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1980 01-30 MERIDIAN CITY HALL SPECIAL MEETING January 30, 1980 Mayor Glaisyer called the special meeting to order by request of Wallace Lovan, Cherry Lane Recreation, Inc. and his attorney, Jay Lonteig, for information purpose. Councilmen present: Richard Williams, Grant Kingsford, Bill Brewer, Ric Orton. Others present: Leo Edward Miller, Wally Lovan, I. J. Longeteig, Rich Terrell, Ray Sotero, Terry P. Smith, Hugh D. Gavin, Steve fratton, Marilyn Olmstead, Paul Olson. The Mayor stated that the City of Meridian has been served with a summons for breech of contract, served January 25, 1980, our attorney now has the summons and we have 30 days to respond. Mr, Leavitt has indicated to both the Council and Chamber of Commerce that if Mr. Lovan can indicate that he is financially capable for handing the golf course next season, he would consider dropping the lawsuit. Wally Lovan, President of Cherry Lane Recreation, Inc., made a presentation of his plans for the year of 1980. fie stated the problem at the golf course are so complex and so involved, but he would like to work with anyone in any way to correct the problems. Lovan referred to a letter that he had directed to the Chamber of Commerce. (copy on file with these minutes.) Lovan stated he has involved approximately $70,000 of his own money besides the money involved in stock transactions. Lovan stated that the pro that he hired did not work out and left in September. This was so late in the season he had not replaced him. Consequently, his wife Nita has had to manage the club house since his job has kept him in Michigan. Lovan stated they had 8,000 plays last year, anticipate 12,500 this year, this should project $56,000. Lovan stated that Tom Funkhouser, a previous greenskeeper from Hillcrest,has given him his resume' and has the understanding that he will come to work with one other person. Lovan stated his plan is to hire Funkhouser,a fairway mower and three (3) other part time people. The program also includes a tentative agreement for pro- fessional golfer, Ken Sparks to give lessons at least part time and a youth program. Lovan himself, has resigned his job in Michigan and glans full time management this March. Lovan said that he planned a program for regular family activities, tournaments and cookouts, a 1980 budget operation of approximately $100,000, improvements to the course's irrigation system. The course improvements would be done over three (3) year period because of financial limitations and to allow as much playing time as possible. They cannot afford to have the course torn up for a long time. Don Leavitt, the developer, is requiring Cherry Lane Recreation, Inc. to provide the City with a detailed budget for years 1980 and 1981 and $80,000 to $100,000 in reserve cash or borrowing ability to handle improvements and losses. Leavitt also wants the lessee of the course to be bonded, a full time PGA approved pro and a full time experienced greenskeeper as well as staff necessary to run the golf course in a satisfactory way. The club house lease is in jeopardy because the Lovan's resided there for two weeks because of vandalizing. If the Lovan-Leavitt-City dispute is resolved, the White- Reidel suit would be dropped on the club house lease. Lovan stated that the rumor that all the Paul White realtors had received free memberships was totally untrue. There is no way that they can give anyone special privileges. Some of the problems were children playing in sand traps, peo{1e not checking in through club house, practicing with seven irons on putting green, etc. Lovan explained that golf course living needs to be reviewed with the families. Lavatories are a problem. tdosquito abatement was discussed. Lovan stated he had covered the operating debts for last year out of his own pocket and expects to do the same this year. There will not really be a profit until the second nine holes are built. He felt he could possibly break even after next year and definitely felt he had enough personal reserve that he could carry this course into a profit situation. Lovan stated he had a bonafide business with the City, the more play he gets, the more the profit-and the publicity from the quarrel with Leavitt-NuPacific has hurt the play for the year already. He is ready to shake hands with Don Leavitt and go out and operate a golf course, as he has wanted all along. MERIDIAN CITY HALL SPECIAL MEETING .2: January 30, 1980 The Mayor stated that Mr. _teavitt requests that Lovan show approximately $100,000.00 in escrow or performance bond. Lovan stated that he already had $20,000.00 of his own money tied up, he could raise the $100,000.00, but would have to liouidate some assets. He felt there wasn't anything in his proposed budget that would require a great deal of money and that any other business starting out wouldn"t be~requred to put up that