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1982 02-16 A G E N D A Meridian City Council February 16, 1982 ITEM: Minutes of Special Fleeting held January 25,.1982 TABLED 1. Gem Fabricators - Progress Report (EXTENSION TO MEET CODES) 2. Shehman Louderbough - Museum Discussion 3. Rick Jarvis, Ada Planning Association Domestic Wastewater Management Plan 4. Fire Truck - Joint Venture Agreement between City and Rural Fire Department APPROVED 5. Police Car Bid - Meridian Ford APPROVED 6. Bills APPROVED 7. Community Development Block Grant (HUD) -Sewer Rehabilitation Announcement of Bid Opening to be held 2.22.82 8. Computer Authorization - Capitol Computer Corporation APPROVED 9. DEPARTMENT REPORTS: Attorney Crookston - Open Fleeting Bill Police Academy - Authorization of Al Thorusen to attend Well#7 - Public Work's Supt reports need of repair Meridian City Hall February 16, 1982 P,egular meeting called to order by Mayor Joseph L. Glaisyer at 7:38 P.M. Agenda 1 Councilmen Present: Grant Kingsford; Bill brewer; Rick Orton; Ronald Tolsma Others Present: Bruce Stuart;S.J. Louderbough; Valarie Louderbough;Vern Schoen; Earl Ward; Doug Plichols; Darryl Tufte; Rick Jarvis; Ken hiarler Larry Porter; George Carey; Aaron Burtzoff; Robert K. Boyd; Gary Smith; Wayne Crookston; Roger 4lelker The Motion was made by Kingsford and seconded by Brewer to table the minutes of the Special Meeting held January 25, 1982. Motion Carried: Brewer, yea; Orton, yea; Kingsford, yea; Tolsma, yea Gem Fabricators Aaron Burtzoff, part owner of Gem Fabricators, was present to give progress report upon bringing building up to Code, located at 516 Meridian Street. Burtzoff stated that they had contacted the owner of the building, through George Carey, and he indicated that if they got 3 or 4 insulation bids they would consider putting the insulation in. Burtzoff had contacted several t~idders upon the installation of the insulation, relayed to the owner, owner instructed to get the low bidder (Intermountain West) and they said they would have to order the insulation since it was a special insulation, special width, fiber-glas insulation with vinyl back, approved for Class I, Class A rating for what Gem Fabricators need to comply with Code. Burtzoff stated that he would be getting a permit for building. A drawing has been presented to the Building Inspector for the Spray Booth. The booth baould be basically the same as Cook's Fiberglas in Nampa. Building Inspector Vern Schoen recommended a 15 day extension. The Diotion was made by Brewer and seconded by Kingsford that Gem Fabricators be allowed a 15 day extension to complete the work and the plans that need to be completed. P•lotion Carried: Kingsford, yea; brewer, yea; Tolsma, yea; Orton, yea Agenda 2 Councilman Kingsford advised Burtzoff to contact the Sewer and water departments as to their requirements. Councilman Orton stated that there shouldn't be any additional hookup fees as it is the same use as before basically. Sherman Louderbough - Museum Discussion Sherri Louderbough addressed the Flayor and City Council, and the public, with a plan to donate his valuable antique collection of engines, cars, etc. if a museum could be provided. Louderbough felt this would be educational, entertaining and questioned the Council as to their feeling. Mayor Glaisyer stated that the City boas still trying to get a Senior Citizen Center and were in need of a new City Hall. Councilman Brewer stated that everyone realized that a PSuseum could not be built now the way things are, but make the public aware and help find a facility to store these things safely - until a more permanent arrangement could be made. He pointed out this would be a very worthwhile project. Councilman Orton stated that these items were going to have to be enclosed, ventilated, secure and were too valuable to take chances with. If the City were to consider taking Louderbough's offer, the care would have to be the first obligation. George Carey stated that he felt the City would not have to say "yes" or "no" at this time for an offer like this, but take it (museum} into consideration and through advertising, and through others willing to donate articles, there may be a tax advantage for someone to donate some space to store it - either on a permanent or temporary basis. The City could voice around that they have the start for a museum and need a place to store it. Playor Glaisyer stated that this definitel;- will be