2024-03-26 Work Session Meridian City Council Work Session March 26, 2024.
A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, March
26, 2024, by Mayor Robert Simison.
Members Present: Robert Simison, Liz Strader, Luke Cavener, Anne Little Roberts and
Doug Taylor.
Members Absent: Joe Borton and John Overton.
Also Present: Chris Johnson, Bill Nary, Crystal Campbell, Lyle Ludwig, Joe Bongiorno
and Dean Willis.
ROLL-CALL ATTENDANCE
X Liz Strader Joe Borton
_X_Anne Little Roberts John Overton
_X_ Doug Taylor _X_Luke Cavener
X Mayor Robert E. Simison
Simison: Council, we will call the meeting to order. For the record it is March 26, 2024,
at 4:30 p.m. We will begin this afternoon's work session with roll call attendance.
ADOPTION OF AGENDA
Simison: Next item up is adoption of the agenda.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: We do have one change. We are going to move Item 22 off of our Consent
Agenda for a brief discussion. With that change I move that we approve the agenda.
Cavener: Second.
Simison: Have a motion and a second to adopt the agenda as modified. All in favor
signify by saying aye. Those opposed nay? The ayes have it and the agenda is agreed
to.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
CONSENT AGENDA [Action Item]
1. Approve Minutes of the March 5, 2024 City Council Work Session
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2. Approve Minutes of the March 5, 2024 City Council Regular Meeting
3. Approve Minutes of the March 12, 2024 City Council Work Session
4. Approve Minutes of the March 12, 2024 City Council Regular Meeting
5. Apex Northwest No. 4 Sanitary Sewer and Water Main Easement
(ESMT-2024-0005)
6. Vertex Subdivision No. 2 Pedestrian Pathway Easement (ESMT-2024-
0008)
7. Firenze Plaza Shop Water Main Easement (ESMT-2024-0018)
8. Foxcroft Subdivision No. 2 and No. 3 Sanitary Sewer Easement
(ESMT-2024-0028)
9. Chipotle AFC Buildings Water Main Easement (ESMT-2024-0042)
10. Foxcroft Subdivision No. 2 and 3 Pedestrian Pathway Easement
(ESMT-2024-0043).
11. Aviation Subdivision Water Main Easement No. 2 (ESMT-2024-0044).
12. Summertown Subdivision Sanitary Sewer and Water Main Easement
(ESMT-2024- 0045)
13. Hatch Industrial Water Main Easement No. 1 (ESMT-2024-0047)
14. Village Apartments Phase 1 Sanitary Sewer and Water Main
Easement No. 1 (ESMT-2024-0048)
15. Water and Sewer Main Replacement - E. Idaho Ave., N. Meridian Rd.
to NE 6th St.: Temporary Construction Easements
16. Final Plat for Foxcroft Subdivision No. 2 (FP-2023-0031) by Kent
Brown Planning Services, located at 3500 W. Pine Ave.
17. Findings of Fact, Conclusions of Law for Linder Condos (H-2023-
0074) by The Architects Office, PLLC., located at 300 N. Linder Rd.
18. Findings of Fact, Conclusions of Law for Stonehill Church (H-2023-
0041) by Stonehill Church, located at 799 W. Amity Rd.
19. Findings of Fact, Conclusions of Law for Ultra Clean Franklin (H-
2023-0064) by KM Engineering, LLP., located at 3070 E. Franklin Rd.
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20. Development Agreement (Watts Meridian Medical Partners H-2023-
0075) Between City of Meridian and Reves, LLC for Property Located
at 1256 S. Rackham Way
21. Approval of Compensation and Construction Stipulation Letter with
Williams - Northwest Pipeline for a pipeline replacement project that
includes a small portion of City Well 32 lot
Simison: Next -- first item up is the Consent Agenda.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I move that we approve the amended Consent Agenda, for the Mayor to sign
and Clerk to attest.
Cavener: Second.
Simison: Motion and second to approve the Consent Agenda. Is there any discussion?
If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the
Consent Agenda is agreed to.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
22. City of Meridian 2023 Financial Audit Report
Simison: Next item up is Item 22, the City of Meridian 2023 Financial Audit Report,
which was removed from the Consent Agenda. Recognize Council Woman Strader.
Strader: Thank you, Mr. Mayor. Just briefly I wanted to discuss our 2023 Financial
Audit Report. We owed our CFO some feedback as a Council, if we had any questions
or concerns regarding the audit and, then, he had asked us a question whether we
wanted to speak directly with the auditors. Just briefly, I know that today might not be
the best day for some extended speaking, our CFO has lost his voice, but I could just
summarize. I did have a pretty in-depth conversation with Todd regarding the one
material finding in the audit report, which is in the procurement department. So, there
has already been a remediation of that finding. It wasn't something earth shattering. It
was a change in policy that was already reflected as part of our procedures. We have
made that change. So, I'm comfortable that we have addressed that finding. And, then,
in addition to that the Finance Department and I discussed the appropriations we have
already made in previous fiscal years for internal control audits. It sounds like the plans
for those are proceeding apace. So, I just wanted to provide that update and I thought,
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Mr. Mayor, you could check if any other Council Members had questions, comments or
desire to speak with the auditors at a later date.
Simison: Okay. Council, any additional comments, questions, concerns?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Fantastic. It sounds like we are in good shape. With that I move that we
approve Item 22, the City of Meridian 2023 Financial Audit Report.
Cavener: Second.
Simison: Have a motion and a second to approve Item 22, to the City of Meridian 2023
Financial Audit Report. Is there any discussion? If not, all in favor signify by saying
aye? Opposed nay? The ayes have it and the item is agreed to.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
DEPARTMENT / COMMISSION REPORTS [Action Item]
23. Meridian Arts Commission Annual Update
Simison: Next item up is under Department/Commission Reports, which is the Meridian
Arts Commission annual update. I don't know if Cassandra or Crystal is going to come
up -- all right. It will be Crystal. One of the duties as new chair is coming in and giving
that update. So, Crystal, thank you for being here.
