1979 01-15•
AGENDA
h~ERIDIAN CITY COUNCIL
JANUARY ZS, L979
ITEf~
1. Minutes of previous meeting (Jan. 2, 1979)
2. City Engineer Agreement (Sumner Johnson representing J-U-B)
3. Franklin Square (Jim Stubblefield)
Approved to allow 11 water meters be placed - Stubblefield to be
responsible for maintenance & operation
OLD BUSINESS
4. Bethaven, Preliminary Plat tabled from 1.2.79 (Lee Stucker representing)
Tabled
5 Conditional Use Permit - Karen & Dale Babcock
Approved for 3021 N.W. 10th St., to be reviewed annually- contingent
on the restrictions placed on the request by P&Z
NEW BUSINESS
6. Conditional Use Permit - Roto Rooter (Lawrence Rackham present
Request Denied
NEW BUSINESS
7. Vacation of Meridian Manor #2 Public PJotice of Hearing (Larry Sale Representing)
No Action - Eric Gabrielson & Lester Travis named as contact persons
Homeowners question duplexes (covenants & in favor of all single dwellings
8. Boy Scout Troop 121 attending for Community Merit Badges
CONSULTANT REPORTS
9. Attorney Crookston (no communication on a latecomers charge)
10. City Engineering l.(Jim Coleman representing City projects.
2.(Gary Smith reported on Rodding Cleaning Plachine)
3.(Gary Smith presented Engineering Review of Meridian Greens)
11. City Clerks Report
1. AIC Meeting Announced far 1.19.79
2. Development Packet
3. State Insurance Fund
4. Vacation request for Primrose Sub.
5. P~1aleco Proposal announced as turned down
6. Bid Opening 1.17.79 for Park pipe
Meridian City xall
Meeting was called to order at 7:30 P.M. by Mayor Don M. Storey.
15, 1979
Councilmen present: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea.
Others Present: Boy Scout Troop 121 (9SCOUts, Scoutmaster,2 Committeemen);
Richard G. & Karen M. Potter; Jon E. & Carole Gabrielson;
Tom Grote (Idaho Statesman); James C. Harris; Lanore Johnson;
Steve Gratton (Chamber); Charles Stevens (Dairy Show);Jerry Dirksen (DS)
J.E. Stubblefield; Bruce Stuart; Earl Ward; Karen Babcock & Dale Babcock
Marvin Moser; L.H. Beckham; L. M. Kuka; John Dennis; Wm. R. Carroll;
Lynn D. Huss; Lester E. Travis; Nancy Shute; Larry Allphin;
Herald J. Cox; Clarence Clauson
Agenda Minutes of the previous meeting stood approved as read.
1
Agenda
2 City Engineering
Sumner Johnson of J-U-B Engineers was present and stated that the designated City
Engineer Carl Ellsworth had taken a new position with the City of Boise and is no
longer on the staff. J-U-B recognized last October that they felt the City should
get more detailed Engineering than can be made under the present type of arrange-
ment, but budgetory restrictions, etc., The City decided not to budget for an
Engineering Staff. Apparently they also felt that the City should not negotiate
with J-U-B to provide full time service with an Office in Meridian.
Now with Carl Ellsworth leaving they have been reorganizing their firm.
They are trying to accomplish stability - they decided to assign this project to an
Engineer experienced in water and sewer systems, development plans, and the
7th largest stockholder in J-U-B. This gives stability in representing the City.
They have asked Gary Smith to take on the assignment of overall coordination of
the Meridian projects.
Jim Coleman will continue with the Treatment facility.
Ted Whiteman, Chief Inspector on the project, will continue in that phase of the
project.
Mr. Johnson stated that they are proposing tonight that the Council take into
consideration that they would designate Gary Smith as their representative and
if that is agreeable with the City he would be the contact man between the City
and J-U-B Engineers.
Williams inquired if it would be the same arrangement as with Carl Ellsworth.
Johnson stated, yes, and explained the agreement.
