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SAGE Discussion Follow Up 'tØ'3!Jtjd '" "" ~ ~ '" ~ .ì ~ § <.> sage 10624 W. Executive Dr. Boise, ID 83713 T 208.322.7033 800.859.0321 F 208.322.3569 lTY/TDD 1.800.377.J529 EEO/AA Employer www.sageidaho.CIJt1I ¡ 00 'd 69St:èèt:8Øè't 9è:9't Œ. 'tè "tjw FAX MEMORANDUM RECEIVED MAY 2' 2003 qty Of Meridian City Clerk Office Date: May 21,2003 To: Tanuny deWeerd, Council President %t City Council "'~ I:eslie Toombs, Economic Development Planner Sage Community Resources FROM: SUBJECT: Infonnation for May 27 City Council Package Sage's role as grant administrators for federal funding Tanuny: Please see attached infonnation for the May 27 City Council package. I have included an overview of the City's responsibilities if the City chooses to proceed with an application for ICDBG Senior Center funding. As grant administJ:ators, Sage provides assistance through the grant application, contracting, project construction and closeout of a grant to ensure all federal obligations are met. Also included is a sample ofinfonnation neede<:i to prepare a sepior center application as prepared for Garden VaJley Seníors. Sage staff can assist the Meridian Seniors in pulling together similar project infonnation specific to the community's needs in order to submit a successful application. Per your request, I have also provided a copy ofproject costs and funding sources used for a successful downtoWD revitalization project. This project was completed by the City of Weiser with the grant application and administration completed by Sage staff. If you have any questions, please feel free to call me at 322-7033 ext. 227. mmmz ¡ : 13L smnom 'WWOO 3ÐVS Sl:Sl IU3M)£0,j(-'HW èel . 3Ðtd 6SSE¡ZEBØèt 9è:9t Eel. tè ¡"tW Leslie Toombs Economic Development Planner Sage Community Resources Itoombs(éiJsaaeidaho. com 322-7033 City of Meridian May 27, 2003 Senior Center Project Outline FundinG Source: Idaho Community Development Block Grants (ICDBG) Senior or Community Center Projects :> Funds are allocated to Idaho from Housing and Urban Development (HUD) and are administered through the Idaho Department of Commerce. :> $552,000 available for Senior and Community Center Projects in Idaho for FY 2003. :> Applications are due the first Friday in March each year to the Idaho Department of Commerce, Applications will be ranked and reviewed by the Governor's Economic Advisory Council in mid April and awards announced by end of April. Funds should be available by July 1, :> Cities and Counties are the eligible applicants however a City/County can apply on behalf of a Senior Center or other non-profit organization, :> Maximum available amount for a senior center rehabilitation project Is $100,000. :> Match can be cash, other grant or foundation funds, labor, donated materials or equipment, loans, land sales, waiver of local fees, etc, ). All cash committed to the project is valued at $1.50 for every $1.00. :> All grants are required to be administered by an "Idaho Department of Commerce approved ICDBG Block Grant Administrator", The grant will pay the City, up to 10% of the grant amount requested, to procure grant administration services. The grant administrators role it to assist the City meet the grant requirements and work with the Senior Citizens to complete the project. Prior to submittinG the Clrant aaalic:ation the City will need to do the followinG: 0 City agrees to sponsor application 01'1 behalf of the Meridian Senior Center. 0 Adopt Fair Housing Resolution. Publish in local newspaper (once) 0 Adopt the Residential Anti-displacement and Relocation Assistance Plan, Publish in local neWSpilper (once) 0 Adopt Citizen Participation Pliln 0 Conduct a Public Hearing ilt least fIVe days prior to application deadline. 0 Publish a Notice of Public Hearing in the local newspaper at least 7 days prior to the dilte of the Public Hearing, Purpose of the public hearing Is to allow the citizens to heilr a summilry of the project and allow anyone to make a comment 01'1 the project. a Affidavits of Publications of the 3 publications need to be included in the application along with minutes of the public hearing, ZOO 'd 69mmOZI :13L smnom 'WWOJ 3ÐVS 9J:SJ (a3.~1£0,¡z-'m ¡;:ø '3Ðl;d 69st:èèœ0è1 ¿Z:91 t:0, 1è AI;W a Procure Grant Administration Services. - Sage will supply RFP and Mailing list, County will need to mail RFP's to three names on list and make a selection from respondents. 0 Develop project scope, budget and plans - Senior Center leadership with Grant Administrator and Architectural/Engineering assistance. 0 Sign subrecipient agreement with senior center. 0 Sign grant application - prepared by Grant Administrator. 0 Elected official(s) participate in 10 minute presentation before the Economic Advisory Council If invited. Once Grant is awarded the CitY will need to comolete the followinG: 0 Adopt an Excessive Force Policy. 0 Adopt an Anti-Lobbying Certification. 