Loading...
2022-02-10 Meridian Arts Commission To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, February 10, 2022 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/85646394948 Or join by phone: 1-669-900-6833 Webinar ID: 856 4639 4948 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Vacant _____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle _____ Leslie Mauldin ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Meridian Arts Commission Meeting Minutes 1-13-2022 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement REPORTS [ACTION ITEM] 3. Arts and Culture Coordinator Report: Updates on Meridian Mural Locations, Art Week, Public Art Plan, Potential partnering with Treasure Valley Fine Arts Festival, Request for Volunteer Help, Goals and Visioning for 2022 ~ 10 minutes Cassandra Schiffler, Arts and Culture Coordinator 4. Update: Initial Point Gallery Subcommittee: IPG 2022 show schedule, Call-to- Artists notices, September opening date change Natalie Schofield, Initial Point Gallery Subcommittee Chair ~ 5 minutes 5. Update: Events and Outreach Subcommittee: Event Dates and Concert Planning Leslie Mauldin, Events and Outreach Subcommittee Chair ~ 2 minutes 6. Update: Public Art Subcommittee: Recommendations for Next Steps on Ten Mile Trailhead and Discussion Bobby Gaytan, New Public Art Subcommittee Chair ~ 20 minutes NEW BUSINESS: [ACTION ITEM] 7. Upcoming: Subcommittee Chairs Submit Annual Reports for Commission's Annual Report Presentation to City Council on April 5 8. Upcoming: Planning and Logistics for Tammy de Weerd's Awards for Excellence in the Arts: Advocate, Educator, Artist, Student Artist 9. Updates on Arts Commission Seat Vacancy 10. Inclusivity Highlight: Black History Month NEXT MEETING - MARCH 10, 2022 ADJOURNMENT MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, February 10, 2022 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/85646394948 Or join by phone: 1-669-900-6833 Webinar ID: 856 4639 4948 ROLL-CALL ATTENDANCE __x__ Lizzie Taylor _____ Vacant __x__ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams __x__ Natalie Schofield _____ Thomas Vannucci __x__ Bonnie Zahn Griffith, Chair _____ Raeya Wardle __x__ Leslie Mauldin City staff present were Arts and Culture Coordinator Cassandra Schiffler and City Attorney Emily Kane. ADOPTION OF AGENDA L. Mauldin made motion to adopt agenda; seconded by N. Schofield All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Meridian Arts Commission Meeting Minutes 1-13-2022 J. Peters made motion to approve minutes; seconded by L. Mauldin All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement L. Taylor made motion to approve monthly financial statements; seconded by L. Mauldin. All ayes REPORTS [ACTION ITEM] 3. Arts and Culture Coordinator Report: Updates on Meridian Mural Locations, Art Week, Public Art Plan, Potential partnering with Treasure Valley Fine Arts Festival, Request for Volunteer Help, Goals and Visioning for 2022 ~ 10 minutes Cassandra Schiffler, Arts and Culture Coordinator Presentation given by C. Schiffler reviewing Meridian Mural Location updates. The Meridian Library District will review the City’s MOU, and if approved, the Arts Commission can move into the design stage with Key Design artists. The location search on the identified properties for the Sector Seventeen mural are not progressing, and C. Schiffler recommended new locations to be identified in the Public Art Subcommittee meeting. One option that has come to C. Schiffler’s attention is the Meridian pool, currently owned by West Ada Recreation District, but soon to be managed by the City, and planned to be owned by the City in 2024. C. Schiffler reviewed Art Week plans and recommended planning in the Events and Outreach Subcommittee meeting. C. Schiffler reviewed progress on the Public Art Plan and recommended discussion on next steps in the Public Art Subcommittee. C. Schiffler brought a potential partnership proposal with the Treasure Valley Fine Arts Festival to be developed in the Events and Outreach Subcommittee. C. Schiffler requested help from Commissioners on several items. C. Schiffler overviewed the City’s goals for her role, and stated that she would ask for a ranking of goals on other items from the Commission in the near future. (see attachment). L. Mauldin requested clarification about the visibility of a potential mural from Storey Park and suggested since parks are natural green spaces maybe the mural with the bee could still work. B. Zahn Griffith commented that a mural at the pool would be a great location. B. Zahn Griffith and L. Mauldin commended C. Schiffler on her presentation. 4. Update: Initial Point Gallery Subcommittee: IPG 2022 show schedule, Call-to-Artists notices, September opening date change Natalie Schofield, Initial Point Gallery Subcommittee Chair ~ 5 minutes N. Schofield reviewed list of current artists on display and stated about 30 people attended the opening reception with B. Zahn Griffith acting as host. N. Schofield stated the Subcommittee: • Reviewed remaining calendar and have nearly finalized 2022 gallery schedule • Approved some edits to the Call for Artist that will be presented for approval at the next MAC meeting and will be opened towards the end of March • Still considering changing September’s opening reception date to coincide with Art Week N. Schofield encouraged Commissioners to sign up as hosts for opening receptions. 5. Update: Events and Outreach Subcommittee: Event Dates and Concert Planning Leslie Mauldin, Events and Outreach Subcommittee Chair ~ 2 minutes L. Mauldin stated Subcommittee is ramping up to Concerts on Broadway with three bands booked: August 27 – Smooth Avenue; September 10: High Street; September 24: Soul Patch. L. Mauldin stated she is still deciding if she wants to have opening acts using students from the Meridian Symphony Orchestra. L. Mauldin requested the Commission’s approval of proposed bands for Concerts on Broadway at today’s meeting. L. Taylor made a motion to approve bands; N. Schofield seconded. All ayes 6. Update: Public Art Subcommittee: Recommendations for Next Steps on Ten Mile Trailhead and Discussion Bobby Gaytan, New Public Art Subcommittee Chair ~ 20 minutes B. Zahn Griffith welcomed B. Gaytan as the new Public Art Subcommittee Chair. B. Gaytan summarized three options presented to the Subcommittee: 1. Ask the artist to redesign the piece and address the design concerns for a cost of approximately $15k 2. Revoke the offer to the artist and issue a new Request for Proposal (RFP) with a new scope and projected cost for the project 3. Move forward with the agreement with the artist B. Gaytan stated the Subcommittee discussed the three options and voted for and recommends to the Commission Option 2 - revoke the offer and issue a new RFP. B. Gaytan noted this option will also mean an extended timeline for the project though the Subcommittee was thinking a year at the most. C. Schiffler confirmed that Subcommittee is also recommending the projected cost of the project now be up to $50,000. L. Taylor asked for clarification on who specifically revokes the contract. E. Kane confirmed that the artist had been notified of the Subcommittee’s recommendation to the Commission to revoke the contract and issue a new RFP but the Commission would make the ultimate decision. E. Kane and C. Schiffler both stated that while the artist is disappointed, she remained very professional and understanding, she remains on the Meridian Parks and Recreation Artist Roster, and she has been encouraged to submit another proposal when the new RFP is issued, if issuing a new RFP is what the Commission votes to do. E. Kane stated that any action taken by the Commission should include a dollar amount. L. Mauldin made a motion to approve the process as proposed by the Public Art Subcommittee to revoke the current contract and reissue a new RFP with an amount from MAPS of $50,000; L. Taylor seconded. All ayes NEW BUSINESS: [ACTION ITEM] 7. Upcoming: Subcommittee Chairs Submit Annual Reports for Commission's Annual Report Presentation to City Council on April 5 B. Zahn Griffith requested each of the Subcommittee Chairs to prepare a report and send to C. Schiffler by end of February. 