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2022-03-08 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, March 08, 2022 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilwoman Liz Strader Councilman Treg Bernt Councilwoman Jessica Perreault Councilman Luke Cavener Councilman Brad Hoaglun Mayor Robert E. Simison ABSENT Councilman Joe Borton ADOPTION OF AGENDA Adopted as Amended (Item 6 to read "Final Order") CONSENT AGENDA \[Action Item\] Motion to approve made by Councilman Hoaglun, Seconded by Councilman Bernt. Voting Yea: Councilwoman Strader, Councilman Bernt, Councilwoman Perreault, Councilman Cavener, Councilman Hoaglun 1. Approve Minutes of the February 22, 2022 City Council Work Session 2. Approve Minutes of the February 22, 2022 City Council Regular Meeting 3. Knighthill No.3 Water Main Easement 4. Shelburne South No.1 and No. 2 Sanitary Sewer Easement No. 2 5. Final Plat for Biltmore Estates Subdivision No. 4 (FP-2022-0007) by Engineering Solutions, Generally Located 1/4 mile South of W. Victory Rd., on the West Side of S. Kentucky Way and 1/2 Mile West of S. Meridian Rd. 6. Final Plat Final Order for East Ridge No. 3 (FP-2022-0003) by Sophia Durham with Conger Group, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd., on Parcel S1132438570 7. Final Order for Oakwind Estates No. 1 (FP-2022-0001) by Brandon McDougald with Kimley-Horn, Located at 6180 W. McMillan Rd. 8. Findings of Fact, Conclusions of Law for Inglewood Commercial (H-2021-0095) by Goldstream, Located at 3330 E. Victory Rd. 9. Findings of Fact, Conclusions of Law for Lennon Pointe Community (H-2021-0071) by DG Group Architecture, PLLC, Located at 1515 W. Ustick Rd., in the Southeast Corner of N. Linder Rd. and W. Ustick Rd. 10. License Agreement Between the City of Meridian and the Nampa & Meridian Irrigation District for the Creason Pathway 11. Task Order in the Amount of $2,000.00 Between the City of Meridian and Key Detail for Mural Design at unBound Library for Design Services 12. Police Department: Fiscal Year 2022 Net-Zero Budget Amendment in the Amount of $900.00 for Idaho State Liquor Division Mini Grant 13. Fiscal Year 2021 Financial Audit Report ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] PROCLAMATIONS 14. Procurement Month DEPARTMENT / COMMISSION REPORTS \[Action Item\] 15. Transportation Commission: 2021 End of Year Report 16. Human Resources: Fiscal Year 2022 Budget Amendment in the Amount of $254,000.00 for Employee Health Benefits Trust Funding Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Cavener. Voting Yea: Councilwoman Strader, Councilman Bernt, Councilwoman Perreault, Councilman Cavener, Councilman Hoaglun 17. Finance Department: Quarterly Update for Fiscal Year 2021 Audited Financial Results 18. Parks and Recreation Department: Lakeview Golf Course Capital Projects Bid Results Discussion ADJOURNMENT 5:48 pm Item#1. Meridian City Council Work Session March 8, 2022. A Meeting of the Meridian City Council was called to order at 4:33 p.m., Tuesday, March 8, 2022, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Members Absent: Joe Borton. Also present: Chris Johnson, Bill Nary, Todd Lavoie, Christena Barney, Mike Barton, Tracy Basterrechea, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, call the meeting to order. For the record it is March 8th, 2022, at 4:33 p.m. We will begin this afternoon's City Council work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is the adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: There is one item we need to fix on the agenda. Under the Consent Agenda, Item 6, it says final plat. That should read final order. So, with that change, Mr. Mayor, move adoption of the agenda as amended. Bernt: Second the motion. Simison: I have a motion and a second to adopt the agenda as amended. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the February 22, 2022 City Council Work Session Page 4 Meridian City Council Work Session Item#1. March 8,2022 Page 2 of 25 2. Approve Minutes of the February 22, 2022 City Council Regular Meeting 3. Knighthill No.3 Water Main Easement 4. Shelburne South No.1 and No. 2 Sanitary Sewer Easement No. 2 5. Final Plat for Biltmore Estates Subdivision No. 4 (FP-2022-0007) by Engineering Solutions, Generally Located 1/4 mile South of W. Victory Rd., on the West Side of S. Kentucky Way and 1/2 Mile West of S. Meridian Rd. 6. Final Plat Final Order for East Ridge No. 3 (FP-2022-0003) by Sophia Durham with Conger Group, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd., on Parcel S1132438570 7. Final Order for Oakwind Estates No. 1 (FP-2022-0001) by Brandon McDougald with Kimley-Horn, Located at 6180 W. McMillan Rd. 8. Findings of Fact, Conclusions of Law for Inglewood Commercial (H- 2021-0095) by Goldstream, Located at 3330 E. Victory Rd. 9. Findings of Fact, Conclusions of Law for Lennon Pointe Community (H-2021-0071) by DG Group Architecture, PLLC, Located at 1515 W. Ustick Rd., in the Southeast Corner of N. Linder Rd. and W. Ustick Rd. 10. License Agreement Between the City of Meridian and the Nampa & Meridian Irrigation District for the Creason Pathway 11. Task Order in the Amount of $2,000.00 Between the City of Meridian and Key Detail for Mural Design at unBound Library for Design Services 12. Police Department: Fiscal Year 2022 Net-Zero Budget Amendment in the Amount of $900.00 for Idaho State Liquor Division Mini Grant 13. Fiscal Year 2021 Financial Audit Report Simison: Next up is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: As previously noted, number six should read final order for Eastridge No. 3. 1 would move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Page 5 Meridian City Council Work Session Item#1. March 8,2022 Page 3 of 25 Bernt: Second the motion. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye? Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: No items were removed from the Consent Agenda. PROCLAMATIONS 14. Procurement Month Simison: So, we will do proclamation and if we could have Keith and Sandra join me at the podium for Procurement Month Proclamation. So, Council, we are joined by Keith and Sandra, who do an excellent job for the city trying to keep everyone buying things properly in the state of Idaho, which is an important topic, but as important is -- it's not just the fact that we do things properly, but that we are the leaders in the state in terms of helping ensure that we have good public policy for that exact purpose and Keith and Sandra lead the way from that standpoint. So, with -- with your boss in the room as well and other members of the Finance team, we will go ahead and do this proclamation and, then, turn it over for any comments you would like to make from that standpoint. So, whereas the public procurement professionals play a significant role in the efficiency and effectiveness of both government and business and whereas in addition to the purchase of goods and services procurement adds value to the organization by performing such -- such functions as executing, implementing, and administering contracts, developing strategic procurement strategies, and cultivating working relationships with suppliers and departments within the organization and whereas Idaho government procurement professionals dedicate themselves to providing the best value for every taxpayer dollar and continue to expand their knowledge, skills, and abilities and whereas the Idaho Public Purchasing Association IPPA, through its members, is committed to providing high caliber strategic, logistical, and operational support of all agencies associated with the chapter and whereas the IPPA recognizes, supports, and practices the public procurement values and guiding principles of accountability, ethics, impartiality, professionalism, service and transparency established by the Institute For Public Procurement in ITB. Therefore, I Mayor Robert E. Simpson hereby proclaim March 2022 as Procurement Month in the City of Meridian and urge the residents of the community to join the Idaho Public Purchasing Association in recognizing the role of purchasing and materials management professionals within business, industry, and government, dated this 8th day of March 2022. Congratulations. Watts: I just want to say a big thank you to Robert -- Mayor and Council, you guys are a tremendous support for us. We are not always the favorite folks to departments. We get Page 6 Meridian City Council Work Session Item#1. March 8,2022 Page 4 of 25 to tell them what they can and can't do and that sometimes is a tough pill to swallow, but we keep people above board and following the rules and the laws with Idaho and I really support -- appreciate the support outside of the city as well with the legislature and those endeavors that we take on as well. So, I just want to say a big thanks. Ramirez: And I just want to say thank you and it's really a pleasure and an honor to serve all of our citizens and to do it with integrity and to do it with just coming in every day and -- and serving our community is -- it's an honor. It's an honor to do that. So, thank you for all the support. I appreciate it. Simison: Council, just for the record, there were a lot of big words that were together in that one. I did -- I was very proud of my ability to not mess up some of those words and I'm going to pat myself on the back today. Cavener: Nice job, Mayor. Simison: Thank you. Bernt: Very well done. DEPARTMENT / COMMISSION REPORTS [Action Item] 15. Transportation Commission: 2021 End of Year Report Simison: A lot of words. With that we will move on to our Department/Commission Reports. Item 15 on the agenda is the Transportation Commission 2021 End of Year Report and we will have the Chairman Walter Steed here to give us an accounting of the great work that our Transportation Commission is doing. Steed: Thank you, Mr. Mayor, Council Members. Good afternoon. I will try to do as well as the Mayor did. I'm Walter Steed, chair of the Moscow -- Meridian -- I knew I was going to do that. Meridian Transportation Commission. Did the other for ten years. This is the 2021 end-of-year report. The commission is made up of myself, Eric Smith, David Ballard, Stephen Lewis, Tracy Hopkins, Ryan Lancaster, Tom LeClaire, Zachary Shoemaker and our student rep is Joseph Leckie. The commission was formed in 2013 with Ordinance 13-152. It consists of nine appointed commissioners and meets in the Council Chambers the first Monday of each month, with the exception of September. In 2021 1 served as chair and Jared Smith served as vice-chair and we are doing the same in 2022. Representatives from ITD district three, ACHD, COMPASS, Valley Regional Transit and the West Ada School District attend as ex-officio members. Planning Division Manager Caleb Hood and Associate Planner Miranda Carson provide staff support. Ted Baird and Emily Kane, deputy city attorneys, provide legal guidance. Before being promoted in October, Lieutenant Brendon Frasier provided regular traffic issue updates and concerns from the police department to the commission. Sergeant Justin Dance now provides those updates. City staff provides monthly updates regarding the progress of ITD and ACHD projects in Meridian that are either in construction or soon to start. Additional city Page 7 Meridian City Council Work Session Item#1. March 8,2022 Page 5 of 25 staff and other staff from the ex-officio agencies interact with the commission from time to time, as new members of the public. Regarding what we did last year, in January 2021 the commission discussed the ACHD integrated five year work plan, better known as the IFYWP for 2021-2025. Roadways, intersections, and community program priorities were examined. The Transportation Commission project review subcommittee met and provided an update on the Eagle Lake Hazel to Amity project. The ordinance and development subcommittee met and provided an update on their work on a proposed new ATV-UTV ordinance. In February Zachary Shoemaker was appointed as a new member to the commission replacing former member Dave McKinney, who moved on to ACHD. The commission held a public hearing to discuss the ATV-UTV proposal ordinance draft. Eight community members provided testimony and six others signed up in opposition, but did not speak. COMPASS provided an overview of a high capacity transit survey being done in the region for the Communities In Motion 2050 Plan. The transportation prioritization subcommittee was formed to review future IFYWP list in depth and the new version for 2nd Street, Broadway to Idaho, was also presented to us and discussed. In March the ordinance and development subcommittee again met and revised the proposed ATV-UTV ordinance based upon in-person input we had received. ACHD introduced the South Meridian Bicycle and Pedestrian Plan to the commission. The Meridian Downtown Business Association reported to us with input regarding alleyways in downtown Meridian. In April a citizen concern regarding parking on Washington Street was brought to us and discussed. The prioritization subcommittee met again to begin reviewing projects for inclusion in the IFYWC. The ordinance and development subcommittee continued to meet discussing the ATV-UTV ordinance draft. In May the commission discussed a citizen concern regarding turning traffic problems that they saw at Chinden and Black Cat. The ordinance and development subcommittee met again discussing the ATV-UTV ordinance and Tom LeClaire, chairman of that subcommittee, presented a draft to the commission, which was subsequently passed to recommend the City Council adopt the proposed ordinance change. In June a citizen concern regarding parking on Deer Crest was brought to us and discussed. ACHD introduced the new livable streets performance measure for all as a metrics of pedestrians and bicyclists level of stress on respective facilities. VRT presented possible solutions to the issue of parked cars blocking a proposed bus stop at Pine and 3rd. The downtown Meridian parking study completed by the Community Development Department was presented to us. In August the ACHD provided an update on the south Meridian bicycle and pedestrian plan to the commission. COMPASS presented to us the FY-22-28 Regional Transportation Improvement Program. In October we were pleased to have Girl Scout Troop 401 come and speak to us about a perceived pedestrian crossing concern they had on McMillan between Ten Mile and Linder. Commission members were very impressed with the presentation, conveyed it to ACHD, who was aware of the problem and plans to address it in the near future. The girls were encouraged by us to continue to speak up to public officials when they see things with which they are concerned. In November Valley Regional Transit presented on ridership of the fixed route Harvest Transit and VA shuttle systems. Sergeant Dance was introduced to the Commission as the new police department representative. There was a discussion regarding preservation for local road access to Chinden west of Idaho 16. In December the commission was given a demonstration on the use of various tools and resources we can Page 8 Meridian City Council Work Session Item#1. March 8,2022 Page 6 of 25 use to explore construction -- construction project updates that are not part of staff's regular monthly transportation projects update memo. A complete record of Transportation Commission minutes can be found on the city website. We are very grateful for the opportunity to provide service to the citizens of Meridian and the City Council regarding transportation systems in our community. We have missed Council Member Cavener attending our meetings and I would like to ask and invite each or every one of you, when you have an opportunity or an interest in something in our -- in our -- in our meeting agenda to please attend. Thank you, Mr. Mayor. Simison: Thank you, Walter. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not a question, just a comment for Council and for -- for Chairman Steed and it's just as appreciation. I think this -- the Transportation Commission a couple of years ago moved from a reporting body to being much more active and involved and initially I think that was the right decision for the commission, but what I didn't realize until Chairman Steed was going over is the benefit that it has also brought us as the Council is that as a commission full of subject matter experts -- and this commission is diverse in opinions and ideas and suggestions --to have -- watch that body work through things and provide feedback to the public -- I think, one, it's a great service to our community, but it's also a great service to the -- to the Council and I just want to say I -- I appreciate your leadership and the Commission's efforts to really serve our community from all different facets and angles. It's very appreciated. Steed: If I may, Mr. Mayor, Council Members, thank you so much and I would like to encourage you, as you have done before very recently, when the Council has something come directly to them that they think we might have some value in examining further in detail, possibly commenting on, we are happy for you to do that and look forward to it. Cavener: Thanks, Walter. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I was just curious about the ATV-UTV ordinance. The previous times that -- that it came before us with some planning changes there were -- there was a lot of discussion as well. So, do you guys have an update on the expected timing to see the refreshed version of that? Steed: We are not working on it. When Council took it -- when we recommended it to Council and Council acted on it, we have no longer discussed it, unless Council has some reason to wish to send it back to us. Page 9 Meridian City Council Work Session Item#1. March 8,2022 Page 7 of 25 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. That's helpful. Yeah. I was -- I heard that you were --that somebody in the commission was looking at it again, so I must have misunderstood. That's something that happened before we looked at it. Steed: Yes, ma'am. Mr. Mayor, Council Member, we -- we are not as a commission working on it. If one of the commission members is toying with it or something I have not heard about it. Simison: Council, anything else? And thank you, Walter, to you and Miranda and the whole team, and Caleb to help get all the prep work for the commission for the conversation and discussion as well. Steed: Thank you, sir, Council Members. Have a good day. 16. Human Resources: Fiscal Year 2022 Budget Amendment in the Amount of $254,000.00 for Employee Health Benefits Trust Funding Simison: Next item up on the agenda is Item 16, which is the Human Resources Fiscal Year 2022 budget amendment in the amount of 254,000 dollars and turn this over to Mr. Nary and Ms. Barney. Nary: Thank you, Mr. Mayor, Members of the Council. I'm here on behalf of the Health Benefits Trust. I'm the current chair of the Trust Board. Christena is another trustee and two of our other trustees, Eli Daniel and Alex Freitag, are here in the audience. The other fifth trustee Eric Strolberg is out of town this week. So, we are here on behalf of the trust to request a budget amendment for 234,000 dollars and I could probably walk through a little bit of it. Probably Christena can give a lot more of the detail on where we are at and I don't know where -- oh, there we go. Okay. So, anyway, as the -- so, the trust came into being -- for those that don't recall, it came into being with fiscal year FY-21 . So, that would have been in the fall of 2020. So -- or -- yeah. Fall -- fall of 2020. All right. So, just in time for us to be able to get in front of the pandemic. So, great timing on that regard. And so, anyway, as the trust was formed part of our responsibility is to create -- is to hire an actuary to give us their best estimate on the costs and expenses for the trust going through each fiscal year as we go forward and, Christena, maybe I will let you handle the specifics on that and kind of explain how did we get to where we are at today. Barney: Yeah. So, as Bill alluded to, we pay an actuary who works through standard accounting methods, does projections and forecasts to try to establish, based on our trends, where should we set our rates for our trust. That being said, no one knew that there was going to be a worldwide pandemic at the beginning of our trust, so there were some unknown costs associated with that and that's one of the reasons -- and we will dive more into that in a minute -- that we are in front of you today and, then, going into Page 10 Meridian City Council Work Session Item#1. March 8,2022 Page 8 of 25 2022 to establish the rates for this year, we also didn't have all the final numbers from COVID. Since, then, since we have established those rates, we now have statistics and analytics from Blue Cross that show us what the cost to our plan is for those COVID- related expenses, which is to the tune of about 190 and growing each week. So, that's part of the reason that we are here in front of you. In addition, the last part of last year we also experienced higher than normal claims. So, part of the actuary process is to assume that we are going to have some high claims, one NICU baby, one cancer, those types of things. They wouldn't ever anticipate us having more than that, because, then, you are setting your rates too high, you are taking too much money from the city and from the employees to fund that trust. In the last year we have had more than normal large claims and so that has accounted for quite a bit higher claims cost than we had anticipated when we set our rates. So, of those we had three NICU babies, which are a million plus for each one -- or for all of those together. So, they are about 300,000 plus each. Then we had two patients that have a really high medication -- quality of life medication, which are about 300,000 apiece as well and, then, we also had a -- a cancer patient on our plan. So, although we can anticipate some of those things through our actuary, we don't anticipate all of those. In addition, as I -- as I had already mentioned, this slide is actually a little bit old, so it's a couple weeks old. That -- that number has now grown to 194,000 and growing, but we can account 191 based on this slide 1 ,002 COVID-related costs, whether that be testing or immunizations or hospitalization or anything like that. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Is it okay if we jump in with questions? Okay. Or maybe just a comment. The previous two slides I think we were a little bit uncomfortable, just because this is the reason we all have insurance; right? Is in case something catastrophic happens and I certainly wouldn't want any employees to feel singled out or anything like that. Life happens and, you know, actuaries can't predict what's going to happen, but I just wanted to say that I -- this is the reason we have insurance. My broader question is as we are looking at this I -- I think we have seen multiple budget amendments from what I recall a couple of years in a row for the self-funded trust. Do we need to change how we are budgeting for it going forward? That's like my broader question. Nary: We have only had one actual budget amendment and so -- and that was for money that was already funded and it was just -- and maybe Christena can explain this. We have only had one. So, we haven't had a number of them. This would be the second one. Barney: Yeah. And -- and to address, you know, your concern about the previous slides, those are just to illustrate a picture and kind of get the Council comfort level that we are not just arbitrarily coming and asking for money, there is a reason behind that. Not at all that we don't want people to use their benefits, because we do and if you need care, get care, but this is just kind of the cost of doing business. If we were fully funded we would end up paying for that anyway in a double digit rate increase. We are just seeing it in a Page 11 Meridian City Council Work Session Item#1. March 8,2022 Page 9 of 25 different form, because we are self funded. Nary: Well, I think -- I guess one of the things we want to make clear to all of you is but for COVID this very identifiable cost that was not anticipated as part of the actuarial process, we wouldn't be here. The difference we are talking about is the Department of Insurance is wanting us to correct this deficit that's in our reserve and, then, just move forward from there. We have --we --the Mayor's office in their future ARPA request might include this request of the COVID, because it does qualify. That's a decision for the Mayor's office and the Council to make it a future discussion. But regardless of whether that qualifies or not, the Department of Insurance would like us to right that, but in my opinion -- and Christena can correct me if I'm wrong -- if we were only here about that difference of 65,000 dollars, we wouldn't be asking for a budget amendment. I don't think they would have the same concern, because, again, the cost of doing business does catch up. All the costs that we would anticipate -- and even though there were higher claims than we normally would have anticipated, can get absorbed through the cost of how the business operates the trust. So, the concern would not be the same, but for this very one significant expense. I mean all those other things are things we can anticipate. The high cost of pharmaceuticals, again, I think all of you are aware out in the marketplace how that has changed significantly over the years. I tell people all the time in my trying to educate folks, if you watch a commercial and it tells you they will help finance your medicine, it's because it's super expensive to buy it and you can't afford it and they already know that, those are expensive medications for people. Our view from the trust is if that's what your doctor says you need, then, that's what you need. That's what the cost of this trust -- or any trust or any insurance plan is going to be. We get -- we understand that. That I don't think is the concern or issue that we are trying to address. We are really trying to address an anomaly that none of us could have anticipated. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks very much. And just curious, I mean it looks like a large dollar amount, but relative to the total amount I'm assuming that on a percentage basis it's within a standard deviation -- or it's a small percentage. Can you -- can you frame it up in a percentage of our reserves or some other metric that would put it into context? Barney: You are asking an HR person to do math on the fly. I do know that our contributions -- our annual contributions are roughly 7.2 million. Strader: Thank you. That -- that's very helpful. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I'd like to ask a question along those same lines. So, the 180,000, Page 12 Meridian City Council Work Session Item#1. March 8,2022 Page 10 of 25 approximate, budget amendment from last time, was that for fiscal year 2021 and, then, this now is for our current fiscal year? Is that -- okay. So, this is an estimate that will cover the difference -- if I understand correctly, the budget amendment from last year that -- that was 185, 181, something like that, the actuary also had attempted to -- to do an accurate accounting, but didn't anticipate COVID, and we are kind of here again. Is -- is this going to cover -- is this budget amendment going to cover us for the rest of the fiscal year '22? Like '21, '22? Barney: Yeah. Council Woman Perreault, so that 185 that we came before you in the last fiscal year was for the surplus. So, the trust has to have a reserve of three months and, then, also a surplus and that is for incurred, but not reported claims, and we -- when we self funded were not aware that that was a requirement until last year and so that's why we came before you for the 185. This 254 is to kind of set the record straight, get our reserves that our surplus where they should be, yes, to get us through this next fiscal -- fiscal year. There are some things we can't anticipate. Large claims, more employees with larger families, or people with medical issues coming in our plan. So, I can't say for certain that we won't be in front of you again, but for right now this should get us through this fiscal year. Perreault: Mr. Mayor, follow-up question on that. Simison: Council Woman Perreault. Perreault: So, is the surplus a percentage of the total contribution and will that go up because our costs have increased? Are we going to need additional beyond the 185,000 now, because our claims are higher? Barney: No. That's reevaluated each year and typically it's accounted for in our rate development and so when we just establish what our rates will be for the next plan year we embed that in. Perreault: Does this now put us past the savings that we had in the former way of -- the former plan that we had with Blue Cross? This -- is this -- the self funding no longer a benefit to us I guess is my question. Barney: So, we went full funding not necessarily to make money, we did it to be able to allow some better plan flexibility and I think in this market when we are trying to hire and so as everyone else, that has given us a leg up, being able to have some added programs that we weren't able to have before. Like I had said earlier, we are going to pay for this one way or the other. So, if we had been fully insured we would have had double digit and there are area competitors that had 20 plus percent increases this last year to account for those higher medical, the higher claims, the COVID costs and all those things. We didn't encounter that, we only encountered just below a 7 percent increase, but you end up paying for it one way or the other. Now we are in front of you asking for additional funds to make sure we are compliant with UI. Page 13 Meridian City Council Work Session Item#1. March 8,2022 Page 11 of 25 Simison: I didn't know if you guys got through all your presentation or -- Barney: Yeah, I think so. Simison: Okay. Council, additional questions? Bernt: Mr. Mayor? The only question I had that you addressed, Bill, in regard to maybe using ARPA dollars or COVID federal dollars, whatever, to cover those costs and so maybe that can be a conversation at a later date. Nary: I would anticipate that is going to be a conversation. Bernt: Good. Thank you. Simison: Mr. Hoaglun, do you have anything that you would like to add or do at this point in time? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: As a matter of fact I would. I would like to move approval of a fiscal year 2022 budget amendment in the amount of 254,000 dollars for employee health benefits trust funding. Cavener: Second the motion. Simison: I have a motion and a second to approve Item 16. Is there discussion? If not, Clerk will call the roll. Roll call: Borton, absent; Cavener, yea; Bernt, yea; Perreault, yea; Hoaglun, yea; Strader, yea. Simison: All ayes. Motion carries and the amendment is agreed to. Thank you. MOTION CARRIED: FIVE AYES. ONE ABSENT. 17. Finance Department: Quarterly Update for Fiscal Year 2021 Audited Financial Results Simison: Next item up is Item 17, which is the Finance Department quarterly update for Fiscal Year 2021 audited financial results and turn this over to CFO Lavoie. Lavoie: Good afternoon, Mr. Mayor and Members of the Council. It's been quite a while since I have seen you, so it's good to see you again and I appreciate the time to allow us to present to you the quarterly update, which is, actually, your fiscal year 2021 financial Page 14 Meridian City Council Work Session Item#1. March 8,2022 Page 12 of 25 results. As you know -- or as you saw on the Consent Agenda, we did supply you the fiscal year '21 audit report as presented by the independent auditor Eide Bailly. Again, we presented to you on the Consent Agenda this year there were no significant findings or material items to present to you and the Eide Bailly auditors had no personal comments to deliver to you, so we just kept it on the consent. We do want to let you know that if there were material findings or if there were items of interest or if there was comments by the auditor we would have presented both in a more detailed fashion. But that is why it's on consent. It's a clean audit and so, therefore, we just left it on the consent and what we will provide to you instead -- or -- today anyhow is the actual results from fiscal '21. We would provide this report to you either way. Instead, the auditors would have presented the audit report, but, again, that's on consent, it's a clean audit, so, again, congrats to you and your city members for executing the budget that you have asked them to do. Again, you have mentioned procurement proclamation today. Again, people are following the policies that we have in place, so, again, appreciate the support that you give to Finance, the team, all the employees, to meet the clean audit that we were able to deliver you and your citizens this fiscal year. So, with that today I'm going to go over the fiscal year '21 audited results. I'm going to compare the budget to the actual results for you for fiscal '21. We will start off with the General Fund, move to the Enterprise Fund, and, then, we will touch on the impact fee fund. Within each fund I will describe to you what impacts we had to the overall fund balance for each fund. So, we will go revenues, expenses and overall impact to the fund balance. So, with that let's start off with the General Fund. So, this is -- this first section is just going to be the revenues. So, discuss the results of the revenues for fiscal year '21 and for fiscal year '21 at the end of the day for all the General Funds we ended up at 17 percent higher than we budgeted for. So, when we stood here back in -- I guess 2020 to present the '21 budget, we ended up 17 percent higher than we expected. The largest percentage difference that you will see on this graph is within the charges of service -- or for services and this is due to the golf course. We back then did not put a budget into the financial system, because we did not know what to put in there. So, therefore, the actuals came in with no budget. So, therefore, the actuals are higher than the budget, so it's a -- it's a little funny, but that's the reason you see charges for service higher than the budget, because we did not establish a budget at that moment for the golf course. Going forward for fiscal '23 this will be our first year that we will establish a budget for the golf course. So, just to let you know you will probably see this result in '22, because we don't actually have a budget in '22. Last year we stood here in front of you we did not establish a budget. So, again, you might see this same situation for '22 actual results, but when we get there we will go there, but, again, '23 we will establish a budget. In enter -- intergovernmental revenues, again, you will see we are off by 22 percent. This is mostly due to the strong sales tax revenues. You have heard about it probably in the news that sales tax revenues in the state of Idaho are very strong and this -- the largest contributor to that over budget is for sales tax revenue. During 2020 of April when we established our revenue forecasts, COVID was still pretty prominent and we went pretty conservative on the sales tax revenue. So, that is a result from sales tax revenue. So, again, the property taxes ended up two percent higher -- 2.4 percent higher. We are very happy with that projection. We do want to remind everybody that property taxes is our number one revenue source by far, as you can see on this graph, so we want to always make sure we manage our property taxes Page 15 Meridian City Council Work Session Item#1. March 8,2022 Page 13 of 25 to the best of our ability, since it makes up the majority of our revenue streams. The licenses, permits, sales tax revenue, those are all more variable. If sales are up you get more. If sales are down you get less. Development same thing. Less permits, less revenue. Property taxes is very solid for us. Houses usually don't get up and leave. Commercial buildings usually don't get up and leave the city. So, we know we have a very sound solid revenue source for the City of Meridian, so that we can provide public safety, parks and things. So, again, we always want to protect and manage our property taxes to the best of our ability. So, those are your revenue sources for the General Fund. Now, we are going to go into expenses. We will go personnel, operating, capital. Same kind of layout. I will go and try to get these -- to these pretty quickly for you. Overall the city's General Funds expended 97.6 percent of the budget. So, very very good. Our six year average is 90 percent. So, again, we did very well from an expenditure standpoint for the personnel. The largest percentage gap you will see there is going to be 90.7 for community development. The gap for that is primarily due to vacancies. Again, very difficult hiring period right now. The largest dollar value variance is going to be the police department, about a million dollars, quote, unquote, left on the table. Again, it takes a while to get the hiring movement for police and we respect that. We understand that. So, that is the main reasons for those two differences. Mostly just hiring troubles, hiring timelines, hiring difficulty. You will see the Parks Department is a little over budget and, again, that falls on to the golf course. We didn't have a budget for personnel, but we have the expense. So, again, therefore, we were not able to represent the budget accordingly. So, that's why you will see this is a common answer for parks, just give you a heads up, but that is why you see that issue for the Parks Department. We did not establish a budget. Next section is going to be the operating -- operations. The city ended up spending 78.8 percent. It's a little bit lower than our six year average of 82.2 and this is primarily due to -- you will see in the admin division. If you remember we budgeted 2.5 million for Linder Road, so that moves my budget with no expense. We had grant monies for COVID. Again, that moves my budget up, but we didn't -- haven't expended them. So, therefore, my budget is much higher than my expenses, so that's why you see that big variation in the admin. We will get to that point of spending it. We are taking that money forward in '23 or '22, so that's why you see the large gap there. Linder Road, CDBG, and Cares Act money, we just haven't gotten around to spending those monies, but we will in '22. Again, Community Development you will see exceeded by 33 percent. That's due to the large demand for development and growth. So, for all the expenses you see higher here, they also have an offsetting revenue. So, they would only incur these expenses if they have the revenue source to it. So, again, that -- it is scary looking, but just let you know we have offsetting revenue, because for every permit pulled we have an expense associated to permit, so they are kind of one to one. And, then, Parks Department is over budget because of the golf course. Last item for expenses for the General Fund would be capital. For the city for fiscal '21 we spent 41 .4 percent of our total budget that the citizens approved for us. So, what that equates to is 8.4 million dollars not spent. So, of the -- all the bars you add up, we left 8.4 million unspent. We have carried 7.7 into this fiscal year. So, when you add it all together we should spend about 13.7 of the 14.5 million dollars over the two year period. Sometimes capital projects don't get done in a fiscal year, so we have to carry it and that's what you are seeing here. Of the unfinished projects of 8.4 million, we are going to carry 7.7 into next fiscal year. Page 16 Meridian City Council Work Session Item#1. March 8,2022 Page 14 of 25 So, again, we will continue to let you know how we are doing on these projects, but that is why you see that and, again, we will carry that into the next fiscal year. The largest number is going to be in the Police Department you see there, but they have got Scenario Village, precinct construction and police station improvements, which, one, I think-- I think Scenario Village is actually done. So, that expense has already been taken care of and, then, the improvements I know are underway right now and, then, the precinct, again, you are very familiar with where we are at on the precinct. So, overall those are the revenues, expenses for the City of Meridian. So, again, General Fund finished 17 percent higher on revenues, 97 percent on personnel, 78 on operating and 41 on capital. Again, these are good problems to have, to have more revenue and budget and, then, less expenses than budgets. Again, a great problem to have for the City of Meridian. With that these are the results. So, when you take all the revenues, minus all the expenses, that equals excess revenue or what we call net income or net loss. So, this is the -- these are the results for the General Fund for fiscal year '21. We ended up adding -- increasing our General Fund fund balance by 16.79, so we increased our fund balance by that level. These are the contributing components to that. Impact fees, again, as a reminder we have a save before we spend model here in the City of Meridian. So, these funds that we are saving we are going to spend at a later date for capital projects. So, we added 5.7 million to the Impact Fund, saving up money for fire stations, park development, police stations, community development. You see the numbers according there. So, again, we added 16.7 million to our fund balance for those projects, such as fire stations, community center, pathways, Linder Road overpass, potential other projects, Community Center, parking garage and precincts. So, again, we are saving this money for a future reason and that's what our annual comprehensive financial plan management is. We do a five and ten year projection on what we believe we need to use these dollars for. So, again, that's the results of the General Fund. Again, we added to the fund balance. But, again, we have a ten year plan to spend -- expend more than what we have available in our ten year projection. Happy to answer your questions about General Fund. If not, I will jump into Enterprise Fund and their impact and they will look very similar to the flow. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks, Todd. You know, I -- I understand; right? So, we have a large General Fund balance that's growing. We haven't spent this money yet on a lot of large projects. When you kind of smooth that out, though, and assume that we will build our fire stations, we will build our police precinct and you map that out, do you think that we are considering the next five and ten years ahead in terms of where we should be in terms of reserves, in terms of our actual fund balance? Are we ahead of what we would have budgeted or are we behind? Are we right on track? Just give me a sense for what we anticipate and kind of how that stacks up. Lavoie: Sure. The reserves I can answer. We are right -- we are right where we need to be. We are following the city policy that we have adopted, so we are great on reserves. We are in good shape for emergency and operational reserves there. So, the question I Page 17 Meridian City Council Work Session Item#1. March 8,2022 Page 15 of 25 think we need to manage is -- is how is the unreserved -- the uncategorized value. That one -- that portion of the fund balance did not increase very much. So, again, to answer your question how are we at the five year and ten year mark, right now we have a balanced five year CFP. So, that includes all capital, personnel, and operating needs of the city. But after the five year mark we don't have a fundable plan -- which is fine, that's --that's within our guidelines. So, are we ahead or behind it? I mean I guess the question is do you want to have a ten year fundable plan? Then, the answer is we are behind, because I don't have enough funds or nothing but projections, but to me I think we have a very comfortable financial plan -- position. I believe what Robert and the department has put together from a needs assessment for the next five years is right on plan. The 16.7 million, again, a lot of that was from the impact fee fund, which we are saving for. A lot of that was for the Capital Improvement Fund, which we are saving for. We know we have these projects and that's why we put in these revenues in place, so we can save before we spend, because we have two stations, we have Discovery Park, we have a potential garage. So, I think we are right on par for our five year plan. A ten year plan -- I think that's a different discussion we can have offline, but five year plan I believe the Mayor and his directors have done great. Strader: Mr. Mayor, a quick follow up. Simison: Council Woman Strader. Strader: So, you know, if we look at that -- okay, it's fundable. Does that include any assumption about property tax, taking the level three percent within that fundable five years? Lavoie: The revenue projections that we use in our CFP do take into consideration that we are taking the full maximum value or available value of property taxes, yes. As they are written today. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Fair point, Todd, and it is very frustrating for all of us to just have a constant -- constant potentially multiple changes to the property tax system. Who knows what will happen. But thank you for the commentary. Lavoie: Thank you for the questions. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Todd, when it pertains to our uncategories to revenue that is coming back into the General Fund and through the Community Development Department, I guess those Page 18 Meridian City Council Work Session Item#1. March 8,2022 Page 16 of 25 two specifically, is the change to the fund balance consistent what we have seen over the past three to five years? Is it more? Is it less? I guess the question I'm trying to get is -- is '22 -- is fiscal year 2021 an anomaly or consistent with what we have seen over the past few years? Lavoie: Fair question. I did not analyze the -- and, Luke, I appreciate the question. What portion -- can -- 7.4 of this is for capital projects we had this year. So, I would have to look did we -- you know, that's the biggest chunk of this. Like is it going to be 7.4 associated with the impact fee funds and, then, the three point -- the three million dollars there -- that's a great question. What portion of the 16 is represented by unfunded -- or unfinished capital projects as compared to years past. Cavener: Right. Simison: Great question. I will have to get back to you on that one. Cavener: Fair enough -- Lavoie: Yes. Cavener: -- Mr. Lavoie, I appreciate it. Lavoie: So, thank you, but we will get that answer by tomorrow for you guys. Bernt: It looks like Luke won stump -- stump the CFO. Lavoie: Yes, he did. Simison: That's not what it's called. Lavoie: I have a feeling that Jenny and Brad might be able to get you the answers before I even get off this podium, so, hey, we will see. Simison: Okay. I think -- Lavoie: Any other questions about a General Fund? Again, appreciate the questions. Great-- great questions. Okay. We will jump into the Enterprise Fund. This is our second major fund that we report on to the citizens. Again, same layout. We will start with the revenue sources first. Overall the Enterprise Fund ended the fiscal year 9.4 percent higher, so we took all of our budgets, took -- took all of actuals and we ended the year 9.4 percent higher than we thought we would have been, you know,April of'19. The estimate for water and sewer -- again sales, right on par, right where we want it to be, off by two percent. We love that. The assessments are development based. So, again, we were a little bit conservative. Development came in a little bit stronger than we thought and that's what you are seeing there is development is stronger than our conservative projections on growth and the other two are mostly flat on four percent. So, as you will see that the Page 19 Meridian City Council Work Session Item#1. March 8,2022 Page 17 of 25 sales, again, are our most dominant -- our largest revenue source. Again, this is associated to your water and sewer bills and, again, we want to protect to make sure we manage those revenue sources the best that we can. Next we will get into personnel expenses for the Enterprise Fund for the fiscal year 2021. The Enterprise Fund ended the year at 93.2 percent, which is higher than their six year average of 90.3. The largest variance here from a percentage standpoint is the MUBS department and this was associated to a position that was on the books in 2021 and in 2022 the position was removed. So, now that position -- FTE budget has been reduced and, hopefully, in 2022 you will see it closer to 98, 99 percent. Let's see. What else? And I think those are the -- everything else is pretty -- pretty flat one and pretty good. Next one we have is the operating expenses for the Enterprise Fund for the fiscal year. We ended up at 81 percent, which is right on average at 81 percent for six years and as you can see the largest gap that we have on this screen is in the Public Works Department and just like the other departments, that was because of one million dollars in grant dollars for COVID we had not expanded at that time. So, in '22 you should see that expanded, but that -- of the gap -- it's 1.1 -- one million max up the grant dollars and, then, the water department is -- they left 17 percent on their books, which is about 700,000, and this was related to professional services and water meter acquisitions that did not come to fruition for fiscal '21. That gets us the capital. Capital we spent 21 .9 million of the entire budget for fiscal '21. So, that value was 24.5 million. So, we asked for X -- or we didn't -- we spent 21 percent, which is leaving the difference of 24.5 million. Working with the Enterprise Fund team they requested from the Finance Department to carry 24.4 of that million -- five million. So, again, over the next two years they will spend 99.9 percent of it. It's just timing, construction, materials. You guys are all familiar with that. So, they have asked us to carry basically all 100 percent of the 24.5 million into this fiscal year, so they can complete the projects and the next year we will give you an update of how they did on that. So, the actual results for the entire fund itself, again, revenue is up 9.4 percent. Personnel, operating, and capital actuals are below. Again, great problems to have for the city. And with that -- again, the Enterprise Fund is the same way. We have a save before we spend model. We project out five to ten years in our fee management forecasts. In this case we added 20 -- 21.8 million dollars to our fund balance. As a reminder, 24 million we need -- we need to carry forward into fiscal year 2022, which tells you that we had planned to use fund balance in fiscal '21 . Hence why '24 is larger than '21. I can't add more than I'm using. So, we are going to continue to use more fund balance, because we are a save before you spent model. So, of the '21 1 would say 100 percent of that is already accounted for within 24 million dollar capital carry forward request that the Enterprise Fund requested. And, again, we apply the same forecasts approach to the Enterprise Fund. We do a five and a ten year forecast to make sure that we have enough funds in our CFP request and our fund balance to meet the needs and these are the four components that we believe and how they added or not added to the overall Enterprise Fund. So, with that that is the look at the Enterprise Fund. Happy to answer any questions if there are any. And I don't know the answer to whether or not this is abnormal or normal from a capital expenditure position. Simison: Council, questions on the Enterprise Fund? And just like the budget, generally good on Enterprise. Page 20 Meridian City Council Work Session Item#1. March 8,2022 Page 18 of 25 Lavoie: Generally good on Enterprise, yes. Well, that gets us to the impact fee fund. Again, by state statute I have to report to you the impact fee funds separately. So, these are the results for the impact fee fund. These are 100 percent driven by development. You approve all the permits. The permits generate revenue. These are results of your actions on permit approvals. Overall the revenues for the -- sorry -- impact fee fund were 20.8 percent higher than what we thought were --we were going to get and that's primarily due to development being higher and faster than our projections. We are going to go department by department. The fire department ended the year at 43 percent higher in revenues and they spent 16.2 percent of their operate -- or the capital requests that will be expanded pretty quickly with Station 7 and 8, the bids coming in, so all this money should be expended -- not by this fiscal year, but some combination of this fiscal year and the following fiscal year. So, we will expand all these dollars available on those two fire stations, because we are a save before you spend. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: So, that was my question is -- I don't know if you know this, because you are not the fire department director, but are we seeing cost increases on our bids such that it's going to eat up all of the additional impact? I mean some of-- some of the Fire Station 8 is being funded by the General Fund. So, is this going to -- Simison: March 21 st. Bids are opened on March 21 st. So, we will know then. Perreault: I'm sorry? Simison: March 21 st is when the bids are open, so we will know -- Perreault- Oh. Okay. So, we don't know yet. Okay. So, we don't have an idea if we should anticipate that this is actually going to benefit us. Okay. Thank you. Lavoie: Fair -- fair question. We should know by the end of this month where we stand. Let's see. So, that is the fire department. The next department we are going to report on is the Parks Department. Parks Department ended at 11 .5 percent higher in revenues and they spent 58 percent of their budget. Again, that's mostly for Discovery Park. All these funds are carried into the next fiscal year, because we do save before we spend, so we always just carry these monies. When we have enough monies, then, the department is allowed to expend the monies on said project following the impact fee study. And the police department ended at 22 percent higher for revenues in spending 67 percent of their budget. Again, those are the precinct projects for them. So, overall what you see is we spent that we had 20 percent more in revenues. We spent 35 percent of our expenditures. Again, these are all great signs on our financials. At some point in time, probably in '22 and '23 the expenses will be much higher, which is what we want to see, because we are saving before we spend and that's how we manage this particular budget. At the end of the day these -- this is what we did for the impact fees. We Page 21 Meridian City Council Work Session Item#1. March 8,2022 Page 19 of 25 increased our fund balance by 5.7 million, which we will expand over the next two years for stations, precincts, and Discovery Park. So, the plan is working. The plan is being managed. We are collecting the revenues that we projected and, then, we will expand the revenues according to the impact fee study that we currently are following and, then, this calendar year we are conducting an opening of the impact fee study. So, we will be standing back in front of you most likely in August to give you the results of that study and, then, we will work that plan. So, any questions on impact fees? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Todd, recognize that the increase in impact fees is because of the increase in growth and so is there concern or should the Council have concern about the -- I don't know if it's the longevity or the predictability, I guess, of impact fees. I know that departments often use that to kind of project some of their capital projects and, you know, it's -- it's great to see increased revenue in the impact fees, but I guess part of me worries like that -- there is a point in time when Meridian is going to be built out and there is a point in time where we won't be able to rely on those impact fees and so making decisions today or talking about plans for ten years from now without having that predictability -- I guess is there any concern from the Finance Department about how we are looking at impact fees or how we are using that information to plan for future stations or assets for the city that are -- that are impact fee eligible? Lavoie: Fair question, Luke, and I -- I agree with you at some point in time we are going to slow down in growth and assessment based revenue -- impact the base revenue won't be the approach that we will go. We will follow 99 percent of all the other municipalities in America. We will be debt based. When we need something we borrow and we pay for it through that direction. We are still in a high growth opportunity, so we have the ability to collect revenues at a timely basis where we can expand it within the ten years, because if you only sold two permits a year for the next ten years you would have to refund the money, because state statute says you have to refund it in eight years. You would never collect that. Based on our current numbers we see us still growing to almost, what, 200,000 people by 2050. So, is their growth? The growth is still here. I agree with you at some point in time when we analyze the growth data on an annual basis, when that number gets to the point where we don't think the return on investment is there, because we cannot expend fast enough following state code, then, I agree with you, Luke, then we stop doing impact fees, we stop doing assessment fees, because, then, you have to follow the -- 99 percent of the other American municipalities, you go debt based, because you don't have the growth, you are more just a -- let's maintain and we will get that -- I don't see that for quite a while. In fact, I think it's -- well, with 200,000 people that they might be projected for 2050. So, I think we have a lot of growth still headed for the City of Meridian to continue to manage impact fees and to still allow the city to follow the state statute that allows us to have growth pay for itself. I still think it's a sound approach for the City of Meridian and a revenue source to relieve the property taxpayers. Page 22 Meridian City Council Work Session Item#1. March 8,2022 Page 20 of 25 Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Please forgive this simple and perhaps ignorant question, but how do you go into a negative on impact fees? How does that work? Because I assume you can only spend what's in there. So, is that -- is the assumption that there is additional impact fees coming in the following fiscal year? Lavoie: No. Fair question. So, this is a 12 month look at only. So, that means we save before we spend, so we have collected, collected, collected, collected. Now on a 12 month basis we only collected X amount of revenue, but we expanded a lot, because we had all this savings money. So, we are spending our fund balance that we have been saving for over time. So, this last 12 month window we expended more than we collected in revenue, which is fine, because it's a save before you spend. You will see this next year in the fire department. You may only collect 1.9 million in revenues, but one station is going to be more than 1 .9 million dollars in that one small window. Yeah. Perreault: You are not showing the entire -- this is not a reflection of the entire impact fee fund for the police department, it's just a 12 month revenue. Lavoie: You are correct. Perreault: It's the expenditures. Okay. Lavoie: Yeah. Sorry about that, Jessica. This is a 12 month window only. Yes. Any other questions for impact? Yep. Again, appreciate the questions. Again, as a recap of what we have done today, showed you the actual results for fiscal '21. Again, the City of Meridian is very healthy financially. So, kudos to you guys. Kudos to the team for getting us to where we are at. I presented the changes to your fund balance and, then, the impact fees. The next quarterly update from me -- it's going be mostly demographics. Kind of answer what Luke's talked about. What does the growth look like? What do the numbers look like? What are we using to present to you the fiscal '23 budget? What are the assumptions we are going to use to present to you the -- as the fiscal '23 budget and also our five and ten year forecast. So, that's what you will see from me next from a quarterly update and that's what I have from a presentation and happy to answer any other questions. Simison: Council, any last questions for Mr. Lavoie? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just to comment. Todd, you thanked us for, you know, all of the good work that gets us a clean report. I -- audit report. I want to say thank you to you and your staff for Page 23 Meridian City Council Work Session Item#1. March 8,2022 Page 21 of 25 an exceptionally clean audit report. I mean this is the stuff that if cities don't pay attention they can get into trouble and we have a team with you and your folks -- just do a great job and -- and keep us well informed and going in the right direction and make sure that there is no questions or issues and just like procurement where we did the proclamation, they make sure that we are following the law, there is no questions, there is transparency, so I really appreciate that and I don't know if the citizens really realize the -- the great team and the work that you guys do, but we do, so on behalf of the citizens thank you for what you guys do. Appreciate it. Lavoie: Appreciate the good word, Brad. Again, it's --we take a lot of pride. It's our honor to deliver a clean audit report. In 2016 when you appointed me to this position that was my job and, again, the team is the one that does all the work. You know, I kind of get to stand here and take some of the credit or take -- not the credit, but it's your city, your employees, all the employees are part of this approach. There is no way that the 25 of us in Clerks and Finance can make this happen. It takes everyone to follow the request and as Keith mentioned earlier, sometimes we are the bad guys, we have to kind of say no. But, again, we appreciate -- we take a lot of honor and pride in delivering you and your -- and the citizens a clean audit report and, hopefully, we will do it again this year. Again, thank you, Brad. Simison: Thank you, Todd. Lavoie: Sure. Thank you. 18. Parks and Recreation Department: Lakeview Golf Course Capital Projects Bid Results Discussion Simison: Our last item is 18, Parks and Recreation Department Lakeview Golf Course capital projects bid results discussion. I will turn this over to Mr. Barton, who can fly us through this. Barton: I will do my best. Thank you, Mr. Mayor and Council. As you remember, last summer we worked with the National Golf Foundation to do a strategic plan for Lakeview Golf Course. Part of that strategic plan was to come up with, you know, identify the needed capital improvements and come up with a capital improvement plan, which they did. They -- they broke that up into start-up costs and, then, three different tiers. Tier one, two, and three. Tier three is maybe way, way, way out in the future. You know, major modifications to the course. Not just capital improvement type projects. So, we took that and then -- and together with some knowledge that we have after operating in the course for a year and a half, we had a set of construction documents prepared for the irrigation system replacement, which is a pump station, irrigation system replacement and, then, also at the same time what we did is we -- we overlaid a cart path plan onto that irrigation plan. So, we could put that out to bid, we could get kind of a -- bring back a menu of items for consideration and we are here today to talk about that. But just for -- just kind of a really brief update, the start-up costs that were identified by the National Golf Foundation were mainly equipment and some safety mitigation. The safety -- some of the safety stuff Page 24 Meridian City Council Work Session Item#1. March 8,2022 Page 22 of 25 has been done by the in-house crew out there, just out of the operating account. The equipment has been purchased, along with a new set of golf carts and, then, even -- and tier one kind of said purchase the remainder of the equipment. So, we have purchased all of the equipment and the golf carts and we have been making good progress on mitigating some of those hazards that have popped up over the -- over time. So, now we are -- now we are down into the meat of the capital improvements. We -- it took those construction documents -- we contacted five certified golf course builders that we know can do the job. We talked to them ahead of time, said, hey, this project is coming, you know, what do we need to do to get it fit into your schedule? We wanted to get as many bids as we could. We put the project out to bid formally. We left it out for six weeks and at the end of the day we got -- we got one bid and after talking to the other four providers that declined to bid on it, they said just -- you know, they just don't have the help to take on anymore work. We gave them -- we gave them 300 days to -- to start and finish the job. So, we were thinking, hey, this could fit into somebody's schedule if they -- if they needed to start in November or maybe next spring it would be a good fit. So, even that didn't really produce any results. But we do have a -- we did have one bid. We feel it's a good bid, because it's actually a little bit less than an opinion of cost from our consultant that drew the plans. That opinion of cost was given to us in the middle of December, so we know that -- and we didn't open the bid until a week and a half ago. So, we know there has been a little bit of cost escalation in between times, so based on the -- based on the bidder, the reputation they have, they just finished a project for the city of Idaho Falls, they come highly recommended. We have -- we have a -- we have a qualified contractor that can do the job that's in line with the opinion of cost. So, with that we have brought forward three different options and they -- there is -- without going through the entire list and reading that, hopefully, you have had a time -- time to look at it and I will be happy to answer any questions you have, but option one is our preferred option and that is the irrigation system replacement, along with a pump station. It's also for cart paths and this option, if you choose to move forward with this, exceeds our current budget of 2.69 million. This option would require an advancement of our -- our -- the funds that we have kind of set aside in the -- in the UP for FY 23 we would propose to bring back a budget amendment to advance the -- to use our existing budget and, then, also advance that FY 23 money, so we could do this project all at one time. We think there is some real benefits to working it that way. In that, you know, the contractor has indicated that they could start in June and do the project this summer. So, it's disrupting -- it's disruptive to the course. We want to -- we want to minimize that disruption the best we can and we think that doing it all at one time is -- is going to just -- you know, rip the band aid off, get it done, disrupt the course, get the work done. The other thing is if we do that we will save additional mobilization charges should we kind of, you know, do part of it this year and maybe part of it next year. You know, we don't know -- obviously, we are going to pay the mobilization charge again and, then, in addition to that we think in this environment that there is going to be additional cost escalation. So, our recommendation is for option one, which is the entire irrigation system replacement, pump station and cart paths and, then, there is those list of allowances for Idaho Power and construction administration and -- yeah. So, with that I will stand for any questions you have. Simison: And, Mike, if I could just add to that from -- at least for me, in the way I got it Page 25 Meridian City Council Work Session Item#1. March 8,2022 Page 23 of 25 into my head from the standpoint is we add the money that we have been budgeted, we have the money from WARD, we have already received and allocated half towards this and, then, we have what's in the CFP for next year. Basically where -- we are taking all the money that we have either already allocated, received, or planned to use for next year to move this project forward in the summer at this time. There is still one more piece to this that was not included at this time. We just put the well -- which was mentioned. We are hopeful -- maybe we don't -- we have savings from the contingency or the pool costs aren't as much and that we can use some of those funds to put this project in. But that doesn't mean it wasn't big with this element, so it is separate and we can bring that back forward at the appropriate time. So, that's really why this was brought forward in this fashion was all the funds for this are identified, existing, or planned. It's just whether or not we are ready to pull the trigger and do it this year or if you say, no, the cost -- but I think the -- getting it done now allows us to get the course ready and the following year we will have a good idea about what the actual costs and playability and what the future of the course looks like, instead of having two years of a disrupted and partial play, which prolonged some of these long-term financial knowledge about the course. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: One of the things I like about option one, Mike, is the fact that it includes the concrete cart paths. I mean irrigation -- we know it's a need, it has to be fixed, and there is value to that and you kind of see, oh, hey, it's looking better than it did when -- once it's fixed. But cart path is immediate. People see, hey, they have put money into this. They are improving it, you know, as opposed to irrigation, you really don't see it, it's expensive, But I like the fact that we are also doing something that's visible to the public. Barton: Mr. Mayor, Councilman Hoaglun, that's a great -- great point. One of the things that -- in our conversations with the National Golf Foundation, they said you just bought a new fleet of golf carts and they are riding through potholes. You are going to -- you are going to beat them up, so --just--just to be clear, these cart paths are along the tees and at the greens. So, then, once you get on the fairway it's relatively smooth. It's where the existing gravel is right now. So, yeah, it would be -- it would be an aesthetic improvement for sure and also easier on our equipment. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you. Two quick questions. Is that 298,000 for fiscal year '23, is that the entire budget that's for the next fiscal year or are there additional funds in that? And, then, also is this delaying any other scheduled maintenance or improvements that would have been done in '23? Are we kind of exchanging this for something else that was planned? And, then, is -- can we assume that the course is going to be shut down for a period of time? Page 26 Meridian City Council Work Session Item#1. March 8,2022 Page 24 of 25 Barton: So, that -- yeah. The 2.98 million is the -- the amount that we have in the CFP for -- CFP for '23. There isn't anything beyond that. But what we would propose is that we would -- as -- there are some needs -- some patio improvements, maybe a new roof, depending on the outcome of the well, if we can save contingency and there is a little -- there is a difference between the amount needed and the CFP amount. We are hoping that we can apply that to the well and -- but what we would propose to do is run those other improvements through the budget process, put those in the CFP so we can balance that -- those needs with the other needs that everybody else has and, then, as far as the course disruption, really -- really what the irrigation crew does is they work on two holes at a time. The cart path crew works on nine holes at a time. But only -- so, they can still -- you can still keep the course -- the nine holes that are getting the cart paths can remain open. Irrigation crew is two holes at a time. So, depending on the outcome of this conversation, then, we would --we would come back. We need to make our pass holders whole, because they bought season passes based on a year around availability or pending whether, but there -- there may be some pro-ration of -- depending on the level of disruption, but we would -- those are future conversations. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. I like option one. I don't want to muddy the waters too much, but golf course improvements was a potential source of the funding. I just wanted to mention that. I don't know if that really affects the feedback that you are getting at this point, because we haven't discussed our ARPA funding, but just wanted to throw that out there, that that was an option. Not necessarily one that I'm advocating for, but I like option one and that isn't something we could evaluate. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: What was the recommendation of the golf course focus group? What was their -- what was their preference? Barton: We haven't specifically talked about bid results with the focus group to get -- to convene that group,just as a --their--their role is a little bit-- it's not a --they don't advise the Council necessarily. They are a citizen's group that is a sounding board that we really appreciate their help and input. I could say that if -- if we asked them would you rather have it done and -- and I have talked to a couple of members, just had side conversations with them, and they are -- they are like it is what it is. Get it done as fast as you can. Bernt: Mr. Mayor, I realize that there is -- Simison: Councilman Bernt. Page 27 Meridian City Council Work Session Item#1. March 8,2022 Page 25 of 25 Bernt: -- they -- they don't advise us, but they are all passionate golfers. So, that's the reason for my question. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I am in favor of option one as well. Simison: Okay. Well, this will have to come back as a budget amendment. We -- I think we have at least got the general direction for conversation. If there is some other conversations we need -- that you would like to have -- you know, I think talking to the golf course focus group has value in terms of some of the things that we may be talked about, costs, play expectations, some of those type of elements. At the end of the day, while this is a financial decision in terms of what -- you know, the best interest long term, is it -- is it cheaper to do it once or twice. I think that -- that was the basic question and, then, once we make that decision we figure out how the best way to approach the play at the course during that time period. Barton: Okay. So, next step for me -- two weeks from now I will be back in front of you with a budget amendment for 2.98, along with a contract for Heritage Links and that goes -- pending the outcome of those we will have Heritage Links at Lakeview Golf Course sometime in June. Thank you. Simison: Thank you, Mike. Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move adjournment of the work session. Simison: I have a motion to adjourn. All in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5.48 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON ATTEST: Approved 3-22-2022 CHRIS JOHNSON - CITY CLERK Page 28 7/tem 77 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Approve Minutes of the February 22, 2022 City Council Work Session Page 3 Meridian City Council Work Session Item#1. February 22, 2022 Page 20—20 Strader: I think part of what I'm struggling with is -- you are giving us information about approving it to help us -- as one of many factors about whether we should approve a development and I'm having a really hard time with making decisions on that basis, because I know you have all the tools in your toolkit and I just -- I already assumed away that you will use all the tools. But I guess what I'm worried about is more --when we have -- if we have a district wide capacity issue where those tools -- what is the limit of those tools is kind of what I'm trying to understand and I guess I would just highly encourage you, if possible, to aggregate your data and try to look at it and maybe -- I mean maybe we are missing something -- you know, for example, if you feel that you are losing share to education alternatives and that's one of the things that's driving this why the projections are incorrect, I would love you to tell me the reasons I'm wrong; right? But for now for me just some feedback. Just seeing, okay, here is how many you have approved that's going to be overcapacity. That in isolation to me is not a good driver of a decision of whether or not to approve a development. I just -- for me personally feel like we need to pull up a lot faster from that. But do you think if you could -- there is one piece of feedback for the letter specifically where you describe the amount of kids that are going to come in, I would highly encourage you to put the time frame of when you feel that they are coming, so we can understand that. Just having a number in isolation -- like, oh, there is a thousand kids coming in this one school when fully built out, that doesn't tell me a whole lot about when we might -- if I thought, well, we are good to be for sure 200 students over capacity in the next two years, that would put a different urgency level behind that, if that makes sense. Thanks. Simison: Council, any other questions or comments? Then with that I will say thank you, Jonathan, Marci, appreciate your time and interest. I don't think it will be the last conversation we have on this topic, but it's a good starting point and perhaps there will be an update by the time we get to the joint meeting, so -- with -- with the board, the next step conversations. Okay. Thank you. Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move we adjourn the work session. Simison: Have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5.42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 g 2022 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 23 Item#2. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Approve Minutes of the February 22, 2022 City Council Regular Meeting Page 24 Meridian City Council Item#2. February 22,2022 Page 55—55 Hoaglun: Mr. Mayor, I move we adjourn. Simison: Have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:16 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 / 8 / 2022 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 79 Item#3. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Knighthill No.3 Water Main Easement L8l ADA COUNTY RECORDER Phil McGrane 2022-023794 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 03/09/2022 08:17 AM CITY OF MERIDIAN, IDAHO NO FEE ESMT-2021-0137 Knighthill No. 3 WATER MAIN EASEMENT THIS Easement Agreement, made this 8th day of March , 20 22 between Oe$-04-i Mg�fl� ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and 13) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which Would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 EEI public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: r STATE OF IDAHO ) ss County of Ada ) This record was acknowledged before me on 174 "�Qlate) by rt&"aE�4 w Vt-IF (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of j4N le to r jl gt L L.LG. (name of entity on behalf of whom record was executed), in the following representative capacity: wA&"fi44 6.Vjg.- (type of authority uch as officer or trustee) (stamp) \�U��tuurrrrr��� A, p�� Notary ignature My Commission Expires: so &SLIC Z _ yffFOF1111j ' •P `�\``�� II" 110i Water Main Easement Version 01/01/2020 Page 82 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 3-8-2022 Attest by Chris Johnson, City Clerk 3-8-2022 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 3-8-2022 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Version 0 1/0 1/2020 Page 83 6�r Professional Engineers, Land Surveyors and Planners Ma5c:)n & 924 3`d St. So. Nampa, ID 83651 sso cta -t�s 454-0256 Fax(208) 467-4130 ��-1�. Ph (208) e-mail:dholzhU@masonandassociates.us FOR: JRW Construction JOB NO.: JN0721 DATE: November 18, 2021 WATER EASEMENT An easement of land being a portion of Lot 8 and a portion of Lot 9 Block 1 of Knighthill Center Subdivision No. 3 in the NE1/4 NE1/4 of Section 26,Township 4 North,Range 1 West, Boise Meridian, Ada County Idaho,more particularly described as follows: Commencing at the northeast corner of the NE1/4 NE1/4; Thence N 89' 38' 45" W a distance of 354.16 feet along the north boundary of the NE1/4 NE1/4 to a point; Thence S 00' 55' 12" W a distance of 70.00 feet to the northwest corner of Lot 8 Block 1 of Knighthill Center Subdivision No. 3; Thence S 00' 00' 00" W a distance of 238.66 feet along the westerly boundary of Lot 8 Block 1 of Knighthill Center Subdivision No. 3; Thence N 90' 00' 00" E a distance of 114.35 feet to the POINT OF BEGINNING of said easement; Thence N 00' 00' 00" E a distance of 5.00 feet; Thence N 90' 00' 00" W a distance of 94.48 feet; Thence N 00' 00' 00" E a distance of 7.50 feet; Thence S 90' 00' 00" E a distance of 62.93 feet; Thence N 00' 00' 00" E a distance of 12.00 feet; Thence S 90' 00' 00" E a distance of 10.00 feet; Mason �550C1a�'e5 fnc Professional Engineers, Land Surveyors and Planners Page 1 of 1 Thence S 00' 00' 00" W a distance of 13.36 feet; Thence S 90' 00' 00" E a distance of 51.24 feet; Thence N 00' 00' 00" E a distance of 12.97 feet; Thence S 90' 00' 00" E a distance of 10.00 feet; Thence S 00' 00' 00" W a distance of 24.11 feet; Thence N 90' 00' 00" W a distance of 39.69 feet to the POINT OF BEGINNING of said easement. A�-LA ►sT 4 93 6 a top� o oqRof ►o° � i Ho�.ti MASON&AS5OGATES,INC. ENGINEER5 SURVE MR5&PL4NNER5 Page 2 of 2 rrki ISITitFi WATER EASE'ME'/VN T FJC"113IT LOTS 8 & 9 BLOCK 1 OF KNIGHTHILL CENTER S BDMSION IN THE NE 114 NE 1A SECTION 26, T. 4 N., R. 1 W., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO 2021 -- --- ------ -- N89'38'45"W -- - - -2630.04' ----- -- --- -- - - - - -- -_—_ ' ze N 1/4 COR. 2275.88' 354.16' zs zs SEC. 26 3 ILLEGIBLE CP&F MST. b o i 2017072468 0 0 H i I , 118.81' M..00 14216 Q -} P - -------- ----- S -- - - ----------------------------------- 1216 ll ' I I PARCEL A o N Po-1 e I 1 0.e05 M. Z 0.799 A, I i II I I I I I I I I I li i I N I 111 I y O , 1 Parcel Line Table I 01 jjI II I 1 b W `I' ' f— LiN114.35 ection PLe�-_ _ _L_5--L3 -, -, 1,g � - -_._-- I i , 90-00'00"W L1— Li3 0'00'00"E " �--90'00'00"E I II L4 7.50 S0'00'00"E I L5 62.93 N90'00'00"E L6 12.00 S0'00'00"E L7 10.00 N90'00'00"E E. 1/4 COR. L8 13.36 S0100'00"E SEC. 26 CP&F INST. L9 51.24 N90'00'00"E NO. 2015-010827 L10 12.97 S0'00'00"E LI1 10.00 N90'00'00"E L12 24.11 S0'00'00"E L13 39.69 1 N90'00'00"W LEGEND ® Found olurninm cop monument 0 Found 518 inch dia. iron pin -------- Subdivision boundary line Lot Line -------------- Section line --------------------• Proposed easement line -------------------- Existing easement line WATER EASEMENT EXHBIT - - - - - - 26'ACHD permanent eosemen LOTS 8 & 9 BLOCK 1 OF KNIGHTHILL CENTER SUBDIVISION No. 3 -- -- -- ---- Cross Access Easement, ----------- Gravity irrigation Easement for Joe NO. JN0721 Settlers Irrigation District DWG No, SEWER WATER Adjacent lot fine Prolesslonal Engineers, a s o n Land Surveyors Tie line _ �_ &Planners SCALE: NTS REV. Q — Old lot fine ssoclates 4248dStSatl1'AW919eWf FIELD OK NO. PW)isaM rsrfAl4sra1oo DRAWN BY.. I DATE: JH 11118121 Page 86 77 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Shelburne South No.1 and No. 2 Sanitary Sewer Easement No. 2 Page 87 ADA COUNTY RECORDER Phil McGrane 2022-023795 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/09/2022 08:17 AM CITY OF MERIDIAN, IDAHO NO FEE 2 ESMT-2022-0128 Shelburne South No. 1 and No. 2 Sanitary Sewer Easement No. 2 SANITARY SEWER EASEMENT THIS Easement Agreement, made this 8th day of.March . 20 22 between SHELBURNE PROPERIES LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee"), WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EX ITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE, AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance- However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement V. 0 1/0 1/2020 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished_ THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. _GRANTOR- 1�Y1�61�0�- STATE OF I�p ) ) ss County of.Adt- ) l \a-►% aq c►- This record was acknowledged before me on (date) by R(Jy qPS . -.JOI 1'[jT' (name of individual), [complete the following if signing in a represen ative capacity, or strike the following if signing in an individual capacity] on behalf of eo tcc- (name of en 't on behalf f whom record was executed), in the following representative capacity: jWjwL YI %111WI film. (type of authority such as officer or trustee) (stamp) 4- - NotarMEGHAN E SMITH Expires: rot no NOTARY PUBLIC-ARIZONA q.'' 4 MARICOPA COUNTY COMMISSION#578551 r tiY COMMISSION EXPIRES March 9,2024 Sanitary Sewer Easement REV. 0 1/0 1/2020 GRANTEE. CITY OF MERIDIAN Robert E. Simison, Mayor 3-8-2022 Attest by Chris Johnson, City Clerk 3-8-2022 STATE OF IDAHO, } : ss. County of Ada ) This record was acknowledged before me on 3-8-2022 (date) by Robert F_ Si.,,ison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 I Sanitary Sewer Easement REV.01/01/2020 EXHIBIT B SANITARY SEWER EASEMENT PROPOSED SHELBURNE SOUTH SUBDIVISION FREEMAN FAMILY TRUST PARCEL LOCATED IN THE SW 1/4 OF THE SE 1/4 OF SECTION 28 T.3N., R. 1 E., B.M., MERIDIAN, ADA COUNTY, IDAHO I CS 1/16 I I I I I FREEMAN FAMILY TRUST PARCEL NO. S1128438586. I I o I ——— S89'14'43"E 238.11' 3- -——— o �o o o CN z N89'14'43"W 238.03' POINT OF BEGINNING I PERMANENT EASEMENT 4,761 SF - 0.109 ACRES �NNL LANA M MERIDIAN JOINT SCHOOL \!�, T R sG'PG DISTRICT NO. 2 I a' PARCEL NO. S1128346800 111 8 � Uj o N Q A"9T c FOF � 5 I � NTpN W. NPR o CU I (J) 28 _ S89'14'43"E 2660.54' _E. AMITY_ RD. 28 27 1/4 57- 33 - - BASIS OF BEARING 33 34 y 1ons 0 50 100 200 ELan4?1U veying and Consulting 231 E.5TH ST.,STE.A MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 fax www.Iandsolu[ions.biz JOB qn ig-ng Page 91 EXHIBIT A Legal Description Permanent Sewer Easement Freeman Family Trust Parcel Proposed Shelburne South Subdivision An easement located in the SW Y4 of the SE % of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at a Brass Cap monument marking the southwest corner of the SE %of said Section 28, from which an Aluminum Cap monument marking the southeast corner of said SE %4 bears S 89014'43" E a distance of 2660.54 feet; Thence N 0031'14" E along the west boundary of said SE %4 a distance of 940.13 feet to the POINT OF BEGINNING; Thence continuing N 0031'14" E along said boundary a distance of 20.00 feet to a point; Thence leaving said boundary S 89d14'43" E a distance of 238.11 feet to a point; Thence S 0045'17" W a distance of 20.00 feet to a point; Thence N 89°14'43" W a distance of 238.03 feet to the POINT OF BEGINNING. This easement contains 4,761 SF (0.109 acres) and is subject to any other easements existing or in use. Clinton W. Hansen, PLS Land Solutions, PC NPR LANp March 19, 2019 s QQ � � '101 j�9TF OF T�NW . NP Shelbourne South—Sewer Easements Q_�'--Land Survey(ng and Consulting Freeman Parcel-Perm Job No. 19-08 Page 1 of 1 Item#5. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Final Plat for Biltmore Estates Subdivision No. 4 (FP-2022-0007) by Engineering Solutions, Generally Located 1/4 mile South of W. Victory Rd., on the West Side of S. Kentucky Way and 1/2 Mile West of S. Meridian Rd. Page 93 C� fIEN DLAN HO MEMO TO CITY COUNCIL Staff Contact:Sonya Allen Meeting Date: March 8, 2022 Topic: Final Plat for Biltmore Estates Subdivision No. 4 (FP-2022-0007) by Engineering Solutions, Generally Located 1/4 mile South of W.Victory Rd., on the West side of S. Kentucky Way and 1/2 mile West of S. Meridian Rd. Request: Final plat consisting of 33 building lots and 5 common lots on 10.85 acres of land in the R-4 zoning district. Information Resources: Click Here for Application Materials Page 94 STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 3/8/2022 -�----------_�- ------w--- KEG Y MERI" LIM DATE: TO: Mayor&City Council FROM: Sonya Allen,Associate Planner ATE 5 208-884-5533 SITE 5 st �5 SUBJECT: FP-2022-0007 a ' Biltmore Estates No. 4 W.RARRMST. -- LOCATION: Generally located 1/4 mile south of W. Victory Rd. on the west side of S. Kentucky Way and a 1/2 mile west of S. Meridian Rd.,in the north 1/2 of Section eRI°""Gn LIMIS 25,T.3N.,R.1 W. I. PROJECT DESCRIPTION Final plat consisting of 33 building lots and 5 common lots on 10.85 acres of land in the R-4 zoning district for the fourth phase of Biltmore Estates Subdivision. II. APPLICANT INFORMATION A. Applicant: Engineering Solutions— 1029 N. Rosario St., Ste. 100,Meridian,ID 83642 B. Owner: Lee Centers,Biltmore Estates, LLC—PO Box 518, Meridian, ID 83680 C. Representative: Becky McKay,Engineering Solutions— 1029 N. Rosario St., Ste. 100,Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat(PP- 14-004),time extension (TECC-202 1-000 1) and associated conditions of approval as required by UDC 11-613-3C.2. Conditions of approval associated with the time extension require an additional 2.35-acres of common open space and site amenities totaling(4)points to be provided in the last two phases of development(i.e. Phases 4 and 5). The Applicant proposes 8-foot wide parkways throughout this phase and future phase 5 and additional open space through the removal of a building lot; a pickleball court is also planned which counts as (4)points and meets the amenity requirement. Page 1 Item#5. There is one (1)fewer buildable lot in Block 7 and more common open space depicted on the proposed final plat than shown on the approved preliminary plat. The remaining open space and site amenity points required with the time extension will be provided in the next and final phase of development.An exhibit should be submitted with that application demonstrating compliance with the conditions of approval associated with TECC-2021-0001. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 4/15/2014) -Revised All -..-.-._._._._._._._._._ .- -,. map LL xrsw MT+g -Y �• awe.—� ,Y. Y� - � a # 3 *xnPL. lea 3TaSY•{iYp{'E' Ax-! mmieaBill ••-- -� scu��e PRE Page 2 Page 96 Item#5. B. Final Plat(date: 2/7/2022) msWA low 3 EOdL_,PAGE A PARCEL OF LAND BEING A PORTION OF THE 5 1/2 OF THE N 1/2 OF SECTION 25. T.3N., R-1W., B,M. CITY OF MERIDIAN, ADA COUNTY. 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'• Lill iw Ilar+eera Vk "Ieaa+w* 1 ---—ne+wmrtusa,00 r5li e� ,r, Iw Mil xaF I+,11n iIN comes[!iN !�W[zrrYodtl¢ I slo-Sae u LA i ash eILTUOr.£ESTATES LLC �E1ELtPEF mn�xrsan',E E"P-MP,.r,%'w�ii�41a MID .Iana�011EI'D al Rv! �%MIEUOiRAVw E-7 I trig SHEET 1 OF S Page 3 Page 97 Item#5. C. Landscape Plan(date: 9/14/2021) --------------T------------ ,t. T_ I IIIv V yy saJd / 1 N S�iEET Li t LANDSCAPE CALCULATIONS $ ;: r SUBDIVISION DATA- -—————————————— ————————.— .\ E°I GENERAL LANDSCAPE NOTES xy[G OVERALLLANDSCAPE PLAN "n_i� �Y •m `""""'m"""`°""""""'a`"� ¢r�'s wO . a D f0 y SEE SBEEP L1.0 and L1.1 FOR DETAILED W SOUTH LANDSCAPE PLANS.SEE SST L"FOR n'BECK&'" — Fr.AmT LIST,LAwtSCAPE NOTE,AND IlIIN B`IRDFLA =DAO IIRTAIIB L f3 �9ai 4^ 1 SOUTH BECK& gli 1` �i�1N BAIRD I I II ` yl o a LJ__-11_�__—t tag i i l LEGEND• t bq GENERAL LANDSCAPE NOTES uj uj 1 pad � I /I I ,••c,•,,•� s SES SILEWP L1.0 FOR OVERALL LANDSCAPE, LLt-L1.2 FOR DETAILED LANDSCAFE PLANS. JA� r ,w q�r, �, ,p SES SNEST L2.0 FOR PLANT LIST, LANDSCAPE PLAN ... f,rl LANDSCAPE NOTM,AND PLA.DMIW DETAILS Li,1 Page 4 Page 98 Item#5. SOUTH __ jl �III�BAIBO \ LEGEND e,atfl li xn�sex,a \o� W I s a Irt: �9 GENERAL LANDSCAPE NOTES Lu. ... I w0 m ,w„MLA"I" C><s I Ig SEE SBEWr LLC FOR OYffiiALL m Q I LANDSCAPE,LLS•L1.2 FOR DETAILED LANDSCAPE PLAN, SEE SBEET LSO FOS PLANT LIST, JA, LANDSCAPE NOTES.AND n1 LANDSCAPE PLAN �,r,tea' 'P PLANTngG DETAILS PLANT SOHEWLE ��'y� p � +SOUTH , ...�....a.. W ,sA •.b w� .�c.wv.xsnc.s.w..... NIA BECKS: BAIHD �• ��, �d,•-�� ••� �aene NlNIMp[Rl1W �.w'".�ea.�+mwe`,...ss.,..r.c � '. z e� LANDSCAPE NOTES Lu m� m N Ho Page 5 Page 99 Item#5. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [AZ-13-014(Ord. #14-1594)—Victory South; PP-14-0004, Development Agreement Inst. #114052420—Biltmore Estates; A-2019-0366; TECC-202 1-000 1). 2. The applicant shall obtain the City Engineer's signature on the final plat by December 18, 2023 as approved with the most recent time extension(TECC-2021-0001); or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Engineering Solutions,LLP, stamped on 2/7/2022 by Clinton W. Hansen, shall be revised as follows: a. Note #10: Correct the recorded instrument number for the development agreement; it should be Inst. #114052420. b. Note#12: Include the recorded instrument number of the ACHD License Agreement. c. Include the recorded instrument number of the ACHD permanent sidewalk easement in the Legend. Note:A condition of the preliminary plat required an easement for a water main to be provided through Lot 9, Block 7; however, Public Works no longer needs the easement to be provided. An electronic copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan shown in Section V.C, dated 2/7/20, shall be revised as follows: a. The total linear feet of parkways(excluding 26' for each driveway)shall be included in the calculations table along with the required vs.proposed number of trees. An electronic copy of the revised plat shall be submitted with the final plat for City Engineer signature. 6. All development shall comply with the dimensional standards for the R-4 zoning districts listed in UDC Table 11-2A-5.In the case where a wider easement exists, a greater setback may be required (i.e. a 16 foot wide PUDI easement is depicted on the plat adjacent to any public street). 7. The rear and/or sides of homes on lots that face or back up to S. Kentucky Way (i.e. Lot 2, Block 7; Lots 3 & 12, Block 6; and Lot 27, Block 7) shall incorporate articulation through changes in materials,color,modulation, and architectural elements(horizontal and vertical)to break up monotonous wall planes and roof lines. 8. Submit a copy of the Ada County Street Name Review letter for the final plat with the final plat submittal for City Engineer signature. 9. Install "No Parking Fire Lane" signs in the cul-de-sac per requirement of the Fire Department in accord with ACHD standards. The bottom of the sign(s) should be 7-feet above the road/sidewalk surface and shall not be in the travel way. The sign(s) shall be installed about 6- inches to 1-foot behind the curbing or edge of pavement on a Telspar post.No other signs shall be approved: Page 6 Page 100 Item#5. D1016 Sips. %%Iae tesluacd bti the ff+v code ab'%i . &re it"am-, accc,�-road. -!tali be awLed Myth pcnm is N'O J'ARKM—FlRL L,%N1 s,um5 comp!►mg u,tl, Fq.na€ D103.6.5,eu..U]bw a 1luttmistui daura-avu of 12 uxbe's (305 now ss-tdc by 1F mcbe►05-=n)lugh 3ud Invc rod Icl- tem un a %state rrt]ectwe backsnc and Slim% Shill IV posted on oftc or loth star,of the fuv appuratus road a.icgwrcd ln' Scot u D IU3 6.1 ax Dl0?62 S;ON TYPE'A' SIGH TYPE SM TYK Tr N8 NO N4 PARKING PARXIN13 PAFtl014 FM UIME ' FIRE LAM FIRE LANE T FIGURE a101,0 FIRE LANE MKS 10. All ditches are required to be piped in accord with UDC 11-3A-6A unless waived by City Council or used as a water amenity or linear open space. 11. This phase shall comply with the most recently adopted Public Works standards and specifications as required with the most recent time extension(TECC-2021-000 1). 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 13. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A streetlight plan has not been approved. Streetlights must be installed and operational,with approved record drawings submitted,prior to occupancy of any building within the development. 2. Where possible use pipe fittings instead of deflection angles on water main. General Conditions: 3. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 4. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. Page 7 Page 101 Item#5. 5. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 6. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 8. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 12. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 13. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 14. Developer shall coordinate mailbox locations with the Meridian Post Office. 15. All grading of the site shall be performed in conformance with MCC 11-1-4B. 16. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 17. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 18. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed Page 8 Page 102 Item#5. in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 19. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 21. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 22. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 23. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 24. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 9 Page 103 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Final Plat for East Ridge No. 3 (FP-2022-0003) by Sophia Durham with Conger Group, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd., on ParcelS1132438570 Page 104 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 22, 2022 ORDER APPROVAL DATE: MARCH 8, 2022 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 55 BUILDING ) CASE NO. FP-2022-0003 LOTS AND 9 COMMON LOTS ON ) 8.69 ACRES OF LAND IN THE R-15 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT IMPRESSIVE EAST RIDGE NO. 3. ) BY: SOPHIA DURHAM ) APPLICANT ) This matter coming before the City Council on FEBRUARY 22, 2022 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING IMPRESSIVE EAST RIDGE NO 3 SUBDIVISION, LOCATED IN THE SW 1/4 OF THE SE 1/4 OF SECTION 32, TOWNSHIP 3N, RANGE IE, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2022, HANDWRITTEN DATE: JANUARY 17, 2022, by ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(IMPRESSIVE EAST RIDGE NO 3 SUBDIVISION—FILE FP-2022-0003) Page 1 of 3 JEFF BEAGLEY, PLS, SHEET I OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 22, 2022, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Sophia Durham, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(IMPRESSIVE EAST RIDGE NO 3 SUBDIVISION—FILE FP-2022-0003) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may,within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 8th day of March , 2022. By: Robert E. Simison 3-8-2022 Mayor, City of Meridian Attest: Chris Johnson 3-8-2022 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 3-8-2022 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(IMPRESSIVE EAST RIDGE NO 3 SUBDIVISION—FILE FP-2022-0003) Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT a A H O HEARING 2/22/2022 Legend U DATE: ; 0 P-oieo!Loa a-sr TO: Mayor&City Council FROM: Alan Tiefenbach,Associate Planner 208-489-0573 SUBJECT: FP-2022-0003 , J Impressive East Ridge No. 3 lu LOCATION: North side of E. Lake Hazel Rd. between - S. Locust Grove Rd. and S. Eagle Rd. in the southeast '/4 of Section 32, Township 3N.,Range 1 E. r{, , ----- -----J } I I 5 L PROJECT DESCRIPTION Final plat consisting of 55 buildable lots, 6 common lots, 1 private street and 3 common drive lots on 8.69 acres of land in the R-15 zoning district.NOTE: The Director approved a private street application which includes the private streets for the entire R-15 portion of the development with Impressive East Ridge No 2. IL APPLICANT INFORMATION A. Applicant/Representative Sophia Durham, The Conger Group—4824 W. Fairview Ave.,Boise ID 83706 B. Owner: C4 Land LLC—PO Box 1610,Eagle ID 83616 III. STAFF ANALYSIS The annexation,preliminary plat and development agreement for this development was approved by City Council on November 2017 as the East Ridge Estates Subdivision(H-2017-0129). The approved project allows the construction of a residential subdivision consisting of one hundred thirty-nine (139) residential lots and seven(7)common lots. The Final Plat for Phase One was approved by the Council on July 17, 2019. The Final Plat for Phase Two was approved by the Council on March 2, 2021. In November of 2020,the City Council approved an amendment to the development agreement(H- 2020-0096). This was due to a request of the applicant to make changes to the configuration of the Page 1 Page 108 plat and landscape plan,replace a required clubhouse amenity with a dog park, outdoor ramada (shade structure), and water feature, and eliminate a number of requirements that were originally established to address concerns of an adjacent property owner to the west who has since sold their property. The ramada and water feature are being constructed with the second phase. Gated private streets are proposed with Phase Three. UDC 11-3F-4 lists the design standards which are required for private streets. The preliminary plat proposed common driveways off private streets, whereas this is prohibited by UDC 11-3F-4-6. Alternative compliance is allowed from the design and construction standards, and at the time of the preliminary plat the applicant was granted alternative compliance to allow the common driveways. It should be noted the road configuration with the preliminary plat proposed numerous common driveways off private streets,whereas the current proposal only includes three common drives. The applicant submitted private street sections that comply with all remaining requirements of UDC 11-3F4. A complete maintenance agreement that met the requirements of UDC 11-3F-3B.4 was submitted with reviewed and approved with the second phase. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat and modified development agreement in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat matches what was approved with the modified development agreement,does not increase the number of building lots and contains the same amount of qualified open space, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. Page 2 V. EXHIBITS A. Preliminary Plat as Approved with Amended DA(date: 10/23/2020) �••� _y- �..sr ., rer .. . .. .. tix rem� M� nr rm - � _... �� T]� 'er _?TF -r ?IF �f/s 1, i_ fi � H i'1 >f ..~ k ■7 � IIr. �l°� .:�s� y11 qy 73 ilaj M j .sz ems; ,e,�q3 .�:x „>•s9 �. a - m• I .. r I �~ •,x,r I - - - - - - - 113 '12 IN m ii .. .I :1 5 f•� ill 197 10� IN elm ", 163 In Icy i:r - 1 - ...Ir ..::r T L rrp P IC .•N I •. •�Nrt•f F a — — — — — — � r(Jf f I ..lad� ■ �L I __ 4i 5J In �l� f � -'--_ I i6 • /f ry_. 44 IF .tee r g I•. ..-f I ._•, �'� �ti- w erne.�� rl 7iF fi ' F ]i •'r xr" �� � -�. . I .. T 1 1•W. --IOW alz 1_ 1 8 +YI61T Page 3 Page 110 B. Final Plat(date: 1/2022) I' ! ,mw.ern �L5 �..aw•�.w.�v...I...�..i.w. .., n,.e arv�e ^O'59WE NO 37'_—_ --- --- — — -- -- �--�� ' JI�.w �T '✓'1 � ] fe.[I I E99- —ssA-;I ^� 8 __s,.