22-2336 Records Retention Destruction CITY OF MERIDIAN RESOLUTION NO. 22-2336
BY THE CITY COUNCIL: BERNT, BORTON, CA VENER,
HOAGLUN, PERRAULT, STRADER
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN PAPER
ORIGINALS OF PERMANENT RECORDS RETAINED IN A NON-PAPER MEDIUM OF
THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(7)(a) to, by resolution, destroy paper originals of permanent records retained in a non-paper
medium as provided in subsection 50-907(6)(e), upon the advice of the City Attorney, and with such
disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain paper originals of permanent records of the
City Clerk's Office that have been retained in non-paper medium in accordance with the statutory
requirements set forth in Idaho Code section 50-907(6)(e); and
WHEREAS,the City Clerk has confirmed that the identified paper originals do not themselves
arise to having historical value as defined by Idaho Code section 50-907(4); and
WHEREAS, upon the advice of the City Attorney, the identified paper originals may now be
destroyed pursuant to Idaho Code sections 50-907(7)(a)because the need no longer exists to maintain
the identified paper originals of the permanent records any longer.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY,IDAHO:
Section 1: That the City Clerk is hereby authorized to direct and supervise the destruction of
the following records of the City of Meridian:
2022 City-Wide Record Destruction List
Paper Originals of Permanent Records Retained in Non-paper Medium
Record Description Years
Community Development Department—Building Division
Time Extension Documents including, but not
limited to application, staff 1956-2008, 2013, 2014
report, and decision letter.
Vacation Documents, including, but not
limited to application, associated
checklist items and staff report 1956-2008, 2013, 2014
with decision letter.
Annexation Documents, including,but not
limited to application, associated 1956-2008, 2013, 2014
RESOLUTION AUTHORIZING LIST OF CITY-WIDE RECORDS FOR DESTRUCTION
checklist items, staff report,
Planning and Zoning
Commission Recommendations,
and Findings.
City Council Review Documents, including, but not
(appeal) limited to application, associated 1956-2008, 2013, 2014
checklist items, staff
report/memo and decision letter.
Comprehensive Plan Documents, including, but not
Text and Map limited to application, associated
Amendments checklist items, staff report, area
of city impact negotiation with
Ada County, Planning and 1956-2008, 2013, 2014
Zoning Commission
Recommendations, Findings if
accompanying another
concurrent hearing application.
Conditional Use Permit Documents, including, but not
Modification limited to application, associated
checklist items, staff report, and 1956-2008, 2013 2014
Findings.
Development Documents, including, but not
Agreement Modification limited to application, associated
checklist items, staff report, 1956-2008, 2013, 2014
draft copy of the amended
development agreement, and
Findings.
Planned Unit Documents, including,but not
Development limited to application, associated
checklist items, staff report, 1956-2008, 2013, 2014
Planning and Zoning
Commission Recommendations,
and Findings.
Final Plat Modification Documents, including,but not
limited to application, associated 1956-2008, 2013, 2014
checklist items, staff report, and
Order of decision.
Preliminary Plat Documents, including,but not
limited to application, associated
checklist items, staff report, 1956-2008, 2013, 2014
Planning and Zoning
Commission Recommendations,
and FFCL.
Preliminary and Final Documents, including,but not
Plat limited to application, associated 1956-2008, 2013, 2014
checklist items, staff report,
RESOLUTION AUTHORIZING LIST OF CITY-WIDE RECORDS FOR DESTRUCTION
letter of completion, FFCL, and
Order of decision.
Final Plat Documents, including, but not
limited to: application,
associated checklist items, staff 1956-2008, 2013, 2014
report, letter of completion and
Order of Decision.
Short Plat Documents, including, but not
limited to application, associated
checklist items, staff report, and 1956-2008, 2013, 2014
FFCL.
Property Boundary Documents, including, but not
Adjustment limited to application, associated
checklist items and tentative
decision letter, final decision 1956-2008, 2013, 2014
letter, and documents that
include recorded record of
survey, new deeds, new tax
parcel numbers, etc.
Rezone Documents, including, but not
limited to application, associated 1956-2008, 2013, 2014
checklist items, staff
Time Extension - Documents, including,but not
Planning &Zoning limited to application, associated 1956-2008, 2013, 2014
Commission or Council checklist items, staff report, and
Order.
Unified Development Documents, including, but not
Code Text Amendment limited to application, associated
checklist items, staff report, and 1956-2008, 2013, 2014
Planning and Zoning
Commission Recommendations.
Vacation Documents, including,but not
limited to application, associated 1956-2008, 2013, 2014
checklist items, and staff report.
Variance Documents, including, but not
limited to application, associated
checklist items, staff report, and 1956-2008, 2013, 2014
Findings.
Other Land Use Documents including, but not
Applications limited to application, associated
checklist items, staff reports, and
Planning and Zoning
Commission Recommendations 1956-2008, 2013, 2014
for various land use application
types not covered under other
application types (i.e. Private
Street)
RESOLUTION AUTHORIZING LIST OF CITY-WIDE RECORDS FOR DESTRUCTION
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 19th day of July, 2022.
APPROVED by the Mayor of the City of Meridian, Idaho, this 19th day of July, 2022.
APPROVED: ATTEST:
By: By
Mayor Robert E. Simison Chris Johnson, City Clerk
RESOLUTION AUTHORIZING LIST OF CITY-WIDE RECORDS FOR DESTRUCTION