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2022-01-27 Historic Preservation Commission HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, January 27, 2022 at 4:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86747743729 Or join by phone: 1-669-900-6833 Webinar ID: 867 4774 3729 ROLL-CALL ATTENDANCE ____ Blaine Johnston, President ____ Vacant ____ Tyler J. Ricks ____ Destinie Hart ____ Vacant ____ Jody Ault ____ John Keller ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from December 02, 2021 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement NEW BUSINESS [ACTION ITEMS] 3. 2022 Historic Preservation Commission President and Vice President Elections 4. Welcome New Arts and Culture Coordinator, Cassandra Schiffler 5. Request for Help from Meridian Library District in Deaccessioning Objects from Historical Society Collection REPORTS [ACTION ITEM] 6. Update: Meridian Speedway Nomination to the National Registry of Historic Places 7. Update: Social Media Content 8. Update on Commissioner Member Statuses, Resignations, Open Seats, Interviews FUTURE MEETING TOPICS / DISCUSSION 9. Planning: May 2022 Preservation Month Activities NEXT MEETING: February 24, 2022 ADJOURNMENT HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, January 27, 2022 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86747743729 Or join by phone: 1-669-900-6833 Webinar ID: 867 4774 3729 ROLL-CALL ATTENDANCE __x__ Blaine Johnston, President _____ Vacant __x__ Tyler J. Ricks _____ Destinie Hart _____ Vacant _____ Jody Ault __x__ John Keller ADOPTION OF AGENDA T. Ricks made motion to adopt agenda, seconded by J. Keller All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from December 02, 2021 T. Ricks made motion to approve minutes, seconded by J. Keller All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement T. Ricks made motion to approve the monthly financial statements, seconded by J. Keller All ayes NEW BUSINESS [ACTION ITEMS] 3. 2022 Historic Preservation Commission President and Vice President Elections B. Johnston noted per City Code the Commission needs to elect a President and a Vice President for 2022 and he opened the floor for nominations. T. Ricks made motion to nominate B. Johnston for the position of Commission President, seconded by J. Keller. The motion was passed with all ayes. B. Johnston made motion to nominate D. Hart for the position of Commission Vice President, seconded by T. Ricks. The motion was passed with all ayes. 4. Welcome New Arts and Culture Coordinator, Cassandra Schiffler B. Johnston welcomed the City’s new Arts & Culture Coordinator, C. Schiffler. C. Schiffler introduced herself as a third generation Idahoan who attended the College of Idaho and has a degree in English and Art and 36 credits toward a Masters in Fine Art from Boise State. C. Schiffler noted that most recently she had a personal property appraisal business in fine art but has left this to work for the City of Meridian. 5. Request for Help from Meridian Library District in Deaccessioning Objects from Historical Society Collection Presentation given by J. Su, District Support Services Manager for the Meridian Library and N. Grove, Manager of the unBound Branch of the Meridian Library. J. Su stated his department oversees the deaccession and cataloguing of the Historical Center’s collection in to the care of the Meridian Library. N. Grove stated he is helping with different pieces of the History Center project and will be the incoming Assistant Director at the Library. B. Johnston requested clarification from J. Su and N. Grove as to what exactly they are requesting from the Historic Preservation Committee. J. Su stated that the request is two-part:  Helping rehome items the Library has determined they have no use for, such as “Traveler” the paper mâché horse (see attached list of items)  Consider providing a small stipend ($400/month) to help the Meridian Library cover the cost of archival materials B. Johnston asked B. Nary if L. Hill should be contacted for input on the list of items to deaccession. N. Grove confirmed the Library has been in contact and working closely with L. Hill who has given permission to donate items that came from her family. B. Nary asked if L. Hill had provided any ideas about organizations or entities where these items might re-homed. B. Nary suggested creating a sub-group consisting of someone from the Library District, C. Schiffler, someone from the Mayor’s Office, someone from the Historic Preservation Committee, and himself to come up with ideas on how to communicate these items’ availability to the public. B. Nary also stated needed communication with the City’s Parks and Recreation Department because there may be a desire for some of these items to be displayed in a future Community Center. C. Schiffler stated that if the Commission thinks it is appropriate, the Commission’s social media could be used to help re-home items. T. Ricks stated he didn’t see an issue using the Commission’s social media to assist in the re-homing of items. N. Grove stated that ideally the items would stay in Meridian but entities outside Meridian could be contacted. N. Grove stated that if items are moved to storage prior to re-homing, the right preservation environment must be in place. N. Grove noted that in order to properly preserve items that are currently in City Hall basement storage more room is needed so it is not ideal to store additional items down in the basement storage area. B. Nary confirmed that in the past the Commission has partnered with the Historical Society to provide archival supplies. B. Johnston stated the Commission will need to review the budget to determine what funds might be able to assist in this process. J. Su stated that Library intends to be the main point of contact for moving re- homed items and intends to try to avoid any additional costs to the City or the Library. B. Johnston requested that B. Nary and/or C. Schiffler set up a sub-committee meeting with those identified by B. Nary to further discuss the list of items needing to be re-homed. REPORTS [ACTION ITEM] 6. Update: Meridian Speedway Nomination to the National Registry of Historic Places B. Johnston stated he reached out to TAG Historical Research (TAG) for an update and they had to reformat the original survey report to meet the nomination form standards and add some additional information requested by the State Historic Preservation Office (SHPO). B. Johnston outlined the remainder of the nomination process:  TAG will send updated nomination to SHPO and will provide a copy to the Commission  SHPO will review draft and suggest any edits, if needed  SHPO will send finalized draft to the Idaho Historic Site Survey Review Board for review at their June Board Meeting  Upon approval, the Idaho Historic Site Survey Review Board will send the nomination to the National Parks Service for review  The National Parks Services will review and make final decision in October  Nominations are officially approved in November 7. Update: Social Media Content B. Johnston thanked T. Ricks for his work on the Commission’s social media campaign and requested that Commission members like and share posted content. B. Johnston stated that May is Preservation Month so the Commission will need to do a concentrated effort for this and encouraged Commission members to continue to send social media post ideas and suggestions to C. Schiffler, himself and/or T. Ricks. 8. Update on Commissioner Member Statuses, Resignations, Open Seats, Interviews B. Johnston stated that Commissioner J. Evarts and Commissioner D. Lusignan have resigned their seats but there are two candidates that both the Mayor and B. Johnston like so pending City Council approval in February, these candidates will be new Commissioners at February Commission meeting. FUTURE MEETING TOPICS / DISCUSSION 9. Planning: May 2022 Preservation Month Activities B. Johnston confirmed with SHPO their theme this year is celebrating the 150thAnniveary of the passage of the 1872 Mining Act and construction of the U.S. Assay Office in Boise. B. Johnston stated that C. Schiffler suggested maybe having an outdoor mining demonstration in City Hall Plaza. NEXT MEETING: February 24, 2022 ADJOURNMENT T. Ricks made motion to adjourn, seconded by J. Keller All ayes HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, January 27, 2022 at 4:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86747743729 Or join by phone: 1-669-900-6833 Webinar ID: 867 4774 3729 ROLL-CALL ATTENDANCE ____ Blaine Johnston, President ____ Vacant ____ Tyler J. Ricks ____ Destinie Hart ____ Vacant ____ Jody Ault ____ John Keller ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from December 02, 2021 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Approve Monthly Financial Statement NEW BUSINESS [ACTION ITEMS] 3. 