1978 03-20
,Agenda
March 20, 1978
Meridian City Council
1. Minutes of Previous Meeting
2. Meridian Greens (Steve Hosac)
3. water Tank Removal (Desert View Water Corporation)
4. Meridian Bowling Lanes (Gene Quintieri)
Variance request on meridian Street
Wants to extend West side to closer than 20 foot set back
5. Motion entry to authorize Treasurer to refund $262.50 from
Enterprise funds to HUICO for overpayment of sewer use charge
6. Water line on Linder from West Pine
Hudson-Mitich Annexation (Jim Coleman)
7. John Ewing (Property at Gruber and 2)4 Street)
Set Back Variance, for building and street less than the 20 feet
8. Proposed Insurance Package
Liability insurance and coverage
Preparation
9. Beer License transfer Location 229 West Franklin
Farmer's Club From Donald Bennett to Carl Stoddard
10. Other Business as necessary
11. Landscaping for Park
12. Franklin Square (Recommended approval by the Planning and Zonittg
of the Final Plat)
13. Golf Course, Pump, Idaho Power Agreement
14. Insurance - Colonial
Herald J. Cox
City Clerk
Meridian City Council
Meeting called to order by the Mayor, Don M. Storey, at 7:50 P.M.
March 20, 1978
Councilmen present: Richard Williams; Grant Kingsford; Marvin Bodine;Joseph Glaisyer
Others present: Carl ELlsworth; R.Jamea Coleman; Kevin Ross;Bob Mitich;Glen Hudson;
Chet Hosac; Stan Hosac; Norman Fuller; Les Peters; Glen Scott;
Win Scott; Bruce Stuart; Vern Schoen; Gary Thomas; Gary Green;
Allen Quintieri; E. J. Quintieri; David Wattamn; John Ewing;
Bob Hosac
Minutes of previous meeting were approved as read.
Agenda
1 Steve Hosac, Consulting Civil Engineer, Boise, representing owners of the
Meridian Greens, presented the project.
The main purpose for discussing this project is concern about moratorium and future
actions of this type. Brief review of the Meridian Greens project dates back over
one (1) year and has been before Council many times on aspects of it.
Last Fall the project xas accepted by the City Council, annexed to the City and
zoned residential in accordance with the master plan. Preliminary Plat was
presented to City Covncil on the Phase I Project; description of Phase I approxi-
mately 36Yz acres; west through Planning and Zoning and the City Council with
unanimous approval based on that approval; have started detailed engineering for
streets, utilities, etc.; plan to start construction in early spring or summer.
Mr. Hosac explained that the reason they are back is to wrk closely with the City
and are concerned with moratorium discussions.
Mr. Williams asked of what moratorium discussions.
Mr. Hosac explained that they were not really concerned with what has went on up
to this point and time but the main concern is that Meridian Greens is a Phase
project development, possibly four to seven years, possibly longer.
There are things about this project that make it unique - moat of these are
centered around the problem with utilities. The City has indicated that we
will be bringing utilities out to the project, both eewer and water. Water
definitely for the first Phase and perhaps the sewer trunk line for the first
Phase, depending on the economics and depending to some extent on Phase III
that is being advertised at this time. So there are some factors that are
somewhat unanswered at this time as far as the sewer line is concerned.
The City has stated many times in the past and has made an absolute commitment
to bring trunk lines out but are not positive it will be brought out on the first
x Phase. If it is not brought out on Phase I the City will be using some type of
interim mound-type sewage disposal system designed an a temporary system.
Mr. Hosac stated that the main concern is if the utilities are brought ont for
Phase I, it is a very expensive item - about one quarter of a million. The
first Phase alone cannot justify that type of expenditure, it has to be spread
out over all phases. They are concerned about something happening after Phase I
to stop the project and leave the developers in trouble.
Mr. Hosac is looking for a firm commitment on the part of the City of Meridian
that says yea, the past approvals of this project do stand and this project has
been approved, and the project can go forward in the various phases as a
developer chooses to go ahead. If the City decides in the future to slow down
development in this area, then that action would not have an effect on this
project because of prior approval. This is the main thing the developers are
looking for - to get confirmation on all phases, without this type of commitment
it is a risky investment.
