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1978 06-05AGENDA MERIDIAN CITY COUNCIL JUNE 5, 1978 Item: 1. Minutes 5.. Boy Scout recognition for Public Service Old Bussiness 2.. Conditional Use Permit 1440 W. Cherry Lane, Mrs. Lytel ( tabled from May 15, 1978 Council meeting) 3. Cherry Lane #1 Amendment to Survey Error (tabled from May 15,1978 Council meeting) New Bussiness 4. Senior Citizen, Valarie Louderbough Notice of Claim upon the City of Meridian 7~`~ Doil Lane for Larry V. Scarborough, and $3-a3A Richard Lane, a minor vs' The City of Meridian 6. Final Plat Cherry Lane Village #2 7. Final Plat Gleenfield Manor Phase 1 $. Preliminary Plat Sunnybrook Farm Phase 2 Consultant Reports 10 & 15 City Attorney Wayne Crookston 13. City Building Inspector Vernon Schoen 17. City Engineer Carl Ellsworth City Department Reports . Fire 14. Police . Public Works . Clerk 11• Need of Council to instruct City Clerk to Transfer $490 from account #15-104 to the General Government account #01-419 for the purpose of closing out the 1955 Water-Sewer Revenue Bonding Issue. 12. Meridian Insurance Company billing for, $8,577 to cover May 15, 1978 to May 15, 1979 (fire coverage, vehicles, various liabilities) ]$. Central District Health billing for $500 to cover restuarant inspections within Meridian 20. RESOLUTION 68 ~~HORROWTNG MONEY BY TFiE CITY' ~i~ c-~ Meridian City Hall Regular City Council meeting called to order at 7:4G P.M. June 5, 1978 Councilmen present: Marvin Bodine; Richard Williams; Grant Kingsford; Joseph Glaisyer Others present: Valerie Louderbough; S. J. Louderbough; Dorothy Brace; Vern Schoen; Owen M. Frost; Roger Welker; Tom Grote; Minnie Anderson; Annie Jones; Michael L. Milhollin; Gene Wright; Janelle K. Bissell; Max A. Boesfger; LaMar C. Stephenson; Paul Stephenson, Carrie and Daughters; Wayne G. Crookston Jr.; Kevin Ross; Carl B. Ellsworth; Richard L. Shupe; Steve Gratton; Lee R. Stucker; Mr. & Mra. James Matherly and Jim Mathe3tfiy Agenda 1 The minutes of May 19, 1978 stood approved as read. OLD BIISINESS• Agenda Conditional Use Permit for 1440 W. Cherry Lane, tabled from the May 15, 1978 Council 2 Meeting, was taken from the table. The Motion was made by Grant Kingsford and seconded by Joseph Glaisyer to approve the Conditional Use Permit for 1440 W. Cherry Lane conditional on Mrs. Lytle being the only bookkeeper working at this address. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda Cherry Lane #1 Amendment to Survey error, tabled from the May 15, 1978 Council 3 Meeting was taken from the table. Gene Wright, J-U-B Engineers, Inc., vas present representing Cherry Lane Subdivision #1. When Cherry Lane Sub iMl was platted there was a survey error on breaking down the section.7o correct for this survey error the portion effected was replatted. The Motion was made by Marvin Hodine and seconded by Grant Kingsford to accept Cherry Lane Village #1 correction of survey error. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaiayer, yea. NEW BIISINESS: Agenda Senior Citizens represented by spokeswomen Valerie Louderbough. 4 Mrs. Louderbough informed the Council that the Senior Citizens have become incorporated with officers end's non-profit nwnber both at the State and Federal levels. The Council had requested information on a Senior Citizen Center. What they need itt a Center includes kitchen, a dining area to seat 200 people, a recreation room, game room, sewing and sales room, two rest rooms, extra storage room and office space. Dollar cost will run from $150,000 to $250,000. Mc Call, ID was $250,000 - Boise $520,000. Theg~.-have also learned funds are available for the City building to combine with a Senior Citizen building but have learned the City has no plans at this time. The Kuna Center is going this route. As of yet they have not found any location. Several developers have been contacted only one of which has responded with lease space available. They asked the Council for support and the community as a whole. Richard Williams stated hie appreciation for the presentation and thanked the Senior Citizens for working hard and diligently to try to find some funds. The City is exploring possible funding but none appears available at this time. The Mayor stated that he had contacted Ida-Ore and that no funds will be available until October. Agenda Mayor Storey stated that it has been a boost for the work the Boy Scout Troop $30 5 have done. James Matherley and LaMar Stephenson, and Mr. Stepehenson, were present to accept the Citx!s proclamation. The Mayor read the Proclamation and presented the Certificate of Appreciation from the City to the two Boy Scouts and Key to the City of Meridian to Hoy Scout Troop #30. Meridian City Hall .2. June 5, 19']8 Agenda Final Plat Cherry Lane Village #2. 