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2022-06-09 Meridian Arts Commission To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, June 09, 2022 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/88362713954 Or join by phone: 1-669-900-6833 Webinar ID:883 6271 3954 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Patrick O'Leary _____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle _____ Bobby Gaytan ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approve: Meeting Minutes from May 12, 2022 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve: Financial Statement REPORTS [ACTION ITEM] 3. Arts and Culture Coordinator Report: Mural project updates for unBound and Pool locations; 3 Call to Artists: Initial Point Gallery Display in 2023, Five Mile Creek Pathway Trailhub RFQ, Youth Apprenticeship at Tully Skatepark; SPARK application for Smithsonian exhibit at IPG; Internship, ~ Cassandra Schiffler, Arts and Culture Coordinator 4. Update: Public Art Committee: MAPS Logo and Traffic Box Artwork Selection ~ Bobby Gaytan, Public Art Committee Chair 5. Update: Initial Point Gallery: Current Exhibit: "Seasons" Rachel Teannalach, David English, Ryan Wise, Lisa Bowers, Lelie Jay Bosch, Gallery Host: Natalie Schofield; Upcoming Exhibit: Kathi Hozer, Amy Larsen, Josh Udesen, Lyn Fraley, Gallery Host: Tom Vannucci 6. Update: Events and Outreach Subcommittee: Art Week, Concerts on Broadway ~ Jenifer Cavaness-Williams, Events and Outreach representative NEW BUSINESS [ACTION ITEMS] 7. Review and Make Recommendation: Key Detail Mural Final Design for unBound Library ~ Nick Grove, Assistant Director, Meridian Library District 8. Review and Make Recommendation: Artworks from 2021-2023 Repository for Traffic Box Program Recommended by Public Art Committee 9. Review and Decision: Tammy De Weerd's Awards in the Arts Recipients NEXT MEETING - JULY 14, 2022 ADJOURNMENT 2022 All Commission Goals Support the completion of the Meridian Mural Series at unBound library, and the WARD Pool Support the Five Mile Creek Pathway Trailhub Public Art Project and participate in the selection of artists and project proposals Program monthly Initial Point Gallery exhibits, host opening receptions, and market yearly Call-to-Artists, with a selection panel for new exhibits Support Tully Park Skatepark Mural completion in Fall 2022 with youth apprentice Increase inclusive programming through representation of diverse populations and marketing to underserved and underrepresented populations Engage the community through Art Week and participate in programming and marketing events Support Concerts on Broadway Series Pursue development and completion of a Public Art Plan FY23/24 through researching options for help from professional public arts contractor(s) Maintain existing Traffic Box Series; select artworks, approve locations, and commission installation of new traffic box wraps Develop an RFP and use selection process to support performing arts programs through partnership and fiscal support of performing arts projects by organizations like the Treasure Valley Chidren's Theater, Huckleberry Star Theater, and others Support the Development of the Discovery Park Phase 2 Public Art Project Present Tammy de Weerd's Awards in the Arts MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, June 9, 2022 at 4:04 PM MINUTES ROLL-CALL ATTENDANCE __x__ Lizzie Taylor __x__ Patrick O'Leary __x__ Jessica Peters, Vice Chair __x__ Jenifer Cavaness-Williams __x__ Natalie Schofield __x__ Thomas Vannucci __x__ Bonnie Zahn Griffith, Chair __x__ Raeya Wardle __x__ Bobby Gaytan City staff present were Arts and Culture Coordinator, Cassandra Schiffler; Recreation Manager, Garrett White; and City Attorney, Emily Kane. ADOPTION OF AGENDA B. Griffith called the meeting to order at 4:03PM due to technical difficulties. J. Peters made motion to adopt agenda; seconded by J. Cavaness-Williams All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approve: Meeting Minutes from May 12, 2022 L. Taylor made motion to approve minutes; seconded by J. Cavaness-Williams All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve: Financial Statement J. Peters made motion to approve monthly financial statements; seconded by N. Schofield All ayes REPORTS [ACTION ITEM] 3. Arts and Culture Coordinator Report: Mural project updates for unBound and Pool locations; 3 Call to Artists: Initial Point Gallery Display in 2023, Five Mile Creek Pathway Trailhub RFQ, Youth Apprenticeship at Tully Skatepark; SPARK application for Smithsonian exhibit at IPG; Internship, ~ Cassandra Schiffler, Arts and Culture Coordinator 4 Item 1. C. Schiffler stated WARD’s meeting is not until August so an update on the Pool mural will be provided at a later date. C. Schiffler stated the Initial Point Gallery call closed with eighteen applications from individuals and six organizational show applications to review. C. Schiffler stated the