8. Upcoming: Planning and Logistics for Tammy de Weerd's Awards for Excellence in the Arts: Advocate, Educator, Artist, Student Artist B. Zahn Griffith recalled fused-glass plaques were last given to recipients in 2019 and recipients were determined from public vote. B. Zahn Griffith asked C. Schiffler how to proceed. C. Schiffler recommended moving the planning and logistics for these awards in to the Events and Outreach Subcommittee. L. Mauldin accepted this task as Chair of the Events and Outreach Subcommittee. 9. Updates on Arts Commission Seat Vacancy C. Schiffler stated there have been a few applications and the open position closes tomorrow, February 11. After the position closes, the Mayor will be scheduling interviews, which the Chair will participate in, and then a candidate will be chosen and so MAC may have a new Commissioner by the next Commission meeting. L. Mauldin stated that she had received, but not replied to, a Facebook message from someone who had applied for a Commission seat and was requesting pointers so she wanted to remind Commissioners this is against the rules. 10. Inclusivity Highlight: Black History Month C. Schiffler reviewed Memo that was attached to the Commission’s agenda and encouraged everyone to watch a video on the works of contemporary black artist, Nick Cave, as the sound was not working for the video (link to video included in Memo). NEXT MEETING - MARCH 10, 2022 ADJOURNMENT B. Zahn Griffith thanked the following Commissioners: • J. Peters for chairing the Public Art Subcommittee for as long as she did • B. Gaytan for taking on the role of Chair of the Public Art Subcommittee • L. Mauldin for continuing as Chair of the Events and Outreach Subcommittee • N. Schofield for continuing as Chair of the Initial Point Gallery Subcommittee N. Schofield made motion to adjourn the meeting; seconded by L. Mauldin All ayes Meeting adjourned at 4:15 ARTS & CULTURE COORDINATOR REPORT KEY DESIGN MURAL UPDATE •Meridian Library District and their legal counsel have reviewed the MOA and returned with edits •City will review edits •Meridian Library District board to review MOA on 2/16/22 at board meeting •If approved, move to design stage UNBOUND LIBRARY •Unique Library branch •Focus on Business and Technology •Access to technology tools •Maker spaces •Laser Engraving •CNC machining •3D Printing •Digital design labs •Small business help centers •https://www.youtube.com/watch?v=s1fU9RrAZhk&t=99s SECTOR SEVENTEEN MURAL UPDATE MERIDIAN SWIMMING POOL •City of Meridian finalized agreements to take over management of the city pool on 2/8/22 •Plan is for City to take ownership of pool from West Ada Recreation District in 2024 •Pool is adjacent to Storey Park, Chamber of Commerce, Bark Park •High visibility, high traffic, prominent location PUBLIC ART PLAN •Reviewed: •MAC Strategic Plan •VIA Partnership and Questionnaire (Sep 2020) •Existing Draft (Dec 2021) •MAPS budget plan (2019) •Idaho Smart Growth, Placemaking Downtown Document (2015) •Charrette Notes (03/02/2021) •Mid-Sized City Public Art Plans: •Redwood City, CA (Fung Collaboratives) •Fargo, ND (Forecast) •Emeryville, CA (3 city staff? 2 city managers, and development coordinator + public art committee) •Sparks, NV •Huntsville, AL (VIA Partnerships) •Eugene, OR (Barney & Worth, Inc.) •Hillsboro, OR (Creative Planning, Inc) ART WEEK –SEPTEMBER 7-10, 2022 OVERVIEW OF PAST PROJECTS & PARTNERS •Art Drop •Free art classes Wed -Friday •Meridian Art Foundation’s Art Sip, Thursday at City Hall 6 -9 •Community Art Party, Friday (in partnership with Renee White, Event Coordinator) •Chalk Art Competition: Held Saturday morning in Generations Plaza •Concert on Broadway Saturday •New/Additional programming: Partner with Main Street Market? Treasure Valley Children’s Theater? Temporary Public Art Project? Tammy de Weerd’s Awards in the Arts presented by Mayor? TREASURE VALLEY FINE ARTS FESTIVAL POTENTIAL PARTNERING OPPORTUNITY Dates: June 4 -5, 2022 Saturday 10 -5 Sunday 10 -5 Location: Julius Kleiner Park INITIAL POINT GALLERY •Working on acceptance agreements: 6 ready for council, 3 following up, September show to be drafted •Tentative 2022 schedule drafted •Social Media •Next show: Treasure Valley Artist Alliance REQUEST FOR VOLUNTEER HELP •Subcommittee Meeting Minutes •Graphic design for IPG show poster •Volunteers for IPG hanging •Social media ideas (send image + wording + hashtags) •Traffic box spreadsheet •IPG hosts: •May (WASD?) •August (photography show) •September (College of Western Idaho Faculty Show) •October (“Whimsical landscapes” show) •November (Figurative and Still Life show) •December (BOSCO) GOALS AND VISIONING FOR 2022 MERIDIAN CITY AND PARKS AND RECREATION GOALS FOR ARTS AND CULTURE COORDINATOR •Draft and adopt a Meridian Public Art Plan •Continue to facilitate existing programs •Initial Point Gallery •Art Week (continue to explore Art Week partnering in conjunction with City Block Party/Community Art Party, work with Events Coordinator) •Concerts on Broadway Performances •Secure locations for all Meridian Mural series and finalize agreements •Have an understanding of MAPS budget, overall MAC Budget, and HPC Budgets •Deliver information and content to Park Superintendent for the Ten Mile Trailhead installation and host an unveiling of the Ten Mile Trailhead art piece once the project is completed. GOALS AND VISIONING FOR 2022 WHAT DOES SUCCESS FOR 2022 LOOK LIKE? •Add programming for IPG (educational, demos, talks?) •Facilitate traffic box selection, locations, installation •Treasure Valley Fine Arts Festival Partnership •Public Works Event booth or Partnership? Unplug and Be Outside event? •Update GIS maps •Create a comprehensive database for artwork •Begin next large scale Public Art Project (Discovery Park?) •Begin Temporary Public Art Project (possibly coinciding with Art Week?) •Increase arts programming visibility through Social Media, PR, and advertising activity •Use consultant help to define branding, messaging, and marketing to develop a cohesive message about MAC and value of the arts to Meridian •Provide professional development trainings and opportunities for artists (Art Week workshop?) •Present Tammy de Weerd’s Awards in the Arts •Create a city art guide (related ideas: art passport, QR codes, art geocaching) •Expand partnerships (HOAs, libraries, historians, developers, agribusiness, financial, healthcare, lifestyle, tech) •Increase inclusion programming (partner with local and regional organizations?) •Expanded learning and teaching experiences (Senior center, community center, lecture series, school outreach) •Partner with MDC to create public art in the redevelopment area •Work towards increasing MAPS funding •Create a Developer’s Guide to public art •Develop additional performing arts opportunities to offer to the public for free (by coordinating with Parks and Rec, incorporating performances into existing events, or through other local organizations •Sustainability: build the human and financial resources