much. Contracts were discussed. There are no contracts at this time. Lovan stated that when the second nine holes are started, then there. would be a new club house and putting green would be no problem.. Williams defended Cherry Lane Recreation's problem of mosquitos, mosquitos breed with any type of water. Kingsford questioned the driving range. Lovan stated that there are some brpken pipes and plan to improve the lake area.. Orton questioned if work improvements would interfere with play. Marilyn Olmstead, J-U-B Engineers, Inc., stated that !all this work is ooing to be done so that it would be completed in Februrary. Cpnstruction should be finished in time for hydro-seeding. Brewer suggested a paved birm down in and up away from the lake to prevent the weeds, mud and appearance. Brewer also spoke concerning rapport between players, homeowners, management that has grown to be a great problem, but appreciated Lovan's "I'll take care of it" attitude as to getting a lot of the small petty things taken care of. Crookston Jr. asked where Lovan stands from last year. Lovan felt he might break even next year. Attorney Lonteig made a closing statement by stating that "Wally Lovan has painted a good picture as to what is planned for the course for the ensuing year. As far as what the Mayor and Council should do on this, the City of Meridian has been named in a lawsuit filed by Mr. Leavitt, alleging that the course has not been maintained to standards. I hope this presentation willl encourage this Council to defend that lawsuit and possibly negotiate with Mr. Leavitt for the continued operation of the course by the City's lessee." Rich Terrell, President of Chamber of Commerce, stated that the Chamber has presented Lovan with a letter requesting certain information and a letter of recommendation which they will also pass on to Mr. Leavitt. The Chamber was instrumental in bringing the golf course to Meridian in the first place. Lovan stated that there is no way that he will give up the golf course unless there is proper takeover. The Motion was made by Williams and seconded by Kingsford that the Mayor and Council go into Executive Session to discuss the possible litigation against the City by Leavitt-NuPacific, regarding Cherry Lane Recreation, Inc. P1otion Carried: Williams, yea, Kings brewer, yea, Orton; yea. ~ ,. 7:. .1~J~ i y Clerk _.:.~r GOLF FOR MERIDIAN IN THE '80S Presented by CHERRY LANE RECREA'^ION, INC. Flallace D. Lovan, President January 30, 198Q TABLE OF CONTENTS Document Transmittal Letter Letter to Rich. Terrell 12-30-79 1980 Golf Course Budget Chronology of City File on Golf Course Through 5-29-79 Extract from City Council Minutes 10-2-78 Letter from Stanwood to J-U-B 6-4-79 Letter to Mayor 9-10-79 Letter from Architect Orgill 9-16-79 Tab # 1 2 3 4 5 6 7 8 RUNFT & LONGETEIG, CHARTERED JOHN L. RUNFT ATTORNEYS & COUNSELORS AT LAW IV ER J. LONGETF,IG 420 WEST BANNOCK STREET DAVID J. STECHER P.O. BOX 953 TERRY E. COFFiN BOISE, IDAHO 83701 JOHN F. AULARU (208) 345-6Ci21 January 30, 1980 Mayor and City Council City Hall Meridian, Idaho 83642 Re: Cherry Lane Recreation, Inc. Dear Mayor Glaisyer and MemTSers of the Council: WAYNE L. KIDWELL OF COUNSEL ' It is my pleasure to transmit to you the enclosed materials regarding the operation of the Meridian Golf Course for the coming season. The materials are divided into two parts, with the first part being devoted to plans and budgets for the ensuing year. I am sure you will agree that the projections indicate a top-flight management program. The second part of this package is a documentation of some of the problems the operator has encountered with the construction of the course. I feel sure that if Leavitt- Nu Pacific approaches these problems with the same positive attitude with. which Wally Lovan has toward the course operation, that a satisfactory solution will soon follow. I trust the enclosed will assist your deliberations. Very truly IVER J J LONGETE IJL:jec enclosures i • C. R L cherry lane recreation, inc., 2040 interlachen way, meridian, idaho 83642 December 30, 1979 Dear Rich, Congratulations on being the new Chamber President. It is a very recaarding experience. 