Five Mile Creek Pathway Trailhub call closed with thirty- two eligible applications from local, national and international applicants to review, which is more than Meridian has ever had. C. Schiffler stated the Tully Skatepark Youth Apprenticeship call will remain open until June 15, 2022, and was distributed to all West Ada School District Art Teachers. C. Schiffler stated at this time there is only one applicant. C. Schiffler confirmed the SPARK application was submitted with the assistance of Commissioner O’Leary and that the Commission should hear about the required scheduled site visit at the end of June. C. Schiffler confirmed there are seven applicants for the internship opportunity and interviews will be conducted later this month. 4. Update: Public Art Committee: MAPS Logo and Traffic Box Artwork Selection ~ Bobby Gaytan, Public Art Committee Chair B. Gaytan stated the Subcommittee has a recommendation for the final MAPS logo for the Commission to review and approve at a future Commission meeting. B. Gaytan stated the Subcommittee selected five traffic box images from the repository as seen in the meeting packet for the Commission to review and approve today. 5. Update: Initial Point Gallery: Current Exhibit: "Seasons" Rachel Teannalach, David English, Ryan Wise, Lisa Bowers, Leslie Jay Bosch, Gallery Host: Natalie Schofield; Upcoming Exhibit: Kathi Hozer, Amy Larsen, Josh Udesen, Lyn Fraley, Gallery Host: Tom Vannucci N. Schofield stated a new exhibit opened this past Friday with thirty to forty people in attendance at the opening reception. N. Schofield stated the Initial Point Gallery subcommittee will be meeting to review applicants and jury for 2023 in their next meeting. 6. Update: Events and Outreach Subcommittee: Art Week, Concerts on Broadway ~ Jenifer Cavaness-Williams, Events and Outreach representative J. Cavaness-Williams stated a former MAC Commissioner and previous planner for Art Week, Michelle Glaze, joined the meeting to assist the Subcommittee with brainstorming event ideas. J. Cavaness stated M. Glase volunteered to reach out to instructors, proposed musicians, and businesses to schedule and coordinate events for Art Week. J. Cavaness-Williams stated the Art Week budget was reviewed and there will be unused funds so the Subcommittee is proposing using these funds for two to three small-scale community-led art projects with budgets of $300 to $800 each that community members can propose through an RFP process. J. Cavaness-Williams stated the Concerts on Broadway musicians are booked, audio 5 Item 1. contracts are in place, and opening acts have been contacted. NEW BUSINESS [ACTION ITEMS] 7. Review and Make Recommendation: Key Detail Mural Final Design for unBound Library ~ Nick Grove, Assistant Director, Meridian Library District Nick Grove was welcomed to make a statement. He stated that the library is excited to work with the City and the artists on this mural at the unBound location. He commended the work and the process, and the library’s commitment to improve the arts scene in downtown Meridian. He likes that this projects highlights what the unBound branch does. C. Schiffler made comments about the design and how the artists responded to the technology and small business focus of the library with the artist’s use of technology, books, robots, a 3D printer, and the state bird. She also stated that the artists were great to work with on the process and were very responsive to feedback. N. Schofield made motion to approve the Key Detail mural final design for the unBound Library; seconded by J. Peters All ayes 8. Review and Make Recommendation: Artworks from 2021-2023 Repository for Traffic Box Program Recommended by Public Art Committee J. Peters made motion to approve selected artwork to wrap traffic boxes; seconded by J. Cavaness-Williams All ayes 9. Review and Decision: Tammy De Weerd's Awards in the Arts Recipients J. Cavaness-Williams made motion to approve selected award recipients; seconded by T. Vannucci All ayes NEXT MEETING - JULY 14, 2022 ADJOURNMENT N. Schofield made motion to adjourn the meeting at 4:27; seconded by R. Wardle All ayes 6 Item 1. MEMO TO MERIDIAN ARTS COMMISSION Topic: Meridian Arts Commission Budget The Finance department will no longer produce monthly budget report ledgers for the Meridian Arts Commission. The budget for the Meridian Arts Commission has now been set up in OpenGov.com, where it is publicly accessible at any time, along with the entire City of Meridian budget. OpenGov.com is an online budget reporting website which is used by the City of Meridian to foster transparency, performance-based budgeting, collaborative procurement, and digital resident experience and engagement. The goal is to have the budget data and information at the user’s fingertips (ie: commissioners) to see their financial information at any given time. The data is updated nightly from MIP (the financial software the City