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2022-05-19 Events and Outreach Subcommittee To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS AND OUTREACH SUBCOMMITTEE MEETING Parks and Recreation Conference Room, 33 East Broadway Avenue Meridian, Idaho Thursday, May 19, 2022 at 5:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_ZTIyM2Y0OWEtMGI4Mi00OGE4LThjMmEtMWM2ODZkZGNlM2M3% 40thread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%22f56ac0af-a7c9-431e-a6e9- 9f13727464b7%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Patrick O’Leary _____ Jenifer Cavaness-Williams APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from March 17, 2022 Events and Outreach Subcommittee meeting DISCUSSION ITEMS 2. Discuss: Art Week Planning Including Updates on Classes, Scheduling, and Art Week Budget Planning REPORTS 3. Updates: Concerts on Broadway NEXT MEETING - June TBA, 2022 ADJOURNMENT EVENTS AND OUTREACH SUBCOMMITTEE MEETING Parks and Recreation Conference Room, 33 East Broadway Avenue Meridian, Idaho Thursday, May 19, 2022 at 5:00 PM MINUTES ROLL-CALL ATTENDANCE ___x__ Leslie Mauldin, Chair _____ Thomas Vannucci ___x__ Patrick O’Leary ___x__ Jenifer Cavaness-Williams City Staff present was Cassandra Schiffler, Arts and Culture Coordinator. Community member present until 6:00pm was Michelle Glaze. APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from March 17, 2022 Events and Outreach Subcommittee meeting J. Cavaness-Williams motioned to approve the minutes. P. O’Leary seconded. All ayes. DISCUSSION ITEMS 2. Discuss: Art Week Planning Including Updates on Classes, Scheduling, and Art Week Budget Planning The subcommittee welcomed Michelle Glaze, a member of the community that held a position on the Arts Commission in the past, and has worked on Art Week in many previous years. The subcommittee reviewed several documents from Art Week in past years and discussed planning and scheduling for 2022, including event details for things such as: a potential kick off event, the classes, the chalk art competition with music by Sam (who performed before) and a performance by the Huckleberry Star Theater if that company is willing, the Meridian Art Foundation’s Art Sip, and the Art Awards presented at the Sep 10 Concert on Broadway. Michelle Glaze volunteered to reach out to all class instructors, Sam, the proposed musician, and various business and to schedule and coordinated various events for Art Week. C. Schiffler reviewed various Art Week budget expenses for classes (around $1,000, the musician $200, chalk art awards, and marketing). There is money remaining in the budget and C. Schiffler proposed community led projects that could be proposed through an RFP process. J. Cavaness-Williams motioned to approve the remaining Art Week budget (after expenses for classes, musical performance expenses, marketing and art awards) towards 2-3 small scale art projects proposed by community with $300-$800 budgets that will be open for proposals though an RFP that C. Schiffer will develop. P. O’Leary seconded the motion. All ayes. REPORTS 3. Updates: Concerts on Broadway All musicians are booked, and audio contracts are in place. L. Mauldin has reached out to TVCT and MSYO for opening acts. NEXT MEETING - June 30, 2022 C. Schiffler has a minor surgery scheduled June 15, and asked that the regular June 16 meeting be rescheduled. The subcommittee members in attendance agreed that Thursday, June 30 would work for the next meeting. ADJOURNMENT P. O’Leary motioned to adjourn the meeting at approximately 7:00, J. Cavaness-Williams seconded. All ayes.