23-2388 Donation Surplus Property CITY OF MERIDIAN RESOLUTION NO. 23-2388
BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN,
OVERTON, PERRAULT, STRADER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN SETTING
FORTH FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY; AND
AUTHORIZING THE MERIDIAN PARKS & RECREATION STAFF TO CONVEY
SUCH PROPERTY TO THE MERIDIAN LIBRARY DISTRICT.
WHEREAS, it is in the best interest of the City of Meridian to declare the artwork print
described below as surplus as it is no longer needed or used by the City of Meridian;
WHEREAS, the value of the property in question is of nominal value, that is, valued at
less than the cost of disposing of the property; and
WHEREAS, the City of Meridian desires to donate the print to the Meridian Library
District, a public library district organized under the laws of the State of Idaho;
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MERIDIAN, IDAHO,AS FOLLOWS:
Section 1. That the City Council hereby authorizes and declares to be surplus the
#51/200 print of artwork by Jerry Snodgrass.
Section 2. That the City Council hereby authorizes the conveyance of such print to the
Meridian Library District.
Section 3. That this resolution shall be effective immediately upon its adoption by the
City Council and signature by the Mayor, and the Meridian Parks and Recreation staff are hereby
authorized to convey such print to the Meridian Library District.
ADOPTED by the City Council of the City of Meridian, Idaho, this 9th day of May,
2023.
APPROVED by the Mayor of the City of Meridian, Idaho, this 9th day of May, 2023.
CITY OF MERIDIAN: Attest:
Robert E. Simison, Mayor Chris Johnson, City Clerk
RESOLUTION AUTHORIZING DONATION OF SURPLUS ART PRINT PAGE 1
DEPARTMENT
E IDIAN~ Parks& Recreation
DEPARTMENT CONTACT
CITY OF MERIDIAN Cassandra Schiffler
PROPERTY INFORMATION FORM
CITY TAG# DESCRIPTION LOCATION
N/A �#51/200 vintage print by Jerry Snodgrass
MODEL MANUFACTURER SERIAL/VIN#
ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN
2023 donation Jerry Snodgrass historic archives
PROPERTY DISPOSAL AUTHORIZATION
DISPOSAL METHODS Give a brief description of how you plan on disposing the asset
Auction/Sell The Historic Preservation Commission voted to donate the print to the
X Donation/Transfer Meridian Library District on 3-29-23 to include with the rest of the History
Collection.The plan is to tranfer it on May 17,2023 before a public walking
Trade In tour.The library has a donation form that will be filled out.
Discard/Recycle
"Please remove all identifying logos prior to disposal
REASON FOR DISPOSAL OF PROPERTY
HPC voted to donate the print to MLD on 3-29-23. It makes sense to include it in the History Collection.
CONDITION OF PROPERTY TO BE DISPOSED
print has some significant condition issues, accretions fading, non-archival storage damage);but is being P g ( g, g I;
framed with archival materials
2-
Depart,ent Designee Approval Date'
Finance Reviewed Date
FOR FINANCE USE ONLY
FA# GL Code:
Resolution No.: Approved by Council Date: 5-9-2023
Final Disposition of Property:
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Instructions for submitting Property Disposal Request:
A. Department will obtain a signature for approval of Department Designee.
B. Send to Finance Department(Accountant)for review and signature.
C. Finance (Accountant)will return a copy of the approved form to the Department so they can
proceed with disposal.
The Department will remove all identifying logos prior to disposal if applicable.
Any fixed assets that is to be disposed or sold without public notice,public sale,or at auction
must be authorized by City Council resolution prior to disposal or sale.
a. Finance (Accountant)will send copy of signed disposal request to Legal (Legal Services
Support Manager)and Department for Resolution draft. Department will coordinate with
Legal (Legal Services Support Manager); add Disposal Form and Resolution draft to next
available Council Agenda using Agenda Manager Software.
E. The Department will contact the auction company or donating agency to arrange pick up.
F. Once the property is disposed of, Finance will note on the form the Final Disposition of Property
and will delete item from the Fixed Asset Listing. Departments will note the disposition on their
Inventory Listing.