needed to fulfill the vision of the City of Meridian and Meridian Arts Commission (pursue grants, partner with City staff for collaboration and assistance, internships opportunities? Volunteer positions and recruitment? ) To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, February 10, 2022 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/85646394948 Or join by phone: 1-669-900-6833 Webinar ID: 856 4639 4948 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Vacant _____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle _____ Leslie Mauldin ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Meridian Arts Commission Meeting Minutes 1-13-2022 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement REPORTS [ACTION ITEM] 3. Arts and Culture Coordinator Report: Updates on Meridian Mural Locations, Art Week, Public Art Plan, Potential partnering with Treasure Valley Fine Arts Festival, Request for Volunteer Help, Goals and Visioning for 2022 ~ 10 minutes Cassandra Schiffler, Arts and Culture Coordinator 4. Update: Initial Point Gallery Subcommittee: IPG 2022 show schedule, Call-to- Artists notices, September opening date change 1 Natalie Schofield, Initial Point Gallery Subcommittee Chair ~ 5 minutes 5. Update: Events and Outreach Subcommittee: Event Dates and Concert Planning Leslie Mauldin, Events and Outreach Subcommittee Chair ~ 2 minutes 6. Update: Public Art Subcommittee: Recommendations for Next Steps on Ten Mile Trailhead and Discussion Bobby Gaytan, New Public Art Subcommittee Chair ~ 20 minutes NEW BUSINESS: [ACTION ITEM] 7. Upcoming: Subcommittee Chairs Submit Annual Reports for Commission's Annual Report Presentation to City Council on April 5 8. Upcoming: Planning and Logistics for Tammy de Weerd's Awards for Excellence in the Arts: Advocate, Educator, Artist, Student Artist 9. Updates on Arts Commission Seat Vacancy 10. Inclusivity Highlight: Black History Month NEXT MEETING - MARCH 10, 2022 ADJOURNMENT 2 To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, January 13, 2022 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/83911221222 Or join by phone: 1-669-900-6833 Webinar ID: 839 1122 1222 ROLL-CALL ATTENDANCE __x__ Lizzie Taylor _____ Maria Tzompa __x__ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams __x__ Natalie Schofield __x__ Thomas Vannucci __x__ Bonnie Zahn Griffith, Chair __x__ Raeya Wardle __x__ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA J. Peters made motion to adopt agenda; seconded by L. Mauldin. All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from December 9, 2021 Regular Meeting L. Taylor made motion to approve minutes; seconded by L. Mauldin. All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement from December 2021 L. Mauldin made motion to approve monthly financial statements; seconded by J. Peters. All ayes 3 Item 1. REPORTS [ACTION ITEM] 3. Introduce Cassandra Schiffler, New Arts & Culture Coordinator B. Zahn Griffith welcomed the City’s new Arts & Culture Coordinator, C. Schiffler. Presentation given by C. Schiffler (see attachment). Update: Initial Point Gallery Subcommittee 4. Initial Point Gallery Current and Upcoming Exhibit N. Schofield noted the current Initial Point Gallery exhibit is the same as December and will run through the end of January. B. Zahn Griffith noted the next exhibit opens February 4 and features four artists. 5. Upcoming: 2022 Initial Point Gallery Subcommittee Chair Nominations, Elections and Discussion of Subcommittee Meeting Functional Needs N. Schofield noted that there was talk about changing the Subcommittee Chair but she nominated herself to stay in the position unless anyone else would like to take the position. N. Schofield also noted that there was talk about changing some of the functionality of the Subcommittee’s meetings and how often the Subcommittee meets. N. Schofield asked for any ideas from the Commissioners. B. Zahn Griffith confirmed that these were all topics that would be discussed at the next Subcommittee meeting. Update: Events& Outreach Subcommittee L. Mauldin noted the Subcommittee has confirmed the Concerts on Broadway dates will be August 27, September 10, and September 24 and the Subcommittee will start working on booking bands. 6. Recap: Christmas in Meridian Ornament Drop 2021 L. Mauldin noted the Subcommittee agreed that the Ornament Drop was better than 2020 but not quite as well attended as the initial year of 2019. 7. Drafting Outline for Art Week 2022 L. Mauldin noted the Subcommittee discussed Art Week 2022 and possibly adding some new features, including the Treasure Valley Children’s Theater. C. Schiffler and L. Mauldin confirmed the dates for Art Week 2022 will be the Wednesday through Saturday following Labor Day. B. Zahn Griffith inquired if the opening reception for the Initial Point Gallery would be changed from the Friday before Labor Day to coincide with Art Week as it has in the past. C. Schiffler inquired if B. Zahn Griffith would like to make a motion to change the opening reception date to the Friday of Art Week. E. Kane confirmed no action can be taken on this as it is not an action item on the agenda so this will be discussed by the Events and Outreach Subcommittee at a future meeting. 4 Item 1. 8. Upcoming: 2022 Events and Outreach Chair Nominations and Elections Agenda item skipped. Update: Public Art Subcommittee 9. Identifying Final Locations for the Meridian Mural Series J. Peters noted that the Subcommittee is still working with unbound Library on the contract to have the next mural installed at their location. J. Peters noted the Subcommittee decided on January 31 as the deadline to have this contract signed. C. Schiffler noted a follow-up email was recently sent to unBound but she will call them in the next week if no response. C. Schiffler also noted there will most likely need to be a presentation given to the Library’s Board. J. Peters noted that the Subcommittee has discussed some additional mural locations for the mural designed by Sector 17 that was originally slated for the Meridian Boise Co-Op. C. Schiffler noted she has reached out to D&B but they have declined stating they have decided not to put big murals on their buildings. C. Schiffler noted she will begin following up with other potential mural locations. 10. Review Stephanie Inman’s Design for the Ten Mile Trailhead Public Art Installation J. Peters noted the Subcommittee reviewed changes made by S. Inman at the request of the Commission and took a vote but the vote was not unanimous to approve the most recent design; however, the Subcommittee did agree to add some color to the design. J. Peters noted that the City has moved ahead an agreement with the artist to move forward so now the process is to fabricate and install. J. Peters opened up the floor to the Commission to further discuss. T. Vannucci stated he was the one that was not in favor of moving forward and that he left the Subcommittee meeting disappointed in the outcome because he felt like the Subcommittee and the Commission were in alignment with how to move forward in each step of the process so he consulted with E. Kane to see how best to express his thoughts about what he wanted the Commission to understand. T. Vannucci stated the he feels like the Commission failed at various levels throughout the process and at this point in the process it should no longer be about liking or disliking the art piece as that is subjective, and at this point it should be an objective approach of how the Commission got to where it is now. T. Vannucci stated he feels like the Commissioners on the Subcommittee felt like there