07-560 Amdmt to SOP for On Call / Call Out Policy
CITY OF MERIDIAN
RESOLUTION NO.
t} 7- 560
BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD
OPERATING POLICY AND PROCEDURE MANUAL TO AMEND POLICY
NUMBER 3.4.5 (ON-CALL / CALL OUT DUTIES AND COMPENSATION); AND
PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF CITY OF
MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations,
polices and procedures for the City of Meridian;
WHEREAS, the City has previously approved a Standard Operating Policy and
Procedures Manual in 2002 for application to all employees of the City;
WHEREAS, the City Council may amend the Standard Operating Policy and
Procedure Manual from time to time as necessary to incorporate changes as needed; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policy and Procedures
Manual is hereby amended to amend policy number 3.4.5 (On-Call / Call Out Duties and
Compensation), a copy of said policy is attached and incorporated by reference as Exhibit
"A".
SECTION 2. This Resolution shall be in full force and effect immediately upon
its adoption and approval.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO,
this ~ ./'!; day of ~ J ' 2007.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
B f'!:;- day of ;y, A.-J ' 2007.
APPROVED:
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RESOLUTION TO AMEND THE SOP MANUAL AMENDING POLICY
NUMBER 3.4.5 - ON-CALL / CALL OUT AND COMPENSATION Page 1 of2
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RESOLUTION TO AMEND THE SOP MANUAL AMENDING POLICY
NUMBER 3 .4.5 ~ ON -CALL / CALL OUT AND COMPENSATION Page 2 of 2
Exhibit 'A'
CITY OF MERIDIAN
STANDARD OPERATING PROCEDURE
NUMBER 3.4.5
SUBJECT:
ON-CALL/CALL OUT DUTIES AND COMPENSATION
PURPOSE:
To provide guidelines regarding employees being on-call and
being called out to perform emergency work beyond normal
working hours.
POLICY:
Certain City employees may be placed on the on-call duty as
directed by the Department Director or their designee. On-call
duties are defined as being reasonably available to respond to City
business during hours beyond the employee's normally established
workday.
AUTHORITY AND RESPONSIBILITY: Department Directors, or their designees,
shall be responsible for establishing an on-call roster, scheduling
on-call schedules, and ensuring that proper records are kept and
submitted to record time worked.
PROCEDURES AND RELATED INFORMATION
I. ON CALL PERIOD
A. On-call hours are defined as those beyond the employee's normal work
schedule, including City recognized holiday.
B. An on-call employee forfeits their on-call duty if he/she calls in sick or
goes home sick. The Supervisors shall be notified and may arrange
alternate coverage. An employee may retain their on-call duty ifthe
employee uses sick leave to attend an appointment during work hours and
will be available for on-call duty at the end of their normal workday. If an
employee simply has an appointment but is not ill they may keep their On-
eall duty but are required to call the office before 5:00 PM to be updated
on pertinent information
C. Employee must respond to the call within the specified period of time
designated by their respective departments.
D. Failure to respond to request for assistance or to respond within the time
specified can be the subject of discipline up to and including termination.
Page 1 of3
Exhibit' A'
DEP ARTMENTS
I. PUBLIC WORKS - WATER
A. All on-call employees must have a minimum of a current Class 1 Water
Distribution License issued by the State ofIdaho.
B. The maximum response time for an emergency call out shall be one (1)
hour.
C. On-call duty is mandatory for licensed operators unless the Superintendent
expressly approves an exclusion.
D. If an employee uses sick leave for a medical appointment but is not ill they
may keep their on-call duty. However, the employee is required to contact
the office before 5:00 PM to be updated on pertinent information.
E. A supervisor must approve trading on-call duties before the end of the
work period.
III. PUBLIC WORKS ~ WASTEWATER
A. Currently only as designated by the Superintendent of the Wastewater
Treatment Plant.
B. The maximum response time for an emergency call out shall be one (1)
hour.
IV. POLICE
A. Any employee on-call must respond within thirty (30) minutes ofthe
request for assistance.
V. COMPENSATION
A. ON CALL
"On Call" is a mandatory job requirement for certain positions. Although
it is a condition of employment, the City of Meridian does recognize that
being on-call may have some limited restrictions upon an employee's off
work time and opportunities. Because of this the City is willing to
compensate the employee accordingly at the defined rate of:
Weekdays - 1 hour per day;
Page 2 of3
Exhibit' A'
Weekends - 2 hours per day;
Holidays - 4 hours per City-recognized holiday.
(Example: Standard 40 hour work week/M-F/8-5=9 hours of extra
pay)
All "on-call" time will be compensated as "extra hours" on the employee's
time sheet. The time will not count as hours worked" for Fair Labor
Standards Act (FLSA) purposes and cannot be paid or counted towards
pay at an overtime rate. The employee will be paid their straight time for
the specified amount.
B. CALL OUT
"Call out" is also a mandatory job requirement for certain positions.
Although it is a condition of employment, the City of Meridian does
recognize that being called out may have some limited restrictions upon an
employee's off work time and opportunities. Because of this the City is
willing to compensate the employee accordingly at the defined rate of:
Minimum of one (1) hour straight time;
Remaining time to be added to the employee's standard work week.
The on-call employee will be compensated at their actual hourly rate
until the completion of the event giving rise to the call out.
Compensation for call outs begins when the employee begins leaves from
their location when they receive call out to respond and they leave their
current location and ends when the employee returns to the employee's
original location or would have returned if the employee were to choose to
go elsewhere.
C. OTHER
Paid leave (sick or annual) and holidays do not count toward the forty (40)
hours in accordance with the FLSA.
Approved May, 2007
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