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June 23, 2009 C/C MinutesMeridian City Council June 23, 2009 Page 50 of 57 De Weerd: Okay. I have a motion and a seuoad rollapprove Item 11 with comment. If there is nothing further, Madam Clerk, will yo Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 12: Public Hearing: PY2009 CDBG Action Plan: De Weerd: Thank you. Item 12 is a public hearing on PY -- Y? What is PY? Nary: Plan year. De Weerd: Plan year. PY-2009 of CDBG action plan. Sorry, that kind of threw me there, Matt. Didn't know what a PY was. Ellsworth: And I apologize, Madam Mayor, Members of the Council, we will be a little more specific on those in the future. That is program year 2009 and there is the off-set between program years and calendar years and all that good stuff. But in any event, for the last several years the City of Meridian has been a direct recipient of federal funding through the CDBG program as an entitlement community and one of the requirements that comes along with receiving those funds is that each year the city adopt an annual action plan that will dictate the use of those funds over the course of that program year. The program year in this case will run from October 1st, 2009, through September 31st, 2010. So, in addition to conforming to applicable federal regulations and so forth, that plan also must -- must conform to the direction established by the city's 2007 thorough 2011 consolidated plan. And it's, basically, the relation between those two plans is similar to the Comprehensive Plan future land use map, as opposed to the zoning map. One sets the direction, the other one moved in that direction. The document before you this evening will begin moving in that direction. So, on screen there in front of you is a brief breakdown of the proposed expenditures per via the draft 2009 action plan. The relates back bold face type in column number one, with the exception of administration, to priorities that are established in the city's consolidated plan. You can see the percentage breakdown on screen there as well. So, to up some specifics behind those expenditures, under the umbrella of community improvements, what is proposed is 55,000 dollars towards Centennial Park improvements. Second project is completing the environmental and beginning the construction of Five Mile Creek pathway section H- 1,which we have discussed previously. Fifteen percent of the city's annual allocation is allowed to go to public service projects. Based on Council's direction last week staff proposes the use of the full 15 percent, so that's to the tune of 37,490 dollars. Priority number two is economic developm\eotuldwheceive 40 000 dollars. cAnd priorityonumber facade improvements program that three is affordable housing, which is proposed to receive 20,000 dollars toward home Meridian City Council June 23, 2009 Page 51 of 57 ownership assistance that is filtered through Boise City -Ada County Housing Authority and that goes toward downpayment and closing cost assistance for eligible home buyers identified through BC-ACHA's Section 8 voucher program. The requested action that's in front of you this evening is a public hearing and opening of the comment period that's required within our citizen action plan -- our citizen involvement plan, excuse me, and also with federal standards for consideration of these plans. That's how the comment period is mandated to remain open for a minimum of 30 days, so outside of that 30 day window the next regularly scheduled City Council meeting comes on July 28th of this year. That would allow an additional week if there are comment that change some of the details within the draft plan. It would allow staff enough time to go back, make whatever changes are necessary, and come back on August 4th with a final draft plan for Council's consideration, still allowing the city enough time to forward and adopt the document onto HUD within the required time line, so -- De Weerd: Just a comment, Matt, is we probably won't have a Council meeting on August 4th, which is National Night Out. So, we can -- we can do it if it's absolutely necessary, but direction to the clerk's office has been don't schedule anything that day. Ellsworth: Madam Mayor, Members of the Council, thank you for the heads up on that. On the one hand in the past public comment has been relatively minimal on a lot of these proposed activities, so if past experience is any indication of what's to come on -- as far as comments on this year's plan, there may not be any major shake-ups that would come before you on July 28th. If that's not the case, we can either add an additional meeting to consider public comments that may be able to handle the bulk of them and, then, consider anything additional that comes in between that interim public meeting and the 30 day comment period, or if there is an additional week built into this scheduled here, HUD will need the adopted plan forwarded no later than August 15th. Staff will be out of town at that hearing date, but there are plenty of bodies in the planning department if we need to relay information that way, then, we can certainly do so. De Weerd: Okay. Thank you. Ellsworth: With that I would stand for any questions. De Weerd: Council, any questions? Rountree: I have none at this time. Hoaglun: Madam Mayor, just a comment. I was not at the last meeting last week when you discussed this, but I have read the minutes and I am in agreement with what Council had directed in terms of the priorities and the projects. We have discussed those before and I think it's a good list and I hope that we can get the funding and that moves forward. Meridian City Council June 23, 2009 Page 52 of 57 De Weerd: Okay. Any further comment? Okay. Well, I imagine this is -- this is kept open for written public comment until July 28th; correct? Ellsworth: Madam Mayor, Members of the Council, that's the way that these have been processed in the past. It starts with opening the public hearing, the full draft plan will be available at Meridian City Hall, at the Meridian Senior Center, at the Meridian Public Library, and also on the city's website as of tomorrow, they will allow an opportunity for -- for the public to soak it in, contact staff with any questions, submit any comments over the course of the 30 day public comment period and, again, based on the timeline right now, we are set to reconvene on July 28th to consider the plan in light of any comments received during the comment period. De Weerd: Okay. Very good. Thank you very much, Matt. Ellsworth: Thank you. Item 13: Public Hearing: Status of Funded Activities for Meridian Senior Center with Idaho Community Development Block Grant (ICDBG): De Weerd: Okay. Item 13 is a pubic hearing on the status of funded activities for the Meridian Senior Center with their Idaho Community Development Block Grant, and, Delta, we appreciate you waiting until the end of our agenda with us. James: That's quite all right, Madam Mayor. Madam Mayor, Member of the Council, my name is Delta James, I'm a planning specialist with Sage Community Resources and I have been the grant administrator for Idaho Community Community Development Block Grant that was received in 2006. The City of Meridian received it in 2006 to provide upgrades to the Meridian Senior Center and so this is part of the close out -- required close out procedure is to hold a status of funds hearing towards the end of the project and so here we are and if it's okay with you, I'd like to just read into the record some brief statistics about that project. The City of Meridian applied for and received an Idaho Community Development Block Grant in the amount of 52,900 dollars. It was in 2006, and the funds were being used to help fund improvements to the Meridian Senior Center. Of the 52,900 dollars -- 52,413 dollars have been spent to date. The remaining funds or 487 dollars, of that 460 are remaining for grant administrative compensation and, then, there are 27 remaining unutilized construction funds, which will go back to the Department of Commerce. The activities that were completed to date include installation of a front entrance ramp to the facility, a cover and awning structure to that ramp and the front door rehab'd to allow better access and ADA compliance. Also, the facility's windows were replaced with energy efficient and building code approved windows. The dining room sound boards were replaced with sound boards that have a higher fire safety rating and better acoustical qualities in the dinning room. Also an air conditioner was installed in the kitchen and the parking lot was paved and restriped with handicapped parkage signage -- signage installed and, then, finally, the kitchen with serving area counter tops were replaced with those funds. There is some final close out procedures that are still remaining, so we anticipate to complete those by the end of