considered. Councilman Brewer stated that this discussion should initiate an interest. ion City Hall .2. February 16, 1 Agenda 3 Rick Jarvis, Ada Planning Association - Domestic Wastewater Management Plan Rick Jarvis revi.ewedAda County Domestic Wastewater Management Plan, as approved by the Ada Planhing Association. This plan is an update of a wastewater plan developed in 1978 by APA. He summarized the various city and sewer district facility plans prepared by each entity, identified policies which guide the development, expansion and management of central sewer facilities on an area- wide basis, providing local government policies. Jarvis stated that they are seeking all the various municipalities that operate sewage facilities to adopt this plan as a guide. They did have a public hearing and present this in draft form. They did not receive any input from the Council at that time. Ada County and City of Boise had concerns and the draft has been changed to address those concerns. Jarvis stated that their specific request is for t"eridian City Council to formally recoynixe the plan as an areawide wastewater management planning ug ide within the Meridian Comprehensive Plan. It is a major update of an already existing plan. Mayor Glaisyer: "lJhat happens, Rick, if sometime in the future Meridian decides to change their Urban Service Planning Area?" Jarvis: "They wouldn't have any problem at all:' Playor: "Would we have to get .approval by- ; APA?" Jarvis: "No, you don't. We have no veto power - all we are is a recommending body. Whatever the City Council decides to do with their Urban Service Planning Area, or Sewer Service Planning Area, since they are one in the same basically, we will make comments at the public hearing process if you decide to go through that particular process. 6Je will provide the comments, but whatever the Council decides to adopt - that is what we will incorporate." Mayor: "Questions from the Council?" Councilman Kingsford: "It doesn't really spell that out, Rick, and if I read this flow chart correctly (Ada County Domestic Wastewater Panagement Plan 9/1981) for Lrban Service Area Amendment Procedure - It has you (APA) listed twice." Jarvis: "Right. Basically what that is - generally this goes up to your Planning and Zoning Commission and we would have comments at that particular time, and after that particular hearing whatever the City Planning and Zoning decides to do then we make comments on the results of whatever they were doing - we would submit those to the City Council. Whatever the City Council decides to do is what we would incorporate. This is letting you know that we will be having a review and input at those particular times." Councilman Orton: "I have followed this through draft stage, and attended some of the public hearings up until last fall, and of course there has been changes to bring this up currently - I don't kno4t whether I have missed my mail but I really haven't had the opportunity to study the whole Meridian section." Jarvis: "tJe seeking a Resolution of Intent basically to go along with this plan-" "That's basically what we had with the Resolution that is in front of you with regard to the County Coe;missioner's, a Resolution of intent that they generally. went along with the plan and that they would incorporate in the County Comprehensive Plan - you don't know what is going to happen in the public Bearing process, whether or not it will be incorporated, but it was - it was finally adopted by the County Commissioners so it is in the County Comprehensive Plan. The Boise City Sewer Commission has also recommended to the Boise City Council adoption. We are also seeking them to incorporate that at a later date - they will be looking at the Resolution of Intent next week. You are just one piece of pie - we are going to Kuna, Eagle and Star. 41e are ,just trying to get a general consensus as there is going to be a limited amount of construction grant money in the future and I think it is a valuable resource in that you have a general idea where everybody is at in regard to wastewater. But, you are right, you don't have to take any action on this right now." Agenda 3 (Cont'd) Rick Jarvis, APA WastetJater Management Plan....... b Councilman Tolsma: "Why didn't one of the County Commissioners Sign this Resolution?" Jarvis: "They were not there." Councilman Kingsford: "I spent about five hours with this plan. I look at the Amendment process, No. 6) "APA