2022 Historic Preservation Commission President and Vice President Elections 4. Welcome New Arts and Culture Coordinator, Cassandra Schiffler 5. Request for Help from Meridian Library District in Deaccessioning Objects from Historical Society Collection REPORTS [ACTION ITEM] 6. Update: Meridian Speedway Nomination to the National Registry of Historic Places 7. Update: Social Media Content 1 8. Update on Commissioner Member Statuses, Resignations, Open Seats, Interviews FUTURE MEETING TOPICS / DISCUSSION 9. Planning: May 2022 Preservation Month Activities NEXT MEETING: February 24, 2022 ADJOURNMENT 2 HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, December 02, 2021 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/87946870926 Or join by phone: 1-669-900-6833 Webinar ID: 879 4687 0926 ROLL‐CALL ATTENDANCE __x__ Blaine Johnston, President __x__ Josh Evarts, Vice President __x__ Tyler J. Ricks __x__ Destinie Hart _____ Donna Lusignan __x__ Jody Ault __x__ John Keller _____ Jessica Perreault, City Council Ex-Officio 1. Welcome New Youth Commissioner, John Keller B. Johnston noted J. Keller prefers to be called Jack and asked J. Keller to introduce himself. J. Keller stated he is a 14-year-old freshman at Bishop Kelly High School; he lives in Meridian; and loves history. ADOPTION OF AGENDA J. Evarts made motion to adopt agenda, seconded by T. Ricks All ayes APPROVAL OF MINUTES [ACTION ITEM] 2. Approve Minutes from October 28, 2021 Regular Meeting T. Ricks made motion to approve minutes, seconded by J. Ault All ayes NEW BUSINESS [ACTION ITEMS] 3. Approve Monthly Financial Statement 3 Item 1. A. Belnap noted there is nothing of note on the financial statement as the Fiscal Year started over on October 1 and there were no expenses in the month of October. The next financial statement will reflect the expenses for the Past Forward Online National Preservation Conference registrations. J. Evarts made motion to approve the budget and financial report, seconded by J. Ault All ayes REPORTS [ACTION ITEM] 4. Report on Meridian Speedway Nomination to the National Registry to Historic Places by Barbara Bauer, TAG Historical Research Presentation given by B. Bauer, TAG Historical Research (see attachment) B. Johnston confirmed he still plans to attend the Nampa Irrigation District Board meeting not only to inform them that the canal will not be listed as part of the Meridian Speedway Nomination to the National Registry of Historic Places, but also to let them know the Commission still wishes to partner with them in the future because the Commission recognizes the importance of irrigation in Meridian’s history. B. Johnston requested clarification from B. Bauer about the replaced bleachers at the Meridian Speedway. B. Bauer stated she included an explanation in the nomination to support the inclusion of the bleachers, even though the materials changed due to a life and safety issue, because the bleachers are still in the same original location and the bleachers do not detract from the overall integrity of the site. J. Evarts commended B. Bauer on her work and requested clarification about any potential prohibitions from future upgrades/changes to the Meridian Speedway if the site is added to the National Registry of Historic Places. B. Bauer confirmed that being on the National Register is honorary and while changes to a site/property are not prohibited, the National Parks Service does provide guidance on structural changes to a National Registry site. 5. Report on the Past Forward Online National Preservation Conference by Blaine Johnston, Jody Ault, and Tyler Ricks J. Ault reported that presentations she watched did an amazing job introducing new resources for the Commission to use. Impressed with the idea of bringing in more pre- Meridian history. J. Ault confirmed she will send her notes to A. Belnap. T. Ricks seconded what J. Ault shared and stated that the conference covered a wide range of topics (Native American history, LGBTQ history, women’s history) so it was eye-opening for him and interesting to hear what is going on nationwide in terms of historic preservation and not just here in Idaho. T. Ricks stated that there are lots of resources for the Commission such as grants/funding to use that he didn’t know existed and another area to take a look at is history of local restaurants. T. Ricks noted that the conference encouraged including elected officials at all levels to attend events. B. Johnston reported on his virtual attendance at the Past Forward Online National Preservation Conference – see attached session notes. 4 Item 1. J. Evarts inquired if now was the appropriate time to discuss whether or not the Commission wanted to require a specific number of hours of continuing education for each Commissioner during his/her two-year term – this topic was previously tabled for discussion during a past Commission meeting. B. Johnston stated that as a Certified Local Government entity, SHPO requires the Commission to earn a specific number of continuing education hours. A. Belnap confirmed that these continuing education hours are tracked and included as part of the Certified Local Government status renewal process. J. Evarts proposed that each Commissioner should be required to complete one hour of continuing education per term and that the Commission does a quarterly check- in on number of hours earned by each Commissioner and that this number be included on the agendas so it is always available for review during the Fiscal Year. J. Evarts inquired of B. Nary, Legal Counsel, whether this can be a be formal or informal mandate. B. Nary, Legal Counsel responded that this decision is at the pleasure of the Commission though this is a voluntary Commission so he never recommends mandating something only the current Commission can enforce. B. Nary agreed that continuing education is very important not only to the health of the Commission but as a benefit to the City. B. Nary suggested passing a resolution stating the Commission’s commitment to completing continuing education hours and that this could be just be done within the Commission and does not need to go before City Council. B. Johnston requested B. Nary to draft a resolution for the Commissioners to review at the January meeting. J. Ault cautioned against mandating continuing education because in-person attendance may not be feasible for Commissioners. A. Belnap stated that while many virtual conferences will be returning to in-person events in the near future, the National Preservation Committee has many online resources/webinars that would count as continuing education. B. Johnston and J. Evarts mentioned the possibility of including continuing education opportunities as part of future agendas, when feasible. 6. Update: Social Media Efforts T. Ricks stated efforts are going well and recent posts have been about the Meridian Speedway. T. Ricks stated he has reviewed about 75% of the Old Town/Downtown pictures but he has plenty of materials to go through for future posts. B. Johnston requested that A. Belnap invite SHPO and groups like Saving Places to like the Commission’s Facebook and Instagram pages, if possible. A. Belnap confirmed she will work on this. J. Ault stated that in the basement there are newspapers dating from the 1890s and inquired if these could be used as material for future posts. B. Johnston stated a large format scanner is required to use this material unless individual pictures are taken and shared with A. Belnap or T. Ricks. J. Evarts requested the help of T. Ricks in taking photos of 20 or 30 articles in the Archives before the next Commission meeting for the Commission to review at the next meeting and maybe this can be a quarterly effort. T. Ricks agreed to assist J. Evarts in this effort. FUTURE MEETING TOPICS / DISCUSSION A. Belnap stated December 31 is the grants deadline and this item was not included on the agenda. B. Nary requested clarification regarding current/future grants. A. Belnap explained that the Commission has already received a 2021 grant and these funds are being used to pay TAG for the survey of the Meridian Speedway, but that the Commission has not discussed applying for a new grant to fund the next round of survey work on a new 5 Item 1. location. B. Nary stated his support of a voice vote/motion though he noted A. Belnap does not need the Commission’s approval to submit a grant application. B. Johnston and J. Evarts encouraged A. Belnap to submit the application and reach out to the Commissioners if she needs assistance. NEXT MEETING: January 27, 2022 ADJOURNMENT T. Evarts made motion to adjourn, seconded by T. Ricks All ayes 6 Item 1. PAST FORWARD 2021 SESSION NOTES – Blaine Johnston 1 Replacement Windows for Historic Buildings National Parks Service Secretary Standard 6: Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence. Be observant of the details for the replacement windows. • How will the new windows be installed? • How does the material affect the appearance of the windows and building? • Match the brick mold and blind stop dimensions. • Verify that the new window are set back the same as the original. Remember • Details o Assess individual pieces-size, proportion, & profiles o Rails & Stiles o Frame vs. Sash o Trim components o Muntins, Mullions, o Transoms o Bottom rails is usually larger than the upper rail • Dimensions • Proportions Newer windows have SDL (Simulated Divided Light). This replicates the individual muntins in older window. Verify that the glass sizes appear to be the same. 7 Item 1. PAST FORWARD 2021 SESSION NOTES – Blaine Johnston 2 USING THE BUILDING CODES TO SAVE HISTORIC BUILDINGS Identify Historic Features NFPA National Fire Protection Association NFPA 909 • Code for the protection of Cultural Resource Properties, Museums, Libraries, Places of Worship NFPA 914 • Code for the Protection of Historic Structures BUILDING CODES o Know which code the state is using. o Has it been modified? o Any local ordinances? IEBC International Existing Building Code CHAPTER 12 HISTORIC BUILDINGS, 2018 International Existing Building Code (IEBC) | ICC Digital Codes (iccsafe.org) Used for all occupancies Use Chapter 12 of the IEBC as a format for code compliance o Section 1201.1 Scope o Section 1201.2 Report Identify where compliance would be damaging to contributing features. o Section 1203.9 Stairs and Railings  Stairs and Railings do not need to comply with the code as long as they are structurally sound. Historic Building Definition  Listed or certified eligible for listing by SHPO or National Registry.  Designated as Historic under applicable state or local law.  