's~tould like to wish you and the Chamber the best of every thing for the coming Nex Year. It was nice talking with you today and learning of the Chamber's continued interest in the golf course. I would be pleased to give you a report from Cherry Lane Recreation, Inc. No organization has ask for a report from the golf course. To review nV back ground as pertains to golf courses, I was a member of the Broadmore Country Club, Tampa, Idaho, for about four- teen ;/ears. I served on the Board of directors as rinance Director. Ialso served on several other committees including the greens committee. L,Tith that back ground, I was ask to be the chairman for i4eridian Chamber's first golf course committee. At that time the Chamber felt that it was to Meridian's interest that we have a public golf course. It was the committees objective to get the City Council to accept the golf course, as a gift, from Leavitt-NuPacific Company. After the City agreed ±o accept the golf course in principle, I was appointed by Mayor Storey and the Council to head a citizen's com,-nittee to set up the operation of the golf course. On this committee were three City Councilmen. The new committee worked out for the City Council's approral,the following agreements: 1. To lease from Paul ;•Thite, :Jhite-Riedel Realtors, a house to use as a temporary club house. Iahite-Riedel Realtors would also use the double garage as their office. T}u s lease was to remain until the other nine holes of golf wex~ put in and untii_the City could see them-selves clear to build a permanent building. 2. Aire thru the PGA, Rich Stanwood, PGA Yro, to nanage the golf course for the city. 3, T© consider buying from Mr. Bob Baldock used equipment that he ' was using to work the golf course. Total cost - $8000.00- $9000.00. 4. Prepared a first years budget at $50,000.00. 5. Hire a greens keeper thru the Idaho Greens Keeper Assn. ' In the late summer of 1978 the 1$ property tax referendum was to be placed .on the Idaho aovember ballot. The City discussed the leasing of the golf course because of what the referendums passage would to to the city tax structure. I formed a corporation and was the only one to come forth to work out ' a lease agreement with the City. The Corporation was composed o£ Rich Stanwood, PGA Pro and hired as course manager, Bert Mstchell and rlyself. We incorporated with $35,000.00 cash. Bert Mitchell and I agreed to make up any cash flow that might be necessary. During my negotiation with the City, Paul 'rihite called and said he was ' ready to start the new club house for the City and his real estate office. Upon learning of mY ;ending agreement with the City, he insisted that he had a verbal agreement to lease the club house to the City. I proposed and ' he eagerly acceptied that mY corporation would live up to that agreement. At the City Council meeting on October 2, 1978, the City Council agreed ' to accept the golf course. in turn, Leavitt-VuPacific agreed to take care of nine items as listed in the minutes of that meeting. Gn September 10,1979, I reminded the City of Leavitt-'iuPacific agreement. ' Upon taking over the operation of the golf coarse, we four_d that the sprinkler system could only be operated by hand and had never operated as an automated sprinkler system. Ray Conners came up from California and corrected part of the problem in October 1978 and again in June 1979. We blew out all of the sprinkler system as reronmiended by standard practices and as recoracnended by Say Conners. There has becn controversy as to its cause, CherrJ Lane replaced over 5000 feet of sprinkler pipe with heavy duty schedule 80 PVC pipe rather than the lighter schedule 40 PVC pipe used in the original installation. This ' was a $10,000.00 cost. We purchased on a lease payout agreement $35,0;0.00 worth of equipment for the golf course. Our equipment is very good for a 9 hole first year course. We purchased nn a lease payout agreement $14,000.00 worth of golf carts. We have seven rental carts. The average 9 hole golf course in the Pacific Northwest has .less than three rental carts per course. .2 We installed fairway yardage signs, ball washers, trash receptacles and custom made green flags. All of this is better than the average golf course. We removed the pit nm sand from the sand traps. It was full of clay and rocks as well as sand. !ve replaced it with a good grade of screened sand and this cost us an additional $3000.00 . We are under O.M. Scotts fertilizer program. 6Je use what they advise us too use. 'de purchase3 $4300.00 worth of fertilizer during 1979. '+1e have already received part of 1980's fertilizer program which will cost us $4800,00. The pro shop carried about $23,000.00 in merchandise, our cost. We carried some of the top of the line in golf merchandise. The Idaho Health Department would not allow us to use a grill for grilled cheese sandwiches or hambergers. We use the microwave to fix that ' type of sandwich. 