09-1432 City Code Updating Commission Membership RequirementsCITY OF MERIDIAN ORDINANCE NO. (79 - /~/3oZ
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPLACING TITLE 2, CHAPTER 1,
OF THE MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES
AND POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE
HISTORIC PRESERVATION COMMISSION; REPLACING TITLE 2, CHAPTER 2, OF
THE MERIDL~N CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE PARKS
AND RECREATION COMMISSION; REPLACING TITLE 2, CHAPTER 3, OF THE
MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE TRAFFIC
SAFETY COMMISSION; AND REPLACING TITLE 2, CHAPTER 5, OF THE
MERIDIAN CITY CODE, RELATING TO THE ESTABLISHMENT, DUTIES AND
POWERS, MEMBERSHIP, ORGANIZATION, AND MEEETINGS OF THE ARTS
COMMISSION.
WHEREAS, the City Council of the City of Meridian finds that the reorganization of the
City Code provisions regarding the Historic Preservation, Parks and Recreation, Traffic Safety,
and Arts Commissions will promote efficiency and uniformity as to the structure and operation
of such commissions; and
WHEREAS, the City Council of the City of Meridian fords that the appointment of
members dedicated to representing the perspectives and interests of youth will give a voice to a
highly valued component of our community;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO:
Section 1: That Title 2, Chapter 1 of the Meridian City Code shall read as follows:
Chapter 1
HISTORIC PRESERVATION COMMISSION
2-1-1: ESTABLISHMENT:
There is hereby established an Historic Preservation Commission, the purpose of which shall be
to promote the educational, cultural, economic and general welfare of the public of the City
through the identification, evaluation, designation, documentation, and protection of those
buildings, sites, areas, structures, and objects which reflect significant elements of the City's, the
State's, and the nation's historic, architectural, archaeological, and cultural heritage.
2-1-2: DUTIES AND POWERS:
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A. Advisory to City Council: The Historic Preservation Commission shall be deemed advisory
and shall report and make recommendations to the Mayor and City Council. All actions of
the Historic Preservation Commission shall be subject to approval by the Mayor and City
Council by resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Historic Preservation Commission president shall submit an annual
report to the Mayor and City Council regarding the Commission's activities and
accomplishments in the furtherance of the objectives of this chapter.
C. Commission Authority: The Historic Preservation Commission shall be authorized to:
1. Conduct a survey of local historic properties.
2. Recommend the acquisition of fee and lesser interests in historic properties, including
adjacent or associated lands, by purchase, bequests, or donation.
3. Recommend methods and procedures necessary to preserve, restore, maintain and operate
historic properties under the ownership or control of the City.
4. Recommend the lease, sale, other transfer or disposition of historic properties subject to
rights of public access and other covenants and in a manner that will preserve the
property.
5. Negotiate and recommend to City Council, within the limits of the Historic Preservation
Commission's funding and in accordance with applicable laws and City policies,
including those regarding purchasing, the employment of or the contracting with other
parties, organizations, or governmental entities for the services of technical experts or
other persons as it seems necessary to carry on the functions of the Historic Preservation
Commission.
6. Cooperate with the Federal, State and local governments in the pursuance of the
objectives of historic preservation.
7. Make recommendations in the planning processes undertaken by the County, the State, or
the Federal government and the agencies of these entities.
8. Recommend ordinances and otherwise provide information for the purposes of historic
preservation in the City.
9. Promote and conduct an educational and interpretive program on historic preservation
and historic properties in the City.
10. Review nominations of properties to the National Register of Historic Places for
properties within the City's jurisdiction.
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11. Recommend for City Council approval such ordinances, special conditions or restrictions
as may further the protection, enhancement, and preservation of historic properties, as
authorized by Idaho Code section 67-4612.
12. Historic Preservation Commission members, employees or agents of the Historic
Preservation Commission may enter private property, buildings, or structures in the
performance of its official duties, only with the express consent of the owner or occupant
thereof.
2-1-3: MEMBERSHIP:
A. Membership:
1. The Historic Preservation Commission shall consist of six (6) members.
2. Members of the Historic Preservation Commission shall be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
members of the Historic Preservation Commission may, in like manner, be removed.
3. All members of the Historic Preservation Commission and the officers thereof shall serve
without salary or compensation. The city shall provide the necessary and suitable
equipment and supplies to enable the Historic Preservation Commission to properly
transact and attend to its business. A budget for Commission equipment and supplies
shall be provided for in the City budget and administered by the Historic Preservation
Commission's designated City staff liaison.