was no other choice but to move forward with the project based on the relevant information they were receiving at the time, though the minutes reflect a procedural step of bringing the issue to Commission. T. Vannucci stated he believes that as the appointed subject matter experts in the world of the Meridian Arts Commission, Commissioners have a duty and responsibility to push back when we feel something is not right from an objective point. L. Mauldin stated that she has previously been involved in a long-term art approval process with the Commission and it too was fraught with the occasional difficulty in understanding the process of outlining how it goes. L. Mauldin noted 5 Item 1. that as the Commission has grown and works with more entities in City government the process has become clearer in some aspects and less clear in others so it is continually challenging and is something the Commission continues to work on. L. Mauldin thanked T. Vannucci for sharing his thoughts on the process and for using his expertise in seeing art projects through from start to finish, both artistically and administratively, to help the Commission improve the art approval process. L. Taylor requested clarification on the City being under contract with the artist. J. Peters confirmed that yes, that was the natural progression of the timeline and was approved in the subcommittee meeting, and then the City moved forward to put an agreement together with the artist and the final step will be City Council’s approval at the Council meeting next week. L. Taylor expressed confusion as to whether the City was agreeing with the project as currently proposed. J. Peters confirmed that it was voted on in the meeting. L. Taylor stated the Commission should not let happen again the methodology that got the Commission where it is today which is the Bonfire application because it caused tremendous confusion. E. Kane clarified that the contract has been offered to the artist, the artist has signed it, and it will be on the City Council agenda for the 25th; however, the Commission does have options. E. Kane stated the Subcommittee did its job, as directed by the Commission, which was to work out the details with the artist in July and come to a final design which just occurred and J. Peters presented on today. E. Kane stated she has met with the City’s Purchasing Manager and the Parks and Recreation Department Director to figure out some alternatives if the Commission truly does not want to move forward. E. Kane stated that Commission can act today, as there is no executed contract, to do something different than move forward with the project and have City Council sign or consider not signing at next week’s City Council meeting. E. Kane stated the Commission can work with the Parks and Recreation Department to do something different with the design though there is some risk and expense involved, but the City’s Purchasing Manager has some ideas on how to mitigate the risk. J. Peters thanked E. Kane for her clarification and inquired if one of the options for the Commission today could be to delegate this back to the Subcommittee to discuss at next Tuesday’s Subcommittee meeting. E. Kane confirmed the Commission could delegate this issue back to the Subcommittee for further discussion and not have City Council review the contract next week. E. Kane stated that the Commission could also go back to the artist and ask her to re-design the piece but there is a documented conversation between the City’s former Arts and Culture Coordinator and the artist which states that this would be an additional $12,000 - $15,000 cost based on the revision list the Subcommittee identified which was additional flowers to give the piece more mass. E. Kane stated the City Purchasing Manager has confirmed that investing more money in this project is possible. J. Peters noted that based on the financial statement that was approved today it appears the Commission has the budget if they choose to go back to the artist for additional revisions. 6 Item 1. L. Mauldin stated she wants to send it back to the Subcommittee and take it off City Council’s docket until the Commission has refined and revaluated the process at the Subcommittee level. L. Taylor stated that if additional financial resources are going to be allocated she would like a cap set for future negotiations with the artist. E. Kane confirmed that a “not to exceed” amount is defined in the contract. J. Peters stated that the estimated $12,000 - $15,000 additional cost could change based on what the Subcommittee suggests after their additional review. T. Vannucci stated that he views the Meridian Parks and Recreation Department as the Commission’s internal client and asked if it would be possible to go to them and inquire about budget sharing for the re-design fee or does it all have to come from the Commission’s budget. T. Vannucci stated he wants to request clarity from the internal client about the process and schedule of this project. T. Vannucci noted that it should be discussed what happens if the Subcommittee is still not happy even after a change order is given to the artist and the artist returns an additional piece for review, in light of L. Taylor’s request for a financial resources cap. J. Peters requested: 1) confirmation of what is the final drop-dead decision deadline; 2) confirmation that at this point in the process the Commission does not have the option to completely pull out of the project with this artist; and 3) if there is a significant re-design does the re-design need to go back before the Commission. E. Kane, in response to T. Vannucci’s question about whether or not the Meridian Parks and Recreation Department could find money in their budget to partner with the Commission to enhance the scope of this project, stated that based on her discussion with the City’s Purchasing Manager and the Parks and Recreation Department Director it does not appear that this is an option. E. Kane, in response to J. Peters inquiry about the final drop-dead deadline, stated that if the funds are committed in this Fiscal Year and the installation goes beyond September 30th there is an internal accounting measure the City’s Finance office can take but that this option is not preferred. E. Kane, in response to J. Peters inquiry about the Commission’s options, explained the options are: 1) to move forward using the design in the Commission’s packet now and have City Council execute the agreement so the project can move forward; 2) renegotiate the scope of the budget and project with the artist; 3) revoke the Commission’s offer to the artist, today or if the Subcommittee is still not happy after an additional redesign, and start completely over; however, the scope of the project would have to be redesigned and materially different before a new Request for Proposal can be released. E. Kane noted the third option has an interpersonal aspect that may be more important than the legal and purchasing aspects. E. Kane, in response to J. Peters inquiry about whether or not a significant re-design would need to go back before the Commission, confirmed that if the scope of the project budget changed the matter does need to come before the entire Commission in order for the Commission to recommit the funds. E. Kane recommended that the 7 Item 1. Subcommittee build in to the next steps a step that has the Subcommittee reporting to the Commission and the Commission approving a final design. E. Kane noted that C. Schiffler also recommends if the scope of the budget reaches $50,000 an additional step in the process should be a public input component. E. Kane confirmed that this could be sent back to the Subcommittee without a vote and that reports are listed as an action item so the Commission can take action on this today. B. Zahn Griffith confirmed the project is going back to the Subcommittee for review. 