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2023-02-09 Meridian Arts Commission Meeting To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, February 09, 2023 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: Or join by phone: 1-669-900-6833 Webinar ID: 811 9375 4500 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Patrick O'Leary _____ Jessica Peters, Chair _____ Bobby Gaytan _____ Natalie Schofield, Vice Chair _____ Hannah Scoville ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approval of Draft Minutes From the January 12, 2023 Meridian Arts Commission Meeting APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approval of Financial Statement NEW BUSINESS [ACTION ITEMS] 3. Review and Make Recommendation: Discovery Park Public Art Plan ~ Cassandra Schiffler, Arts and Culture Coordinator 4. Review and Make Recommendation: Initial Point Gallery Exhibit for December 2023 - January 2024: Capitol Contemporary Gallery Artist's Display at Initial Point Gallery ~ Lizzie Taylor, Initial Point Gallery Subcommittee Chair REPORTS 1 5. Update: Public Art Committee: Review Discussion on Discovery Public Art Plan, Review Projects Under Consideration, Review Prioritization List of Projects ~ Bobby Gaytan, PAC Chair 6. Update: Initial Point Gallery: Current Exhibit: "Mountains to Meadows: Celebrating" Cindi Walton, Mary Arnold, Angela Neiwert, Claire Remsberg, Jill Storey, Jessie Swimeley: Opening Reception February 7 (Patrick O'Leary); Upcoming: Mark Shawver solo exhibit "Yesterday & Today": Opening Reception March 7 (Host?); Review IPG Subcommittee Meeting Discussions ~ Lizzie Taylor, IPG Subcommittee Chair 7. Updates: Staff Report: Public Art Project Updates, Concerts on Broadways and Concert Poster Update, Call for 2023 Performing Arts Projects, First Tuesdays in Downtown Meridian ~ Cassandra Schiffler, Meridian Arts and Culture Coordinator 8. Inclusivity Highlight: Mardi Gras Indians: February Inclusivity Highlight ~ Jessica Peters, Meridian Arts Commission Chair NEXT MEETING - MARCH 9, 2023 ADJOURNMENT Meridian Arts Commission 2023 All Commission Goals and Priorities Support the completion of the Meridian Mural Series at the WARD pool Support the completion of “Water Metrics” artwork at Five Mile Creek Pathway Trailhub Public Art Project Program monthly Initial Point Gallery exhibits, host opening receptions, and market yearly Call-to-Artists, with a selection panel for new exhibits Increase inclusive programming through representation of diverse populations and marketing to underserved and underrepresented populations Engage the community through Art Week in 2023 and participate in programming and marketing events Support Concerts on Broadway Series in 2023 Pursue development and completion of a Public Art Plan FY23/24 through researching options for help from professional public arts contractor(s) Maintain existing Traffic Box Series; select artworks, approve locations, and commission installation of new traffic box wraps Use new Call for Performing Arts Projects to facilitate selection process to support youth performing arts programs through partnership and fiscal support of performing arts projects Support the Development of the Discovery Park Phase 2 Public Art Project Present 2023 Tammy de Weerd's Awards in the Arts Develop a prioritization list of ongoing and future Public Art Projects 2 MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, January 12, 2023 at 3:30 PM MINUTES ROLL-CALL ATTENDANCE __x__ Lizzie Taylor __x__ Patrick O'Leary __x__ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams __x__ Natalie Schofield _____ Thomas Vannucci __x__ Bonnie Zahn Griffith, Chair __x__ Hannah Scoville __x__ Bobby Gaytan City staff present were Arts and Culture Coordinator Cassandra Schiffler and City Attorney Emily Kane. C. Schiffler confirmed resignation notices were given by Commissioner J. Cavaness-Williams and Commissioner T. Vannucci and there is an open call for new Commissioners so seats should be filled soon. ADOPTION OF AGENDA N. Schofield made motion to adopt agenda; seconded by L. Taylor All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approval of Draft Minutes From the December 8, 2022 Meridian Arts Commission Meeting J. Peters made motion to approve minutes; seconded by L. Taylor All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approval of Financial Statement L. Taylor made motion to approve monthly financial statements; seconded by N. Schofield All ayes 3 Item 1. NEW BUSINESS [ACTION ITEMS] 3. Presentation: 2023 Neighborhood Grants Program ~ Jacob Cluff, Community Relations and Policy Advisor Presentation given by J. Cluff (see attached handout). Commission Feedback: L. Taylor inquired how selected art projects would affect public art. Art projects would be complimentary and would not impact the Commission’s budget. Council makes the final decision on which projects are funded but a report can be provided to the Commission. L. Taylor stated it would be helpful to have someone from the Commission’s Public Art Subcommittee participate in decisions regarding any funded art projects to ensure cohesion of public art. N. Schofield inquired about what the other awarded projects were besides the Legion Hall. Bear Creek playground with a Beep Beep Jeep and other art and a Pollinator Garden at Heroes Park with the Meridian Gardeners Co-Op. P. O’Leary inquired about the possibility to augment the budget from projects with MAPS funds. Needs to discuss with Legal the process for a supplemental budget from the Commission once grants are awarded. Purpose of presentation is to be informative, gain feedback on the grant program, and request assistance in publicizing the program. P. O’Leary inquired if third party artists are limited to local art. Not searching for artists but the person or organization applying for the grant must be within the City limits since this is money from the citizens so want the funds used by citizens. There is a stipulation that this is put out to the public and J. Cluff believes this to mean within City limits but he will follow-up with P. O’Leary. J. Peters inquired as to who maintains the art. Maintained by the City if on City property but this is dependent on the project. Grant application does have section for maintenance information and ongoing maintenance costs are taken into consideration. B. Zahn Griffith inquired who J. Cluff reports to within the City. Reports to Dave Miles, Chief of Staff but collaborates with City Departments based on awarded projects. 4. 2023 Meridian Arts Commission Chair and Vice Chair Elections [ACTION ITEM] B. Zahn Griffith stated that City Code directs the Commission to hold elections in the first meeting of each calendar year and that the Commission’s bylaws state the offices of the Commission shall include the office of the Commission Chair and Commission Vice Chair. B. Zahn Griffith requested nominations for the Commission Chair. N. Schofield nominated J. Peters for Chair. B. Zahn Griffith requested nominations for the Commission Vice Chair. J. Peters nominated N. Schofield for the office of Vice Chair. 