Paulson: Thank you. I'm just going to pull up the slideshow. It's all good. All right. As
you heard, my name is Crystal Paulson. First of all, I want to thank Mayor Simison and
the City Council for allowing me to come and speak with you today about what we are
doing in the Art Commission. All right. So, our commission is looking a little different
than it did last year. We have new council members as of last year. Myself, being
Crystal Paulson, Brecken Bird and Shaun Muscolo are all new and, then, we just added
Bridget King and so it's been fun to be a part of the commission and see everything that
we do. So, this is just a review of what we have done in the last year. So, these are the
goals that were adopted for December 2022-2023. As you can see some of them are
ongoing and some of them we have completed. Okay. So, through the Meridian Arts In
Public Spaces, also known as MAPP, through this ordinance City Council allocates 50
cents per Meridian resident to complete the public art project. Some of the slides that
you are seeing is showing what we do with that. So, this is Carlton Place, the stop sign
by Sector 17. It's a local artist collective. This is at the Meridian pool in celebration with
their 50th season and it was a partnership with West Ada Recreation District. I don't
know if you know this, but I actually teach classes on the second level of the pool house
and the artists that did this -- they were done in two days. So, they were really great. It
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looks good. If you haven't seen it maybe drive by or go by the dog park and see it. It's
on that side. And it really did turn out very nice. The traffic box series. This is one of
our ongoing projects. So, every year they go through and they have a company check
them, make sure they are in good shape. So, we have -- you can see some of them. In
the top right corner you will see one of the boxes that was actually -- a family reached
out to us, because their student passed away and they asked to have their art on the
box and so the commission partnered with them and able to do that. This is a beautiful
piece. If you haven't driven by -- I haven't gotten the chance to go and actually look
really close at it, but just driving by it's beautiful and the light shines on it. It really
reflects and this is Water Metrics by Eileen Gay. It's at the Five Mile Creek Trail hub.
And there is also a geocache inside of it. So, if you do geocaching it would be a good
opportunity to go check it out. All right. So, I know many of you were at the Discovery
Park opening and I don't know if you have been to the park, but it's very -- it's amazing.
It blows my mind. So, we did partner with the Parks Department and other people, too.
If you look at the signage you can see some of the signage that's going on. We also
have these benches. I don't know if you have actually sat in the bench, but for someone
my height they are very comfortable. These are actually -- if you look at the shape of
them they are like a tank and they have cut it straight from that tank, so it's recycled,
and they were stainless steel tanks and they are actually really cozy. So, as a patron of
the parks I think that's an important feature and they are beautiful and they tie with
some of the theme. All right. So, this is The Hole Ballgame by UrbanRock Design and
this is over by the ball fields. If you haven't taken a look at this, it's -- it's really cool,
because if you walk around it you can see some things from each angle and, then,
when you stop right where the two pieces meet it actually forms a person in the inside in
the negative space. All right. So, on the left you will see the sculpture Fanfare by Steve
Parker. This is actually going up this week. It was held off because the artist couldn't
get it done for the opening. So, we have extended -- we -- we worked with the original
time and it's really cool -- hello? Okay. Because it deals with sound and so it's very
interactive for people of all ages and, then, there is also -- if you look at the bike racks,
they are definitely unique. They match with the benches and those just arrived and
those will be going in as well. Okay. So, ongoing and upcoming public art projects in
development. So, in 2024 the transit shelter wraps -- so, we started this last year. It's
moving forward and these are going to be really awesome once they are all done. They
are going to be full of color. They are going to be lovely. And, then, of course, the
continuing traffic box program. As I said before, they review those, they see which ones
need to be replaced and, then, they add new ones. Chateau Park. This is a really
exciting project, because it is bringing a lot of the community together. People that live
there. Parks and Rec. People from the Commission. And so they are all working
together to make this a fabulous place for people to go. And, then, looking forward to
2025. Of course, the traffic box program will continue. I know a lot of people love the
traffic box program. They are looking at the Linder overpass Meridian sculpture and
downtown Quick project. All right. So, performing arts. This is really exciting. It may
not look it just yet, but looking at it I mean the people are excited. But last year we had
two groups of people that were interested, so we just split the funds. This year we had
five groups. So, that's a significant growth. They needed -- I believe it was 70,000
dollars. Obviously, we couldn't accomplish all that. So, we did give out 7,000 dollars to
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different groups and it was through the voting system, so it's exciting to see that this
program is having further reach into the community. 2023 Concerts on Broadway. I
don't know if you guys have been to the Concerts on Broadway, but they are a lot of fun.
It has really good energy. The crowd has a lot of really good energy. The poster that
you see here was done by local artists and it was really well received by the community
and they had a really good time when they came. As you can see we have opening
acts for each of the shows and, then, the headliners as well. This is the Art Week poster
for 2023. If you notice it's done by the same artist. Every year we do an art drop and I
like to get involved with the art drop. So, I will drop art off and I will talk to people and I
do a class every time downtown and so you see grandparents bringing their grandkids
and stuff. So, we do the art job. It's a fun part. They bring art. They pick up art. It's
kind of like hide and seek with art. And, then, the community art party -- we combined
the chalk art contest, the Buskerfests with live music and hands-on activities from
different members of the community. Classes that were offered. The History Rock that
was really popular. Entrepreneur class, writing class and, then, the plein air class,
which I thought -- there was a discussion panel at the Initial Point Gallery that was really
well received and, then, the gallery reception and, then, here is a visual of the
community art party. On the left you can see a student participating in -- sorry. I say
student, because I'm a teacher, but a young lady participating in art done by one of the
vendors down there. Then you can see an art piece done on the community center and
that was done by one of the art commissioners and it was fun, because it was at the
same time as the chalk art competition. So, people go and talk to him and interact with
him and ask him about what he was doing. Then the next set of pictures is the
BuskerFest. We had a huge amount of youth turnout for that and they were the
performers. So, that as a teacher that was really exciting to see. And, then, the last
images you can see from -- those were two of the winners of the chalk art competition.
