Change Order No. 2 with JUB EngineersMemo
To: Jaycee Holman; Tara Green
From: Roxanne Holland, EIT, Staff Engineer
rholland~meridianc~ty.org
Meridian Public Works Department
33 E. Bn~adway Ave., Suite 200
Phone: 898-5500
Fax: 898-9551
CC: Clin# Dolsby, P.E., Interim City Engineer
Date: January 21, 2009
Re: Proposed Agenda Item for January 27, 2009 City Council Meeting
The Public Works Department respectfully requests the following item be placed on the
January 27, 2009 City Council agenda, under Consent Agenda, for Council's consideration:
Change Order No. 2 for Ten Mile Creek Sewer Crossing Replacement (desican). Additional
work is required for the completion of the Ten Mile Creek Sewer Crossing Replacement
(design). This change order consists of the following work and amounts to 26% of the
Agreement for Engineering Services:
• Bid and award senrices, including incorporating the City of Meridian bid documents
into the project manual, attending apre-bid conference, technical assistance as
needed during the bidd'mg period.
• Engineering/Surveying senrices, including construction staking and attendance at a
pre-construction meeting.
Recommended Council Action: The Public Works Departrnent
recommends that City Council approves Change Order No. 2 for the Ten
Mile Creek Sewer Crossing Replacement (design) with J-U-B Engineers,
Inc., for $8,015.00 and authorize the Mayor to sign it:
Thank you for your consideration. Please contact me if you have any questions regarding
this item.
• Page 1
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CONTRACT CHAN~3E ORDER
a~o~Nor s
~: orti~a
t~ 1!2012008
F.l,ae oar:
J-U-B Engineers,
Coax ~ twrebSl to maiw the from tlNt Contract Da~ntonb and Plans.
I1 j Bid and awmtl aenAces - Incorporated cUy's ttld doarr~rrM ~ Pro]ed mamiel. pn~ corAiererroe. tecfuxdcet as~noa
29 Cron senAo~ - ~ steddn9, ~ooretrudfon nNN~ng
for Cheige Order:
uctlat sert-ic~ orate not included in the Original agreement
fOr Add(tiottef 9ervkk~s No. 2 8 Fee schedule
Ort~rtai Contract t $2:1,308.00 canaaO Cain Date:
Cordred
Net ofmrges Tmm prevlaua C.O.'a.: Net t7ays charge tbrm ~evbuis C.o.~
IVo. 1 b 1 iVo. g to Q
,~.~
Conirad Price Prior to thle CA.: Cantrad Compbticn Dente before this C.O.:
x,294.00
Pte! Inc-ease (dev~sey of this CA.: Net !~ bxxease (decxeaeey of ifda C.O.:
$8,015.00
contract Price v~h a1 Ap~owed co ~s: Corr6ad camptsdan taraos ~ aiI Appro+red c.o.'s
~35~8 00
. (CA~IR~TION MAfVJ-G~ (CON O
oa>~ ~ - _a t~ 1(
APPROV®: (G'TY PtlABB~G AGENT) COUt~IC(l. APPR01/A
By: ttaNh Walls
Owe: Data
. iC~M ATTEST:
HY• Mayor Temnry ~ Weerd By: Qty Cleric, Jaycee MoYltan
~~ J-U-B ENGINEERS, Inc.
250 S. Beechvrood Avenue, Suite 201 • Boise, Idaho 83709-0844 • Telephone (208) 376-7330 • FAX (208) 323-9336
AUTHORIZATION FOR ADDITIONAL SERVICES - N0.2
CLIENT: CITY OF MERIDIAN
PROJECT NAME: Ten Mile Creek Sewer Crossing. Phase 2
J-U-B Project Number: 10-08-043
The following additional items of work on the project referenced above have been or will be
provided by J-U-B ENGINEERS, Inc. These additional services'are a supplement to the scope of
services contained in J-U-B's existing Agreement for Engineering Services for this project
approved by City Council on June 3.2008.
