2009 04-02Meridian Planning and Zoning Meeting April 2, 2009
Meeting of the Meridian Planning and Zoning Commission of April 2, 2009, was called
to order at 7:00 p.m. by Chairman David Moe.
Members Present: Chairman David Moe, Commissioner Joe Marshall, and
Commissioner Tom O'Brien, and Commissioner Michael Rohm.
Members Absent: Commissioner Wendy Newton-Huckabay
Others Present: Bill Nary, Machelle Hill, Pete Friedman, Bill Parsons, Scott Steckline
and Dean Willis.
Item 1: Roll-Call Attendance:
Roll-call
Wendy Newton-Huckabay X Tom O'Brien
X Michael Rohm -Vice Chairman X Joe Marshall
X David Moe -Chairman
Moe: Good evening, ladies and gentlemen -- lady and gentlemen I should say. I'd like
to welcome you to the regularly scheduled meeting of the Planning and Zoning
Commission for April the 2nd, 2009, and I'd like to open the hearing tonight and ask the
clerk to call roll.
Item 2: Adoption of the Agenda:
Moe: Next item on the agenda is the adoption of the agenda. Commissioners and
audience, there is one change to make. Item PP 09-001 for Bayside Taylor Commerce
Park. We will be -- when we come down to it we will continue it to the regularly
scheduled meeting of the 16th and that would be the only change to the agenda tonight.
So, could I get a motion to accept the adopted agenda?
Rohm: So moved.
Marshall: Second.
Moe: It's been moved and seconded to approve the adopted agenda. All those in favor
say aye. Opposed? That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 3: Consent Agenda:
A. Approve Minutes of February 19, 2009 Planning and Zoning
Commission Meeting:
Meridian Planning & Zoning Commission
April 4, 2009
Page 2 of 9
B. Approve Minutes of March 5, 2009 Planning and Zoning
Commission Meeting:
Moe: Next item on the agenda is the Consent Agenda. There are two items, first being
the approved minutes of the February 19, 2009, Planning and Zoning Commission
meeting. And, then, the second item would be the approved minutes of the March 5th,
2009, Planning and Zoning Commission meeting. Any questions, comments from any
of the Commissioners?
O'Brien: Mr. Chairman --
Moe: Can I get a motion to --
O'Brien: -- so moved.
Marshall: Second.
Moe: It's been moved and seconded to accept the Consent Agenda. All those in favor
say aye. Opposed? Thank you. That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 4: Public Hearing: PP 09-001 Request for Preliminary Plat approval of 13
building lots and 1 other lot on approximately 10 acres in an existing I-L
zoning district for Bayside Taylor Commerce Park by Nick Schubin -
1100 W. Taylor Avenue:
Moe: Next item would be -- I'd like to open the public hearing PP 09-001 Bayside Taylor
Commerce Park for the sole purpose of continuing it to the regularly scheduled P&Z
meeting of April 16th, 2009. Can I get a motion?
Rohm: So moved.
Marshall: Second.
Moe: It's been moved and seconded to continue PP 09-011 for Bayside Taylor
Commerce Park to the regularly scheduled meeting of the Planning and Zoning for April
16. All those in favor say aye. Opposed? That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 5: Public Hearing: CUP 09-001 Request for Conditional Use Permit for a
drive thru establishment in a C-G zone within 300 feet of another drive
thru establishment for Keybank by Keybank -NEC of Eagle Road and
Ustick Road, Lot 3, Block 1 of Smitchger Subdivision:
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April 4, 2009
Page 3 of 9
Moe: Next item on the agenda is to open the public hearing for CUP 09-001 for Key
Bank and start with the staff report, please.
Parsons: Thank you, Mr. Chairman, Members of the Commission. We are here before
you tonight to act on a Conditional Use Permit for a financial institution with adrive-thru
facility in a C-G zone. The site design and the building elevations were approved
through the administrative design review process that took place on February 4th. The
specific standards listed in UDC require Conditional Use Permit approval for drive-thru
facilities that are within 300 feet of another drive-thru facility. The subject site is within
300 feet of another drive-thru establishment, thus, requiring the CUP procurement. If
you look at my arrow here and look at the aerial of the site, there is a tellees copy here
and that's -- and the Key Bank is going -- is located here and that is why we are -- and
the applicant is required to get a CUP approval. The site is located at 3270 North Eagle
Road on the northeast corner of Eagle Road and Ustick Road. The subject lot was part
of this Smitchger Subdivision approved back in 2004. Also, back in 2004 that site also
approved the access to the subdivision. The closest one for this particular project is
located approximately 392 feet from the intersection and is a right-in, right-out only
access. All of the lots within the subdivision have cross-access as a note on the
approved final plat. So, here is the site design that the applicant is proposing. Again,
as I mentioned, this was approved through administrative design review. Staff has
reviewed this and find it complies with the UDC and has requested no changes to the
site plan that you see before you tonight. Moving to the landscaping plan. Again, staff
has also checked this for conformance with the UDC and finds that the site does comply
with the standards of the Unified Development Code and the Meridian Design Manual.