Okay. So, Initial Point Gallery. This year in 20 -- well, last year technically -- in 2023 11
total exhibits, with 236 artists, one solo show and the WASD Youth Art, which happens
every day, four organization groups exhibited and five group shows. Because of the
group exhibits that's why our number is so high for individuals that participated and,
then, our current show is the dance studies and that was a partnership with Bosco and
Ballet Idaho and they worked together to create art for that show. They also did Ballet
Idaho during the opening. They had a couple of dance performances and there -- there
were a lot of people that showed up to that show. It was probably one of our best
attended. This is our next upcoming show. It's really exciting. Stillness in the West.
And so Rick Jenkins -- I used to work with him. So, he was kind of like a mentor to me.
So, I'm really excited to see that. And you can see it's going to be beautiful art. If you
guys can come down that would be great. So, a review of the 2020 to 2025 MAC
strategic plan. So, we did go over the strategic plan this year. Jessica Peters, our
former chair, she led that and we revised -- a lot of things were in that plan that we don't
actually do, because it was written before we were a commission, so we have better
perspective and so we have gone through and kind of seen what we are meeting and
where we need to go and so it was very -- I think it was a good thing to -- also because
that's when I applied. That's what I looked at to see what the commission did, so -- and,
then, Meridian Art Commission adopted goals for 2024. Some of these are ongoing.
Like our traffic boxes, things like that. And, then, of course, if you don't already follow
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the art commission, I suggest you do, because you will know when all the galleries are,
you will see the cool things that we do -- and I'm sure you already know, but if you don't
you can check it out. So, this is the time where we get to answer any of your questions.
Make them easy. If you have any questions this is the time I will answer them for you.
Simison: Thank you, Crystal. Council, any questions?
Little Roberts: Mr. Mayor?
Simison: Council Woman Little Roberts.
Little Roberts: Mr. Mayor. Crystal, thank you so much. I'm back to the Council after
four years off and it's amazing to see the transformation with the Arts Commission. So,
thank you to you and all of those serving. A couple of questions. One is just because
I'm apparently pretty naive. I have no clue what a BuskerFest is and was curious.
Paulson: Well, thank you, Mayor Simison and Council Members. So, I didn't know what
it was either. So, a Busker is basically a street performer and we don't actually have a
ton of those in the area, so I think that's part of the reason that the youth came, but it's
basically a street performer. So, it could be a juggler. It could be someone dressed up
performing. A belly dancer. Anything like that.
Little Roberts: Great. Thank you.
Paulson: Yeah.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Crystal, wow, what a busy year, particularly with so many new
commissioners. I love seeing the enthusiasm for the work as you are presenting. So,
thank you. A couple just quick comments and, then, maybe -- maybe a challenge for
you to take back to the commission. So, first, I appreciate you kind of highlighting all
the different types of art sculptures. You know, art is so subjective and you have found
a good blend of different things for different people's tastes and I just -- want to applaud
that and continue to commend that kind of diversity of -- of what art means to a lot of
different people. My -- my questions I think probably for the commission is -- really
pertains to the MAPPs ordinance and if -- if the funding that the ordinance collects is
going to continue to meet the needs of the commission and, if not, I think we -- I would
certainly invite you to bring that feedback back to us, either as a special presentation or
your next year's annual update for something for the Council to consider some
modification. And, then, I think an ask. Particularly I -- I was at -- I was a drama kid in --
in school and so I have such a love and appreciation for performance art and to see
there is a lot of enthusiasm about that excites me and certainly there is challenges
where there is lots of organizations that can use our support. One of the things that
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caught my eye was that some of the grant dollars that you provided to the Treasure
Valley Children's Theater was to offset the cost of tuition through that program and so I
would encourage you -- you got a great member of our parks department that is here.
Maybe there is an opportunity to get those programs offered through our city recreation
guide and the reason why I would suggest that is that the city also has the Care Enough
To Share program, which offers financial assistance to those that are in need to be able
to take advantage of our programs and that may allow you to, one, get more access for
students that want to do performance art and also preserves some of your funding to be
able to continue to support ongoing performance art, because I think it's a -- it's a huge
impact on our community and I just encourage you to keep doing a great job.
Paulson: Okay. Thank you. We will definitely look over that and see what is possible
for that.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Thank you, Crystal. I want to compliment you. I think you are doing a
fantastic job. One piece of feedback I have received from a constituent was a question
that might have been forwarded to you by Dave Miles, but it was a question about the
hours of the Initial Point Gallery is open and I know that there are a lot of people who
work, you know, different hours and they want that art to be accessible. So, I was
hoping you could kind of walk us through at least for the opening receptions, you know,
do those happen in the evening sometimes? Kind of give us a flavor for when that
gallery is open. Because I think people might find that information valuable. Thanks.
Paulson: So, I can address part of it and, then, I'm going to refer to Cassandra for the
other part. So, the Initial Point Gallery is open whenever City Hall is open. The opening
shows do extend a little bit past the opening of City Hall. So, now I'm going to refer to
Cassandra for the rest of that.
Schiffler: Mr. Mayor, Council Member Strader, yeah. Your constituent is not the only
one. I know artists and others have wished that the gallery would be open longer hours,
but it is open during when City Hall is open, other than the first Tuesday of the month
during the gallery reception, the -- some of the difficulties around that is when City Hall
is closed trying to open it and staff it and security and HVAC and elevators, that all just
kind of has to be open. So, there -- so, there are some challenges to opening it on
other hours.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Yeah. I understand that and I think it would be probably a pretty large expense
to do so. I would be curious what it would be. For the first Tuesday, though, that you
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are open for those initial receptions, is there kind of a rule of thumb of how late you do
stay open?
Schiffler: 7:00 p.m.
Strader: 7:00 p.m. Thanks. That -- that's helpful, because that is, you know, a little bit
different and would help I think some people that get off work at a different time.
Appreciate the information.
Simison: Council, any additional questions?
