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24-2432 Donation of Surplus Supplies and Equipment CITY OF MERIDIAN RESOLUTION NO. 24-2432 BY THE CITY COUNCIL: BORTON, CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE DONATION OF CERTAIN OFFICE EQUIPMENT TO THE IDAHO YOUTH RANCH. WHEREAS, it is in the best interest of the City of Meridian to declare that certain office equipment as attached in Exhibit"A" as surplus, as these particular items are no longer needed or used by the City of Meridian; WHEREAS,the City of Meridian's purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS,the cost of maintaining the office equipment would result in the unnecessary expenditure of City funds; and WHEREAS,the City of Meridian desires to donate the office equipment listed in Exhibit"A"to the Idaho Youth Ranch, which are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO,AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that certain office equipment as attached hereto as Exhibit"A" are surplus property. Section 2. That the Mayor and City Council hereby authorizes the donation of the office equipment listed in Exhibit"A"to the Idaho Youth Ranch. ADOPTED by the City Council of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk EXHIBIT A DEPARTMENT C��fEKI DIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Small metal framed lined whiteboard 2418" in/out Unknown planner Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# IL-Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST _ VENDOR _ LIFES_PAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Diccard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair l/ i De rtment Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form -Small metal framed lined whiteboard.xlsx 1 of 2 DEPARTMENT C��fEN?L Pub work �.-- -- --- DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Oak Desk Return with 4 drawers 28.2Sx49.7Sx24 Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown a Unknown — PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good/Fair h 3 Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# G L Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discarded\Disposal form- Desk return.xlsx 1 of 2 DEPARTMENT E IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 3885/1074-PW(inactive) Camera Panasonic VHS Video Camera Basement-PW Cage j MODEL MANUFACTURER SERIAL/VIN# - - - i AG-185 Panasonic L2VA12101 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN 1995 Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Camera is over 30 years old(manufactured in 1992),technology is outdated,and it is no longer used CONDITION OF PROPERTY TO BE DISPOSED Unknown if it works or not l 1zt(--t z 3 De ment sign e A proval Date 1-23-2024 Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: Final Disposition of Property: 5:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form - Panasonic VHS Camera.xlsx 1 of 2 Oi '1 DEPARTMENT xtEKI jAN: Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Drafting Desk Brush 24" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE _ ORIGINAL COST VENDOR LIFESPAN Unknown _ _l Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Ix Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Drafting Desk Brush.xlsx 1 of 2 DEPARTMENT E IDIAN*�-- Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 01386/Unknown Small bulletin board(Qty 2)-1 with Gray fabric 2'x3' Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown/Boone Master Unknown/P-INS-058 Series Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown/Sept 1995 Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS L_ Give a brief desc iption of how you pl anon dicpnci g*tip;kcSa Auction/Sell I Donate X Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair L-):f=--r ❑epartment esignee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY _ FA_# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discarded\Disposal form -Small Bulletin Boards(2).xlsx 1 of 2 DEPARTMENT _ C' E IDIAN�-- Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# = DESCRIPTION LOCATION Unknown Metal Detector 42"adjustable,9V battery operated Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN # CMicronata 4003 Radio Shack 63-3003 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# -I racip— Rpr,ohitin No.: 23-2024 Approved by Council Date: - Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Metal Detector.xlsx 1 of 2 DEPARTMENT E IDIAN -- Public Work J IDAHO _� DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION �1284-PW(old tag) Metal Bookshelf/Monitor or Book Stand 33x13x12.5" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# L_ Unknown _ Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown I PROPERTY DISPOSAL AUTHORIZATION LDISP(]Cpl MFTHOM Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair/Good << lc 'l /Z3 Department Designee Approval —� Date Finance Reviewed Date FOR FINANCE USE ONLY FA# �GL Code: Resolution No.: R 1Approved by Council Date: 1-23-2024 1 I:inal Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos - Items to be Discarded\Disposal form - Metal Bookshelf.xlsx 1 of 2 DEPARTMENT_ E IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Unknown _IUnframed whiteboard 49"x25" lBasement-PW Cage MODEL I MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR j _ LIFESPAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Notneeded CONDITION OF PROPERTY TO BE DISPOSED Poor li t�t /z3 D ment Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form- Unframed Whiteboard.xlsx 1 of 2 DEPARTMENT C��tE IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 01025/01026 Survey Equipment(Automatic Level)with 41" Stand Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# 132A Automatic Level Leitz/Sokkisha 44963 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown Idaho Blueprint Co. PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown �- 11 Ze 2 Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY [FA# _ G L Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records—Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form- Survey equipment with Stand.xlsx 1 of 2 DEPARTMENT E IDIAN: Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Unknown 1 WeatherHawk Weather Station+2 stands Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown WeatherHawk j 1471 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN L 2010 Unknown Campbell Scientific PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No. : Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discard ed\Disposal form - WeatherHawk Weather Station (3 Parts).xlsx 1 of 2 C� 14 DEPARTMENT i( E IDIANx: Public Work_ __ DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Black/dark brown 2 door cabinets(Qty 2)33x16.75x30 Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN LUnknown Unknown ' PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal ffASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good/Fair Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY 'L Code: Resolution No.: _ Approved by Council Date: - 3-2024 Final Disposition of Property: 5:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form -Black 2 door cabinets(2).xlsx 1 of 2 DEPARTMENT E IDIAN — Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION WA Gray Countertop 7211x18" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# I Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN I` Unknown - ; Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle *"Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 'Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Countertop.xlsx 1 of 2