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1978 06-12• Meridian Planning and Zoseing i June 12, 1978 Meeting called to order by Chairman, Willard Rowley at 7:00 P.M. Members present: Annette Hinrichs; Don Sharp; Burl Pipkin Lee Mitchell, absent Others present: Sheldon Gerber; Art Collins; Bud Persons; Pat Joy; Don Storey; Larry Sales; Dave Roylance; Donald Minegar; Saunders (Meridian P1.) Frank Youngetrom; Verl G. King; Dr. Gerald Vorlicky; Dr. Michael Cammann; Don Gile; Kevin Parka; Leroy ptwood; A. D. Harmon; Eric S. Scott Art Collins presented three different options oa Policy Diagram; a Word Diagram sub- stitution for a map, a look at the zoning analysis and a reader to be handed out to clarify the difference between a Comprehensive Plan and Zoning. At the end of the reader there were policy statements that the Commission will base to make some decisions upon. Three Options were discussed. The third Option was accepted (see evidence) The third option is amore generalized diagram. They have redrawn the diagram and further generalized the land use illustrations and this would be included with the documented Comprehensive Plan. This emphasizes the flexibility of broad, general, Comprehensive,abstract and conceptional approach. To deliberatively de-emphasize local vocational land use but at the same time the Policy Diagram would excerise control and give some direction to land use decision making. Sheldon Gerber from APA reported oa the costa of map printing. It would cost an estimated 8500.00 for air-brushing, plus an additional cost of $450.00 for color separation. A Moderate estimate for maps would be at least 82,000.00. This would be a very expensive process. The Policy Diagram is a lot easier to work with and much more easier to understand, the cost is much cheaper. PUBLIC HEARING Public Hearing was opened by Willard Rowley, Chairman, at 8:00 P.M. Agenda The first item on the agenda was Leisman Subdivision, located on West Pine and 1 Linder. Leroy Atwood, representing Leisman Subdivision ,as a co-developer, explained that they have applied for applicatiott of a special use permit. The block that is being discussed is actually an island to itself. Block 1, Lot 1 is Mr. Leismans house, the special use permit is for this property to be used for a Medical Clinic. Access would be from 15th, from Linder and from Pine; Isolated parking, low traffic pattern. Don Sharp stated that he felt thatthis xould be contradictory to the Comprehensive Plan. Dr. Vorlicky spoke pertaining to potential clients of Mercy Medical Hospital being impressed with this locations the growth being out of Nampa towards Meridian; close to Schools to facilitate physical examinations, which is reported to be one of the Citys needs. Dr. Vorlicky stated that about 90% of their dentist patients are from Junior High and Senior High Schools. He explained that most medical clinics are in Residential areas because they serve residents and want to be in a quite area. Willard Rowley read comments from Mayor Storey, Meridian Post Office, Meridian Fire Department; Central Health District, Ada County Highway District Mr. Atwood stated that they had spoke with Ada County Highway District concerning compliance with condition for acceptance streets for public maintenance and this matter has been taken care of and not a problem anymore. Donald Minegar stated that he was in favor of location of this Medical Clinic. Don Gile was also in favor of location because of children commuting on b~.cycles. Mayor Storey stated that the contract has been lent for the widening of the streets cad there will be a sidewalk on both sides of Pine. The Motion was made by Annette Hinrichs and seconded by Burl Pipkin to accept proposal is Block 1, Lot 1 of Leisman Subdivision for a Medical facility. Motion passed. Two, yea, One, nay Meridian Planning and Zoning .2. June 12, 1978 Agenda pinehurat Subdivision Proposal was next on the agenda. 2 Dave Roylance, Civil Engineer representing Pinehurat Subdivision, located about 1/4 of a mile East of the Intersection of Linder and Pine. Before discussion xas to begin, Don Sharp asked if there would be conflict of interest as his home xas aproximately six (6) lots from this piece of property. The feeling of the Commission was that there would be no conflict of interest. Mr. Roylance explained that this proposal is single family residence. Don Sharp questioned the need of a street next to the Navarro property. Since this is a large amount of property that can be divided Mr. Roylance stated that they did not see any need of it at this time. There was discussion on the naming of streets, alignments and access for emergency vehicles. Don Sharp inquired about the type of homes that would be built in this Subdivision. Don Minegar stated that the homes will be aproximately $47,000 to $57,000, equivalent to the homes on 11th Street. Comment reports xere read from Central District Health, Nampa-Meridian Irrigation Dist., Meridian Post Office, Ada County Highway District, Meridian Fire Department. The Motion was made by Burl Pipkin and seconded by Don Sharp to approve Pinehurst Subdivision Proposal subject to the Engineering and Checklist of comments Motion passed: All yea Agenda Meridian Manor, located North of Cherry Lane and East of West 8th Street, Extending 3 to Meridian Street at a place W. of James Court Annex. located on Meridian Street. Larry Sale, representing Meridian Manor #3, explained to the Commission that this is the second in series of three steps that must be taken to perfect the process of vacating Meridian Manor #2 and accepting Meridian Hanor #3. The first step has been approved, Preliminary Plat and in a few weeks they will present the Final Plat of Meridian Manor #3. The number of lots will be reduced. The Motion was made by