4 Item 1. B. Zahn Griffith proposed to vote on the nominations as a slate and by acclamation since both nominees are running unopposed. L. Taylor made motion to elect J. Peters as Chair and N. Schofield as Vice Chair; seconded by P. O’Leary All ayes 5. Brainstorm and Identify 2023 All-Commission Goals ~ Cassandra Schiffler, Arts and Culture Coordinator [ACTION ITEM] C. Schiffler shared the 2022 approved goals and reviewed with and requested feedback from the Commissioners on the draft of 2023 proposed goals. N. Schofield made motion to approve the list of 2023 goals as-is; seconded by L. Taylor All ayes Commission Feedback: L. Taylor stated the draft is excellent and good editing and stated there is no reason to make it more complex by adding to it as it is fine just as it is. P. O’Leary inquired about prioritizing public art planning. Not in there specifically but there is a goal to prioritize ongoing and future art projects. C. Schiffler added this goal to the draft of 2023 proposed goals and stated that the next Public Art Subcommittee meeting includes prioritizing projects as one of the main agenda items. B. Zahn Griffith inquired if the 2023 proposed goals requires a vote. Yes, and it does help to know the Commission’s top priorities and this list reflects the ranking from the Commission in 2022 so Commission can approve the goals as-is or can re- rank goals. J. Peters requested clarification on added goal as it now reads that the Commission will prioritize public art over all other projects, but thinks the goal is actually to develop a prioritization list of ongoing and future public art priorities. C. Schiffler amended the goal per Commissioner J. Peter’s suggestion. 6. Proposals: Illustrators for 2023 Concerts on Broadway Series Poster Designs [ACTION ITEM] Presentation given by C. Schiffler (see attachment). C. Schiffler stated that if the Commission wanted to select an artist from the proposed list that they have not previously commissioned, that would leave Julia Green, Dana Wagner, or Kelly Knopp. C. Schiffler stated that artists could be selected for different years and prioritized for a multi-year plan. C. Schiffler confirmed that whatever direction the Commission chooses, she will update the artists. 5 Item 1. L. Taylor made a motion to invite Kelly Knopp to produce, for the Commission’s consideration, posters for both Art Week and Concerts on Broadway; seconded by J. Peters All ayes Commission Feedback: J. Peters stated she thinks this is a great idea and loves the folks C. Schiffler has already approached so far, and this reminds her of the poster contest the Commission has done in the past for Art Week and wondered what C. Schiffler thinks about incorporating these two concepts and increasing the budget. Did consider this for Art Week and saw the poster contest but feels poster contests ask artists to do a lot of work without any compensation for creative capital so if Commission wants to do a call for artist would recommend an invitation to submit previous work and work with someone based on that so artists are not doing work for free. N. Schofield asked Commissioner J. Peters if she is suggesting that if the Commission chooses someone for Concerts on Broadway that the Commission would increase the budget and request the artist to also do an Art Week poster by changing the contract. Yes, an opportunity to have consistent marketing since these events are around the same time. P. O’Leary asked about using the same artist for three years to streamline and create branding. Yes, a three-year contract is doable. B. Gaytan stated he likes Commissioner P. O’Leary’s idea but also likes the idea of giving the opportunity to as many artists as possible. B. Gaytan stated branding is important but looking at previous years there was not any consistency other than color which can be part of the branding so the Commission can limit the color palette. L. Taylor stated she agrees with Commission B. Gaytan to “spread the wealth” among more artists than among fewer and stated the artists approached by C. Schiffler are strong in their own right. L. Taylor stated the branding continuity would be quite significantly increased over prior years if Concerts on Broadway and Art Week were branded by one artist and thinks three years is too long due to people’s short attention spans. B. Zahn Griffith stated she doesn’t think you are branding something if you use different artists’ styles every year but if there is a template established that the artwork fits into then that is more a branding but the presented artists are all across the board. B. Zahn Griffith stated it does not matter to her but if the Commission is looking at branding then this proposal is not it. B. Gaytan added that he likes that C. Schiffler is introducing illustrators to this and that people like collecting posters and displaying them even after events because of the cool art so this is really good direction for these events. 6 Item 1. J. Peters stated that she appreciates that C. Schiffler did the leg work of finding artists whose work could work on this but is curious about the policy process of hand-picking artists to choose from as opposed to doing a call. J. Peters stated she understands doing a call requires more time and effort and so does not mean to make more work if it is not necessary but wants to ensure the Commission is within the bounds to decide to choose an artist. J. Peters inquired if this is considered a contract for a service rather than selecting a piece of art like is usually done with the Public Art Subcommittee. E. Kane responded that art is a professional service so there are different procedures for professional services and when we are purchasing a fungible good or service. In this case it is legal and in compliance with our purchasing policy to handpick and curate favorites and then pick the one that is right for the job because artists specialize in their field. Even in instances where we can hand-pick, sometimes we choose to issue a call to artists or an RFQ or RFP in order to have a big pool of applicants to choose from, but in this case that is not necessary. P. O’Leary inquired about the budget increase if the Commission included both Concerts on Broadway and Art Week. Depends on the scope of work and the artist. Art Week’s budget is $2k this year and with the addition from the Meridian Development Corporation, Concerts on Broadway’s budget this year is $20k so more money in the Concerts on Broadway budget for this type of thing than the Art Week budget. B. Zahn Griffith asked if the Commission wants to select one of the proposed artists for the poster. J. Peters stated she thinks all of these are great but