Additional Services: Bidding and construction services for the Ten Mile Creek Sewer Crossing
Proiect.
J-U-B ENGINEERS, Inc. was verbally authorized to provide these services by:
n/a n/a
Name Date
Unless otherwise noted below, J-U-B ENGINEERS, Inc. will provide these additional services on a
#ime and materials basis, using the Firm's standard billing rates, or if applicable, the billing rates
established in the initial Agreement for Engineering Services.
Other Basis for Payment: Contract amount will be increased by ~8 015 (time & materials basis)
to a contract amount of X38.309.
Dated this day of .2009.
CITY OF MERIDIAN
Print or Type Client Name
By:
Client or Representative Signature
Tammy de Weerd Mayor
Print or Type Name and Title
Attest•
Jaycee Holman, City Clerk
J-U ENGIN ERS, Inc.
ey:
Project epresentatlve Signature
Phillip H. Krichbaum. P.E. -Area Manager
Print or Type Name and Title
8iack Cat Fuse 4 - Authorization for Additfonol Services No. 3 Page 1
J-U-B ENGINEERS, lac.
Attachment `A' - 10-Q8-043
CITY OF MERIDIAN
TEN MILE CREEK SEWER CROSSING -Phase 2
Task Order 2.1.6
This project provides bidding and construction services for the Ten Mile Creek Sewer Crossing project. It is
assumed that the City will serve as the Engineer during construction phases.
Table of Contents:
Attachment "A" -Scope of Engineering Services
• Task A -Bid and Award Services
• Task B -Construction Services
• Exhibit A-1 -Labor and Equiament Detail
Attachment "B" -Items Provided by City
Attachment "C" -Fee Schedule
Ciry of Meridian -Ten Mile Creek Sewer Crossing -Phase 2 Page -1
J-U-B ENGINEERS, inc.
Attachment `A' - fO-OS-043
CITY OF MERIDIAN
TEN MILE CREEK SEWER CROSSING -Phase 2
Task Order 2.1.B
Attachment "A" -Scope of Engineering Services
Proiect Understandine
This addendum provides for the following additional services as outlined herein. In general, the additional
tasks include:
Task 1 -Bid and Award Support Services
• Task 2 -Construction Support Services
CITY RESPONSIBILITIES
• Pay for all legal advertisements for bids.
• The City will serve as the construction engineer and Resident Project Representative (RPR). Roles
of the Engineer and RPR during construction shall be as defined in 15PWC Division 100, Standard
General Conditions, and City's Standard Supplementary Conditions to the General Conditions.
As Engineer and RPR on the project, the City of Meridian shall perform duties as delineated in the
ISPWC General Conditions and shall notify J-U-B prior to any modifications to the design furnished
by J-U-B or any issued related to the design, so J-U-B may have input on issues required by the
modification.
• Pay for all necessary permitting fees.
ASSUMPTIONS
The fee estimate and scope of services are based upon the following general assumptions.
The fee estimate for Task 2 is based on the assumed overall construction period of two (2) months.
It is further assumed that the City's retained Contractor will be a licensed professional contractor
who is regularly engaged in public works facilities of similar scope and complexities and will
actively perform in accordance with the project's contract documents. Shop drawing submittals
will be reviewed by the Contractor with minimal re-submittal reviews.
City will serve as the construction engineer and Resident Project Representative (RPR). Roles of
the Engineer and RPR during construction shalt be as defined in ISPWC Division 100, Standard
General Conditions, and City's Standard Supplementary Conditions to the General Conditions. J-U-
B's role in the bidding and construction shall be in accordance with the ISPWC General Conditions
as the Engineer's Consultant and J-U-B shall be afforded the same protections as the Engineer
under said document.
City of Meridian -Ten Mile Creek Sewer Crossing -Phase 2 P°8e - 2
J-U-B ENGINEERS, irrc.