47e served Coffee, tea, pop, beer and hot chocolate. We also have a refrigerated drinking fo~uitain on the patio. We had a total of 5 to 8 people working for us for most of the season. We also had extra help during our pipe replacement period. In September while I was there, I tried to hire qualified help but found that the other golf courses were looking .for help also. At this time Bal3ock came out to I do a little work on the course and hired away my kid that .did'. rU' hand mowing. Also Cherry Lane matched the $$000.00 in trees and labor *hat Leavitt- NuPacific donated toward trees. The winter of 78-79 was extremely hard on trees and a good number of them were winter killed. Hoffman nursery has just replaced part of the evergreens and will replace the decidious trees in the spring time. r The insurance for 19A0 has already been paid. Our expendutures for 1979, w:uch includes our payments nn our leases but does not include the cost of `.he leased equipment, amo~mted to $120,000.00. This was considerable more than our income. In addition, I have about $20,000.00 in C.D.'s tied up as a guarantee of payment for our leased golf course equipment. I do not consider that mush money involved in its first years operation as operating on a shoe string as was reported in the news paper. The loss £or the year 1980 is estimated at $25,000.00. In review of some of our trials with the golf course this past year, Cherry lane was lead to believe on several o<;casions that a number of corrections would be made to the golf course and to the sprinkler system. The last such agreement was made in July between Don Leavitt and Nita Lovan. In August I learned of Mr. Leavitt's.displeasure xith Cherry Lare. I called for Mr. Leavitt at his Seattle office to clear up ary mis-understandings. - 3 - .. Ms. Eggert said Mr. Leavitt was in San Francisco but that she would speak for him, Ms. Eggert informed me that they were going to take the golf course 1 away from Cherry Lane Recreation. ' Zn September I met with Mr. Leavitt. He also said that he was going to take the golf course away from me. His parting words to me were to walk axay from the golf course before I lost any more money in the golf course. ' From that point on Nita and I were caught up in a discredit action that came mos+.ly from Cherry Lane Village development. I do not know what most of the home owners think of me personally. I do know that I need their support. I also know that Cherry Lane being a public golf course, owned by the city, can not give special privileges to the home owners on the golf course, The home owners have to abide to 'the rules of the golf course also. i They have to come to the crib house, sign in, pay their fee if not a pass holder, and start on number 1 tee box. Some of the other paid fees have threatened to "wrap a club around their neck" for jumping in front of them for their golf play. ' A green is a delicate piece of grass and they can no+. pratice pitching, putting or sand trap shots on them. One man was even praticing his iron shots from one of them, diviots and ail. Their children can not play in the fair ways, greens, or use the sand traps as sand boxes. A caell hit golf ball could be lethal. Their animals ' should not use the goi£ course as a sand box. They can not put up KEnP OF THE GRASS signs if they are going to live on the golf cours®. Every one whether we be City, land developer, contractor, home builder, ' home owner or golf course operator, has to hor.,ogenize their living habits to fit~the needs of the city, neighborhood and neighbors that surroun3 us. Only that way can m:e prosper. In November we were led to heliere by JIIB that they were on the golf course to^make inorovements on at for us. :Je rented pipe for them, used ' our tractor and fuel to ptLmp water and let them use our parts and parts shop, We also knew they were causing damage to the system due to the high pressurers b~iilt up in the system with out sprinkler heads being turned ' on with the pumps running. Due to the low water level and ±he dirt and debree built up around the intake this was also pumped into the system. We were dumbfounded b;,~ the report that we heard came from their wrork. We ' only hear rumors of reports. • - ~ _~. _ ._ ', • , • Cherry Lane feels that the first difficult year is behind us. That the golf course its self came thru 1979 looking better than the average first ' year course. T4any players said it looked better than some of the older courses located in the area. ' Ne also feel that the pro shop is stocked better than the average shop with quality merchandise. That our flirnishings are better than average thru out the club house. That our sandwich shop is handicapped by th Health ' Department but we offer quality sandwiches and drinks. We feel that our grounds keeping equipment is better than average for a first year 9 hole course and is more than adequate to do a good service ' on the course, We have a greens keeper for the coming season who has many years of ' experience and is fully qualified in all phases of grounds keeping'. We are making arrangements for a part time pro until such time that the ' course can afford *o support a full time pro on its own. ' My proposed budget for 1980 is X96,000,00, 1~7e will start upgrading and making the necessary corrections to the ' sprinkler system and will not depend on any me to do it £or us. We should have done this sooner but we were convinced the corrections would be made for us. Because of the monies involved this will be a three year project. ' In the mean time we will have additional hand watering to do to keep the course looking nice, Last fall the High School held a very successful district cross country track meet at *.he golf course. 