Mayor Storey asked if the City had a hard copy on this project.
Mr. Rosac stated that the City had received just a Preliminary on Phase I.
Mr. Williams stated that there were only two things the City has made a commitment
on; one on the concept and two, the Preliminary Plat which is a commitment on
Phase I. He could not see how the City can give any other commitment that would
be binding at all. He also emphasized that on Juae 6, 1977 a policy was estab-
lished by the City that all Developers are to agree to come to the City water and
sewer at their cost as a frontend outlay of the project.
Meridian City Hall .2. March ZC, 19'J8
Mayor Storey asked Steve Hosac if the City only has the Preliminary Plat on
Phase I and yet the entire project was annexed.
Mr. Hosac answered that is right and that is where they had interpreted that that
was essentially approval of the entire project and all they had to do from then
on was bring the various phases in oa a sequence.
Mayor Storey stated that Annexation does not mean approval. The City has n®t seen
aaything on other phases. The Council does not interpret a moratorium in the
sense of stopping construction, the intent is to hold off nex annexations until
the Comprehensive Plan is completed. As far as the phases are concerned it is
of concern whether the Hosac's are going ahead with the project or Norman Fuller.
The Mayor also stated that if they spend the necessary amount for the services
on Phase I and live up to their part of the agreement there should not be nay
question that the rest of the project will go in. However, the City would be
putting the cart before the horse if they approve something that they have not even
seen the Preliminary Plat on and that must go before Planning and Zoning before
coming to the Council.
Mr. Hosac agreed with the Mayora'statement lOC~ but based on the concept approval
whaitixay brought in Preliminary maps of various phases, for the various phases,
as long as those maps agree with the concept plan, but asked if this was any
problem with allowing the project to go forward.
Mr. Williams agrees with the concept but getting down to particulars and specifics
like who is going to own the golf course, how is it going to be deeded over for
example, that concerns the City. If something does go wrong, the City does not
want to end up with another golf course. He stated that as the City Council,
they have acted nponthe concept that the Preliminary Plat will get down to specifics.
Also, that he could not make decisions for Public Work's such as water line size
or for our F~gineers.
Mayor Storey felt that there xas no real problem.
Grant Kingsford stated to Mr. Hosac that bringing sewer to Phase I is not a decision
that depends on economics but a City policy, if they act in good faith then the
City will.
The Mayor thought that something that might have some bearing oa this is what
Mr. Nahas intends to do with his property. Perhaps something can be worked out
to bear part of that expense, he seems like a very reasonable man.
Mr. Hosac responded that this might work on the water line because it will come
through Nahas property, as far as the sewer goes, it depends on xhere the trunk
line goes. It might be involved with his property or perhaps might not the
Phase III that is now being advertised should answer some of these questions
He stated that the issue Councilman Kingsford brought up he would have to take
exception to, he had made their position very plain from the beginning that they
were not making a commitment to bring the sewer out oa the First Phase and had
stated that many times. Referring back to their report submitted to the City in
March of 1977, Section 5, dealing with domestic water sad sewer disposal facilities,
"during the beginning phases and on a interim bases only sewage disposal would be
handled by community septic tanks and drain field systems, domestic water would
be handled by on site well systems after the project had developed to a certain
percentage of completion the developer at his own expense would extend to
Meridian central water and sewage system under the Interstate for oonnection to
the project sewer dry lines would be installed".
Mr. Hosac also stated that they have said before they want to bring water out
for the first phase but they are really not sure if they can bring sewer out for
Phase I financially. They will make an absolute commitment to bring it out in
subsequent phases, it may or may not be economically feasible for the first phase.
If it doesn't go Phase I it will for sure go on the second phase.
Mr. Hosac stated he would make the commitment and it could be conditional on the
acceptance of Phase II.
Mr. Williams expressed appreciation of their position but asked what happens if
the project is sold after the first phase. The City could be left holding the bag.
Mr. Hosac replied that they would be responsible.
