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CC - Declaration of Jenny Hay Declaration of Jenny Hay Re: Frazier Council Review (H-2020-0011), City of Meridian The Declarant, Jenny Hay, hereby states and declares, as follows: 1. I am the Project Manager of Refugee Childcare Business Development (RCBD) for the Economic Opportunity program of Jannus, Inc. Jannus is a non-profit corporation that operates a range of social service programs in the State of Idaho, including projects to facilitate self-sufficiency in Idaho's refugee community. My project is designed to assist refugees in establishing and operating in-home family child care businesses, compliant with all local and state requirements. Most refugees are unfamiliar with our licensing or permitting systems, and many are not yet English-proficient, so a significant part of my work is directed toward assisting with obtaining child care licensing, as well as permitting, training, and certifications. We hire interpreters whenever needed to support our clients who are English language learners. 2. Elisabeth Songe has been a client of RCBD since 2016, when she began a licensed in-home childcare in her Boise rental home with the support of RCBD. I worked closely with Elisabeth and her husband, Didier, to set up Elisabeth's child care in a new home they were purchasing at 5343 N. Maplestone in Meridian. On October 30, 2019, 1 emailed Meridian Planning staff to request the names and addresses of homeowners we would need to invite to the neighborhood meeting required under the City Code. I have attached a packet of pertinent documents, which is marked as Exhibit A, and that email is the sixth page of the attachment (please disregard the page numbers at the bottom of these pages). On October 30, 1 received a list of names and addresses of owners of thirteen properties that were indicated to be within 100 feet from the Songe property. The list was provided by Kim Tabarini and is the fifth page of Exhibit A. All but two of those properties were listed in the ownership of the developer, Challenger Development, or the homeowners' association, Jump Creek Subdivision HOA. 3. 1 then worked with Elisabeth Songe, who is an English language learner and not yet English-proficient, to prepare a notice for a neighborhood meeting to discuss the application. The notice we prepared is dated November 7, 2019, and attached as Exhibit B. The meeting was to be at the Songe home at 6.30 pm on November 21 , 2019. 1 personally mailed four notices on November 7, 2019--one to Roger Howell, one to Nicholas Frazier, one to Challenger Development, Inc., and one to Jump Creek Subdivision HOA, Inc. I placed a copy of the notice in an envelope addressed to each owner and deposited the same, postage prepaid, in the U.S. mail on November 7, 2019. Page 10 of Exhibit A is a note I made to document the mailing of the notices. Page 8 is an email from Roger Howell, dated April 3, 2020, acknowledging that he had received the notice but decided not to attend the neighborhood meeting because he had no objection to the application. On November 18, 2019, 1 emailed the manager for the HOA, who I had been working with to get HOA approval for the childcare, to say that the neighborhood meeting was scheduled for the 21 st. This is what I said: "Elisabeth's neighborhood meeting, per code, will be Thursday 11/21, then we'll submit all the permit application docs to the city." This appears on the first page of Exhibit C. 4. On November 22, 2019, the day after the scheduled neighborhood meeting, received a text message from Elisabeth Songe and her husband Didier, who informed me that they had been home all night with the lights on but nobody came to the meeting. 5. This declaration is made on my personal knowledge and under penalty of perjury. Dated this 6th day of April, 2020. /s/Jenny Hay Jenny Hay Jenny Hay From: Jenny Hay Sent: Thursday, November 7, 2019 2:43 PM To: Jennifer Hay Subject: FW: [EXTERNAL] 300 & 100 ft Radius - Neighbor addresses needed - 5343 N Maplestone Attachments: AddressList.csv,AddressLabels.pdf,AddressList.csv,AddressLabels.pdf 1 f- Jenny Y Ha (/IC Project Manager Refugee Childcare Business Development 1607 W Jefferson Street :: Boise, ID 83702 208-947-4262 :: ihay cr iannus.org eoiannus.org ECONOMIC OPPORTUNITY BY JANNU& Privacy Notice: This message from JANNUS, Inc. and any attachments are intended only for the personal and confidential use of the addressee or the employee or agent responsible to deliver it to the intended recipient. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law. If you have received this message in error, are not a named recipient or an authorized representative of the intended recipient, do not deliver, distribute or copy this transmission, disclose its contents or take any acting based on the information it contains. if y�D have received this commui ication in error, notify us immediately at 208.336.5533 and delete the message and any attachments from your system. From: Kimberley Tabarini [mailto:ktabarini@meridiancity.org] Sent:Wednesday, October 30, 2019 4:41 PM To:Jenny Hay<Jhay@jannus.org> C1.. U111 fgIJVIIJ<UpgIJVIIJLWIIICIIU IdIII.IIy.VIg> Subject: [EXTERNAL] 300& 100 ft Radius- Neighbor addresses needed -5343 N Maplestone Good Afternoon Jenny, I left you a voicemail regarding this information. I received the forwarded message below from Bill Parsons our Planning Supervisor,since Kevin Holmes is no longer with the City of Meridian. Attached you will find two sets of the Property Owner Lists,one within a 300 ft.&and the other within 100 ft. radius of the property marked with a red X in the Vicinity Maps below. I have included the CSV raw data file as well as the PDF address file for each.Since we did not have enough information to determine if a 300 foot or 100 foot list was needed, I provided both. The City does not have a standard letter that is required for a neighborhood meeting.There are some key elements you should include when sending out your notices for that meeting:location,date/time, project name and a brief explanation/description of your project. Make sure to have a sign-in sheet at your meeting for neighbors to sign that they were in attendance. 1 z Vicinity Map �.�'s �hies 0 Legend a o.ne we�e�1 q tX = » ♦e. max. F'fC;?;r LCi:r7•SVII �-__- _ - _ _ _ _ y—� r•M:1 YC`?'�,yiT1�1 "�H.p]w_ ♦] _h: �. __. �3"Q,Y�if TSy-•n7d+".IJ••�nfCC4t•>>f__"]'17 .s'R-J Ada vt3 R a _ -- Gr /711 cps IF ■Q`�acar W P,HO.MEH4U10 � w � R45 K IT ' J R8 c Q __. +auuarr LOFLOPXSS ,, CAE zDI1�.N NA Uaer.,toto•�n� t 3 Vicinity Map Legend 7114, 40 lia L'� - \1.' Ll Map if you have any questions regarding the attached information please feel free to contact Bill Parsons or myself. My contact information is below. Kind Regards, Kim Tabarini | Administrative Assistant U City ofMeridian | Community Development S3E. Broadway Ave, Suite 1O2 Meridian, Idaho O3G4Z Phone:4O9'U57O 8uiltfbr Business, Dask/nedfbrLiving All e-mail messages sent tno/received by City of Meridian e-mail accounts are subject m the Idaho low, 4 z z z z -V �Q z z x � � v A P � 4�h � -9:- •P 4 A •P v J v v V v J v v v v v v O rn rn rn rn rn rn rn am m m m m rn 70 00 00 00 00 00 00 00 w w m 00 00 00 0 rn rn rn rn rn rn rn rn rn rn m rn m O O 0 O O O O O O O O O O O O O W W W W N N I-� O O O (J1 U'7 l!1 M .A N O N O W M 4�, N l0 00 W O O O O O O O O O O O O O L. 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From: Bill Parsons<bparsons@meridiancity.org> Sent: Wednesday, October 30, 2019 2:24 PM To: Kimberley Tabarini<ktabariniC«@meridiancity.org> Subject: FW: Neighbor addresses needed -5343 N Maplestone Hi Kimmie, Would you please assist Ms. Hay with his neighborhood meeting list. He didn't provide enough information to know if it is the 300 or 100 foot radius. Thanks, Bill Parsons,AICP I Planning Supervisor City of Meridian I Community Development Dept. 33 E. Broadway Ave.,Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Fax: 208-489-0571 t� E PIDIA Built for Business, Designed for Living ©1:1®=© All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request, unless exempt from disclosure by law. From:Jenny Hay<Jhav@iannus.org> Sent:Wednesday, October 30, 2019 2:17 PM To: Kevin Holmes<kholmes@meridiancity.org> Cc: nate@idahopropertypeople.com Subject: Neighbor addresses needed -5343 N Maplestone Hi Kevin, My client Elisabeth Songe is about to close on a new home at 5343 N Maplestone, Meridian 83646. Elisabeth intends to re-establish her childcare business there, and I'd like to get ahead of the game on scheduling their neighborhood meeting, etc. Could you please email me names and addresses of the homeowners she will need to invite to her neighborhood meeting? Thank you! Jenny Hay Project Manager Refugee Childcare Business Development 1607 W Jefferson Street :: Boise, ID 83702 208-947-4262 :: ihay(@_iannus.org eoiannus.org ECONOMIC OPPORTUNITY LSr JANNUS 5 Privacy Notice: This message from JANNUS, Inc. and any attachments are intended only for the personal and confidential use of the addressee or the employee or agent responsible to deliver it to the intended recipient. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law. If you have received this message in error, are not a named recipient or an authorized representative of the intended recipient, do not deliver, distribute or copy this transmission, disclose its contents or take any action based on the information it contains. If you have received this communication in error, notify us immediately at 208.336.5533 and delete the message and any attachments from your system. 