11. Upcoming: 2022 Public Art Subcommittee Chair Nominations and Elections J. Peters announced that she will be stepping down as the Subcommittee Chair so the position is open and will be discussed and a decision made on who the next Chair will be at the next Subcommittee meeting. NEW BUSINESS [ACTION ITEMS] 12. Funding Request Presentation by Autumn Kersey of Treasure Valley Children's Theater Presentation given by A. Kersey with a funding request for $6,000. (see attachments). L. Mauldin commended the Treasure Valley Children’s Theater on their innovation of the mobile stage and thanked them for what they do in our community. T. Vannucci echoed L. Mauldin’s comments and requested from A. Kersey some short stories of successes with previous or current participants so he has a point of reference for what the programming has brought to students who participate in the Theater’s programs. A. Kersey provided the following stories: • A. Kersey noted that R. Wardle may want to share her experience with the program • A. Kersey noted she just met with a program alum who is now attending Sarah Lawrence College and is studying Theatre and French • A. Kersey noted a student was struggling with anxiety and not wanting to leave the house but found a safe space in the Theater’s programs to practice public speaking and tools to be more engaged with the community • A. Kersey noted that the Theatre company recognized in 2020 the intense mental health crisis for youth so the adult theatre company worked with local professionals to enhance their skills of how to talk to youth about their mental health and the resources available to them • A. Kersey noted the Theatre’s Youth Ambassadors led a 6-week mental health challenge on social media that increased the Theater’s social media engagement 60% R. Wardle noted that she has been both a participant in the Theater’s programs and also an audience member and the Theater is life changing and she would not 8 Item 1. be here as a Commissioner if it were not for the Theater and what it has taught her. B. Zahn Griffith requested a motion to approve the Theater’s funding request. T. Vannucci made motion to approve the request; seconded by L. Mauldin. All ayes 13. 2022 Meridian Arts Commission Chair and Vice Chair Elections B. Zahn Griffith noted that City Code directs the Commission to hold elections at the first Commission meeting of the new calendar year for Commission Chair and Commission Vice Chair and she opened the floor for nominations. L. Mauldin nominated B. Zahn Griffith to continue as Commission Chair. B. Zahn Griffith closed the nominations after no additional nominations were made. L. Mauldin nominated J. Peters to continue as Commission Vice Chair. B. Zahn Griffith closed the nominations after no additional nominations were made. L. Mauldin made motion to approve the nominations for Commission Chair and Commission Vice Chair; seconded by L. Taylor. The motion to appoint B. Zahn Griffith as Commission Chair and J. Peters as Commission Vice Chair was passed with all ayes. NEXT MEETING - February 10, 2022 ADJOURNMENT L. Mauldin made motion to adjourn the meeting; seconded by L. Taylor. All ayes 9 Item 1. Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway -$ Initial Point Gallery -$ Traffic Box Wraps -$ TOTAL REVENUE -$ -$ -$ EXPENSES Arts Development*2,000.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 10,000.00$ Performing Arts 7,000.00$ Initial Point Gallery 700.00$ 3.18$ School Dist Art Show Awards 50.00$ 350.00$ Art Week 2,800.00$ Public/Private Mural Program Public Art Plan Consultant & Final Document Other Expenses**1,450.00$ **May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 24,000.00$ 353.18$ -$ PUBLIC ART PROJECTS Art in Public Places Mural series (Carryforward)18,800.00$ MAPS - Traffic Box Wraps MAPS - Public Art/Signage in Parks (Carryforward)50,000.04$ MAPS - Public Art/Signage in Parks 78,096.12$ TOTAL PUBLIC ART PROJECTS 146,896.16$ -$ -$ TOTAL EXPENSES 170,896.16$ 353.18$ -$ FY2022 Budget to Actual Comparison 1/26/2022 1 of 1 FY22 Summary10 Item 2. (Tentative) Initial Point Gallery 2022 Schedule Month Artists/Organization Install 9:30 AM Reception 4:30 – 7:00 PM Close 5:00 PM February Fred Choate Karen Eastman Matt Ciranni Hallie Maxwell Friday, February 4 Friday, February 4 Thursday, March 3 March Treasure Valley Artist Alliance Friday, March 4 Friday, March 4 Thursday, March 31 April Larry Balsan Benjamin Hunt April Davis Michael Norsk Gary Holt Peer Friday, April 1 Friday, April 1 Thursday, May 5 May West Ada School District Friday, May 6 n/a Wednesday, June 1 June Rachel Teannalach David English Ryan Wise Lisa Bowers Leslie Bosch Friday, June 3 Friday, June 3 Thursday, June 30 July Kathi Hozer Amy Larsen Josh Udesen Lyn Fraley Friday, July 1 Friday, July 1 Thursday, August 4 August Misti Millward Monte Stiles Connie Wood Kris Rehn Jerry Hendershot Friday, August 5 Friday, August 5 Thursday, September 1 September College of Western Idaho (tentative) Friday, September 2 Friday, September 9 Thursday, October 6 October Mary McInnis Jeanette Millward Hartini Gibson Melissa Reche Friday, October 7 Friday, October 7 Thursday, November 3 November Joyce Green Joann Leone Ashley Quick Julie Clemons Flynn Day Pottery Friday, November 4 Friday, November 4 Thursday, December 1 December- January 2023 Boise Open Studios Collective Friday, December 2 Friday, December 2 Thursday, February 2 11 Item 4. MEMO TO MERIDIAN ARTS COMMISSION Topic: Dates for Events and Plans in Progress: Concerts on Broadway and Art Week Concerts on Broadway: August 27th, 2022: Smooth Avenue September 10th, 2022: High Street September 24rd, 2022: Soul Patch Art Week: September 7th-10th, 2022 12 Item 5. PUBLIC ART SUBCOMMITTEE MEETING Parks & Recreation Conference Room, Meridian City Hall 33 East Broadway Avenue Ste 206 Meridian, Idaho Tuesday, January 18, 2022 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: Click here to join the meethttps://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTYzY2FkY2MtZTA0Zi00ZDg2LTg5MTAtYWNlMzA4NWU4YjFh%40thread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862-5a8e63e5f93a%22%2c%22Oid%22%3a%22f56ac0af-a7c9-431e-a6e9-9f13727464b7%22%7ding ROLL-CALL ATTENDANCE __X___ Lizzie Taylor __X___ Raeya Wardle __X___ Jessica Peters, Chair __X___ Thomas Vannucci __X___ Bobby Gaytan APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes From December 21st, 2021 Subcommittee Meeting T. Vannucci made motion to approve minutes; seconded by B. Gaytan. All ayes REPORTS 2. Update: Public Art Plan J. Peters noted that past Arts and Culture Coordinator had a good start on the Public Art Plan draft, but that it is currently unfinished, and that J. Peters would be meeting with C. Schiffler, the new Arts and Culture Coordinator, to update C. Schiffler on the past scope of the plan. C. Schiffler is looking forward to working on the plan and coming up with something that will be good and workable for years to come. 13 Item 6. T. Vannucci inquired as to when the deliverable date would be. J. Peters noted that there is not a set time, and C. Schiffler confirmed that while City Council, Park and Rec, and others are looking for the plan, there is not currently a set deliverable time. J. Peters added that the hope is that, after putting the current pieces of the plan together, that there