Board takes final action as the locally designated 208 planning agency to amend the 208 Plan in accord with a municipality's adoption.... it sounds to me like that they have the power to say to O.K... it's final action." Jarvis: "The final action is that the APA Board is basically concurring with what you were doing - whatever you decide to do." Councilman Kingsford: "If this says they take final action and they don't concur - we are not in good shape it looks like to me." Councilman Orton: "To get around that, if that sentence were to read"the APA Board concurs in a local jurisdictions decision and designates to a Planning Agency to amend a plan" - is that what you are saying?" Jarvis: "Yes" Orton: "If the sentence read the other way, there wouldn't be a lot of questions." Jarvis: "That would be difficult to change that." Orton: "No, No - just type the new one in there--that work's real easy." Jarvis: "That was a concern with Boise City Sewer Commission in regard to the power that we can say "you can do this and you can't do that" but APA has never had the power to do that - it's a recommending body,that's all we are." Kingsford: "ldell, what I am saying is that this document certainly appears otherwise. The other thing is on Page III-12, (S5) Crestwood, designed for 120 people and it says "Interim System to be intercepted by Meridian. Looking at the map it shows in an area outside our service area..... Orton: "That's not only outside our current service area it's outside any proposal I've ever seen..." Kingsford: "Look at tfie'area of Locust Grove - that is certainly an area that we are not interested in sewering - that should be changed." Jarvis: "This was done, not too long ago, by a consultant and basically this was taken out of that publication. To be intercepted by Meridian - I guess this could be 20 - 30 years from now." Kingsford: "To be" is different than "could be" or "may be" - "To be" is "you will" If you are asking us to adopt this - this is not something that we would like to adopt." Jarvis: "The thing is, we don't want to change it so that you have a different plan compared to somebody else - we wnat to have a plan that addresses everyone the same.. I don't see any problem with changing the wording you want changed. We did have a public hearing..." Orton: "bJe did comment at great length on the wording on your Amendment Procedure and the comments were almost word for word- ~ comments were almost word for word which just came from Grant - so there has been comments and you know the County Commissioner's are completely aware of our concern regarding the APA position on the Amendment orocedure. Your flow chart and the wording 1n this, and the wording in your previous documents where you were proposing them to us as amendments, don't say what you just said to us. ble have already testified on that in that regard at that public hearing." Darryl Tufte: "I wrote this section of the book. To me it does make sense but I can see where it might be a problem to you. We have two boundaries - most cities have two boundaries - called a Urban Service Planning Area Boundary and a Sewer Service Planning Area Boundary. In the past, in many of the cities, these two boundaries were not the same - this created a number of problems with development proposals - therefore the City was willing to allow the development but the sewer district wasn't going to extend sewer to that area. Se what we are trying to do is get the boundaries the same. This flow chant then tried to tie the changing of an urban and a sewer service boundary into one process. And really, they are still two separate processes - they cane be done, the city's part, as one. The City can amend both their urban service and their sewer service planning boundary at one time. At that time then, the sewer part goes to AP,4 Board. The APA Board, where it says "takes final action as the locally Meridian City Hall .4. Februa~ 16 1982 Agenda 3 (Cont'd) Rick Jarvis, APA Waste4later Management Plan...... Tufte: designated 208 planning agency to amend the 208 Plan in accord with a munici- pality's adopted changes" - in other words whatever you tell them - "derived from public hearings". So their change at the APA Board meeting is whatever you recommend in terms of a sewer service planning area change to be incorporated into this plan. The other change, Urban Service Planning Area, is the change that you do in conjunction with the County in your Area