Certified as a contributing resource within a national register or state designated or locally designated historic district. Protecting Vulnerable Buildings • IPMC International Property Management Code o Used to protect unrehabilitated buildings. o Local code enforcement. Fire Safety • Resource A in IEBC has a list of archaic materials, methods for their fire rating assemblies. 8 Item 1. PAST FORWARD 2021 SESSION NOTES – Blaine Johnston 3 IECC International Energy Conservation Code • C101.4.2 Report o Buildings previously occupied. The legal occupancy of any building existing on the date of adoption of this code shall be permitted to continue without change; except as is specifically covered in this code; the International Fire Code, or the International Property Maintenance Code; or as is deemed necessary by the code official for the general safety and welfare, of the occupants and the public. Solar Panel on Historic House • Case by case basis, as long it isn’t noticeable, or detracts from the original historic character of the structure it may be OK. IRC International Residential Code • Local adoption of Appendix J is required. ADA American with Disabilities Act • Utilize National Parks Service Technical Brief 32 Preservation Brief 32: Making Historic Properties Accessible (nps.gov) USING THE HISTORIC PRESVATION FUND TO SAVE UNDERREPRESENTED HISTORY Underrepresented Communities • These are competitive grants. • These are not tax dollars; these are funded by offshore oil leases. • Used for funding surveys, nominations, oral histories, educational projects, exhibits. • No match funding is required, but matching funding helps with the competitive factors. State, Tribal, Local, Plans & Grants Division of the National Parks Service website State, Tribal, and Local Plans and Grants Division (U.S. National Park Service) (nps.gov) Email stlpg@nps.gov SOLAR ENERGY APPROACHES FOR HISTORIC PROPERTIES • Solar panels can be installed on Historic Buildings. The number one concern that needs to be addressed is that none of the panels or solar array be visible from any publicly viewed areas. 9 Item 1. PAST FORWARD 2021 SESSION NOTES – Blaine Johnston 4 CONDUCTIING A HISTORIC BUILDING ASSESSMENT The American Institute of Architects started surveying historic buildings in 1924 before the National Parks Service (NPS) was created. In 1933, the NPS created the Historic American Building Survey. The NPS now utilizes Preservation Brief 43 as a guideline for these assessments. • Preservation Brief 43: The Preparation and Use of Historic Structure Reports (nps.gov). Buildings as cultural properties. • Defining what we can see and what we cannot see to properly understand, document, interpret, preserve, and manage. o Classifying the building type o Identify the buildings characteristics o Determine the condition of components o Managing them appropriately • Characteristics o Shape, openings, roofs, related features, trim, setting, materials, craft, details. o A feature can be as small as door and window trim. • Historical Character o The sum of all of the visual and associative aspects, features, materials. A building may not be architecturally significant, but a significant event may have taken place there. 7 Qualities to be considered during the assessment. • Location • Setting • Feeling • Association • Design • Workmanship • Materials Of these 7 qualities; only Design, Workmanship and Materials have to do with the Architecture of the building. NPS recognizes 4 terms to be used for a building assessment. • Reconstruction • Restoration • Rehabilitation • Preservation Reconstruction may be difficult to be approved unless you have documentation (drawings or photographs show what you want to reconstruct.) Don’t use terms like Adaptive Reuse. Rehabilitation is the term used most often the building assessment. 10 Item 1. PAST FORWARD 2021 SESSION NOTES – Blaine Johnston 5 A buildings mechanical, electrical, and plumbing system can be brought up to code without affecting the work done for preservation. The design must be carefully thought out because this type of work can be intrusive to the character and features of the building. There are 5 questions to ask when choosing the appropriate treatment. • Relative importance in history • Physical condition • Proposed use • Intended interpretation • Mandated code requirements Having an architectural historian helps in finding the required documentation. Record all of the work: • Any historical photos or documents • Photos of the initial building assessment • Photos of anything discovered during construction • Photos of the construction process • Photos of the final project • All construction documents Planning for a historic building assessment • Review and verify the Scope of Work (SOW) and Work Plan with Owner and SHPO. • Project kickoff meeting • Meet project personnel • Review SOW • Review project data assembled by the owner • Tour the building and property • Review and Verify SOW • Review and Verify the Work Plan The owner needs to be made aware of any unsafe conditions that are found during the assessment. If the building is unstable, stabilizing can be undertaken. • Document existing conditions • Survey and Assess the building/property • Conduct physical investigation o Paint o Mortar o Lead o Asbestos Review SOW and Work Plan Proceed with project after getting all necessary approvals. • SHPO • City design review • Local historic preservation commission if required. 11 Item 1. CITY of MERIDIAN FY2022 (10/1/2021 thru 9/30/2022) Budget for Historic Preservation & Historical Society Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11160 Budget 10/1/2021 Budget for misc Historical Society budget for misc expenses Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11152 Budget 10/1/2021 Budget for Training 01-1840-53801-11153 Budget 10/1/2021 Budget for Supplies 01-1840-53801-11154 Budget 10/1/2021 Budget for Memberships 01-1840-53801-11155 Budget 10/1/2021 Budget for Printing/Promotional 01-1840-53801-11156 Budget 10/1/2021 Budget for Continuing Education Program 01-1840-53801-11157 Budget 10/1/2021 Budget for Historic Walking Tour App Maintenance 01-1840-53801-11158 Budget 10/1/2021 Budget for Student Initiative 01-1840-53801-11159 Budget 10/1/2021 Budget for Consulting/Photography Services Historic Preservation TOTALS for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2021 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers City budget for both Society & Preservation in #53801 12 Item 2. Expenses to be approved by Arts Culture Specialist/ Bill Nary 13 Item 2. As of:12/31/2021 FY2022 BUDGET FY2022 REVENUES FY2022 EXPENDITURES Available Budget $ 300.00 300.00$ -$ -$ 300.00$ FY2022 BUDGET FY2022 REVENUES FY2022 EXPENDITURES Available Budget 1,000.00$ 105.00$ 895.00$ -$ -$ 420.00$ 250.00$ 170.00$ 1,200.00$ 1,200.00$ 700.00$ 700.00$ 1,000.00$ 1,000.00$ 150.00$ 150.00$ 10,230.00$ 2,700.00$ 2,300.00$ 10,630.00$ 14,700.00$ 2,700.00$ 2,655.00$ 14,745.00$ 15,000.00$ 2,700.00$ 2,655.00$ 15,045.00$ GL balance 12/31/21 for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 14 Item 2. G/L Code Project Code Session ID Name Effective Date 34881 01 1840 11159 12/21/2021 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2020 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 15 Item 2. Transaction Description Credit Debit ID State Historical Society: AR# 2851, Meridian Speedway Historian research, EFT CR22- 000319 2,700.00 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 16 Item 2. G/L Code Fund Code Department Code Project Code Effective Date 53801 01 1840 11152 11/30/2021 53801 01 1840 11154 11/30/2021 53801 01 1840 11159.a 12/7/2021 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2021 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 17 Item 2. Transaction Description ID Credit Debit VISA-NTHP-CONFERENCE WEB- B Johnston virtual Past Forward National Conference, 11/2/21, regitration AP22-0206 105.00 VISA-NATL TRUST FOR HIST PRES- National Trust for Historic Preservation membership renewal 10/1/21 - 9/30/22 AP22-0206 250.00 22-0095 pay #1 professional services for Speedway NRHP nomination AP22-0230 2,300.00 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 18 Item 2. Row Labels Sum of Debit 11152 105 11154 250 11159.a 2300 Grand Total 2655 19 Item 2. CITY of MERIDIAN FY2021 (10/1/2020 thru 9/30/2021) Budget for Historic Preservation & Historical Society PRELIMINARY - will be finalized after Audit in January 2022 Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11160 Budget 10/1/2020 Budget for misc Historical Society budget for misc expenses Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11152 Budget 10/1/2020 Budget for Training 01-1840-53801-11153 Budget 10/1/2020 Budget for Supplies 01-1840-53801-11154 Budget 10/1/2020 Budget for Memberships 01-1840-53801-11155 Budget 10/1/2020 Budget for Printing/Promotional 01-1840-53801-11156 Budget 10/1/2020 Budget for Continuing Education Program 01-1840-53801-11158 Budget 10/1/2020 Budget for Student Initiative 01-1840-53801-11159 Budget 10/1/2020 Budget for Consulting/Photography Services 01-1840-53801-11157 Budget 10/1/2020 Budget for Historic Walking Tour App Maintenance Historic Preservation TOTALS for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2021 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers City budget for both Society & Preservation in #53801 20 Item 2. Expenses to be approved by Arts Culture Specialist/ Bill Nary 21 Item 2. PRELIMINARY - will be finalized after Audit in January 2022 As of:9/31/21 FY2021 BUDGET FY2021 REVENUES FY2021 EXPENDITURES Available Budget -$ -$ -$ -$ FY2021 BUDGET FY2021 REVENUES FY2021 EXPENDITURES Available Budget 1,000.00$ 1,000.00$ 200.00$ 200.00$ 420.00$ 150.00$ 270.00$ 1,000.00$ 1,000.00$ -$ 700.00$ 500.00$ 