'vJe not only will he looking forward to this kind of activity but will look forward to offering our cooperation in their ' golf program also. With my coming back in March, I want to organize not only the twi-lite league play for women and men 'gut also the husband - wife, family type golf ' activities during the suT.mer. G;e ran a Couples Chapman last September while I was there. every one was ready for another one. ' I still believe that Cherry Lare Golf Course has the makings of a quality public golf oourse. Cne that 1•feridian can look to with pride. I ' can work with arkyone and 'Hopefully ail parties concerned can again work togeather in this endeavor. I would be happy to try and answer any questions you might have. Please feel free to call me collect. ' Sincerely, n /' ~, ~' . . ~i~'~ cc: Joe Glaisyer ~~ Chamber Golf Course Committee CHERkY ~?JE =CkEATION INC PkOJECTED I'+COf4E - 1900 12,50C playes i~ $4„0 average N,emberships PRO shop Snack br.r Carts .Driving range Club rentals Monthly Carts Lessons tiotes receivables $55,250.00 10,000,00 7.5,000.00 12,250.00_ 5,500,00 500.00 500.00 1.000.00 4,000,00 2,120,00_ $117,120,00 Cnr,RR': Lh\r^. ^2ECRc~r.iIO:d I,.rC BDDGET GROU'1~S - 1980 Grounds Superirtendeat Greens - Fairway mower Grounds Service _ l~'orkmans Compensation Repairs- Machinery Miscellaneous Sanitary service Fertilizer Seed Gas and Oil Road repairs Maintenance Shed Trees Poxer - Electrial Leasehold improvements Grounds equipment - lease a11,~50,00 4;3:.0.00 10,000.00 $25.!+60, 00 53n,oo 1.500.00 2.000,00 100,00 $,39?.00 5co.oo 1.500.00 500,00 700,00 1.000.00 1.800.00 5,000,00 10 7~+.8~i ~ .987.84 Ch'ERRY LANE RECREATICtd INC BUDGET CLUB HOUSE - 1980 Mana6er - General $.12,500,00 PRO z days 7500,00 Snack Bar 6,000,00 $ 26,600.00 Workmans Gompenstion Office Supplies. Bulletin Dues Insurance Mountain Bell Poxer - Electrial. Lease -Club Ho+.ise Water - Sewer - Sanitation License Snack Bar Pro Shop Interest - :dotes w26,6o0,00 580,00 6oo,ao 500,00 50.00 2,600,00 500,00 1,800,00 4.200.00 450.00 230.00 8,000,00 10.000,00 000.00 63,ll0;00 "~~ APR 1 7 1978 ' '. CHERRY LANE VILLAGE ~ ~ ~ '~ Matters and Proceedings on File Compiled by City Clerk January 5, 1975: City Council approved preliminary platt (dated Dec. 1975) for Cherry Lane Village ('tentative platt drawing, Unit ~1) February 17, 1975: Planing P< 7,oning recommended to the City Council to accept fuller PUD concept for future developement. P1arch 3, 1975: City Council recommended to County Planning to approve a rezone from C-2 to R-1. ",ugue;t 25, 1975: Ylannin~; & 7,oning recommended to the city that the concept plan for Cherry Lane Village be approved. September 8, 1975: City Council recommended that Cherry Lane Village concept be approved. September 24, 1975: Fuller ~ Barney agree and request annexation. December 15, 1975: Planing &Loning recommended that JUB review Cherry Lane Village Unit ;fl. March 20, 1977: Idaho Power Pump for Irrigation Agreement. Motion to accep was signed by the Mayor. ' .April 4, 1977: Mentioned in Council meeting the final platt will be presented later with some change from the preliminary plan. April 11, 1977: Council meeting discussion as to whether this should go back to the Planning & 'Coning. April 18, 1977: Discussion as to whether the city should take over golf course. April 18, 1977: discussion of golf course. The Council was polled and they were in favor of the city taking over the golf course. There was no formal vote. May 2, 1977 Motion by City to not take over the golf course. Another motion to mate a feasibility study to take over golf course. May 2, 1977: City moved to not accept the golf course. May 2, 1977: City moved to conduct a feasibility study covering the golf course ' proposal on Cherry Lane. May 9, 1977: Mr. Don Leavitt spoke concerning golf course matters; price of lots, t building golf course for city to take over, the pro3ect in: 1st phase 200 lots 2nd phase 20r~ lots 3rd phase - Remainder of lots for nine hole course. Homes X50,000 to 760,000. !In C1 A a r.,A~i ,i <rlce for al. ul~l hrnle e. ' ~~IP ru ~~cr nn nrl li f~~r lu~uoc, hoo~~ p.opupa fra t.rll..a. Costs ~+' golf course operation discussed. Final platts to come later. ,. ~..L .. .. 