of Impact. You know the complexity of that. We want to tie the two together - they should be one boundary. There has to be an agreement by you and the County as to what this boundary is going to be - and that is your Area, of Impact Agreement Boundary." City Clerk: "When P1r. Bob (linter was here about a year ago to work with us to set a Urban Sewer Service Boundary and there was a member of the Planning and Zoning Commission that helped with that - they came forward and presented this to the Mayor and the Council - they approved that. As it turned out it was stated that the City had designated this same boundary as their Impact Area Boundary - there is a tie?" "The Urban Sewer Service Boundary is being used as the Impact Area?" Jarvis: "This has nothing to do with the Impact Area. On the Resolution of Intent, when we went to the Board of County Commissioners, they wanted to review the document. The Resolution was drafted in December and it wasn't until February that they adopted this document as part of their Comprehensive Plan. Basically this says "we will consider it at a future date'as part of our Comprehensive Plan" whether it's adopted or not depends on Public Hearing." "We've worked very hard to get everybody to agree on that certain plan and we would like to see it adopted. I think it's consistent with your plan.'Thank you." Agenda 4 Fire Truck - Joint Venture Agreement Councilman Tolsma reported that he had reviewed the JOINT VENTURE AGREEMENT between the City of Meridian and the Meridian Rural Fire District on the new Fire Truck and recommended approval. The Plotion was made by Tolsma and seconded by Kingsford that the Council approve the Joint Venture Agreement between the City and the Meridian Rural Fire District for one (1) Pierce 1500 GP~1 Custom Pumper with 750 Gallon Booster Tank, powered by Detroit 8V92TA Diesel Engine, F.O.B., that the City and Rural!. Fire District share and pay for all lease obligations, maintenance, costs, and expenses (50% ea and that the P1ayor be authorized to sign agreement. Motion Carried: Kingsford, yea; Tolsma, yea; Brewer, yea; Orton, yea Copy of Agreement on File with these minutes Agenda 5 Police Car Bid Chief of Police Doug Nichols reported that the bid opening for a 1982 Police Car was held February 3rd with the Police Commissioner, Chief of Police, City Clerk and Dick tJhite, representative of Peridian Ford attending. Meridian Ford was the only bid received. Chief Nichols recommended acceptance of this bid for total delivered price 39,064.00. The Motion was made by Brewer and seconded by Orton that the Council accept Feridian Ford bid for one (1) 1932 LTD 4 Door, equipped as listed on the bid for $9,064.00. Motion Carried: Tolsma, yea; Brewer, yea; Orton, yea; Kingsford, yea feridian Ford Bid on file with these minutes. rgenda Bills were read 6 The Notion was made by Kingsford and seconded by Brewer that the bills be paid. ilotion Carried: Kingsford, yea; Brewer, yea; Orton, yea; Tolsma, yea Meridian Citv Hall Februarv 16, 1982 Agenda Community Development Block Grant (HUD) - Sewer Rehabilitation 7 Mayor Glaisyer announced that separate sealed bids for the construction of the residential wastewater service lines will be received by the City of Peridian at the City Hall Office until 5:00 P.h1., Monday, February 22, 1982, and then publicly opened and read aloud. Copies of contract documents may be obtained at the offices of J-U-B Engineers, Inc. Agenda Mayor Glaisyer reported meeting with Donna Furuyama, Chief Executive Officer, of 8 Capitol Computer Corporation, concerning the changeover of computers. Mayor Glaisyer recommended approval of the purchase of a larger upgraded computer. The Motion was made by Kingsford and seconded by Tolsma to approve the acqusition of a 32 MB Subsystem, Winchester Drive Computer for the amount of $7,500 plus freight and installation, from Capitol Computer Corporation. Motion Carried: Kingsford, yea; Brewer, yea; Orton, yea; Tolsma, yea Contract on file with City Clerk. Agenda DEPARTPIEIJT REPORTS: 9 Attorney Crookston suggested that the Council contact legislator's to oppose the Open h~eeting Bill. He felt this bill would impede City Council business. Chief of Police requested Council approval to authorize a patrolman to attend Police Academy fora training period of five weeks. Room and Board to be $510.00 and a Budgeted item. The Motion was made by Brewer and seconded by Kingsford to authorize room and board