6 Gene Wright, J-U-B F~gineers, was present representing Cherry Lane Village #2 Mr. Wright requested acceptance of Cherry Lane Village #2, second two variances to the Subdivision Ordinances and third, request for the City to accept operation and maintenance of the Lift Station and temporary central septic system for the development or give some direction in what the next step in procedure should be. See evidence for variances. Mr. Wright stated that it has also been requested by the City that they supply a letter from the developer indicating they will connect to the City sewer system within 60 days of when the trunk line is completed. The developer has been informed, and. he has ittdicated that he will comply. The letter has not been received and Mr. Wright requested that approval of this Plat be made contingent upon that and the City Clerk be directed to withhold his signature from the Plat until that letter is received. Mr. Wright stated that the developer has written two letten,in the past (see evidence for letters) since then the City requested 60 days. That letter has not been received yet. Mayor Storey asked if Central District had approved the drain fields and sewer system (see evidence for Central District Health Comment) Gene Wright stated that the Plat cannot be recorded until Central District Health signs off. Richard Williams stated that his concern is the Interim sewer facility and a desire by the City to connect to a gravity flow system as soon as prudent. He asked for a time table to connect. Mr. Wright answered that he was worried about the 60 days due to weather considerations for February sad March. He discussed with the City Clerk's office this concern and asked that any consideration be made contingent oa the weather. Weather permitting, Central District Health will also include this in their letter, probably a ']O;K chance they can make it within 60 days. Engineering will be completed by that time. He stated that they are negotiating an easement at the present time sad anticipates easements will not be a problem. Richard Williams asked if Ma. Wright felt that the Lift Station will be able to be abandoned within one year give or take a few months. Mr. Wright answered in the affirmative and added, with the 143 units presently approved in Cherry Lane #1 the lift station and septic system are a reality and will be necessary to service those areas already platted. The number of homes on the system was discussed. Grant Kingsford stated that the Fire Chief had requested tie-ups between #1 and #2 to tie in fire hydrants, ect. and have not received anything. Mr. Wright stated that he was unaware of the request and wan not sure what they mean about the tie in between one (1) and two (2) - he believes it is a 10" line. Roger Welker, Fire Chief, stated that Public Work's and Fire Department had requested a combined map of #1 and #2 so proper placement of fire hyrants, etc. can be determined. Richard Shults, Waste Treatment Supervisor, stated that he and Sruce Stuart had discussed this issue and two weeks ago had requested a combined one sad two and had not received anything. r Mr. Williams asked if this process would continue with phases three and four. Welker and Shults answered in the affirmative. Mr. Wright stated that they have not yet been able to comply because of overload. Grant Kingsford inquired about blocks with variance request. Hayor Storey asked Mr. Wright if he was asking approval contingent on complying with those issues discussed. Wright answered in the affirmative and restated the request for the City to take over the maintenance and monitoring of the sewer system. Meridian City Hall ~, June 5. 1978 Cont~d Agenda Mayor Storey stated that he didn~t knox about the drain field but felt the City 6 xon1H be stuck with maintaining the lift station. He then stated it will cost the City a lot of money to maintain the system due to lack of equipment, personnel, etc. He felt it was requesting a lot. Richard Williams stated that only 4 acres now under construction and 50 acres scheduled for completion this year. He stated that the City has as agreement with other Developers on a temporary measure, and does not like the City responsibility in this matter but felt there is no choice but do it the same as others. Shulte stated that our policy has been if the lift Station, drain field and septic tank is abandoned within the first year, it is on a performance bond anyway; we can accept it. It is after the first year that a problem might arise and could have high maintenance cost to the City. Mayor Storey asked if this was acceptable. Mr. Wright stated that if it was worded is such a way that the City would maintain it one (1) year and then would not, that FHA would turn it down. If the City would Bo along and assume as we are that it will be abandoned in one (1) year and 3ust take over maintenance of it under a performance bond, then FHA would agree. Grant Kingsford questioned what recourse the City has if they donut hook-up within 60 days. Richard Williams stated that we can atop the Subdivision by withholding water meters and building permits. Gene Wright stated that there could possibly be a pattern for this in the City agreement with Stubblefield. The Stubblefield agreement was discussed. Lift Stations, Septic Tanks and Drain fields maintenance xas discussed and cost recovery of maintaining those systems. Richard Williams stated that there are alternate ways of forcing compliance by the City. The matter of City policy accepting maintenance was discussed. The Motion was made by Richard Williams and seconded by Grant Kingsford to accept the Final Plat on Cherry Lane Village #2 granting the variances on the block lengths (see letter for variances) and conditional on approval of Public Work~s,iaspectioa of Yire Chief and acceptioa of the letter by the City for hooking up to the Central sewer system; and the interim sewer facilities be reviewed if they are in over one year; and all maintenance cost be paid by the developer. A letter agreement will state that the developer will reimburse the City for the maintenance cost related to sewer facility. Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea Agenda Glenafield Manor #1: 7 Gene Wright, J-II-B Rttgineers, Inc., was present represeatittg Glenttfield Manor #1 He stated that there are 74 lots in this complex; 7 will be duplex lots. The Tenative Plat was duplicated as close as possible; there is another interim sewer system in this development. Variances are requested (see evidence for letter requesting variances). Mr. Wright stated that they have discussed the school site at length with representatives from the school districts per request from Planning and Zoning. The School site and safetq requirements was discussed. Mayor Storey discussed the problems developing with drainage of surface run-off and whose responsibility it is to monitor this. Williams questioned the school site, Block 2, Lot 24, and inquired if the school is amenable to this dedication. Mr. Wright answered in the affirmative. The developer has agreed to sell this property to the school at its origittal purchase price. Meridian City Hall ,y, June 5, 1978 Cont'd Agenda Chief Green stated that he is against running school buses through a Subdivision 7 because of safety consideration. Wright stated that the school would not accept an access off Linder. The matter was discussed. Fire Chief Welker discussed paving for the fire trucks to drive on. The matter of public safety was discussed and the School District's responsibilities. The Motion was made by Grant Kingsford and seconded by Maxwin Bodine to table Glennfield Manor #1 until the issues of concern are resolved. Motion passed: Williams, yea; Kingsford, yea; Bodine, yea; Glaisyer, yea Gene Wright inquired if a compromise could be worked out at this time. Mayor Storey stated it should be postponed. Agenda Preliminary Plat on Sunnybrook Farms #2: 8 Max Booesiger was present representing the Subdivision and discussed the pro3ect. The Eagineering Design and approval phases will not be constructed before November or December. A neighborhood park has been approved.and.is about 2 acres. Mr. Boesiger asked the Council to allow the design to cover all of Phase 22, not dust 50 homes. Ae requested approval for the total sad the Couacil,if necessary, can restrict the number of homes allowed to be constructed. Mayor Storey stated it should go through Planning and Zoning. The matter of design was discussed. Boesiger agreed that if the Comprehensive Plan made it necessary to adjust, they could comply. The comment sheet from Planning and Zoning xas read. (see evidence) Richard Williams stated that the Fhgineering cost would go up if developed in small sections. The City can control how many homes are built. The ditoh was discussed. Marvin Bodine stated that he felt they should be allowed to go forward with the total design. Joe Glaisyer inquired about restrictive covenants and if they were being developed. Mr. Boesiger answered in the affirmative. Grant Kingsford inquired about the number of exits from the Subdivision. The Motion was made by Joseph Glaisyer and seconded by Richard Williams to approve the design of Sunnybrook Farms ~2. Motion passed: Williams, yea; Bodine, yea; Glaisyer, yea; Kingsford, yea. Max Boesiger stated that he will be coming to the Council for the same type of letter to maintain their temporary sewer facility. Agenda The Mayor inquired if Joe Glaisyer had seen his contractor on the proposed dog kennel. 9 Mr. Glaisyer replied that he had told Chief Green to go ahead with their estimate. Agenda Me~yor Storey brought up the concern of enclaves within the City and annexations of 10 those surrounded by the City. Attorney Crookston stated that he did not think the City could annex at this time. The matter was discussed. The Motion was made by Joseph Glaisyer and seconded by Marvin Hodine to desist with the policy of no rezones or annexations. Richard Williams stated we should discuss with Planning and Zoning as a courtesy. The matter was discussed. • s ~J Meridian City Rall ,5. June 5, 1978 Agenda 10 Roger Welker, Fire Chief, brought up the point that the Fire Department is having (cont~d) Problem of deciding what truck to respond with. He stated that what has been done is wrong and that the Council needs to correct the situation. Mayor Storey stated that this is not a Planning and Zoning problem but one of Police and Fire protection, Motion passed: Williams, yea; Bodine, yea; Glaisyer, yea; Ringsford, yea. The Motion was made by Richard Williams and seconded by Marvin Bodine to instruct the City Attorney to prepare the necessary documents for annexation oP acres that are not in the City but completely surrounded by the City of Meridian. Richard Shults inquired if this meant the City had to provide aster and sewer. Richard Williams stated that it meant the City had to supply access. Someone asked if a zone had to be designated. The Mayor stated he thought it would mean a zone but was not sure if it would have to come before .the Planning and Zoning. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda 11 Mayor Storey stated that there was need of the Council to instruct City Clerk to transfer 8490.00 from Account X1.5-104 to the General Government Account X01-419 for the purpose of closing out the 1955 Water-Sewer Revenue Bonding Issue. The Motion was made by Joseph Glaisyer and seconded by Richard Williams to.=fnetruct the City Clerk to transfer 8490.00 (four-hundred ninety dollars) from account #15-104 to the General Government account ~fo1-419 for the purpose of closing out the 1955 Water-Sewer Revenue Bonding Issue. Richard Williams questioned whether this can be legally done and questioned Attorney Crookston. Williams stated that he thought the money reverted to the State. Some procedure exists. Mr. Crookston had no opinion and suggested hold-off until it can be researched. Agenda 12 The Mayor stated there was a billing for 88,577 from Meridian Insurance Company to cover May 15, 1978 to May 15, 1979 (fire coverage, vehicles, various Liabilities) Patrick Joy stated that the premium date is overdue. Mr. Glaisyer stated we could see if we could pay a three month premium. The matter of putting the insurance out for bid was discussed. Joe Glaisyer suggested tabling. the matter until a bid sheet could be made up. Roger Welker stated that,he thought the equipment dollar amount on QRII contents was too low. Mggor Storey suggested that Joseph Glai®yer and Patrick Joy should get together. Welker, Fire Chief, inquired about the value of the Fire Station compared to the public works building. 13 Vernon Schoen, Building Inspector, reported on Conditional Use Permits is Meadow View Subdivision; 1531 Tanna Drive and 2239 N.W. 15th, Beauty Shops; 1316 Chateau, Day Care Center. City Clerk has a book with all the Conditional IIee Permits in it. 14 Police Chief Green requested a radio, the Mayor instructed him to work it out with Councilman Glaisyer. 15 Attorney Wayne Crookston submitted a Condominium Ordinance for the Council to review. The Ordfancne for the Council to review was drafted to take in all types of Condominiums including coaversions~ and that they be platted and in conformance with City Ordinances. • • Meridian City Hall .6. June 5, 1978 Agenda i 16 Wally Lovan reported on the Golf Course and a Club House. Accepting the Course in August or September was discussed. Joe Glaisyer inquired on leasing the Course out. Attorney Crookston stated that he didn't come to a definitive answer on the City leasing the Course out. Agenda 17 Carl Ellsworth, J-U-B Eagineere, Inc., reported as the City Engineer. Pay Estimates for Mqy $238,553.37 for Waste Water Treatment Facility. The matter of enough funds to cover the cost was discussed. Richard Williams moved that xe pay the May Estimate to M & Y Construction and Marvin Bodine seconded. Motion passed: Bodine, yea; Williams, yea; Kingsford, yea; Glaisyer, yea. Pay Estimato Phase 3I project is c~amplete except Yor three (3) easement: releases, clean-up in treatment plant and live connection when sewer comes on line. Carl Ellsworth recommended that the City hold out $10,000 from North American Contractor for items not completed. The total is $31,706.84. Ellsworth recommended approval. The Motion was made by Marvin Bodine and seconded by Grant Kingsford that Pay Estimate Phase II Froject be plod to North American Contractors, withholding $10,000 for items not completed, total of $31,706.84. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Ellsworth recommended approval of Galey Construction Schedule A, Boise River Outfall, the items are stored waterials totaling $118,371.83. The Motion was made by Grant Kingsford sad seconded by Marvin Bodine that Schedule A Pay Estimate, Boise River Outfall, Galey Construction in the amount of $118,371.83 for items that are stored materials be approved. Motion passed: Williams, yea; Bodine, yea; Kingsford, qea; Glaisyer, yea. Ellsworth recommended approval of Contract Change OrderSfor Boise River Outfall, Schedule B. The Motion was made byy~~~ichard Williams and seconded by Grant Kingsford to approve Contract Change Ordef"'Por Boise River Outfall, Schedule B, M & Y Construction, a deduction of $500.00 on piping, for a total of $109,500.00 Motion passed: Williams, yea; Bodine,, yea; Riagsford, yea; Glaisyer, yea. The Motion was m$de y Gr~ Ri ,~,oj~~efe~~en$ail/aM,§~'CoxstoK~cz:o°/ccept Change Order i~2,ii~~Yiasneg~'"~n dd: ~ 7 Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaiayer, yea. The Motion was ~ e Gr ooh gec n d ~~„n dip o accept Change Order #3; d~o~ercan`~a~e~,'~~~t'S~`a~ ~c~~ade o"r' ecrere ~e n sort of change in pumps. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaiayer, yea. Ellsworth recommend approval Phase III Stored material, Galey Construction, Pay Estimate total $44,823.53. The Motion was made by Grant Kingsford attd seconded by Marvin Bodine to accept Pay Estimate Phase III, stored material, Galey Construction, the total of $44,823.53. Motion passed: Williams, yea; Hodine, yea; Kingsford, yea; Glaisyer, yea. • n U _ Meridian City Hall .7. Jae 5s 1978 (cont'd) Agenda Carl ELlsworth, J-II-B, reported Well #10 has been torn apart and that there will be 17 ao cost to the City for repairs. Councilman Williams inquired about the amount of damage. Well #9 was discussed in reference to the problems with Well #10. Ellsworth recommended not using Well f9 until the problem with X7.0 is ring nosed. The City Wells were discussed. The elevattd storage tank discussed and explained by Mr. Ellsworth. He stated that he would get with Superintendent Stuart to explain the functions of the monitoring panel. The Mayor inquired about the City Park rest rooms and if they are completed. He also inquired about the leak on W. Pine and Idaho Goastruction. IIlsworth stated he has informed the Bonding Company. Mr. Ellsworth stated that there is a potential problem on Phase ZII between Galey and Ada County Highway District on compaction rates. Galey contended their prior practices on compaction is how they Bid the contract on that premise. Ellsworth stated that they wrote the specifications in avariance with Ada County Highway regulations and requirements. The ball is in their hands to document why they think there should be an increase in cost. The matter was discussed. The Motion was made by Grant Kingsford and seconded by Marvin Bodint to_p~q J-II-B Engineering Statement for May, Sewer Protect is the amount of 813,352.58 for construction services and minority sub contract cost. Motion passed: Williams, yea; Bodine, yea; Glaieyer, yea; Kingsford, yea. The Mayor stated that the rocks have been picked up and the park spayed. The Mayor reviewed the bids on the the for the park. Settlers Village was brought up for discussion. Joesph Glaieyer stated that he would hope the Mayor would withhold his signature until the protective covenants can be reviewed. Those submitted are not specific though. It was requested that a letter of comments be supplied to the developer on the Council's feelings. The matter of the park being tiled was brought up again and discussed. The Bid and Bidding process was discussed. Agenda 18 The Mayor brought up the issue of the Central District Health billing for $500.00 to cover restaurant inspections xithin Meridian. The Motion was made by Joseph Glaieyer end seconded by Marvin Bodine to paq Central District Health $500.00 to cover restaurant inspections within Meridian City. Motion passed: Williams, yea; Hodiae, yea; Glaieyer, yea; Kingsford, yea. Grant Kingsford brought up the issue that Plats are being submitted before City Departments receive and review the plans. The matter was discussed. Mr. Kingsford suggested a hex routing procedure should be developed. Pat Joy stated that a procedure for handling annexations has not been developed. Procedures were discussed. aichard Williams stated that the Council should not have to approve things on a conditional basis. • • Meridian City Hall .8. June What the City Departments need from developers was discussed. Carl IIlaworth stated that they would like to see everything come through the City. Pat Joy stated that developers are requesting information on water and sewer specifications and the City does not have the ability to comply. The situation needs resolved. The matter of a full time City Eagineer was discussed. Grant Kingsford commented that Carl ELlsworth was doing a concientious job and should. be commended. Mayor Storey stated that he thought there were good City crews working on behalf of the City. Agenda 19 Bills were read: Voucher Date Purpose Amount 13258 5.4.78 Idaho First National Bank Water-Sewer Account 5,323.24 13314 5.11.78 Idaho First National Bank Water-Sewer Account 7,299.12 13329 5.16.78 Intermountain Chapter of I.C.B.O. Dues 25.00 13331 5.19.78 Mary Jane Breshears Clerk-Rapist 378.86 13332 5.22.78 Meridian Insurance Agency Insurance 718.00 13330 5.18.78 Idaho First National Bank Water-Sewer 10,069.24 13333 5.22.78 United States Post Office Permit 30.00 13334 5.24.78 Sun Valley Reservations Office Traihing Institute 292.00 13335 5.25.78 Association of Idaho Cities Training Institute 650.00 13336 5.26.78 Gary L. Green or City Telephone 3.88 13337 5.26.78 Larry Scarborough or City Telephone 5.14 13338 5.26.78 Gregory F. Boyd or City Telephone 15.38 13339 5.26.78 Warren Calhoun or City Telephone 4.49 13340 5.26.78 Sumner Johnson Eagineer 1.00 13341 5.26.78 Marvin Bodine Councilman 89.45 13342 5.26.78 Richard C. Williams Councilman 89.45 13343 5.26.78 Grant Kingsford Councilman 81.95 13344 5.26.78 Joseph Glaisyer Councilman 89.45 13345 5.26.78 Bruce Stuart Works 5up~t. .959.80 13346 5.26.78 Dewey Davis Asa~t. Works Supt. 705.11 13347 5.26.78 Michael Loah works 676.75 13348 5.26.78 Lester IIlis Works 495.62 13349 5.26.78 Gregory Walker Public Works 205.48 13350 5.26.78 Linda Jarvis Clerk-Typist 117.47 13351 5.26.78 Richard Shults Waste Treatment 879.33 13352 5.26.78 