The landscape buffers that you see on this site plan were approved and installed with
this Smitchger Subdivision final plat. The applicant -- elevations were also approved
with the design and review process. The applicant is proposing to construct the building
with two different types of brick veneer. There is going to be a stone accent band. You
can see there is some glazing along all sides of the building and, then, also there will be
a metal cornice detail that accents the roof line of the building and staff has approved --
approves of those elevations and is recommending that any future building on this site
comply with what the elevations require -- requiring you -- the site to comply with these
building elevations. Staff did receive written testimony from the applicant. They are in
agreement with the staff report and as I mentioned before, staff is recommending
approval of the CUP with the conditions stated in the staff report. And I would be happy
to answer any questions Commission may have.
Moe: Any questions of staff?
Rohm: Sounds pretty straight forward.
Moe: I guess the only thing I would like to add is that -- would you put that on the punch
list to get that fixed, please? Because you can barely hear you. That's terrible. I'm not
sure if it's the microphone or up there, but that is terrible, so, anyway, would the
applicant like to come forward, please.
Meridian Planning & Zoning Commission
April 4, 2009
Page 4 of 9
O'Brien: Mr. Chair, I have a question for --
Moe: Oh, I'm sorry.
O'Brien: Bill, would you put up that overhead that shows the parking lot next door to
that proposal where the bank is going to go in.? So, that right-in, right-out entrance is
okay and how -- does it show where the vehicles coming out of the bank would go to --
where do they have to go to to have access to that driveway? Is there direct access to
it from -- as you come out of the teller area?
Parsons: Mr. Chairman, Commissioner O'Brien -- I'll try to stand back from the
microphone so I don't get that interference, but if we can go to the site plan here, this is
the tellees copy right here, if you can see my arrow.
O'Brien: Okay.
Parsons: And this is that multi-tenant building that's east of this site. So, if you can
follow my -- my arrow -- I know it kind of blends in with that, but that right-in, right-out
access is located right here where you see my arrow.
O'Brien: Okay.
Parsons: So, they'd have to come in down that drive aisle, go past that building, take a
left turn and, then, come into their site. They do not have direct lot access to Eagle
Road or Ustick Road.
O'Brien: Okay. Thank you.
Parsons: You're welcome.
Moe: Any other questions? Okay. Now would the applicant like to come forward.
State your name and address for the record, please.
Slocum: Craig Slocum with CSHQA, 250 South 5th, Boise, Idaho. 83702.
Representing Key Bank this evening. Chairman, Members of the Commission, the
applicant and the client have reviewed the staff report and are in concurrence and
would stand for any questions.
Moe: Any questions?
Rohm: No questions.
O'Brien: I have none.
Slocum: I do have about 45 minutes of prepared comments I would like to make if --
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April 4, 2009
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Moe: Well, there is another room around the corner that they are -- thank you very
much.
Rohm: Mr. Chairman?
Moe: Mr. Rohm.
Rohm: I move we close the public hearing on CUP 09-001.
O'Brien: Second.
Moe: It's been moved and seconded to close the public hearing on CUP 09-001. All
those in favor say aye. Opposed? That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Rohm: Mr. Chairman?
Moe: Mr. Rohm.
Rohm: I move that we -- after considering all staff and applicant and public testimony, I
move to approve file number CUP 09-001 to include the staff report with no changes for
the Commission meeting on April 2nd, 2009.
Marshall: Second.
Moe: It's been moved and seconded to approve CUP 09-001 for Key Bank. All those in
favor say aye. Opposed? That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 6: Request for Approval of Revisions to Development Application
Forms/Checklists by City of Meridian Planning Department:
Moe: At this time I'd like to open the hearing slash discussion for the request for
approval of revisions to the development application for forms checklist by the City of
Meridian Planning Department.
Friedman: Thank you, Mr. Chairman, Commissioners. The staff is requesting your
assent on some changes we have proposed in some of our development applications.
The UDC requires us to bring these to you for approval for substantive changes and so
we are proposing four of them tonight -- or five of them, actually. Three of them you
have on the memo. Most them are on the sign permit checklist where I want to add a
requirement to have a narrative submitted describing the proposed signs, so that it
makes it easier for staff to review them without having to guess what's proposed,
particularly in areas where you have multiple signs or a planned sign program. The
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April 4, 2009
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second one is a requirement to submit an electronic copy of the proposed signs on a
pdf, so that we can enter it into our files electronically. Third is to add a requirement to
include existing building signs, so that we can, again, do our analysis of what's
proposed and what's existing. Fourth is to include existing freestanding center signs.
Fifth is a process flow chart that goes with the checklist for the benefit of our applicants
to show them exactly how the sign permit and building permit approval process works
graphically.
Moe: I have a question. I guess I don't understand that -- most of these others are for
the applicant to do; correct?
Friedman: Yes.
Moe: And this -- this process flow chart, I'm just not understanding.