expense in the amount of `0510.00 for Patrolman Al Thorusen to attend the Police Academy, Boise, Idaho. Ptotion Carried: Orton, yea; Brewer, yea; Kingsford, yea; Tolsma, yea Public Work's Supt Bruce Stuart reported that Well #7, located West 8th Street, has a broken probe and would need repair. The well keeps going off and on. There being no other business to come before the Council the Motion was made by Kingsford and seconded by Orton that the meetiny be adjourned at 8:30 P.M. Motion Carried: Kingsford, yea; Brewer, yea; 0 n, yea; Tolsma, yea Meeting Adjourned. / J`/ ph L. G aisyer, a r Attest: ~ it Clerk pc: fdayor & Council;P&Z;AII Dept. Heads;Attorney; AIC; ACHD;Central Health;Nampa-Meridian brig; Ada Commissioners;Ada Zoning Director; Newspapers (4);All related Files JOINT VEP:TURE AGaF'r>".ENT ', THIS AGREEMENT, made and entered i^to this ~~~ay of _`ebruary 19II2 by and between the City of Meridian, Idaho, !~, hereinafter referred to as the "City" and the ^1er.idian P.ural it Fire District, a Fire Protection District of the State of Idaho, ~ hereinafter referred to as t::e District, W I T N E S S E T H: WHEREAS, the City and the District have t'^.e governmental i duty of providing fire protection within their respective juris- dictions and as part of ±hat duty own and overate fire fighting equipment; ii SVHEREAS, the City and the District are in need of new fire fighting equipment and neither entity has the funds to purchase li '~ by itself, ±he necessary equipment to provide the adequate and I; necessary fire fichting ec~ap=.nent; Yv'HEREAS, the City and the District cooperate with one another extensively in providinc fire ~~rotection; that the Ci*_y ar.d the District often use the others equipment and Eire fichting apparatus; WHEREAS, it is in the best interests of the City and the District, and the tax payers of both entities, that they cooperate '. *_o all extents possible so that dup_ication is not created, and to reduce the costs and expenses o` both entities in orovidinc necessary and adequatr~ fire protec*_ion- WHE"LEAS, the City an:_'. District have prior acreemer.ts as to coopera*_ion and use of facilities, hous:~::e, and e:^~ipmer.t pursuan*_ to Idaho Code 31,1424; NOW, THEREFORE, it is hereby understood and agreed by the parties, as follows: 1. The parties hereby join tocether to corm a joint venture •MBROSE, IT20EPALD, .ROpI(STDN l MCLAM MIdMy~ N0 C.OV11EObq W o. eo. ~v ~Mlm~~, iaMw 898s2 snlwns eee-4~e1 for the purpose of leasing, on an option to purchase basis, the JOINT VENTURE AGREE"'E\T - P, i _~ • • fire truck, <:pparatus and equipment described in Exhibit "A" attached hereto and by this reference incorporated herein as if set fort;, in full; t`:at the additional purpose of this joint venture is to commonly use and maintain the fire truck. The joint vertarers :,ereby specifically state that they are not partners nor does this agreem,:ent constitute a partnership agreeme,t but is entered into under the authority of Ida:.o Code 31-1424. 2. That the: parties shai.l be jointly and severally liable for a_,.'~ payment ohli.gations under the lease, including but not _~n;ited to lease payments, insurance payments, and taxes, if any; that, while the parties are jointly and severally liable to the Lessor under the lease, they s'::all be liable one to the other for all obligations that are not paid in the proportion hereinafter agreed upon, but which a ra paid by one party or by the other, solely or disproportionately, arci the one party not meeting i'-s propor- tioaate obligations sha'~1 aay to the other party funds to meet its ubiig~_~ons; that this oblirat`.r;n i.o repay the other party shall apply not only to lease obligations, but also to maintenance and ail other costs associated with the equipment described in Exhibit "A", including replacement thereof. 3. That the City shall share a.nd pay for ail lease obliga- oM gq OSc. 'ZG EPRL D, ~OONSTON n McLAM omega ena .