Jerry Spencer Waste Treatment 155.30 13353 5.26.78 Charles Myers Waste Treatment 287.29 13354 5.26.78 Gary Leland Green Chief of Police 933.96 13355 5.26.78 Larry Scarborough Sergeant 862.33 13356 5.26.78 Gregory Boyd Patrolman 816.65 13357 5.26.78 Rick Richardson Patrolman 763.72 13358 5.26.78 Norman Williams Patrolman 814.54 13359 5.26.78 Sevin Robertson Patrolman 668.32 13360 5.26.78 Warren Calhoun Patrolman 733.71 13361 5.26.78 Jean Moore Clerk-Typist 326.22 13362 5.26.78 Richard Donahue Dog Catcher 455.05 13363 5.26.78 Wallace Bnory Police Reserve 78.92 13364 5.26.78 Jasper Harmon Police Reserve ..52.61 13365 5.26.78 Bill Luke Police Reserve 55.90 13366 5.26.78 Amos Shenk Police Reserve 55.90 13367 5.26.78 Herald J. Cox Citq Clerk 770.00 13368 5.26.78 Patrick Joy City Administration 611.31 13369 5.26.78 LaWana L. Niemaiui Clerk-Typist 611.66 13370 5.26.78 Ann Kiebert City Treasurer 545.62 13371 5.26.78 Sharon Witt Clerk-Typist 394.35 13372 5.26.78 Avonne Curnow Clerk-Typist 316.28 13373 5.26.78 Julie Kadel Clerk-Typist 151.47 13374 5.26.78 Kristi Candaux Clerk-Typist 151.47 13375 5.26.78 Tracy Hiatt Clerk-Typist 400.98 13376 5.26.78 Penny White Clerk-Typist 344.28 13377 5.26.78 John Fitzgerald City Attorney 149.03 Meridian City Hall Voucher Date 13378 5.26.78 13379 5.26.78 13380 5.26.78 13381 5.30.78 13382 5.30.78 13383 5.31.78 13384 5.31.78 13385 5.31.78 13386 5.31.78 13387 5.31.78 13388 5.31.78 13389 5.31.78 13390 5.31.78 13391 5.31.78 13392 5.31.78 13393 5.31.78 13394 5.31.78 13395 5.31.78 13396 5.31.78 13397 5.31.78 13398 5.31.78 13399 5.31.78 134 5.31.78 13401 5.31.78 134G2 5.31.78 134G3 5.31.78 13404 5.31.78 134G5 5.31.78 13406 5.31.78 13407 5.31.78 13408 5.31.78 13409 5.31.78 13410 5.31.78 13411 5.31.78 13412 5.31.78 13413 5.31.78 13414 5.31.78 13415 5.31.78 13416 5.31.78 13417 5.31.78 13418 5.31.78 13419 5.31.78 13420 5.31.78 13421 5.31.78 13422 5.31.78 13423 5.31.78 13424 5.31.78 13425 5.31.78 13426 5.31.78 13427 5.31.78 13428 5.31.78 13429 5.31.78 13430 5.31.78 13431 5.31.78 13432 5.31.78 13433 5.31.78 13434 5.31.78 13435 5.31.78 13436 5.31.78 13437 5.31.78 13438 5.31.78 13439 5.31.78 13440 5.31.78 13441 5.31.78 13442 5.31.78 13443 5.31.78 13444 5.31.78 13445 5.31.78 13446 5.31.78 13447 5.31.78 13448 5.31.78 13449 5.31.78 •9. Roger L. Welker Raymond Voss Ada Planning Association City of Meridian Idaho First National Bank Idaho First National Baak Gary F. Pennell Public 1]nployee Retirement System of Meridian QRU Idaho State Tax Commission Association of Idaho Cities Mountain Bell Intermountain Gas Company Idaho Power Company Ada County Weed Control Ada County Sanitary Landfill Ada County Civil Defense Ace Hardxare Allied Eavelope Company American Water Works Association Idaho First National Ban Control Colonial Life & Accident Insurance Bill's 66 Service Purpose Fire Chief Fire Marshall Contribution Expense Water-Sewer Account Deposit Waste Treatment Idaho Expense Group Insurance Service Service Service Service Dumping Charges Contribution Supplies Supplies Membership Company Service Big 0 Tires of Idaho, Inc. Service Bodine Oil Company, Inc. Service Bodine Sav-On Gas Service Boise Cascade-Bldg. Materials & Services Division Brewer Pest Control Service Central District Health Department Restaurants City of Meridian Trash Boise Communications Division Service Boise City Sewer Department Chlorine Co-Operative Oil Association, Inc. Service Cloverdale Nursery Park Consolidated Supply Compahy Supplies DAQ Electronics, Inc. Public Works City of Boise - Central Services Supplies buskins Services Janitor Dyaa Systems Public Works Evans Lumber Company Materials Farmer Bros. Supplies Franklin Service Company, Inc. Supplies Rick Lovan Repair QRU Harold's Electric Service Idaho Bureau of Federal Surplus Property Idaho Tent & Canvas Police Gibson-Welker Ford Sales, Inc. Service Idaho Dept. Health & welfare-Bureau of Laboratories Department of Labor & Industrial Services Idaho Motor Repair Service Interstate Business Equipment, Inc. Service Kalbus Office Supply Supplies L.S.R. Construction, Inc. Pump McGraw-Hill Book Company Work's Hoff Building Center Materials Meridian Drug Supplies Meridian Glass & Screen Service Meridian Plumbing Service Modern Printers Service National Police Supply Supplies Norco Oxygen Paul's Conoco Service Pay-Less Auto Parts, Inc. Parts Ray Pitman Oil Company Service Prentice-Hall, Inc. Work's Scranton Publishing Company, Inc. Work's Vernon Schoen Bldg. Inspector Mayne Pump Company Service Idaho Photo Police S & E Auto Parts Parts Sheehan's of Boise, Inc. Work's Thomas G. Skinner, SRA, CRA, AR/WA Consultation June 5, 1978 Amount 177.10 643.55 2,427.00 122.33 3,825.51 2,466.40 96.00 2,817.11 50.00 779.39 1,369.90 470.97 448.16 3,174.45 21.40 552.50 1,086.54 31.49 74.55 32.50 556.00 393.75 179.98 190.00 503.80 7.50 32.45 7.