Mayor Storey stated that the way he remembered, Norman Fuller had made the state-
ment that he was definitely going to come to City sewer. Mr. Fuller agreed that
he had made that statement but none of them knew xhat time the plant would be
finished and thought they would be working out there by then.
The Mayor sad Mr. Hosac clarified that they would lay dry lines and then discussed
hook-up fees to be paid at that time.
Meridian City Hall .3. March 20, 1978
Mr. Hosac stated that there is no problem with hook-up fees. On discussion of
sewer, some type of vehicle is needed and would work best but if developer brings
lines out-later deveopers should not be able to hook-up at ao expense. They would
like to explore in the future various alternative ways for reimbursement if possible,
from other developers at no expense tai the City, possibly a sewer district or
special ordinances. Mr. Hosac felt that from what he had heard at this meeting
they do not have any absolute firm commitment on the phases but if their
Preliminary plans match their concepts and if they live up to their commitment,
then there should not be any problems with various phases going ahead on schedule.
It was the feeling of the Mayor and Council that this project should not be
concerned with the moratorium as all it does is stop new annexations, projects
such as theirs could go ahead as planned after they go through normal procedures.
Mayor Storey stated that Mr. Hosac had the commitment of the Council but a
resolution is not appropriate at this time and this will be discussed with the
City Attorney.
Mr. Hosac pointed out that the funds for this development. would have to come
from borrowed development money, economic feasibility has a lot to do with how
much money can be obtained for this project. If enough funds can be put together
to bring utilities out on Phase I then it is his feeling that they should get the
utilities out there - they cannot make that commitment at this time on the sewer
line as they have on the water. He also stated that they plan to bring some
proposals in for study for help in cost.
Mr. Fuller stated that a possible vehicle is a sewer district for the purpose of
extending the trunk lines. The district could work out extentions of lines.
Mr. Kingsford pointed out, and would like to be on record as stating, the
clarification thgt the City has not approved Preliminary Plats on secondary phases
of this project - only on Phase I.
Agenda
3' Mayor Storey reported that the Desert View Corporation were getting a contract
ready for the City to review. Attorney's, Crookston and Fitzgerald are to
review this.
Agenda
~, Gene Quintieri was present to discuss the Meridian Bowling Lanes. He reported
that they are anticipating eight new lanes but in order to add they need a
variance on the set-back ordinance. They requested an additional four (4) feet
end submitted drawings.
There was some discussion by the Fire Chief as to the parking oa the west aide
and it xas thought all parking on the west side would base to be eliminated.
The Motion was made by Marvin Bodine and seconded by Grant Kingsford that
Meridian Bowling Lanes be granted a variance based on clearance with other
bodies.
Agenda Motion passed: Williams, yea; Kingsford, yea; Glaisyer, yea; Bodine, yea.
5 The Motion was mad~to authorize City Treasurer to refund $262.50 from enterprise
Agenda Funds to Huico for overpayment of sewer use charge. Motion passed: All yea
6 Water line on Linder from West Pine, Audsoa-Mitich Annexation was discussed.
Jim Coleman, J-II-B Fligineera, spoke for approval of a water line extention
along Linder Road from Pine Street to property line of Linder Storage and
Warehouse. He reported that there is a variance with Ada County Highway District
standards because this property is on the West aide of the road instead of the
East. This was done because sewer is on the East side and they crossed for health
reasons. They did not have valves originally but since discussion with
Public Work's Superintendent, they have ittcorporated them in the plena.
Mr. Coleman reported that two (2) Fire hydrants have bees installed, one at each
entrance to the property as requested by the Fire Department.
The request was made for approval of 10" water line which has also been submitted
to the State Health Department for their approval. This conforms to the City flan.
The Motion was made by Marvin Bodine and seconded by Grant Kingsford that the plans
10" water line aroetention along Linder Road from Pine Street to property line of
Meridian Storage be approved, with Public Work's doing the inspections.
Motion passed: Williams, yea; Kingsford, yea; Bodine, yea;
Glaisyer, abstain
•
Meridian City Hall
.4.
s
March 20, 197$
Mr. Coleman pointed out that this line would benefit other people and suggested
that the City develop a policy far reimbursement, also the number of valves
could become a maintenance headache to keep operative.