6 Jenny Hay From: Jenny Hay Sent: Saturday,April 4, 2020 8:34 AM To: Roger Howell Subject: Re: [EXTERNAL] Re: Inquiry re: Neighborhood meeting invite from Elisabeth Songe Hi Roger, Thank you for this. I mis-typed in my inquiry below; I meant to say I mailed the neighborhood meeting invitation to you in early November 2019 (not March). Please excuse the repeat request but do respond to confirm that it was November (around the 8th or 9th) when you received the invitation in the mail. Best, Jenny Hay, Project Manager Refugee Childcare Business Development Jannus Economic Opportunity (208)947-4262 From: Roger Howell<themortgageboss@gmail.com> j 3 -7 if Mai l&-S )L Sent: Friday,April 3, 2020 6:01 PM ' To:Jenny Hay<Jhay@jannus.org> Subject: [EXTERNAL] Re: Inquiry re: Neighborhood meeting invite from Elisabeth Songe Hi Jenny, I did receive the notice in the mail for the neighborhood meeting. i did not attend the meeting, as 1 have no objections to my neighbors having a day care business. From what I've seen, there have been zero issues in my neighborhood as a result of their business. If you need anything else, let me know. Roger On Fri, Apr 3, 2020, 4:46 PM Jenny Hay <Jhayna jannus.org> wrote: Dear Roger, I appreciate your taking my phone call today. As I stated previously, your neighbor Elisabeth Songe (5343 N Maplestone) is my client and in November, I assisted her with applying for an Accessory Use Childcare permit. One requirement for the permit application was to hold a neighborhood meeting for property owners within 100' of Elisabeth's property line. As your property falls within this range, I drafted and mailed an invitation to you at 5337 N Maplestone on 11/7/2019. That mailing both described the nature of Elisabeth's Accessory Use proposal and invited you to a neighborhood meeting scheduled on 11/21/2019 at 6:00 pm. Please reply to this email to confirm whether or not you received this invitation in early March, and any subsequent decision whether to attend the meeting. If you have questions, please call me at (406)451- 3208. 1 Thank you! Jenny Hay, Project Manager Refugee Childcare Business Development Jannus Economic Opportunity (208)947-4262 2 Jannus Economic Opportunity 1607 W. Jefferson St. Boise, ID 83702 Pojanm,s.org flt��l�1��7 -7 1 OA[dS November 7, 2019 Subject: Neighborhood meeting for Elisabeth Songe family childcare Dear Neighbors, I am interested in establishing a family childcare within my home at 5343 N Maplestone Ave, where I will serve no more than six children under age 13 (including my own). I would like to provide an opportunity for my neighbors to ask questions or learnt more about my childcare plans. So, I will be hosting an informational gathering at my new home on ili7,07 at tr-30 FM . If you are unable to attend but do have questions, please contact my husband Didier at (208)789-8687. I've also included some basic information below. How do Family Child Care Homes operate? Although I will determine my own program services, hours (within Meridian code), parent fees, etc, most family child care programs operate weekdays from 7 a.m. to 7 p.m. Since parents' work schedules differ, children may arrive over a period of two hours in the morning and leave during a similar period in the late afternoon. My husband will provide transportation for some children. This will reduce the number of vehicles likely to stop at our home at one time. Parents are encouraged to escort children safely to and from cars to the home. While children are in my care, I will be responsible for their supervision at all times, including indoor activities, outdoor play, and on walks or vehicle trips away from my home. I anticipate outdoor play time to be limited to one hour after 9 am and one hour after 1 pm, and noise will be kept below the maximum stipulated by Meridian officials. Thank you, Elisabeth Songe If you need further information or assistance, please contact: Meridian Planning Department: (208) 489-0573 (regarding neighborhood impact issues) dahoSTARS: 800-926-2588 Jenny Hay From: Jenny Hay Sent: Monday, November 18, 2019 3:11 PM To: Crystal -MGM Cc: kuzindila2004@gmail.com Subject: RE: [EXTERNAL] RE:Jump Creek Subdivision HOA info Great—thank you Crystal. Even with just the small (6 or fewer) accessory use daycare, Meridian does require a planning and zoning permit application for approval,which includes contacting property owners within 100 feet and hosting a discussion meeting, submitting a narrative, a fire inspection, etc. I've worked with the city several times before and am confident helping Elisabeth