200.00$ 150.00$ 83.00$ 67.00$ 10,050.00$ 4,528.52$ 5,521.48$ 1,000.00$ 1,000.00$ -$ 14,520.00$ -$ 7,261.52$ 7,258.48$ 14,520.00$ -$ 7,261.52$ 7,258.48$ GL balance 9/30/21 for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 22 Item 2. G/L Code Fund Code Department Code Project Code Effective Date 53801 01 1840 11159 10/14/2020 53801 01 1840 11159 12/1/2020 53801 01 1840 11157 1/31/2021 53801 01 1840 11157 2/28/2021 53801 01 1840 11157 4/30/2021 53801 01 1840 11159 5/1/2021 53801 01 1840 11158 5/31/2021 53801 01 1840 11158 5/31/2021 53801 01 1840 11158 5/31/2021 53801 01 1840 11158 5/31/2021 53801 01 1840 11155 7/1/2021 53801 01 1840 11156 7/1/2021 53801 01 1840 11154 9/30/2021 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2021 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 23 Item 2. Transaction Description ID Amount walking tour kiosk panel replacement signs - qty 6 AP21-0068 1,143.52 consulting services-Meridian Speedway historical research AP21-0219 2,885.00 VISA-GOOGLE Play- fee for creating Google play developer account AP21-0337 25.00 VISA-GOOGLE Play- refund on fee for creating Google Play developer account - orig 1.25.21 AP21-0416 (25.00) VISA-ONCELL- HPC walking tour app maintenance 4/1/21-4/1/22 AP21-0609 1,000.00 Pay#2 for Meridian Speedway Survey AP21-0647 500.00 VISA-TST HERITAGE HOP HAUS- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 VISA-TST DEJA BREW LAUGH A LA- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 VISA-USPS PO 1557750642- mailing prizes for Preservation Month scavenger hunt - qty 3 AP21-0677 8.00 VISA-TST EIGHT THIRTY COMMON- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 printing of History Walking Tour brochures - qty 1000 AP21-0800 1,000.00 printing of History Walking Tour brochures - qty 1000 AP21-0800 500.00 VISA-PY NAPC- NAPC member dues 5/1/21-5/31/22 for Mer Historical Preservation Commission AP22-0070 150.00 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 24 Item 2. Row Labels Sum of Amount 11159 1643.52 11159 2885 11157 1000 11158 83 11155 1000 11156 500 11154 150 Grand Total 7261.52 25 Item 2. CITY of MERIDIAN FY2020 (10/1/2019 thru 9/30/2020)PRELIMINARY NOT FINAL UNTIL AUDIT in JANUARY 2021 Budget for Historic Preservation & Historical Society Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11160 Budget 10/1/2019 Budget for misc Historical Society budget for misc expenses Acct#AGENCY / VENDOR Effective Date DESCRIPTION 01-1840-53801-11152 Budget 10/1/2019 Budget for Training 01-1840-53801-11153 Budget 10/1/2019 Budget for Supplies 01-1840-53801-11154 Budget 10/1/2019 Budget for Memberships 01-1840-53801-11155 Budget 10/1/2019 Budget for Printing/Promotional 01-1840-53801-11156 Budget 10/1/2019 Budget for Continuing Education Program 01-1840-53801-11158 Budget 10/1/2019 Budget for Student Initiative 01-1840-53801-11159 Budget 10/1/2019 Budget for Consulting/Photography Services 01-1840-53801-11157 Budget 10/1/2019 Budget for Historic Walking Tour App Maintenance Historic Preservation TOTALS for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2020 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers City budget for both Society & Preservation in #53801 26 Item 2. Expenses to be approved by Arts Culture Specialist/ Bill Nary 27 Item 2. PRELIMINARY NOT FINAL UNTIL AUDIT in JANUARY 2021 As of:9/30/2020 FY2020 BUDGET FY2020 REVENUES FY2020 EXPENDITURES Available Budget $ 300.00 300.00$ -$ -$ 300.00$ FY2020 BUDGET FY2020 REVENUES FY2020 EXPENDITURES Available Budget 580.00$ 300.00$ 280.00$ 200.00$ -$ 200.00$ 420.00$ 150.00$ 270.00$ 1,000.00$ 1,000.00$ -$ 700.00$ 296.00$ 404.00$ 150.00$ -$ 150.00$ 10,050.00$ 2,065.45$ 7,984.55$ 1,000.00$ 500.00$ 1,000.00$ -$ 14,100.00$ 500.00$ 4,811.45$ 9,288.55$ 14,400.00$ 500.00$ 4,811.45$ 9,088.55$ 500 4811.45 GL balance 9/30/2020 for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tab for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 28 Item 2. G/L Code Fund Code Department Code Project Code Effective Date 53801 1 1840 11159 11/21/2019 53801 1 1840 11159 2/5/2020 53801 1 1840 11157 2/25/2020 53801 1 1840 11154 4/30/2020 53801 1 1840 11152 7/31/2020 53801 1 1840 11152 7/31/2020 53801 1 1840 11152 7/31/2020 53801 1 1840 11155 8/2/2020 53801 1 1840 11156 8/2/2020 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2020 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 29 Item 2. Transaction Description ID Amount Virtual 3D Tour MPC/Black Cat Farm HULLFILM, LLC 2,000.00 #36670, Workers Comp Payroll Premium 10/1/19- 1/1/20 - Photos of Black Cat Mint Farm IDAHO STATE INSURANCE FUND 65.45 Historic Walking Tour Subscription Renewal 4/1/20- 4/1/21 ONCELL SYSTEMS INC 1,000.00 MC Parks #4 4/30/20 Statement - 4/10/20, National Alliance of Preservation Commissions; HPC annual membership dues 4/10/20-4/30/21 MASTERCARD 150.00 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for D Lusignan 100.00 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for J Ault 100.00 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for B Johnston 100.00 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 1,000.00 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 296.00 4,811.45 4,811.45 GL balance 9/30/20 0.00 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 30 Item 2. Row Labels Sum of Amount 11159 2065.45 11157 1000 11154 150 11152 300 11155 1000 11156 296 Grand Total 4811.45 31 Item 2. G/L Code Project Code Session ID Name Effective Date 34881 0000 CR20-515 MERIDIAN DOWNTOWN BUSINESS ASSOC 4/22/2020 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab Refresh Pivot table; verify accurately reflected in FY2020 tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 32 Item 2. Transaction Description Credit Debit Meridian Downtown Business Assoc: AR# 2687: MOU for contributino to Tour Buddy Computer App, 4/2020-3/2021, ck# 1159 500.00 Total Revenue 500.00 500.00 GL balance 9/30/20 shared with MAC 0.00 for revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tab After review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel Myers 33 Item 2. CITY of MERIDIAN FY2019 (10/1/2018 thru 9/30/2019)PRELIMINARY - final after Audit Jan 2020 Budget for Historic Preservation & Historical Society As of:9/30/2019 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2019 BUDGET FY2019 REVENUES FY2019 EXPENDITURES Available Budget BUDGET 10/1/2018 Budget for misc 300.00 Historical Society budget for misc expenses 300.00 - - 300.00 BUDGET 10/1/2018 Budget for Consulting 5,000.00 BUDGET 10/1/2018 Budget for Training 2,850.00 BUDGET 10/1/2018 Budget for Supplies 400.00 BUDGET 10/1/2018 Budget for Memberships 350.00 BUDGET 10/1/2018 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2018 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2018 Budget for Historical District Branding 2,000.00 BUDGET 10/1/2018 Budget for Historic Walking Tour App Maintenance 1,000.00 53801 WHITETAIL REAL ESTATE PHOTOGRAPHY 10/6/2018 photos of historic property: 3235 N Mcdermot exterior shots 50.00 Historic Photos 53801 THE GALLERY OF FINER FRAMES 10/1/2018 HPC framed map 450.95 Historic Photos 1/18/2022 23 of 52 tmp29C3.tmp 34 Item 2. CITY of MERIDIAN FY2018 (10/1/2017 thru 9/30/2018) Budget for Historic Preservation & Historical Society As of:9/30/2018 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2018 BUDGET FY2018 REVENUES FY2018 EXPENDITURES Available Budget BUDGET 10/1/2017 Budget for misc 300.00 Historical Society budget for misc expenses 300.00 - 300.00 BUDGET 10/1/2017 Budget for Consulting 5,000.00 BUDGET 10/1/2017 Budget for Training 2,500.00 BUDGET 10/1/2017 Budget for Supplies 400.04 BUDGET 10/1/2017 Budget for Memberships 325.00 BUDGET 10/1/2017 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2017 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2017 Budget for Historical District Branding 5,000.00 34881 MERIDIAN DOWNTOWN BU 1/26/2018 MOU contribution for 50% annual maint fee Tour Buddy App (500.00) 33120 04/16/18Parks 4/16/2018 Parks Daily Cash Receipts 04/16/18 - #8450763, Meridian History Course, Kathryn Small (10.00) 33120 04/18/18Parks 4/18/2018 Parks Daily Cash Receipts 04/18/18 - #8477302, Meridian History Course, Beverly Frye (10.00) 33120 04/21/18Parks 4/21/2018 Parks Daily Cash Receipts 04/21/18 - #8504781, Meridian Historical Course, Gwen Rickards (20.00) 33120 05/02/18Parks 5/2/2018 Parks Daily Cash Receipts 05/02/18 - #8625241, Meridian History Course, Scott Robertson (20.00) 33120 05/15/18Parks 5/15/2018 Parks Daily Cash Receipts 05/15/18 - #8788495, Meridian History Course, Shayla Lorimer (40.00) 33120 05/30/18Parks 5/30/2018 Parks Daily Cash Receipts 05/30/18 - Meridian History Course # 8999414, Candy Casper (10.00) 33120 CR18-396 6/10/2018 Parks Daily Cash Receipts 06/10/18 - Meridian History Course, Gwen Rickards, #9314552 (20.00) 33120 CR18-400 6/11/2018 Parks Daily Cash Receipts 06/11/18 - #9327990, Meridian History Course, Scott Robertson (20.00) 53801 OFFICE DEPOT, INC.10/26/2017 Post Cards for HPC - Qty 2 Boxes 16.88 53801 CITY OF MERIDIAN PETTY CASH 11/30/2017 Reimburse Petty Cash November 2017 - Water, Soda, Cookies for HPC Programs: ADA Co Treasure Award & Tax Credits, H. Bodnar, 11/8/17 16.02 53801 TOUR BUDDY LLC 2/26/2018 Historic Walking Tour App Annual Maintenance 4/1/18 - 3/31/19 1,000.00 53801 MASTERCARD 3/1/2018 MC Clerks, #0521, 2/28/18 Statement - National Alliance of Preservation Commissions, 2/15/18, Membership to National Alliance of Preservation Commission for HPC - 2/15/18-2/14/19 150.00 53801 SYNCB/AMAZON 4/3/2018 Coin Holders for Student Competition Awards - Qty 2 30.70 53801 DANIEL F KRAMER 5/7/2018 Middle School Student Competition Winner for Stop Motion Video 200.00 53801 KYLEE ANNE BODILY 5/8/2018 High School Competition Winner for Oral History & Artistic