0 Adopt and publish a Non-Discrimination Policy and Grievance Procedure to use if someone has a complaint, 0 Appoint an Environmental Review Officer to complete an Environmental Review Record - Grant Administrator. 0 Publish a FONSI - Finding of no Significant Impact once in local newspaper (only if FONSI determination is made) 0 Set up a non-interest bearing account to deposit grant dollars into and write checks from, 0 Sign Requests for Funds that will be prepared by the grant administrator once invoices have been approved, a Deposit funds and pay invoices for the project. When sub-recipient agreement Is entered into, checks are only issued to two parties (Grant Administrator fee and Seniors) 0 Conduct 2nd public hearing during the construction period. Publish Public Hearing Notice once in local newspaper. 0 Complete an Handicapped Accessibility Plan. - Assisted by Grant Administrator 0 Complete an Analysis of Impediments to Fair Housing. - Assisted by Grant Administrator. 0 Provide copy of audit to Department of Commerce. 0 SIgn Closeout paperwork that will be prepared by the Grant Administrator. £00 'd 69S£ZZ£80Z1 :m S3SHnOS3H 'WW03 ms 91:SI IO3M)£0,1l-'m 170'3ÐI;jd 69so:æO:S0Ct œ:9t 0:0. ti:: mw Sample of information needed to prepare a senior center application. Garden Valley Senior Center Items Needed . Cost Estimates, Drawings, Floor Plans, Site Plans . Copy of Lease for new building. . List of kitchen equipment to be moved to the new facility, and estimate of value . . Letters of Support ftom businesses, seniors, anyone, . Inventory of features of existing building which are undesirable, (Health concerns), Safety, Weatheriution, Parking. Fire hazard, handicapped accessibility, . What is the project area population? . Population of seniors in project area? . List of donations and volunteer labor, . What does Crouch intend to do with hall. (Ifpossible?) . Do you charge a registration fee for seniors to join? . What is the square footage of the existing center and the new facility? . Provide list of the services conducted at center along with the frequency, Who rents space? Health Clinics Recreation Meals Educational Transportation Other . Project Description. What will be done to the new facility. Contractor can probably provide, . What are the benefits of the project, i,e. additional space. . Will the new facility include an area to part bus, van, . Do you currently pay rent? . Fill out physical conditions chart for existing facility. . Have you had health code inspections? . Who is the contractor you have been working with? . Send preliminary acqwsi!ion letter to owner. . List of everyone you have been working with, (Name and phone #) . What was the number of seniors served in 1998? (unduplicated) . How many meals were served in 1998? . What is your average daily participation? . Do you have meals on wheels? . What is your minority participation? . What was the most meals you served in one day? . Do you have outreach services to attract minority members? . Cost comparison of rehab vs, new construction POD 'd 69SmmZI :13.1 smnoS3ì! 'WWOJ ms LI:SI (O3¡\\)£O,IZ-',\VW 50 . 3~tkI 6S5£ë:Œ80ë:'t a:s't £0, 'të: ^~W Leslie Toombs Economic Development Planner Sage Community Resources ltoombs@sBQeidaho.com 322-7033 CITY OF WEISER DOWNTOWN REVITALIZATION APPLICATION PROJECT COSTS & FUNDING Total Project Cost The project cost can be broken down into three different components. Cost estimates have been developed as summarized below and more detailed cost information is presented following this page. ~ Railroad Depot Site & Access Improvements State Street from Commercial to West Park Tri-Wye from West Part to East Park Sub-total $ 310,000 $1,002,000 $ 268,000 $1,580,000 State Street from W. Park to Highway 95 Sub-total $ 342,000 $ 342000 TOTAL PHASE 1 $1,922,000 Sources of Funds ThiS downtown revitalization application for $500,000 will only address the elements included in Phase I. for a total construction cost of $1 ,SSO.OOO. The following are the funding sources: Idaho Community Development Block Grant City of Weiser Street Improvement Cash Locai Improvement District (7 years) STP Enhancement Grant (Depot rehab) Washington County Economic Development Grant City of Weiser In-kind Services (City public works crews) Idaho Transportation Department Turnback $ 500,000 $ 300,000 $ 144.095 $ 455,000 $ 12.000 $ 60,905 $ 450,000 $1,922,000 Total Sources of Funds SOD 'd 69s£msoz I :13L smnom 'WWOJ ms ¿1:SI IG3MI£O,](-'AVW 9Ø'3E1l:1d 69Sœë:£Søo:'t a: 9't œ, 'to: AI:IW Description of Pure Local Match This proposed Weiser Downtown Revitalization Project will provide the following physical improvements along the public right-of-way on State Street from the Union Pacific Depot on the South side to Park Street on the North, and one block east and west of Stale Street: new curb and gutter, removal and replacement of existing sidewalks while installing underground