~ 500.00 3x.45 311.00 uo.oo 26.22 84.75 53.77 1,729.48 132.34 200.00 277.97 6.60 58.75 7.27 148.10 92.86 223.00 8.04 459.45 37.50 2,334.51 198.41 154.50 13.15 865.OG 19.94 51.12 56.98 11.93 1.60 27.E 163.68 24.80 81.75 68.17 627.45 28.44 20.00 788.50 1,760.67 65.34 26.76 8.00 190.00 Meridian City Rall .10 June 5, 1978 Voucher Date Purpose Amount 13450 5.31.78 Steve's Radiator & Welding Service 17.50 13451 5.31.78 Fearless Farris Stinker Stations Service 7.50 13452 5.31.78 Storey Feed & Seed Company Dog Feeding 53.70 13453 5.31.78 General Fire & Safety Equipment Co., Inc. 15.00 13454 5.31.78 Tel-Car, Inc. service 142.75 13455 5.31.78 The Drawing Hoard, Inc. Work's 51.41 13456 5.31.78 Tolsma Welding & Repair service 62.00 13457 5.31.78 II. s. Interstate Supplies, Inc. Supplies 80.60 13458 5.31.78 Valley News Publishing 623.25 13459 5.31.78 Valley Rebuild, Inc. Service 25.00 13460 5.31.78 Viking Automatic Sprinkler Company Service 24.87 13461 5.31.78 Western Auto Associate Store Supplies 8.93 13462 5.31.78 Kenneth D. Witt - Well Drilling Service 525.E 13463 5.31.78 Ada County Righway District Material 67.60 13464 5.31.78 Water & waste Water Equipment Co. Parts 207.82 13465 5.31.78 Zamzox's Supplies 121.11 13466 5.31.78 Men's Wardrobe Police 65.00 13468 5.31.78 Idaho Humane society Animals 11.00 The Motion was made by Marvin Bodine and seconded by Grant Kingsford that the bills as read be allowed. Motion passed: Bodine, yea; Williams, yea; Kingsford, yea; Glaisyer, yea. 20 RESOLUTION N0. 68 xas read entitled: A RESOLUTION AUTHORIZING TAE BORROWING OF MONEY BY TAE CITY OF MERIDIAN, ADA COUNTY, IDAHO. The Motion was made by Richard Williams and seconded by Joseph Glaisyer to accept Resolution Number 68. Motioa passed: Williams, yea; Hodine, yea; Glaisyer, yea; Kingsford, yea Joseph Glaisyer moved to adjourn, seconded by Marvin Bodine. Motion passed: Meeting adjourned at 10:30 P.M. ATTEST: City C rk June 2, 1978 CHERRY LANE VILLAGE #2 Comment on Final Plat 1. Planning & Zoning Recommended approval subject to sewer requirements, Central District Health requirements for surface drainage, Post Office requirements and granting street variances for length. 2. Councilman D. Williams a. Developer has already laid water and sewer lines, we did not get the plans prior to their doing this,. nei- ther did they get city approval first. b. Are there proper easements to get to the main sewer trunk lines? c. Open areas not including golf course? d. Density. 3. Central District Health a. Can approve communit; b. Street runoff is not problem. 4. Post Office This area will be served by a vehicle. Recommend box supports at least at sewage. to create a mosquito breeding by curb line type boxes, served cut outs at the curb lines for those locations circled. ~~-~`~~ ~''~ ~ ~.1--U-B ENGINEERS, ~C, 58p3 Franklin Road t3oiae, Idaho 83706 Telsphon+s (x081 334.6860 w; May 22. 1979 p r a` a, Mayor and City Council r' City of Meridian 728 Meridian Street Meridian, Idaho 83642 pear Mayor and City Councils At your City. Council meeting of ,Tune 5, 1978, we respectfully request Yaur approval of the final plat of Cherry Lane Village No. 2 subdivision with vari- ances to the followlnB section of your Subdivision 0rdinancai - Section VI-2. Alleys and Basements - b. Where alleys are not pravide~ e$sa- menta of not less than ten (10) feet in widt)1 shall be ~~}sated on ~+ach side of all rear~,ot lines and„~ive (5~ feet on eacl}'aic~e fat }ins.,.., Lot l2, Block 9; I.ot 21, alock 9; Lot 4, Hloak 11 and Lnt 53, 131ock S are golf course lots, and we request that no easement be required on the subdivision boundary adjacent to these lots except as shown 4R the plat being subat4ttad-fore your approval. .The golf playing area would be unneceaaarlly bisected by any such easement: '-fi* Section VI-3. Blocks - b. Slock length sha}~. not excasj~ 1000 #eet. Portions of six blocks are included in the-Plat for Cherry Lane Village ~? No. 2 Subdivision. -Five of these six, alocke 5, 9, 10, 11 and 12. will bs 1n excess of .the 1000 feet required by the Ordinance. These lnn6 blonk`lengths .are dictated by the golf course which 1s included within the development.- ' , SinceralY~ J-U-b GI BN xB a ~ N& In r/ ~~ I ~Y `- g~~n~~" : Wrigh ~~G~ d ~: ~. - >, „ ~. ;a! ~~ 6.~ ',ti;~r ;~ 1 r ~ ~ ~ ~ l ~~ ~ ~~ . ~:~. i = ,. '. ~ ........fro .~ .-..~~~~&z~ .. :a Y" - i...- " ..-,lJ:~ r~~i . ~oBO 5903 Franklin Road Soiae, Idaho 03706 Telephone (ZQd) 390.6860 MaY 22, 1975 k Mayor and City Council F City of Merldian ~ tt! 728 Merldlan Street Meridian, Idaho 83642 Dear Mayor and Councll Members: t At your City Council meating of June 5, 1978, we respaotfully request Your approval of the final plat far Glennfield Manor with variances to your eubdivi- ' ~` aion Ordinance as follows: Section VI - 3. Blocks -Block laneth shall not exceed lOQO feet, We request variance to this 6ectlon to a11aw block lengths of approximetelY 1200 feet for Block 1 ;nd Block 2 as shown on the submitted final plat. Theea blocks correspond to the block configuration; shown on the approved tent;tive plat. sincerely, J-U-B ENGINEERS, Ina. u ne W. Wri ht EWW/na ~, ~u it,: F` w~ _ ____ _ _ _ _ _ ___ _ _ __.i _ ,_ _. .. ~ ~.I-U-B ENGINEERS, TNC !8. 6':; ~;: ,r ,~ _ ,,., ,, ,.. June 2, 1978 GLEPiNFIELD MANOR PHASE #1 Comment on Final Plat 1. Planning & Zoning Recommended approval provided all requirements are met concerning sewer, water, drainage, Post Office and grant- ing street variance to 1200 ft. with request that develo- per try to work with School Superintendent and Police Chief to work out traffic pattern. 