07-561 Amdmt to SOP for Clothing Attire
CITY OF MERIDIAN
RESOLUTION NO. (J1- 5(1) I
BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD
OPERATING POLICY AND PROCEDURE MANUAL TO AMEND POLICY
NUMBER 6.14 (APPROPRIATE CLOTmNG ATTIRE FOR WORK PURPOSES
AND PROCUREMENT); AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF CITY OF
MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations,
polices and procedures for the City of Meridian;
WHEREAS, the City has previously approved a Standard Operating Policy and
Procedures Manual in 2002 for application to all employees of the City;
WHEREAS, the City Council may amend the Standard Operating Policy and
Procedure Manual from time to time as necessary to incorporate changes as needed; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policy and Procedures
Manual is hereby amended to amend policy number 6.14 (Appropriate Clothing Attire for
Work Purposes and Procurement), a copy of said policy is attached and incorporated by
reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect immediately upon
its adoption and approval.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO,
this 8th day of -1)( ~ ' 2007.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
gtt' day of ~- ,2007.
APPROVED:
Tammy de ee tl, Mayor
RESOLUTION TO AMEND THE SOP MANUAL AMENDING POLICY
NUMBER 6.14 - APPROPRIATE CLOTHING ATTIRE FOR
WORK PURPOSES AND PROCUREMENT Page 1 of 2
ATTEST:
~k& r ~-
William G. Berg, Jr., Cit;&;'1l
SEAL
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RESOLUTION TO AMEND THE SOP MANUAL AMENDING POLICY
NUMBER 6.14 - APPROPRIATE CLOTHING ATTIRE FOR
WORK PURPOSES AND PROCUREMENT Page 2 of 2
Exhibit 'A'
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 6.14
SUBJECT: APPROPRIATE CLOTHING ATTIRE FOR WORK
PURPOSES, AND PROCUREMENT
PURPOSE: To provide guidelines to employees regarding appropriate attire for
the workplace and the use of City funds for the procurement of
work clothing and uniforms.
POLICY: City employees may be issued clothing for work purposes. This
clothing may be required to be worn during work to identify the
individual as a City employee. Each Department may have
different articles of clothing purchased for this purpose.
Additionally, articles of clothing may be purchased by an
employee with the approval of their supervisor as an employee
incentive. The Department Director has the final authority in
regards to all purchased clothing.
This does not apply to the clothing or allowance supplied to
employees based upon contractual requirements.
Employees are held to the same standards of conduct and
behavior whether it is during their normally scheduled work
period or not when they are wearing identifiable City of
Meridian attire.
AUTHORITY & RESPONSIBILITY:
The Department Director will approve all purchases of work
clothing or uniforms either by an established policy and procedure
or by individual approval of purchase order. Purchased clothing
must remain in good condition and appearance for work purposes.
The Department Director shall also be responsible for setting the
standard of attire appropriate for their department. The attire worn
should be appropriate for the job performed and appropriate for the
necessary public contact that the job requires.
PROCEDURES AND RELATED INFORMATION:
I. All clothing purchased must be practical and appropriate for the job being
performed. Clothing should be inscribed to indicate the employee is an
employee of the City of Meridian.
Page 1 of3
Exhibit' A'
II. Employees are to take reasonable caution in the cleaning and maintenance of
all supplied clothing.
III. If clothing or uniforms are supplied, the employee is required to wear the
provided clothing or uniform in accordance with departmental policy or as set
by the Department Director. If clothing is worn or destroyed sooner than
normal the employee will be responsible for replacement. Exceptions must
be approved by the Department Director-;-
IV. Upon separation from employment the City reserves the right to request
the return of aU issued items and may withhold the employee's final
paycheck until aU items are returned.
DEPARTMENTS
Office and Administrative Staff for all Departments
Office and administrative staff in all departments of the City may request
to purchase City of Meridian logo clothing at the discretion of the
Department Director, but it may not exceed funds budgeted for "employee
incentives" annually. The employee may have the option to apply this
designated amount to a larger purchase, with the difference being paid by
the employee.. The City logo may only be placed on articles of clothing
that are appropriate for the workplace.
Public Works Field Inspection Personnel
Employees may be issued shirts, sweat shirts, and other outer wear such as
coats and overalls.
Overalls and other outerwear are exempt from the safety color
requirement. The Director may authorize other clothing type that is work
related to the position of the employee. Employees are provided with
City logo hats
Police Department
Uniform and dress requirements for all Police Department personnel are
detailed in Meridian Police Department Policy and Procedure Chapter II
Section 3 Uniform and Equipment.
All sworn officers receive a clothing allowance per year and are allocated
additional chits for dry cleaning; initial uniforms and equipment are
purchased and supplied by the department on hire.
Page 2 of3
Exhibit' A'
Non- sworn personnel are governed by the section on office and
managerial staff.
All clothing allowance is paid directly to the employee and is taxed.
Fire Department
Uniform and dress requirements for all sworn Fire Department personnel
are detailed in Meridian Fire Department Rules and Regulations Article 3-
Appearance and Uniforms.
All firefighters including the Chief and Deputy Chiefs receive a clothing
allowance per the current union contract.
Waste Water Treatment Plant and Water Department
Employees may be issued shirts, sweat shirts, and other outer wear such as
coats and overalls.
Overalls and other outerwear are exempt from the safety color
requirement. The Director may authorize other clothing type that is work
related to the position of the employee. Employees are provided with
City logo hats
Parks
Employees may be issued shirts, sweat shirts, and other outer wear such as
coats and overalls.
Overalls and other outerwear are exempt from the safety color
requirement. The Director may authorize other clothing type that is work
related to the position of the employee. Employees are provided with City
logo hats.
Page 3 of3