- �d iT" 6 QI j . I - I ss � ec e� � as _aa tj Iffi1� �_ I "ILI 319R L€I'sr,rh�v],•Yr'1 F m:.•v.x c�14 .{� ¢.a�a. _ _— —_� --_ ,,.J"_'_ _4A'Wli9 i�k�I _ �I_—_.I _ kl I _ I_I r -- _ IaI I nsll �L'F- c.: UNE rvr-- IC� I 33 r WI' =n,rc :uo- asJw _ su• SSM _x��tl s _ fey Sw_' Fe InF ~r(15 4 1P5 ' __ 'I I} pg �'- 6 I. 1 - 1 � I �'3 Ir 3 a F? s 31' III' ror !Iq ti 59 ram------a -------- I, L—^�'"__ �JN� �--Sf IIF—� -=•:3+--�I r:]i ._�r���iTJ�—$hr ��^a17/TJi� � I�—_—___ l r 3 ��ss_ra�rr�rl rR Naw°sv2a'w Na w' Y -- -- �u rurrve rna+r tiY,f11IL., ,4yj�,� r �ixT'i A ibNlttS lY'A6W.li TCiW aFV—wc0.�ti 21 I71•I � F •. m s9• ss^�Jc MI's ems,• *!� k MI'9 Wr W l71 MP -3�`P•�'��J1: � L'""•5-rrt �Wm'JIu �wiME rAFiF i N �Y v J a• sr> !w ------I ��'89D}'_N._l�llr wh+ `� I! N s �r n ]N� M.°0' 6f°rZM' SSE➢6'35'f �.W'$ 65 '8 E• EE6t0 LANE[PY7'� GN SISYYI�T. nno xi•s :s:u' x•rn• rTr'au' _+.' BrTAdF'f 1119.' S0 j a C,f 25Y i1.Q]' D"':•x3• :1GR,,W I-P F—_____--_�J yncglev`F R�T� ld SDR^99?•N ..________� f1 s n�i vma,m• sarcn •w .°'m r. w' I �8 I n sL 3I ,s?r s ; �,. .r .,m, �,• s.R•�rJrW r � 1_SN?S9'_R•' __I 4. r____________- II�I G]9 11_l9- h59' ]6 i- . h]Y<I'1'L :e9' ill N/m'A28•W>3 n' S'nrz w vs v.•w w •c r . I(� f-,16 ,� �I HI•�CJi'f nl Jl_'Y M_'A' ?6°:h'18' M1h'�r 9'E ',.li' '1 5: M • F i__�`'9tB'_i_lIE_RJ 1 _ _ - tn car nY -•w•rIv +�i�ras r ter.' �f a li ,zsv i ,s -----dl-S.Lti_J r ..f !•J',a.m x le u u t.!.r. HE.•[.w• S1J•]S'3'J'W •].B9' 1- 65 L�8!9�Id•LIGSJIL+�J 5 R.m•.x"iv Ml rl " _ r O�r�il78 814f Lp58?L0.S0,Y 9W[123.CLGB 1Y15'��Sa I L_SgTi,�'F�I�Z�io'� �j�l 55 jI3 1 LEGE/40 ICI 57 � i_adCa4�E'tlfG.�. IS — slamvrngY5m19�.rs•— �I —, LLYF. 1 �"L IS'11 _J aI6 ,CIr _ ______—_ hii,z TI $6 II 1 —ii—..— r19611tlG nsTi•4tlr.lAF __________ q,��rn.m Jwurrnon.w,nuuweprr�SLw+ YI"11574 �__i-e2eLwi71__— n _ss�,�•r� ��: , -I- --------------- '�B.8$BGI,IN r I,UM1l tvrtss G= LAMB Elm ^' �wwJsraxe'uvlxovrY,nnr uru rxmn ,�8 I I �L—_i .lfi1-1___ l �5a aYrnr y--j ii •,•ura:wc.Prv=iuA `��AGL 7• �lhk➢__J i SFse]'.ri�nrcA^lYs lLsw I I _,I . vJ•uednW nrps t]dw REFERENCES 59 1 Ca 59 31 111 4 -..�I 'k J c Rl1?14£PJrrfl]i•Tl,GGL 3L4WiLVYlf M2{P]pA't,m1G9[Sli9i5➢1 ''qq I' _— �wv-•5mYM6MV R51 __— .. -Ni LLj �,�� ' wr xFcaNna wlMy�IK1•+rul„m MJ,a wslu Juan• �1m 'wej � �—��—rTarss'za•w vuoi — --� �—�--—"----- m Page 4 Page 111 C. Landscape Plan(date: 10/1/2021) I Y - rlr ;E Q If a3 • fl �'� I � .I r..-.a000ar...be aiy atI �, ,�. r._•I I � II II J}�- I'1u rov r� 1m tcc �s �.. 'rm Ice let lao 'OF F .I I I • a Ili MA CHL`L�F MATCHLINE L2 n II P fr1ATCHLINE Lt MATCHLINE L2 — �7R 113 I I r I � .1 -4Iq t. \ --_EZEhr6[nN a .-Illy :III ~ 'I Lf I � I � I I I '.•I!La�lc.:u FilLa I _3 ti li-,I tRIYEIrtV� fifi - — I- I H �l 1 ti fi5 �— I I I Till. I III' - � " III 56 III I I 14 III II III I � I o ss ss _ LI I I I �msrrtu C�klPofr=[N..I _t c I — Page 5 Page 112 D. Open Space Exhibit(date: 10/23/2020) -t - -- -- -- -L L- - - I + wu .F J I Page 6 Page 113 E. Common Drive Exhibit(date: 1/24/2021) 4# LA J I � D 55 LOT S,- TAKES ACCESS FROM I•. ; : T UTMOST LN. DRIVEWAY LOCATED ON NORTH SIDE OF LOT. f.'. 63 I � L E BERGHAN LN (PLTS I 62 9n 20.00' FRDNT 5,q[y� LSPC ' I I —SETSgCK TrP, I BUFFER I I — I Q.00' RCkR T- )EfBACK TYp. DRIVE I _ I I I I �� I I 5i I I L07 5-9TAKES AGOESS FROM BEr2GHAN LN. nNNEWAY LOCATED ON EAST SIDE OF LOT. 6LQCK 4 I I I I I I --- ----------I -- --- w � trt COMM01% DRIVE ALNO LANDSCAPE BUFFER TO BE OWNED AND o m tiAIN7AIHEq RY HDA. LOT 60 R r..i 3 CIDNTAIN5 A wERPETUAL r�" Y INGRESS/EGRESS EASEMENT Page 7 Page 114 Item#6. LOT 77 TAKES ACCESS FROM 6LOCK 4 DE GALLEON LN. DRIVEWAY LOCATED SETBACK I TYP. ON EASE SIDE OF LOT. n� I I I I I 10.0' SETBACK 75 76 7 UTILITY ESMT I I �� I II COMMON DRIVE AND LANDSCAPE z i�• BUFFER TO BE OWNED AND c �� MAINTAINED BY HOA. LOT 74 CONTAINS A PERPETUAL w INGRESS/EGRESS EASEMENT E CALLLQN LN(PVT} 74 rr� — — ———————————— —— 12.00' REAR i 1 SETBACK TYP, ��f` _ 1 L vm 7a A 5 R � I LOT 73 TAKES ACCESS FROM �.• ; z UTMOST LN. DRIVEWAY LOCATED ON SOUTH 510E OF LOT. '- r O 110 LOT 90 TAKES ACCESS FROM BLOCk 4 GALLEON O WESTESIDE OF LOT.TED ¢x 5.00' SIDE o SETBACK TYP. N 10.00' SETBAC UTILITY ESMT 69 90 a 91 92 O I i t o I i z I I ------0�_I N I BUF MAID CON E GALLEON LN(PVTI INGI ——————————— tia I 12.00- REAR SETBACK TYP. 15 q m 94 a i a LOT 94 TAKES ACCESS FROM z a, KIWANO LN. DRIVEWAY LOCATED JO ON SOUTH SIDE OF LOT. z 99 98 � I rage a Page 115 Emergency Access Exhibit(date: 1/5/202 1) T SecorOary emergencv Vehicle access I II II II II II II II I F 4� �:r ———————— -4 4. V-L ——————- - L----- 37 �Hi ;u r---------- F gEJ 17 EE-E E L————————J L————————J Atl J4 I ---------- - L------- ---j 4L --------- Pffrnary sRe X-cx peress 1 1 1 t6m 1 1 ' L L Ll -i .... T S F 1'7A7 Page 9 Item#6. F. Amenity Details (date: 1/5/2021) d S i 115 !9 32 31 30 29 2! 27 7B x5 x< ?3 0 `ha ' N a. _. _-- ..p YEMd L,4Ulf lPl[rVA7Ef \ 21 r .•••� fir.• _ __ '-_________ �, JJ l ]A 37 4, I f' l r 1e v as Ramada 1 Water 4 Feattfie ` 83 34ZI. 1 r U 40 \ 6O•,Ch h V+aV _ r S GFk/W LINE 1PRIVATE] lop lu 2 3 4 S R ih * �ih Ramada Open-Air Clubhouse Water Feature mom— I _ r - ' — i } — e Page 10 - Page 117 Item#6. VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation,preliminary plat(H-2017-0129) applications approved for this site and development agreements(Inst. #2018-052339 and H-2020- 0096,Instr.No 2021-025636). 2. The applicant shall obtain the City Engineer's signature on the final plat by August 10,2023 in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. The final plat prepared by Sawtooth Land Surveying,LLC., dated January 2021 by Jeff Beagley, shall be revised as follows: a. Note#4: remove the reference to a conditional use permit. b. Notes#19 &20: add instrument numbers. c. There shall be a note added to the plat which indicates which lots access the common driveways, and the entity responsible for the maintenance of these driveways. 4. All fencing installed on the site shall be consistent with the standards listed in UDC I I-3A-7. If permanent fencing does not exist at the subdivision boundary,temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 5. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 6. Future homes constructed in this phase shall be consistent with the approved elevations contained in modified development agreement H-2020-0096, Instr No. 2021-025636. 7. The development shall comply with standards and installation for landscaping as set forth in UDC 11-313-5 and maintenance thereof as set forth in UDC 11-313-13. 8. Prior to the City Engineer's signature,the applicant shall obtain approval from the Post Master of the proposed mailbox location(s). 9. All private streets shall be constructed in compliance with UDC 11-3F-4. For the purposes of this application, the applicant shall only construct the portion of the private street in accord with this phase. The reminder of the streets shall be constructed with a subsequent phase. B. PUBLIC WORKS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for Page 11 Page 118 Item#6. such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-14B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per Page 12 Page 119 Item#6. the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so, how they will continue to be used, or provide record of their abandonment. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 13 Page 120 Item#6. From: Alan Tiefenbach To: Adrienne Weatherly,Charlene Wav;Chris Johnson Subject: FW: FP-2022-0003 Impressive East Ridge No.3 Date: Friday,February 25,2022 9:34:00 AM Attachments: imaae002.ona Alan Tiefenbach Current Associate Planner City of Meridian Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 C4fE II3F�IA to Built for Business, Designed for Living From: Sophia Durham <sophia@congergroup.com> Sent: Friday, February 25, 2022 9:31 AM To: Alan Tiefenbach <atiefenbach@meridiancity.org> Cc: Laren Bailey<laren@congergroup.com> Subject: RE: FP-2022-0003 Impressive East Ridge No. 3 External Sender-Please use caution with links or attachments. Hi Alan, I have read through the East Ridge #3 Staff Report you previously sent and we have no objections. Thank you, CIG CONGER GROUP Sophia Durham 4824 W. Fairview Avenue Boise, Idaho 83706 208.336.5355 x4 sophia0congergroup.com From: Alan Tiefenbach <atiefenbach(@meridiancit)l.org> Sent: Friday, February 25, 2022 9:13 AM To: Sophia Durham <sophia(@congergroup.com> Cc: Laren Bailey<laren(d)congergroup.com> Subject: RE: FP-2022-0003 Impressive East Ridge No. 3 Page 121 Item#6. Sophia, as part of the Order that will be going to the council, I am supposed to have an Exhibit B which verifies the applicant had no objections or what their objections were to the staff report. Could you please respond? I've attached the staff report again. Alan Tiefenbach Current Associate Planner City of Meridian Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 NfE II7� Built for Business, Designed for Living From: Sophia Durham <sophial@congergroup.com> Sent:Tuesday, February 15, 2022 1:20 PM To:Alan Tiefenbach <atiefenbachl@meridiancity.org>; City Clerk<CityClerkl@meridiancity.org> Subject: RE: FP-2022-0003 Impressive East Ridge No. 3 External Sender-Please use caution with links or attachments. Thank you Alan. C-0NGER GROUP Sophia Durham 4824 W. Fairview Avenue Boise, Idaho 83706 208.336.5355 x4 sophia(&congergroup.com From: Alan Tiefenbach <atiefenbach(@meridiancit)l.org> Sent:Tuesday, February 15, 2022 11:45 AM To: City Clerk<CityClerk(@meridiancit)1.org> Cc: Sophia Durham <sophial@congergroup.com> Subject: FP-2022-0003 Impressive East Ridge No. 3 Attached is the staff report for the final plat for Impressive East Ridge No 3.This item is scheduled to be on the consent agenda at the City Council work session on February 22, 2022.The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 4:30 pm. Please call or e-mail with any questions. If you are not in agreement with the provisions in the staff report, please submit a written response to the staff report to the City Clerk's office (cityclerkl@meridiancity.org) and me as soon as possible and the item will be placed on the regular meeting agenda at a subsequent meeting for discussion. Page 122 Item#6. Alan Tiefenbach Current Associate Planner City of Meridian Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 UE II7 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Page 123 7/tem 77 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Final Order for Oakwind Estates No. 1 (FP-2022-0001) by Brandon McDougald with Kimley-Horn, Located at 6180 W. McMillan Rd. Page 124 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 22. 2022 ORDER APPROVAL DATE: MARCH 8, 2022 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 115 BUILDING ) CASE NO. FP-2022-0001 LOTS AND 18 COMMON LOTS ON ) 16.83 ACRES OF LAND IN THE R- ) ORDER OF CONDITIONAL 15 ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT OAKWIND ESTATES NO 1 . ) BY: NICOLETTE WOMACK ) APPLICANT ) This matter coming before the City Council on February 22, 2022 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING OAKWIND ESTATES NO 1 SUBDIVISION, LOCATED IN THE SW '/4 OF THE SW 1/4 OF SECTION 28, TOWNSHIP 4N, RANGE 1W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2022, HANDWRITTEN DATE: JANUARY 06, 2022, by ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR OAKWIND ESTATES NO 1 —FP-2022-0001) Page 1 of 3 CLINT HANSEN, PLS, SHEET 1 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 22, 2022, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR OAKWIND ESTATES NO 1 —FP-2022-0001) Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 8th day of March , 2022 By: Robert E. Simison 3-8-2022 Mayor, City of Meridian Attest: Chris Johnson 3-8-2022 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 3-8-2022 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR OAKWIND ESTATES NO 1 —FP-2022-0001) Page 3 of 3 Page 127 0 EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT a A H O HEARING 2/22/2022 Legend DATE: ------ F•o"eo}Lflca flan TO: Mayor&City Council FROM: Alan Tiefenbach,Associate Planner K 208-489-0573 , ---- SUBJECT: FP-2022-0001 -� - Oakwind Estates No. 1 LOCATION: The site is located at 6180 W. McMillan --- Rd, in the SW 1/4 of the SW 1/4 of Section + 28, Township 4N. Range 1W. s I. PROJECT DESCRIPTION Final plat consisting of 91 townhouse lots,24 single family detached lots,2 common driveways and 16 common lots on 16.83 acres of land in the R-15 zoning district. II. APPLICANT INFORMATION A. Applicant/Representative: Nicolette Womack, Kimley-Horn-950 W Bannock Street, Ste 1100.,Boise, ID 83702 B. Owners: Oaks Build to Rent,LLC—4900 N. Scottsdale Rd, Ste 4900, Scottsdale,AZ 85251 III. STAFF ANALYSIS In 2020,the property received approval of a preliminary plat and development agreement modification to construct 94 single family lots and 92 townhouse lots(H-2020-0093,Instr. #2021- 046527). This is the first of two phases. As a condition of approval of the Oakwind Estates Preliminary Plat,the Council required the north- south oriented pathways shown south of W. Daphne St to be combined into one pathway of at least 30' in width, and a recreational amenity be provided at the intersection of the townhouse mews and the pathway. The applicant has combined these pathways, and has provided an outdoor fitness area in this location as required. This is indicated on the landscape plan. Page 1 Page 128 Item#7. ALTERNATIVE COMPLIANCE The applicant has also submitted a concurrent alternative compliance application to deviate for the standards in UDC 11-3H. UDC 11-3H states residential development along McDermott Road from Chinden Blvd to 1-84 is required to provide noise abatement by constructing a berm or a berm and wall combination a minimum of ten feet(10')higher than the elevation at the centerline approximately parallel to W. McDermott Rd. The applicant's landscape plan does indicate noise barrier fencing along N. McDermott Rd, although it does not have a variation in color or texture or stagger every three hundred(300) linear feet as is required. The applicant requests alternative compliance from this requirement. UDC 11-5B-5 allows the director to grant alternate compliance from this requirement when explicit compliance is not feasible or the alternative means is superior to what is required. Requests for alternative compliance are allowed only when one(1)or more of the following conditions exist: a. Topography, soil, vegetation, or other site conditions are such that full compliance is impossible or impractical; b. The site involves space limitations or an unusually shaped lot; c. Safety considerations make alternative compliance desirable; d. Other regulatory agencies or departments having jurisdiction are requiring design standards that conflict with the requirements of this article; e. The proposed design includes innovative design features based on "new urbanism", "neotraditional design", or other architectural and/or site designs that promote walkable and mixed use neighborhoods; f. Additional environmental quality improvements would result from the alternative compliance. In order to grant approval for an alternative compliance application,the Director shall determine the following: 1. Strict adherence or application of the requirements are not feasible; or 2. The alternative compliance provides an equal or superior means for meeting the requirements; and 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. The applicant has responded that there would be an additional environmental quality improvement for granting the request. The wall as proposed is a steel type of fencing that will be more aesthetically appealing as it is designed to look more like a fence than a traditional concrete or modular block wall, however it is not engineered for staggering. The applicant notes this same style of wall was utilized by the Oaks North and South Subdivisions. The Director agrees that the style of wall proposed is more attractive than a concrete or block wall as it resembles a fence. Also,this sound wall is proposed in combination with a 4 ft. tall landscaped berm,which would provide additional visual relief. The Director finds the alternative compliance provides an equal or superior means for meeting the requirements and will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. Page 2 Page 129 Item#7. However, it is not clear on the landscape plan that berming is included. Staff recommends a condition that this be clarified on the landscape plan prior to City Engineer signature of the final plat. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat does not increase the number of building lots and/or decrease the amount of qualified open space as shown on the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. The Director has approved alternative compliance from UDC 11-3H-D which requires noise attenuating structures walls/fencing to have a variation in color or texture or stagger every three hundred (300)linear feet. Page 3 Page 130 Item#7. V. EXHIBITS A. Preliminary Plat(date: 9/1/2020) L I _ I �.i`. $ .5 LJ iP$5s}IBA 4� 7• M.�9�w—.r.nr,.,.tin,.�.,rtxu:axx�,.vrx.-'_s,.,r,....u..-.__.ax..�^ t fsrN.,f..:m�.---A o+=r�rC�eSar.•� 3 y {= ,4"W 2215 r �l} L I T V ; ' L I } p r Lo x : 4 L I - y G 3 �'�� i s y�c.�.u•:.�a?�� _r _ - ..,,ta•.•.ti ,ss;.rsx�%..a�rtr..t. �� s--�:"�Imi2�4 5q.0d' .}' L:I'. i . 3. -,— - >F.YC'd'79'E .7,41' u tida-af'�i'E I .I L I I � ys, 12 M�4'1658N 4�i���r..ierry.awrim�ww.Iwi+R�F+*lw.n.M� 4 .............,.74!FicyRrrtl iri■IF rai 1 i Page 4 Page 131 Item#7. B. 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MS.'+6'5F4f 856.52' BEg ° ......NNWC........................................................................................... .sn-{^jet 76,L`.2'�................................................................... . .................................. Page 6 Page 133 Item#7. C. Landscape Plan(date: 01/7/2022) I OI d 1T � I w 1 � WCLEA YiW-*,-. V�J AVRLLA ST �• f IIf� �� � I \EI y� l.Aiy I a f+ ll •�4K F µ I r i u + SOPRANO ST TPofIJL�f � I 11N � + t ~ � ,r t,.. Page 7 Page 134 Item#7. _ .__��- 7 W MILANO 5 a I {`�(i � WTREE35M�}JN i4 i , J f0 uFSEEPA 3E FFDB !9 - II CFCPKSMWPh- s h F.Ako PRCN:CT I COD xtSF'EISFIaT.r.B I .. I ��I '�,. .� � �► .aM II � il, I 7 +y1llTB .� Imo, ' _-_-- xar •7 II Page 8 Page 135 Item -itl ------ --- I c �..Y FElCn6-bEE Lryh I r # ' . R1�8 FOR YCGE � f - I I I I-1-4 L--------------�- I W DAAHNE ST I I f I � I � • __ - re- I r W!kP[,AP CREEK 5T f , m 741 _ - T- � Page 9 Page 136 Item#7. 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Amenity Details (date: 01/07/2022) i I I , VV DAPHNE ST AMEN31TY AREA ENLARGEMENT � sc�rr=lo IV$Oumc SIwt GAa OLNTAACTMSKN.L 9691KTSHOP W HEh"+R Nr+00 T77Fj,L18 ORAW1Hr DF SAL ATf CONTRACTOR SXALL SOBW sNOP DRAWNO FQQ APPRpYAL 6r 04vaE[ I r 1V 1tiMp[pTR[I,1 13- 1'WO19 C7dR 8NALl8 JFYO NS oRAvruKs pVAI Br Ow*IER O Is iRwF3LE RESAT!- — f.UHTRACTLTFI$1{11{SLDINi SF!]P 16 TRIPN4LE SIVIIE SAR- DRAWNIti OF SA4 ATTACH&*NT$ TRACipFf y%yL SLIBMIF$FF]P OPA1INq Of SAILRTTAACfii1"E . 1B 9Q�AR� tikk CUNTRACFuk sA K SHOP QRnih1A."pF BPA.W.AT RTTgrIUWAF.rr(S 9MAOPS-440P R�C[YnYi SMAND F1tOYlOC SHOP ORAWM OF S�ANO FOOTING CI RC4T STD 1 1 I 1 FOrbF"• -5?AgAfO F:ERCML VANE A TURER F° 0M�ALLPER QQhkTE it FRAME O OTHM LFONLkSt RATw17RM PERCML plANS ! NA14>FAOMtE1F5 fdrC�,r TA7W CQUFOWN ME pROTHlAAPPRWEp BY GAHER.�X6AL£NOLPlf PER POCCLWYYemafh FIFNESs MAjJ�FAC1lIRE5 R[ TwF+s MAARJFNDAFWP•' NSTALLPE% NLAM�UP T`Ol,WT 1 NAAR�fACTJRFRS R[[pA0{R�pAllplLS VANUFR.FS00u,•13TAkL AEri NNMACf uKlRS IRCGIiNI 11[NiS n�a 0 fA CCELOP +4-WI5.IWALL -k Ald]EL N1INBER FS{tl1 S.IRSIALL WER IA^i'RJFRCTWlItS pIC HIPd?nH$ QDLQR FE%T$ FQWKR WlGrk IPfRAW. QdrM EL PpR W [;wiG 0 FR.V/;OR Oryllk.wFkv�n SI NL ARM FSO 9E11(]19_pjf lF$$ P Q"WFJZ' ACE MOUNT PER !I� nw FAG RWI TPTP I-W M'1RIfA[I+ sNE�D1+W.HIMrbr6 DOUPLE W MAWN Br O.F1l.96 f 11 MDNH foAftA K54XI1.�HI RER M/lN/AGTyI[R'G ilEppd[i�?.TICHS OUTDOOR FITNESS AREA SCN@ 1-•0 Page 12 Page 139 Item#7. D. Proposed sound wall example. it lid - J.> - Page 13 Page 140 Item#7. E. Common Drive Exhibits Lu z 41 o ' z w ti 0 49 �{ d W 1 ' z 39 20' G ARAGE FRONT ~ iQ'LVI G FRONT W RaVA CAPM ST SHARED DRfVEVVAY 12' REAR 36 r —. •—.;.—. 20' DRIVING SURFACE 5' LANDSCAPE BUFFER 37 TOWNHOME ORIENTATIONib � 1 34 STREET SIDE FENCE(SEE LANDSCAPE PLAN) FENCE . . .• ,. f 4 (SEE LANDSCAPE PLAN) Rs NOTE: LOTS 37-42 ARE RESIDENTIAL TOWNHOME LOTS. Page 14 Page 141 Item#7. F t I .2o'GARAGE FRONT a 6 .I1 1 r1 4 1Q'LPANG FRONT 3r1 I uj ` I 0-9 I I to 1 z REAR + FENCE(Y VILL NOT E TEI.D ` { 9 SIDE 1D PAST FRONT PLANE OF +' ADJACENT DWELLING) 29 GARAGE tiY RIVA CARRI �T FRONT _S'L4F,IQS APE BI�I FER 119' UVINC FRONT 1 SH RED DRIVEWAY 20'WIQE 41 DRIVING SURFACE 5'SIDE I I U STREET SIDE i 1ts 15 1� I i 12 TOWNHOME ORIENTATION Page 15 Page 142 Item#7. VI. CITY/AGENCY COMMENTS& CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst. # AZ 08-004,MDA#114030972) and preliminary plat(H-2020-0093) applications approved for this site. 2. The applicant shall construct the street buffers,pathways and sound attenuation wall along N. McDermott Rd. and W. McMillan Rd with the first phase of development. 3. The applicant shall obtain the City Engineer's signature on the subject final plat by January 5, 2023,within two years of the City Council's approval of the preliminary plat; or apply for a time extension, in accord with UDC 11-613-7. 4. The director has approved alternative compliance from UDC 11-3H-D which requires noise attenuating walls/fencing to have a variation in color or texture or stagger every three hundred(300)linear feet as the wall is designed to resemble a fence rather than a concrete or block wall. 5. Prior to City Engineer signature on the final plat,the final plat prepared by Land Solutions, stamped by Clinton W. Hansen, dated: 01/06/2022, included in Section V.B shall be revised as follows: a. Note 10,add Instrument Number. b. Note 12,add Instrument Number. 6. The landscape plan,prepared by Stack Rock Group on January 7, 2022 is approved with the following revisions: a. It should be clarified on the landscape plan that there is a 4 ft. high berm in addition to the noise wall along N. McDermott Rd. b. All pathway lots shall be planted in accordance with UDC 11-313-12 including a landscape strip a minimum of five(5)feet wide along each side of the pathway and shall. 7. The applicant shall preserve any existing trees on the subject property that are four-inch caliper or greater; or mitigate for the loss of such trees as set forth in UDC I 1-3B-IOC. 8. The development shall comply with standards and installation for landscaping as set forth in UDC 11-313-5 and maintenance thereof as set forth in UDC I 1-313-13. 9. All townhouses are required to obtain design review approval prior to building permits in accord with UDC 11-5B-8. 10. Developer shall comply with all ACHD conditions of approval. 11. The plat shall comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. Page 16 Page 143 Item#7. 13. Staff s failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. B. PUBLIC WORKS SITE SPECIFIC CONDITIONS: 1. Streetlights must be installed and operational,with approved record drawings submitted,before any form of occupancy. GENERAL CONDITIONS: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health Page 17 Page 144 Item#7. improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-14B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. Page 18 Page 145 Item#7. 21. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development,and if so,how they will continue to be used, or provide record of their abandonment. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 19 Page 146 7/tem 77 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Inglewood Commercial (H-2021- 0095) by Goldstream, Located at 3330 E. Victory Rd. Page 147 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EPI N,, AND DECISION& ORDER In the Matter of the Request for Modification to the Existing Development Agreement(Inst.#2019- 124424)to Update the Conceptual Development Plan to Include a Daycare Facility instead of a Retail Use and Removal of the 3-Story Office Building in Favor of a Smaller Retail/Office Building, by Gold Stream. Case No(s).H-2021-0095 For the City Council Hearing Date of: February 22,2022 (Findings on March 8,2022) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of February 22, 2022, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 22,2022, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 22, 2022, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of February 22,2022,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR INGLEWOOD COMMERCIAL MDA H-2021-0095 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 22,2022, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the existing Development Agreement(Inst. #20190124424)is hereby approved per the conditions of approval in the Staff Report for the hearing date of February 22, 2022, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of February 22,2022 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR INGLEWOOD COMMERCIAL MDA H-2021-0095 -2- By action of the City Council at its regular meeting held on the 8th day of March 2022. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 3-8-2022 Attest: Chris Johnson 3-8-2022 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 3-8-2022 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR INGLEWOOD COMMERCIAL MDA H-2021-0095 -3- EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT I D A H O HEARING 2/22/22 41116VER DATE: a-a , r` aK S16 - TO: Mayor&City Council E LCM CFM i- E M►{I44Y?R — IRR1 EAAC+Lkv beI FROAM: Sonya Allen,Associate Planner } �4 I . 