There was discussion as to the cost distribution on lines.
The Mayor felt this should be between developers and thought the City would go
along with reasonable proposals.
Mr. Williams stated that if the City does get involved with this, because of
Bond indenture any money collected would have to go to pr{y off bonds. The City
cannot act as a collection agency.
Agenda
7 John Erring, representing Ewing Company on a parcel of land at 2Yz Street and Gruber,
was present to request a variance of five (5) feet on 2yz Street.
Discussion of variance request pointed out that sewer line repair would have to
be done six to seven feet from the house foundation at a depth of approximately 9'.
The Motion was made by Richard Williams and seconded by Marvin Bodine that the
five (5) foot variance be granted to Ewing Company to build a house at 2}4 Street
and Gruber.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
Mh Ewing was instructed to work with Bruce Stuart, Work's Sup't., and that this
hook-up will have to be inspected.
Agenda
9 Carl Stoddard was present to request transfer of Beer License from Donald Bennett
located at 229 West Franklin. The Wine License was not to be transferred.
The Motion was made by Grant Kingsford and seconded by Richard Williams that
the Beer License Transfer Yrom Donald Bennett, located at 229 West Franklin
to Earl Stoddard be approved contingent on the State clearance.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
Agenda Landscaping of the Park was discussed.
11 ~.~ Ellsworth reported that he had discussed a tree plotting plan for the City
with the Landscape Architect and he has given an estimate of approximately 83oo.OG
to develop that plan.
The Motion was made by Richard Williams and seconded by Marvin Bodine that the
City proceed with a landscaping plan for the park.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
Agenda Jim Stubblefield was present, representing Stubblefield Development. It was
12 reported that Franklin Square Preliminary Plat was approved by Planning and
Zoning and City Council Contingent on some changes is the plan.
Mr. Stubblefield volunteered to be on a committee considering reinbursemeata for
sewer and water extentions.
The Motion was made by Richard Williams and seconded by Marvin Bodine that the
Franklin Square proposal be tabled until the April 3rd meeting.
Motion passed: Williams, yea; Glaisyer yea; Bodine, yea; Kingsford, yea.
Agenda Dick Phillips was present to obtain policy decisions as to one (1) or four (4)
10 water meters on Four-Plexes in Sandlewood Subdivision and if they have to extend
water lines past the front of their property in Meadowview Subdivision.
Mr. Phillips was informed that the City s policy is one (1) meter to Four-Plex~
and Mr. Stuart stated that the question developes around the 10'] feet that was
annexed as part of Meadowview Subdivision. Mr. Kingsford stated that whoever
owns that should be responsible, and when sewer and water are available, they
must hook-up to City services.
Meridian City Hall
.5.
March 20, 197$
Agenda
13 Jim Grant, representing Idaho Power, was present sad expressed concern with the
annual guarantee contract for the City to sign on use of poxer for pumps at the
Cherry Village Golf Course. Developer Leavitt (Nn-Pacific) has extended the
monies needed to finance contract. Mr. Grant recommended that the City sign
a contract as it is of benefit to the City, the guarantee of $1,500 per year
would be the City's obligation. Idaho Power assumes that they should contract
with the eventual owners. Advantage to the City is that Leavitt (Nu-Pacific) will
turn on the system this spring sad use most of the first years guarantee.
Mr. Grant stated that contracting for guarantee should not be a concern, someone
will use the Golf Course and if it is not the City he would see to it that they
get the correct name on the contract. Even if in the second year of operation
if the deal fell through that the new operators of the pump signed that contract
before the service was energized on the second year.
The Motion was made by Maxwia Bodine and seconded by Richard Williams that the
contract with the Idaho Power Company be signed for the Cherry Village Golf Course.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
Ag14~ There was extensive discussion concerning Insurance at this time.
Colonial Insurance covers all the Firemen, two or three of the Policemett, part
of the Council, five Commissioners. Policy was unsatisfactory because of
various rates.