with the permit application AND helping her(and her husband, CCed here) understanding the permit parameters per Unified Development Code. Elisabeth's neighborhood meeting, per code, will be Thursday 11/21,then we'll submit all the permit application docs to the city. The small childcares my clients operate are somewhat unique in that many provide transportation for their clients (including Elisabeth) which prevents any potential parking concerns or noise in the street/driveway. If any of the relevant property owners have questions,they have already received an invitation that includes a brief narrative, Didier and Elisabeth's contact info, my contact info,and the Meridian P&Z department contact. Best, Jenny Hay Project Manager Refuqee Childcare Business Development 1607 W Jefferson Street :: Boise, ID 83702 208-947-4262 :: ihay(@Jannus.orq eoiannus.orq ECONOMIC OPPORTUNITY sy JA1 MU% Privacy Notice: This message from JANNUS, Inc. and any attachments are intended only for the personal and confidential use of the addressee or the employee or agent responsible to deliver it to the intended recipient. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law. If you have received this message in error, are not a named recipient or an authorized representative of the intended recipient, do not deliver, distribute or copy this transmission, disclose its contents or take any action based on the information it contains. If you have received this communication in error, notify us immediately at 208.336.5533 and delete the message and any attachments from your system. From: Crystal-MGM [mailto:Crystal@gomgm.com] Sent: Monday, November 18, 2019 2:55 PM To:Jenny Hay<Jhay@jannus.org> Cc: kuzindila2004@gmail.com Subject: RE: [EXTERNAL] RE:Jump Creek Subdivision HOA info Jenny, i Please refer to Section 3 below.You should be okay please make sure you check with the city for required permits. -Section 3. I lolnic Occupations. Assuming all governmental laws, rules, regulations, and ordinances are complied with, home occupations may be conducted from the interior of Dwelling Units provided such home occupations do not increase the burdens on the streets within the Property (including increased traffic), ll'the Board determines, in its sole and absolute discretion,that a home occupation is increasing the burden on the streets,the Board shall have the right to terminate any Owner-s ability to conduct a home Occupation from his or her Dwelling Unit. Notwithstanding the foregoing, Declarant rn y conduct any business operation it sees fit from any portion of the Property owned by it,regardless of the impact on the streets. Thank you, Crystal Account Manager POB 1246 Meridian,ID 83680 crystal@gomgrn.com www.gomgm.com (208)846-9189 office (208)955-2675 fax MGM Expertise. Experience.Accountability How was our service? Please let us know by leaving a positive review. r4 Irl From:Jenny Hay Sent: Monday, November 18, 2019 2:48 PM To:Crystal -MGM <Crystal@gomgm.com> Cc: kuzindila2004@gmail.com Subject: RE: [EXTERNAL] RE:Jump Creek Subdivision HOA info Hi Crystal, appreciate your prompt response. Elisabeth does not plan to alter the exterior of her property in anyway—no signs, structures, or any other item visible to neighbors(her realtor told me a standard subdivision fence will be in place in a week based on the developer's plan). Based on the first question/answer on the attached document, it sounds like the board does not require any form from Elisabeth. 2 Please let me know your thoughts—thanks! Jenny Hay Project Manager Refuqee Childcare Business Development 1607 W Jefferson Street :: Boise, I D 83702 208-947-4262 :: jhay(a�lannus.org eoiannus.orq ECONOMIC OPPORTUNITY Privacy Notice: This message from JANNUS, Inc. and any attachments are intended only for the personal and confidential use of the addressee or the employee or agent responsible to deliver it to the intended recipient. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law. If you have received this message in error, are not a named recipient or an authorized representative of the intended recipient, do not deliver, distribute or copy this transmission, disclose its contents or take any action based on the information it contains. If you have received this communication in error, notify us immediately at 208.336.5533 and delete the message and any attachments from your system. From: Crystal-MGM [mailto:Crystal@gomgm.com] Sent: Monday, November 18, 2019 2:36 PM To:Jenny Hay<Jhav@iannus.org> Subject: [EXTERNAL] RE:Jump Creek Subdivision HOA info Jenny, I have attached an ACC form, please fill out and send back over to us. We will send it over to the board, once we get a response from them (we typically ask 2-3 weeks) it just depends how quickly they get back to us.Typically they respond sooner. Thank you, Crystal Account Manager POB 1246 Meridian,ID 83680 crystal@Bomgm.com www.gomgm.com (208)846-9189 office (208)955-2675 fax MGM Expertise. Experience.Accountability How was our service? Please let us know by leaving a positive review. 