would be the potential opportunity to go back to the original plan and get additional professional help, which will be additional funding and staff time. There will be more discussions about finding the resources to do this. C. Schiffler noted that there had been discussions about a Saturday workshop, and confirmed that is still the plan, and asked the committee to allow a bit of time to catch up to with all the past work done on this public art plan. 3. Update: Meridian Mural Series Location Search J. Peters noted that most of the updates to the mural series had been covered in the meeting last week. D&B is not interested in putting murals on their buildings. Fred Meyers has not been contacted yet, but C. Schiffler will continue to work on contacting the potential locations which include Fred Meyer, Albertsons, and the business complex. C. Schiffler noted that it is sometimes difficult to work with larger corporations because their visions of their buildings do not usually include public art or large murals. J. Peters inquired about the timeline, asking if the location needed to be selected this fiscal year. C. Schiffler noted that the funds for the mural series need to be spent by September of this year, or the funding will not be available, but will double check to ensure if this is correct. B. Gaytan mentioned an alleyway by Old Chicago that had been mentioned for the mural series as one of the original locations. J. Peters noted that we could go back to the original list of locations from an RFP process if needed. J. Peters noted that the subcommittee is still working with the Unbound library. C. Schiffler noted that they have been contacted, and will continue to follow up. ACTION ITEMS 3. Next Steps: Public Art Project Ten Mile Trailhead J. Peters introduced the agenda item for further discussion on the Ten Mile Trailhead project and the introduction of additional flexibility that may honor the artist in their process and allow the commissioners to come to a design or path forward that they can feel comfortable with. J. Peters welcomed Kim Warren, Pathways Project Manager, as a representative for Meridian Parks and Recreation. E. Kane introduced the process for next steps, and gave the following outline of the three options for next steps. E. Kane also noted that in this process, this committee will make a recommendation to the commission, which will make a 14 Item 6. recommendation to Steve Siddoway, the Meridian Parks and Rec Director, as Meridian Parks and Recreation is ultimately the decision maker to install this project. Option one is to ask the artist to redesign the piece. There was past correspondence between the previous Arts and Culture Coordinator and the artist that estimated that there would be a 12,000-15,000 additional cost to fulfill all requests from the committee. One thing to note about this option is that changing the scope of work after issuing the RFP would mean that we must notify the other artists of this change of scope. If either of the artists object to the change, the city would have to terminate the offer and reissue an RFP. The pros of this option would be that it addresses the concerns of the commission and committee. It would allow concerns about the redesign to be addressed. It would restore control over the MAPS funds to the commission. It would also allow the opportunity to allow for public input component. On the cons list, it does require more money, it’s unlikely to be completed by September 30th, possibly not this calendar year. There’s a risk of protest from the other artists, and risk of alienating artist. It’s possible that the artist and committee may not be able to agree on design changes. There will not be another public art project in 2022. Option two would be to revoke the offer to the artist and start over with a new RFP. This would require a change in scope to the RFP. Pros to this option would include an opportunity to start over and implement lessons learned: the commission could draft and approve the RFP selection criteria, the RFP could be sent to more artists (not just the Parks and Rec roster), there could be a public input component, and could reestablish the more typical process where the selection panel recommends to the commission, the commission recommends to the department or city council. This option also addresses the concerns about the role and weight of the commission’s expertise. It also addresses the design concerns from the beginning, and restores agency over the MAPS funds to the commission. The cons of this option is that it won’t be completed this year. There is an additional investment of MAPS funds, and there’s the risk of frustrating the artist as it takes away the current offer and starts the process again. Option three is to move forward. There’s no additional cost. It would be done this year. There would be no change in agreement with the artist. A new public art project could be started this year. Parks and Rec is pleased with the design. The cons are that the concerns about the commission’s role and expertise and the design concerns would remain outstanding with this project. If the dissenting view is shared with city council, the reaction to the dissent is unknown. E. Kane gave credit to C. Schiffler, K. Watts, and S. Siddoway for helping work through these options. B. Gaytan inquired what the artist has received up to this point. E. Kane noted that the artist has been paid $500 for the design, but that further design fees would likely be additional for further redesign. 15 Item 6. T. Vannucci asked for clarification about what constituted the scope change in option one. C. Schiffler clarified that the additional $15,000 of funds was the scope change. J. Peters asked about the public input component and what that would entail. E. Kane noted the difference in format with a completed design between public voting and public input and comment. The best way to gather that input is may be online comment. L. Taylor suggested to build in a public component on future projects, but not at this time. T. Vannucci noted that Parks and Rec was pleased with the design, and requested more input from Parks and Rec, the internal client as it relates to product, design, schedule. K. Warren stated that Parks would be happy with this project as designed. K. Warren stated that they empathized with process of the project and noted that it did feel stilted, and some things didn’t feel collaborative. As the Ten Mile Trailhead project person, K. Warren stated that in the art project selection, they were looking for height and some kind of a landmark, and stated that the current project by the artist fulfilled that the most. Another aspect of the project that K. Warren noted is that the name of the trailhead is still undecided and not finalized; it’s the Ten Mile Road, it’s the Five Mile Creek, and the Five Mile Pathway. K. Warren stated that numbers can be confusing with this site, which led to a factor of confusion that was not identified at the outset. K. Warren stated that they would be happy to defer to the commission’s expertise. K. Warren said that Parks and Rec would be fine with the project as selected, and fine if the commission feels it warrants more process. T. Vannucci inquired if the subcommittee ever had the opportunity to do a client discovery meeting with Meridian Parks and Recreation to identify what resonates with them. T. Vannucci was unaware of the desire for height, the landmark, or the confusion with the numbers. T. Vannucci did not believe the subcommittee ever knew those things, and asked if option number two would enable the