B. Qualifications: All members of the Historic Preservation Commission shall have a
demonstrated interest, competence, or knowledge in history or historic preservation. The City
Council shall endeavor to appoint at least two (2) members with professional training or
experience in the disciplines of architecture, history, architectural history, urban planning,
archaeology, engineering, law, or other historic preservation related disciplines. One
member shall be designated to represent youth, which Historic Preservation Commission
member may be, at the time of appointment, under eighteen (18) years of age.
C. Terms: Each Historic Preservation Commissioner shall serve a term of three (3) years
provided that the youth member shall be appointed to a term of one (1) year, from September
1 through August 31. Historic Preservation Commissioners wishing to serve additional terms
must submit a letter of interest thirty (30) days prior to the term's expiration. Reappointments
shall be made at the discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-1-4: ORGANIZATION:
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A. 01'ficers: At the first meeting of each calendar year, the members of the Historic
Preservation Commission shall meet and organize by electing a president, vice president and
such other officers as may be necessary. The Historic Preservation Commission may request
assistance from the City Clerk.
B. Rules and Bylaws: The Historic Preservation Commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the Commission. All Commission
bylaws, rules and regulations are subject to the approval of the Mayor and City Council after
recommendation by the Commission.
2-1-5: MEETINGS:
The Historic Preservation Commission shall convene regular meetings at Meridian City Hall, 33
East Broadway, Meridian, Idaho, each month at 5:30 p.m. on the second Thursday of each month
unless, at the first meeting of each calendar year, the Commission shall establish a meeting
schedule for the calendar year in which event the published schedule shall apply. All meetings
of the Commission shall be open to the public, and shall follow the requirements of Idaho's open
meeting laws. The Commission shall keep minutes and other appropriate written records of its
resolutions, proceedings, and actions. The Commission shall allow and promote public
participation in the meetings of the Commission. Additional meetings of the Commission maybe
scheduled by the Commission as necessary to carry out the business of the Commission.
Section 2: That Title 2, Chapter 2 of the Meridian City Code shall read a.s follows:
Chapter 2
PARKS AND RECREATION COMMISSION
2-2-1: ESTABLISHMENT:
There is hereby established a Parks and Recreation Commission, the purpose of which shall be to
work in conjunction with the parks department staff, and to advise the Mayor and the City
Council in the orderly and efficient administration of the city parks and recreation system as
hereinafter amended, and any other ordinances hereinafter enacted and amended relating to
parks, urban forestry and recreation
2-2-2: DUTIES AND POWERS:
A. Advisory to City Council: The Parks and Recreation Commission shall be deemed advisory
and shall report and make recommendations to the Mayor and City Council. All actions of
the Parks and Recreation Commission shall be subject to approval by the Mayor and City
Council by resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Parks and Recreation Commission president shall submit an annual
report to the Mayor and City Council regarding the Commission's activities and
accomplishments in the furtherance of the objectives of this chapter.
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C. Commission Authority: The Parks and Recreation Commission shall be authorized to:
1. Advise the City Council and the Mayor as to the best use of all public parks and any land
or lots hereinafter purchased, leased, devised and bequeathed to the city for park and
recreation purposes, and as such to make recommendation regarding the ornamenting,
adorning, laying out and improving of the grounds of said parks.
2. Study economic and physical conditions and problems in connection with the
maintenance, operation, management, control and use of all the public park grounds, park
and playground faculties in the city.
3. Propose and recommend rules and regulations for the control and regulation of the use of
the public park grounds, buildings, and playground facilities; subject to approval by the
Mayor and City Council.
4. Study and propose plans, and recommend rules and regulations for the planting, growing,
care, regulation and control of trees and shrubbery in all public places.
5. Represent the public interest in making suggestions and recommendations for the
development, use and expansion of needed and required playground and other
recreational and leisure program activities.
6. Propose plans, recommendations and suggestions for the future growth, development and
regulation of park, playground, and recreation facilities of the city.
7. Set priority to plans, recommendations and suggestions for the future growth,
development and regulation of park, playground and recreation facilities of the city;
subject to approval by the Mayor and City Council.
8. Propose plans, recommendations, and suggestions to the annual budget to be submitted
by the parks director for the projects and expenditures for the next fiscal year prior to the
budget proposal being submitted to City Council for approval.
9. Suggest and recommend such rules and regulations necessary and desirable to carry out
the intent of this chapter.
