Loading...
2022-02-17 Events & Outreach Subcommittee To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS AND OUTREACH SUBCOMMITTEE MEETING Meeting Room A, 33 East Broadway Avenue Meridian, Idaho Thursday, February 17, 2022 at 5:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_MWM1ZjE3NDgtNDMzNS00NWVjLTk0ZTUtNzgxODkwM2U1NzYx%4 0thread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%22f56ac0af-a7c9-431e-a6e9- 9f13727464b7%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Maria Tzompa _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from January 11, 2022 Subcommittee Meeting DISCUSSION ITEMS 2. Draft Outline for Art Week 3. Discuss Logistics for Tammy de Weerd's Awards in the Arts: Advocate, Educator, Artist, Student Artist 4. Discuss Treasure Valley Fine Arts Festival Potential Partnering ACTION ITEMS 5. Approve Date Change of Gallery Opening Reception to Thursday September 8th during Art Week to Coincide with Meridian Art Foundation's Art Sip Event REPORTS NEXT MEETING - March 17, 2022 ADJOURNMENT EVENTS AND OUTREACH SUBCOMMITTEE MEETING Meeting Room A, 33 East Broadway Avenue Meridian, Idaho Thursday, February 17, 2022 at 5:00 PM MINUTES ROLL-CALL ATTENDANCE __X___ Leslie Mauldin, Chair __X___ Thomas Vannucci _____ Maria Tzompa __X___ Jenifer Cavaness-Williams _____ Michelle Glaze City staff present was Arts and Culture Coordinator Cassandra Schiffler. APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from January 11, 2022 Subcommittee Meeting T. Vannucci made motion to approve minutes; seconded by J. Cavaness-Williams. All ayes DISCUSSION ITEMS 2. Draft Outline for Art Week C. Schiffler presented a draft of the Art Week outline, based on previous year’s activities and projects. The Art Drop is one of the most popular activities. The free art classes run Wednesday through Friday with 2-3 classes each day. Previous classes included: Swing Dance, Treasure Valley Children’s Theater (an improv class), Happy Hour Homemaker, How to Do Public Speaking (by Lizzie Taylor), How to Publish a Book, Painting (Angry Easel), Middle Eastern Dance (Jenifer Cavaness-Williams), Flower Arranging (The Flower Place), Dance Arts Academy, and Poetry. This year the Community Center will not likely be available to us, as it is scheduled to be torn down, so we will have to consider location options. Many of the classes ran at the businesses that sponsored them, or outside on the City Hall plaza. This year the unBound Library expressed interest in hosing classes and providing a class. The subcommittee will develop the proposed classes list in an upcoming meeting. C. Schiffler has confirmed that the Meridian Art Foundation is planning their Art Sip once again for the Thursday of Art Week. The Initial Point Gallery opening was changed in previous years to be held during art week, and the Initial Point Gallery Subcommittee proposed changing it once again, but wanted to confirm that the Art Sip might be happening in concurrence with the opening, and tabled that decision for the Events and Outreach Subcommittee to decide in order to best plan for Art Week activities. (This decision can be found below in agenda item 5). The Community Art Party was planned for the Friday of Art Week last year in partnership with Renee White, the Parks and Recreation Event Coordinator). L. Mauldin liked the idea of having the Community Art Party again and suggested bringing R. White in on future meetings if possible to coordinate planning. C. Schiffler will coordinated scheduling and planning with R. White. The Chalk Art Competition was held Saturday morning in Generations Plaza. The second concert in the Concerts on Broadway series is scheduled for Saturday of Art Week. L. Mauldin confirmed that the mayor’s awards were previously announced and given out at the Concert. New or additional programming was mentioned: partnering with Main Street Market to provide free booths for artists, doing a show with the Treasure Valley Children’s Theater (however, the theater is also busy with programming at the Art Sip event), putting out a temporary public art project, and presenting the Tammy de Weerd’s Awards in the Arts. J. Cavaness-Williams suggested marketing to schools as they are a large population of Art Week participants. It was suggested that the subcommittee ask schools to put announcements on their boards and calendars. T. Vannucci inquired about any HOA lists. L. Mauldin brought up the site, NextDoor.com. C. Schiffler stated that the advertising to HOAs had come up in a Parks and Recreation meeting about advertising other materials, and that the Marketing Coordinator had responded that there wasn’t a contact list, but that they’ve had good success on Next Door. C. Schiffler will coordinate advertising with Shelly Houston, the Parks and Recreation Marketing Coordinator. L. Mauldin asked if a motion was needed. C. Schiffler stated that no motion was needed, as everyone appeared to be in consensus about the proposed calendar draft, and this draft is still a work in progress. 