Interagency Agreement I-84/Ten Mile Landscaping & Maint.INTERAGENCY AGREEMENT FOR
LANDSCAPING AND MAINTENANCE
OF THE INTERSTATE-84/TEN MILE ROAD INTERCHANGE
ITD Project No. A011(932)
This AGREEMENT ("Agreement") is made and entered into this day of
, by and between the Idaho Transportation Department
(hereinafter, "State"), and the City of Meridian, an Idaho ,,,municipal corporation,
(hereinafter, "City") (collectively, the "Parties").
RECITALS
WHEREAS, the City has requested that,,,f"h"e State approve t,1,,,,expenditure of
transportation funds for landscape treatments�the Idaho Transportation epartment's
Interstate 84 / Ten Mile Rd IC Landscapingd , ct No x,011(932) to �irpVide scenic
enhancement of a gateway road into the City of Nt '�''lalian°d
WHEREAS, the City is committed to protectin'��e investment of these funds
by performing certain maintenance as qd upon betwedni$; ,_p parties; and
WHEREAS, authority for this Agreement 1� establisho'' in Section 40-317, Idaho
Code, which allows for cooperative a "'�' ' ''
p greeme`nts ��et�eeti the Idaho Transportation
Department and municipi'fiff0s, for the conkiI ction of ii'id improvements to bridges and
state highways; and
NOW THEREFORE, ia.;;c,onsiderationf the mutual covenants and agreements
herein contained, the partiedo riutt �upertake, promise, and agree as follows:
I. A01#,f6priation of Funds
This Agreement contemplates that the State will appropriate sufficient funds, not to
exceed $880,000,00, to design and construct landscaping for the new interchange at the
junction of Interstate 84 and Ten Mile Road, in Meridian, Idaho, near Mile Post 42.00
(hereinafter, "Project Site"). This Agreement is limited to that project, identified as
ITD Project No A011(932) and specifically shown on Exhibit A, attached hereto and
incorporated herein': If, within two (2) years of signing of this Agreement by the
parties, sufficient funds for this transportation project are not appropriated and a bid
process is not completed with the awarding of construction of Project No. A011(932),
this Agreement shall become null and void and neither party shall have any obligations
to the other under its terms.
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 1
II. Responsibilities of State
2.1 State will design and install landscape features in accordance with the Project
Plans for Project No. A011(932), shown on Exhibit A to this Agreement.
2.2 State agrees that it will provide and install landscape improvements described as
follows:
a. Four (4) Islands/Approach Triangles improved with shrubs, perennials,
non -mown grasses, rock mulch, sidewalk, std ped colored concrete
border, topsoil, and pressurized irrigation sys�
b. Two (2) raised median areas on Ten Mii oaimproved with shrubs,
�"Fol
perennials, non -mown grasses, rock mu<<d h, sted colored concrete
border, topsoil, and pressurized irriga4 n system;
c. Interchange ramp and Ten Mile Read slopes improved with non -mown
grass;
d. Interchange detention pondsipved with water tolerant shrubs and
water tolerant non -mown grass;
>>,�
2.3 State agrees to notify City of #� future
the landscape improvements covered �(a Al
solutions to any such construction in''dFde �!$.�
the landscape improvements covered by this Al
parties understand and agree that State ,shat
improvements at its expep,"r and that Cik'''s
cease. In such event; State agries to provide si
to any construction or, other actxns to remove `t
highwaI'i� nstruction that would impact
Zifjo
reement� seek mutually -agreeable
minimize they !46truction or removal of
nt. If a'olution is not found, both
bei' tilOw d to remove the landscape
obligations under this agreement shall
cty (60) days written notice to City prior
ieilandscape improvements.
2.4 State agrees to hold 66ritm tb�s/,suiidontractors responsible for any and all
damages to the !1�tndscape improvement �resulting from contracted work at the Project
Site.
2.5 States or its Contractor, shall assure the establishment of plantings by watering,
cultivating, relacement o plants or mulch, and other work necessary to maintain the
plants in a heal'y conditign; throughout a plant establishment period of one year.
2.6 State shall m4intain the Ten Mile IC bridge structure, including the irrigation
pipe sleeve provided"'for installation of the pressurized irrigation system though the
structure.
2.7 State agrees to hold all contractors responsible for warranties provided under
agreements between State and contractors/subcontractors for the benefit of City in its
maintenance obligations under this Agreement. All warranties shall be for a minimum
of a one year period from date of substantial completion.
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 2
III. Responsibilities of City
3.1 The City will review and approve the construction plans and specifications, prior
to the project advertisement for construction.