The Motion was made by Grant Kingsford and seconded by Marvin Bodine that
Colonial Insurance be given to all fireman wa~c~ C~.ty Employees who desire this
for the rate of $8.75 paid on a 50/50 basis, Spouse or family to be handled
individually by the insured, not the City.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
Patrick Joy stated that City insurance is with Safeco and is completing values
for list of items.
The Mayor suggested that Carl Ellsworth, J-II-B Engineers assist Mr. Joy and
also stated that it is no longer proper to give the insurance to just one company
because ae sox have other insurance agencies in the City.
Carl Ellsworth, J-U-B Engineers, reported in order to update the Council on the
Boise River Outfall Project. Award date was supposed to be March 17, 1977.
EPA has approved award of contracts contingent on contractors meeting Equal
Opportunity requirements. If contractors do not meet this requirement then the
City has a signed contract and are out on a limb.
Mr. Ellsworth met with City Attorney, John Fitzgerald, and put together a revised
notice of award to contractors, stating responsibility was on the contractor to
meet those requirements of E.P.A. He stated that he hen not received any repl~ea
from contractors on notice of axards. Both the Attorney and Mr. ELlsworth feel
this protects the City. It may mean another advertisement.
Easements from Mr. Johnson and Mr. Fabricius was discussed. This involves
bringing sewer line through Mr. Johnson's property which would bring the sewer
line further east and serving more of the impact planning area. Now the sewer
runs along Five Mile and through lift station.
Sewer line might be oY more benefit if realigned and the City has a responsibility
to serve eastern area of Locust Grove.
Mr. Ellsworth and Mr. Williams recommended moving the line East. It would come
under the contract but cannot guarantee all costs would be covered. This would
require some new easements.
The Bids open April 3, 1978. Time is crucial so change order must be approved
before contract is released.
The Motion was made by Marvin Bodine and seconded by Richard Wi113ams that
design change be made for Phase III Sewer if easements can be secured.
Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea.
•
Meridian City Hall .6. March 20,
Discussion of 15 Acre Park.
Mr. IIlsworth reported that the City has commited approximately $125,000 and
$30,000 remaining for other pro~ects~ such as Park seeding and playground equip-
ment. If the City wants J-U-B Eagineers to proceed they will put together
the specifications to meet the Bureau of Outdoor Recreation requirements.
The City will have to advertise in accordance with state lax.
Mr. Bodine and Mr. IIlaworth discussed playground equipment and are to meet
with suppliers of playground equipment and representatives from Western Ada
Recreation District to discuss finding.
Mr. Bodine stated that Western Ada Recreation District have funds for items and
have commited to buy playground equipment.
Bruce Stuart, Work's Sup't., reported that the well at the park will take
approximately $35.00 an hour for 40 hours and approximately 8900 to drop pump
into ground; the fence for a standard fine (5) feet would coat approximately
$1,276.00 compared to $1,394 for a pole fence of 420 feet and one (1) eight foot
gate. Anvil fence was the low bidder.
The Motion was made by Marvin Bodine and seconded by Richard Williams that the
Anvil Fence Company be awarded the coatrMct to install the Park fence for the
approximate cost of $1300.00.
Motion passed: Williams, yea; Glaisyer, yea; Kingsford, yea; Bodine, yea.
Carl IIlsworth explained that the City Council needs a policy on cleanouts vs.
manholes and the spacing of fire hydrants. Problems with hydrants is maintaining
them. City of Nampa's policy is placing hydrants every 500 feet.
Mr. Stuart stated that the City's policy is around 450 feet and that they blow
them once or twice a year.
A.guideline would be useful and it was decided to check wftb Fire under-writers
for requirements.
The Mayor instructed Mr. Joy to confer with Yire Chief on policy of Fire Hydrant
placement.
Mr. IIlsworth also suggested that a policy be set to place a cleanout every 200 feet
or put a manhole at the end of the line, if that line is going to be extended at a
future date. There is a problem of potential maintenance; The City can do away
with cleanout but a manhole cannot be and has to be maintained.
The Motion was made and seconded that J~.II-B Eagineers, Inc. be paid the amount
of $17,298.28 for contract for construction services plus re-designs along Linder
Settlers Village and Fairview Avenue as result of obtaining easements.