He stated that the City may wish to appoint himself as Acting City Engineer until
the Council deliberates on what they want to do. He outlined the feasibility of
Engineering access to the City of Meridian.
The Mayor stated that we can contact Smith when necessary. He suggested to the
Council,because J-U-B is aware of the problems the City has with new developments,
all we can do for the rest of the fiscal year is appoint J-U-B as Engineers.
Gary Smith outlined his history. It included 5 years working with a general
Contractor in Boise as a project Engineer, then J-U-B.. in 1970, 1971 registered
as a professional Engineer.Since then he has been registered in the States of
Washington and Nevada; 4 years experience in land development Engineering,
Structural Engineering and recently moved into the Municipal Engineering branch.
The Mayor stated that because we cannot operate without an engineer, a decision
should be reached tonight.
Glaisyer stated that he did not feel justified in making a decision tonight. He
would like to talk to Ric Orton on a one to one basis.
The Mayor stated that Orton had talked to the Council.
Williams stated that he would like to review the situation and stated that the City
still has J-U-B under agreement.
Storey stated that a decision should be reached as soon as possible.
The Motion was made by Joseph Glaisyer and seconded by Grant Kingsford to appoint
Sumner Johnson as Acting City Engineer and to table any action on selection of a
City Engineer until the February 5, 1979 Council meeting.
Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea.
~~
Agenda
3
City Hall (2) January 15, 1979
Stubblefield
Jim Stubblefield was recognized by the Mayor and stated that he was here for two
reasons. First, they need to get some water meters. Galey Construction did the
job but during the paving process there was damage to water valve housings.
It will be taken care of by another firm but weather conditions slowed the process
down. They need eleven water meters. He explained the economics of the system.
Second, he would like to get some indication from the Council whether they will
allow a Formica Shop in a building on their site. Heexplained the layout and
type of building.
Williams inquired from Ward if the sewer had passed inspection and has been approved.
Ward stated that the surface inspection could be done at this time, the City needs
"as built" plans.
Williams inquired about the status of the lift station.
Ward stated that he had letters from Ray Phillips and CDH approving the system.
Stuart stated that there are a number of problems with the water system.
The Mayor stated that if the Contractor agrees to repair any item necessary, he
should be given water.
Williams clarified a problem the City has not approved the distribution system, so
if pipe breaks, ect., the City should not fix it.
Stubblefield stated that if the City hasn't approved it they have no liability.
It was discussed.
Williams stated that he would like to see a letter that the developer will do the
repairs and maintenance until the City goes through a final acceptanceon those lines.
Stubblefield stated that was acceptable to him.
The Motion was made by Joseph Glaisyer and seconded by Grant Kingsford to allow
the eleven (11) water meters to be placed contengent on a letter from Stubblefield
indicating they are responsible for operation and maintenance and that the City
has not accepted the lines.
Motion passed: Williams, yea; Kingsford, yea; Bodine, yea; Glaisyer, yea.
The Mayor stated that he thought the request had been before the Council before.
Stubblefield outlined the history of the development and explained the situation
on the Formica shop.
The Mayor stated that the requested use would be classified light industrial.
Glaisyer stated that he didn't support the concept and requesteda review of what
happened. to date..
Stubblefield stated that their building format included a concrete building.
Glaisyer and the Mayor did not remember this type of building in the request.
Stubblefield stated that it was included in the plans and they had been reviewed by
the Building Inspector. He is requesting in one of those spaces a 40 by 40 shop
for a Formica Shop.
Williams stated that it should go before Planning and Zoning.
It was discussed.
Stubblefield stated that there is noone around him, it only effects his property.
Zoning was discussed.
Kingsford stated that he would like to review the plans, Bodine concurred.
The Council decided to review the development and discuss it at the next meeting.
1979
Agenda Bethaven, Preliminary Plat tabled 1.2.79 (Stucker)
4
Bethaven Preliminary Plat was considered. Lee Stucker was present representing the
request. He reviewed a submitted letter (see evidence) He explained the letter.