3.2 Upon completion of construction of Project No. A011(932) and City inspection
and sign -off of the landscape improvements, City will assume responsibility for
maintenance and care of the landscape improvements described above, as follows:
a. Maintain all shrubs, perennials, and grasses in a[[I iilthy condition,
replacing any vegetation with same or eq iValent plantings as
needed, after completion of the one year estaV1t period;
b. Maintain the graded areas to the shape ar"; ii contoo,7`,,,;T,,,s established
at the Project Site, unless a modified, #ding plan i&,,,#pproved by
Idaho Transportation Department,
C. Remove trash and other roadside debris from the approach`riangies
formed by the on and off ramps at the. Project;Site;
d. Trim and prune as required to re' qve, d6'e `'d materials and to
maintain the vegetation in an attractiv&tbndition;
e. Operate and maintain the pressurized iffigation system, including
main and distribution pipe, the pressurized it igation pipe within
the pipe sleeve in the, interphAnge bridge s't'ructure, valves,
sprinklers, and control system, after the Contractor warranty
periods are complete;
f. Maintain sprinklers so that they `'do not we�'a'the roadways.
g. Utilize State dpoi9ved high?"y safety procedures for City
person during"':: 11 times of �lanoscape maintenance completed
within the State retained Right-of,,l ay;
3.3 City, shall be ;required toperpetually maintain the landscape areas within the
Project Fite as shown on E ,hibit A, subject to annual appropriation of such
maintenance cost by the City and in''conformity with the provisions of Article VIII,
Section13`lbf the Idaho Cot%'titution:'t`
3.4 Should ;the City desire additional landscape improvements after completion of
Project No. A011(932), City will comply with State's standard permitting and approval
process for work completed within the I-84 and Ten Mile Interchange Right -Of -Way.
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 3
IV. Indemnity
Should any part of the landscape features within the State retained Right -of -Way and
maintained by the City be damaged or destroyed though the wrongful or negligent act of
any third party, the State will make every effort to determine the identity and
whereabouts of the responsible party and the State will attempt collection of the costs
of the repair or replacement. If the State is able to collect the cost of repair or
replacement, it will advance the funds to the City, based on pity estimates or repair
invoices.
City does hereby indemnify, save and hold harmless Stop from ��44 against any and all
liability, damages or costs, known or unknown, Fplwing to or result of City's
maintenance of the Project Site and not as the result of the negligence»>ef;State.
State does hereby indemnify, save and hold,haftnipss the City from and a:g4inst any and
all liability, damages or costs, known or unknown; fA1ating` t6 or as a result' 'of defects in
the construction of Project No. A011(932) resulting in additional cost to the City to
plant, repair, replace or maintain the aesthetic improv6ittents which are the subject of
this Agreement and not as the result o `lt,"h negligence of th&City.
V. Term of Agreement
It is anticipated the term of this Agreement shall be perpetual, subject to annual
appropriation of such .maintenance cost by the City and in conformity with the
provisions of Article VIII, Section 3 of the ,Idaho Constitution. Neither party may
terminate this Agreement ithoiit'tho>' rrr tten consent of the other party, other than
g '
as set fortlt_'in thi� �;'teemett't:
VUGeneral Provisions
6.1 Contact Information: " The contact for the Idaho Transportation Department shall
be the Assistant District Three Engineer (Operations) at (208)334-8300. The contact
for the City of Meridian, shall be the Director of Public Works at (208) 898-5500.
6.2 Termination of Interagency Agreement/Nonappropriation: Nothing in this
Agreement shall be construed to be an indebtedness or liability in violation of Article
VIII, Section 3 of the Idaho Constitution.
6.3 Attorney Fees: In the event of any controversy, claim, or action being filed or
instituted between the parties to enforce the terms and conditions of this Agreement, or
arising from the breach of any provision hereof, the prevailing party will be entitled to
receive from the other Party all costs, damages, and expenses, including reasonable
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 4
attorneys' fees including fees on appeal, incurred by the prevailing party. The
prevailing party will be that party who was awarded judgment as a result of trial or
arbitration.
6.4 Choice of Law: This Agreement shall be governed by, and construed in
accordance with, the laws of the State of Idaho.
6.5 Exhibits: All exhibits to this Agreement are incorporated by reference and made
a part of this Agreement as if the exhibits were set forth iii,,,,,,their entirety in this
Agreement.
6.6 Entire Agreement: This Agreement and the ex4i0-e, , eto constitute the full
and entire understanding and agreement between the parties ,with regard to the
transaction contemplated herein, and no party shall be liable or bound to the other in
any manner by any representations, warranties, covenants and agreeluents except as
specifically set forth herein.
6.7 Acknowledgments and Modifications: No Acknowledgments required hereunder,
and no modification or waiver of any provision'O
fthis Agreement or consent to
departure there from, shall be effectivre unless in writing,,,�d signed by State and City.
6.8 Headings: The headings used in thisAgreement ar66''u` sed for convenience only
and are not to be considered in construing or inter �rexing this''Agreement.
6.9 Counterparts: This Agreement may be executed in two or more counterparts,
each of which shall be deemed 'an original, but both of which together shall constitute
one and the same instrument.
End ofagreement
[$Jgnature page follows.]
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date first above written.