2. Police Chief Green If block #2 is set aside for school I would encourage entrance from Linder road. Heavy vehicle traffic through the above subdivision could result in traffic problems especially pedestrian safety problems. 3. Councilman D. Williams a. Is block 2 lot 24 dedicated or given to the school district. If dedicated at what cost to the district? b. Does the district agree with the site? c. Open areas. d. Density. 4. Central District Health The District Board of Health has not reached a decision at this time on the use of interim sewer system for the development. 1~ June 2, 1978 SUNNYBROOK FARM #2 Comment on Preliminary Plat 1. Planning & Zoning Recommended approval subject to NO move-ins until sewer is active; will meet all new Comprehensive plan rulings as decided Commission; consisting_of.50 lots. 2. Councilman D. Williams a. Developer must agree to connect to sewer when the new plant is on line. b. Who will own park and how big is it? c. Bike paths. 3. Central District Health No interim community sewer system because of high ground water. 4. Post Office Curb side boxes required. 5. Ada County Highway District a. Shall provide ACRD and County Engineer with detailed street and drain plan. b. Shall provide traffic development plan. c. Shall provide all street improvements to ACHD standards and specifications. ~g ~~I~~intY ~i~n eA) 1'1`1+.~r~f M E R I D I A N I N S U R A N C E A G E N C Y 108 East Third Meridian, Idaho 83642 May 10, 1978 City Couneil City of Meridian Meridian, Idaho 83642 Gentlemen: This is to advise that we have received the new premiums on the insurance for the City for the ensuing year, beglnning May 15, 1978, as follows: Blanket Fire Coverage (Fire, Extended Coverage, Vandalism & Malicious Mischief) INSURANCE WRSTTEN AT 90% OF THESE FIGURES Buildings (100%) Contents (100%) City Hall Fire Station City Garage Warehouse Sewage Plant Four Pump Houses at $1,100 ea. #5 pump house Pump house at Meridian Manor Well #8 City park, pump house Wells #9 & 10, pump houses @ $4,400 ea. Pump & Motor Pump Sprinkling pump Service Well #2 pump Service Well #3 ASP Service Well #4 pump & grating 100,650 10,340 83,463 18,700. 7,370 36,666 16,500 2,200 4,400 5,500 6,600. 13,200.. 8,800. 2,750 11,000 2,750 5,500 2,209 3,300. $341,889 Totals Insured at $307,700 Vehicles $100/$300/$100,000 Limits Three Fire Trucks Each $157 Five Police Cars Each $200 Four P.U.'s & 1 Van Each 98 160 Ford P.U. 1 Dturq~ Truck Grader Backhoe 1876 3 wheeler 1977 GMC Slue Truck.- 1976 Van 9RU Uninsured Motorist Coverage Auto Non-Ownership Coverage Total Cost for vehicles Less Experience Credit $294,479 $47!,410 Premi.tun $1,084.. Liability Physical Damage ~ 471 1,000. 490 138 182 246 included no cost 48 269 295 60 29 $3,228. 223. 329 ~ 293 *~ Total Premium $3,627. .~, ~~ • - 2 - Liability Coverages $300,000. $100,000. Property Damage (Most items subject to audit charge based on actual figures at yearend) Police $ 579 Firemen 284 Streets & Roads 487 Parks & Playgreands 25 Waterworks M&C (payroll $24,974) 770 Sewage Disposal Plant 357 Sewers, per mile 59 Sewer Cleaning if any Office on West Bower 10 Warehouse 38 Vacant Land 21 Reflase Receptacles 38 Bldg. Demolition if any Construction 72 Water Mains 178 Old Water Tank 50 New Water Tank 100 Waterworks 0&CP 120 Personal Injury 172 Owners & Contractors Protective 326 Blanket Contractual. 125 Employees as Additional Insureds 396 Broad Form Property Damage 212 Excess Limits Charge 16 Urilalown Exposure, incl. M&C 77 E]nergency Equipment in Van/Ambulance $900. 25 $50 Ded. Named Perils Total 4,537 Less experience credits allowed 671 Total $3,866 Water Tower -New $330,000 Premium included with Fire Section Total Premium for 1978/79, subject to audit $8,577. I have been advised that the corrections we listed before were not allowed since the credits have already been given in the corrected figures as detailed above. We trust you will find this renewal acceptable and we will continue to give you the same fine service you have had for the past twenty years. Sincerely, Betty A. Thierhause * Fire, Theft & Combined Additional Coverage ** Fire, Theft, CAC & $100 Ded. Collision ,„., Lw.~rna4 'i•ehai / N%1~aT,~; - n ~ ,r ' a pi`., ,~~~ ~ ti q .J/e~M S~ CENTI~L DISTRICT HEALTH DEPAF~`MENT ' `; r X. ~ `~ ~ , MAFN OFFICE ~~ .1455 NO.-0RCHARp Serving the BOISE, IDAHO 83704 counties oj..; . Y TELEPHONE ~~Y t3 6 pp~1 RECD ' 376-6211 - g, ~ i. ~ k a it .May 2A, 1978 ,_- ~,. ;. rx', Mayor Don Storey and City Council: *, s, r~ For consideration in the amou nt of $500. D0, the Centrall District' Health' Department hereby agrees to enforce the City'af Meridian Restaurant ~t;;;,` ry, Grading Ordinance with a minimum of four inspections .per year for each ; , establishment during the calendar year 1978. , . . , 5, ";,_ If you find this agreement su itable to you. please sign and return the agreement"to this office. ;" ~~~ v } ' ~ ~ ~ ~ ' . Fritz R. Dixon, .'D., Director Do torey; Mayor ,.';' CENTRAL. DISTRICT HEALTH DEPARTMENT CIT OF .MERIDIAN 4 "~?c, Q~ t y,~ ~i /97~' „~ a 6'.. ,. ~: k I .: f~ . .