208-884-5533 h DIP, r 6 f 406h o WM � iP4lpJil+4#- SUBJECT: H-2021-0095 I ER- 1-. Inglewood Commercial ] L. L„ .. E-w�rraRr-�ao= r LOCATION: 3330 E. Victory Rd., in the SW 1/4 of ,,,UP. Y cr iflll I.N.T Section 21,T.3N., R.1E. ." f ;rr•oa W Et I. PROJECT DESCRIPTION Modification to the existing Development Agreement(Inst. #2019-124424)to update the conceptual development plan to include a daycare facility instead of a retail use and removal of the 3-story office building in favor of a smaller retail/office building. II. SUMMARY OF REPORT A. Applicant: Clint Tolman, Gold Stream— 197 W.4860 S.,Murray,UT 84107 B. Owner: James Petersen— 197 W.4860 S.,Murray,UT 84107 C. Representative: Emily Muller, Gold Stream— 197 W. 4860 S.,Murray,UT 84107 III. NOTICING City Council Posting Date Notification published in newspaper 2/6/2022 Notification mailed to property owners within 300 feet 2/3/2022 Page 1 EXHIBIT A Applicant posted public hearing notice on site 2/11/2022 Nextdoor posting 2/3/2022 IV. STAFF ANALYSIS The Applicant proposes to modify the existing Development Agreement(DA) (H-2019-0099, Inst. #2019-124424) in effect for this property to update the conceptual development plan approved for the overall development. The existing conceptual development plan depicts a mix of uses including a 3-story nursing/residential care facility with independent living, assisted living and memory care in the center of the development with single-family attached homes for independent living to the east; a 12,300 square foot(s.£) 3-story office is depicted on the west side of the senior living facility; and retail/commercial uses are depicted on the 3 pads along S. Eagle Rd. (see plan in Section VI.A). No changes to the retirement community or the two retail/commercial building pads at the southwest corner of the site are proposed, except to enlarge the northern building pad and include office as a possible use. The pad at the southwest corner of the site is planned to develop with a drive-through restaurant(i.e. coffee shop)with indoor and outdoor seating. The 3-story office building is proposed to be removed as there is not adequate space for the building and there is a sewer easement in the middle of the roadway and through where the building is depicted; and a daycare is proposed in place of the northern retail pad(see plan in Section VI.B). The Applicant's narrative states that walkways are planned from the daycare to the senior living as part of the plan is for children to visit the seniors. The proposed development plan,which includes a mix of residential and commercial (retail/office/restaurant/daycare)uses, demonstrates compliance with the Mixed Use—Community (MU-C)Future Land Use Map(FLUM)designation in the Comprehensive Plan for this site. The proposed uses will provide employment opportunities and services for those living nearby. The existing DA provisions will ensure supportive and proportional public and/or quasi-public spaces, including but not limited to parks,plazas, outdoor gathering areas, open space,etc. is provided within the mixed use/commercial portion of the development. V. DECISION A. Staff: Staff recommends approval of the modification to the DA as proposed. B. The Meridian City Council heard this item on February 22,2022.At the public hearing,the Council moved to approve the subject MDA request. I. Summary of the City Council public hearing: a. In favor: Jim Petersen. Gold Stream b. In opposition:None C. Commenting: None d. Written testimony: Clint Tolman,Gold Stream(in agreement with staff reportl e. Staff presenting application: Joe Dodson f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. Existing site conditions and development plans for the overall site. 3. Key issue(s)of discussion by City Council: Page 2 Page 152 EXHIBIT A a. Pedestrian connectivity within the site and with"¢ residential development to east (there are no pathway stubs to this sitel: b. Vehicular access for the proposed daycare facility. 4. City Council change(s)to Commission recommendation: a. None VI. EXHIBITS A. Existing Conceptual Development Plan&Perspective Elevations cuwlcom^wxo^ Sign at the end of Titanium ai naC�uY ww ne In t.ne[ao+a+r.. �$ w o 6 A A B Moved units 5'a dditional feet away from easement Orire aisles Re I Ff h expanded to ZY nma A B Pad +x d Replacefence ing, Zane:R-13 Eline:R-13 {along eastern Senior Living uItl-Famlly border Retail Facility Pad Pad a aoo so rr B A A B rL Tiatanium updated to 33'width with O rolling curb y � Mom crosswalks �� W indicated d eA B � .a.� Victory Rd sidmalks no longer meander UPDATED SITE PEAK INGLEWOOD PLACE SUBDIVISION Meritll Itlnho Nov r.]e]9 Ar[rli:[:ure canes�e awezurnnouuornr_eiuucdaesunv vnnr e[cnn Heave aaee¢urnnou Page 3 Page 153 � ' 'lam it �� ��■1 �Ti •.�; — - ,— _ JAI Ils�i�; � -- r lom • • r � C r • Think MOM IF y Item#8. EXHIBIT A B. Proposed Conceptual Development Plan PUBLIC CONNECTION II B A A B I w rurumun DAYCARE I � I U I Z II Y Q � L a O it A B w=? ZONES R 13 ' w SENIOR LIVING 8 FACILITY S I UO w O w � z IRESTAURANT)" Q a U B A A B Y Z � � 4 w a a F w 0 M06— B A A B L, LMnt INGLEWOOD PACE SUBDIVISION c' ■ARCHITEC1 RE Page 5 Page 155 7/tem 77 E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Lennon Pointe Community (H-2021- 0071) by DG Group Architecture, PLLC, Located at 1515 W. Ustick Rd., in the Southeast Corner of N. Linder Rd. and W. Ustick Rd. Page 156 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EPI �N,, AND DECISION& ORDER In the Matter of the Request for Annexation of 10.41 acres of land with a request for C-C (2.01 acres) and R-15(8.3 acres)zoning districts; Preliminary Plat consisting of 43 residential building lots(42 single-family residential and 1 multi-family residential), 1 commercial building lot, and 2 common lots on 8.8 acres of land in the proposed C-C and R-15 zoning districts; Conditional Use Permit for a multi-family development consisting of a total of 18 units on 1.18 acres in the proposed R-15 zoning district,by DG Group Architecture,PLLC. (NOTE: The Applicant also received approval for private streets in a portion of the project.This application is reviewed and approved by the Director) Case No(s). H-2021-0071 For the City Council Hearing Date of: February 22,2022 (Findings on March 8,2022) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of February 22, 2022, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 22,2022, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 22, 2022, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of February 22, 2022,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Lennon Pointe Community—FILE#H-2021-0071) - 1 - 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 22,2022, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's requests for Annexation and Zoning,Preliminary Plat, and Conditional Use Permit are hereby approved per the conditions of approval in the Staff Report for the hearing date of February 22,2022,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again (UDC 11- 613-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Lennon Pointe Community—FILE#H-2021-0071) -2- Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one(1)two (2)year period.Additional time extensions up to two (2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of February 22,2022. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Lennon Pointe Community—FILE#H-2021-0071) -3- By action of the City Council at its regular meeting held on the 8th day of March 2022. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 3-8-2022 Attest: Chris Johnson 3-8-2022 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 3-8-2022 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Lennon Pointe Community—FILE#H-2021-0071) -4- Page 160 ►tem#s. EXHIBIT A STAFF REPORTC� fE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT I D A H O HEARING 2/22/2022 Legend ® � � 0 DATE: ��,Project Location TO: Mayor&City Council r FROM: Joe Dodson,Associate Planner 208-884-5533 SUBJECT: H-2021-0071 L Lennon Pointe Community LOCATION: The site is located at 1515 W.Ustick ®® Road, in the southeast corner of N. Linder Road and W. Ustick Road in the NW '/4 of the NW '/4 of Section 1, E Township �T ow s p N 3 .,Range 1 W. E„ I. PROJECT DESCRIPTION • Annexation of 10.41 acres of land with a request for C-C(2.01 acres) and R-15 (8.3 acres)zoning districts; • Preliminary Plat consisting of 44 43 residential building lots(43 42 single-family residential and I multi-family residential), 1 commercial building lot,and 2 common lots on 8.8 acres of land in the proposed C-C and R-15 zoning districts; • Conditional Use Permit for a multi-family development consisting of a total of 18 units on 1.18 acres in the proposed R-15 zoning district,by DG Group Architecture,PLLC. Note: The Applicant is also applying for private streets in a portion of the project. This application is reviewed and approved by the Director; Commission action is not required. Analysis of the private street design is provided below in section V. 11. SUMMARY OF REPORT A. Project Summary Description Details Acreage 10.41 (R-15—8.3 acres;C-C—2.01 acres) Future Land Use Designation Mixed Use Community Existing Land Use(s) County residential Proposed Land Use(s) Residential(townhomes,single-family attached,single-family detached, and multi-family)and Commercial Lots(#and type;bldg./common) 47 total lots—43 residential lots; 1 multi-family residential lot; 1 commercial; and 2 common lot. Phasing Plan(#of phases) No phasing plan was submitted Page 1 Page 161 Item#9. Description Details Number of Residential Units 61 residential units—4 detached single-family lots,30 single-family (type of units) attached lots,9 townhome lots,and 18 multi-family units. Density Gross—7.35 du/ac.;Net—18.55 du/ac. Open Space(acres,total 1.64 acres of qualified open space(18.7%)—large open space area in [%]/buffer/qualified) the southwest corner of the site,the large central mew,and half of the required arterial street buffers Amenities 2 qualifying amenities for UDC 11-3G-3—segment of 10-foot multi-use pathway and tot-lot(non-qualifying dog-park area is also proposed). 2 qualifying amenities for the multi-family residential(UDC 11-4-3-27) —shared plaza and public art feature. Physical Features(waterways, Kellogg Drain and Creason Lateral traverse the southern portion of the hazards,flood plain,hillside) site.Floodplain exists over a majority of the site. See Public Works comments for further requirements,Section VIII.B. Neighborhood meeting date September 7,2021 History(previous approvals) N/A B. Community Metrics Description Details Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD No Commission Action es/no Access Access to the adjacent arterials(Ustick and Linder)is proposed via one driveway (Arterial/Collectors/State connection to each. Hwy/Local)(Existing and Private Street access is proposed to the internal local street being extended through the Proposed) site. Traffic Level of Service Ten Mile Road Better than"E"(1.474/1,540 VPH) Pine Avenue(existing section only)—Better than"D"(182/425 VPH) Stub Two local stub streets exist to the east and south property boundaries—Applicant is Street/Interconnectivity/Cross proposing to extend each street and intersect them within the site. Access Applicant is proposing a private street through the west half of the development that connects to the extended local street. Access to the commercial property at the northwest corner of the site is proposed via drive aisle connections to the proposed private street and the multi-family drive aisle. Access to the multi-family units is proposed via a typical drive aisle. Existing Road Network Internal road network is not existing. Existing Arterial Sidewalks/ Existing arterial sidewalks;The required landscape buffers will be installed with this Buffers project. Proposed Road Improvements None proposed or required with this application.Below are anticipated improvements to adjacent roadways: Capital Improvements Plan{CIP)I Integrated Five Year Work Plan(IFYWP): • Linder Road is scheduled in the IFYWP to be widened to 5-lanes from Ustick Road to Cherry Lane in the future with the design year of 2025. • Ustick Road is scheduled in the IFYWP to be widened to 5-lanes from Linder Road to Ten Mile Road in 2025. • Linder Road is listed in the CIP to be widened to 3-lanes from Ustick Road to Cherry Lane between 2036 and 2040. • Ustick Road is listed in the CIP to be widened to 5-lanes from Linder Road to Ten Mile Road between 2021 and 2025. Page 2 Page 162 Item#9. Description Details Fire Service • Distance to Fire Station 1.5 miles from Fire Station#2 • Fire Response Time This project lies within the Meridian Fire response time goal of 5 minutes. • Resource Reliability Fire Station#2 reliability is 85%. • Risk Identification Risk Factor 4—commercial with hazards(multi-family waterway) • Accessibility Proposed project meets all required access,road widths,and turnarounds;Fire has signed off on Private Street layout. Addressing for project is very important for emergency responses;Applicant shall work with City Addressing Agent and the Fire Official to have lighted maps wherever necessary. Police Service • Distance to Station Approximately 4.2 miles from Meridian Police Department • Response Time Approximate 4-minute response time to an emergency. • Call Data Between 10/1/2019-9/31/2021,the Meridian Police Department responded to 4,584 calls for service within the reporting district(M731)of the proposed development.The crime count on the calls for service was 442. See attached documents for details. Between 10/1/2019-9/31/2021,the Meridian Police Department responded to 62 crashes within a mile of the proposed development. See attached documents for details. • Additional Concerns None West Ada School District Approved prelim Approved MF plat parcels per units per Miles Enrollment Ca aci attendance area attendance area oev.to 5[h-1 River Valley Elementary 453 700 433 560 4.8 Meridian Middle School 1097 1000 800 1798 2.2 Meridian High School 1769 2075 3728 2300 2.0 School of Choice Options Chief Joseph School-Arts 498 700 N/A N/A 3.7 Barbara Morgan-STEM 412 Sao N/A N/A 1.0 Water • Project Consistent with No—See attached water markup in Exhibit VII.F and conditions in Section VIII.B for Master Plan required revisions. • Comments • A water main connection will be required to Ustick Road. • Current design does not follow the utility corridor.Water mains should be located north and east of roadway centerline. • A water main connection will be required to the existing stubs in North Zion Park Avenue and West Pebblestone Drive. • The proposed main west of Building B should be eliminated. • Complete the water loop by extending the water main in the private road between Building B and Building D1 to the northeast. • Minimize water main length near the commercial lot at the northwest corner of the development.Bring the water main only as far as needed to provide a hydrant for the buildings' fire protection.Extend service lines from the main to serve the two retails buildings. • Water mains should not cross through landscaping or sidewalks. Wastewater • Project Consistent with No—Development needs to tie into sewer at W.Pebblestone Dr. and not in W.Ustick. Master Plan Page 3 Page 163 Item#9. Description Details • Comments • Services should not cross other residential lots.The services in the southeast corner do this and need to be adjusted. •Sewer needs to tie into the cleanout in W.Pebblestone Dr.The cleanout is supposed to be temporary until this parcel developed.The City does not want the clean out there permanently. •There is a manhole located in a landscaping area(located at the NE corner nearest Pebblestone Dr).Reconfigure so this manhole is in the ROW. •20'Utility easement for sewer and 30'utility easement for sewer and water needed. •Ensure no permanent structures(trees,bushes,buildings,carports,trash receptacle walls,fences,infiltration trenches,light poles,etc.)are built within the utility easement. •Ensure no sewer services cross infiltration trenches. COMPASS—Communities in Motion 2040 2.0 Review Housing w/in 1 mile 5,240 Jobs w/in 1 mile 970 • Ratio 0.2—indicates an employment need(ratio between 1-1.5 is considered healthy ratio). Nearest Bus Stop 3.1 miles Nearest Public School 0.5 miles Nearest Public Park 0.25 miles—Approximately11/4 mile north of Tully Park(18.3 acres in size). Nearest Grocery Store 1.6 miles Recommendations See agency comment section for link to full file. Page 4 Page 164 1 1 1 • • - • • • �friuy Pu%iiiij Ills nmll!■ � �• • - ` • • • � IIIIIno '41 ME rr IIII ■ e• s ` l ' ti- r ONE m ME uui■ soon u■ n■nn nnlrl w � •- ■um nnm - .: • m■n IN ■- �=1, Illlll 111111111r-II �' ■� - • � ■■ — �■�Ill;!l1111 IIIIIIlIIlJ �:' '�� �- � - ■■ nn::: -■ ®olII IZ-1 on a IBM 0 �y■.= IIII R `�, �.■nm� � �, ,:• ' In i ii nn■■ �� i s' ■r■ rn nr rmml . �nmrr a uw �■ ■ ■. 7Muu ■r■nnnn■■■■■■rr.■■■■■■■ _ r In rn nn■II■ °lil rn nn■II■ - loln 11n1 Ills IIIIIII Lf�l�—.1 11°I IIIII IIIII I --- y IR■N 1 � H ■NII� � .p-�� - �'� ml . 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IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 11/2/2021 2/6/2022 Radius notification mailed to properties within 500 feet 10/27/2021 2/3/2022 Site Posting 11/2/2021 2/7/2022 Nextdoor posting 10/28/2021 2/3/2022 V. STAFF ANALYSIS A. Future Land Use Map Designation(ht(ps://www.meridiancity.org/compplan) Mixed Use Community—The purpose of this designation is to allocate areas where community- serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings.Non-residential buildings in these areas have a tendency to be larger than in Mixed Use Neighborhood(MU-N) areas,but not as large as in Mixed Use Regional(MU- R) areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to,but also walk or bike to(up to three or four miles). Employment opportunities for those living in and around the neighborhood are encouraged. The subject site has existing City of Meridian zoning in all directions, including across the adjacent arterials to the north and west. The site is directly bordered to its north and west by arterial streets, Ustick and Linder Roads, respectively. Development of these areas are ongoing with detached single-family to the east and south in Creason Creek Subdivision and multiple office buildings being constructed to the north across Ustick Road.An ambulance service and C- C zoning exist to the west across Linder Road. In addition to the existing land uses around the property, the subject site contains two major waterways and a large area of floodplain that traverse a large segment of the southern half of the site, the Creason Lateral and the Kellogg Drain. The Applicant is proposing to pipe the Kellogg Drain and reroute it to make more area of the site usable as well as provide open space and pathways in the southwest corner of the site and along the west boundary. The proposed land uses are attached single-family, townhomes, multi family residential, and commercial. These land uses are consistent with those outlined in the MU-C future land use designation definitions and preferred uses when properly integrated with both internal and external uses. Overall, Stafffinds the proposed site design does integrate the project and proposed uses in appropriate manners. Specifically, the Applicant has proposed their multi- family residential product along Ustick and the commercial buildings at the hard corner of the Ustick and Linder intersection which places the most intense uses closest to the arterials. Therefore, the single-family uses are proposed on the remaining area of the site that makes up approximately 70%of the site area. The Applicant is proposing the single-family portion of the site as all two-story except for the 6-unit townhomes along Linder which are proposed 3-stories. Because of the proposed transitional density and placement of the proposed uses, this project is generally consistent with the concept diagrams in the City's Comprehensive Plan for mixed- use designations. However, the one area of the site that Staff finds could provide more transition is the 4-story multi family building along Ustick that is also adjacent to single-family to the east. The existing detached single-family home in Creason Creek directly adjacent to the site is a single-story home Page 6 Page 166 Item#9. with an upstairs bonus room. Despite the separation of the side yard of the single-family home and a proposed micro path area of 20 feet wide between the two uses, Staff finds the height disparity of the existing home and the proposed 4-story multi family building is an adequate transition.According to the Applicant, the multi family units are each two stories and are being proposed as being stacked, which is how the 4-story concept is proposed. Therefore, Staff is recommending the top two (2) units directly adjacent to Creason Creek are removed so there is approximately 65 feet(includes landscaping and unit width) of separation between the existing home and the 4-story portion of the multi family. With this revision, the height of the two story multi family units would be approximately 21 feet depending on how the Applicant proposes to roof the units (flat roof or pitched roof). In addition to site design, certain densities are required to be met for residential projects within the MU-C future land use designation. The proposed project as shown is approximately 7.35 du/ac, meeting the 6-15 du/ac requirement(see community metrics above). Therefore, Stafffinds the density proposed with the annexation and plat is consistent with the Future Land Use Map designation of Mixed-Use Community(MU-Q. NOTE: The gross density will decrease slightly with staffs recommendation to lose two of the multi family units. Mixed-use designations also require at least three (3) types of land uses. When analyzing projects within the MU-C future land use designation, the approved and/or developed land uses nearby must be considered. Therefore, Staff has taken into account adjacent land uses that can be traveled between with relative ease. The closest development to this property is an office development that is under construction to the north. Specific uses of this project are not known at this time but the property is zoned C-C and does not have limitations on the allowed uses outside of zoning. Furthermore, this project is proposed with different residential land uses as well as two commercial building footprints. Staff finds the appropriate number of uses for a mixed-use area is met. Therefore, as noted previously and with Staffs recommended revision,Staff finds the proposed project to be generally consistent with the Mixed-Use Community purpose statement and concept diagram. Further and specific policy analysis is below. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-651IA.In order to ensure the site develops as proposed with this application, Staff recommends a DA as a provision of annexation with the provisions included in Section VIILA1. The DA is required to be signed by the property owner(s)/developer and returned to the City within 6 months of the Council granting the annexation for approval by City Council and subsequent recordation.A final plat will not be accepted until the DA is executed and the AZ ordinance is approved by City Council. B. Comprehensive Plan Policies (https://www.meridiancity.or /g compplan): The applicable Comprehensive Plan policies are cited below with Staff analysis in italics. "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City"(2.01.01G).Lennon Pointe Community is proposing a project with a combination of land uses in the form of single family attached, townhomes, multi- family, and commercial within one development.A vast majority of the housing that exists around this development are traditional detached single-family homes. The Applicant hopes to add additional housing types in this geographic area and within this MU-C area that will delineate a unique living opportunity in the City and add to the housing diversity available while being within safe walking distance to future commercial uses. "Require all new development to create a site design compatible with surrounding uses through buffering, screening,transitional densities, and other best site design practices"(3.07.01A). The Page 7 Page 167 Item#9. proposed site design incorporates mews,private streets, an extension ofpublic streets, common open space, and different land uses within the same project area.As discussed above, Stafffinds the proposed site design is compatible with adjacent uses through transitional density, buffering, and overall design. "Establish and maintain levels of service for public facilities and services,including water, sewer, police,transportation, schools, fire, and parks" (3.02.01G).All public utilities are available for this project site due to existing facilities abutting the site. This project also lies within the Fire Department response time goal of 5 minutes. Linder and Ustick Roads are currently built at their ultimate anticipated widths directly abutting the site. West Ada School District offered comments on this project and estimates 32 additional school aged children would be housed in this development. According to the letter received, the allocated elementary and high school for this site have capacity but the middle school is already over capacity. Staff understands that school enrollment is a major issue to be dealt with on a city- wide scale. Due to the incorporation of different housing types and a unit count on the low end of the allowed density, the Applicant has minimized the project impact on area schools. Staff finds that the existing and planned development of the immediate area create conditions for adequate levels of service to and for this proposed project. "Preserve,protect, and provide open space for recreation,conservation,and aesthetics" (4.05.0117). The proposed project offers open space that exceeds the minimum requirements in the unified development code (UDC). The Applicant has placed a large area of open space in the southwest corner of the development where the irrigation facilities and their easements exist. In addition, there is a mew running north-south through the center of the development for the attached single-family units to front on green space rather than the road network. This adds to the green space and adds a more livable component to the project. Other areas of open space are also proposed along the west boundary that would act as a buffer from Linder as well as a proposed dog park area in the southeast corner of the site. In addition, all of the open space areas are accessible through pedestrian facilities that connect throughout the entire site. Staff supports the proposed open space areas and anticipates they will provide recreation, conservation, and add to the aesthetic of the project. See further analysis in Section V.F and V.L. "Establish distinct, engaging identities within commercial and mixed-use centers through design standards."