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Not an additional question just one more comment, since we have got
Cassandra up here. I just want to share with Council -- I don't know if you are an avid
reader of the Idaho Business Review like I am, but this morning the IBR announced this
year as 40 accomplished under the age of 40 and our own Cassandra was recognized
and so just want to congratulate you for being recognized and appreciate your great
work for our commissions and our community. It's a win for everybody and we sure
appreciate you.
Schiffler: Thank you.
24. Historic Preservation Commission Annual Update
Simison: Thank you very much. And, Cassandra, why don't just stick around while
Blaine does his thing or -- or not. So, with that we will move on to Item 24, which is this
Historic Preservation Commission annual update and we will invite the Chair Blaine
Johnston up to make comments.
Johnston: Mr. Mayor, Members of City Council, thank you for this opportunity to give
our annual report. We have had a very productive year this past year -- if I can get this
to work. Up? Down? There it goes. As most of you probably realize we have got a big
-- we have got the Meridian Speedway on the National Registry of Historic Places. It's
been a four year process. We started this back in 2020 after Firebird Raceway was
listed we thought, well, why isn't Meridian Speedway listed. It's been around a lot
longer. Through all the work, the work of our consultants, got all their submitters down,
sent to Idaho State Preservation office, went to national and they finally recognized this
this past month. So, we have had a lot of feedback in the news. While newspapers, TV
stations, I would like to podcast about this, which is a bit nerve racking, because I'm not
a real good speaker. But it was fun and that's great news for the city, HPC, and the
community itself. So, May is Preservation Month as you know. Last year we had a
good turnout. We did a walkthrough of historic properties in Meridian led by Barb Bauer
from TAG. She volunteered her time for that and greatly appreciated. We had a good
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turnout for that. We had a reconnaissance survey completed by then highlighting
important properties in downtown Meridian. There was 256 properties surveyed from
basically City Hall north. A lot of older homes that we looked at, some of the older
homes that are just sitting on -- build kits. You can bring them in and people
constructed them. So, there is a lot of interesting properties down there that we will do
some further work on. That includes the East Idaho Avenue block with the historic
buildings downtown. We also nominated the Tolleth house for position, which they have
received. Elizabeth Burgess has done a great job restoring that house back to its
origins and that's a great, great complement to downtown Meridian. And here is some
photos of the Tolleth house and Hidden Gems event. On HPC products we are
continuing our virtual tours through her friends that photograph properties downtown,
brought in future areas of the city. A picture of a Eggers farmstead. So, people can get
a look at these online, they can look at these photographs and realize the history of
Meridian. Our ongoing walking tours. They are self guided. You download the app on
their smartphones and do the self-guided tours. A lot of time people can make it down
to our designated time for Preservation Month and you need to take your family out just
to walk around Meridian and get a little bit of the history about it. We, too, have social
media accounts, Facebook, Instagram. To highlight some activities we are doing. Our
highlights our here. We are also trying to create some interesting content in those for
people to look at and comment on as far as buildings and history of Meridian. What's
next is we are updating our historic preservation plan. The last one was completed in
2014 and, obviously, Historic Preservation Office recommends we update this every ten
years. So, our ten years is up. We just received a grant from SHPO to do a major
portion of this work, so we are thankful for SHPO recognizing our efforts in preserving
this. That will give us a framework for what we want to do for the next ten years in
preserving our downtown Meridian, but other historic properties in the city. With that I
thank you, Mr. Mayor, Members of City Council, and I'm open for questions. Short and
sweet. The way I like it.
Simison: Thank you. Council, questions for Blaine?
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Blaine, appreciate it -- of course it's not, Dean. But it is now. Appreciate that.
Blaine, every year I feel that you come here and I say, man, what a banner year for
HPC and I'm always wondering how you are going to top it and -- and here you are
again topping your success of last year. But I do have a question and, then, maybe also
a complement. This change with Meridian Speedway with its historical designation,
does that have any impact on its future operations, modifications to the site, new
stands, less stands? How -- how does that designation impact I guess the -- the future
of that site?
Johnston: Mr. Mayor, Councilman Cavener, as far as I know it's not going to impact the
usage at all. I have had that question before. Meridian Speedway is just going to exist
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the way it is. Operate the way it is. One of the questions that came back from the
National Park Service in our submission was back in 1980 the bleachers were changed
out from wooden ones to aluminum ones for safety reasons. They are not original to
the site, but did not detract or take away from the experience of going to the Speedway
and they recognized that for us, so as far as expansion I don't see it's going to impact
the expansion if they need to do some changes, redo the bleachers again, concession
stands, any of that stuff. I don't -- I don't see that's going to change the recognition at
all.
Cavener: Great. And, then, Mr. Mayor, just one comment real quick and I know we
have got a -- an application later on this evening that HPC provides some commentary
on and I won't speak about that specifically, I will wait until that meeting comes up. But I
just -- I want to -- I thank you and commend you and the commissioners for being action
oriented about our history and our community and just want you to know that the voice
that comes from the HPC I think really resonates with the Council and just appreciate
your great work around the Eggers Farm and making sure that the history of that site is
front and center for the Council to consider.
Johnston: Mr. Mayor, Mr. Cavener, thank you so much for your comments and we
appreciate that and we appreciate all of the things that the City Council does for us. I
appreciate -- or we appreciate being able to use Council Chambers for meetings. I
have been to some meetings where they are held in conference rooms. The work gets
done, but it's not the same feeling as meeting -- so, thank you so much for that.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I just wanted to say for a group that's focused so much on the past you are
doing a remarkable job of addressing the future and I really appreciated your moves into
virtual tours, the digital realm, everything kind of forward looking. I think that's really
important for preserving our history and I just wanted to share my compliments on that.
Johnston: Thank you so much.
Little Roberts: Mr. Mayor?
Simison: Council Woman Little Roberts.
Little Roberts: Mr. Mayor. Blaine, I just wanted to add my thanks. I, again, was -- four
years ago was able to be the liaison to the commission and just really enjoyed my time
there and it's just fabulous to see the amazing continued work that the commission is
doing saving our history.
Johnston: Thanks so much.