G. Finance and/or Department will notify Legal to remove item from insurance policy
See Fixed Asset Policy for more information
See Disposal Flowchart for more information
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Rachel Myers
From: Cassandra Schiffler
Sent: Monday, May 1, 2023 2:53 PM
To: Rachel Myers; Steve Siddoway
Cc: Garrett White; Emily Kane
Subject: Signature for property transfer form
Attachments: Donated J Snodgrass print property-information-and-disposal-request-form.xlsx;
Special Meeting of the Historic Preservation Commission Minutes 3-30-2023
minutes.pdf, Snodgrass Meridian print jpg
Rachel,Steve,
I am following City processes to get a historic print that was donated to the City to be transferred to the library. I started
filling out this form with all the info I have—I think it just needs Steve's signature next?Then it goes on to Finance,and
Legal/Emily will write a resolution for the transfer of the piece. Rachel, can you take care of this form from here? I need
this all to be in place by May 15 for Preservation Week as HPC is planning a public transfer of the piece to the library
before the history walk event.
Background info:
This print was donated to the City and they gave it to me to see what HPC would like to do with it. HPC voted to donate
the print to M LD on 3-29-23 (approved minutes attached—see agenda item 3). Also attached is an image of the print.
The print is a limited edition reproduction of the original painting in City Council Chambers. The original painting by local
artist Jerry Snodgrass and was commissioned/donated by a centennial committee in 1993 as part of the Meridian
Centennial celebrations.The print is#51 of 200 that were sold during that time to raise funds for various things like the
refurbishment of the Pine Street School.
The printed image is about 14x20, and it should be approximately 18x26 when framed (it's at the framers now).
FYI—the print has some significant condition issues, and while I'm no longer qualified to do appraisals and it would be a
conflict of interest for me to perform an appraisal for the City(I didn't recertify with the International Society of
Appraisers), I am confident that the frame we are putting on the piece is likely more valuable than the print.The value
lies in the historic nature of the piece,which is hard to quantify, but a Fair Market Value would likely be under$100.
All best,
Cassandra Schiff ler I Arts& Culture Coordinator
City of Meridian I Parks and Recreation Department
33 E. Broadway Ave. Ste. 206, Meridian, Idaho 83642
Phone: 208.489.0399
C� QifE IDIAN_=--
Meridian Parks and Recreation: Quality. Community. Fun.
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to Idaho law with regard to both release and retention, and
may be released upon request, unless exempt from disclosure by law
1
( D
SPECIAL MEETING OF THE HISTORIC PRESERVATION
COMMISSION
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Wednesday, March 29, 2023 at 4:30 PM
MINUTES
ROLL-CALL ATTENDANCE
x Blaine Johnston, President x Destinie Hart,Vice President
x Pam Jagosh x Jody Ault
Jack Keller
City staff present were Arts and Culture Coordinator,Cassandra Schiffler and City Attorney,
Bill Nary.
ADOPTION OF AGENDA
J. AL1It made motion to adopt agenda,seconded by P. Jagosh
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve: Minutes from 2-23-23 Historic Preservation Commission Meeting
J.Ault made motion to approve minutes, seconded by P. Jagosh
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Approve: Monthly Financial Statement
C. Schiffler confirmed no new items this month.
P. Jagosh made motion to approve the monthly financial statements, seconded by
J.Ault
All ayes
OLD BUSINESS [ACTION ITEMS]
3. Discuss and Recommend: Framing and Placement of Donated Historic Print
C. Schiffler stated there are two framing quotes attached to the agenda: $171.82
for a simple black frame or$229.4.2 for a wood frame, which is potentially more
fitting for the piece; quotes include a discount provided by the framer.
J. Ault made motion to frame print using the framing bid in the amount of$229.42,
seconded by P.Jagosh
All ayes
B. Johnston requested that C. Schiffler reach out to the Meridian Library District to
see if they are interested in the donation of this framed print.
B. Nary stated a motion is required to determine the next steps as this piece is now
City property, and the Mayor's Office has requested the input of the Comm ission to
determine what happens to this piece of property. B. Nary noted the City's Legal
Department would be required to process a resolution transferring ownership of
the property, if the Meridian Library District does want the framed print.