Interpretation 500.00 53801 WHITETAIL REAL ESTATE PHOTOGRAPHY 5/11/2018 Photos of 1923 Harry Warrick Barn Which Will Be Demolished This Summer 50.00 53801 AMY BIRCH 6/19/2018 Instructor Services for Mieridian History Course Class, Meridian ID, 6/14/18 250.00 53801 LINDA E BELTHOFF 6/19/2018 Instructor Services for Meridian History Class, Meridian ID, 6/14/18 250.00 53801 MASTERCARD 7/1/2018 MC Clerks, #0512, 6/29/18 Statement - JImmy Johns - 6/14/18 - Lunch for Meridian History Course attendees & instructors to Deliver 103.86 53801 WHITETAIL REAL ESTATE PHOTOGRAPHY 8/19/2018 HPC Historic Property Photos 985 W McMillan Barn pictures received 50.00 53801 7/1/2018 Recode: MC Clerks, #0512, 6/29/18 Walmart 6/12/18 Water, Chips, Cookies for Meridian History Course AP18-0701 -53804to53801 20.94 53801 THE CHILDRENS MUSEUM OF IDAHO INC. 9/19/2018 Childrens Museum of Idaho PSA contribution on behalf of Meridian Historic Preservation Commission for history exibit, per agreement 9/18/18 by City Council 7,500.00 Historic Preservation 15,725.04 (650.00) 10,138.40 6,236.64 TOTALS 16,025.04 (650.00) 10,138.40 6,536.64 1/18/2022 24 of 52 tmp29C3.tmp 35 Item 2. CITY of MERIDIAN FY2017 (10/1/2016 thru 9/30/2017) Budget for Historic Preservation & Historical Society As of:9/30/2017 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2017 BUDGET FY2017 EXPENDITUR ES Available Budget BUDGET 10/1/2016 Budget for misc 300.00 53801 MasterCard 10/28/2016 Recd: Business Card Paper & Photo Printer Paper - qty 3 OFFICEMAX AP17-0109 Photo Paper to HPC not MAC -55181to53801 38.26 Historical Society budget for misc expenses 300.00 38.26 261.74 BUDGET 10/1/2016 Budget for Consulting 5,000.00 BUDGET 10/1/2016 Budget for Training 2,500.00 BUDGET 10/1/2016 Budget for Supplies 400.04 BUDGET 10/1/2016 Budget for Memberships 325.00 BUDGET 10/1/2016 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2016 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2016 Budget for Historical District Branding 5,000.00 BUDGET AMENDMENT 3/2/2017 Budget Amendment for Walking Tour Updates - CLG Grant funding 3,500.00 53801 MasterCard 11/28/2016 MC City #2, #6898, 11/28/16 Statement - National Trust for Historic Preservation, 11/1/16, Historic Preservation Group Membership 250.00 53801 JOHNSTON, BLAINE- CO 12/9/2016 Expense Report, B. Johnston, NTHP Past Forward Conference, Houston TX, 11/14/16-11/19/16 2749.70 53801 TOUR BUDDY 1/26/2017 17-0178, Tour Buddy App - License for Walking Tour App 3500.00 53801 MasterCard 10/1/2016 Rcls MASTERCARD MC City #4 09/16 Statement - TMANIA, 9/17/16, Preservation Idaho Heritage Homes Tour Ticket For D. Cronk (HPC Commissioner) -15400to53801 28.90 53801 A-1 STAMP & MABEL'S LABELS 3/1/2017 Name Badges for HPC Commissioners - Ella Kramer;Ed Landis 20.00 53801 MASTERCARD 3/28/2017 MC City #4, #3673, 3/28/17 Statement - Tmania Tickets, 3/2/17, Application Fee for HPC Orchid Nomination, 140 E Idaho Ave, Fee Approved by HPC 2/9/17 50.00 53801 RESERVE ACCOUNT 3/31/2017 POSTAGE USE, March 2017 1.82 53801 BRYANT IDEAS 5/2/2017 If This Property Could Talk' Printed Signs (Qty 28) & Plastic A-Frame Sign Holders (Qty 3) for Historic Preservation Month 876.00 53801 MARTHA SHAYNE HIRSCHI 6/12/2017 Martha Hirschi, 2017 Historic Preservation Student Essay Competition Award 250.00 53801 HILL PHOTOGRAPHY STUDIO LLC 7/27/2017 HPC Walking Tour Photos for Combined Brochures, Images Received 7/27/17 900.00 53801 MASTERCARD 8/29/2017 MC Clerks, #0521, 8/29/17 Statement - Event Registration, 8/21/17, Registration, B. Johnston, D. Cronk, J. Jones, E. Landis, Idaho's Heritage Conference, Boise ID, 9/20/17-9/22/17 353.60 53801 MASTERCARD 8/29/2017 MC Clerks, #0521, 8/29/17 Statement - Challenge Coins, 8/18/17, HPC Challenge Coins for Walking Tour APP Campaign - Qty 300 1,137.00 53801 CITY OF MERIDIAN PETTY CASH 9/29/2017 Reimburse Petty Cash September 2017 - HPC Frame for CLG Certificate - Qty 1 13.49 53801 CITY OF MERIDIAN PETTY CASH 9/29/2017 Reimburse Petty Cash September 2017 - Parking, H. Bodnar, Idaho Heritage Conference, Boise ID, 9/22/17 12.00 53801 MODERN PRINTERS 9/30/2017 Combined Walking Tour Brochures FY 17 - Qty 2500, Delivered 9/29/17 2,756.00 53801 DAWN CRONK 9/30/2017 Reimb, Parking, D. Cronk HPC Commissioner, Idaho Heritage Conference, Boise ID, 9/22/17 12.00 Historic Preservation 19,225.04 12,910.51 6,314.53 TOTALS 19,525.04 12,948.77 6,576.27 1/18/2022 25 of 52 tmp29C3.tmp 36 Item 2. CITY of MERIDIAN FY2016 (10/1/2015 thru 9/30/2016) Budget for Historic Preservation & Historical Society As of:11/4/2016 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2016 BUDGET FY2016 EXPENDITUR ES Available Budget BUDGET 10/1/2015 Budget for misc 300.00 Historical Society budget for misc expenses 300.00 - 300.00 BUDGET 10/1/2015 Budget for Consulting 5,000.00 BUDGET 10/1/2015 Budget for Training 2,500.00 BUDGET 10/1/2015 Budget for Supplies 400.00 BUDGET 10/1/2015 Budget for Memberships 325.00 BUDGET 10/1/2015 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2015 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2015 Budget for Historical District Branding 5,000.00 53801 MASTERCARD 11/28/2015 MC City #2 11/28/15 Statement - Zurchers, 10/28/15, City Hall Tour Props x qnty 4 14.44 53801 MASTERCARD 2/28/2016 MC City #2 2/28/16 Statement - Oriental Trading, 2/22/16, props for 3rd grade tour at City Hall, white bonnet x qnty 2 24.99 53801 RESERVE ACCOUNT 2/29/2016 POSTAGE USE, February 2016 (13.45) 53801 2/29/2016 Recode PITNEY RESERVE POSTAGE USE, February 2016 -53801to56102 13.45 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement - Walmart, 5/13/16, mounting squares & goo gone for Historic Preservation Month Sign Campaign 9.91 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement - Walmart, 5/18/16, Historic Preservation Commission Event snacks (qnty 6)26.74 53801 A-1 STAMP & MABEL'S LABELS 6/8/2016 Engraved Name Badges for HPC Commissioners - for Robert, Dawn, & Josh 30.00 53801 A-1 STAMP & MABEL'S LABELS 7/15/2016 Name Badge for New Commissioner on HPC 7/18/16 - J. Jones 10.00 Historic Preservation 15,725.00 116.08 15,608.92 TOTALS 16,025.00 116.08 15,908.92 1/18/2022 26 of 52 tmp29C3.tmp 37 Item 2. CITY of MERIDIAN FY2015 (10/1/2014 thru 9/30/2015) Budget for Historic Preservation & Historical Society As of:11/6/2015 Acct#AGENCY / VENDOR Effective Date DESCRIPTION FY2015 BUDGET FY2015 EXPENDITURES Available Budget BUDGET 10/1/2014 budget for misc 300.00 BUDGET 10/1/2014 Intern BUDGET 10/1/2014 Historical Society phone paid by City Hall Historical Society budget for Intern & misc expenses 300.00 - 300.00 BUDGET 10/1/2014 Budget for consulting 2,500.00 BUDGET 10/1/2014 Budget for training 2,100.00 BUDGET 10/1/2014 Budget for supplies 300.00 BUDGET 10/1/2014 Budget for memberships 325.00 BUDGET 10/1/2014 Budget for printing/promotional 500.00 BUDGET 10/1/2014 Budget for signage 10,000.00 53801 BLAINE JOHNSTON 1/1/2015 2014 Pat Forward Conf Savannah, GA 11/10 - 11/15/14 Airline 531.70 53801 BLAINE JOHNSTON 1/1/2015 2014 Past Forward Conf Savannah, GA 11/10 - 11/15/14 Taxi 44.00 53801 BLAINE JOHNSTON 1/1/2015 2014 Past Forward Conf Savannah, GA 11/10 - 11/15/14 Lodging 1,054.00 53801 BLAINE JOHNSTON 1/1/2015 2014 Past Forward Conf Savannah, GA 11/10 - 11/15/14 per diem 308.00 53801 PRESERVATION IDAHO 2/12/2015 Orchid & Onion award nomination Historic Walking Tour - Meri 25.00 53801 FLINT TRADING, INC 2/1/2015 History Walk 2,811.03 53801 MODERN PRINTERS 4/1/2015 Part 2 Walking Tour Set Up & Design and Photo Creation 3,406.00 53801 TRADEMARK SIGN CO, LLC 5/4/2015 Meridian History Walk Round 2 8,147.50 34230 Meridian Development Corp 5/21/2015 Reimburse City for 1/2 of History Walk Expenses (7,182.27) 53801 HSBC (COSTCO) BUSINESS SERVICE 5/26/2015 7003-7319-1000-5018 Costco Statement 05/15 - water x qnty 1 case, bag of chocolate 22.68 53801 MASTERCARD 5/31/2015 MC #19 Legal 05/31/15 Statement - Candy x qnty 2 bags 7.08 53801 MASTERCARD 7/31/2015 MC #4 City 7/31/15 Statement - Hobby Lobby, 7/8/15, frames for drawings & awards for Historic Preservation x qnty 9 204.30 53801 MASTERCARD 9/28/2015 MC City #4 9/28/15 Statement - Staples, 9/15/15, banner w/ group name for 68.99 53801 MASTERCARD 9/28/2015 MC City #4 9/28/15 Statement - Walmart, 9/16/15, bookcase for Historical Society x qnty 24.88 53801 BLAINE JOHNSTON 9/30/2015 Expense Report, B. Johnston, Idaho Heritage Conf., Moscow ID, 9/21-9/25/15 135.70 53801 BLAINE JOHNSTON 9/30/2015 Expense Report, B. Johnston, Idaho Heritage Conf., Moscow ID, 9/21-9/25/15 332.00 53801 BLAINE JOHNSTON 9/30/2015 Expense Report, B. Johnston, Idaho Heritage Conf., Moscow ID, 9/21-9/25/15 207.00 53801 BLAINE JOHNSTON 9/30/2015 Expense Report, B. Johnston, Idaho Heritage Conf., Moscow ID, 9/21-9/25/15 75.00 53801 MODERN PRINTERS 9/30/2015 Walking Tour Booklets for South Meridian x qnty 2500 1,250.00 53801 MASTERCARD 9/30/2015 MC Clerks 10/28/15 Statement - NTHP 2014 Conf., B. Johnston, Savannah GA, November 2014 - Vendor did not invoice until September 720.00 Historic Preservation 15,725.00 12,192.59 3,532.41 TOTALS 16,025.00 12,192.59 3,832.41 1/18/2022 27 of 52 tmp29C3.tmp 38 Item 2. CITY of MERIDIAN FY2014 (10/1/2013 thru 9/30/2014) Budget for Historic Preservation & Historical Society as of 10/1/2014 Acct#AGENCY Effective Date DESCRIPTION FY2014 BUDGET FY2014 EXPENDITURES Available Budget BUDGET 10/1/2013 budget for misc 300.00 BUDGET 10/1/2013 Intern 1,300.00 BUDGET 10/1/2013 Historical Society phone paid by City Hall 1/31/2013 Elysia Rose Nary 123.75 2/28/2013 Elysia Rose Nary 7.88 Historical Society budget for Intern & misc expenses 1,600.00 131.63 1,468.37 BUDGET 10/1/2013 Budget for consulting 2,500.00 BUDGET 10/1/2013 Budget for training 2,100.00 BUDGET 10/1/2013 Budget for supplies 300.00 BUDGET 10/1/2013 Budget