3 From:Jenny Hay Sent: Monday, November 18, 2019 10:46 AM To: Crystal-MGM <Crystal@gomgm.com> Subject:Jump Creek Subdivision HOA info Hi Crystal, My client Elisabeth Songe just closed on a home in the Jump Creek Subdivision. I support refugee childcare providers, including Elisabeth, through business technical assistance and training to start and maintain small childcares(6 children or less). Elisabeth is a Swahili speaker,which is why she is not initiating this contact. I need a Jump Creek HOA contact to let them know that Elisabeth is planning to submit an accessory use permit app soon for an in-home family childcare. It looks like the HOA is currently managed by the developer CBH Homes—should I call them directly? Thanks, Jenny Hay Project Manager Refugee Childcare Business Development 1607 W Jefferson Street :: Boise, ID 83702 208-947-4262 :: ihay(a).iannus.org eoiannus.org re- ECONOMIC MW OPPORTUNITY 6T JAF/1 iiVl Privacy Notice: This message from JANNUS, Inc. and any attachments are intended only for the personal and confidential use of the addressee or the employee or agent responsible to deliver it to the intended recipient. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law. If you have received this message in error, are not a named recipient or an authorized representative of the intended recipient, do not deliver, distribute or copy this transmission, disclose its contents or take any action based on the information it contains. If you have received this communication in error, notify us immediately at 208.336.5533 and delete the message and any attachments from your system. 4 - JumP Creek Subdivision PO Box 1246 Meridian,ID 83680 avww.goMGM.com �.y Phone:208-846-9189 ����� Fax:208-955-2675 Elisabeth Songe&Dir i.,v 5343 N Ma - ^U<,nuua plestone Ave Meridian,ID 83646 - RE:Architectural Submittal for 5343 N Maplestone Ave Account#:44527 December 17,2019 -_ Dear Elisabeth Songe&Didier Kuzindila, The Architectural Review Committee for Jump Creek Subdivision has reviewed and APPROVED Your-ACC a in home business at your residence.In this case,the busina �c hours between 7a.., fl. - home . ....,,� rNrn,nas b ,,.,��,rrrg an in been reviewed and found±� daycare during too� comm„nity in --- he E5--cFai and shall be allowed as long as there are no negative impactimpacs;ooisee surrounding homes and the Please follow the plans you have submitted in your request and apply for prmitsor traffic complaints for example. Provides direction and approval based on neighborhood CCR's and does not eeviewthat projects for building code requirementsthe City may require. oror city ordinances. It is the homeowner's responsibility to coordinate all permits,city plan reviews,and to ensure all work is done in compliance with applicable codes,ordinances,and statutes. q ements Your patience and cooperation with the architectural review process is a Y y i contact the association at www.90MGM.com. Ppreciated.If You have an questions,please a CO apr,,.,...a/o .,. f plans shall not constitute a representation,warranty,or guarantee thot such p/ens crd specifications comply with engineering design r practices or zoning and building ordinances,or other governmental agency regulations or restrictions. The ACCsht tons c be responsiblene ring design ig,oar shall its approval of any plans or design,be deemed o pproved from the standpoint of structural safety or conformance with building or other codes. Bys•, approving such plans and specifications,neither the AAC,the Members thereof,the Association,any Member thereof,their Board of Directors any Members thereof,or the Declarant assumes any liability or responsibility therefore or for any deject in the construction or improvement from such plans or specifications. As provided in the CC&R's neither the ACC,the Association,the Board of Directors or the Association or any Members thereo work whether or not pursuant to the approved plans, f,not the Declarant or Developer shall be liable to any Member,Owner,Occupant,or other person or entity for any damage,loss or prejudice suffe account of(1)the approval or disapproval of any plans,drawings,or specifications,whether or not defective red arc/aimed on ,or(2)the construction or performance ofany drawings,or specifications. Sincerely, Architectural Review Committee for Jump Creek Subdivision PO Box 1246 r. Meridian, ID 83680 208-846-9189 www.90MGM.com `tom AMLA t x M1 �It- j }�w