J.Ault made motion to donate the framed print to the Meridian Library District,
seconded by P. Jagosh
All ayes
Commission Feedback:
B. Johnston stated his opinion is to go with the wood frame for$229.42 and thinks
since the Meridian Library District has control over all other historic artifacts,the
Framed print should be donated to the Meridian Library District for display.
P. Jagosh stated she has not seen the print but it makes sense to her to donate the
print to the Meridian Library District. The print under discussion is a limited-edition
photographic reproduction print(#51 of#200)of the original painting hanging in
City Hall Chambers.
4. Discussion and Planning: May 2023 Preservation Month Activities (Possible
Ideas: Walking Tours, Pine Street School Tour,Sidewalk Signage,Student
Sketching Stations, Presentation of Video and Photos,TAG Walking Tour of Survey
Area on May 17,Speedway Tours through Preservation Idaho)
C. Schiffler stated she has two mural unveilings scheduled for May 19 so prefers to
not schedule any additional activities that day. C. Schiffler noted the following
events are also happening in May:
• May 13 is the City's Unplug and Be Outside main event at Settlers Park
• TAG Historical Research & Consulting (TAG) will be conducting a walking
tour of the current survey area in Downtown Meridian on May 17 and this
can include a short presentation in Conference Rooms A/B prior to the
walking tour
• TAG giving walking tours at the Meridian Speedway through Preservation
Idaho (NOTE: Commissioners should be receiving special invitations to
attend a tour on May 25 at 6pm; other tour options are available but will fill
quickly; Meridian Speedway race tickets are also available for
Commissioners at the Meridian Parks and Recreation Department Office)
B. Johnston confirmed that he spoke with the Meridian Library District and
Library staff are willing to set LIP in Conference Rooms A/B to loop the "Settlers
Make the Desert Bloom" video along with other historic photographs for the Public
to view.
B.Johnston inquired with the Commission who might be available to assist with
various activities (at City Hall and within Downtown Meridian) on May 17
between 9:30pm and 7pm.
J.Ault confirmed she would be available on May 17.
P.Jagosh confirmed she would be available on May 17.
C. Schiffler inquired what type of marketing or recruitment plan the Commission
has to get students to the sketching stations in Downtown Meridian and confirmed
she is Unable to contact school staff directly, and at the most may be able to send
information to school principals. C. Schiffler requested preservation activity
materials and information from the Commission two weeks in advance so she can
write a media release.
B. Nary inquired as to what type of marketing plan there is for the entire slate of
activities and stated the Commission should contact the Mayor's Office to see if
City marketing resources could be used.
B.Johnston suggested using Facebook and lnstagram accounts to advertise and
confirmed he will provide materials and information to C. Schiffler and asked For
the Commissioners input on which historic building in Downtown Meridian to
select for the sketching station.
C. Schiffler will inquire with the Clerk's Office to see if Conference Rooms A/B are
available on Wednesday, May 17.
B.Johnston will contact the Pine Street School to see about having it open on May
17 and stated he is available on Monday, May 15 to Put out sidewalk signage in
front of historical buildings.
B. Nary confirmed no additional permits are allowed to place sidewalk signage out
as the City has jurisdiction over sidewalks in Downtown Meridian.
C. Schiffler will inquire with TAG to see if they can include the Pine Street School
as part of their planned walking tour.
J. Ault made motion to approve Commission President and the City's Arts and
CL►ltl►1'e Coordinator to choose off-site location to use as a sketching station for
Preservation Month activities and to report on the decision at the Commission's
April Meeting,seconded by P. Jagosh
REPORTS [ACTION ITEM]
5. Presentation: Introduction to the State Historic Preservation Office (SHPO) Staff
and the Work of SHPO —Maria Rachel, Historic Preservation Planner and Dan
Everhart,Architectural Historian
Presentation by D. Everhart, SHPO Architectural Historian and M. Rachal, SHPO
Historic Preservation Planner/Certified Local Government (CLG) Coordinatoron
the relationship between SHPO and the City of Meridian.