3. Discuss Logistics for Tammy de Weerd's Awards in the Arts: Advocate, Educator, Artist, Student Artist The subcommittee discussed the awards and categories: Advocate, Educator, Artist, Student Artist. L. Mauldin expressed support for the separate categories of Advocate as well as Educator. L. Mauldin asked about timeline and logistics for nominations. C. Schiffler recommended advertising a call for nominations which would include a written letter of support to help with verbal support for the awards at the award presentation. C. Schiffler recommended an open call, with encouragement for the commissioners to also send nominations for awardees. L. Mauldin said the mayor would need time to go through applications. C. Schiffler expressed that the mayor preferred to have the awards be selected by the Commission for recommendation to the Mayor. L. Mauldin inquired when the nominations should be sent by in order to have time for the selection. C. Schiffler suggested June or July, and will draft a call for nominations. 4. Discuss Treasure Valley Fine Arts Festival Potential Partnering The Subcommittee discussed the partnership with the Treasure Valley Fine Arts Festival and thought it was great idea overall. C. Schiffler recommended the judging of the show as easy to achieve in terms in participation, and inquired whether the subcommittee felt that they had the bandwidth to do the proposed booth including set up, materials, project, manning the booth, and operating it during the festival hours. L. Mauldin stated that the booth could be more of a visual presence, and the subcommittee could have a sign up sheet for hours and some manning of the booth, but not be present the whole time. The inclusion of marketing electronic and print materials and help with promotion of MAC and the TVFAF was recommended. C. Schiffler will communicate this with the festival director. ACTION ITEMS 5. Approve Date Change of Gallery Opening Reception to Thursday September 8th during Art Week to Coincide with Meridian Art Foundation's Art Sip Event T. Vannucci confirmed if the date change had been discussed with N. Schofield and other Initial Point Gallery Subcommittee members. C. Schiffler confirmed that the date change was not approved during the IPG meeting only because the subcommittee wanted to confirm the Art Sip event date (C. Schiffler confirmed) and leave the reception date planning up to the Events and Outreach subcommittee to plan when it would best work with Art Week programming. T. Vannucci made motion to approve the reception date change; seconded by J. Cavaness- Williams. All ayes NEXT MEETING - March 17, 2022 ADJOURNMENT J. Cavaness-Williams made motion to approve adjourn the meeting; seconded by T. Vanucci. All ayes Meeting adjourned at approximately 5:45 pm ART WEEK –SEPTEMBER 7-10, 2022 CALENDAR DRAFT •Art Drop (all week) •Free art classes Wed -Saturday •Meridian Art Foundation’s Art Sip, Thursday at City Hall 6 -9 •Initial Point Gallery Opening, Thursday September 8, 2022 •Community Art Party, Friday (in partnership with Renee White, Event Coordinator) •Chalk Art Competition: Held Saturday morning in Generations Plaza •Concert on Broadway Saturday •Tammy de Weerd’s Awards in the Arts presented by Mayor at Concert 6 Item 4. 2019 MAYOR TAMMY DE WEERD’S AWARDS IN THE ARTS ANNOUNCEMENT To Our Friends in and of the Arts: Meridian Arts Commission is seeking nominations for the 1st Annual Mayor Tammy de Weerd’s Awards in the Arts. Attached please find the Guidelines and a 2019 Nomination Form. Please note that the nominations must be submitted by July 31, 2019. MAC intends that the Mayor Tammy de Weerd’s Awards in the Arts will be an annual event, held during Meridian Art Week the first week of September. Please consider nominating a deserving individual, student, business or organization, and/or an art educator for these awards. Thank you for your dedicated support and promotion of the arts. If you have any questions regarding the nominations, please do not hesitate to email me at bzgriff53@gmail.com or call me at 509-301-1188. Bonnie Griffith Meridian Arts Commission Vice Chair 2019 MAYOR TAMMY DE WEERD’S AWARDS IN THE ARTS GUIDELINES The Mayor Tammy de Weerd’s Awards in the Arts are presented by the Meridian Arts Commission and the City of Meridian to recognize and encourage excellence in the arts throughout the City. Nominees may be businesses, organizations, or