10. Review and comment on the parks and recreation department's comprehensive plan and
action plan.
11. Review and comment on the City's comprehensive plan as that plan relates to parks and
recreation.
12. If requested by the Mayor, review candidates for parks and recreation director and make
recommendations to the Mayor regarding those candidates.
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13. Improve and correlate the problems of governmental administration of all recreation and
leisure programs of the City.
14. Appoint members of the Commission to subcommittees to provide community
information to the Parks and Recreation Commission concerning particular facilities or
programs of the park and leisure movement of the city
15. Make recommendations regarding the establishment of all fees for facility reservations
and/or rental, facility admission, program activity participation, and league registration;
and the establishment of fees for urban forestry services.
2-2-3: MEMBERSHIP:
A. Membership:
1. The Parks and Recreation Commission shall consist of a minimum of five (5) members
and not more than nine (9) members.
2. Members of the Parks and Recreation Commission shall be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
Commission members may, in like manner, be removed.
3. All members of the Parks and Recreation Commission and the officers thereof shall serve
without salary or compensation. The city shall provide the necessary and suitable
equipment and supplies to enable the Commission to properly transact and attend to its
business. The budget for Commission equipment and supplies shall be provided for
through the Parks and Recreation Department budget.
B. Qualifications: Residents who reside within the city limits, or area of impact, and are a
minimum of eighteen (18) years of age are eligible to serve on the Parks and Recreation
Commission. One member shall be a resident of the area of impact but no more than two (2)
members may be appointed from residents of the City impact area, outside the corporate
limits. One position may be designated to represent youth, which Commission member may
be, at the time of appointment, under eighteen (18) years of age. One member of the
Meridian City Council, the Director of the Parks and Recreation Department, and one
member who represents the administration of the Meridian Joint School District 2 shall serve
as ex officio members with no vote.
C. Terms: Each Parks and Recreation Commissioner shall serve a term of three (3) years
provided that the youth member shall be appointed to a term of one (1) year, from September
1 through August 31. Commissioners wishing to serve additional terms must submit a letter
of interest thirty (30) days prior to the term's expiration. Reappointments shall be made at the
discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 6 OF 12
2-2-4: ORGANIZATION:
A. Officers: At the December meeting of each year, the members of the Parks and Recreation
Commission shall meet and organize by electing a president, vice president and such other
officers as may be necessary. The City Parks and Recreation staff shall provide secretarial
service for the Commission, and may request assistance from the City Clerk.
B. Rules and Bylaws: The Parks and Recreation Commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the Commission. The bylaws, rules and
regulations are subject to the approval of the Mayor and City Council after recommendation
by the Commission.
2-2-5: MEETINGS:
The Parks and Recreation Commission shall convene regular meetings at Meridian City Hall, 33
East Broadway, Meridian, Idaho, each month at 6:00 p.m. on the second Wednesday of each
month unless, at the first meeting of each calendar year, the Commission shall establish a
meeting schedule for the calendar year in which event the published schedule shall apply. All
meetings of the Commission shall be open to the public, and shall follow the requirements of
Idaho's open meeting laws. The Commission shall allow and promote public participation in the
meetings of the Commission. Additional meetings of the Commission maybe scheduled by the
Commission as necessary to carry out the business of the Commission.
Section 3: That Title 2, Chapter 3 of the Meridian City Code shall read as follows:
Chapter 3
TRAFFIC SAFETY COMMISSION
2-3-1: ESTABLISHMENT:
There is hereby established a Traffic Safety Commission, the purpose of which shall be to
provide a forum for cooperation, coordination, and communication between the City of Meridian
other governmental agencies, and citizens and organizations concerned with the safe and
efficient movement of vehicular and pedestrian traffic throughout the Meridian community.
2-3-2: DUTIES AND POWERS:
A. Advisory to City Council: The Traffic Safety Commission shall be deemed advisory and
shall report and make recommendations to the Mayor and City Council. All actions of the
Traffic Safety Commission shall be subject to approval by the Mayor and City Council by
resolution and after such approval shall have the force and effect of ordinance.
B. Annual Report: The Traffic Safety Commission president shall submit an annual report to
the Mayor and City Council regarding the Commission's activities and accomplishments in
the furtherance of the objectives of this chapter.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 7 OF 12
C. Commission Authority: The Traffic Safety Commission shall be authorized to:
Recommend to City Council the adoption of plans for traffic safety as originally
recommended by the National Safety Council study of 1968, and in regulations, studies,
and recommendations of the National Highway Traffic Safety Institute, the National
Safety Council, and the National Transportation Board.