5 ~• ;'Cherry Lane Yillage~ ~~ ' t'Matters & Froceedings on File ~ti I ;'r ,,,Y, June 6, 1977: City moved to accept the golf course proposal pending acceptance of a mutually agreeable plan between the developer and the city with the attorney and JUB. June 20, 1977: Planning & Toning suggested that the City Council recommend the Ada County Commissioners approve Cherry Lar~eVillage #2 if it complies with the necessary requirements. June 20, 1977: Golf course committee appointed 12ichard Williams, Joe Glaisyer, liarvin Bodine, ':!allace Lovan, Steve Gratton, Bert Alyers. July 11, 1977: City Council informed that city attorney Crookston is '~ preparing a memorandum of agreement. July 11, 1977: City approved first platt Cherry Lane Village #1, ' pending technical review by JUB Inc. July 11, 1977: City minutes that the city council recommended approval ' of Cherry Lane Village #2 to the Ada Planning and Ada County Commissioners. ' July 11, 1977: City recommended approval of the preliminary platt Cherry Lane Village ~:2 to Ada Panning and Ada County Commissioners. ' August 10, 1977: City Council approved golf course proposal for Cherry Lane Village. ' August 10, 1977: Five (5) variances approved by City Council as referred to in a letter J-U-B dated 8.12.77 ' August 11, 1977 1. Refers to letter concerning Nampa-Meridian Irrigation Dist. water delivered within Cherry Lane Village #1 2. Motion passed to excuse Cherry Lane Village Unit to be exempt from providing irrigation. water. August 11, 1977: Council Motion made & passed to enter into an agreement memorandum of Golf Course to be made by Attorney ' August 11, 1977: Motion by Council to approve 5 variances as recited in the Motion August 11, 1977 Residences be exempt from providing irrigation water to Cherry Lane Village residential area. August 11, 1977 City Council tabled ditch tiling in Cherry Lane Village August 11, 1977 City Attorney to draft and that the City enter into a memorandum of agreement for Golf Course august 11, 1977 City grant variances for 5 items August 11, 1977 The City approve the conceptual. design of the Golf Course :, ^' ~ Cherry Lane age • ' Matters & Proceedings on File i. q ~ .3. i November 16, '197 J: Letter requesting annexation November 23, 1977: Letter requesting a Liquor License to Idaho State Liquor Law Board ' December 12, 1977: Cherry Lane Village Annexed December 27, 1977: Nu-Pacific presented copy under cover letter for Memorandum of Understanding January 3, 1978: Mayor stated that he had signed Memorandum of Understanding upoa the insistance of the City Attorney. Joseph Glaisyer appointed to Golf Course Committee in the place ' of Richard Williams January 6, 1978: Lovan presented to City a proposed Golf Course Budget for study. ' January 30, 1978: Nampa-Meridian Irrigation District met with City Council ' about Cherry Lane Village and Golf Course February 21, 1978: City agrees to pay costs of electricity for irrigation pump at a later date, the developer to pay &4,829.00 now. ' March 6, 1978: Attorney states agreement with Iddaho Power be hetween owner of land - City assume when own land. Matter tabled pending review I by City Attorney and Idaho Power March 6, 1978: Mower at Golf Course - Need bid. ' March 20, 1978: Jim Grant, Idaho Power. Motion that the contract with Idaho Power be signed for the Cherry Village Golf Course. June 21, 1978: Motion to send a letter to Wally Lovan that the City is receptive to the idea of leasing out the Golf Course to private concerns & will open negotiations with interested parties. April 17, 1978: Wally Lovan - discussion of Green s keeper; Forming Corporation for purpose of leasing Golf Course. Discussion of Club House 54 yr. lease, own equipment & set fee for City plus per cent of profit. August 21 , 1978: Proposed Lease: Wally Lovan August 7, 1978: Proposed Lease: Wally Lovan September 5, 1978: Proposed Lease: Leavitt of Nu-Pacific ORIGINAL AGREEMENT This is Important to Maintenance Agreement: October 2, 1978: Motion made for Mayor Don M. Storey to sign AGREEMENT. Insurance discussion. List of Agreement. Nu-Pacific and Golf Course Committee agreed (SEE LIST OF CORRECTIONS) December 4, 1978: Gene Wright (Appeal of P&Z Decision) Concept Plan Motion to grant approval of Concept Plan for Cherry Lane Village tr Cherry Lane Vill~'. • Matters & Proceedings on File •4• March 5, 1979: der Mitchell - Golf Course Restaurant one change, Beer & Wine Licenses discussion. hlay 29, 1979: Nita Lovan & Rich Stanwood present problems with construction especially sprinkler system - broken pipe & additional expenses Leavitt to be in town June 4th. ' ~8'. Leavitt-NuPacific (Golf Course) Wally Lo~supplied a list of ayreement from recommendations ~ the Golf Course Conunittee. He stated that he would like them for the record, ollows: Golf Course Committee recommends and NuPacific Company, Inc., arrived at the foliuNlriy agreement: NuPacific Company, Inc. Acknowledges the following corrections are needed and will provide as follows: ' 1. Water well will be fully installed and ready to service the Golf Course. 2. Gravel parking for the Club House 3. Cement ditch in Fairway will be torn out and removed completely. ' 4. The electrical system will be completely checked out and automatic sprinkler system shall be in full working order. 5. Additional Land shall be provided for storage of equipment. ' 6. A building over pumps and electrical shall be provided. 7. Two bridges over #5 Fairway shall be built. 