CITY OF MERIDIAN
Tammy de Weerd, Mayor
Attest:
City Clerk
IDAHO TRANSPORTATION DEPARTMENT
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 6
Exhibit A Index
Sheet Number
Landscape Area Figure I
Landscape Area Figure 2
I84/TEN ILE INTERCHANGE LANDSCAPING INTERAGENCY AGREEMENT - 7
I-84 TEN MILE RD IC LANDSCAPING
FEDERAL AID PROJECT N0. A011(932)
KEY NO. 11932
ADA COUNTY
LEGEND
SYM DESCRIPTION
OG COMPACT OREGON CRAPE-MAHONIA AOUIFOLIUA 'COMPACTA' -5 GAL
RC ROSE GLOW BARBERRY•BERBERIS THUNBERCII VAR 'ROSE GLOW' -5 GAL
GL GROW -LOW SUAAC-RHUS AROMATICA 'CROW -LOW' -5 GAL
LF LOWFAST COTONEASTER-COT ONE ASTER OAAILERI'LOW'FAST'-5 GAL
MR WHITE MEIDILANU RUSL-RDSA 'ALBA MEIDILAND'-5 GAL
SW S~RWINE NIEBARK-PHYSOCARPUS OPULIFOLIUS 'SU/9RWINE'-5 GAL
VU YUCCA -YUCCA FILAMENTOSA-7 GAL
FG FLARE CRASS -MISCANTHUS SINENSIS PURPURASCENS-1 GAL
KF KARL FORESTER FEATHER REED-CA-AMACROSTIS K ACUTIFLORA 'KARL FORESTER' -I GAL
MG DWARF MAIDEN GRASS -MISCANTHUS SINENSIS 'AOACIO'-I GAL
BE BLACK UM
-EYED SUSAN-RUDBECKIA FULGIDA 'GOLOSTR'-1 GAL la' SP
DL STELLA O'ORO DAYLILY-HEMORCA.LIS 'STELLA D'ORO'-1 GQ
LV HIDCOTE LAVENDER -LAVA DULA ANGuST)FOLIA 'HIDCOTE'-1 CAL
RS RUSSIAN SAGE-PEROVSKIA ATRIPLIFOLIA-I GA.
1D UNMOWN GRASS SEEDING - MIX OF CHEWINGS FESCUE. HARD FESCUE. ARD CDVAR SHEEP FESCUE
L !� ROCK WU CRU'SHTD. GASAL CHARCC— GRAY WIT" TAN IN COLOR.;NSTALL + THICKNESS ON WEED BARRIER FAZFZ;C.
RIVER COBBLE - 4-6" WASHED RIVER COBBLE. INSTALL 6' THICKNESS ON WEED BARRIER FABRIC.
PROJECT TOTALS
UNMDWN GRASS SEEDING - 75.6 AC
SHRUBS - I.797 EA
PERENNIALS - 3,009 EA
- SCALE t••:IQO'
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LANDSCAPE EXHIBIT 1
1-84 TEN MILE RD IC LANDSCAPING
PROJECT NO. A011(932)
KEY NO. 11932
MATCH LINE SEE EXHIBIT 4
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LANDSCAPE EXHIBIT 2
1-84 TEN MILE RD IC LANDSCAPING
......... PROJECT NO, A011(932)
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� KEY NO, 11932
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LANDSCAPE EXHIBIT 4
i 1-84 TEN MILE RD IC LANDSCAPING
PROJECT NO. A011(932)
KEY NO. 11932
SCALE 1" 100'
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PERENNIALS - 1,984 EA
LANDSCAPE EXHIBIT 5
1-84 TEN MILE RD 1C LANDSCAPING
PROJECT N0, AO11(932)
KEY NO. 11932
City of Meridian Ten Mile Interchange Option Takeoff
Middle Option
Service
Cost per
Cost per
Number
Total
Total
Service
Service
Services
Cost
Cost
Police
Interchange
Interchange
$
115
52
$
5,980
Mow, Edge'
$
950.
2
$
1,900
-
Control
Control
$
1,320
2
$
2,640 ',.
Fertze &
$
$
-
Weed Control
.........
$
$
Turf
$
200
200
2
600
...., 406
Pruning
$
6,750
2
$
13,500
B'rllbug
.._,
$
-
-
Prevention '+
$
200
1
',$
200'
Fertilize
$
'$
- ''
Plant Beds
$
200
1
'$
200
Total Year
$
$
24,820
Eagle Option
Service
Cost per
Number I
Total
Service
Services
Cost
Police!
Interchange
- $
115
52
$$$
5,980
Mow,Edge
$
900
6
$ '
5,400
Bed Weed
-
Control
$
' 1,320
2
$
2,640-
Fertilize &
$
_
Weed Control
$
-
Turf
$
200
3
'$
600
Pruning
$
6,000
3
$
18,000
Billt�u9
.._,
$
-
Prevention
$.....;
200
1
$
200'
Fertilize
$
Piant Beds
I$
200
2
4001
Total Year
$
33,220
Bare Bones Option
Service Cost per Number Total
Service Services Cost
Mow, Edge $ :..1,250 1 $ 1,250
Bed Weed -
Control $ "" 1.700 1 'S 1.700'
�-- uc I
11/17/2008
OCT 2 7 �
2009
CITYOFCrz
CITY CLERKS OFFICE