23-2420 Donation Surplus Property - Computers for Kids and Humane Society CITY OF MERIDIAN RESOLUTION NO. 23-2420
BY THE CITY COUNCIL:
BORTON, CAVENER, HOAGLUN,
OVERTON, PERREAULT, STRADER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO,
SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS
PROPERTY AND AUTHORIZING THE DONATION OF CERTAIN COMPUTER AND
EQUIPMENT TO COMPUTERS FOR KIDS AND THE ADA COUNTY HUMANE SOCIETY.
WHEREAS, it is in the best interest of the City of Meridian to declare that certain computers
and equipment as attached in Exhibit"A" as surplus, as these particular items are no longer needed or
used by the City of Meridian;
WHEREAS,the City of Meridian's purchasing policy allows surplus City property to be
donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal
Revenue Code when the value of the property in question is of nominal value, that is, valued at less than
the cost of disposing of the property;
WHEREAS,the cost of maintaining the computer equipment would result in the unnecessary
expenditure of City funds; and
WHEREAS,the City of Meridian desires to donate the computer equipment listed in Exhibit
"A"to Computers for Kids and the Ada County Humane Society,which are exempt from federal
income tax under Section 501(c)(3) of the Internal Revenue Code.
NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF MERIDIAN, IDAHO,AS FOLLOWS:
Section 1. That the Mayor and City Council hereby authorize and declare that certain
computers and equipment as attached hereto as Exhibit"A" are surplus property.
Section 2. That the Mayor and City Council hereby authorizes the donation of the computers
and equipment listed in Exhibit"A"to Computers for Kids and the Ada County Humane Society.
ADOPTED by the City Council of the City of Meridian, Idaho, this 17th day of October, 2023.
APPROVED by the Mayor of the City of Meridian, Idaho, this 17th day of October, 2023.
APPROVED: ATTEST:
Mayor Robert E. Simison Chris Johnson, City Clerk
EXHIBIT A
DEPARTMENT
E IDIAN%--- Information Technology
lDAHO
DEPARTMENT CONTACT
CITY OF MERIDIAN Jen Robbins El
PROPERTY INFORMATION FORM
CITY TAG# DESCRIPTION LOCATION
See Attached See Attached+hundreds of old ShoreTel&Mitel Phones Basement Storage
MODEL MANUFACTURER SERIAL/VIN#
See Attached See Attached See Attached
ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN
See Attached See Attached See Attached See Attached
PROPERTY DISPOSAL AUTHORIZATION
DISPOSAL METHODS Give a brief description of how you plan on disposing the asset
Auction/Sell We plan to donate these items to Computers for Kids
X Donation/Transfer
Trade In
Discard/Recycle 1
"Please remove all identifying logos prior to disposal
REASON FOR DISPOSAL OF PROPERTY
Decommissioned equipment
CONDITION OF PROPERTY TO BE DISPOSED
Fair
10/3/2023
Department Designee Approval Date
10/5/23
,/'rinance Reviewed Date
FOR FINANCE USE ONLY
FA# GL Code:
Resolution No.: Approved by Council Date:
Final Disposition of Property:
T:\Inventory\2024 Inventory\IT Disposal Request Form 100323 1 of 2
Instructions for submitting Property Disposal Request:
A. Department will obtain a signature for approval of Department Designee.
B. Send to Finance Department(Accountant)for review and signature.
C. Finance(Accountant)will return a copy of the approved form to the Department so they can
proceed with disposal.
*The Department will remove all identifying logos prior to disposal if applicable.
*Any fixed assets that is to be disposed or sold without public notice,public sale,or at auction
must be authorized by City Council resolution prior to disposal or sale.
a. Finance(Accountant)will send copy of signed disposal request to Legal (Legal Services
Support Manager)and Department for Resolution draft. Department will coordinate with
Legal(Legal Services Support Manager);add Disposal Form and Resolution draft to next
available Council Agenda using Agenda Manager Software.