8. Ramp curbs to be installed across street for equipment crossing ~8-89,10-~11 ' 9. Repair of 6" water line across ditch on Fairway ~5 shall be completed. Wright stated that something is trying to be worked out, but cannot commit ' Mr. Leavitt at this time. The attractiveness of temporary shelters was discussed. Storey stated that in the future there should/be cart storage and inquired who +vould build them. Wriyht replied they would donate the land and it is up to the Corporation to consh v them. They should be away from homes and the street. ' Lovan stated That they would like ten (lo) spaces before next year. ' Storey inquired if they could supply the land for ten (10) stalls. Wright did not think there would be a problem. They will cover the pumps and rcnr,~ ttre electrical panels. Lovan stated that he was afraid they would lose the pumps. Storey stated that Mr. Leavitt stated the pumps would be taken care of. Wright discussed the pump problems. He recommended a waiting period and see the ' attitude. Wright stated that they would .consult with a pump expert to determine the status. ,, i a i - ! • ~. .. ,,a~x ~ ~~ a J y ST' .F N ~ i ^r YA~~~4 ~ ''f dian City Hall •5 - `y Cont'd) Benda 8 ~ ;y °j~f ~"yM~ ~'~ Leavitt-Nu Pacific (Golf Course) ~a; ~~,~ 4 There was general discussion on the condition of the Course. -`y°~~~'~~~'"~"Y Storey wanted to know from Mr. Lovan if they wani:ed the nine items taken care of before the City signs an agreement to take ovew the Course. Lovan stated that if Mr. Leavitt agrees to do these things they are satisfied. Wright stated on behalf of Mr. Leavitt that they are in agreeement with the items except the pumps and that they will bring in a pump expert and do what he recommends. Mayor Storey read a letter from Nu-Pacific donating $5,000 for the planting at the Course (see evidence-with these minutes) The Mayor inquired if the Council is ready to accept the deed to the Golf Course. Williams stated that he did not think there was any unresolvable problems. The Motion was made by Richard Williams and seconded by Grant Kingsford that the Council offer the Mayor to sign the agreement. Motion passed: Williams, yea; Kingsford, yea; Glaisyer, abstain Williams wanted to get the agreement for lease moving. The situation was discussed. Lovan discussed a Green Keeper and the need to get things moving. Insurance was discussed. Lovan stated that they could put their insurance into effect on October 3, 1978 at 8 A.M. Wright thanked all parties concerned. e i '-_~ 1 1 ,:: Eugene W. Wright, E.I.T. J-U-B Engineers, Inc. 250 S. Beechwood Avenue Boise, Idaho 83705 Dear Mr. Wright: U Cherry Lane Golf Course 2040 Interlachen Way Meridian, Idaho 83642 June 4, 1979 Following the meeting of June 4, 1979, with the mayor and city council of Meridian, Don Leavitt of Nu Pacific Company;,and your partner of J-U-B Engineers, it has become apparent to me that this is the appropriate time to confirm in writing a number of understandings and circumstances that have been discussed in this meeting and previously. First, and most urgently, is the necessity that we get screens for the water pumps. As you know, Baldoch in- stalled those pumps too deep below the water level in the pumping pits, and, as you know, I had to constantly bail water out of the pits. Therefore, it was necessary to raise the pumps as you said you would do last autumn. However, they were not raised until mid-April before the water came in. As you advised, when they 'were raised you would install the screens. In order to get water for irrigation we had to commence watering immediatly even without the screens, and you promised us 'adequate screens would be installed on April 14, the day before the water came in. We still do not have adequate screens installed. Until June 2 there still were no screens whatsoever; on that date there was a temporary one-inch mesh screen installed which is completely inade- quate to keep the trash out of the pumps. We have had no choice but to operate these pumps since mid-April and live in daily fear that they would burn up. We'te doing the '?est we can in that. Every four hours our employees are crawling into the pump pit to clean it up by hand. The cleaning up involves the removal of residue that could enter the pumps. We will install a temporary door screen on the one-inch mesh as a stop gap measure until you install adequate screens. We need immediate installation of these screens as you agreediptwo weeks ago when we all talked with Lloyd McKay at the clubhouse. N8$t, there are a number of specific items we have agreed that should be taken care of right away: A building to house the pumps and electrical panel is needed. This area is susceptible to y~ndalism and needsyour attention at once. f. ~ i 2. Electrical wiring is malfunctioning and needs immediate attention so as to insure proper watering of gol.fi' course. 