2021-12-09 Meridian Arts Commission Meeting
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, December 09, 2021 at 3:30 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/88204315306
Or join by phone: 1-669-900-6833
Webinar ID: 882 0431 5306
ROLL-CALL ATTENDANCE
_____ Lizzie Taylor _____ Maria Tzompa
_____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
_____ Natalie Schofield _____ Thomas Vannucci
_____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle
_____ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from October 14, 2021 Regular Meeting
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for October 2021
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Upcoming Exhibit
Update: Events & Outreach Subcommitee
4. Christmas in Meridian Ornament Drop, December 11-12
Update: Public Art Subcommittee
5. Meridian Mural Series: Finding Two Remaining Properties
6. Ten Mile Trailhead Installation: Stephanie Inman Design Adjustments and
Contracting
7. Public Art Plan: Reviewing Draft
NEXT MEETING - January 14, 2022
ADJOURNMENT
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, December 09, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/88204315306
Or join by phone: 1-669-900-6833
Webinar ID: 882 0431 5306
ROLL-CALL ATTENDANCE
__x__ Lizzie Taylor _____ Maria Tzompa
__x__ Jessica Peters, Vice Chair __x__ Jenifer Cavaness-Williams
__x__ Natalie Schofield __x__ Thomas Vannucci
__x__ Bonnie Zahn Griffith, Chair __x__ Raeya Wardle
_____ Leslie Mauldin (arrived at 3:36pm) _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
J. Cavaness-Williams made motion to adopt agenda; seconded by T. Vannucci.
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from October 14, 2021 Regular Meeting
J. Peters made motion to approve minutes; seconded by N. Schofield.
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for October 2021
L. Taylor made motion to approve monthly financial statements; seconded by J.
Cavaness-Williams.
All ayes
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Upcoming Exhibit
N. Schofield reported that the new gallery exhibit opened last week and will be up
for December and January. B. Zahn Griffith (gallery opening reception host)
explained who the gallery artists are, and that the displayed pieces are a variety of
art mediums, and reported great turnout at the reception (approximately 64
people).
N. Schofield reported that Subcommittee is confirming the last few open dates for
the gallery calendar and resolving one calendar conflict for 2022. A. Belnap stated
she is still working to see if she can switch November 2022 and December 2022
exhibitors and expects to report on this at the next Subcommittee meeting.
Update: Events & Outreach Subcommittee
L. Mauldin stated Subcommittee will now be meeting the third Thursday of every month at
5pm and the next Subcommittee meeting will be December 16th. L. Mauldin stated she is
actively researching bands for the next Concerts on Broadway series and will propose
groups at next Subcommittee meeting. L. Mauldin stated that the Subcommittee needs to
start looking at dates for Concerts on Broadway and begin band booking process.
4. Christmas in Meridian Ornament Drop, December 11-12
A. Belnap reviewed the 2021 Ornament Drop event and stated that the benefit of
collaborating with Special Events in the Meridian Parks and Recreation
Department is a far-reaching marketing campaign which advertises the Ornament
Drop along with all the Christmas in Meridian activities. L. Mauldin stated future
Subcommittee meetings will include discussing through concepts for holiday
events. B. Zahn Griffith requested clarification on how ornaments are to be left
around Downtown Meridian. A. Belnap stated there is no requirement to leave
ornaments in plastic bags but tags are provided to write down the artist’s name, if
desired, and that this information is provided on the website.
L. Mauldin requested a Christmas parade update from A. Belnap. A. Belnap stated
the parade and tree lighting ceremony was the same night as the recent Initial
Point Gallery opening reception so after the reception A. Belnap did walk around
for a bit. A. Belnap noted the parade was smaller than in previous years but still
very successful and well attended.
Update: Public Art Subcommittee
5. Meridian Mural Series: Finding Two Remaining Properties
J. Peters thanked everyone for coming to the mural dedication in November and
stated her appreciation of Mayor Simison’s support of the Commission and more
art in Meridian.
A. Belnap stated she has sent the Memorandum of Understanding (MOU) to the
Meridian Library District and has requested to present at the upcoming Meridian
Library District Board Meeting so she can explain what this proposal is and the
benefits of the Library District’s participation in Meridian’s Mural Series. A. Belnap
stated both parties would sign the MOU at the start of the mural series process to
avoid the situation that has occurred with previous two locations dropping out of
the process.
