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2009 04-02Meridian Planning and Zoning Meeting April 2, 2009 Meeting of the Meridian Planning and Zoning Commission of April 2, 2009, was called to order at 7:00 p.m. by Chairman David Moe. Members Present: Chairman David Moe, Commissioner Joe Marshall, and Commissioner Tom O'Brien, and Commissioner Michael Rohm. Members Absent: Commissioner Wendy Newton-Huckabay Others Present: Bill Nary, Machelle Hill, Pete Friedman, Bill Parsons, Scott Steckline and Dean Willis. Item 1: Roll-Call Attendance: Roll-call Wendy Newton-Huckabay X Tom O'Brien X Michael Rohm -Vice Chairman X Joe Marshall X David Moe -Chairman Moe: Good evening, ladies and gentlemen -- lady and gentlemen I should say. I'd like to welcome you to the regularly scheduled meeting of the Planning and Zoning Commission for April the 2nd, 2009, and I'd like to open the hearing tonight and ask the clerk to call roll. Item 2: Adoption of the Agenda: Moe: Next item on the agenda is the adoption of the agenda. Commissioners and audience, there is one change to make. Item PP 09-001 for Bayside Taylor Commerce Park. We will be -- when we come down to it we will continue it to the regularly scheduled meeting of the 16th and that would be the only change to the agenda tonight. So, could I get a motion to accept the adopted agenda? Rohm: So moved. Marshall: Second. Moe: It's been moved and seconded to approve the adopted agenda. All those in favor say aye. Opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 3: Consent Agenda: A. Approve Minutes of February 19, 2009 Planning and Zoning Commission Meeting: Meridian Planning & Zoning Commission April 4, 2009 Page 2 of 9 B. Approve Minutes of March 5, 2009 Planning and Zoning Commission Meeting: Moe: Next item on the agenda is the Consent Agenda. There are two items, first being the approved minutes of the February 19, 2009, Planning and Zoning Commission meeting. And, then, the second item would be the approved minutes of the March 5th, 2009, Planning and Zoning Commission meeting. Any questions, comments from any of the Commissioners? O'Brien: Mr. Chairman -- Moe: Can I get a motion to -- O'Brien: -- so moved. Marshall: Second. Moe: It's been moved and seconded to accept the Consent Agenda. All those in favor say aye. Opposed? Thank you. That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 4: Public Hearing: PP 09-001 Request for Preliminary Plat approval of 13 building lots and 1 other lot on approximately 10 acres in an existing I-L zoning district for Bayside Taylor Commerce Park by Nick Schubin - 1100 W. Taylor Avenue: Moe: Next item would be -- I'd like to open the public hearing PP 09-001 Bayside Taylor Commerce Park for the sole purpose of continuing it to the regularly scheduled P&Z meeting of April 16th, 2009. Can I get a motion? Rohm: So moved. Marshall: Second. Moe: It's been moved and seconded to continue PP 09-011 for Bayside Taylor Commerce Park to the regularly scheduled meeting of the Planning and Zoning for April 16. All those in favor say aye. Opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 5: Public Hearing: CUP 09-001 Request for Conditional Use Permit for a drive thru establishment in a C-G zone within 300 feet of another drive thru establishment for Keybank by Keybank -NEC of Eagle Road and Ustick Road, Lot 3, Block 1 of Smitchger Subdivision: Meridian Planning & Zoning Commission April 4, 2009 Page 3 of 9 Moe: Next item on the agenda is to open the public hearing for CUP 09-001 for Key Bank and start with the staff report, please. Parsons: Thank you, Mr. Chairman, Members of the Commission. We are here before you tonight to act on a Conditional Use Permit for a financial institution with adrive-thru facility in a C-G zone. The site design and the building elevations were approved through the administrative design review process that took place on February 4th. The specific standards listed in UDC require Conditional Use Permit approval for drive-thru facilities that are within 300 feet of another drive-thru facility. The subject site is within 300 feet of another drive-thru establishment, thus, requiring the CUP procurement. If you look at my arrow here and look at the aerial of the site, there is a tellees copy here and that's -- and the Key Bank is going -- is located here and that is why we are -- and the applicant is required to get a CUP approval. The site is located at 3270 North Eagle Road on the northeast corner of Eagle Road and Ustick Road. The subject lot was part of this Smitchger Subdivision approved back in 2004. Also, back in 2004 that site also approved the access to the subdivision. The closest one for this particular project is located approximately 392 feet from the intersection and is a right-in, right-out only access. All of the lots within the subdivision have cross-access as a note on the approved final plat. So, here is the site design that the applicant is proposing. Again, as I mentioned, this was approved through administrative design review. Staff has reviewed this and find it complies with the UDC and has requested no changes to the site plan that you see before you tonight. Moving to the landscaping plan. Again, staff has also checked this for conformance with the UDC and finds that the site does comply with the standards of the Unified Development Code and the Meridian Design Manual. The landscape buffers that you see on this site plan were approved and installed with this Smitchger Subdivision final plat. The applicant -- elevations were also approved with the design and review process. The applicant is proposing to construct the building with two different types of brick veneer. There is going to be a stone accent band. You can see there