the fact that we already have art by Ben and Miguel within the City, she would like to vote for a different artist to bring more diversity of art to the City. B. Zahn Griffith inquired who did the art for the last contracted Art Week poster. It was none of the proposed artists. B. Gaytan stated Dana Wagner and Julia Green have his top vote and agrees with Commissioner J. Peters. J. Peters stated she really likes Kelly’s work, even though it might a little edgy for what the Commission is looking for, but she really likes it but would support any of the other. L. Taylor stated she really likes Kelly’s work but that maybe Kelly could de-edge a little bit and that would be more suitable for Meridian. L. Taylor stated she thinks Dana Wagner’s work is very child-like. L. Taylor stated she thinks Julia Green’s work is cute but it doesn’t really do anything for her and that none of the artists are really rocking her boat. J. Peters stated she agrees with L. Taylor and wondered if Kelly could create something a little more family-friendly for Meridian’s family-centered stuff if this would work for this style. Kelly only submitted concert posters but C. Schiffler has 7 Item 1. seen other work of his that is more conservative so thinks he would be happy to work within design parameters. B. Gaytan stated Kelly’s work is amazing and he could totally adapt to what the Commission asks of him and his work is very well-known in the community in terms of posters and it is recognizable and that we would be lucky to have his work as the first artist for this type of event. REPORTS 7. Recap: Christmas in Meridian Ornament Drop 2022 C. Schiffler shared her experience at the event stating she was surprised but grateful to the person who put out over 20 pieces; the weather was cold and windy and it seemed most ornaments were around the tree in Generations Plaza. C Schiffler saw a few families out picking up ornaments, some were taking more than one but no way to stop this and she noted that not a lot of participants shared on social media, but again no way to make them do this. Commission Feedback: N. Schofield asked if this year on social media participants can be asked to send photos of claimed ornaments via DM to @MeridianArts to share rather than asking the participant to do the sharing because if the person has a private account, even if they use the hashtag, the Commission will not see it. Yes, I definitely like that idea. B. Zahn Griffith stated it seemed like everything was hanging on the tree in Generations Plaza so if there are other areas we want to target for art to be hung it needs to be specified. 8. Update: Initial Point Gallery: Current Exhibit: Boise Open Studios Collective (BOSCO) Opening Reception December 16 (Host: Lizzie Taylor); Upcoming: "Mountains to Meadows: Celebrating" Cindi Walton, Mary Arnold, Angela Neiwert, Claire Remsberg, Jill Storey, Jessie Swimely: Opening Reception February 7 (Patrick O'Leary) ~ Natalie Schofield, IPG Subcommittee Chair N. Schofield stated the current exhibit was hung in December and will be on exhibit through January and she reviewed the upcoming exhibit and reminded the Commission opening receptions are now on Tuesdays and not Fridays. L. Taylor stated there were 48 attendees at the opening reception at the exhibit is absolutely beautiful and outstanding and encourages all Commissioners to encourage people to attend. N. Schofield noted that the March reception needs a host and due to Commissioner Cavaness-Williams’ resignation from the Commission, May and September reception hosts are also needed. Commission Feedback: H. Scoville stated she would gladly be the reception host for the West Ada show in May. 8 Item 1. N. Schofield changed H. Scoville from June reception host to May reception host so March, June and September need reception hosts. B. Gaytan stated he would be the September reception host. C. Schiffler noted the September reception is not the first Tuesday of the month and was changed to coincide with Art Week which will begin on Saturday, September 16 with the Community Art Party. C. Schiffler stated the September show is a group show of five artists themed “People and Places.” 9. Update: Staff Report: Public Art Project Updates, Concerts on Broadway Updates, Call for 2023 Performing Arts Projects Now Posted on Website, 1st Tuesdays in Downtown Meridian ~ Cassandra Schiffler, Meridian Arts and Culture Coordinator C. Schiffler stated that the artist for the Five Mile Creek Pathway Trailhub has her permit from the City and engineering stamp of approval so she has her first two deliverables and will be moving in to fabrication over the next five months with plans to install this summer. C. Schiffler stated that WARD just approved the easement for the Pool mural and installation is planned for April. C. Schiffler stated the special traffic box artwork at Ten Mile and Pine was approved by Council and the vinyl vendor has decided not to charge the parents for the printing or installation. C. Schiffler also shared that the parents are so gracious and thankful to everyone for everything and it means a lot to them. C. Schiffler noted traffic box artwork installation requires warmer weather so she will send the artwork to the vinyl vendor now but the installation won’t happen until Spring. C. Schiffler stated there is a new roster for the Parks Identity and Theming Public Art Projects that consists of nine artists/artist teams approved through the RFQ process for public art projects so the Commission may use this roster for projects or use the RFQ/RFP process, but noted using artists on the roster speeds up the process for projects. C. Schiffler noted the Public Arts Subcommittee will be meeting to prioritize several projects, one of which is the Valley Regional Transit (VRT) transit shelter artwork which the VRT staff are all for so the Commission just needs to get them artwork. C. Schiffler noted other topics the Public Art Subcommittee will discuss include the mural at Sage Point, traffic boxes, and art at Fuller Park and Lakeview Golf Course. C. Schiffler noted that the call for performing arts projects is now posted on the website and asked Commissioners to help promote the call. C. Schiffler stated that many surrounding cities have a night where businesses stay open later once a month and there is usually an art walk so she is trying to gain momentum for a 1st Tuesday in Downtown Meridian so the Downtown Committee is meeting tomorrow and will be talking about this. C. Schiffler noted this would not be something that would be housed in the Commission but encouraged 9 Item 1. Commissioners to talk to local Downtown Meridian businesses about it and hopes maybe the Chamber will take on this project as the point of contact. 10. City Attorney’s Office Presentation: Agreements and Payments for Arts Commission Goods and Services ~ Emily Kane, Deputy City Attorney Presentation given by E. Kane (see attachment). 