09-656 On Call / Call Out DutiesCITY OF MERIDL~N RESOLUTION NO. 09- ~.5~
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING 3.4.5 - ON-CALL/CALL OUT DUTIES AND
COMPENSATION; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, polices, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended as to Policy 3.4.5 - On-Ca1UCa11 Out Duties and Compensation; a copy of said
policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption an-7d~aipproval.
ADOPTED by the City Council of the City of Meridian, Idaho, this / ~ y of
2009.
APPROVED by the Mayor of the City of Meridian, Idaho, this I da of
Y
2009.
APPROVED:
„nu~~
Mayor T "'~'~ ~'~.~
ATTEST: ~ ~~ CFO
sy: ~ ~~ ~
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Jaycee olman, City Clerk ~
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CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDM~~~~'~~63~'~.4.5 -
ON-CALL/CALL OUT DUTIES AND COMPENSATION POLICY - 2009
CITY OF MERIDIAN
STANDARD OPERATING PROCEDURE
NUMBER 3.4.5
SUBJECT: ON-CALL/CALL OUT DUTIES AND COMPENSATION
PURPOSE: To provide guidelines regarding employees being on-call and
being called out to perform emergency work beyond normal
working hours.
POLICY: Certain City employees may be placed on the on-call duty as
directed by the Department Director or their designee. On-call
duties are defined as being reasonably available to respond to City
business during hours beyond the employee's normally established
workday.
AUTHORITY AND RESPONSIBILITY:
Department Directors, or their designees, shall be responsible for
establishing an on-call roster, scheduling on-call schedules, and
ensuring that proper records are kept and submitted to record time
worked.
PROCEDURES AND RELATED INFORMATION
I. ON CALL PERIOD
A. On-call hours are defined as those beyond the employee's normal work
schedule, including City recognized holiday.
B. An on-call employee forfeits their on-call duty if he/she calls in sick or
goes home sick. The Supervisors shall be notified and may arrange
alternate coverage. An employee may retain their on-call duty if the
employee uses sick leave to attend an appointment during work hours and
will be available for on-call duty at the end of their normal workday. If an
employee simply has an appointment but is not ill they may keep their On-
call duty but are required to call the office before 5:00 PM to be updated
on pertinent information
C. Employee must respond to the call within the specified period of time
designated by their respective departments.
D. Failure to respond to request for assistance or to respond within the time
specified can be the subject of discipline up to and including termination.
This applies to both on-call assignments and call-out response.
DEPARTMENTS
I. PUBLIC WORKS -WATER
A. All on-call employees must have a minimum of a current Class 1 Water
Distribution License issued by the State of Idaho.
B. The maximum response time for an emergency call out shall be one (1)
hour.
C. On-call duty is mandatory for licensed operators unless the Superintendent
expressly approves an exclusion.
D. If an employee uses sick leave for a medical appointment but is not ill they
may keep their on-call duty. However, the employee is required to contact
the office before 5:00 PM to be updated on pertinent information.
E. A supervisor must approve trading on-call duties before the end of the
work period.
II. PARKS
A. Any employee on-call must respond within one (1) hour of the request for
assistance.
B. On-call duty is mandatory for Parks Maintenance personnel unless the
Parks Superintendent or Parks Director expressly approves an exclusion.
III. PUBLIC WORKS -WASTEWATER
A. Currently only as designated by the Superintendent of the Wastewater
Treatment Plant.
B. The maximum response time for an emergency call out shall be one (1)
hour.
IV. POLICE
A. Any employee on-call must respond within thirty (30) minutes of the
request for assistance.
V. COMPENSATION
A. ON CALL
"On Call" is a mandatory job requirement for certain positions. Although
it is a condition of employment, the City of Meridian does recognize that
being on-call may have some limited restrictions upon an employee's off
work time and opportunities. Because of this the City is willing to
compensate the employee accordingly at the defined rate of
Weekdays - 1 hour per day;
Weekends - 2 hours per day;
Holidays - 4 hours per City-recognized holiday.
(Example: Standard 40 hour work week/M-F/8-5=9 hours of extra
pay)
All "on-call" time will be compensated as "extra hours" on the employee's
time sheet. The time will not count as hours worked" for Fair Labor
Standards Act (FLSA) purposes and cannot be paid or counted towards
pay at an overtime rate. The employee will be paid their straight time for
the specified amount. Weekdays and Weekends refer to the calendar days
not the employee's schedule. Most "on-call" schedules will be consistent
with the employee's regularly scheduled work week, but maybe altered at
the discretion of the supervisor or Department Director.
B. CALL OUT
"Call out" is also a mandatory job requirement for certain positions. If an
employee is called to return to work it is only at the discretion of the
supervisor, not the employee, to excuse the employee from returning to
work.
Although it is a condition of employment, the City of Meridian does
recognize that being called out may have some limited restrictions upon an
employee's off work time and opportunities. Because of this the City is
willing to compensate the employee accordingly at the defined rate of
Minimum of one (1) hour straight time;
Remaining time to be added to the employee's standard work week.
The on-call employee will be compensated at their actual hourly rate
until the completion of the event giving rise to the call out.
Compensation for call outs begins when the employee leaves their location
to respond and ends when the need for the call out ends and the employee
returns to their original location or has the ability to return if the employee
chooses to go elsewhere.
C. OTHER
Paid leave (sick or annual) and holidays do not count toward the forty (40)
hours in accordance with the FLSA.