E. The Department will contact the auction company or donating agency to arrange pick up.
F. Once the property is disposed of, Finance will note on the form the Final Disposition of Property
and will delete item from the Fixed Asset Listing. Departments will note the disposition on their
Inventory Listing.
G. Finance and/or Department will notify Legal to remove item from insurance policy
See Fixed Asset Policy for more information
See Disposal Flowchart for more information
T:\Inventory\2024 Inventory\IT Disposal Request Form 100323 2 of 2
III
- LAM .
180196 iPad Apple SCW iPad 32GB Wi-Fi+ DMQWJDEGJF88 521.22 06/12/2018
Cellular
09660 Appliance CradlePoint Premier Wireless CBA750BLE-VZ ARC MM13013830006 520.00 10/29/2013
Solutions Series 3G/4G LTE; 2
Verizon
190177-0001 MDT Motion Computing Zones Motion F5m KlJFAG000013 4366.00 01/14/2019
100840 Printer HP Office Max LaserJet M551dn CNCCF7J1Q9 661.64 09/25/2013
0 Phone Shortel N/A 480G N/A N/A N/A
0 Phone Shortel N/A 280 N/A N/A N/A
0 Monitor HP N/A E177FP N/A N/A N/A
0 Monitor Dell N/A ST2410b N/A N/A N/A
0 Monitor Dell N/A ST2410b N/A N/A N/A
180194 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWLEQBJF88 521.22 06/12/2018
Cellular
160155 iPad Apple CDWG iPad Pro 32GB WiFi DMPRH7GGH1M9 543.10 06/22/2016
180053 Desktop HP CDWG Prodesk 600 G3 MXL741204V 825.00 10/19/2017
180136 iPad Apple Insight Public Sector iPad 32GB Wi-Fi+ GG7W47DAHLJJ 429.00 02/28/2018
Cellular
170226 iPad Apple B&H Photo iPad Pro 32GB DMPT611JGXPX 659.00 03/01/2017
WiFi/Cellular
180188 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWLKA8JF88 521.22 06/12/2018
Cellular
180187 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWF82HJF88 521.22 06/12/2018
Cellular
180189 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWLJHlJF88 521.22 06/12/2018
Cellular
109125 Scanner Canon Dell DR-6010C FB329424 2135.99 04/01/2015
100353 Scanner Canon None ImageFormula DR- DW308487 900.00 10/01/2014
4010c
109100 Scanner Canon Dell DR-6010C M11072 1918.78 01/09/2015
170133 Scanner Canon VLCM DR-6010C 21FB334689 1851.84 12/12/2016
170134 Scanner Canon VLCM DR-6010C 21FB334132 1851.84 12/12/2016
210135 Scanner Canon Amazon DR-6010C 1999.00 09/30/2021
0 Thin Client Terryza N/A W5 Pro N/A N/A N/A
180096 Laptop HP CDWG Elitebook 840 G4 5CG7425LOH 1475.00 1 11/06/2017
109116 Printer HP SCW LaserJet Pro 400 CNDG152630 224.95 03/15/2015
M451nw
180226 Desktop HP CDWG Prodesk 600 G3 MXL8241W75 825.00 06/14/2018
0 Phone Shortel N/A 230 N/A N/A N/A
0 Phone ShorTel N/A ShorTel230 N/A N/A
0 Phone Shortel N/A 565 N/A N/A N/A
0 Monitor Viewsonic N/A N/A N/A
0 Monitor Viewsonic N/A N/A N/A
0 Phone Shortel N/A 265 N/A N/A N/A
0 Router juniper N/A mag2600 N/A N/A
0 Switch HP N/A Procurve 2824 N/A N/A
0 Monitor HP N/A v244h N/A N/A N/A
0 Laptop HP N/A HP 255 G8 CND108601N N/A N/A
0 Phone Shortel N/A 230 N/A N/A N/A
0 Phone Shortel N/A 230 N/A N/A N/A
0 Phone ShoreTel N/A ShoreTe1265 N/A N/A
0 Phone Shortel N/A 230 A599-1004-02 N/A N/A
0 Tablet Microsoft Surface N/A 1876 057340202453 N/A N/A
0 Tablet Microsoft Surface N/A 1876 057296602453 N/A N/A