A. Belnap stated she has not yet reached out to Fred Meyers about participating in
Meridian’s Mural Series but will do so and report back at the next Subcommittee
meeting.
6. Ten Mile Trailhead Installation: Stephanie Inman Design Adjustments and
Contracting
A. Belnap confirmed she has been in contact with Stephanie and that she and Emily
have been working on the installation task order. A. Belnap stated Stephanie is not
able to attend the next Subcommittee meeting but Stephanie will provide a new
model and sketches for the Subcommittee to review and provide feedback on.
A. Belnap stated she and Stephanie have communicated through email about the
Subcommittee’s requested adjustments and Stephanie has provided an
explanation of what may or may not be possible due to the budget requirements,
and specifically, Stephanie is looking in to the Subcommittee’s request for the piece
to have more mass. A. Belnap stated that if the Subcommittee approves the new
model and sketches, these will go to the Commission for review and approval in
January. A. Belnap stated that once approved by the Commission, the proposal will
move to the City Council for review and approval with the hopes that the
fabrication process can begin February 1. A. Belnap stated that if the timeline is
adhered to based on these approvals, installation should occur in June or July.
T. Vannucci requested clarification from A. Belnap on the process if the
Subcommittee does not approve Stephanie’s next level of design. A. Belnap stated
that if the Subcommittee requests additional major adjustments, A. Belnap
recommends pushing the timeline out another month to give Stephanie time to
make revisions and re-present her design to the Subcommittee for approval.
A. Belnap stated that if the Subcommittee requests additional minor adjustments,
A. Belnap recommends allowing Stephanie to make these adjustments and move
the final design to the next level of approval which is the January Commission
meeting. A. Belnap stated additional scenarios could include both the
Subcommittee and Stephanie stopping the entire process altogether and then the
Subcommittee would have to go with the second art piece in the Request for
Proposal process. A. Belnap reminded the Commission that the install must happen
by September 2022.
7. Public Art Plan: Reviewing Draft
J. Peters requested that A. Belnap provide an update on the Public Art Plan.
A. Belnap stated that she will provide a draft of the pieces of the Public Art Plan
that she has collected prior to her departure from the Arts and Culture Coordinator
position the first week of January. A. Belnap encouraged the Subcommittee to still
host a Saturday workshop to work on the draft Public Art Plan though A. Belnap
will not be able to be involved.
NEXT MEETING - January 14, 2022
ADJOURNMENT
L. Mauldin made motion to adjourn the meeting; seconded by J. Peters and T. Vannucci.
All ayes
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, December 09, 2021 at 3:30 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/88204315306
Or join by phone: 1-669-900-6833
Webinar ID: 882 0431 5306
ROLL-CALL ATTENDANCE
_____ Lizzie Taylor _____ Maria Tzompa
_____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
_____ Natalie Schofield _____ Thomas Vannucci
_____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle
_____ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from October 14, 2021 Regular Meeting
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for October 2021
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Upcoming Exhibit
Update: Events & Outreach Subcommitee
4. Christmas in Meridian Ornament Drop, December 11-12
Update: Public Art Subcommittee
5. Meridian Mural Series: Finding Two Remaining Properties
1
6. Ten Mile Trailhead Installation: Stephanie Inman Design Adjustments and
Contracting
7. Public Art Plan: Reviewing Draft
NEXT MEETING - January 14, 2022
ADJOURNMENT
2
MERIDIAN ARTS COMMITTEE MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, October 14, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/82302851415
Or join by phone: 1-669-900-6833
Webinar ID: 823 0285 1415
ROLL-CALL ATTENDANCE
__x__ Lizzie Taylor _____ Maria Tzompa
__x__ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
__x__ Natalie Schofield __x__ Thomas Vannucci
_____ Bonnie Zahn Griffith, Chair (arrived at 4:03pm) __x__ Raeya Wardle
_____ Leslie Mauldin (arrived at 3:38pm) _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
L. Taylor made motion to adopt agenda; seconded by T. Vannucci.
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Minutes from August 12, 2021 Regular Meeting
N. Schofield made motion to approve minutes; seconded by L. Taylor.
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Approve Monthly Financial Statement
L. Taylor made motion to approve financial statements; seconded by N. Schofield.
All ayes
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee [ACTION ITEMS]
3. Initial Point Gallery Current and Future Exhibits
3
Item 1.