Don Sharp and seconded by Annette Hinrichs to recommend to the City Council that they vacate Meridian Manor #2 Subdivision and approve Meridian Manor #3. Motion passed: All yea 4 Columbia Village, located North of East 5th at Washington There was no representative attending, this proposal remains tabled. nda Meridian Place Subdivision, located North of Settlers Village on East Fairview 5 Verl G, King, representing Meridian Place Subdivision stated that he was one of the limited partners. They are asking for a Preliminary application until the sewer comes in. There are 125 acres but are asking approval of the lower 20 acres at this times called Phase S (singleFsmily). One of the lots has been deeded to the City and one of the Wells has been established on the South part of this Subdivision. There was discussion on the size and quality of the lots. Willard Rowley read the Comments of Meridian Fire Department, Meridian Post Office, Richard Williams, Central District Health and Ada County Highway District. Richard Jexell stated that they would build a secondary road if it is needed. The Motion was made by Don Sharp and seconded by Burl Pipkin to approve Phase I Meridian Place Subdivision subject to the approval of the Fire and Police Departments, Public Works and the QRU. Motion passed: All yea. Public Hearing is Adjourned. Meridian Planning and Zonis .3. Juae 12, 197$ Discussion of the Comprehensive Plan resumed. There is to be a meeting on Thursday June 15, 197$ at 7:30 P,M., Comprehensive Plan Workshop. During discussion of the Comprehensive Plan division was made into six different areas: 1. Lee Mitchell: Industry and Commercial 2. Willard Rowley: Housing 3. Don Sharp: Transportation 4. Welker and Green: Utility and Public Services 5. Burl Pipkins: Parks and Recreation 6. Annette Hinrichs: Land Use and Physical Eavironment Meeting Adjourned. CHAIRMAN Attest: cc: P&Z Commission; Mayor & Council; Hein; Ann; Bruce; Vern; Shults; Welker; Hamilton; J-U-B; Fitzgerald; Pat Joy; AIC; APA; ACRD; Nampa-Meridian Irrig; Ceatral Health; Ada Zoning Director; Ada County Commissioners; Miautes; Comprehensive Plan File; Leisman Sub; Pinehurst Sub; Meridian Manor #3; Columbia Proposal; Meridian Place (Harmon) To: ~ridian Planning and Zoning Commission From: 4rt Collins Comprehensive Planner, APA Re: Policy Iliagram Options June 12, 1973 ( . 1 ~~ ~I~` , Include Policy Diagram and acreage calculations with adopted Comprehensive Plan and thus giving the Policy Diagram an official status. If this option is chosen, the following explanation should be included in the Comprehensive Plan: POLICY DIAGRAM As an illustration of the posture and emphasis of public police of the Comprehensive Plan, the Policy Diagram is to be used as a general guide for land use decision making--not as a legalistic, literal, and definitive land use map. Even as it might appear that land has been assigned particular uses within the Urban Service Planning Area as per the Police Diagram, such is due to the limitations of artistic technioues in illustrating the scope and bent of the public policv of the Comprehensive Plan. As applications and proposals of land uses are submitted, the Policy Diagram is not intended to be used as the sole, authorative means for decision making. Pother it is but one of many planning tools which are available for public officials as thev exercise their responsibilit~~ regarding the health, safety, and welfare of the general public. II. Do not include the Policy Diagram and acreage calculations with the adopted Comprehensive Plan. The intent of this option would be to deliberately de-emphasize the status of the Policv Diagram as it vlould be attached to a background and supportive document that would be published after the adotpion of the Comprehensive Plan. As part of background material, the Policy Diagram would not be subject to anv official action by the Planning and Znning Commission or the City Council and would be included with such other information as: 4 historical narrative of Meridian Platural Resource Data (Soils, Topograohv> 'slater "esources, Climate, geology, !Jildlife) Summary of Citizen Survey ~- III. The Policy Diagram would be redrawn and further generalized in regards to its land use illustrations and included with the adopted Comprehensive Plan. !Jo acreage calculations would be accompanied with the Policy Diagram. The intent of this option v~ould be to emphasize the flexibility of a broad, general, comprehensive, abstract, and conceptual approach of the public policies of the Comprehensive Plan and to deliberately de-emphasize locational land use desionations. Flt the same time, the Policy Diagram would exercise some control and give some direction to land use decision making as it would be part and parcel of the officiall~~ adopted Comprehensive Plan. i `'~,n .. MEMORANDUM T0: Meridian Planning and Zoning Commission FROM: Arthur V. Collins, Comprehensive Planner Ada Planning Association RE: Relationship between Comprehensive Planning and Zoning and Subdivision Ordinances DATE: June 12, 1978 Comprehensive Plan It is an official public document adopted by a local government as a policy guide to decisions about the physical development of the community. It indicates in a general way how the leaders of the government want the community to develop in the next 20 to 30 years. W~ Is It Needed? Local government has a good deal of influence on the way in which a community develops and is the only body with an opportunity to co- ordinate the overall pattern of physical development of the community. Local government needs an instrument which establishes long-range, general policies for the physical development of the community in a coordinated, unified manner, and which can be continually referred to in deciding upon the development