23-2373 City Operating Policy and Procedures 4.1 Holidays CITY OF MERIDIAN RESOLUTION NO. 23-2373
BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN,
OVERTON, PERREAULT, STRADER
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING
POLICY AND PROCEDURE MANUAL BY AMENDING STANDARD OPERATING
POLICY NUMBER 4.1 AND STANDARD OPERATING PROCEDURES NUMBER 4.1
CONCERNING HOLIDAYS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS the City Council approved the City of Meridian Standard Operating Policy
and Procedure Manual in 2022; and,
WHEREAS the City Council may amend the City of Meridian Standard Operating Policy
and Procedure Manual from time to time as necessary; and,
WHEREAS the City Council now desires to amend Standard Operating Policy Number
4.1 and Standard Operating Procedures Number 4.1, which pertain to holidays;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. Standard Operating Policy Number 4.1 and Standard Operating
Procedures Number 4.1, which are contained within the City of Meridian Standard Operating
Policy and Procedure Manual, are hereby amended as set forth in Exhibit A, which is attached
hereto and incorporated herein.
SECTION 2. This Resolution shall be in full force and effect on February 15, 2023.
ADOPTED by the City Council of the City of Meridian, Idaho, this 141h day of February,
2023.
APPROVED by the Mayor of the City of Meridian, Idaho,this 14th day of February,2023.
APPROVED:
Mayor Robert E. Simison
ATTEST:
By:
Chris Johnson, City Clerk
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE MANUAL BY AMENDING STANDARD OPERATING POLICY NUMBER 4.1
AND STANDARD OPERATING PROCEDURES NUMBER 4.1 CONCERNING HOLIDAYS;AND PROVIDING AN EFFECTIVE DATE
EXHIBIT A
C%/-WER,l � J-.� City of Meridian
Standard Operating Policy
Number 4.1
Holidays
Purpose:
To set forth the policy regarding holidays observed by the City and related leave and compensation
pertaining to holidays.
Policy:
The City shall provide paid holidays to all eligible employees who are in a paid status the day before and
the day after the holiday. Represented Fire employees holiday benefits and related leave and
compensation are covered under the collective labor agreement. Holiday pay will be equivalent to the
employee's regular work schedule. Holiday pay will not be given to employees taking any unpaid leave
time the day before or the day after a holiday. Holidays must be observed on the City's designated
holiday. Individual exceptions must be approved by the department director. Eligible employees shall be
granted up to eleven paid holidays per year. Emergency service personnel or others required to work on
holidays shall be compensated for holiday hours as outlined in the Holidays Standard Operating
Procedures.
This policy shall be implemented pursuant to the Holidays Standard Operating Procedures.
Authority& Responsibility:
Payroll shall work in conjunction with Human Resources to ensure proper tracking and payment of
holiday hours for employees, including special arrangements for emergency service personnel or others
required to work on holidays.
Revision Date:02/15/2022
C%/-WEKI � � City of Meridian
Standard Operating Procedures
Number 4.1
CHANGES TO THESE PROCEDURES REQUIRE COUNCIL APPROVAL
Holidays
Purpose:
To set forth the City's procedures regarding the holidays observed by the City and related leave and
compensation pertaining to holidays.
Procedures and Related Information:
I. Holidays
A holiday is a day of exemption from work, granted to eligible employees as if they had actually
worked.The City observes eleven (11) holidays with pay during the calendar year:
1. New Year's Day (January 1)
2. Martin Luther King,Jr's Birthday/Human Rights Day (3rd Monday in January)
3. President's Day(3rd Monday in February)
4. Memorial Day (Last Monday in May)
5. Juneteenth (June 19)
6. Independence Day(July 4)
7. Labor Day(V Monday in September)
8. Veteran's Day(November 11)
9. Thanksgiving (41h Thursday in November)
10. Day after Thanksgiving
11. Christmas Day (December 25)
II. Holidays must be observed on the City's designated holiday; no individual exceptions will be
made based on work schedule or other leave considerations without department director
approval
III. Holidays Occurring on Saturday or Sunday
Generally, holidays falling on a Saturday are observed on the preceding Friday; those falling on
Sunday are observed the following Monday. In celebrating the above holidays, all City offices
and departments will be closed with the exception of those departments responsible for
wastewater and emergency service.
IV. Holiday Compensation for Shift or Compressed Workers
A. For employees working shifts of nine (9),ten (10), or more hours per day, a maximum of
(eleven) 11 holidays per calendar year will be given at the employees scheduled work
hours. Shift or compressed workweek employees are paid holiday pay at his/her
assigned work schedule.
Revision Date:02/15/2022
B. Employees may not alter their assigned work schedule during a holiday week without
department director approval.
V. Compensation for Holidays
A. Non-Shift regular full-time employees are paid for eight (8) hours of holiday pay for each
holiday up to a maximum of eleven (11).
C. Part-Time, temporary and seasonal employees are only paid for hours worked.
D. An employee who is assigned to work on a recognized holiday will be paid for hours
worked on the holiday at the regular rate of pay holiday pay at straight time for his/her
assigned work schedule. For example, if a non-shift employee is regularly scheduled to
work on Wednesday, December 25, and is assigned to work three hours on that day,
he/she would be paid for a total of eight (8) hours of holiday pay plus three (3) hours of
straight time pay,for a total of eleven (11) hours of pay. If a shift employee is regularly
scheduled to work on Wednesday, December 25,for their normal ten (10) hour shift,
he/she would be paid for ten (10) hours of holiday plus ten (10) hours of straight time
pay,for a total of twenty(20) hours of pay.
VI. Holiday and Leave Status
A. Employees who are on leave status (vacation, sick, personal,worker's compensation,
military duty, FMLA, etc.) are not eligible for additional holiday pay. For example, if an
employee is on vacation leave during the week of December 23 through December 27,
that employee's pay would reflect four(4) days of vacation leave and one (1) day of
holiday pay. Holidays falling within approved leave time will not be counted as part of
the leave time.
B. Holiday pay will not be given to employees taking any unpaid leave time the day before
or the day after a holiday.
C. Employees terminating their employment may not use accrued leave to extend their
separation date for the purpose of receiving holiday pay or other benefits.
VII. Represented Fire Employees
Holiday leave for represented Fire employees shall be governed by the provisions of the
collective labor agreement.
Revision Date:02/15/2022