opportunity to do this the way it should be done. J. Peters confirmed that the commission never sat down with the City to discuss what they were looking for. J. Peters stated that their perspective changed knowing that the numbers were confusing. J. Peters stated that it makes a good argument for starting over. L. Taylor also expressed the importance of the opportunity to discuss the project with Parks and Rec, and was in favor of starting over. B. Gaytan also stated that he felt he missed parts of the process and was unaware of certain things, and stated he was in favor of option number two. R. Wardle noted discomfort with the effect on the working relationship with the artist. J. Peters agreed with R. Wardle’s point. K. Warren noted having worked with the artist in the past on another Pathways project, which was designed by this artist and then another artist, and that neither artist’s projects ended up being quite right, and that project also may have suffered a lack 16 Item 6. of definition, and the artist was understanding, with no hard feelings on that project. T. Vannucci inquired whether option two would preclude the artist from applying again, and inquired whether the artist could be compensated for their additional design efforts to date. E. Kane confirmed that the artist could submit a new proposal. E. Kane did not advise that further compensation should be offered, that further compensation should have been agreed to in advance, and that it is not typically offered retroactively. T. Vannucci inquired about the schedule impact on Meridian Parks and Recreation in terms of planning. K. Warren stated that the public art project could happen at any time, though signage is currently waiting thematically on the public art piece. J. Peters welcomed the opportunity to invite the artist to reapply with option two. J. Peters stated that while the discussion has been centered around the details of the piece, the main issue has been the breakdown in process: not having an initial conversation with Meridian Parks and Recreation, and the use of Bonfire, and missteps after that. The commission is not happy with the project as a result of the process. J. Peters welcomed the opportunity to open the project to more artists and the additional funding. T. Vannucci inquired about whether artists were informed of design criteria regarding landmark, height, numbers. K. Warren did not remember all the specifics in the RFP, and believed the confusion over the numbers emerged after the RFP had gone out. K. Warren believed that another RFP could address this more specifically. B. Gaytan asked for clarification as to whether the artist has been awarded the project. C. Schiffler clarified that the artist has signed it, but that the final decision is City Council, and City Council has not signed this. E. Kane further clarified that the project has been pulled off the agenda for City Council, and that the next step is that the subcommittee will make a recommendation to the full arts commission, then the commission will make a recommendation to the Parks and Rec Director. E. Kane stated that for similar Parks Pathways projects to brand and theme the parks and park facilities, dependent on the dollar amount, City Council is not typically involved. These are typically projects that Parks and Rec is commissioning, and Parks and Rec signs off on these. Parks and Rec is currently not moving forward on this until the commission is settled. B. Gaytan expressed that this project would be a large project and portion of income for any artist, and was concerned that the artist would feel invested in this project and this opportunity at this point. B. Gaytan expressed relief that legally, there were options for next steps. E. Kane stated that if the contract were in place, the subcommittee would not be having this conversation, and that the City would not revoke an executed agreement. E. Kane stated that the artist was made aware that there are continued discussions about the design, but that the artist was not currently aware yet that this is not going to City Council. E. Kane stated that revoking the offer is not ideal at this point in the process, and that the artist will 17 Item 6. likely be disappointed, but that if the commission wants a different deliverable, then there are legal opportunities to do that. J. Peters suggested a personal note from the group to thank the artist for their time and efforts, to offer an apology, and to encourage the artist to apply for the RFP as a way to acknowledge the difficulty of the outcome and impact on the relationships. E. Kane requested that the commission run such a note through C. Schiffer and E. Kane. J. Peters said that the commission would go through official channels. L. Taylor stated that this is a committee, a commission, and not a supplicant, and that it is not the commission’s role to apologize; the commission’s role is to make decisions that are best for the client, which is Meridian Parks and Recreation on this project. B. Gaytan recalled the fabricator involved and suggested that if such a letter were drafted, the letter might address the fabricator too. J. Peters stated the importance of communication and trying to maintain relationships where possible. J. Peters asked for any addition comments. C. Schiffler pointed out the current level of activities in public art: the pending public art plan, the two murals which have a long way to go before completion, and the upcoming traffic boxes. C. Schiffler stated that if the commission chooses option two, that this project will be the public art project for the year, as the commission does not have the capacity to work on another big public art project this year. C. Schiffler confirmed the importance of fixing the process and having better communication. C. Schiffler sees a crossroads of either working to get the process and communication better on this project or possibly starting a new public art project. C. Schiffler stated there is money in the MAPS fund which has not yet been allocated, and discussed the importance of having a plan for the MAPS budget, as the commission does not want to leave funds in MAPS that aren’t planned, particularly if the commission would like to make a case for lifting the cap on the MAPS budget. J. Peters agreed on the importance of making a plan for that budget. J. Peters asked for thoughts about the scope and recommendations to the commission. L. Taylor recommended setting a not to exceed amount for the RFP. J. Peters a motion a motion to approve an option. T. Vannucci made the motion to move recommend option two to the commission, revoking the offer to the artist and issuing a new RFP; L. Taylor seconded the motion. All ayes. J. Peters stated that the commission will want to be deliberate about the process, and stated that it not expected to be a quick process, and that the timeline could take through the next fiscal year. J. Peters clarified that this option number two, revoking the offer to the artist and issuing a new RFP is what the committee will recommend to the commission, and that the next step would be for the commission to recommend this option to the Meridian Parks and Recreation Director. J. Peters asked for clarification if this would then go to City Council. E. 18 Item 6. Kane stated that the final contract might go to City Council, but that the RFP and the rest of the process will be handled within the department. J. Peters opened for discussions on the RFP scope change regarding the dollar amount. J. Peters inquired whether the traffic box funds needed to be separated from the yearly MAPS budget, and