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25. Neighborhood Grants Program: Fiscal Year 2023 Project Close Out
and Fiscal Year 2024 Project Recommendations
Simison: All right. Thank you very much, Blaine. Appreciate it. Next we will move on
to Item 25, which is neighborhood grants program, Fiscal Year 2023 project closeout
and fiscal year 2024 project recommendation. Turn this over to Mr. Cluff.
Cluff: Thank you, Mayor and Council. My name is Jacob Cluff. I'm the community
relations and policy advisor here for the City of Meridian. I get the honor of doing the
neighborhood grants program each year. It is an ever evolving program and I wanted to
recap a little bit of what's going on, give some brief history of what the program is and
what's going on and what's going to be going on forward. To do a small recap, this is
the third year of this program. We are entering into another year of applications, which
we will talk about those funding requests later. Previously we have had two very
successful years funding five projects and I get to do some fun and get to review some
of those. So, in 2022 we funded three projects. The Beep Beep Jeep, which is a fun
little nickname to say, but at -- at Bear Creek Park, at Heroes Park a pollinator garden
and, then, had a program partnership with the American Legion right across the street.
We are going to start off with the Beep Beep Jeep at Bear Creek Park. The Burgess
family -- this was an idea from their family to honor a family member, as well as to honor
the connection that they have to the Jeep community here in Meridian and if you haven't
visited yet, it's a great play area. It's accessible to all and it's just a fun one. That
picture is of the Mayor and a couple of members in -- in attendance just having fun and
cutting the ribbon. The next one is going to be the Heroes Park pollinator garden with
Meridian Co-op Gardeners, which actually have their annual meeting right behind us
here in about 30 minutes. They would love to talk to you about that. They are very
passionate about what they do and they give us a lot for what we give them. This is all
around a great volunteer opportunity for people. They solicit to the community. They
force their kids to come out and dig holes, but they -- but they create a beautiful space
for us and this is just one of the many projects that they work around the city, but this
was one that was funded through this -- through this program, as well the flag disposal
box and disposal program with the American Legion Post 113. We have two locations
for these flag disposal boxes. One at Station 5 and one at Station 1 . 1 know they have
been getting a lot of flags and they have been going through them as fast as they can.
They have a partnership with another American Legion program and they are doing
their best. We also funded some burners for them and it's -- it's been a great program
and really inspiring to see the -- the impact that the American Legion has been -- has
been doing and I heard they just got a new -- new renovations over there, too, as well,
so -- last year we were going to fund three projects. Connection Is The Cure was going
to be that third project. They actually got a funder to -- to cover the bill, so they decided
that they were not going to take up the grant process with us. One of the projects was
our I Heart Treasure Valley in the Kelsall wheel -- and the conflict resolution training that
they do with -- they go to middle schools and elementary schools and they play a game
with the -- with the kids. Mark Thornton would love to have that game played with you
guys. So, get in contact with him, he would love to do it. But it was a volunteer
opportunity that they do. They work around the Treasure Valley. This was a wonderful
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organization that was able to add some -- add a little bit of emotional awareness for our
kids as we go forward. The other project that we funded last year would be the Center
at the Park outdoor repairs by the Meridian Senior Center. The outside was becoming
dangerous to the public and needed to be -- needed to be renovated and shored up, so
-- now let's talk about this year. This year for the 2024 1 am seeking approval and
recommendations for the 2024 budget funds for the neighborhood grant program.
Through the scoring applications we have got three projects that has rose -- that have
risen to the top. One would be the Meridian Library Foundation for books for the
Meridian Library District. The Senior Center has, again, put forth a park improvement.
This would be for accessible seating and benches for the back patio and, then, we also
have an organization called David's Hope. David's Hope is a memorial for pregnancy
loss and infant loss and they are working with the Meridian -- Meridian Cemetery District
to put together a great memorial in the new addition that they are planning. It has a
gazebo and many other things. You probably saw it in the application, so -- and thank
you, Council. I will keep this very brief and short. So, I will stand for any questions that
you might have.
Simison: Thank you, Jake. Council, questions for Mr. Cluff?
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Jake, appreciate the good work. I know it's sometimes herding cats to get
scores and applications and kind of keep that process moving forward, so I appreciate
your diligence on that. We encountered I think this year, you know, two requests that
are not being recommended and part of that was because they kind of exist on private
property and we encountered that same challenge last year and it's -- I struggle with it,
because we call it a neighborhood grant and we have yet to do a project in a
neighborhood and so I worry that by calling it a neighborhood grant program we are
inviting ultimately types of requests that we don't feel that we should fund and I guess I
-- contrary to that I -- the project, particularly the one that would take care of some of the
trees along the sidewalk area to me when -- when I was first approached about this
program it's those types of projects that I would like the city to be doing more. So, I
guess my -- my question for you is as -- as the Council -- have we created our own
limitation from being able to achieve maybe what the intention is -- is that we have got
to do better education of grants submitees to have it meet what the goal is? Help me
understand how we can get to starting to actually fund neighborhood projects, instead of
just ancillary projects as part of other taxing districts and other forms of government.
Cluff: Yeah. Mayor, Council, great question. A lot to unpack there. With your first
observation that it is called neighborhood grants and we are not funding as many things
in a neighborhood that we were initially believing that we would. That does come down
to that private-public space. I included those two, the vineyard HOA tree removal and
common area management into it, due to the fact that there was a small piece of public
property along with it. But, again, they -- it is submitted in a way that it is the majority
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going towards a private property improvement. It would be really great to sit down with
all of you guys and all of Council about what your vision is for the future, how you feel
like this program should improve. Maybe look at how we can reword it. You have some
really great experience throughout your professional career and it would be great to
lean on that and ask some questions on that, so -- I may have sidestepped it a little bit,
but please --
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I think so. I think that it -- you know, we have -- this is our -- in our fourth
iteration and certainly, you know, we did the participatory budgeting program before that
and I think we are getting closer to what I had hoped, you know, six or seven years ago
when we went down this path we would get to and, again, the desire of Council may
also change and evolve, so I -- I think potentially this summer a workshop session about
this -- I think there is some very simple changes that we could make that would make
these programs more with what is intended to be done. Frankly, I think next year if we
are getting more requests for projects that are occurring on city property I'm probably
not going to be very supportive, because we have other mechanisms that -- those
projects are important. We have got a mechanism to do it. This is really designed to go
outside of city-controlled assets to make an impact in our community. So, we will work
with the -- with the Mayor's office and get something like that scheduled sometime this
summer.