11. Inclusivity Highlight: Making Art Accessible to All: January Inclusivity Highlight ~ Hannah Scoville, Meridian Arts Commissioner Presentation given by H. Scoville (see attachment). NEXT MEETING - FEBRUARY 9, 2023 ADJOURNMENT B. Zahn Griffith stated that this is her last Commission meeting. J. Peters thanked B. Zahn Griffith for her service and as the Chair and noted that B. Zahn Griffith’s knowledge and experience has been invaluable. N. Schofield made motion to adjourn the meeting; seconded by L. Taylor All ayes 10 Item 1. Now AcceptingNow Accepting Neighborhood GrantNeighborhood Grant ApplicationsApplications www.meridiancity.org/neighborhoodgrant Applicants may apply for Neighborhood Grant funds in any amount up to $50,000 and may request funds for more than one project. All residents and organizations in Meridian are welcome to apply! Applications due by March 6, 2023. 11 Item 1. APPLY NOWAPPLY NOW Neighborhood GrantNeighborhood Grant Application OpenApplication Open www.meridiancity.org/neighborhoodgrant Meridian City Council has allocated $50,000 for Neighborhood Grants to be awarded to Meridian residents and organizations for projects that bring Meridian neighbors together and improve the community. Applicants may apply for Neighborhood Grant funds in any amount up to $50,000 and may request funds for more than one project. Applications are due by March 6, 2022. All residents and organizations in Meridian are welcome to apply! 12 Item 1. 2022-2023 Neighborhood Grant Program Neighborhood Grant Program Page 1 Overview of Neighborhood Grant Program Meridian City Council has allocated $50,000 for Neighborhood Grants, to be awarded to Meridian residents for projects that bring Meridian neighbors together and improve the community. Applicants may apply for Neighborhood Grant funds in any amount up to $50,000, and may request funds for more than one project. Projects must be complete by September 9, 2023. Timeline Application period open: January 6, 2023 Applications due: March 6, 2023, 5:00 p.m. Selection panel recommendation: By March 20, 2023 Applicants notified: March 27, 2023 Signed agreement due: April 10, 2023 Project completion: September 9, 2023 Final report due: September 15, 2023, 5:00 p.m. Eligibility and Criteria Projects funded with Neighborhood Grant funds must be located on public property located within the City of Meridian. Applicants must be residents of the City of Meridian. Upon selection of a project for funding, the City of Meridian will require the successful Applicant to enter into a grant recipient agreement establishing terms and conditions of the grant funds (sample agreement available upon request). In awarding Neighborhood Grants, the selection panel will consider the following criteria: 1. Capacity for neighbor engagement in Project implementation and final deliverable; 2. Contribution to improvement of neighborhood environment and sense of community; 3. Suitability of proposed Project for project site; and 4. Long-term viability. maintenance and impact of proposed Project. Application To apply, Applicants must submit the following materials to the City Contact listed below. If applying for more than one grant, a separate application must be completed for each project. 1. Completed Grant Application form 2. Written narrative answering each and all of the following questions: a. What do you propose to accomplish and how? b. How do you plan to engage and use volunteers, specifically your neighbors, to help on the project? How many volunteers will be needed? c. What is the desired impact of this project on your neighborhood and how will you measure it? d. What is the plan for long-term maintenance of items that will be purchased, built, or installed with the funds (if applicable)? 13 Item 1. Neighborhood Grant Program Page 2 e. What is the priority of this Project (if applying for grant funds for more than one project)? 3. Detailed Project plan, including timeline with specific dates. 4. Detailed Project budget, listing Neighborhood Grant funds, partner organization funds, and in- kind and monetary donations. 5. Written permission from property owner allowing the use of the property for the proposed project. 6. If project involves collaboration or co-funding with other organizations or businesses on this project, a letter of acknowledgement and support from each. City Contact Submit application and reporting materials to, and direct any questions to: Jake Cluff, Community Relations & Policy Advisor Address: 33 E. Broadway Avenue, Meridian, Idaho 83642 Email: Jcluff@meridiancity.org Phone: 208-489-0535 Reporting Requirements All projects must be completed by Friday, September 9, 2023. A final report must be submitted to the City Contact by Thursday, September 15, 2023. The final report must include: 1. Written narrative answering each and all of the following questions: a. What did you accomplish, and how? b. How were volunteers engaged and used, and how many? c. What is the impact of this project on your neighborhood? 2. Final project budget, showing Neighborhood Grant funds, partner organization funds, and in - kind and monetary donations. 3. Receipts supporting final project budget. 4. Photographs of Project completion and final Project. 5. Check payable to City of Meridian for any unused funds. Purchasing Requirements If the proposed Project includes the purchase of goods, services, supplies, or equipment, purchases up to $15,000 will require one written quote, and purchases $15,001 to $50,000 require three written quotes. Documentation will be required prior to release of funds. Limitations Neighborhood Grant funds may not be spent on gift cards, alcohol, tobacco, firearms, or travel. Funds will not be awarded to support any project that in any way: violates law or City policy; violates a legal ownership interest, such as a copyright, of any party. Funds may not be spent for any purpose or message that includes, promotes, or fosters: profane, obscene, indecent, violent, or pornographic content and/or language; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or national origin; defamatory or personal attacks; threats to any person or organization; information that may compromise public safety; or any purpose or message that the City deems to be inappropriate or not in the best int erest of the City of Meridian. Additional limitations may apply. 14 Item 1. 