C. Schiffler stated that they would clarify that with finance before the next commission meeting. C. Schiffler recommended $50,000 for the project as that amount represents one year of MAPS budgeting, and this will be a full year project. J. Peters clarified that there is more funding than the $50,000 currently available, that there is potential for an even bigger project. T. Vannucci substantiated the $50,000 by stating that would have been the dollar amount for option one, and also believed that that amount would be more inspirational to a broader range of artists. B. Gaytan agreed that the $50,000 would open up the market of artists. T. Vannucci requested that C. Schiffler meet with finance and then comment at the next commission meeting to educate and inform the commission of the current budget and how funds may be spent. Pending any outstanding information from Finance regarding how funds may be spent, T. Vannucci recommended that the subcommittee propose $50,000 for the project change in scope. B. Gaytan clarified that the $50,000 would specifically be for the Ten Mile Project. C. Schiffler confirmed this was for the same project. C. Schiffler also commented that it would be an important consideration to consider where a major public art project should go, and inquired if Ten Mile would be the type of location where a larger project should go and asked the committee to consider how important, how visible is a space like the Ten Mile Trailhead. J. Peters mentioned previous discussion of locations for bigger projects like Discovery Park. J. Peter confirmed that $50,000 appeared to be what the committee was considering, and that would be the recommendation for the commission. C. Schiffler recommended a revamp of the whole RFP process to include everything that has been discussed, and recommended that with the increase in dollar amount, a public input component. E. Kane stated that there is not a requirement of releasing the RFP to only the three artists on the Parks roster, and inquired whether the RFP would be opened to all. J. Peters stated that they would need to identify to whom and where the RFP would be released. R. Wardle inquired if the commission would meet with Parks and Rec first. J. Peters stated that the committee would identify those steps in the next committee meeting and get a draft and timeline about meetings with Parks and Rec, setting expectations, and defining what the commission and Parks and Rec is looking for in this project. J. Peters thanked E. Kane and K. Warren for joining the discussion and opened for any final comments. There were none. NEW BUSINESS [ACTION ITEMS] 5. 2022 Public Art Subcommittee Chair Nominations and Elections J. Peters opened the floor for nominations for subcommittee chair. 19 Item 6. L. Taylor nominated T. Vannucci for Chair. J. Peters nominated B. Gaytan. J. Peters asked both nominations to make a statement. T. Vannucci stated that while they were honored to receive the nomination, they respectfully declined as they did not feel that they had the necessary hours and bandwidth available to fulfill the position. B. Gaytan stated that they felt mentored by J. Peters and that they have enjoyed the experience, and would enjoy growing and adding their part to the subcommittee as chair. L. Taylor made motion to approve B. Gaytan as Chair; seconded by R. Wardle. The motion to appoint B. Gaytan as Public Art Subcommittee Chair was passed with all ayes. NEXT MEETING - February 15, 2022 ADJOURNMENT 20 Item 6. NEXT STEPS – TEN MILE TRAILHEAD PUBLIC ART PROJECT PROCESS: PAC will recommend one of the following next steps to MAC. Then MAC will make recommendation to Steve Siddoway (as decision-maker on this MPR project). Option Pros Cons 1. Ask Artist to redesign the piece (for additional (estimated $15,000) MAPS funds) and address the design concerns. NOTE: Changing the scope after awarding the contract means that Purchasing must issue a notice to the 3 roster artists notifying them that the scope of the original RFP has changed and the City intends to award the project to Artist. There will be a 7- day protest period. If anyone objects, we must terminate the offer to Artist and issue a new RFP. a. Opportunity to addresses MAC/PAC concerns re: role and weight of expertise. b. Opportunity to address MAC/PAC concerns re: design. c. Restores agency/control over MAPS funds to MAC. d. Opportunity to add public input component. a. Additional investment of MAPS funds. b. Unlikely to be completed in FY22. c. Risk of protest. d. Risk of alienating Artist due to rescission of original offer. e. Risk of alienating artist due to protest and RFP reissuance. f. Risk of alienating artist due to redesign. g. Artist may not be interested in/available for larger project. h. Possibility that artist and PAC/MAC can’t agree on design (e.g. if Artist’s vision is incompatible with requested/expected design changes and/or MAC/PAC’s accepted design principles) i. No other public art project for FY22 2. Revoke the offer to Artist and issue a new RFP. NOTE: Will need to change scope of RFP (e.g. $ amount). a. Opportunity to implement lessons learned immediately, e.g.: • MAC drafts/approves selection criteria • Release to all artists, not just to MPR roster • Public input component • Selection panel recommends to MAC, MAC is final recommending body to MPR/City Council b. Opportunity to addresses MAC/PAC concerns re: role and weight of expertise. c. Opportunity to address MAC/PAC concerns re: design. d. Restores agency/control over MAPS funds to MAC. a. Will not be completed in FY22. b. Additional investment of MAPS funds. c. Risk of alienating Artist due to rescission of original offer. 3. Move forward with the agreement that is offered to Artist. a. No additional cost. b. Completion in FY22. c. No change of plan with artist. d. Opportunity to start new public art project with clean slate. e. MPR is pleased with the design. a. MAC/PAC concerns about role, expertise remain outstanding. b. MAC/PAC concerns about design remain outstanding. c. Council reaction to dissent unknown. 21 Item 6. MEMO TO PUBLIC ART SUBCOMMITTEE In order to continue the Meridian Arts Commission’s goals of Arts Access (Goal: Support experiences in the arts for everyone, regardless of age, race, ability or other protected class) the Commission may occasionally include inclusivity highlights at various meetings in order to learn about and promote inclusive arts practices. Topic: Inclusivity Highlight: Black History Month February is Black History Month. The purpose of these videos and articles is to: • Become familiar with contemporary Black artists • Highlight local organizations and local Black performers Contemporary Black artist Kerry James Marshall: https://jackshainman.com/artists/kerry_james_marshall Art 21’s collection of videos on the theme: Black American Experiences: https://art21.org/theme/black-american-experiences/ Black artists in the Art Institute of Chicago Collection: https://www.artic.edu/highlights/33/black-artists-in-the-collection) The Idaho Black History Museum: https://www.new.ibhm.org/ Leta Harris Neustaedter, local musician: http://www.metamorphosisstudio.org/About-Us.html Statement by National Endowment for the Arts Chair Dr. Maria Rosario Jackson on Black History Month: https://www.arts.gov/about/news/2022/statement-national-endowment-arts-chair-dr-maria-rosario-jackson-black-history-month The short following video will be viewed at the commission meeting and was chosen to highlight a contemporary black artist, Nick Cave: https://art21.org/theme/black-american-experiences/#/11 22 Item 10. 23 Item 10.