Taylor: Mr. Mayor?
Simison: Councilman Taylor.
Taylor: Jacob, good to see you and thank you for the presentation. One question on
how -- how do we get the word out, advertise, make people in the community aware of
-- of these grants? I think that might speak a little bit to some of your concern, those
who are here involved in the process and pay attention would know about it, but maybe
we are trying to help those who wouldn't be. So, I'm just kind of curious what -- what do
we do to kind of make this program available and aware to people outside of that -- you
know, the inner circle scope of those who pay attention to city governance?
Cluff: Council, Mayor, Councilman Taylor, so we have a couple of different ways that we
are doing that. We always send out a media release to our comms manager and our
comms team, as well as social media posts. We regularly -- regularly posting about this
opportunity during the time that we are allowed. We don't want to go before the
budgeting process, because I don't want to be trying to backtrack and, yeah. But as
well as sending out to previous recipients, previous applicants and, then, personal
networking, too, as well. So, direct mail -- direct e-mails, social media, press release.
First year -- not first year. Second year FY-2023, we were able to actually get a small
news story about it, too, as well, which got some good traction and had some interested
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individuals that were learning about the program and, again, this year I do want to
preface -- the numbers might be a little lower, but that's also for the fact of one of the
feedbacks that I got from last year was this -- a large file coming in to you -- coming to
Council and many of them not able to be funded. So, the idea was to try and whittle
that down to an appropriate number that was manageable and as well were able to be
funded, so --
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Just -- as we are sort of thinking about how to visit this in a workshop session
or something, what -- what is the timing in terms of when you will go back out do you
anticipate for the next round of applications? What's the timing been?
Cluff: So, Mayor, Council Woman, we will do it around the budgeting process. So, the
first week in October, once the budget is approved, we hit the ground running with as
much advertisement, both social media and with a press release. Again, it's -- I don't
want to go before -- I don't want to put the cart before the horse and get in trouble that
way. But, again, I think the effectiveness is there and the numbers don't really tell the
story with the amount of people that were contacting us, but I do think that it's a strong --
we have to continue to educate the individuals that were interested in this year, keep
them engaged for next year, teach them how to do this. Many of these individuals do
not have -- do not have the professional grant writing capability or have that experience,
but they are learning the process and they are excited about what they want to do and
what they want to bring to Meridian, so --
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Thank you. Yeah. I -- I think it would be great for us to have a workshop
session to -- to talk about the purpose of the program, how we can kind of tailor it and
how we can help make it accessible for individuals. I think that's really important, as we
are sort of, you know, covering a group that -- that doesn't normally maybe access these
types of grants. Are you looking for action from us today regarding the
recommendations listed here?
Cluff: I believe I just need approval for staff to go out -- to begin the process of getting
the contract signed for these -- in these grants that are recommended from -- from the
scoring and, then, compiled by myself.
Strader: Got it. Mr. Mayor?
Simison: Council Woman Strader.
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Strader: I thought the recommendations made good sense. I -- there was a question in
my mind about the additional tree removal items and I do think we need a workshop
session to sort of talk through those types of applications, but I did think that -- that
these three items made good sense and would help our community. Particularly,
thought that the memorial for pregnancy and infant loss was a very unique type of
project that I thought, you know, could really impact the community. I'm curious if
Council has other feedback about these three recommended projects, if we are going to
continue discussions about the purpose of the program and intent, we can, but
wouldn't -- if we are all supportive of these three projects I would think it would make
sense to move those forward tonight.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Maybe a question for our -- for our legal staff or Jake is -- I'm supportive of
the three recommendations, but I would -- where we have excess budget, also funding
the -- the tree and plant project, because I believe it's in line with the intent of the
program, but I just want to make sure there wouldn't be any concern from legal that we
are moving outside of the bounds of kind of what the letter of the rule states versus kind
of maybe what has been intended by Council with this program.
Nary: So, Mr. Mayor, Members of the Council, I mean, again, it's -- it's your program, so
you are certainly free to deviate slightly if you need to.
Cavener: That would be my recommendation is that we take the three recommended
by staff, but also include the tree implant project as the recommendation by Council.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I have struggled so much with the inclusion of, you know, these enhancements
for private property. I'm still -- I'm still grappling -- still grappling with whether that's our
role. I think I would be open to doing it on a pilot basis on this one and trying to see if
we can work through that legally and kind of what -- you know, if we could have legal
and the team kind of report back on what the challenges are and what we are
encountering. I don't think it's going to be -- it doesn't sound like it's going to be as
straightforward as we are all hoping, but I think I'm open to trying to do that with those
projects and that's new ground that we would be trailblazing, but from what I understand
from people that were on the Council that was part of the intent of the program. So, I'm
open to trying that just for feedback.
Simison: Got a lot of thoughts, but I'm going to withhold them for now, because I think
this open -- this does open up a box in a lot of different ways that's -- I mean we have
been very diligent in art, for example, of not putting art on things that we don't own.
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March 26,2024
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That now -- I think that -- you know, Emily's not here. I don't know how to -- I'm not
involved in the conversations and maybe Dave or Jake wants to -- I know she's had
some very strong opinions on this. She is not the city attorney. He is sitting right there.
But just as -- if we go down that road I think we are -- we can call it a pilot project, that
does change the dynamics of how we view pretty much everything that we spend
money on potentially. Or not.