3. Access to bridges needs to be completed. These require rebuilding constantly due to wash out from sprinklers. 4. All sprinkler heads which are inadequate for area xieed to be replaced, as damage to personal property surrounding golf course is a constant problem. Your attention to these problems at once will be greatly appreciated. Sincerely, Rich Stanwood, Pro 1 1' 1 1 ~~ cherry lane recreation, ~nCi.~ 2040 interlachen way, meridian, Idaho 83642 &iptaebar l0, 1979 !ice °°"dw• F It sa ciea #or the city to neasider the agrass>~t batvaea iinP'anifin Go~+any and the city proper in its agtueot to false ever tlee `oli eavxu. This agraeeant will raaah the mna year ra~rk an the snd of Oetobsr 197i. If yon Will safer to tM seiantu o! the Meridian Gity Gonanil esating dated Ontobar Y, 1979, the ciey teeaptad the galf Hausa. oo tla atipnlation that 4 itaea ba correntad. The loliwrin$ is the sutw of tboaa Dist Sloe. fl. T!a- wll is not largo enough to supply the nsnsasary vales to sprinkle the couru. /2. Eaa bean noapiatad. /1. GeaaC ditch in taisvay afro. and sight is still aaPesad. /4. Tha alaotrisl ayatae has rawer oparsted norreetly. 1S. 6 mitten agraeaaat oa land ahonld '>a provida~. fb. ~ building Was Profidad for the alactrial panel boxu. 7. Eridgaa vsre installed on #S fairvay, ra'pr sot noaplstrd. 8. ~ nmbe Hoc eoeplatad. Th. o~ea that hale bun inetaLtsd are twt Wids .Hough to saaesee>data agaipemt. #9. Eapair of b" vatas line not aarplatal. I would like to east with you atnd tine covnafl ai the golf torso at pom aaslieat noaweaiuaa• Thera era other inadaquaciee at the nouraa that should be pointed out to you. V®ry truly youss, ,.~ ' ~. ~: Marvin Orgill -ARCHITECT Architecture Land Planning Contruction Consulting west 418 twentieth avenue Spokone,Washington 99203 535-3716 . September 16, 1979 Meridian City Council Meridian City 4ta11 ltaridian, Idaho 93642 Gentlemen: At the request of the Charles Haydar Company, representatives for Royal Coach Irrigation Equipment, I examined the construction of the Cherry Lane Golf Course. I observed numerous ~sel-functions of the irrigation system es well se several daEficiencies in the design and; or installation of the system. The mal-functions are as follows: 2) field controllers do not work on automatic from the master controller. ' 2) Field controllers with the exception of the one next to the pump station do not turn on tho pumps. 3) Some sprinkler valves are connected to more than one controller station causing double or triple watering resulting in wet conditions that make maintenance impossible in those areas. 4) Humorous sprinkler heads are not set properly causing excessive flooding of some areas and lack of Water in others. 5) Sprinklers do not come on full pressure When turned on causing lack of stream breakup which results in Washouts on greens. The design and/or installation deficiencies ere ea follows: 1) Pumping system is not able to function properly: a) Lack of constant praasure on the irrigation lines causes air pockets to form which result in blow outs of line when pumps .are turned on. ~ ~ ~~ ~ • 1 Meridian City Council September 16, 1974 b) Pressure release pipe in lake is causing sand to close ' intake to pumps. c) pump does not work from field controllers. dl Pumps must be started manually to use quick couplers. ' 2? Va].ve covers ere daaeged and are not adequate for servicing valves. 3; Sprinkler hews are improperly placed end overspray onto houses alone fairueys. ' 4) P.l'.C. pipe crossing overirrigation ditch is not adequate. ~, 5` Suing joints were not. installed on sprinkler heads. 6) for.trol pro;rar~ is inadequate because: a? Teo ^any valves ere on at one tiro for pump capacity at sons time increments. b.j Coctrol doesn't alloy for ar.y variation of water requirements. '? Soil on mo:inds is not adequote for turf to grew. While thnre ore other deficiencies on this Wolf course in c:y opinion-- homes too close to Wolf course it some critical areas for example--I feel that with same ro-work of the course most of them can be rectified. I would be pleased to talk with you regarding thA implementation of corrections anc the cost of same at your convenience and :Would also be available to disease these discrepancies with you and the other parties involved. My fees for these discussions mould be $3^C!day and expenses, air fare from Spokane and lodging. It is not possible at this time to determine a cost to correct deficiencies ea more thorough examination mould be required, which I em qualified to do and mould be happy to discuss mlth you. While I cannot condone this type of construction and design of this golf course, I cannot be critical of it either as I have no knowledge of the cost of design and constructio,. As this letter does tend to be critical of the golf course and the designer and builder, I would ask that these remarks be kept in confidence, Respectfully, Ftarvin Orgill