2022-2023 Neighborhood Grant Program Application Form Neighborhood Grant Application Form Page 3 Applicant Information Applicant name Organization (if applicable) Applicant’s parent name (if Applicant is under 18) Phone number E-mail address Mailing Address Project Information Project Name Project Type (check one)  Amenity (e.g., neighborhood garden, bike rack, bike repair station, dog waste bag station)  Beautification (e.g. signage, banners, trees, landscaping, art)  Clean up (e.g. graffiti removal, overgrown vegetation removal, litter removal)  Other: Project Address/Location Property owner Acknowledgments I, _____________________________, hereby acknowledge the following stipulations and agree that if this proposal is selected for funding under the Neighborhood Grant Program, such funding shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written grant recipient agreement between myself and the City of Meridian. I specifically acknowledge that: INITIAL Before my Project is funded, I (or my parent/guardian) will be required to enter into a written agreement with the City establishing the specific terms and conditions of the grant funds provided. INITIAL If this Project is selected for funding, neither the City of Meridian nor its officers or employees will assume liability for any loss or damage. This Project may involve risks, some of which are unknown. INITIAL The procurement of any necessary insurance will be my sole responsibility. The City will not provide insurance or other coverage of any kind for loss, theft, or damage that I or anyone associated with the Project may or does incur. INITIAL The City has made no offer or commitment to issue Neighborhood Grant funds; the City shall have no obligation to do so except by, and pursuant to, written agreement. I acknowledge, understand, and agree to these general terms and conditions. Signature: _________________________________ Print name: ____________________________ Parent Signature (If Applicant is Under 18): _____________________________________________ Date: _________________________________ 15 Item 1. Concerts on Broadway Posters PROPOSAL: USE PROFESSIONAL ILLUSTRATOR FOR 2023 CONCERT SERIES POSTER 16 Item 1. Background: 2011, 2012, 2013 17 Item 1. Background: 2014, 2015, 2016 18 Item 1. Background: 2017, 2018, 2019 19 Item 1. Background: 2021 & 2022 20 Item 1. Kelly Knopp *Estimate: $400 allows for revisions 21 Item 1. Kelly Knopp, continued 22 Item 1. Dana Wagner *would likely do something like example 4 with City Hall, a banner, and musicians, *Estimate: $350 23 Item 1. Ben Konkol *would do a sax player silhouette, with instruments and musical icons dotted with sparkling stars, and scenery from Meridian's city hall and outdoor plaza and surrounding area, *Estimate: $500 (discounted heavily from his normal rates because he says he likes working with Meridian) 24 Item 1. Julia Green *would like to work with limited color palette, and illustrate using flat shapes with added texture and line *Estimate: $400 (normally $500) 25 Item 1. Miguel Almeida *Estimate: $550 26 Item 1. Questions? Discussion Concerts on Broadway Posters Recommendation: Choose a professional Illustrator for 2023 Concert series poster 27 Item 1. Meridian Arts Commission 2022 All Commission Goals and Priorities A. Support the completion of the Meridian Mural Series at unBound library, and the WARD pool B. Support the Five Mile Creek Pathway Trailhub Public Art Project and participate in the selection of artists and project proposals C. Program monthly Initial Point Gallery exhibits, host opening receptions, and market yearly Call-to-Artists, with a selection panel for new exhibits D. Support Tully Park Skatepark Mural completion in Fall 2022 and participate in selection of youth apprentice E. Increase inclusive programming through representation of diverse populations and marketing to underserved and underrepresented populations F. Engage the community through Art Week and participate in programming and marketing events G. Support Concerts on Broadway Series H. Pursue development and completion of a Public Art Plan FY23/24 through researching options for help from professional public arts contractor(s) I. Maintain existing Traffic Box Series; select artworks, approve locations, and commission installation of new traffic box wraps J. Develop an RFP and use selection process to support performing arts programs through partnership and fiscal support of performing arts projects by organizations like the Treasure Valley Children's Theater, Huckleberry Star Theater, and others K. Support the Development of the Discovery Park Phase 2 Public Art Project L. Present Tammy de Weerd's Awards in the Arts 28 Item 1. Proposed Draft of 2023 Goals Meridian Arts Commission 2023 All Commission Goals and Priorities A. Support the completion of the Meridian Mural Series at the WARD pool B. Support the completion of “Water Metrics” artwork at Five Mile Creek Pathway Trailhub Public Art Project C. Program monthly Initial Point Gallery exhibits, host opening receptions, and market yearly Call-to-Artists, with a selection panel for new exhibits D. E. Increase inclusive programming through representation of diverse populations and marketing to underserved and underrepresented populations F. Engage the community through Art Week in 2023 and participate in programming and marketing events G. Support Concerts on Broadway Series in 2023 H. Pursue development and completion of a Public Art Plan FY23/24 through researching options for help from professional public arts contractor(s) I. Maintain existing Traffic Box Series; select artworks, approve locations, and commission installation of new traffic box wraps J. Use new Call for Performing Arts Projects to facilitate selection process to support youth performing arts programs through partnership and fiscal support of performing arts projects K. Support the Development of the Discovery Park Phase 2 Public Art Project L. Present 2023 Tammy de Weerd's Awards in the Arts M. Develop prioritizion list of ongoing and future Public Art Projects 29 Item 1. AGREEMENTS AND PAYMENTS FOR MAC GOODS AND SERVICES Deputy City Attorney Emily Kane January 12, 2023 30 Item 1. WHAT IS A CONTRACT? Verbal or written agreement to commit something of value: Money –to pay someone or buy something Staff time or actions –to do something Commissioner/Commission time or actions –to do something Policy –to take a position, extend goodwill, or make recommendation Gifts –to accept a gift or grant under specific terms 31 Item 1. MAC GOODS & SERVICES Visual artists –Public art pieces, murals, Art in Public Spaces, traffic boxes, WASD student artists Performing artists –TVCT, MSO, Concerts on Broadway, Art Week, IPG openings Sponsorships –events, traffic boxes, public art projects Vendors –vinyl wraps, signs, IPG supplies, nametags Service providers –consulting, internship, training, education Partners –MAF, WARD, MLD, WASD, ACHD, MDC, VRT, Dairy Board, Chamber of Commerce, MPR, MFD, private parties Grant or gift providers –ICA, private parties 32 Item 1. NEGOTIATION OF CONTRACTS Negotiation = Extending or accepting an offer or commitment Execution = Signing written agreement or “meeting of the minds” Who is authorized to negotiate contracts on MAC’s behalf? Arts & Culture Coordinator Arts & Culture Coordinator’s supervisors City Attorney’s Office Finance Department –Procurement Manager 33 Item 1. COMMISSION’S ROLE Commission’s role: the “What” Deliberate on proposals, ideas Vote as a board to authorize action What to do What to spend (generally) Which partnerships and grants to pursue Act as a board to make recommendations to City Council The commission is not authorized to negotiate or sign contracts (verbal or written) on behalf of the City. 34 Item 1. STAFF’S ROLE –CONTRACTS Staff’s role: the “How” Negotiate, draft, review contracts (verbal or written) Select or support selection of vendors per Purchasing Policy Issue RFPs, RFQs, CTAs per Purchasing Policy Manage MAC budget Determine specific amount to spend Determine specific terms of agreement Execute contracts or seek Council approval Purchasing Policy authorizes staff to negotiate and sign contracts on behalf of the City. 35 Item 1. COMMISSIONER’S ROLE –CONTRACTS Individual commissioners’ role: Support as directed by Commission or staff Individual commissioners are not authorized to negotiate or sign contracts (verbal or written) on behalf of the City. Volunteers’ role: Support as directed by Commission or staff Volunteers are not authorized to negotiate or sign contracts (verbal or written) on behalf of the City. 36 Item 1. QUESTIONS? Emily Kane: ekane@meridiancity.org City Attorney’s Office: cityattorney@meridiancity.org 37 Item 1. Making Art Accessible For All National Braille Day, January 4th January Inclusivity Highlight 38 Item 1. Visual Impairment0143,000 in Idaho Approx. 2,850 in Meridian Hearing Impairment02200,000 in Idaho Approx. 13,259 in Meridian Mobility Impairment0317,220 in Idaho Approx. 1,141 in Meridian Across Idaho: Visualizing the Numbers Language Barrier04Approx. 8,000 in Meridian 39 Item 1. Boise Art Museum -Large Print Labels -Audio guide (visual description and artist comments) -Braille -Tactile Representation Models 40 Item 1. The Morrison Center GalaPro -M ultilingual subtitles -Closed captioning -Dubbing -Audio description -Amplification to the user's own mobile device -All content is provided in real time, using speech recognition technology, developed specifically for live performances and shows 41 Item 1. Accessible Venue Seating -Taylor Swift ADA seat debacle -Wheelchair access -Other ways to accom m odate them in venues (space, height of signage) 42 Item 1. Talk to People 01 -Morrison Center Training 04 03 06 How Can We Make Art Accessible? Making Space -Making everything accessible for wheelchairs Conscious Decisions -Always part of the conversation 02 Multiple Languages -Most common is Spanish ! -Consider signage, audio, etc. 05 Utilizing GalaPro -Would require more research and testing Talk to a Pro -Amoureux AT Consulting , a great resource! 43 Item 1. MEMO TO MERIDIAN ARTS COMMISSION Topic: Meridian Arts Commission Budget Below is a report generated from OpenGov’s Meridian Arts Commission’s FY2023 budgets on February 3, 2023: Meridian City Budget to Actual - Yearly - Project Download generated on 02/03/2023 2022-23 Budget 2022-23 Actual (11017) Public Arts 0 0 (BLANK) No Project 67,535 0 (11011) Concerts on Broadway 20,000 0 (11120) Public/Private Mural Program - MAC 0 3,500 (CARRYFORWARD) Carryforward 26,800 0 (11012) Performing Art 7,000 0 (11017.A) Five Mile Creek Pathway Trailhub Public Art Project 0 15,000 (11015) Art Week 2,000 0 (11345) Traffic Box Vinyl Wrap Fab & Installation 0 4,332 (11018) Traffic Box Art 0 0 (11016) Other Expenses 1,800 0 (11010) Art Development - MAC 1,350 250 (11013) Initial Point Gallery 700 80 (11014) School District Art Show Awards 350 0 Total 127,535 23,162 The current Arts Commission budget can be found at: https://meridianid.opengov.com/transparency/#/12604/accountType=expenses&embed=n&breakdown=3a47e743-1b70-4bca-bb63-cd0945429d52&currentYearAmount=cumulative&currentYearPeriod=years&graph=bar&legendSort=desc&proration=true&saved_view=null&selection=F193E0AC960B0A3A987B1B4D363F1466&projections=null&projectionType=null&highlighting=null&highlightingVariance=null&year=2022&selectedDataSetIndex=null&fiscal_start=2022&fiscal_end=latest 44 Item 2. Discovery Park Public Art Project Plan Location: Discovery Park, multiple locations Total Project Budget: $150,000 from the Meridian Art in Public Spaces (MAPS) fund Overview: Meridian’s vision is to be the West’s premier community in which to live, work, and raise a family by 2035. Part of that vision and Meridian’s Strategic Plan is to create a vibrant community through creating art and cultural opportunities to enhance the overall quality of life for Meridian residents and visitors. Discovery Park has been identified as a priority opportunity for implementing public art as Phase II of the Park is being constructed. The objective of this public art project is to create multiple public art elements in the new park construction that enhance Discovery Park’s overall identity. Artworks will incorporate the themes of learning, exploration, and “Discovery.” Artist selection method: Use three prequalified artists/artist teams from the Parks Identity Public Art Roster to create site specific public artworks that meet the project objectives. The Parks Identity Public Art Roster is a list of pre-qualified, professional artists/artist teams and organizations that have been approved to collaborate and contract for the City’s park theming, signage, and other public art projects. Artists/artist teams on this list submitted applications through a Request for Qualifications (RFQ) to be on the Parks Identity Public Art Roster; applicants were evaluated by a panel consisting of Meridian Arts Commission (MAC) and City staff. Evaluation criteria included adherence to the RFQ, artistic quality, craftsmanship, level of professionalism, and appropriateness of experience with similar public art projects. Project Details: The Public Art Committee has identified three public art project opportunities in Discovery Park and have recommended implementing the following three projects: Project: Interactive, bike-themed artwork that engages the public through direct interaction and manual manipulation of the artwork to create soft acoustic sounds. ($50,000) Artist Steve Parker recently submitted a proposal through an RFQ+RFP process for another project, the Five Mile Creek Pathway Trailhub project, and was the second highest scoring proposal. The sound feature of his project was considered less desirable at that location due to the neighborhood proximity of the site, but the sound would not be an issue at this location. Steve Parker is on the Parks Identity Public Art Roster, and the Public Art Committee recommends him for this project. Meridian Parks and Rec Staff have identified an area visible from the existing playground and at the end of a long walkway, creating a visual terminus for the walkway. Project: Softball field central area sculpture. ($45,000) This sculpture would be prominently located in an elevated, central grassy