Miles: Mr. Mayor and Council, your comment is very important and valid. I think we
have worked through this program and run into roadblocks before, but I do appreciate
your -- your comment and suggestion, Council Woman Strader. I think we could
certainly look at it and bring back the feedback as we progress through the process. I
can't stand here and say that we can make it happen given the rules that we have from
finances and the legal aspects of where we can and can't spend money as a city entity,
but happy to look into it and I think this has been probably the primary area where this
program has sort of met the struggle of the desire of the Council and what the city could
actually do and we are always open to try and find how we can navigate that if we can
and if we can't we can come back and tell you we can't.
Cavener: Mr. Mayor?
Simison: Yeah. And just to add in like -- if it's a finance policy we can change the
finance policy. That's not an issue. If it is state law, then, where -- what are you willing
to do in opposition to state law?
Cavener: So, Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I think Council Member Strader's got a great suggestion. Let's pilot this, just
like with past years with neighborhood grants we have learned and we have improved.
The intent is there. This is what the Council wants to do. If we are prohibited from
doing that we trust that you will come back and, obviously, let us know that and, then,
think that is good information for us to take into account as we go into this workshop
session about here is what Council wants -- this is our intent. Can we do it? And, then,
let's build the matrix and the mechanism to make sure that we can execute it that way.
Miles: Great. Thanks, Mayor and Council. So, we will progress as if we can and if we
can we will keep you updated and hit any roadblocks we will let you know that as well.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: For action, then, a motion in and a --
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March 26,2024
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Simison: No. You will take a motion and actions on each individual issues that come
back with signed contracts or otherwise. And if you don't see one for that one, you will
understand why, because there will be a conversation one way or the other, but we will
move forward on those three that are -- well, will move forward on all of them, but, yes,
you will take individual action as they come forward. If I was concerned I would make --
I would say as to one, but we have four head nods and --
Cluff: Thank you, Council.
PUBLIC HEARINGS [Action Item]
26. Public Hearing for Community Input on Meridian's Community
Development Block Grant Program Action Plan
Simison: Thank you. All right. With that we will move on to Item 26, which is a public
hearing for community input on Meridian Community Development Block Grant Program
Action Plan. We will open the public hearing with comments from Ms. Campbell.
Campbell: Thank you, Mr. Mayor, Members of the Council. Let me open this really
quick. So, we are right at the beginning of our action plan -- planning period. We are
getting ready to develop it and we are wanting to reach out to the public to make sure
we have their feedback, so that we are incorporating the projects that they are actually
wanting to see. Quick overview of the CDBG program. This is a grant that Meridian
receives directly from HUD. So, every project has to come back to creating housing
stability. It's also for people who are low to moderate income, which is 80 percent or
less of the area median income and it's for people who are Meridian residents. They
have to be within city limits. If you are trying to figure out what the AMI looks like, an
example would be a four person household can make up to 71 ,300 dollars and still
qualify for this program. We have a couple of different guiding documents. The main
one is our five year consolidated plan. It defines the goals for the upcoming five years.
And, then, we have an annual action plan, which is what we are getting ready to
develop, and it says how we are going to meet those goals and what activities we are
going to fund. And, then, at the end of the year we have the report to say how we are
progressing towards those goals. So, again, we are at the beginning of the planning
process and we have an application opening on April 1 st. It will be open the -- the entire
month of April and the first thing that we are trying to do as we are asking for community
feedback is to ensure that the Consolidated Plan stays relevant and that we are
continuing to meet the needs of the community. We are also wanting to review current
-- current partnerships to make sure that these partnerships are working and that the
needs of the community is being met and, then, we want to see if there is any other
potential partnerships that we should be seeking out to see if there is other services that
we need to provide. So, for our applications we have public services and housing,
potential projects for public services that we are funding right now. Our emergency
rental assistance, childcare scholarships, and we are actually funding domestic violence
services this year as well. Potential housing projects include homebuyer assistance
and homeowner repair and we do not have an application coming for our public facility
Meridian City Council Work Session
March 26,2024
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and infrastructure improvement dollars, because we are using the rest of the con plan to
work toward walkability projects that were identified in our LMA walkability study. When
we develop the con plan we also look at the analysis of impediments to fair housing
and when we did this, then, there were three impediments that were identified. So, I'm
going to go through each of those impediments and talk about the actions that we are
currently doing and, then, potential action items that I would put into our upcoming plan,
unless there is feedback that says that those are not a great plan. So, the first
impediment is lack of data on fair housing violations. The city wasn't requesting this
information previously. So, in the meantime we have made contact with Intermountain
Fair Housing Council and Idaho Legal Aid and we are requesting that on an annual
basis and moving forward we would like to identify a fair housing contact and this
person would be able to refer residents to appropriate resources and, then, collect data
on any calls that we receive to the city. So, we just kind of want to streamline that, so
that if there is a call coming in people know where to go. We do have an action item of
fair housing testing that was included as a recommendation in our Al, but we are
recommending that's put on hold, because Intermountain Fair Housing Council is
actually receiving other federal funding to do this and so unless there is a great need in
Meridian, then, we would rather put our resources elsewhere. For impediment two,
there was a lack of sync -- or lack of complaints was out of sync with our community
feedback. So, we are trying to provide greater outreach and support to residents when
they are trying to file a complaint. So, ongoing actions. We have a group that we meet
with regularly. It's the Treasure Valley Entitlement Communities. We call the group the
Can-Ada Collaborative and we discuss actions like this and how to address it. We also
have a fair housing radio campaign for Fair Housing Month in April that we work with the
Can-Ada collaborative on. For future years we would like to continue to find
opportunities to educate the public and we would like to update the language access
plan. We would also like to work toward a Fair Housing Month proclamation and a fair
housing webpage. For impediment three there was concerns with fair housing
violations in the rental market, because all of the violations that were documented were
for renters. So, ongoing actions. We are working with Intermountain Fair Housing
Council to hold a fair housing training here at City Hall next week, actually. So, that's
something that we will continue to work with. We also have been working to help
facilitate the Idaho Fair Housing forum for the last couple of years and, then, again, that
Can-Ada collaborative group does a lot to discuss how to address these situations.
