $765,000.00. J. License Agreement with Nampa & Meridian Irrigation District for flush line discharges into Evans Drain, Finch Lateral, Hardin Drain, Eight Mile Drain, and Five Mile Drain. K. License Agreement with Settlers Irrigation District for flush line discharge into Settlers Southside Canal L. License Agreement with Ada County Highway District (ACHD) for flush line discharges into ACHD storm drain facilities. M. Change Order #1 to original contract dated June 2, 2009 with Challenger Companies, Inc. for Idaho Power conduit installation and relocation of an eye wash station in the Well #27 Pump House for a Not -to -Exceed Amount of $664.21 N. Change Order #1 to Heroes Park -Phase 3 (Construction) Original Contract Dated July 28, 2009 with Hillside Landscape Construction for a Not -to -Exceed Amount of $3,380.00. O. Task Order #10138 with CH2M HILL for the WWTP Air Quality Permit engineering and design pursuant to the Master Agreement executed on December 12, 2006 for a Not -to -Exceed Amount of $23,975.90 P. Task order #10060A with Brown and Caldwell for the reclaimed water booster station and reservoir project development and request for proposals pursuant to the Master Agreement executed on December 123 2006 for a Not -to -Exceed Amount of $7,500.00. Q. Task Order #1008A with DC Engineering, Inc. for the Tertiary Filter and DAFT Retrofit SCADA Programming pursuant to the Master Agreement executed on December 12, 2006 for a Not -to -Exceed Amount of $22,000.00. R. Findings of Fact and Conclusions of Law for Approval: AZ 09-006 131: Request for Annexation and Zoning of 5.2 acres from RUT (Ada County) to R-4 (Medium Low Density Residential) zoning district for Meridian City Council Meeting Agenda — Tuesday, November 24, 2009 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D 131 by B1, LLC located east of Jericho Road, 'A mile south of Chinden Boulevard, approximately 650 feet west of Locust Grove Road S. Task Order #10127 to Master Agreement dated June 11, 2007 for Infiltration and Inflow Monitoring engineering services with Murray, Smith & Associates, Inc. (MSA) for a Not -to -Exceed Amount of $23,552.00 T. Development Agreement: AZ 08-001 Request for Annexation and Zoning of 9.06 acres from RUT and R1 Zoning Districts in Ada County to the C -G Zoning District for Overland Village by Cameron S - Sixteen Retail, LLC located at 3330 E. Overland Rd. U. Order of Conditional Approval in the Matter of the Application for City Council Review of the Director's Decision and Subsequent Request for Reconsideration of the City Council's Decision for a Portable Classroom Structure at Paramount Elementary School, Located at 550 W. Producer Drive, in the Southeast 1/4 of Section 25, T.4N, RAW. Department Reports A. Public Works 1. Update on Professional Services Contracts a. Professional Services Contract between Harold's Electric Company, Inc. and the City of Meridian for Electrical Inspection Services and Electrical Plan Review for structures constructed within the City. b. Professional Services Contract between DMH Enterprises and the City of Meridian for Plumbing Inspection Services and Plumbing Plan Reviews for structures constructed within the City of Meridian. C. Professional Services Contract between RIMI, Inc. and the City of Meridian for Mechanical Inspection Services and mechanical Plan Review for structures constructed within the City of Meridian. d. Professional Services Contract between Whitman & Associates and the City of Meridian for Building Inspection Services and plan review for structures constructed within the City of Meridian. Meridian City Council Meeting Agenda — Tuesday, November 24, 2009 Page 3 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. e. Professional Services Contract between Greene Fire Protection and the City of Meridian for Fire Inspection Service and Fire Code Plan Review B. Clerk's Office 1. Appeal of the City Clerk's Denial of Temporary Use Permit Application 09-063 by Pat Raymes with Meridian Ice Gardens 7. Items Moved From Consent Agenda 8. Action Items A. Open Public Hearing and Public Comment Period for PY2008 CAPER B. Public Hearing: Meridian Crossing AZ 09-008 by James Zeiter located at 1085 S. Ten Mile Road: Request for Annexation and Zoning of a total of 115.26 acres consisting of 48.59 acres to the C -C zoning district; 27.27 acres to the H -E zoning district; 22.57 acres to the M -E zoning district; and 16.83 acres to the R-40 zoning district C. Public Hearing: Cavanaugh Ridge by Affinity Bank located at 4275 S. Locust Grove Road 1. RZ 08-005: Request for Rezone of 91.09 acres from R-4 to R-8 zone 2. PP 08-010: Request for Preliminary Plat approval for 255 residential building lots and 27 common area lots on 91.09 acres in a proposed R-8 zoning district 3. MDA 08-003: Request for Development Agreement Modification to include updated project information 4. VAR 09-006: Request for Variance to UDC 11 -6C -3F to exceed the maximum block length allowed in residential district for Blocks 7,12 and 14 D. Public Hearing: Market Square by TJ Brown located at Northeast Corner of N. Eagle Road and E. Ustick Road 1. MDA 09-003: Request for Development Agreement Modification to update the overall site development plan Meridian City Council Meeting Agenda — Tuesday, November 24, 2009 Page 4 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 2. VAC 09-001: Request for Vacation of a public domestic water and sewer easement depicted on the Smitchger Subdivision North Plat E. Bayside Taylor Commerce Park Subdivision FP 09-007 by Tealey's Land Surveying - 1100 W. Taylor Avenue 9. Ordinances A. Ordinance No. : AZ 08-001 Request for Annexation and Zoning of 9.06 acres from RUT and R1 Zoning Districts in Ada County to the C -G Zoning District for Overland Village by Cameron S -Sixteen Retail, LLC - 3330 E. Overland Rd. 10. Other Items A. Executive Session as per Idaho State Code 67-2345(1)(c) - to conduct deliberations concerning labor negotiations or to acquire an interest in real property, which is not owned by a public agency Meridian City Council Meeting Agenda — Tuesday, November 24, 2009 Page 5 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.