D. Everhart provided the following information about SHPO: SHPO is a division of
the State Historical Society, which works across Idaho to collect and interpret
.Idaho history and includes the Idaho State Museum, the State Archives, and a State
Historic Sites Program (e.g., Old Idaho Penitentiary). SHPO's work is to collect,
maintain and provide access to records and information on Idaho's historical and
archeological sites with the main program being the National Registry of Historic
Places Program. Another program SHPO oversees is the CLG Program; the City of
Meridian is one of forty CLGs in Idaho. The City was first CLG-certified in the late
1980s, but was decertified in 1990, and then recertified in 1994 and has remained
active since 1994. CLG certification allows access to CLG-specific grant funds
which have been awarded to the City over the years. M. Rachal is now the City's
CLG liaison and will help the City access information, apply for the grant program,
and act as a general resource for the City.
Commission Feedback:
B.Johnston inquired about how grant funds can be used. Project limitations are set
by the National Park Service. in addition to funding work on National Registry of
Historic Places nominations,fiinding is awarded for such things as preservation
plans(the City's has not been updated since 2014), preservation-related training,
surveys, work on brick and mortars listed on the National Registry(occasionally),
but SHPO is open to discussing other ideas.
B.Johnston inquired if a preservation plan is required for CLG certification and
how often SHPO recommends updating a plan. Not a requirement but strongly
encouraged. Every 10 or so years but may be more important for a City as dynamic
as and changing as quickly as Meridian.
B. Johnston inquired about the grant application timeline and if grants can be
retro-active for work that has been completed. Grant application typicallyopensin
October and closes December 31 but will notify C.Schiffler as October nears. Grants
are not retro-active.
B. Johnston inquired if funds are grant funds versus matching funds. It is both and
SHPO does ask for a grant match, preferably in cash, but SHPO has rates to calculate
staff time, volunteer time, etc. towards the grant match requirement Grants are
competitive but this allows SHPO to give more funding to individual projects.
C. Schiffler inquired about the CLG-certification requirements. SHPO required to
review CLG certifications once every fouryears so the City may be coming up on its
next review. The City will complete a self evaluation form, then SHPO reviews and
mokes suggestions for potential improvements with the goal of always recertifying.
G. Johnston inquired if there is a specific training requirement for Commissioners
that is tied to the CLG certification. Encourage training which con occur in various
fo►'lnns but there is no specific hourly/annual requirement. National Alliance of
Preservation Cornnrnnissiorns hosts many trainings and a bi-annual conference so SHPO
is considering paying the membership fee fo-all CLGs but final decision still pending.
C. Schiffler inquired about the status of work on the Meridian Speedway History
Registry nomination (see Agenda Item #6). Working on revised draft this week and
have been offered assistance from TAG in the next few months. Once revised SHPO
will forward revised nomination to the National Park Service as a draft, and pending
the orrtcome of this seconda►y review, the 170177iinatiOJn would then be formally
resubmitted to the Office of the Keeper in Washington D.C. in the next few months.
C. Schiffler noted that even if the nomination is not approved, the City and its
citizens hopefully do recognize that with or without the designation on the
National Registry, the Speedway is a very important historic site to Meridian and
Meridian history. No question of the significance to the City of Meridian and since
grant dollars were awarded for-this project, SHPO has a vested interest in seeing this
nomination approved.
6. Project Updates: Egger Farmstead (Black Cat Development), Speedway
Nomination to the Historic Registry, and TAG Reconnaissance Survey
B. Johnston stated he has heard that the developer is rethinking usage of the silo
and barn due to cost but has no additional updates at this time.
NOTE: Update on Speedway Nomination to the Historic Registry provided under
Agenda Item #5.
C. Schiffler stated TAG will begin field work for Reconnaissance Survey next
month.
FUTURE MEETING TOPICS/ DISCUSSION
B. Johnston requested C. Schiffler obtain an estimate from TAG for a preservation plan
update.
NEXT MEETING: April 27, 2023
ADJOURNMENT
J. Ault made motion to adjourn, seconded by P.Jagosh
All ayes