area, surrounded by three softball fields. This project could potentially incorporate a softball element or theme in addition to the learning, exploration, and “Discovery” themes. The Public Art Committee recommends UrbanRock to develop this project based on the range of exploratory, interactive projects submitted in their Parks Identity Public Art Roster application. Project: Functional bench seating located between children’s bike track area and road. ($35,000) An opportunity for bench seating and bike racks between the planned youth bike track and the roadway has been identified. Parents with younger children desire areas where they can sit and watch their children play, and parents typically prefer to position themselves between their children and the road. An installation of public art that can function as bench seating is an opportunity to fulfill needs for seating and create memorable public art. Artist Colin Selig included many examples of creative and unique public art bench seating. Colin Selig was identified and recommended from the Parks Identity 45 Item 3. Public Art Roster by the Public Art Committee for this project based on his prior work of many unique bench designs made from recycled propane cylinders, and his focus on sustainable practices. Budget Details: A total budget of $150,000 has been allocated for implementation of this Discovery Park Public Art Plan. All funding will come from the Meridian Art in Public Spaces (MAPS) fund. Funding for public art at Discovery Park has been planned since 2018, and MAPS funds have been carried forward from multiple years to save up for this implementation of public art at Discovery Park. Planned Budget breakdown: Project: Interactive bike themed sound art: $ 50,000 Project: Central softball field sculpture: $ 45,000 Project: Functional Bench seating/bike racks: $ 35,000 Compensation for proposals: $ 5,000 Contingency: $ 15,000 Total Budget: $150,000 Proposed Timeline (subject to changes): February 2023: Project plan approvals by MAC and Parks and Rec March 2023: Agreements with artists to develop project concept proposals April 2023: Artists develop concept proposals and may conduct a site visit May 2023: Proposals submitted June 2023: Public input on proposals collected via survey July 2023: City Staff and MAC review projects and public input, make recommendations August 2023: MAC final approval October 2023: Artist’s signed agreement with City, and City Council approvals Nov. – Jan. 2024: Fabrication February 2024: Installation of artworks March 2024: Discovery Park Phase II planned unveiling 46 Item 3. PUBLIC ART COMMITTEE MEETING Parks and Rec Conference Room, 33 East Broadway Avenue Meridian, Idaho Tuesday, January 17, 2023 at 4:30 PM MINUTES ROLL-CALL ATTENDANCE __x___ Lizzie Taylor __x___ Jessica Peters __x___ Bobby Gaytan, Chair City staff present was Arts and Culture Coordinator Cassandra Schiffler. APPROVAL OF MINUTES [ACTION ITEM] 1. Approve PAC Meeting Minutes from 11-15-22 L. Taylor moved to approve the minutes, J. Peters seconded, all ayes REPORTS 2. Updates: Public Art Projects in Progress; Parks Identity and Public Art Roster (5 minutes) No new public art project updates following the MAC meeting last Thursday. All current projects (mural at Pool, mosaic sculptures at Five Mile Creek Pathway Trailhub, and special traffic box project) are moving forward for installation this year. L. Taylor urges MAC members to attend any events surrounding installation of memorial traffic box. Cassandra will get a thank-you card for the vendor. Cassandra presented a summary of the approved artists and artist teams for the Parks Identity and Public Art Roster. DISCUSSION ITEMS 3. Discuss: Next Steps for Discovery Park Public Art Project (20 minutes) Note: Cassandra sent a draft plan to the committee to review this week. L. Taylor asked about the public input and how that would be created and used. Public input would be collected via survey, the results of which the selection panel would 47 Item 5. review. We may not need a selection panel if specific artists are chosen for each project. L. Taylor offered to assist with development of the survey. Committee suggested Colin Selig for benches near bike park (fun design + sustainability; project #3), Steve Parker for the interactive bike-themed sound art (project #1), and UrbanRock for a sculpture near the softball fields (project #2). Cassandra will update plan draft and seek Parks and Rec department approval on plans, then MAC approval on the plan. 4. Discuss: Potential Mural Public Art Project with SagePoint Financial (3 minutes) Sagepoint is interested in landscape or history theme for mural. Not a priority at this point, but we can keep it on the list of future project ideas. 5. Discuss: Potential Public Art Project at Transit Shelters with Valley Regional Transit (3 minutes) VRT is happy to put art on shelters and would charge us the install rate to just put a wrap on the shelters, (for advertisers they charge the install plus advertising, but would not charge us advertising rates). This could be an easy project to implement. Cost would likely be around $3,000 per shelter. Consider putting call to artists for graphic design/illustration/digital artists. 6. Discuss: Traffic Box Series 2023 (3 minutes) Seven youth boxes are planned for 2023: Mayor’s Office box, special traffic box for Ten Mile/Pine, five West Ada boxes; suggest postponing professional artist traffic box projects/roster in 2023 to focus on other projects. 7. Discuss: Other Public Art Project Ideas (Fuller Park Environment Art, Rotating Sculpture Program, Temporary Public Art Projects for Art Week, Sidewalk Poetry, Lakeview Golf Course) (10 minutes) Committee discussed these options, including potential murals inside or outside park restroom facilities (including just the restroom doors). Cassandra noted that the City is still in the process of transitioning ownership for Fuller Park from WARD, so suggests waiting until process is complete before installing art. B. Gaytan suggested building walls at parks for murals, which could be an opportunity for temporary art and learning for new artists. Cassandra also added Cherry Lane library for a future potential project, as per older plans. Rotating sculpture project would take place in various locations within downtown area. ACTION ITEMS 8. Draft Prioritization List of Ongoing and Potential Public Art Projects Ideas: Murals, Transit Shelters, Discovery Park, Fuller Park, Traffic Boxes, Temporary Art Week Projects, Rotating Sculpture, Sidewalk Poetry, Lakeview, etc. (15 minutes) [ACTION ITEM] Top priorities are already in progress (Pool mural, Discovery Park, Five Mile Creek Pathway sculpture, 2023 youth traffic boxes). Next (in order of priority): transit shelters, Art Week projects, rotating sculptures, Sagepoint mural, Lakeview, sidewalk poetry, traffic boxes, Fuller Park (low priority until acquisition is completed, then move up the list asap), Cherry Lane library. 