N. Schofield noted current artists on exhibit are the Plein Aire Painters of Idaho and
Katie Miller. J. Peters noted opening reception was small and mostly attended by
artists and their family/friends. J. Peters also noted a judge was brought in for the
reception and awards were given out. N. Schofield noted next Initial Point Gallery
(IPG) exhibit opening reception is November 5.
T. Vannucci asked if there was anything the Subcommittee feels could improve
promoting each exhibit to increase attendance. N. Schofield stated that
Subcommittee has talked about and is trying to figure out ways to make IPG more
visible - recently added to Meridian City email newsletter and A. Belnap has
worked to cross-post events on MAC and Meridian City Facebook and Instagram
pages. N. Schofield also stated Subcommittee looking at possible partnerships with
local Downtown Meridian businesses, especially after construction is completed on
the newer developments, as a way to increase attendance at IPG opening
receptions. N. Schofield noted the Subcommittee is open to suggestions. T. Vannucci
stated he will forward ideas to N. Schofield. J. Peters suggested weather-proof
signage at intersections on gallery opening nights. N. Schofield suggested a flyer in
Downtown Meridian businesses. L. Mauldin suggested using part of the
Commission’s budget for outsourcing IPG’s social media campaign to one of the
Treasure Valley branding/marketing companies who specialize in social media
branding/marketing for the entertainment industry. E. Kane noted that discussion
of marketing should be noticed for another meeting as it is not part of this meeting
agenda.
4. Update on the Selection of Artists for the Initial Point Gallery Schedule 2022
N. Schofield asked A. Belnap to comment on response from artists for 2022
Calendar of Exhibits. A. Belnap shared document showing for February, March
April, May, June, and July exhibits all spaces are confirmed; for August exhibit two
spaces still need to be confirmed; for September and October exhibits all space are
confirmed; for November two spaces still need to be confirmed; for December two
thirds of the of gallery still needs to be confirmed; and one artist has already been
confirmed for February 2023. A. Belnap stated she is working on getting out
agreements to the artists so City Council can approve. J. Peters commended
Subcommittee for great work selecting themes and multiple artists for one exhibit.
Events & Outreach Subcommittee [ACTION ITEMS]
5. Recap of Art Week 2021
L. Mauldin noted Art Week went really well though underattended. A. Belnap
provided a recap of Art Week activities and noted one thing to work on next year
is how to get registrants for free art activities to actually attend though instructors
were pleased. A. Belnap noted the Chalk Art Competition had 10 total participants
and was probably the most successful part of Art Week. A. Belnap noted that it is
worth trying to partner with the Main Street Market again next year but need to
4
Item 1.
start earlier on this partnership. A. Belnap noted the Art Sip by the Meridian Arts
Foundation highlighted the IPG and had about 15 people visit the IPG. A. Belnap
noted the Community Art Party was really successful in lieu of rainy weather the
day of the event and had about 500 attendees. A. Belnap noted there is an Art
Week Recap document attached to the agenda. J. Peters commented on the unique
interactive art, street art, and great symphony performance at the Community Art
Party. L. Mauldin gave kudos to the Meridian Parks and Recreation Department for
the collaboration in hosting the Community Art Party.
6. Recap of Concerts on Broadway 2021
L. Mauldin noted Concerts on Broadway 2021 went really well and gave kudos to
A. Belnap for coordinating the season. L. Mauldin noted that the Subcommittee
discussed new marketing techniques for next season and will be moving into
phase where they will cast for 2022.
L. Mauldin noted Subcommittee had a deep and thorough discussion about the
new organized list of duties based on E. Kane’s PowerPoint presentation, and
further defined both the Commissioners’ and the Arts and Culture Coordinator’s
list of duties. L. Mauldin noted that A. Belnap suggested selecting a designee to
choose the Concerts on Broadway bands. L. Mauldin encouraged the
Commissioners to submit ideas to the Subcommittee for regional bands.