for memberships 310.00 BUDGET 10/1/2013 Budget for printing/promotional 500.00 BUDGET 10/1/2013 Budget for signage 10,000.00 DR. THOMAS HAMMOND 12/31/2013 Dr. Tom Hammond trip 2,484.35 HSBC (COSTCO) BUSINESS SERVICE1/26/2014 Costco slides & prints 25.68 HSBC (COSTCO) BUSINESS SERVICE3/26/2014 Costco photos for HPC 26.10 A-1 STAMP & MABEL'S LABELS 4/24/2014 Name badges for HPC Commissioners Qty 6 60.00 TAG HISTORICAL RESEARCH & CONSULTING5/1/2014 TAG Historical Research finalize HPC draft plan 2,500.00 5/9/2014 Tom Hammond personal reimbursement Nov2013 trip (151.25) FLOWER PLACE 6/1/2014 Balloons for HPC 107.00 MASTERCARD 6/1/2014 Zurchers/ tablecover and clips and plates for HPC event 30.26 MASTERCARD 6/1/2014 Quality Art/ painting supplies for HPC event 230.82 FLINT TRADING, INC 6/1/2014 HPC/ MDC Historic walking tour update 2,610.65 MODERN PRINTERS 6/1/2014 MDC/ HPC Historic walking tour booklets 839.00 TRADEMARK SIGN CO, LLC 6/23/2014 HPC/ MDC Historic walking tour signs 9,832.00 HSBC (COSTCO) BUSINESS SERVICE6/26/2014 cookies for HPC event 47.97 Meridian Development 6/30/2014 Reimburse City 50% of Walking Tour Project (6,640.82) MASTERCARD 7/1/2014 Jacksons/ water for HPC event 149.00 MASTERCARD 7/1/2014 Walmart/ Salt and pepper, ice for HPC event 19.02 RESERVE ACCOUNT 8/6/2014 POSTAGE USE, Jul 14 2.88 Historic Preservation 15,710.00 12,172.66 3,537.34 Historical Society & Preservation TOTALS 17,310.00 12,304.29 5,005.71 1/18/2022 28 of 52 tmp29C3.tmp 39 Item 2. CITY of MERIDIAN FY2013 (10/1/2012 thru 9/30/2013) Budget for Historic Preservation & Historical Society as of 9/3/2013 Acct#AGENCY Effective Date DESCRIPTION FY2013 BUDGET FY2013 EXPENDITURES Available Budget BUDGET 10/1/2012 budget for misc 300.00 BUDGET 10/1/2012 Intern 1,300.00 BUDGET 10/1/2012 Historical Society phone paid by City Hall payroll 10/31/2012 Elysia Rose Nary 24.23 payroll 11/30/2012 Elysia Rose Nary 0 payroll 12/31/2012 Elysia Rose Nary 28.26 payroll 1/31/2013 Elysia Rose Nary 80.74 payroll 2/28/2013 Elysia Rose Nary 76.70 payroll 3/29/2013 Elysia Rose Nary 48.44 payroll 4/30/2013 Elysia Rose Nary 40.36 payroll 5/31/2013 Elysia Rose Nary 48.44 payroll 6/28/2013 Elysia Rose Nary 218.00 payroll 7/31/2013 Elysia Rose Nary 121.10 payroll 8/30/2013 Elysia Rose Nary 0.00 Historical Society budget for Intern & misc expenses 1,600.00 686.27 913.73 BUDGET 10/1/2012 Budget for consulting 2,500.00 BUDGET 10/1/2012 Budget for training 2,100.00 BUDGET 10/1/2012 Budget for supplies 300.00 BUDGET 10/1/2012 Budget for memberships 310.00 BUDGET 10/1/2012 Budget for printing/promotional 500.00 Costco 10/26/2012 photos for HPC 52.70 Reserve Account 11/1/2012 Postage use Oct 2012 6.75 VISA 11/1/2012 AASLH annual conf SLC Oct12 L.Hill 429.00 Dr. Thomas Hammond 12/1/2012 Dr Tom conference in Spokane 1,918.88 Costco 5/26/2013 water & cookies for HPC event 23.97 Costco 5/26/2013 water & cookies for HPC event 31.44 Lila Hill 5/28/2013 Honorarium presentation 5/1/2013 100.00 TAG Historical Research 5/28/2013 Honorarium presentation 5/15/2013 100.00 commitment David Leroy for preservation month presentation 100.00 Costco 6/26/2013 cake & cookies for HPC event 62.94 VISA 7/1/2013 Walmart candy for HPC 17.09 1/18/2022 29 of 52 tmp29C3.tmp 40 Item 2. 9/5/2013 purchase a cabinet 500.00 9/27/2013 draft historic preservation plan 2,500.00 Historic Preservation 5,710.00 5,842.77 (132.77) 1/18/2022 30 of 52 tmp29C3.tmp 41 Item 2. CITY of MERIDIAN FY2012 (10/1/2011 thru 9/30/2012) Budget for Historic Preservation & Historical Society as of 10/1/2012 Acct#AGENCY Effective Date DESCRIPTION FY2012 BUDGET FY2012 EXPENDITUR Available Budget BUDGET 10/1/2011 budget for misc 300.00 BUDGET 10/1/2011 Intern 1,461.00 BUDGET 10/1/2011 Historical Society phone paid by City Hall payroll 10/31/2011 Rosie Nary 76.70 payroll 11/30/2011 Rosie Nary 88.82 payroll 12/31/2011 Rosie Nary 96.89 payroll 1/31/2012 Rosie Nary 125.15 payroll 2/29/2012 Rosie Nary 125.15 payroll 3/30/2012 Rosie Nary 109.00 payroll 4/30/2012 Rosie Nary 149.36 payroll 5/31/2012 Rosie Nary 88.82 payroll 6/29/2012 Rosie Nary 254.33 payroll 7/31/2012 Rosie Nary 113.03 payroll 8/31/2012 Rosie Nary 96.89 HOLLINGER METAL EDGE, INC. 8/1/2012 Permalife bond paper, qty 10 216.47 payroll 9/30/2012 Rosie Nary 48.44 Historical Society budget for Intern & misc expenses 1,761.00 1,589.05 171.95 BUDGET 10/1/2011 Budget for consulting 2,000.00 BUDGET 10/1/2011 Budget for training 1,500.00 BUDGET 10/1/2011 Budget for supplies 300.00 BUDGET 10/1/2011 Budget for memberships 310.00 BUDGET 10/1/2011 Budget for printing/promotional 500.00 Preservation Idaho 1/11/2012 Jacy Jones membership 2012 100.00 The UPS Store 3/1/2012 UPS Store shipping HPCbinder to Basue Museum 13.11 Preservation Idaho 3/29/2012 Lila Hill 2012 Orchid & Onion award nomination 25.00 TAG Historical Research & Consulting 5/1/2012 Literature review & windshield survey 3,000.00 COSTCO 6/1/2012 water, plasticware, plates, cake for HPC 45.82 COSTCO 6/1/2012 soda, cookies, veggies for HPC 51.49 VISA 6/1/2012 Walmart candy, DVD Rs, CD/DVDs & CD Labels 45.31 VISA 6/1/2012 PAYPAL orchards & onions award ceremony 80.00 Lila Hill 8/1/2012 AASLH annual conf SLC,UT 10/12 FY2013 167.75 1/18/2022 31 of 52 tmp29C3.tmp 42 Item 2. VISA 8/1/2012 Fred Meyer/ orchid 19.99 VISA 8/1/2012 AASLH annual conf, SLC UT, 10/12, Lila Hill, FY13 265.00 VISA 8/1/2012 AASLH annual conf, SLC UT, 10/12, Lila Hill, FY13 329.60 Historic Preservation 4,610.00 4,143.07 466.93 1/18/2022 32 of 52 tmp29C3.tmp 43 Item 2. From: Bill Nary Sent: Friday, April 15, 2011 3:23 PM To: Tammy de Weerd; Robert Simison Cc: 'Dr. Tom'; Jacy Jones; Reta Cunningham; Todd Lavoie Subject: Proposed Budget for HPC/Historical Society for FY 12 Proposed Budget for HPC for FY 12 Currently $8,270.00 Historical Society $2,000.00 Phone $1,000.00 Intern $1,000.00 Historic Preservation $6,270.00 Public Awareness $0.00 Walking Tour Brochure $200.00 Promotional Items for Dairy Days $500.00 Historic Sites DVD $2,220.00 Printing $100.00 Framing $300.00 Books for Donations $470.00 Signs/Photos $100.00 C of C Membership $110.00 Idaho Preservation Council Membership $200.00 Training Seminar $1,900.00 Publishing $170.00 Drop Box $19.98* *verifying if this is an on-going expense Attached is outline of a proposed budget for HPC and the Historical Society for FY 12. The Commission discussed the proposal last night. The feeling of the group is that they would still like to have funds available for training and the feel a strong need to refocus on their original charge of cataloguing and classifying historical structures in the City. The consulting money may be enough between this year and this proposed amount to make a significant dent in the need. The continued use of an intern has been a valuable addition to documenting the needed information before it’s lost. 44 Item 2. Requested for FY 12 $6,271.00 Historical Society $1,761.00 Intern ($1200 for wages)$1,461.00 Supplies $300.00 Historic Preservation $4,610.00 Consulting $2,000.00 Training $1,500.00 Supplies $300.00 Memberships $310.00 Printing/Promotional $500.00 FY2011 From: Jacy Jones Sent: Monday, May 24, 2010 9:22 AM To: Jacy Jones; Bill Nary; Robert Cc: Reta Cunningham; Stacy Kilchenmann; Ted Baird; Jaycee Subject: RE: HPC Good Morning All, The main topic of the discussion on the budget was focused on the largest expenditure: Generating Public Awareness. The following items were specifically identified: Business After Hours Event Walking Tour – this includes the recent taping and production of a professional grade video Scavenger Hunt at the Harvest Festival Participation in the Dairy Days Parade including promotional items (not- to-exceed $500.00) 45 Item 2. Commissioner Harms noted that while specific dollar amounts were not given they are confident that these items will use the budgeted $4,000.00. The production of the professional grade Walking Tour DVDs, when completed, is budgeted for $2,000.00. However, additional videos may be produced to capture Lila Hill’s stories about Meridian. This additional taping was not included in the original motion and a new amount will need to be set when The Commissioners also intend to verify the ownership of Pine Street School to learn whose jurisdiction it falls under. If it is under the jurisdiction of HPC they would like to take a more active role 46 Item 2. 47 Item 2. 