uses). The Arts Commission budget can be found at: https://meridianid.opengov.com/transparency/#/12604/accountType=expenses&embed=n&bre akdown=3a47e743-1b70-4bca-bb63- cd0945429d52&currentYearAmount=cumulative&currentYearPeriod=years&graph=bar&legendS ort=desc&proration=true&saved_view=null&selection=F193E0AC960B0A3A987B1B4D363F1466 &projections=null&projectionType=null&highlighting=null&highlightingVariance=null&year=202 2&selectedDataSetIndex=null&fiscal_start=2022&fiscal_end=latest If any Commissioner or any member of the public has a question, concern, or would like to request more information about the Meridian Arts Commission’s budget, please contact Cassandra Schiffler, Arts and Culture Coordinator at cschiffler@meridiancity.org . 7 Item 2. Below is a report generated from OpenGov’s Arts Commission’s budget on July 5, 2022: Meridian City Budget to Actual - Yearly - Project Download generated on 07/05/2022 2021-22 Budget 2021-22 Actual (11017) Public Arts (MAPS) 126,596 0 (11120) Public/Private Mural Program - MAC 15,300 2,500 (11012) Performing Art 7,000 6,000 (11011) Concerts on Broadway 10,000 0 (11015) Art Week 2,800 0 (11016) Other Expenses 1,450 870 (11010) Art Development - MAC 2,000 300 (11013) Initial Point Gallery 700 166 (11014) School District Art Show Awards 50 550 (BLANK) No Project 0.12 0 Total 165,896 10,386 8 Item 2. MEMO TO MERIDIAN ARTS COMMISSION Topic: Art Week Budget Below is the proposed budget for Art Week, which includes remaining funds from the Performing Arts budget fund. Art Week Budget Planning Total Budget Remaining Expense G/L Code Performing Arts $ 1,000.00 01-1840-55181-11012 Art Week $ 2,800.00 01-1840-55181-11015 $ 200.00 chalk art awards $ 400.00 Tammy de Weerd's awards in the arts $ 150.00 Flower class $ 300.00 Angry Easel, two classes $ - unBound class $ 150.00 Open Arms Dance (*use performing arts budget line) $ 300.00 Improv Class Game Changer Improv (TVCT)*use performing art budget line $ 415.00 Musical Talent at Chalk Art - Sam *use performing arts budget line $ 300.00 Hello Meridian Social Media Marketing $ 25.00 Facebook Ad $ 150.00 coffee plant repeat $ 150.00 Happy Hour Homemaker $ 150.00 44 East $ 1,000.00 Small scale community art projects $ 110 $ 3,690.00 9 Item 3. 10 Item 5. MERID I A N ART I N P UBLIC S P A CESMeridian Art in Public Spaces MAPS MERIDIAN ART IN PUBLIC SPACES 11 Item 5. MAPS FUND ORDINANCE PAGE 1 CITY OF MERIDIAN ORDINANCE NO. 22-________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 1-9-4(C), REGARDING APPROPRIATION OF FUNDS FOR THE MERIDIAN ARTS IN PUBLIC SPACES PROGRAM; REPEALING CONFLICTING ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Council values public art because it enables Meridian residents and visitors to experience art in the course of daily life, beautifies our community, supports economic development, and makes Meridian unique; and WHEREAS, funds appropriated pursuant to the Meridian Arts in Public Spaces (MAPS) ordinance have successfully funded public art projects in the Meridian community, and City Council seeks to bolster this programming; WHEREAS, Meridian City Council finds that it is in the best interest of the people of Meridian to amend the MAPS ordinance to remove the limitation on funds to be appropriated pursuant thereto; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: Section 1. That Meridian City Code section 1-9-4(C) shall be amended as follows: Funds appropriation. City Council shall, on an annual basis, appropriate for the MAPS program an amount from the general fund equivalent to fifty cents ($0.50) per resident, as estimated by the current annual population estimate adopted by the Community Planning Association of Southwest Idaho. Annually, no more than fifty thousand dollars ($50,000.00) of general funds shall be appropriated for the MAPS program. Nothing contained in this section shall preclude funding of art by grants, matching monies, donations, or other means. Section 2. That all City of Meridian ordinances, or resolutions, or parts thereof, which are in conflict herewith, are hereby repealed. Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this ____ day of July, 2022. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of July, 2022. APPROVED: ATTEST: ______________________________ ______________________________ Robert E. Simison, Mayor Chris Johnson, City Clerk 12 Item 6. MAPS FUND ORDINANCE PAGE 2 CERTIFICATION OF SUMMARY: William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that the summary below is true and complete and upon its publication will provide adequate notice to the public. ____________________________________ William L. M. Nary, City Attorney SUMMARY OF CITY OF MERIDIAN ORDINANCE NO. 22 -_________ An ordinance amending Meridian City Code section 1-9-4(C), regarding appropriation of funds for the Meridian Arts In Public Spaces program; repealing conflicting ordinances; and providing an effective date. 13 Item 6.