Public Art Subcommittee [ACTION ITEMS]
7. Ten Mile Trailhead Next Steps
J. Peters noted Subcommittee is working with the artist to refine the concept and
identify the proper location. The Subcommittee has identified some locations and
A. Belnap confirmed she is working on generating a task order to confirm the
timeline with the artist. A. Belnap anticipates the artist presenting her next draft to
the Subcommittee in November.
8. Meridian Mural Series Next Steps
J. Peters gave kudos to the Meridian Cycles muralist. A. Belnap noted the official
mural unveiling event will be Tuesday, November 2 at 5pm and will include
remarks from the Mayor, the property owners, and the muralist and there will be a
prosecco cart.
A. Belnap noted Commissioners have been emailing her mural location ideas for
the mural that was going to be at the Meridian Boise Co-Op so Subcommittee will
review and prioritize suggestions at next meeting and then start reaching out to
selected properties. A. Belnap confirmed she is still working on a potential third
mural at the Unbound Library Branch location.
OLD BUSINESS [ACTION ITEMS]
8. Administrative Update: Roles and Responsibilities of the Meridian Arts
Commission and the Arts & Culture Coordinator- Follow Up
5
Item 1.
Presentation given by E. Kane, Deputy City Attorney (see attachment).
J. Peters thanked E. Kane for her presentation and suggested the Committee
review and discuss the presentation in Subcommittee meetings. J. Peters asked for
clarification about approving presentation recommendations in pieces or if
recommendations need to be approved all at once. A. Belnap recommended
Commissioners review the recommendations individually; then discuss as a whole
in resolution form at the next Commission meeting and suggest amendments, if
need be; and then can vote to approve. E. Kane confirmed A. Belnap’s suggested
course of action does not need to be voted on and can be an agenda item for the
next meeting.
NEXT MEETING – TBD
A. Belnap confirmed the next meeting is listed on this agenda as “TBD” because the
November Commission meeting falls on Veteran’s Day and City Hall will be closed in
observance of the holiday. A. Belnap confirmed the only action item for the Commission in
November is the operational resolution and the Subcommittees have no major decisions
coming up in the next month. J. Peters suggested the Commission skip the November
meeting and no one objected. J. Peters confirmed the next Commission meeting will be
December 9.
ADJOURNMENT
L. Taylor noted a new exhibit opening October 15 at the Meridian Co-Op and the Treasure
Valley Artists Alliance Opus 2021 juried show is open through the end of the year.
L. Mauldin noted she has a concert on October 29 at the Nampa Civic Center.
L. Mauldin made motion to adjourn the meeting; seconded by N. Schofield and T. Vannucci.
All ayes
6
Item 1.
As of 10/31/21
Total YTD Budget
Budget Actual Remaining
REVENUES
Donations/Sponsorships
Concerts on Broadway -$
Initial Point Gallery -$
Traffic Box Wraps -$
TOTAL REVENUE -$ -$ -$
EXPENSES
Arts Development* 2,000.00$
*May include expenses related to training/conferences and/or general arts development outreach efforts
Concerts on Broadway 10,000.00$
Performing Arts 7,000.00$
Initial Point Gallery 700.00$ 3.18$
School Dist Art Show Awards 50.00$
Art Week 2,800.00$
Public/Private Mural Program
Public Art Plan Consultant & Final Document
Other Expenses** 1,450.00$
**May include expenses associated with the Dairy Days Art Show and/or Art Week
SUBTOTAL 24,000.00$ 3.18$ -$
PUBLIC ART PROJECTS
Art in Public Places Mural series (Carryforward) 18,800.00$
MAPS - Traffic Box Wraps
MAPS - Public Art/Signage in Parks (Carryforward)50,000.04$
MAPS - Public Art/Signage in Parks 78,096.12$
TOTAL PUBLIC ART PROJECTS 146,896.16$ -$ -$
TOTAL EXPENSES 170,896.16$ 3.18$ -$
FY2022 Budget to Actual Comparison
11/8/2021 1 of 1 FY22 Summary7
Item 2.
Effective Date Transaction Description ID Amount
10/29/2021 VISA-WAL-MART #3093- putty for Initial Point Gallery - qty 1 BANK OF AMERICA VISA3.18
8
Item 2.
9
Item 3.