(2.09.03A).As discussed above, the proposed project offers a distinct set of uses and design that are currently not available nearby the site. Included in this is the incorporation of two commercial buildings at the northwest corner of the site with a shard plaza for use by the residents and future business patrons. This is a desired aspect of mixed-use areas that helps engage the commercial buildings with the residential component of a project. In addition, according the submitted elevations and site renderings, the Applicant is proposing distinct architecture for the project that creates a specific identity for this development and corner property. In addition to general Comprehensive Plan policies,projects in mixed-use areas should also aim to meet the mixed-use policies.Rather than list them all in this report, Staff has analyzed the project against them and finds the project to be consistent with a majority of those policies outlined in the mixed-use area of the Comprehensive Plan here. Therefore,Staff finds this development to be generally consistent with the Comprehensive Plan and a majority of the mixed use policies. Page 8 Page 168 Item#9. C. Existing Structures/Site Improvements: The site currently houses a single-family home and other accessory buildings. All existing structures will be removed upon development of this site. The Applicant will be responsible for maintaining the existing arterial sidewalks along Ustick and Linder Roads during construction. D. Proposed Use Analysis: The Lennon Pointe Community proposes multiple residential uses and a commercial component within the same project. The commercial area is proposed at the very northwest corner of the site and shows two building pads totaling 12,000 square feet on 1.47 acres of requested C-C zoning. No tenants are currently known at this time but the submitted site plan shows the larger building closest to the hard corner with a drive-through and the smaller building along the south boundary of the C-C area adjacent to a shared plaza. Should a drive-through be proposed on this commercial lot, it will require a future Conditional Use Permit(CUP)because it is within 300 feet of a residential use and district. Commercial buildings require Certificate of Zoning Compliance(CZC) and Design Review so Staff will evaluate uses for compliance with code with future application submittals. The remaining area of the site(7.28 acres)is proposed with the R-15 zoning district and residential uses. The residential areas of the site are proposed with three(3)detached single- family homes(located at the very southeast corner of the site), attached single-family(2 attached units with each on their own lot),townhomes(3 or more attached units on individual lots), and multi-family residential.All of the proposed single-family uses are permitted uses within the requested R-15 zoning district. The multi-family residential use is a conditional use in R-15 zoning district per UDC Table 11-2A-2. No phasing plan was submitted so it can be assumed development is proposed to be constructed in one phase.Administrative Design Review is required for all of the proposed residential uses except for the three(3) detached homes proposed in the southeast corner of the site. This application was not submitted concurrently with the other applications so the Applicant will be required to submit this prior to obtaining building permits for any of the attached product and the multi-family. The Applicant has provided conceptual elevations and renderings of all residential uses and Staff s initial analysis is that the buildings comply with the Architectural Standards Manual(ASM). E. Dimensional Standards(UDC 11-2): The commercial and multi-family residential lots appear to meet all UDC dimensional standards per the submitted plat.All of the single family lots also meet the UDC minimum lot size standard except for the central lot in the 3-unit townhome at the south end of the site—this lot is shown as less than the minimum required 2,000 square feet and should be corrected with the final plat submittal to meet UDC standards. The 3-unit townhome building contains the three smallest building lots in the development and includes the non-conforming lot. Other than these three lots, the smallest building lot is approximately 2,800 square feet. Furthermore, it appears the site plan shows building footprints too large for the proposed building lots—the building footprints do not meet the minimum building setback to the entrance sidewalks of 10 feet. When future building permits are submitted, the Applicant will be required to show compliance with all R-I5 dimensional standards as outlined in UDC Table 11-2A-7. According to the submitted conceptual elevations,the proposed 4-story multi-family buildings are 46 feet in height which is above the 40 foot height limit for the requested R-15 zoning district.Prior to submitting for CZC and Design Review, the Applicant is required to correct this to comply with the R-15 dimensional standards. Page 9 Page 169 Item#9. In addition to the building lots,the Applicant is proposing a private street through a portion of the residential area. According to the submitted plans,the Applicant is proposing this private street to be at least 26 feet wide and be within a 30-foot easement on the plat. Sidewalks are not required along private streets but the Applicant has proposed a 5-foot wide sidewalk along the proposed building rather than adjacent to the private street. Overall,the minimum UDC standards outlined in UDC 11-3F for the proposed private street are met per the submitted plans. The inclusion of sidewalks adjacent to the townhome units on the west end of the development adds to the pedestrian circulation of the site despite not being required for private streets. The same can be said for all of the pedestrian facilities shown on the submitted site plan that provide the entrances to each unit and creates alley-loaded homes for a majority of the site. However, the "detached"sidewalk on the east side of the 6-unit townhome building should be moved to be located adjacent to the private street so the sidewalk is less likely to be blocked by cars parked on the parking pad between the street and the garage door. In addition,all subdivision developments are also required to comply with Subdivision Design and Improvement Standards (UDC 11-6C-3). The proposed preliminary plat and submitted plans appear to meet the UDC requirements of this section. F. Specific Use Standards(UDC 11-4-3): The proposed multi-family development use is subject to conditional use permit approval by the Planning and Zoning Commission and subject to specific use standards outlined in UDC 11-4-3- 27 and below: 11-4-3-27—Multi-Family Development: A. Purpose: 1. To create multi-family housing that is safe and convenient and that enhances the quality of life of its residents. 2. To create quality buildings and designs for multi-family development that enhance the visual character of the community. 3. To create building and site design in multi-family development that is sensitive to and well integrated with the surrounding neighborhood. 4. To create open space areas that contribute to the aesthetics of the community,provide an attractive setting for buildings, and provide safe, interesting outdoor spaces for residents. B. Site Design: 1. Buildings shall provide a minimum setback of ten feet(10')unless a greater setback is otherwise required by this title and/or title 10 of this Code. Building setbacks shall take into account windows, entrances,porches and patios,and how they impact adjacent properties.Proposed project complies with this requirement according to the submitted plans. 2. All on-site service areas,outdoor storage areas,waste storage, disposal facilities, and transformer and utility vaults shall be located in an area not visible from a public street, or shall be fully screened from view from a public street. The site plan depicts screened trash enclosures that are only visible from internal to the site; all proposed transformer/utility vaults shall also comply with this requirement. 3. A minimum of eighty(80) square feet of private,usable open space shall be provided for each unit. This requirement can be satisfied through porches,patios, decks, and/or enclosed yards. Landscaping, entryway and other accessways shall not count toward this Page 10 Page 170 Item#9. requirement. In circumstances where strict adherence to such standard would create inconsistency with the purpose statements of this section,the Director may consider an alternative design proposal through the alternative compliance provisions as set forth in section 11-5B-5 of this title.Each multi family unit is proposed as a two-story unit with the units on levels I &2 differing from those on levels 3 &4. According to a document submitted by the Applicant, the lower units provide at least 132 square feet of private open space in the form of private patios. This document also states the units on the upper levels provide at least 251 square feet of private open space per unit in the form of private patios. The submitted conceptual elevations show the fourth floor patio is essentially a roof-top deck above the third floor. Based on the submitted elevations and data provided by the Applicant,Staff supports the proposed private common open space and finds it exceeds the required area. 4. For the purposes of this section,vehicular circulation areas,parking areas, and private usable open space shall not be considered common open space. These areas were not included in the common open space calculations for the site. 5.No recreational vehicles, snowmobiles,boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate,designated and screened area. Applicant shall comply with this requirement. 6. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to All Districts", of this title. See analysis in staff report below. 7. Developments with twenty(20)units or more shall provide the following: a. A property management office. b. A maintenance storage area. c.A central mailbox location(including provisions for parcel mail)that provide safe pedestrian and/or vehicular access. d. A directory and map of the development at an entrance or convenient location for those entering the development. (Ord. 18-1773,4-24-2018) Applicant is proposing 18 units so this requirement is not applicable to this development. The site plan submitted with the Certificate of Zoning Compliance application shall depict these items. C. Common Open Space Design Requirements: 1. A minimum area of outdoor common open space shall be provided as follows: a. One hundred fifty(150) square feet for each unit containing five hundred(500) or less square feet of living area. b. Two hundred fifty(250) square feet for each unit containing more than five hundred(500) square feet and up to one thousand two hundred(1,200)square feet of living area. c. Three hundred fifty(350) square feet for each unit containing more than one thousand two hundred(1,200) square feet of living area. 2. Common open space shall be not less than four hundred(400) square feet in area, and shall have a minimum length and width dimension of twenty feet(20').Each multi family unit is proposed as greater than 1,200 square feet so 350 square feet of common open space per unit is needed to meet the specific use standards. The maximum common open space Page 11 Page 171 Item#9. required for the overall project is 44,415 square feet with 6,300 square feet of that needed to satisfy the multi family standards. Because the project is relatively small, all open space is proposed to be shared between the single and multi family residential units. The open space shown on the submitted open space exhibit shows 48,824 square feet of total qualified open space but does not include all areas that are qualifying per UDC standards. However, based on the number of units, the inaccurate amount of open space shown still meets all required open space area. With the pedestrian facilities proposed in this project Staff finds it applicable for all of the residential units to share the common open space proposed. 3. In phased developments,common open space shall be provided in each phase of the development consistent with the requirements for the size and number of dwelling units. This project is proposed to be developed in one (1)phase. 4. Unless otherwise approved through the conditional use process, common open space areas shall not be adjacent to collector or arterial streets unless separated from the street by a berm or constructed barrier at least four feet(4)in height,with breaks in the berm or barrier to allow for pedestrian access. (Ord. 09-1394, 3-3-2009, eff.retroactive to 2-4- 2009). The buffers along Linder and Ustick Roads are not included in the open space exhibit calculations at all so this area was not part of the area shown to satisfy the common open space requirement for the multi family units. D. Site Development Amenities: 1. All multi-family developments shall provide for quality of life,open space and recreation amenities to meet the particular needs of the residents as follows: a. Quality of life: (1) Clubhouse. (2)Fitness facilities. (3)Enclosed bike storage. (4)Public art such as a statue. b. Open space: (1) Open grassy area of at least fifty by one hundred feet(50 x 100) in size. (2) Community garden. (3)Ponds or water features. (4)Plaza. c. Recreation: (1)Pool. (2)Walking trails. (3) Children's play structures. (4) Sports courts. 2. The number of amenities shall depend on the size of multi-family development as follows: a. For multi-family developments with less than twenty(20)units,two(2) amenities shall be provided from two (2) separate categories. Page 12 Page 172 Item#9. b. For multi-family development between twenty(20)and seventy-five(75)units,three (3) amenities shall be provided,with one from each category. c. For multi-family development with seventy-five(75)units or more, four(4) amenities shall be provided,with at least one from each category. d. For multi-family developments with more than one hundred(100)units,the decision- making body shall require additional amenities commensurate to the size of the proposed development. 3. The decision-making body shall be authorized to consider other improvements in addition to those provided under this subsection D,provided that these improvements provide a similar level of amenity. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) Based on 18 proposed units, a minimum of two(2) amenities are required. The Applicant is proposing a shared plaza and public art from two categories to satisfy this requirement. E. Landscaping Requirements: 1. Development shall meet the minimum landscaping requirements in accord with chapter 3, "Regulations Applying to All Districts", of this title. 2. All street facing elevations shall have landscaping along their foundation. The foundation landscaping shall meet the following minimum standards: a. The landscaped area shall be at least three feet(Y)wide. b. For every three(3) linear feet of foundation, an evergreen shrub having a minimum mature height of twenty-four inches(24") shall be planted. c. Ground cover plants shall be planted in the remainder of the landscaped area. The landscape plans provided appear to show compliance with these landscape requirements and will also be verified at the time of CZC submittal(see Exhibit VII.D). G. Access(UDC 11-3A-3, I1-3H-4) &Private Streets (UDC 11-3F-4): Access from the adjacent arterials(N. Linder Road and W. Ustick Road) is proposed via one 25- foot wide driveway connection to each arterial street. The driveway to Ustick Road shall be restricted to right-in/right-out,per ACHD, and passes through the multi-family portion of the project where it connects to the parking drive aisle for the multi-family units and then connects to the proposed private street. The driveway access to Linder Road is a temporary full access and is located approximately 360 feet south of the Linder/Ustick intersection. ACHD has approved both of these arterial access points through analysis of driveway analyses made by the Applicant's traffic engineer.No Traffic Impact Study(TIS)was required because less than 100 residential units are proposed. The other public access points to the site are proposed via extending a public local street through the site.N. Zion Park Avenue is being extended from the south property boundary and W. Pebblestone Drive is being extended from the east property boundary in the northeast corner of the site. The proposed local street is shown as 32 feet wide with 5.5-foot wide attached sidewalk within 47 feet of right-of-way. This does not meet ACHD standards so the Applicant will be required to revise the plat to show the public road as 33 feet wide with 5-foot wide attached sidewalk. This revision can be easily made as the Applicant is providing the correct amount of right-of-way; no revisions to the plat are needed to make this correction. A private street is proposed through the west portion of the site for vehicular access to some of the residential units. The proposed private street and local street are functioning as alleys for a Page 13 Page 173 Item#9. majority of the proposed residential units as the main entrance to each home is located opposite of the garage access. As discussed in section V.E above,the private street meets UDC 11-317 4 standards by being proposed as at least 26 feet wide. As noted,the Applicant is proposing three(3)detached homes in the southeast corner of the site. These three lots take access from a common drive off of the local street extension,N. Zion Park Avenue. The proposal for the number of units and access complies with code requirements. In general, and consistent with ACHD analysis and approvals,Staff supports the proposed road layout and arterial access points because the proposal offers appropriate site circulation while also providing avenues to minimize cut-through traffic to the east and south through driveway connections to Linder and Ustick Roads. H. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for multi-family and single-family dwellings based on the number of bedrooms per unit. Based on the proposal of 18 3-bedroom apartment units, 36 parking spaces total are required to be provided—one space per unit must be covered,per UDC standards. The submitted site plan shows 44 total parking spaces for the multi-family portion of the site.Each 2-story unit that enters on the first level is proposed with a two-car garage. The 2-story units that enter on the third level appear utilize the surface spaces but none of these spaces are shown to be covered. Therefore, the submitted site plan does not show compliance with code requirements. The Applicant should revise the site plan to show at least nine (9) covered spaces for the upper level units to satisfy this requirement. If this is not desired, the Applicant can provide a single-car garage space on the first level for each proposed unit. NOTE: Staff is recommending a loss of two units along the east side of the building. This recommended change would reduce the parking requirement by 4 total spaces, two covered and two uncovered. However, due to the overall issues with insufficient parking for multi family projects, Staff does not recommend a reduction in parking. The single-family portion of the site consists of 43 homes but the bedroom count of each is not known at this time. However, each home is shown with a two-car garage and a 20' x 22' parking pad that allows for a 4-bedroom home,per UDC standards.In addition, the submitted site plan shows 35 additional off-street parking spaces around the private street portion of the site meant for guest parking for the single-family homes. The proposed 33 foot wide local street also allows on-street parking where no driveways exist. Staff supports the proposed amount of parking for the single family portion of the project because it exceeds UDC minimum requirements. The commercial area proposed in the northwest corner of the site is shown with two buildings totaling approximately 12,000 square feet requiring at least 24 parking spaces based on the nonresidential parking ratio of 1 space for every 500 square feet of commercial gross floor area. According to the submitted site plan, 25 parking spaces are being proposed. Each space appears to meet the minimum dimensional standards of 9'x 19'as well. Complete analysis of the proposed commercial area will take place with the first CZC application for the commercial site. Initial analysis shows compliance with all UDC dimensional standards except for how the drive aisle along the north and east of the commercial site functions. The drive aisle along the north boundary of the site is shown as 12 feet wide which implies a one-way drive aisle and it leads to the drive aisle along the east boundary of the site that is shown as approximately 26 feet wide which implies two-way traffic. There does not appear to be a need for the eastern drive aisle to allow two-way traffic if the north drive aisle is a one-way exit in this area. Page 14 Page 174 Item#9. The commercial area depicted on the site plan is conceptual in nature so future submittals and proposed uses will dictate more detail in the submitted plans.At this point, Staff is not recommending any specific revisions to the commercial area of the site for the reasons noted. I. Pathways (UDC 11-3A-8): A 10-foot wide multi-use pathway is required along the Creason Lateral in the southwest corner of the property. This pathway is slated to connect to the existing arterial sidewalk along Linder Road and to future improvements to the south for a more complete regional pathway network. The Applicant is proposing the multi-use pathway in an appropriate location but its connection to the southern boundary does not appear to match with location of the regional pathway segment approved with Creason Creek No. 2 directly to the south. Upon review of the modified landscape plans for that plat, it appears the Applicant should shift the regional pathway stub to the west to be closer to the Creason Lateral. Final approval of the pathway connections will be verified by the Park's Department and our pathways coordinator. In the interim, Staff is recommending the Applicant show this shift of the regional pathway prior to the Council hearing to better match adjacent approvals to the south. In addition to the proposed regional pathway segment, the proposed sidewalks in this project are essentially micro pathways that connect throughout the entire development and traverse through every open space area as well. They offer increased pedestrian connection and provide for the inclusion of a majority alley loaded residential units. The proposed pedestrian facilities offer connectivity to and from nearby subdivisions as well as safe access to all amenities and the commercial area in the northwest corner of the project. J. Sidewalks(UDC 11-3A-17): Attached sidewalks at least 5 feet wide are proposed along the proposed local street extension, in accord with the standards listed in UDC 11-3A-17. Other sidewalks are proposed throughout the rest of the site for added pedestrian connectivity, as discussed throughout this report. The sidewalks in this development create connections throughout the entire project including to and from the commercial portion of the site. The proposed large open space area and regional pathway in the southwest corner of the development are also easily accessible because of these sidewalks. The sidewalks along N. Linder Road and W. Ustick Road are existing; the Applicant is required to maintain and/or repair any of this sidewalk that is disturbed during construction.As stated above,Staff supports the sidewalk and pedestrian circulation element of this project. In consideration of pedestrian safety as well as traffic calming for the site, Staff is recommending that all pedestrian crossings that cross the private street and any drive aisle be constructed with brickpavers, stamped concrete, or equal, as outlined in UDC 11-3A-19B.4.b. K. Landscaping(UDC 11-3B): A 25-foot wide street buffer is required adjacent to N.Linder Road and W. Ustick Road, arterial streets, and to be landscaped per the standards listed in UDC 11-3B-7C. A 25-foot wide easement is depicted on the plat adjacent to both arterials starting at the back of the existing attached sidewalk along each arterial,meeting the UDC requirements for the minimum width. UDC 11-3B-7C.2 dictates that required landscape buffers for residential subdivisions shall be located on common lots and owned and maintained by a homeowner's association. The Applicant's proposal to include this required buffer in an easement does not comply with this code section. Therefore, the Applicant should revise the plat to show the required arterial landscape buffers adjacent to the residential portions of the project within a common lot at least 25 feet in width. The required landscape buffer adjacent to the