issues which come up every week. The Comprehensive Plan is such an instrument. Functions Of Comprehensive Plan *Policy Determination -The Plan provides the chance to back off from a preoccupation with pressing, day-to-day issues and to clarify ideas on the kind of community that is being created by many specific decisions. The Plan should bring tacit, un- written policies about how the community should develop, into the open to assure that they are determined through democratic processes. Functions (continued) *Policy Effectuation - The Plan serves as a practical working guide for everyday decisions regarding: 1) those measures which are specifically designed to implement the Comprehensive Plan - Zoning ordinances Subdivision regulations Official map Capital improvement program Budget Development plans; 2) routine matters which require legislative approval and should be viewed in light of the Comprehensive Plan - Rezoning cases Special use permit and Subdivision plats Street closings Site acquisitions Public works projects variance applications *Communication - The Plan effects communication channels between the planning and zoning commission, the chief city executive, municipal departments, other public agencies, private developers, civic organizations, and the general public regarding the long-range general policies of the development of the com- munity. *Conveyance of Advice - The Plan is the major instrument by which the Planning and Zoning Commission present their findings and recommendations to the City Council and enables the Commission to offer their advice in a studied, comprehensive form, rather than on a piecemeal, ad hoc basis. The Plan also can become the basis of forming a planner-city relationship, in which the planner is a continuing advisor and aide of the City Council who is rewarded for his services, rather than his product. (The pay-off for the planner is not adoption of the Plan, but what the City Council does with the Plan over the years to improve the physical environment of the community.) *Education - The Plan has educational value for the legislators and for anyone who reads and uses it. It arouses interest in community affairs, offers people factual information on present conditions in the community and probable future trends, awakens them to the possibili- ties of the future, tells them something about the operations of their local government, and imparts some of the ideas of city-planning. It does provide the context by which the citizens can decide whether or not they agree with the City Council's policies; it promotes citizen participation in local government. *Chief Executive of the City - As the central coordinator of all the activities of local government, the Plan provides a framework to assist him in coordinating those activities which involve physical development. *Oper•ating Governmental Agencies/Depts. - The Plan gives them a context into which each one can fit its own plans and programs, and so encourages all to work toward the same vision of a desirable future form of the city. The Plan also provides essential information and data, which are needed in planning specific projects. Although long-range forecasts are helpful, the Comprehensive Plan should not be distorted into a statistical outline. (It is a guide for evaluating capital improvement and redevelopment program requests and their priorities.) *The Public - The Plan serves several functions for the general public: I) It represents a formal, published report to the people on the development policies adopted by the City Council. 2) It promotes public understanding of the community government, the legislators and city planning. 3) It stimulates citizen participation in local government. 4) It gives the voters a means of evaluating the city councilmen, since the Plan is a clear, definite record of their development policies. 5) It provides a device for keeping check on the City Council and deters councilmen from taking arbitrary or capricious actions. 6) It makes it easier for councilmen to resist pressures and take actions, which are in line with the Plan. 7) It may also provide subject matter for the platforms of local political parties. 8) It can serve as a guide to development decisions to be made in the private sector of the economy, and as such, it is probably the best available forecast of the community's future. 9) It can be a sounding board for new ideas. *Judicial -The Plan can be a guide for the courts, when they are required to rule on implementary actions which were intended to carry out the Plan. Legislative actions, which conform to a plan are more likely to be upheld than those which vary from a plan or are not based on a plan at all. (The Comprehensive Plan places the city in a stronger legal position, when its land use control regulations reflect recommendations of an officially-adopted area-wide plan.) *Federal Aid -The Plan has increasingly become a prerequisite for Federal Financial Aid. *Civic Promotion - Sometimes the Plan is used for civic promotion by city officials and civic boosters. While promo- tion is a legitimate activity, this function should be strictly incidental. *Sounding Board - The Plan can serve as a sounding board for new ideas and matters of public interest relating to the future physical development of the community. zoning It is probably the single, most commonly-used legal device available for implementing the land-use plan of a community. A zoning ordinance is more likely to be on a sound legal basis, when it is based on a carefully-conceived plan. A zoning ordinance that is adopted and not based on a plan will have the following adverse effects: *There will be a tendency for development to be frozen in an existing pattern. *Wholly unexpected results may be produced, frequently of a