Stucker stated on exits that they have future plans that exclude roads, but emphasized
they are flexable in this area. They have no objections to putting in an exit to
the West. On the first phase they will have 37 lots, 5 duplex and 35 single family
residents. He explained the situation with the School District.
Williams stated that they had just received the restrictive covenants and did not
feel prepared to act.
Stucker stated that it would not effect him to put the subject off.
The Motion was made by Joseph Glaisyer and seconded by Richard Williamsto table
Bethaven Preliminary Plat request.
Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea.
Stucker stated that he was available for consultation and explained what out-buildings
were to Councilman.
Agenda
5 Conditional Use Permit, Karen and Dale Babcock
A Public Hearing was held on the request.
Karen Babcock explained the request.
The Mayor reiterated his objections to the request.
Kingsford inquired how many children would be involved at any one time.
Mrs. Babcock explained that the average was between 4.3 and 4.6.
Dale Babcock stated what his counseling entailed.
Karen Babcock pointed out the strong neighbor support and the use by the neighbors
of the service. She explained the history and stated that it was a neighborhood
service. She clarified that the kitchen will not be used for a cooking area
rather they stress child rearing and sewing.
Williams inquired about signs.
Babcock explained there will be no signs, also only three cars at one time can be
at the residence.
Williams stated that the Conditional Use Permit concerns.
K. Babcock stated that she had encountered concerns that the permit is necessary
and requiring people to leave home for a money making activity is very restrictive
for anyone that is a parent and wants someone home with their children.
The Mayor stated there was a problem with precedents and explained.
The concept was debated.
Kingsford moved to approve a Conditional Use Permit for.Mr. and Mrs. Babcock,
3021 N. W. 10th Street; and that they be reviewed annually, at that time the City
should have a fee strufture that will be applicable to this permit and contengient
on the restrictions placed on the request by Planning and Zoning, seconded by
Richard Williams.
Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea.
Agenda
6 Roto Rooter, Conditional Use Permit
Roto Rooter requested a Conditional Use Permit to place a housetrailer on their
property. (see letter in evidence)
Lawrence Rackham was present representing the request and stated that they are
requesting to place a mobile home behind the residence they are using as an office
on Franklin for security reasons and explained.
The Mayor inquired why they didn't fence the property. Rackham explained that
this would not solve their problem.
Storey explained the City Ordinance in relation to the request.
~_y
City Hall (4) January 15, 1979
Agenda Roto Rooter, Cont'd
6
Glaisyer inquired if there was a trailer on the location. Rackham explained that
there was a trailer there, it was not their intention to place it there. It was
placed before they knew there was restrictions.
Rackham inquired what the objections were to mobile homes and explained their proposal.
The Mayor outlined the need to control mobile home placement.
Rackham explained the nature of their emergency business and the crime problem.
The situation in the City was discussed.
Rackham summarized their request.
Kingsford inquired specifics on the crime problem.
Bodine stated that he is against trailer homescoming into the City. Every
merchant would like a trailer house, but no one is entitled to it.
Glaisyer stated he was against the request.
The Motion was made by Marvin Bodine and seconded by Joseph Glaisyer that the
Conditional Use Permit for Roto Rooter, Housetrailer, request be denied.
Motion passed: Williams, yea; Bodine, yea; Glaisyer, yea; Kingsford, yea.
Agenda Vacation of Meridian Manor #2
7
Joy read the Public Notice of Public Hearing.
Larry Sale was present representing the request and volunteered to answer any questions.
Williams stated that he also received a letter. There has been some rumors going
around on what the request entailed.
The Mayor polled the Public on how many were present on the request. There were
several.
Sale explained the process of vacation and the history of the development.
The developers felt. the market changed to higher priced homes needing larger lots,
because the plat was .recorded it needed to be vacated. A request was made by the
developer that asked the City to reduce the lots from 101 to 92 lots.
The developer has submitted restrictive covenants that are the same as for Meridian
Manor #1 except it calls fora larger minimum dwelling size.