2. Coordinate all Meridian City traffic safety recommendations for incorporation into Ada
County Highway District planning processes, and Idaho Transportation Department
planning processes, as applicable, and as approved by the Mayor and City Council.
3. Make suggestions for projects designed to increase safety in pedestrian and school traffic
in the city and to generally recommend to the Mayor and council plans to improve traffic
safety in the entire City.
4. Work collaboratively and to plan for and accommodate growth related to traffic and
traffic safety issues as applicable to the City's comprehensive plan.
5. Receive, review, and act on traffic safety concerns or issues brought forth by citizens of
Meridian, with recommendations to be forwarded to the Mayor and council.
2-3-3: MEMBERSffiP:
A. Membership:
1. The Traffic Safety Commission shall consist of up to nine (9) members.
2. Members of the Traffic Safety Commission shall be appointed by the Mayor and
approved by the City Council on a vote of a majority of the City Council members, and
Traffic Safety Commission members may, in like manner, be removed.
3. All members of the Traffic Safety Commission and the officers thereof shall serve
without salary or compensation. The city shall provide the necessary and suitable
equipment and supplies to enable the Traffic Safety Commission to properly transact and
attend to its business. The budget for Traffic Safety Commission equipment and supplies
shall be provided for through the Meridian Police Department budget.
B. Qualifications: Members of the Traffic Safety Commission shall be selected from the
following groups: one Joint School District 2 administrator or designee; one City staff
member specializing in transportation issues; one Ada County Highway District (ACHD)
representative; one Meridian Police Department representative; the City Attorney or
designee; and four (4) Meridian citizens. The four (4) Meridian citizens should, if possible,
represent different areas of Meridian: Old Town, northwest Meridian (from west of Meridian
Road to Black Cat Road and north of the interstate to Chinden Boulevard, excluding Old
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 8 OF 12
Town), northeast Meridian (from east of Meridian Road to Eagle Road and north of the
interstate to Chinden Boulevard, excluding Old Town), and south Meridian (from south of
Interstate 84). One position may be designated to represent youth, which Commission
member may be, at the time of appointment, under eighteen (18) years of age.
C. Terms: Each Traffic Safety Commissioner shall serve a term of three (3) years, provided
that the youth member shall be appointed to a term of one (1) year, from September 1
through August 31. Commissioners wishing to serve additional terms must submit a letter of
interest thirty (30) days prior to the term's expiration. Reappointments shall be made at the
discretion of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-3-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the Traffic Safety
Commission shall meet and organize by electing a chair, vice chair, and such other officers
as maybe necessary. The Meridian Police Department shall provide secretarial services for
the Traffic Safety Commission, and may request assistance from the City Clerk.
C. Rules and Bylaws: The Traffic Safety Commission shall adopt bylaws, rules and regulations
for the proper conduct of the business of the Commission. The bylaws, rules and regulations
are subject to the approval of the Mayor and City Council after recommendation by the
Commission.
2-2-5: MEETINGS:
The Traffic Safety Commission shall convene regular meetings at Meridian Police Department,
1401 East Watertower Avenue, Meridian, Idaho, each month at 3:45 p.m. on the third Tuesday of
each month unless, at the first meeting of each calendar year, the Commission shall establish a
meeting schedule for the calendar year in which event the published schedule shall apply. All
meetings of the Commission shall be open to the public, and shall follow the requirements of
Idaho's open meeting laws. The Commission shall allow and promote public participation in the
meetings of the Commission. Additional meetings of the Commission may be scheduled by the
Commission as necessary to carry out the business of the Commission.
Section 4: That Title 2, Chapter 5 of the Meridian City Code shall read as follows:
Chapter 5
ARTS COMMISSION
2-5-1: ESTABLISHMENT:
There is hereby established an Arts Commission, the purpose of which shall be to highlight the
City's rich cultural resources, enhance the City's aesthetic environment, and promote the
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 9 OF 12
development of economic, educational, recreation, and tourism opportunities within the City
through the advancement of publicly accessible arts.
2-5-2: DUTIES AND POWERS:
A. Advisory to City Council: The Arts Commission shall be deemed advisory and shall report
and make recommendations to the Mayor and City Council. All actions of the Arts
Commission shall be subject to approval by the Mayor and City Council by resolution and
after such approval shall have the force and effect of ordinance.