very undesirable nature. *As 'the zoning ordinance requires amendment, it will be done on a piecemeal approach of individual property-owners and not on a comprehensive or overall, community-development approach. .Comprehensive Plan Indicates broad categories for general areas of the city. Zoning Delineates the exact boundaries of districts and specifies the detailed regulations, which shall apply within them. Hasa long-range perspective Establishes a general framework for the establishment of zoning orinances. It is long-range and general and it has no legal effect on property. It includes an abstract, schem- atic diagram, which shows the relationships between major parts of the community and major functional elements of physical development. As such, the dia- gram brings all the separate proposals together in one drawing of the entire community so that their spatial relationships can be seen. Is generally meant to provide for a short-time perspective. Details nieces of legislation, which are intended to carry out the general proposals of the Comprehensive Plan. It is short-range and precise and it does have a legal effect on property. It includes a map, which shows precise boundaries of sites within zoning districts and provides for regulations concerning: 1) The height and bulk of build- ings and other structures 2) The area of a lot which be occupied and the size of required open spaces, 3) The density of population, 4) The use of buildings and land for commerce, industry, residences or other purposes. Potentials of Zoning *It can promote compatibility, while leaving the land in private ownership, on the tax rolls, and economically productive. *It plays a part in stabilizing and preserving property values. *It is a means of insuring that the land uses of a community are properly situated in relation to one another, providing adequate space for each type of development. *It allows the control of development density in each area of a city, so that property can be adequately serviced by such governmental facilities as the street, school, recreation, and utilities systems. *It directs new growth into appropriate areas and protects existing property by requiring that development afford adequate light, air and privacy for persons living and working within the municipality. *It is a legal device for implementing the Comprehensive Plan. *It is designed particularly to control private development, as distinguished from public improvements. Limitations of Zonin *It is not retroactive and cannot be relied upon as a device for correcting existing conditions. (If zoning is developed which prohibits a use which is already in existence, the use is generally permitted to remain as a nonconforming use, until such time as the use changes voluntarily to a conforming use.) *It's jurisdiction is limited. Each jurisdiction is likely to have a different base zoning ordinance with districts that have different applicability. *Zoning is not permanent and it is not bound by prior zoning actions. Zoning, which achieves compatibility, is subject to continual pressure for change from both urban expansion and those who might profit from such change. *Planning and Zoning actions in granting variances or exceptions with in the zoning districts can permit development that may be incompatible. *Zoning assumes that land in the community can be lumped into a few broad categories (zoning districts) and that parcels within each category are identical for public policy purposes. *Zoning assumes that all the different uses by right, set forth in each of the categories (zoning districts) are indistinguishable. *Zoning ordinances address aesthetic, social, economic, public facility, environmental and design problems only with rigid setback and bulk regulations. *Zoning fails. to recognize that changes in technology (like pollution control advances), in conditions (like the energy crisis), and in public attitudes (such as the concerns to manage and control growth) have affected and will continue to affect land use decisions. *Zoning is responsible for the spatial segregation of our routine daily functions: home life, shopping, socializing, recreation, working and learning. *Zoning has made us utterly dependent on the automobile. The auto culture insulates and isolates people and discourages a sense of community from developing. (As per opinions, some feel that the auto culture designs which have resulted are: 1) endless strips of common-denominator, franchise outlets with flashing, blinking and flapping neon lights, 2) freeways or major arterials, which cut up neighborhoods, 3) expansive parking lots, 4) two-dimensional cookie-cutter housing tracts that are lined up in straight rows.) Policy Options re: Implementation of the Comprehensive Plan Since by Idaho State Law, all zoning districts shall be in accordance with the adopted Comprehensive Plan, the policy of the City of Meridian is as follows: Option I: Existing zoning districts, which are not in compliance with the policies of the Comprehensive Plan, shall not be expanded beyond their defined boundaries. Option II: Existing zoning districts, which are not in compliance with the policies of the Comprehensive Plan, shall be reviewed and considered for repeal ~% k»,ni.n,9A.~.nt by the Planning and Zoning Commission and City Council with notice and hearing procedures, as outlined in Idaho Code 67-6509. Option III: On a case by case basis, existing zoning districts, which are not in compliance with the policies of the Comprehensive Plan, shall be either: N%a~" 1) expanded beyond defined boundaries, or 2) reviewed and considered for repeal, or amendment. In batkrinstances,~the Planning and Zoning Commission and the City Council shall comply with notice and hearing procedures, as outlined in Idaho Code 67-6509.