0 Desktop Lenovo N/A ideacentre AIO 300- P9015GKA N/A N/A
231SU
0 Desktop Lenovo N/A ideacentre A340- MJOBTSOQ N/A N/A
22AST
0 Camera Axis N/A P3364-L ACCC8E738EBC N/A N/A
0 Desktop Lenovo N/A ThinkCentre M70a MJOEAHZW N/A N/A
(11CK)
DEPARTMENT
E LN -- Information Technology
O
DEPARTMENT CONTACT
CITY OF MERIDIAN Jen Robbins, Ext. 1497
PROPERTY INFORMATION FORM
CITY TAG# DESCRIPTION LOCATION
See attached iPads IT
MODEL MANUFACTURER SERIAL/VIN#
iPad Apple See attached
ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN
See attached See attached See attached 5 years
PROPERTY DISPOSAL AUTHORIZATION
DISPOSAL METHODS Give a brief description of how you plan on disposing the asset
Auction/Sell We would like to donate these 4 iPads to the Ada County Humane Society.
X Donation/Transfer
Trade In
Discard/Recycle 1
"Please remove all identifying logos prior to disposal
REASON FOR DISPOSAL OF PROPERTY
These iPads were decommissioned and replaced with new equipment this year.
CONDITION OF PROPERTY TO BE DISPOSED
Fair
9/28/2023
Department Designee Approval Date
- �-`_ 10/5/23
Finance Reviewed Date
FOR FINANCE USE ONLY
FA# GL Code:
Resolution No.: Approved by Council Date:
Final Disposition of Property:
C:\Users\jrobbins\Downloads\property-information-and-disposal-request-form-2022-1 1 of 2
Instructions for submitting Property Disposal Request:
A. Department will obtain a signature for approval of Department Designee.
B. Send to Finance Department(Accountant)for review and signature.
C. Finance(Accountant)will return a copy of the approved form to the Department so they can
proceed with disposal.
*The Department will remove all identifying logos prior to disposal if applicable.
*Any fixed assets that is to be disposed or sold without public notice,public sale,or at auction
must be authorized by City Council resolution prior to disposal or sale.
a. Finance(Accountant)will send copy of signed disposal request to Legal (Legal Services
Support Manager)and Department for Resolution draft. Department will coordinate with
Legal(Legal Services Support Manager);add Disposal Form and Resolution draft to next
available Council Agenda using Agenda Manager Software.
E. The Department will contact the auction company or donating agency to arrange pick up.
F. Once the property is disposed of, Finance will note on the form the Final Disposition of Property
and will delete item from the Fixed Asset Listing. Departments will note the disposition on their
Inventory Listing.
G. Finance and/or Department will notify Legal to remove item from insurance policy
See Fixed Asset Policy for more information
See Disposal Flowchart for more information
C:\Users\robbins\Downloads\property-information-and-disposal-request-form-2022-1 2 of 2
Asset Tag Manf. Vendor Model Serial Number Original Cost Acq. Date
180191 Apple SCW iPad 32GB Wi-Fi +Cellular DMPWF76MJF88 $521.22 6/12/2018
180195 Apple SCW Wad 32GB Wi-Fi +Cellular DMPWLKBEJF88 $521.22 6/12/2018
180203 Apple SCW Wad 32GB Wi-Fi +Cellular DMPWLEHZJF88 $521.22 6/12/2018
180200 Apple SCW Wad 32GB Wi-Fi +Cellular DMPWLEUZJF88 $521.22 6/12/2018