Williams inquired how many duplex lots in #2 were eliminated and how many duplex
lots will be in Meridian Manor #3.
Sale stated that there are 18 lots out of 92 that can be used for either single
family or two-family dwellings.
Lester Travis, a homeowner, inquired where the duplexes would be located.
Sale outlined where the lots .were located.
xingsford inquired how many duplexes were approved in #2.
Sale was not sure. Sale read the square footage from the covenants.
Travis inquired why they wanted to put duplex housing in.
Sale outlined the Comprehensive. Plan as it applies to this development.
Travis inquired why the duplexes were not distributed through out the Subdivision
instead of on the fringe area.
Bill Carroll stated that he was in about three weeks ago and had been assured there
would not be any duplexes in there.
Joy disputed his contention. .The location of the duplexes was discussed.
Carole Gabrielson stated when the developer chooses not to put duplexes in the
middle of a new subdivision that says they feel duplexes will pull the value of
adjacent homes down. She inquired w'nat that would do to their property values.
Sale stated that he was not making the decisions.
~ !
Meridian City Hall (5) January 15, 1979
Agenda Vacation of Meridian Manor #2, Cont'd
7
Gab rielsonoutlined the problems with absentee landlords and keeping the property up.
It was discussed.
K. Babcock observed as a neighbor tothese people they supported her request.
She concluded that she would be less threatening to them than something that
happens a lot more commonly, the duplexes.
D. Babcock inquired on number of duplexes.
Richard Potter stated everyone at this meeting would like to see single family
in the development.
Eric Gabrielson inquired why the developers were not there to answer questions.
Sale stated that they coulc research Plat #2 and determine where the duplex lots
were located.
Sharon North inquired if there was a price range of the structures.
Sale read square footage of structure from the covenants and cost not less than
$35,000 excluding the lot cost. He stated that the lot value should be
$11,000 to $14,000.
C. Gabrielson stated that she would not be opposed to duplexes if the covenants
guaranteed the property next to others would be kept up. She stated there are a
lot of loop holes in their covenants. She was concerned with their property value.
Covenants and their enforcement was outlined by the Mayor and Sale.
C. Gabrielson observed that if the Council approves the Plat they have no input
into the decision.
Glaisyer stated that the Architectural Control Committee has to be named by the
developer. 99~ of the time it will be the developer on the committee. The only
time these people could be named to the committee is before the covenants were
recorded. It was discussed.
Williams stated that in defense of the developer they have done a good job in
Meridian Manor #1 on developing. What a homeowner does with his property cannot
be controlled completely through the covenants.
The problems of rentals keeping property up was rediscussed.
Kingsford stated theadvantages of separating duplexes throughout the develogrent
Bedelco Developers were discussed.
E. Gabrielson stated that until the new Subdivision covenants cover the areas of
concern to those present, the Subdivision should not be approved. Sale responded
that the responsibility for enforcing the covenants rests with the people in the
Subdivision.
C. Gabrielson responded by outlining the problems of enforcing the covenants.
Sale stated that they could sue, cost was outlined. The matter was discussed.
Travis stated that the problem would be eliminated if theydid not allow any
duplexes in the development.
Kingsford suggested tabling the request until Sale could explain the #2 Development
in terms of the duplex lots.
Bodine stated he felt the same way as Lester Travis.
Glaisyer thought it should be tabled and let the neighborhood people get together
with Sale and developers and see what they can come up with.
Williams agreed or was in favor of accepting Meridian Manor #3 as all single
dwellings.
Sale stated that the Council should set out those items that need to be worked out.
! ~
Meridian City Hall (6) January 15, 1979
Agenda
7 Vacation of Meridian Manor #2, Cont'd
Williams inquired what effect tabling the request would have.
Crookston stated they could table the request or take it under advisement
and would not have to republish.
Williams stated that some of the people present might like to meet with the
developers and Engineering.
Kingsford stated that they should be accessable to those that have questions.