Motion passed: Williams, yea; Glaisyer, yea; Kingsford, yea; Bodine, yea.
Chief of Police Gary Green reported that the Police Department now has four (4)
patrol cars, the oldest two have 87,000 and 100,000 miles. Mr. Green requested
that the City allow replacement of the car with 100,000 miles as they have the
money in the budget, preferring the Nona size.
The Motion was made by Joseph Glaisyer and seconded by Marvin Bodine that the
Police Chief be allowed to bring bids before the Council at the April 3rd, 1978
meeting.
Motion passed: Williams, yea; Glaisyer, yea; Kingsford, yea; Bodine, yea.
Mr. Stuart reported the need to pump Service Well #2 for 40 hours at 835.00 per
hour plus an additional 8900 to lower tank for City Park.
Mayor Storey instructed Mr. IIlsworth to investigate for money from the Park Project.
Discussion of the old Ross Furniture building. Budding has been rented to
water bed business and should be put on City water according to City Ordinance.
Owner is to be notified.
The Motion was made by Marvin Bodine and seconded by Grant Kingsford that the
necessary work be done on Service Well #2 and Water tank.
Motion passed: Williams, yea; Glaisyer, yea; Kingsford, yea; Bodine, yea.
Meridian City Hall ,'j,
March 20, 19?$
Harry Sawyer, representing Homebuilders Association, presented a sketch proposal
featuring the City of Meridian with the theme Meridian Celebrates '75 years.
This is a symbolic gesture as the Aome and Garden Shox theme this year is
A Look to the Future. No action taken.
Jim Great, Idaho Power, suggested three locations for street lighting:
Cherry Lane Village along the three entrances, one at James Court, one at
Pumice Products. He also suggested lighting location at Cherry Lane Village #1
Glenfield and Sandlewood - in total some 50 lights. If Idaho Power had a letter
to the effect of installation they could work on Cherry Village.
He reported that Leavitt Nu-Pacific was not interested in their own lighting.
Also, a possibility of bringing in Sodium Vapor light. Power cost has gone up
10~, street lights are up for a pole and 1~5 watt vapor lights to $5.40 per
light installation.
The Motion was made by Grant Kingsford and seconded by Marvin Bodine that
Mayor Storey be empowered to deal with Idaho Power regarding placement of
street lights.
Motion passed: Williams, yea; Glaisyer, yea; Kingsford, yea; Bodice, yea
Mayor Storey read a letter written by Patrick Joy regarding (per) phone
conversation with Assistant Prosecutor, Jim Harris. (Copy filed with these
minutes)
There being no further business to come before the Council, the meeting
stood adjourned at 10:25 P.M.
attests
~'l
OR DON STOREY
cc: Mayor & Council;P & Z Commission;Hein;Bruce;Schoen;Chief;Shults;
Ann;Welker;Fitzgerald;Hamilton;AID;APA;ACHD;Ada Zoning Director;
Ada Commissioners;Central Health;Nampa-Meridian;Meridian Greens;
Desert View (Old Tank);Meridian Bowling Lanes;Hudson-Mitich;
Chapin Add (Ewing);Beer-Farmer's Club;15 Acre Park;Franklin Square;
Sandlewood;Meadowview;Golf Course(pump);Insurance;Phase III Sewer;
J-U-H Retainer File
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~~a~,n~ conversation; March 2Q,1978
Conversation ;Jith Ada County Prosecuting Attorney Jim Harris:
If a prelimary plat has been aproved, recomended changes
have been made as requested by the various departments and
committees from the city and if issues such as noncompliance,
or health and welfare of the citizens do not enter into the
picture then the city is on weak ground if it turns down
the final plat and could loose if litigation developes.
•
:~
•
Np T' [ CE p F
M E E T 1 N G
SPECIAL
City Council and Planning and Zoning Commission
Location: 728 Meridian Street
Meridian, Idaho.
Time: 7:00 P.M.
Date: March 20, 1978. ••
Items: General Discussion
Herald J, Cox
City Clerk
Sec, P & Z