48 Item 2. CITY of MERIDIAN FY2011 (10/1/2010 thru 9/30/2011) Budget for Historic Preservation & Historical Society for the year ending 9/30/2011 revised as of 11/14/2011 Acct#AGENCY Effective Date DESCRIPTION FY2011 BUDGET FY2011 EXPENDITUR Available Budget BUDGET 10/1/2010 budget for phones & misc 1,000.00 BUDGET Budget for Rosie Nary to Complete Village Minutes 2,000.00 BUDGET Historical Society phone paid by City Hall HSBC (COSTCO)11/1/2010 wire racks for storage qty 2 299.98 HSBC (COSTCO)11/1/2010 move wire rack expense to FY2010 purchased prior to 9/30 (299.98) ROSIE NARY 10/30/2010 minutes for HPC 72.50 ROSIE NARY 11/30/2010 minutes for HPC 123.25 ROSIE NARY 1/1/2011 minutes for HPC 188.50 payroll 1/31/2011 Rosie Nary 24.23 payroll 2/28/2011 Rosie Nary 72.66 payroll 3/31/2011 Rosie Nary 45.90 payroll 4/29/2011 Rosie Nary 135.79 payroll 5/31/2011 Rosie Nary 66.62 payroll 6/31/2011 Rosie Nary 181.66 payroll 7/29/2011 Rosie Nary 165.51 payroll 8/31/2011 Rosie Nary 80.74 payroll 9/30/2011 Rosie Nary 88.82 Hollinger Metal Edge 9/16/2011 5drawer flat file cabinet 1,351.76 Historical Society budget for phone & misc expenses 3,000.00 2,597.94 402.06 BUDGET 10/1/2010 Budget for Public Awareness: BUDGET 10/1/2010 Walking Tour Brochures 200.00 BUDGET 10/1/2010 Promotional Items for Dairy Days/Preservation Month 500.00 BUDGET 10/1/2010 Historic Stories with Lila DVD 2,220.00 BUDGET 10/1/2010 Printing for Business After Hours 100.00 BUDGET 10/1/2010 Framing for Business After Hours Event (Finer Frames)300.00 BUDGET 10/1/2010 20 Copies of Meridian, A Photo History to be donated at events 470.00 BUDGET 10/1/2010 This Place Matters Signs/Photos during Preservation Month 100.00 BUDGET 10/1/2010 2011 Chamber of Commerce Membership 110.00 1/18/2022 38 of 52 tmp29C3.tmp 49 Item 2. BUDGET 10/1/2010 Renew Memberships to the Idaho Preservation Council - Preservation Idaho 200.00 BUDGET 10/1/2010 Budget for a HPC member to attend a seminar 1,900.00 BUDGET 10/1/2010 Publication Fees for Dairy Days Activities and Preservation Month 170.00 BUDGET 6/7/2011 transfer operating budget to personnel budget (1,000.00) HSBC (COSTCO)11/1/2010 water & cookies for HPC 16.47 VISA 2/1/2011 Dropbox CA online storage for files 9.99 VISA 3/1/2011 Dropbox CA online storage for files 9.99 STEVE TURNEY 5/11/2011 appreciation gift for Lindgren 136.00 HSBC (COSTCO)5/26/2011 water,cookies,fruit,veggies,napkins & plates 151.90 OFFICEMAX 5/26/2011 Raffle tickets 2pkg 16.00 BRIGHT ADVERTISING 5/27/2011 School Bus stress relief promo gifts 1,008.34 MERIDIAN CHAMBER 6/30/2011 Business after hours sponsorship Tom Hammond 250.00 IDAHO STATE HISTORICAL SOCIETY 9/10/2011 Record boxes qty 100 (25 per case)325.00 OFFICE DEPOT, INC.9/14/2011 labers & envelopes 12.64 TAG HISTORICAL RESEARCH & 9/29/2011 Literature review & Windshield Survey, Sept 2011 3,000.00 Historic Preservation 5,270.00 4,936.33 333.67 1/18/2022 39 of 52 tmp29C3.tmp 50 Item 2. CITY of MERIDIAN FY2010 (10/1/2009 thru 9/30/2010) Budget for Historic Preservation & Historical Society for the year ending 9/30/2010 Acct#AGENCY Effective Date DESCRIPTION FY2010 BUDGET FY2010 EXPENDITUR Available Budget Historical Society 10/1/2009 budget for phones & misc 2,000.00 City pays for Historical Society phone ID Historical Society 3/15/2010 record boxes qty 50 162.50 Meridian Historical Society4/1/2010 showcase and file cabinet 535.00 ROSIE NARY 6/30/2010 Transcription of minute books, June 2010 242.88 ROSIE NARY 7/23/2010 HPC, Hours/Minutes for July 2010 282.75 ROSIE NARY 8/31/2010 HPC minutes for Aug 2010 322.63 ROSIE NARY 9/29/2010 HPC Sep 2010 43.50 HOLLINGER METAL EDGE, INC. 9/23/2010 Newspaper boxes & Buffered tissue sheets 321.63 YE accrual for wire racks 299.98 Historical Society budget for phone & misc expenses 2,000.00 2,210.87 (210.87) 10/1/2009 budget for HPC member to attend seminar 1,500.00 10/1/2009 budget for renew memberships 200.00 10/1/2009 budget for generate public awareness expenses 4,000.00 10/1/2009 budget increase requested for FY08 570.00 2/1/2010 St of City ticket for Tom Hammond to be paid by HR 2/1/2010 St of City ticket for Frank Thomason to be paid by HR FINER FRAMES 6/1/2010 Hardware & postcard for HPC 311.05 BRIGHT ADVERTISING CO., INC. 6/11/2010 Buses & Frisbees for parade 546.59 MERIDIAN HISTORICAL SOCIETY 7/12/2010 Reimburse Historical Society, 20 copies of Meridian 439.80 LEANN HUME 8/1/2010 Filming of walking tour, photos, editing & DVD burning 2,000.00 OFFICE DEPOT, INC.9/15/2010 Chair mat for Ted, lateral 4 dr file HPC 303.31 BRIGHT ADVERTISING CO., INC. 9/30/2010 Frisbees, qty 498 277.58 Historic Preservation 6,270.00 3,878.33 2,391.67 1/18/2022 40 of 52 tmp29C3.tmp 51 Item 2. CITY of MERIDIAN FY2009 (10/1/2008 thru 9/30/2009) Budget for Historic Preservation & Historical Society as of 12/10/2009 Acct#AGENCY Effective Date DESCRIPTION FY2009 BUDGET FY2009 EXPENDITUR Available Budget Historical Society 10/1/2008 budget for phones & misc 2,000.00 City pays for Historical Society phone Historical Society budget for phone & misc expenses 2,000.00 - 2,000.00 budget for HPC member to attend seminar 1,500.00 budget for renew memberships 200.00 budget for generate public awareness expenses 4,000.00 budget increase requested for FY08 570.00 VISA 11/28/2008 Metal Edge, newspaper & oversized storage boxes 499.16 MODERN PRINTERS 12/1/2008 100 Walking tours brochures 111.00 VALLEY TIMES 12/11/2008 Special Publication--Historic Preservation Commission--Prepublication work 120.00 VALLEY TIMES 12/11/2008 Special Publication--Historic Preservation Commission--Delivery from printer 80.00 VALLEY TIMES 12/11/2008 Special Publication--Historic Preservation Commission--printing 343.00 HOLLINGER METAL EDGE, INC. 4/1/2009 photo covers and hangers for Historical PC 170.14 PRESERVATION IDAHO 4/7/2009 Membership dues--Meridian Historic Preservation Commission 100.00 HOLLINGER METAL EDGE, INC. 4/15/2009 Tab folders & inserts 214.29 NANCY BROTZMAN 5/19/2009 Research for Meridian Historical Settlers Project 400.00 MARK BALTES 6/3/2009 Plaque and installation on Masonry bldg 952.00 NANCY BROTZMAN 6/16/2009 Reimbursement for ink cartridge-research Meridian Historical 14.49 NANCY BROTZMAN 8/11/2009 Reimbursemnt for supplies for Historical Settlers Project 57.13 MERIDIAN HISTORICAL SOCIETY 8/26/2009 Reimbursement for supplies purchased for HPC 427.98 HOLLINGER METAL EDGE, INC. 9/17/2009 Archival label roll 13.54 HOLLINGER METAL EDGE, INC. 9/24/2009 storage boxes & lids 223.19 1/18/2022 41 of 52 tmp29C3.tmp 52 Item 2. Historic Preservation 6,270.00 3,725.92 2,544.08 1/18/2022 42 of 52 tmp29C3.tmp 53 Item 2. CITY of MERIDIAN Budget for Historic Preservation & Historical Society as of 11/30/2008 Acct#AGENCY Effective Date DESCRIPTION FY2008 BUDGET FY2008 EXPENDITURE Available Budget Historical Society 10/1/2007 budget for phones & misc 2,000.00 10/22/2007 Centrex phone line 28.73 12/11/2007 Centrex phone line 29.46 1/9/2008 Centrex phone line 29.23 2/10/2008 Centrex phone line 28.47 3/4/2008 Centrex phone line 28.51 3/22/2008 Centrex phone line 28.55 4/22/2008 Centrex phone line (phone line has been disconnected) 17.88 Historical Society budget for phone & misc expenses 2,000.00 190.83 1,809.17 budget for HPC member to attend seminar 1,500.00 budget for renew memberships 200.00 budget for generate public awareness expenses4,000.00 budget increase requested for FY08 570.00 Madeline Bukendorf 12/3/2007 completion of Nat'l register 500.00 Madeline Bukendorf 4/3/2008 Historic sites inventory 800.00 Finer Frames 4/10/2008 Historic postcard collage for Chamber 286.92 Meridain Chamber 5/14/2008 Chamber membership 110.00 Metal Edge, Inc 8/1/2008 Permalife bond paper for HPC 99.96 Metal Edge, Inc 8/1/2008 paper for HPC 726.66 Historic Preservation 6,270.00 2,523.54 3,746.46 1/18/2022 43 of 52 tmp29C3.tmp 54 Item 2. FY2009 budget ####### notes: for expenses check MIP/Reports/PostedTransactions/Historical Detail account #53801 11/14/2008 send monthly to Bill Nary and Tara Green 1/18/2022 44 of 52 tmp29C3.tmp 55 Item 2. CITY of MERIDIAN Budget for Historic Preservation & Historical Society Acct#AGENCY Effective Date DESCRIPTION FY2007 BUDGET FY2007 EXPENDITUR Available Budget Historical Society 10/1/2006 budget for phones & misc 2,000.00 53801 10/22/2006 CENTREX PHONE LINES 29.03 QWEST 53801 11/22/2006 CENTREX PHONE LINES 28.80 QWEST 53801 12/22/2006 CENTREX PHONE LINES 28.46 QWEST 53801 1/22/2007 CENTREX PHONE LINES 28.49 QWEST 53801 2/22/2007 CENTREX PHONE LINES 28.55 QWEST 53801 3/6/2007 printer service call for Lila Hill - Meridian Historical Soc 85.00 ACCURATE LASER 53801 3/22/2007 CENTREX PHONE LINES 28.49 QWEST 53801 5/14/2007 CENTREX PHONE LINES 28.47 QWEST 53801 6/4/2007 CENTREX PHONE LINES 28.53 QWEST 53801 7/3/2007 CENTREX PHONE LINES 29.17 QWEST 53801 8/1/2007 CENTREX PHONE LINES 28.54 QWEST 53801 9/5/2007 CENTREX PHONE LINES 29.22 QWEST 53801 9/30/2007 CENTREX PHONE LINES 29.10 QWEST Historical Society budget for phone & misc expenses 2,000.00 429.85 1,570.15 53801 Historic Preservation 10/1/2006 budget for site survey to identify suitable structures6,000.00 53801 Historic Preservation 10/1/2006 budget for HPC member to attend seminar 1,500.00 53801 Historic Preservation 10/1/2006 budget for renew memberships 200.00 53801 Historic Preservation 10/1/2006 budget for generate public awareness expenses4,000.00 53801 Historic Preservation 4/1/2007 signs RH Bell & Clara Hill houses 1,175.00 Mark Baltes 53801 Historic Preservation 4/29/2007 signs RH Bell & Clara Hill houses 1,198.60 Mark Baltes 53801 Historic Preservation 6/1/2007 concrete basses & install signs Bell & Hin House 330.00 Memorial Monuments, Inc 53801 Historic Preservation 7/24/2007 reg for CAMP Nat.Alliance for preservation com, 6/1&6/2 1,500.00 Idaho Historical Preservation 53801 Historical Preservation 9/17/2007 07 Scarecrow & Harvest Festival Sponsor---Treasure hunt 1,000.00 MERIDIAN CHAMBER of COMMERCE 53801 Historical Preservation 9/17/2007 HPC--supplies, bond paper, file folders, string, tissue 260.95 METAL EDGE, INC. 53801 Historical Preservation 9/18/2007 4 Meridian Postcards 120.62 FINER FRAMES 53801 Historical Preservation 9/18/2007 Historical Photos of Meridian 137.22 FINER FRAMES 53801 Historical Preservation 9/18/2007 1910 Photo East Broadway (for FM Bank)50.43 FINER FRAMES 53801 Historical Preservation 9/21/2007 HPC--supplies, newspaper string 757.00 METAL EDGE, INC. 53801 Historical Preservation 9/26/2007 HPC contract/ agreement--Resurvey, prepartation & consulting3,000.00 MADELINE BUKENDORF CONSULTING 1/18/2022 45 of 52 tmp29C3.tmp 56 Item 2. Historic Preservation 11,700.00 9,529.82 2,170.18 as of 11/1/2007 1/18/2022 46 of 52 tmp29C3.tmp 57 Item 2. CITY of MERIDIAN Budget for Historic Preservation & Historical Society Acct#AGENCY Effective Date DESCRIPTION FY2006 BUDGET FY2006 EXPENDITUR Vendor Name 53801 Historical Preservation 10/31/2005 CENTREX Phone Line for Historical Society #888-4443 30.12 QWEST 53801 Historical Preservation 11/30/2005 CENTREX Phone Line for Historical Society #888-4443 28.76 QWEST 53801 Historical Preservation 12/31/2005 CENTREX Phone Line for Historical Society #888-4443 28.86 QWEST 53801 Historical Preservation 