power source in the sidewalk, reconstruct streets, add a storm drainage system, add brick pavers and conversation comers and historical lighting. The source and amount of pure local matching funds committed to these activities is as follows: Cash City of Weiser Street Improvement Cash Local Improvement District STP Enhancement Grant Washington County Economic Deveiopment Grant City of Weiser In-Kind Services, Electrical/WaterlSewer Idaho Transportation Department Turnback (ITO Tumback Improve",e"'s - With lIIe ooll$truClion underway with US 95 Weiser Altemale Route by the Slate, /TO will "Tumback" Ste!e 51"'.' ro the Cllyof W./sarwith a d;reol oo"lJibution of $450,000 Of which $300,000 will be used from E, Pari< Street ro abo¡"l Gray Avenue, Th. wort< is an .",.nsion of the project as daffned in this Application and oonstr¡,c/jon is scheduled (or Ihe spring/summ.r of 1999.) plus ICDBG grant Total Cash Match Available for Downtown Revitalization Local/Private Investment Completed in Anticipation Of Downtown Revitalization Project , City of Weiser Purchase of Property Purchase of Additional Property Flag Pole City Hall Awnings Sidewalk/Curb (Railroad Station) Total Showtime Video Ace Hardware Washington County Title Star Theater G & D Properties Total TOTAL MATCH 900 'd 69S£ZZ£80ZI :13~ $ 300,000 $ 144,095 $ 455,000 $ 12.000 $ 60,905 $ 450,000 $1,422,000 $ 500.000 $ 1,922,000 $ 98.000 $ 40,000 $ 1,100 $ 7,500 $ 1.900 $ 145,500 $ 15,000 $ 2,500 $ 30,000 $ 10,000 $ 30.000 $ 87,500 $1,313,000 m~Inom 'WWOJ ms LI:SI (O3MI£0,IZ-'AYW Boise Office 10624 W. Executive Dr. Boise, ID 83713 T 208.322.7033 800,859.0321 F 208.322.3569 Caldwell Office 811 Main St. Caldwell, ID 83605 T 208.454.9661 800.657.4021 F 208.454.0141 McCall Adult Services P. O. Box 2055 McCall, ID 83638 T 208.634.4287 F 208.634.1776 Weiser Office P.O. Box 311 Weiser, ID 83672 T 208.549.2411 800.859.0071 F 208.549.0071 www.sageid,aho.comi May 15, 2003 RECEIVED MAY 2 0 2003 Mayor Robert Corrie City of Meridian 33 E. Idaho Avenue Meridian, ill 83642 City Of Meridian City Clerk Office Dear Mayor Corrie: I hope this finds your community weathering the economic challenges and wet spring weather. It has been another exciting and busy year at Sage Community Resources. Enclosed you will find two additional documents. The first is a Return on Membership (ROM) statement, which highlights some of the key outcomes Sage has accomplished in the past year. This is the second year this fonnat has been used, so it might be helpful to compare it to the prior year, which was sent last July. The second docwnent is the membership dues statement for the 2004-year (October 2003 - September 2004). Although not due and payable until October, many of our members are in the process of budget development for the coming year. It's been our pleasure and privilege to assist the City of Meridian in the past and we look forward to a positive and productive coming year. As always, if you have any questions please don't hesitate to give me a call. Sincerely, ~r-.~ Kathleen A. Simko Executive Director Encl. cc: City Clerk Will Berg Sage Community Resources - Return on Membership Statement Fiscal Year 2001-02 City of Meridian Safe Department Accomplishments Notes Business Development Six business clients counseled, one new business established. Produced quarterly Hispanic Business Association newsletter. Development Finance Current Loans - 8 loans for $203,839 project total, Sage funding of$1O6,960 -12 jobs created New Loans - 3 with project total of $40,035 - Sage funding of $30,860 - 3 jobs created Planning/Grants No current projects WorkSOURCE 89 Youth served @ cost of$339,108 Infonnation is for Ada County - 149 Adults served @ cost of$515,325 currently unable to sort data by 496 Dislocated workers served @ cost of $862,794 city Area Agency on Aging Clients served - 1,079 Total funds provided - $ 123,624* Reporting period 1/1 - 12/31/02 . Congregate Meals served - 7,450 *(Federal, State, & Local funds) . Home Delivered Meals - 9,723 . Homemaker services -1,529 Sample of client services . Outreach - 2,453 provided. . Transportation - 4,453 boardings I ¡ Youth- Clients ages 14-18, at risk of dropping out or currently not in school. Goal is completion of education. Older youth, ages 19-21 Adult- Clients ages 18-99, underemployed, majority must be at or helow 70% poverty level. Goal is self-sufficiency. Dislocated - Clients who are unemployed through no fault of their own. Goal is to attain employment@ 93% offonner wage. '0 SAGE COMMUNITY RESOURCES 10624 WEST EXECUTIVE DRIVE BOISE, ID 83713 208-322-7033 INVOICE 05/15/03 InVOlce #: 200405 Order #: 000000 CITY OF MERIDIAN 33 E. IDAHO AVENUE MERIDIAN, ID 83642 ---------------------------------------------------------------------- DUES FOR OCT 2003 - SEPT 2004 Total amount due $2,523.12 ---------------------------------------------------------------------- Please remit within 30 days.