B. Annual Report: The Arts Commission chair shall submit an annual report to the Mayor and
City Council regarding the Commission's activities and accomplishments in the furtherance
of the objectives of this chapter.
C. Commission Authority: The Arts Commission shall be authorized to:
1. Assess the needs of the Meridian community with regard to the arts and make such
information available to the City Council and all interested agencies and persons;
2. Stimulate awareness and appreciation of the importance of publicly accessible art and its
benefits to the community;
3. Encourage the growth and preservation of the City's art resources, foster the development
of a receptive climate for the arts, and promote self-sustaining arts programs within the
City;
4. Review and advise the City Council on the aesthetic aspects of works of art or public
monuments under consideration to be accepted or commissioned by the City of Meridian;
5. Promote the development of, and provide general information and encouragement to, the
City's cultural organizations, artists, institutions and community organizations sponsoring
arts activities;
6. Seek and encourage financial support, including, but not limited to, grants, loans and
guarantees to artists, arts institutions and community organizations sponsoring arts
activities and publicly accessible arts in the City, subject to City Council approval;
7. Recommend to City Council, within the limits of the Commission's funding, the
employment of or the contracting with other parties for the services of technical experts
or other persons as it deems necessary to carry on the functions of the Commission;
8. Prepare and submit budgetary recommendations to City Council for expenditures
necessary for the continuation and development of public programs furthering the arts;
9. Cooperate with Federal, State, and local governments, schools, and private arts
organizations, in the pursuance of the objectives of this Chapter; and
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 10 OF 12
10. Recommend ordinances and otherwise provide information for the purposes of
advancement of publicly accessible arts in the City.
2-5-3: MEMBERSHIP:
A. Membership:
1. The Arts Commission shall consist of a minimum of five (5) members and no more than
nine (9) members.
2. Members of the Arts Commission shall be appointed by the Mayor and approved by the
City Council on a vote of a majority of the City Council members, and Arts Commission
members may, in like manner, be removed.
3. All members of the Arts Commission and the officers thereof shall serve without salary
or compensation. The City shall provide the necessary and suitable equipment and
supplies to enable the Arts Commission to properly transact and attend to its business.
The budget for Arts Commission equipment and supplies shall be provided for through
the Mayor's Office budget.
B. Qualifications: All members of the Arts Commission shall have an interest, competence, or
knowledge in the arts. One position may be designated to represent youth, which
Commission member may be, at the time of appointment, under eighteen (18) years of age.
One member of the Meridian City Council may serve as a liaison and ex officio member of
the commission and shall have no vote.
C. Terms: Each Arts Commissioner shall serve a term of three (3) years, provided that the
youth member shall be appointed to a term of one (1) year, from September 1 through
August 31. Commissioners wishing to serve additional terms must submit a letter of interest
thirty (30) days prior to the term's expiration. Reappointments shall be made at the discretion
of the Mayor, with confirmation by the City Council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-5-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the Arts Commission
shall meet and organize by electing a chair, vice chair, and such other officers as may be
necessary. The Arts Commission, and may request assistance from the City Clerk.
B. Rules and Bylaws: The Arts Commission shall adopt bylaws, rules and regulations for the
proper conduct of the business of the Commission. The bylaws, rules and regulations are
subject to the approval of the Mayor and City Council after recommendation by the
Commission.
BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 11 OF 12
2-2-5: MEETINGS:
The Arts Commission shall convene regular meetings at Meridian City Hall, 33 East Broadway,
Meridian, Idaho, each month at 3:30 p.m. on the second Thursday of each month unless, at the
first meeting of each calendar year, the Commission shall establish a meeting schedule for the
calendar year in which event the published schedule shall apply. All meetings of the
Commission shall be open to the public, and shall follow the requirements of Idaho's open
meeting laws. The Commission shall keep minutes and other appropriate written records of its
resolutions, proceedings, and actions. The Commission shall allow and promote public
participation in the meetings of the Commission. Additional meetings of the Commission maybe
scheduled by the Commission as necessary to carry out the business of the Commission.
Section 5. That all ordinances, resolutions, orders, or parts thereof or in conflict with this
ordinance are hereby voided.
Section 6. That this ordinance shall be effective immediately upon its passage.
PASSED by the City Council of the City of Meridian, Idaho, this 0~~ d y of
G1~a b.¢.2 , 2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this ~~ day of
f~C~ , 2009.
APPROVED:
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~'~ Mayor
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BOARDS AND COMMISSIONS UPDATE ORDINANCE PAGE 12 OF 12