1/31/2006 CENTREX Phone Line for Historical Society #888-4443 28.95 QWEST 53801 Historical Preservation 2/28/2006 CENTREX Phone Line for Historical Society #888-4443 28.55 QWEST 53801 Historical Preservation 3/31/2006 CENTREX Phone Line for Historical Society #888-4443 28.32 QWEST 53801 Historical Preservation 4/30/2006 CENTREX Phone Line for Historical Society #888-4443 28.67 QWEST 53801 Historical Preservation 5/22/2006 CENTREX Phone Line for Historical Society #888-4443 28.67 QWEST 53801 Historical Preservation 6/22/2006 CENTREX Phone Line for Historical Society #888-4443 28.65 QWEST 53801 Historical Preservation 7/22/2006 CENTREX Phone Line for Historical Society #888-4443 28.70 QWEST 53801 Historical Preservation 8/22/2006 CENTREX Phone Line for Historical Society #888-4443 28.50 QWEST 53801 Historical Preservation 9/22/2006 CENTREX Phone Line for Historical Society #888-4443 28.63 QWEST Historical Society budget for phone & misc expenses 2,000.00 345.38 53801 Historic Preservation budget for site survey to identify suitable structures 6,000.00 53801 Historic Preservation budget for HPC member to attend seminar 1,500.00 53801 Historic Preservation budget for renew memberships 200.00 53801 Historic Preservation budget for generate public awareness expenses 4,000.00 53801 Historic Preservation 10/2/2005 Tolleth House design/produce porcelain enamel sign 922.00 MARK BALTES 53801 Historic Preservation 4/1/2006 Tolleth House design/produce porcelain enamel sign (2nd half)922.00 MARK BALTES 53801 Historic Preservation 4/1/2006 5 porcelain signs 285.00 MARK BALTES 53801 Historic Preservation 6/15/2006 Tolleth House Historic Sign 155.00 MEMORIAL MONUMENTS, INC. 53801 Historic Preservation 6/4/2006 Reconnaissance Survey 5/17 - 6/4/2006 325.00 EMILY PEESO 53801 Historic Preservation 9/1/2006 Historic Preservation conference 07/06 1,676.26 Johnson Architects 53801 Historic Preservation 9/1/2006 Business after hours Aug06 100.00 Meridian Chamber 53801 Historic Preservation 9/14/2006 Scarecrow/Harvest Festival Treasure Hunt sponsor 1,000.00 Meridian Chamber 9/1/2006 Reconnaissance Survey July2006 800.00 EMILY PEESO 9/7/2006 Reconnaissance Survey Sept2006 1,875.00 EMILY PEESO Historic Preservation 11,700.00 8,060.26 Historic Preservation AVAILABLE BUDGET 3,639.74 as of 9/30/2006 1/18/2022 47 of 52 tmp29C3.tmp 58 Item 2. CITY of MERIDIAN Form E100 Request for Budget Enhancement Descriptive Title: Number of Full Time Positions Account Proposed Expand Text Boxes and Use Extra Pages If Necessary Code Description of Expenditure Amount 1. Describe the strategic plan issue, challenge, or opportunity that will be addressed Personnel Costs:by this enhancement. 41300 Wages 41300 Wages - FSLA (Fire only) 41210 Overtime 41304 Uniform Allowance (if applicable) FICA,PERSI,Insurance TOTAL PERSONNEL COSTS Operating Expenditures:1 time Expenditures Yr to Yr Expenditures Continue site survey to identify suitable structures to be included in the Historical Preservation Register per the City of Meridian Comprehensive Plan. Information will be cross-referenced with the City of $ 6,000 HPC member to attend training/educational seminar (seminar and location to be determined). The focus is to learn how other commissions have overcome similar challenges facing Meridian's HPC (ie. developed successful projects, generate $ 1,500 Renew memberships with preservation organizations such as Preservation Idaho, Idaho State Historical Society, National Trust for Historic Preservation and the National Alliance of Preservation Commissions. Memberships to these organizations keep us informed and in step $ 200 Generate public awareness and community participation in the preservation process through educational programs, walking tours, workshops, etc. HPC recognizes one of the most important mandates this commission has been given is to generate a greater awareness among the City's citizens $ 4,000 3. What are the expected results if this enhancement is approved. What are the 2 consequences of not approving this enhancement? 4. Describe the proposed method of financing this request, include the fund (s), and any TOTAL OPERATING COSTS 6,000$ 5,700$ expected revenues or funding sources outside the City. Note: Capital Outlay threshold will increase to $5000 except firearms & computers Capital Outlay:1 time Expenditures Historic Preservation Commission 2. List any long-term program goals and annual measurable objectives that will be addressed through this request. 1. Utilize the SHPO Historic Preservation Fund to prepare an identification and survey of Old Town's historic buildings. 2. Actively support owners of historic buildings in Old Town in their efforts to restore and/or preserve their properties. 3. Identify buildings and natural features that contribute to the historic fabric of Meridian. 4. Undertake programs that will increase the community's awarenes of its heritage and the economic as well as aesthetic value of preservation. Request is primarily for City funds. In 2005, HPC was allotted $3000 in matching funds from the State Historical Preservation. HPC is anticipating a similar amount from SHPO in 2006. The Meridian Historic Preservation Commission was established in 1986 with the passage of Ordinance 471. The ordinance creates the five member commission whose purpose is to "promote the educational, cultural, economic and general welfare of the public of the City of Meridian through identification, evaluation, designation , and protection of those buildings, sites, areas, structures, and objects which reflect significant elements of the City’s, State’s, and the national’s historic, architectural, archaeological, and See itemized list to the left for description of specific request. 59 Item 2. TOTAL CAPITAL COSTS -$ GRAND TOTAL of REQUEST 11,700$ Historical Preservation would like to request this money again for budget year 2007 Finance has the $5700 in the budget base for FY2007 60 Item 2. FY2006 Department: Request # Expand Text Boxes and Use Extra Pages If Necessary 1. Describe the strategic plan issue, challenge, or opportunity that will be addressed by this enhancement. 3. What are the expected results if this enhancement is approved. What are the consequences of not approving this enhancement? 4. Describe the proposed method of financing this request, include the fund (s), and any expected revenues or funding sources outside the City. 2. List any long-term program goals and annual measurable objectives that will be addressed through this request. 1. Utilize the SHPO Historic Preservation Fund to prepare an identification and survey of Old Town's historic buildings. 2. Actively support owners of historic buildings in Old Town in their efforts to restore and/or preserve their properties. 3. Identify buildings and natural features that contribute to the historic fabric 4. Undertake programs that will increase the community's awarenes of its heritage and the economic as well as aesthetic value of preservation. Request is primarily for City funds. In 2005, HPC was allotted $3000 in matching funds from the State Historical Preservation. HPC is anticipating a similar amount from SHPO in 2006. The Meridian Historic Preservation Commission was established in 1986 with the passage of Ordinance 471. The ordinance creates the five member commission whose purpose is to "promote the educational, cultural, economic and general welfare of the public of the City of Meridian through identification, evaluation, designation , and protection of those buildings, sites, areas, structures, and objects which reflect significant elements of the City’s, State’s, and the national’s historic, architectural, archaeological, and See itemized list to the left for description of specific request. 61 Item 2. Historical Preservation would like to request this money again for budget year 2007 Finance has the $5700 in the budget base for FY2007 62 Item 2. CITY OF MERIDIAN Posted General Ledger Transactions - Historical Detail CITY of MERIDIAN Budget for Historic Preservation & Historical Society Acct#AGENCY Effective Date Transaction Description FY2005 BUDGET FY2005 EXPENDITURES Name 53801 Historical Society 10/22/2004 CENTREX PHONE LINES 29.61 QWEST 53801 Historical Society 11/22/2004 CENTREX PHONE LINES 29.57 QWEST 53801 Historical Society 12/22/2004 CENTREX PHONE LINES 29.56 QWEST 53801 Historical Society 1/22/2005 CENTREX PHONE LINES 29.61 QWEST 53801 Historical Society 2/22/2005 CENTREX PHONE LINES 29.47 QWEST 53801 Historical Society 3/22/2005 CENTREX PHONE LINES 29.50 QWEST 53801 Historical Society 4/22/2005 CENTREX PHONE LINES 29.57 QWEST 53801 Historical Society 5/22/2005 CENTREX PHONE LINES 29.96 QWEST 53801 Historical Society 6/22/2005 CENTREX PHONE LINES 30.32 QWEST 53801 Historical Society 7/22/2005 CENTREX PHONE LINES 29.53 QWEST 53801 Historical Society 8/22/2005 CENTREX PHONE LINES 28.45 QWEST Historical Society phone & misc expenses 2,000.00 325.15 53801 Historical Preservation1/31/2005 Upfront money for Historic Preservation Consultant 200.00 EMILY PEESO 53801 Historical Preservation 9/2/2005 National Register of Historic Places Project in full 4,000.00 EMILY PEESO 53801 Historical Preservation 9/2/2005 Old Town Reconnaisssance Survey 2,250.00 EMILY PEESO 53801 Historical Preservation9/22/2005 CENTREX PHONE LINES 19.44 QWEST 53801 Historical Preservation9/30/2005 191/Natl Trust Conf Historic Preservation Commission Sep 05 1,008.74 WALTER LINDGREN 53801 Historical Preservation9/30/2005 Meridian Reconnaissance Survey Phase I FINAL 1,600.00 EMILY PEESO Historic Preservation 5,000.00 9,078.18 GRAND TOTALS for FY2005 7,000.00$ 9,403.33$ Overspent FY2005 Budget (2,403.33) Note: Commission asked Council for $20,700 and Council approved $5000 Date: 1/18/2022 3:24 PM Page: 52 63 Item 2.