2022-07-21 Events and Outreach Subcommittee
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
EVENTS AND OUTREACH SUBCOMMITTEE MEETING
Meeting Room A, 33 East Broadway Avenue Meridian, Idaho
Thursday, July 21, 2022 at 5:00 PM
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disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
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ROLL-CALL ATTENDANCE
_____ Leslie Mauldin, Chair _____ Thomas Vannucci
_____ Patrick O’Leary _____ Jenifer Cavaness-Williams
Welcome new Arts and Culture Intern, Lindsey Arnold
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Events and Outreach Subcommittee Draft Meeting Minutes from 6-30-22
DISCUSSION ITEMS
2. Update: Art Week Planning ~ Michelle Glaze, Community Member and Volunteer
Art Week Organizer and Lindsey Arnold, Arts and Culture Intern
REPORTS
3. Updates: Concerts on Broadway ~ Leslie Mauldin, Events and Outreach Chair
NEXT MEETING - August 18, 2022
Future Meeting Topics: Finalizing Art Week, any Concert Updates, and Potential Skatepark
Event to Coincide with Tully Skatepark Mural Completion
ADJOURNMENT
EVENTS AND OUTREACH SUBCOMMITTEE MEETING
Meeting Room A, 33 East Broadway Avenue, Meridian, Idaho
Thursday, July 21, 2022 at 5:00 PM
MINUTES
ROLL-CALL ATTENDANCE
___X__ Leslie Mauldin, Chair __X___ Thomas Vannucci
___X__ Patrick O’ Leary _____ Jenifer Cavaness-Williams
City staff present was Lindsey Arnold, Arts and Culture Intern and Garrett White,
Recreation Manager. Community member present until 6:09 PM was Michelle Glaze.
Welcome new Arts and Culture Intern, Lindsey Arnold.
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Events and Outreach Subcommittee Draft Meeting Minutes from 6 -
30-22
Events and Outreach Draft Meeting Minutes 6-30-22.pdf (0.05 MB)
Patrick motioned to approve the minutes. Tom seconded. All ayes.
DISCUSSION ITEMS
2. Update: Art Week Planning ~ Michelle Glaze, Community Member and
Volunteer Art Week Organizer and Lindsey Arnold, Arts and Culture Intern
27
Item 10.
Michelle reviewed the schedule and is waiting to hear from Deja Brew and Michelle
from Angry Easel in regards to working with these companies for Art Week. Chalk
Art has been moved from Saturday to Thursday evening and Sam will be playing
during the Chalk Art competition.
Patrick asked about Art Week marketing and the committee discussed about Shelly
with Meridian Parks and Recreation posting on Instagram and Facebook for Art
Week. Michelle asked about the City social media policy and Garret t discussed city
policy for social media. The committee discussed the idea of the committee sending
social media post ideas and posts to Cassandra, Shelly, and Lindsey to review and
share with the city stamp.
Patrick asked if the city can do live posting from Art Week. Leslie and Garrett
proposed for Shelly to take pictures at the event. Garrett suggested that they contact
Cassandra to schedule Shelly to take pictures.
REPORTS
3. Updates: Concerts on Broadway ~ Leslie Mauldin, Events and Outreach Chair
Patrick asked if we can have the bands or pre-show group (like Treasure Valley
Children’s Theater) do a video advertisement, saying that they are excited to
perform at Concerts on Broadway, to put on the website. Tom suggested to tag the
band’s fans in a social media post. The committee asked for Cassandra and Lindsey
to reach out to Emily with the Legal Department (City of Meridian) about copyright
allowances for video sharing for marketing and promotional materials only (10
seconds or less). The committee also discussed asking Soul Patch for original
material to post and suggested that Lindsey and Cassandra also ask Emily (with the
Legal Department at the City of Meridian) about approved talking points for
promotional and marketing only. The committee discussed also asking bands if they
already have a press kit.
Leslie reported that she secured two openers for Concerts on Broadway, a 12 -year-
old violinist for September 24 and the Treasure Valley Children’s Theater for
opening night on August 27.
For Concerts on Broadway, Leslie wants to look at the keyboard that the city owns.
She also has a keyboard that she can bring in. Leslie will arrange with Garrett for her
to look at the City’s keyboard for Concerts on Broadway.
28
Item 10.
Tom asked if the city has ASCAP/BMI. The committee discussed ASCAP/BMI. Leslie
said that ASCPA/BMI for the city needs to be addressed. Patrick asked if we can link
to the artists’ website in the advertisement flyer for Concerts on Broadway. Garrett
suggested that we can ask Shelly to add the website to the advertisement flyer.
Leslie said that the City needs to decide if they will become a union producing entity
or if they will hire an entertainment company to produce the Concerts on Broadway.
Tom said that as a City, we should not be mandated as a union. Garrett suggested
that we find the cost for ASCAP/BMI and then get this information to Cassandra.
Patrick suggested that we get a press release about the 12-year-old violinist who
will be playing at the Concert on Broadway as an opener on September 24. Leslie
said that she will research what she can do on a press release for the violinist and
will contact the media.
Leslie asked about radio advertisements for Concerts on Broadway and Lindsey said
that Cassandra and Lindsey will be discussing this and Lindsey saw that there have
been radio advertisements in the past.
NEXT MEETING - August 18, 2022
Future Meeting Topics: Finalizing Art Week, any Concert Updates, and Potential
Skatepark Event to Coincide with Tully Skatepark Mural Completion
ADJOURNMENT
Tom moved to adjourn the meeting at approximately 6:15 PM. Patrick seconded. All
ayes
29
Item 10.