Moving forward we will look for opportunities to provide education to rental management
and rental property organizations. Quick overview of what the application process is
going to look like. The application opens on April 1st. We will have an application
workshop for anybody who is wanting to apply on the 16th and, then, it will close on
April 30th. In early May, then, we will have a scoring committee that reviews the
applications and, then, late May they will make the recommendations and do all the
scoring and everything and, then, I will update our action plan, put all of their
recommendations in there and the draft plan will be open for public comment from June
11th to July 14th. So, again, what we are asking is for the community to provide
feedback on the needs and potential partnerships for services in Meridian. If people
would like to provide the feedback they can scan this QR code and it will have questions
related specifically to those items or they can e-mail me at ccampbellCcD_meridiancity.org
Meridian City Council Work Session
March 26,2024
Page 20 of 23
or call me at 208-489-0575. And we also have a website, meridiancity.org/cdbg where
people can find additional information, including all of our plans. And with that I will
stand for questions.
Simison: Thank you, Crystal. Council, any questions?
Taylor: Mr. Mayor?
Simison: Councilman Doug.
Taylor: Close enough. Crystal, thank you. I was kind of interested with the lack of data
or kind of syncing with what are we receiving in terms of complaints or issues with fair
housing. Have you reached out at all to Consumer Protection Division at the state? I
think it's under the Attorney General's Office. They are primarily responsible for those
types of consumer-related issues where there might be a violation. So, I'm wondering is
there data that they would have that would help you have a better idea of kind of the
issues here in the city?
Campbell: Mr. Mayor, Council, that's a great suggestion. I wasn't aware of that. So, I
have not reached out to them. My main -- with my contacts and it's mainly HUD, fair
housing, things like that. So, I -- no, that's a great suggestion. Thank you.
Taylor: Mr. Mayor, if I could just a follow-up comment.
Simison: Councilman Taylor.
Taylor: I think in the past that they have -- even that the office has put together a -- kind
of a guide for property managers on how to make sure that they are in compliance with
fair housing laws and things like that. So, I think it's a great resource where there is --
there is information there. I think you should include them as much as you can, not just
for information, but inviting them to participate in any of your -- your forums, you know,
training for property managers and companies, which I think is a great idea just overall,
because Idaho is one of two states where property managers are not licensed. It's
Maryland and Idaho. And so there is -- you don't have to hold a license to be a property
manager and so they are -- I think educating them on some of these issues is
significant. I think a higher level of -- I would love to see this in Meridian and, of course,
statewide, but at least in our city I think if there is a higher level of understanding of what
-- not just what the laws are, but ensuring there is a good relationship between landlords
and tenants, I think would help address some of our problems. I know some of the
emergency rental assistance programs we have in the valley -- one of the best things
they do is act as a mediator and they can keep people in housing by just having a
conversation and I think -- I think that would be a great use of our time to do that. So,
thank you.
Campbell: Thank you.
Meridian City Council Work Session
March 26,2024
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Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Every year I struggle with the homebuyer assistance component of the
program, because it's very underutilized. It's very targeted toward a small number of
people. I feel like it has a very limited impact. I'm just curious to hear what the
alternatives are. What are other things we can kind of pursue? I understand that there
are very stringent requirements of these programs and a lot of red tape, but -- you don't
have to answer that, but I'm just curious, you know, even a follow-up conversation what
are sort of alternatives that we can kind of pursue, because in the past, you know, we
have had this homebuyer assistance plank as kind of part of our program. It's been
very underutilized and I would just hope we could, you know, sort of find some --
something else that might have a better impact or where dollars could go a little bit
further, especially in this market, I think it will be really challenging to make that
effective.
Campbell: Mr. Mayor and Council, those are great comments and you are absolutely
right. I actually did have a conversation with the organization that we typically partner
with on that and told them that I actually wouldn't recommend it. I'm not the one who
makes the final decision on the applications and so if they want to provide that
application it's an open application, but I did tell them that I would let the scoring
committee know that it probably wasn't the best use of funds and to -- it is tricky trying to
put CDBG funds into housing, because we can't actually do any type of construction.
So, what we found is that the homeowner repair program has actually been really
successful and our best way to help as many people as possible and I don't have the
exact numbers off the top of my head, but the majority of people that we are helping are
elderly women who are single with limited income. So, it's -- it's actually helping people
to age in place and it's creating a way for them to stay in housing that's affordable to
them.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Thanks for that feedback. I appreciate that.
Simison: Are there any additional questions for staff? Okay. Well, this is a public
hearing. Is there anybody present who would like to provide testimony, either in person
or online? Seeing none, Council, is it your desire to leave the public hearing open?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Meridian City Council Work Session
March 26,2024
Page 22 of 23
Strader: I guess I move that we keep the public hearing open. I don't know if we need
a motion for that, but that -- that would probably makes sense at this point.
Simison: Do we have a date certain that this needs to stay open until?
Campbell: No, not necessarily, but I do have a public comment period that closes on
April 7th. There is a couple of places where I'm going to be next week. I'm going to
have an open house -- actually out here when you guys have your Council meeting next
week and I'm also going to the Do The Right event. So, after that, then, I was hoping to
collect everything and end it on April 7th. The only real deadline is that if there is any
extra organizations that are identified I want to make sure that they have time to
complete an application.
Simison: So, would you want to continue this until April 9th to allow time for everything
to be added in, an additional comment period?
Campbell: Sure. That sounds great.
Simison: Does that work for the Council? Okay. Then a motion, please.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I move that we continue the public hearing for community impact on
Meridian's Community Development Block Grant program to April 9th.
Strader: Second.
Simison: Have a motion and a second to continue this item until April 9th. Is there
further discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes
have it and the public hearing is continued.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I move that we adjourn the meeting.
Simison: Have a motion to adjourn. All in favor signify by saying aye. Opposed nay?
The ayes have it. We are adjourned.
MOTION CARRIED: FOURAYES. TWOABSENT.
Meridian City Council Work Session
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Page 23 of 23
MEETING ADJOURNED AT 5:34 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR ROBERT E. SIMISON 4-9-2024
ATTEST:
CHRIS JOHNSON - CITY CLERK 4-9-2024