individuals who have made a significant contribution to the arts in Meridian, through distinguished service or creative accomplishment. Recipients will be recognized at an awards ceremony held during Meridian Art Week activities the first week of September following Labor Day. Eligibility: Nominees should be residents of Meridian, work in the capacity of an art educator in Meridian schools, or have a business that supports the arts in Meridian. City of Meridian staff, current Meridian Arts Commissioners, and their family members are not eligible to receive awards. Instructions: In a one-page letter please describe the nominee’s overall commitment, contribution, and service to the arts as it relates to the criteria for the category that you are nominating the candidate. Include relevant biographical information, professional achievements, and community involvement. As part of your nomination, you may also include supplementary materials such as press clippings, catalogs, resume, annual reports and additional letters of support. Attach the letter and any supplementary materials to the Nomination Form. (continued on next page) 7 Item 5. AWARD CATEGORIES AND CRITERIA  Excellence in the Arts recognizes artists who have made a significant contribution to the arts in Meridian, and who have demonstrated a high degree of artistic excellence in any discipline including performing, visual or literary arts. Nominations should include documentation of artist’s work. Nominations may be evaluated on: A. Quality and/or originality of work; B. Scope of artist’s audience (local, state, regional); C. Awards and recognition previously received; D. Community participation in the arts.  Support of the Arts recognizes individuals, businesses or organizations that have made a significant contribution to the arts in Meridian. Nominations may be evaluated on: A. Years of commitment to support the arts in Meridian; B. Overall involvement in support of the arts; C. Type of support (volunteer service on boards, lectures, financial).  Arts in Education recognizes educators, individuals, businesses, or organizations for their efforts to strengthen public arts education in the geographic area of Meridian Schools. Nominations may be evaluated on: A. Overall impact on making the arts a vital part of the basic curriculum; B. Degrees of advocacy for arts education in the schools and community; C. Years of commitment to arts education.  Student Excellence in the Arts recognizes Meridian area student artist’s grades 9-12 who have dedicated a significant portion of their youth working to develop and manifest their individual creativity within any discipline of art including performance, visual or literary arts. Nominations should include documentation of the artist’s work. Nominations may be evaluated on: A. Quality and/or originality of work; B. Progression and development of artistic discipline(s); C. Awards and recognitions previously received; D. Community participation in the arts. Questions: Call or email Bonnie Griffith Arts Commission, bzgriff53@gmail.com, 509-301-1188 8 Item 5. 2019 MAYOR TAMMY DE WEERD’S AWARDS IN THE ARTS NOMINATION FORM NOMINEE Name ______________________________________________________________________ Address______________________________________________________________________________ Email________________________________________________________________________________ Phone ___________________________ Website (if available) _____________________________ ______ Select Category (Choose One):  Excellence in the Arts  Support of the Arts  Arts Educator  Student Excellence in the Arts Nominator Name ______________________________________________________________________ Address ______________________________________________________________________________ Email ________________________________________________________________________________ Phone _____________________________ Relationship to Nominee_____________________________ Certification: As a nominator for the City of Meridian Mayor Tammy de Weerd’s Arts Awards, I certify the information contained in this nomination packet to be accurate and complete to the best of my knowledge. Signature______________________________________________ Date___________________________ Deadline for Nominations is July 31, 2019 Mail hard copy submissions to: City of Meridian Attn: Meridian Arts Commission 33 E. Broadway Ave. Suite 104 Meridian, ID 83642 or Email submissions (with all materials as a PDF packet) to: mac@meridiancity.org For questions about preparing or submitting materials, email or call our Commissions & Committees Coordinator at mac@meridiancity.org * 208-489-0399 (direct) * 208-888-4433 (general) 9 Item 5.