22-2323 Records Retention Schedule for Information Technology CITY OF MERIDIAN RESOLUTION NO. 22-2323
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
HOAGLUN, PERRAULT, STRADER
A RESOLUTION AMENDING THE INFORMATION TECHNOLOGY RECORDS
RETENTION SCHEDULE; AUTHORIZING THE IT DEPARTMENT DIRECTOR AND CITY
CLERK TO IMPLEMENT THE SCHEDULE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,by the passage of Resolution No. 21-2280, City Council has adopted a Citywide
Records Retention Schedule,pursuant to Idaho Code section 50-907(5); and
WHEREAS, City Council finds that the following amendment of the Citywide Records
Retention Schedule will realize efficiencies in the retention and destruction of e-mail messages;
NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO:
Section 1. That the Citywide Records Retention Schedule shall be amended as follows:
RECORD DESCRIPTION CATEGORY RETENTION
PERIOD
Outlook E-mail All e-mail messages sent or received Semipermanent Automatically
Messages—City by City staff using City's e-mail (Idaho Code destroyed 5 years
Staff system. (Copies of e-mail messages section 50- after sent or
may be preserved elsewhere for 907(2)(g) (other) received
longer periods of time as the subject
matter of such messages may
require.)
Section 2. That the Director of the IT Department, pursuant to the direction of the City Clerk,
the City's designated records custodian, is hereby authorized to supervise the retention and destruction
of e-mail messages pursuant to this amendment to the 2021 Citywide Records Retention Schedule.
Section 3. That this Resolution shall be in full force and effect on June 9, 2022.
ADOPTED by the City Council of the City of Meridian, Idaho this 3rd day of May, 2022.
APPROVED by the Mayor of the City of Meridian, Idaho, this 3rd day of May, 2022.
APPROVED: ATTEST:
Robert E. Simison, Mayor Chris Johnson, City Clerk
AMENDMENT OF RETENTION PERIOD FOR OUTLOOK E-MAIL MESSAGES PAGE 1