•unaeiora G Boa ~D ~a ien. IOeno eae.z none BBBra81 tions, n'~air.tea:ance, costs, and expenses to the extent of fifty percent (50~); that the District shall share and pay for all lease obligations, maintenance, costs and expenses to the extent o fifty percent (SG`o) that the above limitations are as between the parties themsel~~aes as it is agreed t:,at one party or the other shall be liable for and pay ail lease obligations, maintenance, costs, and expenses incurred to keep the equipment operating, even though they may 'nave to seek reimbursement from the other party. JOI\; V~NTliRE A!;RcEyENT - P. 2 Iii I~ L I I ~!' ; 4. That, in t:ze event the parties desire to purchase the ii i; ~li fire equipment, they shall do so jointly and the title to said i~ equipment shall be in both entities. In the event one party i~~i desires to purchase and the other does not, ttie buying party may ~ ~~~`~ do so individually, hnt the buying party shall pay to the non- I buying party one-ha of the appraises value of the equipment j I as aetermincci a; of the date of purchase, and the buying entity i' shall receive credit for ail lease payments afforded the lessor, j if any. I ~ . 5. In the event ?~otit parties hereto eventually own the fire equipment and the parties decide to sell ail or any part thereof, the r.roceeds of sale shall be divided in the same proportions as set fort.: in Paragrap;: 3 hereinabove. I 6. That each party shall carry the fire ecuipment on their books in _:~e same proportion. as set forth i n ?aragrapir s hereof. '. 7. That, in file event a liability is created due to the use of the fire equipment, that iia:,'.'_ity shall be borne by the party using t:,, ecuipment; that is, if the equipment is sent to and used on a fire wit"r:in ti7e Rural District and a liability is created, the Rural District shall be responsible for that liability; that in the event the non-user is also held liable, the using party shall reimburse the non-user for any funds the non-user pays out ' as a result of that iia;iiity and the user shall indemnify and hold' I harmless the non-using party. 8. That in the event the equipment is injured or damaged, the ~:-arty using the equipment at the time it is injured or damaged ~I, sha h have t::e responsibility to pay 'tor and see that all caamage and injury to the er,ui.pment is repaired; additionally, in that j regard, each entity shall carry the equipment on its own insurance! dBROSc, ZG ERq~D. DoKSroN policies including !.lability, collision and cosaprehensive cover- McLAM I ~roevs,~e ages; the parties may agree, however, to carry insurance jointly j ru neeion Bo. «I itllB n, ItlehO '~ I BBN2 lono BBB-~18t JaIVT vL'uTORE ~c-RL.rrtiT - ~. 3 iP R, . • ~' it on the equipmen~~. y. That the equipment shall be used by no entity other than these contracting parties and for no other uses other than those for which either entity is lawfully authorized to use said equ i0. That this agreement may be amended from time to time as t're parties shall agree w-:animously. 1. That the provisions of this agreement shall be binding upon the scccessors, executors, and assigns of. the parties hereto, ~ I\ LVITtii53S WiIEitEOr^, the parties hereto have affixed their hands the day and year in this agreement first above written. ATTEST: i, ~.. ~ City C~erx ATTF.S^:: ~ Iii Secretary r CITY OF t•1ERIDIAN F / ` ~~~ ~ ~ "^.AYOR A~F.RIDIhV ~li4~1L FIRE DISTRICT, a fi;-e protection district of. the State of Idaho •MSROSE ~~TZGERAL~. ROONSTON 8 McUM ^omeye enE .ounsalors `O`""z1 JOINT VENTUFtL+; AGP.Ec.:!`4h~T - P. 4 ~ria~an. !a.no a~s+z Mone BBB~.Ki EXHIBIT "A.. MBROSE, 'ZGERAlO. IOOKSTON S McUM lorne~e ene Ouneelore O Boa 4] rmun. 'aeno fiJ6~: none 808Jb1 One (1) Pierce 1500 GP'1 Custom pumper with 757 Galion Wooster Tank, powered by Detroit bV92TA Diesel Engine, with standard ernipment as set forth in the Pierce Proposal Specifications Two (2) Scott Pressure Der:',ar,d Air :?asps - Mounted Two (li Extra Scott Bott~es - Mounted One (1) Pitted I:ose Bed Cover One (~) Akror, ±;2,'_P,5 - 2 i./2" Fiyc:rar.t Gate One (i) Set - 2 ~/2" Dou;;7.e Male :;336 and 2 1/2" Double Female #;'35 Connectors One (i.) i'ecicra;. Night Fi<.i ~_.,. i~i41-= - ,tounted One i'~-, ^,'sror. #1581 Gated t4ye 2 ii 2 x 1 1/2 x 1 i/2 Two (2) Akror. '')'.730 - 2 1/2" Turbo-et Playpipe Assembly i'our !4) Akron .~ :,5 - 1 1/2"Turboec Nozzels One (1; Akron -,48 Spanner wrens;. Flolder Set with Ldrenches One (~ Akror. Ni.58~ - 5" F x 2 i/2F x 2 1/2 F Gated Siamese Two (2) 20' ~er.c;hts 3" soft suction Hose Coupled 2 1/2" M and F ~. .- a:..`..'_f3S Ft9ma ie E:7d One (:) :".~ Jile :radio 40 watt - Mounted Two (2) ?orte, r'.e Radios 5 wait 700' of i 1/2"n. F. Goodrich Cot'~oa Polyester Double Jacket F~re Bose 60~;; Test Coupled Su' Lenghts NST Couplings Liyh t weicrht 12Op' of 3" Hose B. F. Goodric:. Cottor. Polyester Double Jacket Fire I':ose o00~ Test Coupled 50' Lenghts 2 1/2" NST ' Couplings Ligia Weight JOINT VEiITii2F, A%Ri3N=;`~T - EXHIBIT "A"