Friedman: That goes with the checklist. It will be new and added to the checklist, so
that when somebody comes in and applies for a sign permit, they have a sign permit
application and they also have an application checklist and that says -- has everything
you need on it, including --
Moe: Okay.
Friedman: Yeah. So, those are the proposed changes. We also are asking them to
provide us with a PW100, which is an address verification form, something the Building
Department has asked for. In addition, on the CZC or certificate of zoning compliance
checklist, we are adding the requirement to submit a full size copy of the civil site or
dimension plan. One of the issues we have run into -- and, in fact, the site plan that Bill
has is a good example. When one of these sites is approved through a development
agreement, you have multi-tenants in there and they come in with separate CZCs and
so our staff has been reviewing those separately, but there is never a master plan and
we have been running into problems, because you have different contractors, different
paving companies and so forth and all of a sudden we have parking in the wrong place,
parking dimensions that are too small, so forth. So, we want to require a master plan to
come along with each CZC application, so we can evaluate it in the context of the
approved development. And, then, finally we wanted to add a revision to the dates on
the above checklist. So, those are some proposed changes.
Moe: Okay. I have another question and that is in regards to the Sanitary Sewer --
Sanitary Service Company approval for the trash enclosure and access drive. Is that
something the applicant has to get them to do or -- I guess what I'm trying to -- or is the
city expecting -- is that part of the approval process through the city is for them to
approve the plan?
Friedman: Yes. That's our current process anyway and what was happening was we
were getting something faxed to us from SSC, sometimes it was a plan, otherwise, it
said, well, it's approved. What we are trying to do, again, is get an entire -- on the CZC
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April 4, 2009
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process, so that when somebody brings in a CZC it is signed off by the fire department
-- there is a sheet signed off by the fire department and SSC, so that we know that we
are approving something that everybody else is in agreement with, rather than us
approving the CZC and, then, having them go down to fire and all of a sudden the fire
department says, well, wait a second, you're radiuses are wrong or something like that.
Moe: Well, this might be a strange question, but 1 want to ask Mr. Nary -- when I read
that I kind of thought that we already had some type of process going on, but I guess I'm
kind of questioning how a private business can be tied into the city in regards to
approval of something on a set of plans that comes in for permitting. I mean -- I mean if
the city is going to require that it's approved by the Sanitary Service Company, I mean
that's a private company that's giving an approval, I can see all sorts of strange things
going on in their office with people needing to get an approval.
Nary: Well, I don't think -- Mr. Chair, Members of the Commission, I mean I don't see
that's any different now. They are by statute -- by ordinance the city's vendor, so you're
required by ordinance to use them. So, for them to also at least provide their sign off on
-- on those dimensions, as is being done currently now --
Moe: Uh-huh.
Nary: -- and Idon't -- I guess I don't see a real conflict, because by ordinance they are
required to be the vendor of choice.
Moe: Okay. Thank you. I just read it and I was curious.
Friedman: Sure. And those are our proposed changes.
Moe: Any questions, Commissioners?
Rohm: Boy, they all make sense.
Moe: My questions have been answered, so I guess if I can get a motion.
Marshall: Mr. Chair, I move that the Commission approve -- move our approval forward
for request for approval of revisions to the development application forms checklist by
the City of Meridian Planning Department.
Rohm: Second.
Moe: It's been moved and seconded to approve the requested revisions from the
Planning Department. All those in favor say aye. Opposed? That motion carries.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Moe: Commissioners?
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April 4, 2009
Page 8 of 9
Friedman: Mr. Chairman?
Moe: Yes.
Friedman: Commissioners, one final item that's not on your agenda.
Moe: Ah.
Friedman: Sorry. We have been informed that the city picnic date has been selected
and it will be on July 16th, which, coincidentally, is a Planning and Zoning Commission
meeting date. So, we said we will work around that and what we are proposing is not
holding your meeting that night and because that month has five Thursdays in it, we
would hold Thursday, the 30th, in reserve, if that works for your schedules, so that you
all can attend the city picnic should you be so inclined to do so and, then, we do have
some projects to bring before you or business to bring before you, we could bring in on
the 30th if that works for you. If that doesn't work for you, there is always the 23rd. We
would propose the 30th, because that's our normal reserve date, but we can work
around your schedules. So, if you want to think about it, a-mail me back, that's fine.
Moe: I don't see a -- I don't think that's a problem. I guess I kind of wish it might pick up
a little bit by then to make it worthwhile to have the meeting.
Friedman: Yeah. We hope so.
O'Brien: I'm retired. I'm open.
Moe: Rub it in.
Friedman: Thank you very much.
Marshall: Mr. Chair, I move we adjourn.
Rohm: Second.
O'Brien: Second.
Moe: It's been moved and seconded to adjourn. All those in favor say aye. Opposed?
Motion carries.
MOTION CARRIED: ALL AYES.
Rohm: I don't think that's a record, but it's close.
Moe: We are adjourned at 7:17.
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April 4, 2009
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MEETING ADJOURNED AT 7:17 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.)
APPROVED:
DAVID MOE - C
ATTEST:
~ I~
DATE APPROVED