Sale pointed out anyone buying property in the Subdivision would know where the
duplexes are to be located.
Location of the duplexes were outlined.
Williams stated that Sale could get with the people and bring it up at the
February 5th meeting.
Richard Potter stated that they needed to know what lots in #2 were slated for duplexes.
Sale requested a contact person. It was decided he would work with Eric Gabrielson
and Lester Travis.
Agenda
8 Boy Scout Troop 121 had members present working on Citizenship and Community Merit
Badges.
Agenda
9 City Attorney Crookston stated that there has been no communication on a latecomers
charge.
Agenda
10 City Engineering
Jim Coleman was present representing the City projects. He outlined the history of
of Change Order #3 DVY Construction, Waste Water Treatment Plant.
Warren Construction had requested $10,000 for laying block. The Change Order was
negotiated to $2,070. The indicationsare DVY and Warren Construction will accept
the Change Order.
Coleman recommended approval of Change Order #3.
Bodine moved to approve Change Order #3 DVY Construction, Waste Water Treatment Plant
for $2,070, seconded by Williams.
Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea.
Crookston inquired if EPA in Seattle had been notified.
Change Order #4, Waste Water Treatment Plant, is being developed at this time it will
include the addition of clorine defusers, freeze proof yard, hydrants and refinements
to the project. Additional items are butterfly valves through the yard piping,
Electrical Work, sidewalk modifications, retaining wall and because they could
not get natural gas to the facility, they are putting in a temporary propane system.
He explained the system. The total is around $13,500. It will be in as a change
order on February 5th, 1979. He transmitted a letter to the City (see evidence).
Coleman recommended that the Council take the matter under advisement until DVY
nears completion of the project.
The Motion was made by Grant Kingsford and seconded by Marvin Bodine to take the
time extention for DVY under advisement.
Motion passed: Williams, yea; Bodine, yea; xingsford, yea; Glaisyer, yea.
Gary Smith reported on Rodding Cleaning Machine. There are eight (8) locations
with broken pipe. They have indicated by phone that the problems will be fixed but
not by letter, when the weather permits. The City still has a substanial retainage
from the contract plus the performance bond. This should be completed before the
ground water comes up. Smith explained the process of bidding the project and who
was contacted.
_._ . __
City Hall
~ 10
Engineering, Cont'd
Gary Smith presented the City an Engineering Review of Meridian Greens.
He also stated that the City needs a time extention on the discharge permit.
11MU Clerks Report
Joy announced an AIC Meeting will be held Friday January 19, 1979 at the City Hall
The 304 Grant was discussed and the Councilmen Glaisyer and Kingsford, and Pat Joy
will be on the selection committee. Joy will be the contract officer.
Development Packet. The Council approved the format but the fees were not acted
upon. Joy was instructed to get fee comparisonSfrom Nampa and Boise.
The State Insurance Fund was discussed in relation to Workmen's Compensation.
There seems to be a discrepancy in what the injury consisted of. Superintendent
Stuart felt the employee hurt his back. Joy stated the City will be upgrading its
safety program.
Joy explained the situation on the vacation request for Primrose Subdivision.
The County is going to claim the vacated land.
7
YOR
cc: Mayor & Council; P&Z;Ann;Stuart;Schoen;Ward;J-U-B;Fitzgerald;Chief Green;
Pat Joy;AIC;APA;ACHD;Central Health;Nampa-Meridian Irrig;Ada Commissioners;
Ada Zoning Director; J-U-B;Franklin Square;Bethaven (Stucker;Cherry Manor (Babcock)
Roto Rooter (Bown's k'. Franklin);Vacation Meridian Manor #2; DVY
The Mayor explained to the Council that the Maleco proposal has been turned down.
The area needs the business and he indicated he would be in contact with the
County Commissioners.
The Mayor announced there will be a bid opening January 17, 1979 at 4:30 in the
City Hall on the piping in the park.
The meeting stood adjourned at 9:40 P.M.