is some glazing along all sides of the building and, then, also there will be a metal cornice detail that accents the roof line of the building and staff has approved -- approves of those elevations and is recommending that any future building on this site comply with what the elevations require -- requiring you -- the site to comply with these building elevations. Staff did receive written testimony from the applicant. They are in agreement with the staff report and as I mentioned before, staff is recommending approval of the CUP with the conditions stated in the staff report. And I would be happy to answer any questions Commission may have. Moe: Any questions of staff? Rohm: Sounds pretty straight forward. Moe: I guess the only thing I would like to add is that -- would you put that on the punch list to get that fixed, please? Because you can barely hear you. That's terrible. I'm not sure if it's the microphone or up there, but that is terrible, so, anyway, would the applicant like to come forward, please. Meridian Planning & Zoning Commission April 4, 2009 Page 4 of 9 O'Brien: Mr. Chair, I have a question for -- Moe: Oh, I'm sorry. O'Brien: Bill, would you put up that overhead that shows the parking lot next door to that proposal where the bank is going to go in.? So, that right-in, right-out entrance is okay and how -- does it show where the vehicles coming out of the bank would go to -- where do they have to go to to have access to that driveway? Is there direct access to it from -- as you come out of the teller area? Parsons: Mr. Chairman, Commissioner O'Brien -- I'll try to stand back from the microphone so I don't get that interference, but if we can go to the site plan here, this is the tellees copy right here, if you can see my arrow. O'Brien: Okay. Parsons: And this is that multi-tenant building that's east of this site. So, if you can follow my -- my arrow -- I know it kind of blends in with that, but that right-in, right-out access is located right here where you see my arrow. O'Brien: Okay. Parsons: So, they'd have to come in down that drive aisle, go past that building, take a left turn and, then, come into their site. They do not have direct lot access to Eagle Road or Ustick Road. O'Brien: Okay. Thank you. Parsons: You're welcome. Moe: Any other questions? Okay. Now would the applicant like to come forward. State your name and address for the record, please. Slocum: Craig Slocum with CSHQA, 250 South 5th, Boise, Idaho. 83702. Representing Key Bank this evening. Chairman, Members of the Commission, the applicant and the client have reviewed the staff report and are in concurrence and would stand for any questions. Moe: Any questions? Rohm: No questions. O'Brien: I have none. Slocum: I do have about 45 minutes of prepared comments I would like to make if -- Meridian Planning & Zoning Commission April 4, 2009 Page 5 of 9 Moe: Well, there is another room around the corner that they are -- thank you very much. Rohm: Mr. Chairman? Moe: Mr. Rohm. Rohm: I move we close the public hearing on CUP 09-001. O'Brien: Second. Moe: It's been moved and seconded to close the public hearing on CUP 09-001. All those in favor say aye. Opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Rohm: Mr. Chairman? Moe: Mr. Rohm. Rohm: I move that we -- after considering all staff and applicant and public testimony, I move to approve file number CUP 09-001 to include the staff report with no changes for the Commission meeting on April 2nd, 2009. Marshall: Second. Moe: It's been moved and seconded to approve CUP 09-001 for Key Bank. All those in favor say aye. Opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 6: Request for Approval of Revisions to Development Application Forms/Checklists by City of Meridian Planning Department: Moe: At this time I'd like to open the hearing slash discussion for the request for approval of revisions to the development application for forms checklist by the City of Meridian Planning Department. Friedman: Thank you, Mr. Chairman, Commissioners. The staff is requesting your assent on some changes we have proposed in some of our development applications. The UDC requires us to bring these to you for approval for substantive changes and so we are proposing four of them tonight -- or five of them, actually. Three of them you have on the memo. Most them are on the sign permit checklist where I want to add a requirement to have a narrative submitted describing the proposed signs, so that it makes it easier for staff to review them without having to guess what's proposed, particularly in areas where you have multiple signs or a planned sign program. The Meridian Planning & Zoning Commission April 4, 2009 Page 6 of 9 second one is a requirement to submit an electronic copy of the proposed signs on a pdf, so that we can enter it into our files electronically. Third is to add a requirement to include existing building signs, so that we can, again, do our analysis of what's proposed and what's existing. Fourth is to include existing freestanding center signs. Fifth is a process flow chart that goes with the checklist for the benefit of our applicants to show them exactly how the sign permit and building permit approval process works graphically. Moe: I have a question. I guess I don't understand that -- most of these others are for the applicant to do; correct? Friedman: Yes. Moe: And this -- this process flow chart, I'm just not understanding. Friedman: That goes with the checklist. It will be new and added to the checklist, so that when somebody comes in and applies for a sign permit, they have a sign permit application and they also have an application checklist and that says -- has everything you need on it, including -- Moe: Okay. Friedman: Yeah. So, those are the proposed changes. We also are asking them to provide us with a PW100, which is an address verification form, something the Building Department has asked for. In addition, on the CZC or certificate of zoning compliance checklist, we are adding the requirement to submit a full size copy of the civil site or dimension plan. One of the issues we have run into -- and, in fact, the site plan that Bill has is a good example. When one of these sites is approved through a development agreement, you have multi-tenants in there and they come in with separate CZCs and so our staff has been reviewing those separately, but there is never a master plan and we have been running into problems, because you have different contractors, different paving companies and so forth and all of a sudden we have parking in the wrong place, parking dimensions that are too small, so forth. So, we want to require a master plan to come along with each CZC application, so we can evaluate it in the context of the approved development. And, then, finally we wanted to add a revision to the dates on the above checklist. So, those are some proposed changes. Moe: Okay. I have another question and that is in regards to the Sanitary Sewer -- Sanitary Service Company approval for the trash enclosure and access drive. Is that something the applicant has to get them to do or -- I guess what I'm trying to -- or is the city expecting -- is that part of the approval process through the city is for them to approve the plan? Friedman: Yes. That's our current process anyway and what was happening was we were getting something faxed to us from SSC, sometimes it was a plan, otherwise, it said, well, it's approved. What we are trying to do, again, is get an entire -- on the CZC Meridian Planning & Zoning Commission April 4, 2009 Page 7 of 9 process, so that when somebody brings in a CZC it is signed off by the fire department -- there is a sheet signed off by the fire department and SSC, so that we know that we are approving something that everybody else is in agreement with, rather than us approving the CZC and, then, having them go down to fire and all of a sudden the fire department says, well, wait a second, you're radiuses are wrong or something like that. Moe: Well, this might be a strange question, but 1 want to ask Mr. Nary -- when I read that I kind of thought that we already had some type of process going on, but I guess I'm kind of questioning how a private business can be tied into the city in regards to approval of something on a set of plans that comes in for permitting. I mean -- I mean if the city is going to require that it's approved by the Sanitary Service Company, I mean that's a private company that's giving an approval, I can see all sorts of strange things going on in their office with people needing to get an approval. Nary: Well, I don't think -- Mr. Chair, Members of the Commission, I mean I don't see that's any different now. They are by statute -- by ordinance the city's vendor, so you're required by ordinance to use them. So, for them to also at least provide their sign off on -- on those dimensions, as is being done currently now -- Moe: Uh-huh. Nary: -- and Idon't -- I guess I don't see a real conflict, because by ordinance they are required to be the vendor of choice. Moe: Okay. Thank you. I just read it and I was curious. Friedman: Sure. And those are our proposed changes. Moe: Any questions, Commissioners? Rohm: Boy, they all make sense. Moe: My questions have been answered, so I guess if I can get a motion. Marshall: Mr. Chair, I move that the Commission approve -- move our approval forward for request for approval of revisions to the development application forms checklist by the City of Meridian Planning Department. Rohm: Second. Moe: It's been moved and seconded to approve the requested revisions from the Planning Department. All those in favor say aye. Opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Moe: Commissioners? Meridian Planning & Zoning Commission April 4, 2009 Page 8 of 9 Friedman: Mr. Chairman? Moe: Yes. Friedman: Commissioners, one final item that's not on your agenda. Moe: Ah. Friedman: Sorry. We have been informed that the city picnic date has been selected and it will be on July 16th, which, coincidentally, is a Planning and Zoning Commission meeting date. So, we said we will work around that and what we are proposing is not holding your meeting that night and because that month has five Thursdays in it, we would hold Thursday, the 30th, in reserve, if that works for your schedules, so that you all can attend the city picnic should you be so inclined to do so and, then, we do have some projects to bring before you or business to bring before you, we could bring in on the 30th if that works for you. If that doesn't work for you, there is always the 23rd. We would propose the 30th, because that's our normal reserve date, but we can work around your schedules. So, if you want to think about it, a-mail me back, that's fine. Moe: I don't see a -- I don't think that's a problem. I guess I kind of wish it might pick up a little bit by then to make it worthwhile to have the meeting. Friedman: Yeah. We hope so. O'Brien: I'm retired. I'm open. Moe: Rub it in. Friedman: Thank you very much. Marshall: Mr. Chair, I move we adjourn. Rohm: Second. O'Brien: Second. Moe: It's been moved and seconded to adjourn. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Rohm: I don't think that's a record, but it's close. Moe: We are adjourned at 7:17. Meridian Planning & Zoning Commission April 4, 2009 Page 9 of 9 MEETING ADJOURNED AT 7:17 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.) APPROVED: DAVID MOE - C ATTEST: ~ I~ DATE APPROVED