48 Item 5. 9. 2023 Public Art Committee Chair Elections (3 minutes) [ACTION ITEM] L. L. Taylor nominated Bobby Gaytan for Chair. No other nominations were received. L. Taylor motioned to approve B. Gaytan as Chair; J. Peters seconded. The motion to appoint B. Gaytan as Public Art Committee Chair was passed with all ayes. NEXT MEETING - March 21, 2023 (Note: February meeting postponed until March) ADJOURNMENT J. Peters motioned to adjourn the meeting at 5:56 PM, L. Taylor seconded, all ayes 49 Item 5. SEASONSMountains to Meadows: Celebrating Opening Reception February 7, 4:30 - 7:00 pm Initial Point Gallery M e r i d i a n C i t y H a l l , T h i r d F l o o r E x h i b i t o p e n t h r o u g h M a r c h 3 , 2 0 2 3 M o n - F r i 8 a m -5 p m Featured Artists: Cindi Walton Jessie Swimeley Jill Storey Claire Remsberg Angela Neiwert Mary Arnold 50 Item 6. A Collection of paintings inspired by Idahos’ past and present Americana Initial Point Gallery Meridian City Hall, Third Floor March 6, 2023 - March 31, 2023 Gallery Hours: Monday-Friday 8:00 am- 5:00 pm Opening Reception: March 7, 2023 4:30 pm - 7:00 pm 51 Item 6. INITIAL POINT GALLERY SUBCOMMITTEE MEETING Parks and Rec Conference Room, 33 East Broadway Avenue Meridian, Idaho Friday, January 20, 2023 at 3:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS ROLL-CALL ATTENDANCE __X___ Lizzie Taylor __X___ Natalie Schofield, Chair __X___ Hannah Scoville City staff present was Arts and Culture Coordinator Cassandra Schiffler. APPROVAL OF MINUTES [ACTION ITEM] 1. Approval Initial Point Gallery Subcommittee Minutes from 8-26-22 L. Taylor moved to approve the minutes, H. Scoville seconded, all ayes DISCUSSION ITEMS 2. Presentation: Idea for Expanding the Gallery Audience: "Initial Point Gallery: Maturing with Our Community" ~ Lizzie Taylor, Arts Commissioner L. Taylor has been in communication with some of the local senior living facilities and she is trying to work with these communities and their “Lifestyle Director” staff to get the word out about Initial Point Gallery. 3. Brainstorm: Initial Point Gallery: Identifying Target Audiences and Improving Attendance, Exposure, Programming, Marketing and Outreach Efforts The committee discussed having posters printed and committee members can put up posters in places like the Co-op, senior center, Zamzows, Quality Art and Michaels. out about Initial Point Gallery. C. Schiffler will have posters printed and ready at the Parks and Rec front desk to distribute. The committee also discussed looking into Idaho Poster Distribution to get pricing and see if that’s a viable option. N. Schofield suggested contacting teachers to see if they might offer students extra credit to come to the gallery and report on it. The committee agreed that it’s a great idea. N. Schofield said she’d write something that could be sent to teachers. 52 Item 6. 4. Discuss Other Potential Visual Arts Ideas and Projects: City Artist-in- Residence, Found Object Art Display, Paint-In Event, Gallery Demos and Artist Talks The committee discussed other ideas including having an artist designated to be an honorary City artist (L. Taylor didn’t like the “artist-in-residence” title as the artist as this would not be a residency program). The artist could curate an exhibit at IPG and could do some programming. This artist could be the Tammy de Weerd’s Awards in the Arts recipient. The Paint-in event was discussed in conjunction with the August Plein Air show. Artists could get a stamp on the Thursday before the install, do the plein air painting, and have works delivered on Monday. C. Schiffler will discuss with PAPI. The gallery has hosted artist demos and talks before, but they have not been well attended in the past. The recommendation was to do the demos or talks during the opening reception. ACTION ITEMS 5. Planning: December 2023 Exhibit [ACTION ITEM] out about Initial Point Gallery. Due to not being selected for the Idaho Humanities Council Spark exhibit, there is not a show scheduled for December 2023. The committee reviewed several options for shows. L. Taylor recommended partnering with the Capitol Contemporary Gallery for the December-January 2023 show. H. Scoville seconded, all ayes 6. 2023 Initial Point Gallery Subcommittee Chair Elections [ACTION ITEM] N. Schofield nominated L. Taylor for Chair. No other nominations were received. H. Scoville motioned to approve L. Taylor as Chair; N. Schofield seconded. The motion to appoint L. Taylor as Public Art Committee Chair was passed with all ayes. NEXT MEETING - March 17, 2023 ADJOURNMENT L. Taylor moved to adjourn, H. Scoville seconded, all ayes 53 Item 6. MEMO TO MERIDIAN ARTS COMMISSION Date: 2-9-23 RE: February Inclusivity Highlight Topic: Mardi Gras Indians, ~ Presented by Meridian Arts Commission Chair Jessica Peters In order to continue the Meridian Arts Commission’s goals of Arts Access (Goal: Support experiences in the arts for everyone, regardless of age, race, ability or other protected class) the Commission may occasionally include inclusivity highlights at various meetings in order to learn about and promote inclusive arts practices. February MAC Inclusivity Highlight: Mardi Gras Indians The Black Masking Indians of New Orleans, also known as Mardi Gras Indians, are groups or krewes of African Americans who gather, dance, and parade throughout New Orleans. This tradition honors the history of Native Americans protecting runaway slaves in Louisiana in the 1800s, and features masks, beads, and feathers in elaborate costumes that mix Indigenous and West African cultures. The costumes are worn in dances and gatherings during the Mardi Gras season, which grew in popularity during segregation when African Americans weren’t allowed to participate in Mardi Gras festivities in New Orleans, so they created a celebration in their own neighborhoods known as Carnival. Learn more about the Black Masking Indians in the links below. Black Masking Indians: A Historical New Orleans Carnival Tradition: https://youtu.be/VsOxxz4h1rU Mardi Gras Indians – Colorful suits, lively footwork and rhythmic music fill the streets of New Orleans when the Mardi Gras Indians parade: https://www.neworleans.com/things- to-do/music/history-and-traditions/mardi-gras-indians/ CBS Saturday Morning: The History of Super Sunday and the Mardi Gras Indians: https://youtu.be/awMFbUYF24Y Mardi Gras Indians: Culture and Community Empowerment: https://www.louisianafolklife.org/lt/articles_essays/creole_art_mardi_indians.html New Orleans’s best hidden treasure is its Mardi Gras Indians: https://www.washingtonpost.com/travel/2020/02/28/new-orleanss-best-hidden- treasure-is-its-mardi-gras-indians/ After Covid, the Mardi Gras Indians are back in intricate, beaded suits: https://www.washingtonpost.com/nation/interactive/2022/new-orleans-indians/ 54 Item 8.