Attachment 'A' - 9r?-0&Q43
• The Construction contractor retained by the City of Meridian will supply a detailed construction
schedule at or prior to the pre-construction conference from which a staffing schedule can be
modified to meet the inspection requirements of the construction activities throughout the
project.
• No inspections in regard to the construction contractor's compliance with the Environmental
requirements of the Construction General Permit maintenance or with any Storm Water Pollution
Prevention Plan will be performed by J-U-B. SWPPP monitoring is assumed to be performed by the
City of Meridian.
SCOPE OF ADDITIONAL SERVICES TO BE COMPLETED
Task A -Bidding Services
1. Coordinate Bid Packages with City Bid Documents
Review City-generated bidding document boilerplate documents far coordination with ISPWC general
conditions, supplementary general conditions, modifications to ISPWC and project specific provisions.
Incorporate City-generated bidding documents into Project Manual and publish.
2. Bid Administration
Provide answers to technical questions referred to the J-U-B by the City relating to the project during
the bid and award process and prepare addenda, if necessary, during the Bid process to clarify bidding
requirements. The City will distribute addenda as required. The J-U-B will attend pre-bid meeting and
the bid opening as required by the City, and assist in evaluation of the Bids, if required.
TASK B -CONSTRUCTION SERVICES
1. Pre-Construction & Progress Meetings
Attend apre-construction meeting for the project with the contractor, City, ACHD, and affected
utilities. Meeting minutes will be prepared.
J-U-B will attend progress meetings throughout the duration of the construction as requested by the
City. It is assumed that two (2) meeting per month will occur. J-U-B will prepare summary progress
meeting minutes.
2. Construction Staking
J-U-B shall provide one (1) set of construction control stakes in accordance with the approved plans for
the sewer and related structures. The Contractor shall be responsible for laying out all work and
protection of the control staking. Re-staking will be performed on an additional time and materials
basis. The following stakes will be provided:
1} Easements: Limits of the temporary construction easements will be staked for contractor
reference.
2) Manholes i't Structures: Manholes will be staked to either centerline with cut/fill to the indicated
elevation with two offset stakes.
City of Meridian -Ten Mile Creek Sewer Cmssing -Phase 2 Page - 3
J-U-B ENGINEERS, Inc.
Attachment 'A' - 90-08-043
Gravity Sewer: Stake at 100-foot increments and at all angle points beginning at connections. At each
location, two (2) offset stakes will be provided with cut to invert elevation indicated.
3. Limited Construction Assistance Services
J-U-B's level of effort during construction shall be as consultant to the City, who is acting as both the
Engineer and RPR on the construction Project.
3) Shop Drawing and Product Data: J-U-B wilt review shop drawing and product data submittals for
general concurrence with the design concept and contract documents.
4) Construction Administration: On an as-needed basis as requested by the City, J-U-B will assist the
City in review of contractor pay estimates, claims, change order and work directive preparation,
and other miscellaneous construction administration activities.
5) Construction Observation: J-U-B will conduct independent periodic observations of the
Contractor's work in progress on an as-needed basis as requested by the City or as determined by
the J-U-B project manager. The intent is to provide additional services to the City's RPR. J-U-B
will prepare summary observation reports to the City project engineer and City RPR.
6) Start-up/Close-out Procedures: J-U-B will attend a walk through with the City. A tentative
punchlist will be prepared to supplement the City's RPR list.
4. Record Drawings
J-U-B will prepare record drawings from drawings received from the Contractor and City's RPR and J-U-B
observation work. Two (2) mylar sets of the record drawings and one (1) CD will be delivered to the City
for submittal to DEQ and City use. Each sheet will be sealed by a professional engineer with the
disclaimer ~ These Record Documents have been prepared based on information provided by others. J-
U-B Engineers, INC. has not verified the accuracy of this information and shall not.be responsible for any
errors or omissions which may be incorporated herein as a result. The seat(s) of the registrants
represent that the preparation of these documents was completed by staff under the registrants'
supervision".
City of Meridian -Ten Mile Creek Sewer Crossing - Phase Z Page - 4
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