commercial site can remain in an easement per this code section. Page 15 Page 175 Item#9. In addition, an area of the Creason Lateral and Kellogg Drain irrigation easements underlay a large portion of the landscape buffer along Linder Road that is currently shown with trees. Staff anticipates the applicable irrigation district will not allow trees within their easements so the landscape plans should be revised to show the removal of trees from the easement area. Furthermore, code requires that if a required landscape buffer is encumbered by easements, at least 5 feet of landscaping be proposed outside of the easement area to include the required number of trees. Because of the extensive impediment these two irrigation facilities create in this area of the site,Staff does not find it feasible to comply with this code requirement in its fullest extent as it would require half of the site to shift to the east reducing the width of the mew in the center of the development. Staff finds the trees that are allowed outside of the easement area, the placement of the access point to Linder, and the separation of the townhome units from Linder offer appropriate and adequate landscaping and buffering. However, to formalize this finding and comply with code, the Applicant should apply for Alternative Compliance with the first final plat application. Landscaping is required along all pathways (including micro-pathways) in accord with the standards listed in UDC 11-3B-12C. The total lineal feet of all pathways with the required and proposed number of trees is included on the first sheet of the submitted landscape plans. According to the submitted landscape plans, the proposed regional pathway in the southwest corner of the site is also within the Kellogg Drain irrigation easement which generally does not allow trees and minimal landscaping. The submitted landscape plans show no trees proposed within this easement. Common open space is required to be landscaped in accord with the standards listed in UDC H- 3G-3E. The total square footage of common open space and the required number of trees to demonstrate compliance with UDC standards is included in the Landscape Calculations table and shows compliance with code requirements. The proposed C-C zoning district requires a 25-foot landscape buffer to any residential district. According to the submitted plans, a 20 foot buffer is proposed to be shared over the commercial property boundary—10 feet on the commercial property and 10 feet on the residential side. It appears the additional required S feet of area can be easily accommodated and will not require any revision to the placement of buildings. In addition, in order to allow the commercial site to be more viable and the fact the proposed development is planned together, Staff approves of the proposal to share the width of the 25 foot landscape buffer across the shared property line. L. Waterways(UDC 11-3A-�: As noted throughout the report,the subject site has two waterways subject to review—the Kellogg Drain and the Creason Lateral. UDC 11-3A-6 dictates these waterways be piped. So, the Applicant is proposing to pipe both waterways to help with the usable area of the site. The Applicant is also proposing to reroute the Kellogg Drain because its easement would greatly encumber the site if left in its current position. The Applicant is proposing to move it closer to the southern property boundary and underneath a segment of the public road and private street; it is then proposed to move north and connect to the existing section of the drain that is piped and currently passes under Linder Road. Staff supports the proposal to pipe and vegetate these waterways. In addition, a majority of the site contains floodplain which will require specific permits and building requirements. Public Works and Land Development will be the departments to handle these reviews as final platting and building permits are submitted. Page 16 Page 176 Item#9. A portion of one of the building lots (Lot 2, Block 1) is shown on the preliminary plat and site plan within the floodplain area. The building footprint is not so this technically complies with City and floodplain standards. However, to ensure the future homeowner has the easiest access to use their property, Staff recommends this 6-unit townhome building be shifted to the north to get as much of the building lot out of the floodplain as possible. There is adequate room on the north side of this building for this to occur without any other changes to the development. M. Qualified Open Space (UDC 11-3G): A minimum of 10%qualified open space meeting the standards listed in UDC 11-3G-3B is required for the single-family portion of the site.Analysis on the open space area required and proposed for the multi-family portion of the site is above in Section V.F. Based on the proposed plat of 8.75 acres, a minimum of 0.88 acres of qualified common open space should be provided to satisfy this requirement. The Applicant has revised the open space exhibit per Staffs request to depict the qualified areas and accurately note the amount of qualified open space for the project.According to the revised exhibit, the Applicant is proposing 1.64 acres of qualified open space, approximately 18.7%. The majority of the qualified open space consists of the large open space area in the southwest corner of the site, the large central mew, and half of the required arterial street buffers. This area exceeds the minimum UDC requirements. Staff finds the proposed open space is adequate in amount and placement to satisfy all code requirements. N. Qualified Site Amenities (UDC 11-3G): Based on the area of the proposed plat(8.75 acres), a minimum of one (1) qualified site amenity is required to be provided per the standards listed in UDC 11-3G-3C. The applicant proposes two(2) qualified amenities to satisfy the requirements in this section of the UDC, a 10-foot multi-use pathway segment and a children's play structure. The proposed amenities meet the minimum UDC standards. O. Fencing(UDC 11-3A-6, 11-3A-7): All fencing is required to comply with the standards listed in UDC I I-3A-7. Fencing is proposed as shown on the landscape plan and appears to meet UDC standards. P. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): As discussed in the comprehensive plan policies analysis, Staff believes the submitted elevations meet the required Architectural Standards. The applicant has not submitted a concurrent design review application for the attached residential buildings. With the final plat application,the Applicant should also submit an Administrative Design Review(DES) application for these units. The Applicant also submitted conceptual elevations for the commercial buildings. These elevations show multiple field materials of brick, concrete wainscot, and lap siding with roof parapet variations and wall modulation—in all,the conceptual elevations appear to also meet the ASM.A separate DES will be required for the Commercial portion of the development with future CZC submittals to verify ASM compliance. VI. DECISION A. Staff: Staff recommends approval of the requested annexation and zoning with the requirement of a Development Agreement and approval of the requested conditional use permit and preliminary Page 17 Page 177 Item#9. plat applications per the Findings in Section IX of this staff report. The Director approved the private street application. B. The Meridian Planning&Zoning Commission heard these items on December 2,2021 and January 20, 2022.At the January 20th public hearing,the Commission moved to recommend approval of the subject Annexation and Zoning,Preliminary Plat, and Conditional Use Permit requests. 1. Summary of Commission public hearing_ a. In favor: Andrew Wheeler,Applicant Representative; Patrick Reams, Owner Representative; Carissa Sindon,descendant of the Owners. b. In opposition: Caryn Bitler,neighbor; Pamela Stinette,neighbor; Olena Santana, neighbor; Shelby Shanaber ,eg r,neighbor; John Bitler,neighbor; Pamela Stinnett, neighbor; c. Commenting: Andrew Wheeler; Caren Bitler;Pamela Stinette; Olena Santana; Shelby Shanaberger;John Bitler; Patrick Reams; Carissa Sindon; Pamela Stinnett. d. Written testimony: Canm and John Bitler(13 pieces of testimony); Helen and Eder Santana; e. Staff presenting gpplication: Joseph Dodson,Associate Planner f. Other Staff commenting on application: Kurt Starman,Deputy City Attorney 2. Key issue(s) testimony a. Concern over proposal to include multi-family dwellings; b. Concern with height dispari , across property to existing homes in Creason Creek and a loss of privacy; C. General desire to construct the property with detached single-family homes only; d. Concerns with general increase of traffic in the vicinity with additional homes/units; e. Desire to relay how difficult the site is to develop with two major irrigation facilities bisecting the property and has floodzone throughout the entire property; £ Appreciation of proposed design consideringh i�ry of property and difficulty of developing this. 3. Ke. ids)of discussion by Commission: a. Location of proposed multi-family in relation to existing single-family to the east and the proposed commercial—could the commercial and multi-family be switched; b. Height of the multi-family being 4-stoKy and at the maximum 40' mark; general desire for this to be reduced as it does not match anything along the Ustick corridor; C. How will the garages for the multi-family be utilized for parking instead of storage; d. Location of the Dog Park in relation to the other open space and existing homes to the east—could it be moved; e. What kind of commercial is the target for the proposed pad sites, f. Staff s recommended(and agreed to by Applicant,) changes for the homes along the east boundary to be front-loaded to have abutting backyards along the east boundary; g. Concern with viability of Commercial with no direct access due to proximity to the hard corner of Linder and Ustick; h. General agreement that the proposed changes to the site plan and multi-family benefit to the project; i. Still concern with proposed attached units along east boundary instead of detached single-family 4. Commission change, (s)to Staff recommendation: a. Commission recommended changes to the staff report consistent with Staff s memo prior to the January 20t1i meeting. 5. Outstandingissue(s)ssue(s) for City Council: a. None Page 18 Page 178 Item#9. C. The Meridian Citv Council heard these items on February 22,2022. At the public hearing.the Council moved to approve the subject Annexation and Zoning,Preliminary Plat,and Conditional Use Permit requests. 1. Summary of the City Council public hearing: a. In favor: Andrew Wheeler,Applicant Representative: Carissa Sindon,descendant of previous owners. b. In opposition: Caren Bider,neighbor; Matt Shanaberger,neighbor; c. Commenting: Carissa Sindon; Caren Bitler; Matt Shanaberger, d. Written testimony: See public record for multiple entries from Mrs. Caren Bitler. e. Staff presenting application: Joseph Dodson,Associate Planner £ Other Staff commenting on application: Bill Narv, City Attorney 2. Key issue(s)of public testimony: a. Additional traffic generated by project but specifically any commercial cut-through traffic for existin residential to the east• b. Support for the project as a logical redevelopment of former agricultural land despite the overall changing character of Meridian to a more urban community- C. Reciting of previous concerns stated at the Commission hearing—see above for Commission recap and those comments. 3. Key issue(s)of discussion by City Council: a. Project being more closely aligned with Mixed-Use Neighborhood than Mixed-Use Community and whether site should be mixed-use at all: b. Is the buffer between the proposed multi-family and the existing residence to the east sufficient- C. Reasoning behind the Linder access being designated as a temporary full-access by ACHD: d. Should access from/to Linder be further restricted than what ACHD is allowing at this time because of foreseeable traffic conflicts in the future; e. Anticipated timing of the commercial component of the project, specifically in relation to the residential component: f. Viability of commercial with proposed accesses and what are the expected tenants/uses because of this: g= Is project anticipated to be developed,built,and owned by the same ownership—based in concerns regarding�perpetual maintenance of shared common areas if ownership varies across the site; h. Willingness of Applicant to do denser landscaping between multi-family buildings and east property boundary: 4. City Council change(s)to Commission recommendation: a. Add provision to construct curbing on the subject site, adjacent to ACHD right-of-way, within the proposed Linder access curb cut to discourage any left-in or left-out traffic movement; b. Add provision that the landscaping between the multi-family and the existing residential and the landscaping between the C-C and R-15 zoning district behind the proposed commercial building are constructed with denser landscaping that touches at maturity while installing more mature trees at the time of installation. Page 19 Page 179 Item#9. VII. EXHIBITS A. Annexation and Zoning Legal Descriptions and Exhibit Maps p HMH *6OX LAND SURVEYS engineering Lennon Pointe Annexation Legal Description A parcel of land situate in the!North 112 of the West 1/2 of Government Lot 4 in Section 1, Township 3 North, Range 1 West Boise Meridian, City of Meridian,Ada County,Idaho,and more particularly described as follows: BEGINNING at the northwest corner of Section 1,from which the west one-quarter corner bears,South 00°01'03"East,2699.19 feet,thence along the northerly line of Government Lot 4,South 88'43'02" East,665.57 feet; Thence along the westerly boundary of the Creason Creek Subdivision No.1 recorded in Book 112 of Plats at Pages 16486-16488,South 00°02'45"West,680.06 feet to the northerly boundary of the Creason Creek Subdivision No.2 recorded in Book 119 of Plats at Pages 18301-18303; Thence along said northerly boundary, North 88'51) -West;-664.7fsfeetto westerly-Un e of Government Lot 4; Thence North 00°01'03"West,683.16 feet to the POINT OF BEGINNING. Containing 10.41 acres,more or less END OF DESCRIPTION Prepared by: Ronald M.Hodge, PLS Survey Department Manager RMHA @1�1 iE Fa�� 8575 Q &9.2 71 OF \gyp 4, V yqC B M. rj 680 S.Progress Ave.,Suite#26• Meridian,Idaho 83642•Tel:208-342-7957•Web: hmh-Ilc.com Equal Opportunity Employer Page 20 Page 180 Item#9. EXHIBIT`B' W. Ustick Rd. SURVEYMAP 35 36 388043'02"E 665.57' 2 J — — — — - Point of Beginning ANNEXATION C—C ry z Ln o v O N O (0 (0 O O u) 01 N w R-15 0 b 0 0 � f I 664.76' N88°59'01"W 4 ��' ZZ�� �� G T� . Fa �, 8575 A 77 rO9lZ-zfo r 0 100 200 OF IM NO 2 1 Scale in Feet NOTE:THIS DRAWING IS A VISUAL REFERENCE ONLY. MAWDam 9CALE:1-1ar DATE 02e 2021 LENNON POINTE REZONE-ANNEXATION HMH Dam ADA COUNTY,IDAHO SV RMH SK 111 GS02o m SECA,T.314,RAW,B.M. enginew" Page 21 Page 181 Item#9. Fox HMH LAND SURVEYS engineering Lennon Pointe Rezone (C-C) Community Commercial Legal Description A parcel of land situate in the North 112 of the (Nest 112 of Government Lot 4 in Section 1, Township 3 North, Range 1 West, Boise Meridian, City of Meridian,Ada County, Idaho, and more particularly described as follows: BEGINNING at the northwest corner of Section 1,from which the west one-quarter corner bears,South 00°01`03" East, 2699.19 feet,thence along the northerly line of Government Lot 4,South 88°43'02" East, 356.54 feet; Thence South 01°16'58"West, 255.14 feet; Thence South 89°58'57"West, 350.66 feet to westerly line of Government Lot 4; Thence North 00'01'03"West, 263.17 feet to the POINT OF BEGINNING. Containing 2.10 acres,more or less END OF DESCRIPTION Prepared by: Ronald M.Hodge, PLS Survey Department Manager STf J 8575 r oq-zZ 2�0 OF y4C D M RMH:tk 680 S.Progress Ave.,Suite#26 • Meridian, Idaho 83642 •Tel: 208-342-7957 •Web: hmh-Ilc.com Equal Opportunity Employer Page 22 Page 182 Item#9. pox HMH 1WLAND SURVEYS engineering Lennon Pointe R-15 Rezone Legal Description A parcel of land situate in the North 112 of the West 112 of Government Lot 4 in Section 1,Township 3 North,flange 1 West, Boise Meridian,City of Meridian,Ado County,Idaho,and more particularly described as follows: COMMENCING at the northwest corner of Section 1,from which the west one-quarter corner bears, South 00`01'03"East,2699.19 feet,thence along the northerly line of Government Lot 4,South 88'43'02" East,356.54 feet to the POINT OF BEGINNING; Thence continuing along the northerly line of Government Lot 4,South 88°43'02"East,309.03 feet; Thence along the westerly boundary of the Creason Creek Subdivision No.1 recorded in Book 112 of Plats at Pages 16486-16488,South 00'02'45"West,680.06 feet to the northerly boundary of the Creason Creek Subdivision No.2 recorded in Book 119 of Plats at Pages 18301-18303; Thence along said northerly boundary, North 88°59'01"West,664.76 feet to westerly line of Government Lot 4; Thence along said westerly line,North 00"01'03"West,420.00 feet; Thence North 89`58'57" East,350.66 feet; Thence North 01°16'58"East,255.14 feet to the POINT OF BEGINNING. Containing 8.30 acres,more or less END OF DESCRIPTION P L p Prepared by: �sr R Ronald M. Hodge,PLS Survey Department Manager a 85] v9•az-zoo �O 9jf OF RMH3k �q�D M• NOO 680 S. Progress Ave.,Suite#26• Meridian,Idaho 83642•Tel:208-342-7957•Web: hmh-Ilc.com Equal Opportunity Employer Page 23 Page 183 B. Preliminary Plat(dated: 10/14/2021 January 18,2022) 4_4 31 K 10,d NO[\N-;7 Ik 4k j 11 o� it.1 1 T g j III_- A LIE Al F I W- Page 24 Item#9. C. Open Space Exhibit(date: 9�'�r�24)Revised January 2022 NOIlV3llddV 1N3W3-WIN3 � i•Y-ee auvoi�nuex powpo�mxepvw�nrmv vvcvry • ;��o��s N 31NIOd NONN31 r Q �-11d 3Hnl331IH0lJV dnodo OO gLL *d A 4 3Y�ia§ 56'SE�M.SO.LO.OM I 7 H --�-- I I � I Cn rI FoY sd Ma.:i 17 119iwy 19a✓m µvat I�I LU Lu - I I �k I - ILI I I I •I I .I I e I I I. s i IC 'ag �w I I w - Y . I u R6 4 1 �ON� I I�i EP GP I m L— 19'Qb Mam. L'' \�� Ivad a�lln�nld a 'QH 71,7UA97 'N Sg Page 25 Page 185 D. Landscape Plans{date: 9/15/2"NOT APPROVED(requires revision prior to Final Plat) NOII 1NIA17il1!N3 DiNIOd NONN3-1 O O 2 7 or 1 t,- o p, F PU '_N v" IL id 811 1 I "v >U —--—--OVOU FIACINITN—--—--—--—-- Page 26 Item#9. N.LINDER ROAD i z ' — - - 1; 1 N v 9 IT 1 % Y eyypo - M.—WE.SEE SHE ET LI 2El il 1 O a 3z _g t � 3ii5 i g5 \ Zg _ d 355 gg E st .az `gA DG GROUP ARCHITECTLIRE PLLC z S 1 ryO mz LENNON POINTS � 9f1 ENTITLEMENT APPLICATION Page 27 Page 187 Item#9. \ ----- LH-HLME-5 ESHEET LI I�Q ` l i - mt � o _ - I . j�l REP t - - i AID o r O V iOo T,s a �a at o El s- - a o f k` 4 - sti S ,1 tir .. a€%stile FCf OG GROUP ARCHITECTURE PLLC N 5 LENNON POINTE ENTITLEMENT APPLICATION Page 28 Page 188 Item#9. 9 al 7 L� nuTcnurr€see sneeTLia m � � m D m_ _ O o m Fq - - - - U L L li n f 5 a mSm a§ p3i s \\ L� s ON OG CROUP ARCHITECTURE PLLC z w LENNON POINTE m� sc8• - ENTITLEMENT APPLICATION Page 29 Page 189 Item#9. N.LINDER ROAD �n Rl m RD I _I •� \ ci- 0 ID oL O I Or �' auwu C V i — a Q p Q A 4 M° �sN - 133 y' y5y v1 0 tl :, a€9EeFp¢I 3„Eppp s i a rE CG GROUP ARCHITECTURE PLLC { - s 5 LENNON POINTE ® ENTITLEMENT APPLICATION Page 30 Page 190 Item#9. E. Site Plan(Revised January 2022) LpT CC RULI]wG ASPwur caxcRFr PATpE OI uxosca TOTAL 911 LOTDOVE q MAIBYUM 31 GGMMERCIAL 9Aw BF BACI (91 APARNAENf GTif9 w1 APurt urt PECESIRWY PL Q„ — — ( BIXE mExLu V oqq-0� ...RRR��A��� A A A A A t - .� I5 1 i I l I V 1l us s. 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EDT Ww"tAGE l caE-u wuAa� JAIfNRWEB l£VEL NTu SRE ' LOr�pVFPMFAr{FF MAhMIIM LOi COVEPI k lL MMA [.c uuEPLwE S.om SF M M.N „�nk:MEx,uui.s I rFofmPsw auu 4 RIcJ. � wvcPFourcrnr _L r SITE B awwm.Puw SITE Ate' 5t,619 SF 1.18 AG srAnav _ 64.279 SIF 1 A7 AC cw�Mswn�n�xns �Iv, ivF Y FX�S:aG 9i6GIunGE -— .. PoIM OF AEuOG — - �m� oMxe AO PFLnH - 9 - - Aro - _ Loareoesw�w d� _ In SITE F ,w A I il ma Q PRO LOCI eu«ssscv� 1 I �`, � \ Ywn we wais as Eok - __ r I \ 1 � aoa rAw�.w wAaL s c N \�6TATI:MP,lOOY FLO�WAY NxFM'o n7 JSY�WrnLlYfrc nrw t i .� u { +I+I ,l 99 t Pwu,r�rvT�Lr,xE,«raoaEP+r � I SIT PLAN Page 32 Page 192 Item#9. F. Public Works—Water Markup WI IJSTICK RD. '• 'T RI 2 M - _ RIM: 571.47 ` - INV-IN °-P -�— -eP—__ INV-Ol1T'. -. u � -YET s _ _ —I ` I c /\ "u �� maeM rnNrBWnn � I ' � I' SSMH SSMH _ 57• SSMH RIM:258.B2' 5 I RIM:2570.61- RI M:2561354 INV.IN. YYII _ INV.IN(N: INV.IN'. I INV-OUT'. — INV.IN(E)'. u -� — INV.OUT'---_ SSMH — SSMH _ - L• — — RIM',25W.21' RIM-2fi7187' w I INV- INV.IN � 1 J $ IN IN V. UT "IV I DL1T" y, — m blowoll n�4• - aT •.•'- — �cI3rM1er�eka '~ram w 4'_�IILLE.::II_ . i DiG RIM Y.-� arena wmerrrelnm 'i i� NV-' poPN"NIm/cornan_notln8 — I�� 5 � II I f 4 IIr' RIM25',7037 IVN T1 om— J — rc INV:OUT: I I 3 eTE N. Ea =THGT 57• r , 4 RIM'.2560Uf SSMH II MH- I� _IN IN IWI. R RIM:2565,85 I I q germ m �NV= ,, M.2568.77 IL e ndsca na IN INV IN ISE} I �J (• I� ENV a e iL— INV DLm, ` I � � � m RIM'.2568.IN SSMH ` ❑- 1 ' � }� a� , INV.IN: INV.OUT: •?} - nrzc to ex el ctiJ un II - �I — „C I - -77 I -UL O 11LVER —H_ YYI N N,' Irvt'i niTTl .P.TL aeeE aE_i_a. N�(N—t, E CS] C n UTILITY PLAN SCALE:1"=40' �Jnr a Page 33 Page 193 G. Conceptual Building Elevations and Site Renderings(Revised January 2022) 1771 41 11 I' � I T*-TT77 d, Oil FIE - -------------rl�7 7-7 LU Z A 0 IL OF-200 z ff HH e 0 LU A3.2A . .... ..... 7777 171 7 7 7- k��11 I ®1�� ._.�a�v 1� 1 . P 4 dH- 5�; MOM El H=E1=!E! t LHH F11'jN�H H1 Ut m T T IT LU 0 LLHU I I[ILI[I EL z ee -FF 71- o --BEF--EH aRFq LU A4 2�1. Page 34 Item#9. 1 L LNEW 8 ILIA -I-u-L-9rII-1�-I I - - I - t I iI -L':'4I$ I u�_n Li � ,3y LLSK$ W ®® Z O EEL iili xa a s I I ¶ 41 I� l�I�„��4� l�I ��r�I I�,�' C T 71 C ,:ss ,rtie: e ITM „6 tM - 3'&3 r ¢ka rg 3F3 o - t Z Z o w k J u Z A6.2A w Page 35 Page 195 A L . El AD Lu --j A6.2B DG Jlh F4 pa LLI Lil -i A7.2 Page 36 Item#9. ,0Ell i =�G 3. _ 77 I�III�I III III EII—III HII-11——I—III-1�—IEII HIS�I�III�I .M v ?:__ _ =111F=1FIIFI=FI I=III=11==II=111F==II=11==FII FIIF�=IF IIFII= U� _ W H ' n� Z �I.nII ,RTI°r�rm�aTll rl �IlTllr =1� �1� 111� 111111 I17�I� T� Z 0 4 a „ z a U W a A 4110, i L. y s x J" i r p Page 37 Page 197 t Ww . �. Page ,g- f 'F' +4 wvptot a on c IF Pa ,_ 40 Item#9. VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the approved plat, site plan, landscape plan, open space exhibit,and conceptual building elevations included in Section VII and the provisions contained herein. b. The 10-foot multi-use pathway along the Kellogg Drain and Creason Lateral in the southwest quadrant of the site shall be constructed with Phase 1 of the development. c. The existing county residential access onto W. Ustick Road shall be closed upon development of the subject site; the only approved accesses to the adjacent arterials are those shown on the site plan. d. All pedestrian crossings within the private street and drive aisle portions of the site shall be constructed with brick,pavers, stamped concrete, or equal to clearly delineate pedestrian facilities. e. The required landscape street buffers shall be constructed and vegetated along the entire perimeter(along N. Linder Road and W. Ustick Road)with the first phase of development. f. No more than 4-6 18 multi-family units are approved with the Lennon Pointe Community development the firs*two units glows*to the east r- po.�.. g. If cross-access is proposed between the commercial lot and the 5-unit townhomes,the Applicant shall submit a recorded cross-access agreement to the Planning Division at the time of Final Plat Signature to ensure perpetual cross-access between the private street in the residential portion of the project and the commercial drive aisle. h. Applicant shall construct the following landscaped areas with trees that touch at maturity,trees at least 3"in caliper at the time of planting, and install enough plants to have at least 70% ground cover at plant maturity: landscape buffer between the proposed commercial building and the single-family residential to its south and;the landscape area at the northeast corner of the site between the multi-family building and the east property boundary(Lot 31,Block 1). i. With the first phase of development.the Applicant shall construct raised curbing or similar within the Linder Road access adjacent to ACHD right-of- way to discourage any left-in or left-out traffic patterns.Applicant shall depict Page 41 Page 201 Item#9. this curbing on the civil drawings and landscape plans with the first final plat submittal: coordinate with ACHD as necessary. 2. The preliminary plat included in Section VII.B, dated Oet bee 14,2 1 with revision date of January 2022, shall be revised as follows prior to Final Plat submittal at least ten(10) days prior-to the Git-y Getineil hearing: a. Correet the size of Lot 9,Block 1 to meet the 2,000 square foot minimum lot size nt of the n 15 , g,list iet b. Add additional common lots for the required landscape street buffers to N. Linder Road and W. Ustick road adjacent to residential uses,per UDC 11-3B-7C.2. c. Stamped and signed by the licensed land surveyor. d. Add a note stating direct lot access to N. Linder Road and W.Ustick Road is prohibited except for those access points approved by ACHD and as shown on the approved site plan. e. Add a common lot for the proposed common drive currently shown on Lot 13,Block 2 and add a plat note stating the purpose of the common drive and which building lots it serves. 3. The landscape plan included in Section VII.D, dated September 15,2021, shall be revised as follows prior to submittal of the Final Plat application: a. Revise the location of the trees for the Linder Road street buffer to be outside of any waterway easement. b. Shift the proposed regional pathway on Lot 1,Block 1 to the west to better align with the approved segment to the south in Creason Creek No. 2. c. Show the required 25-foot landscape buffer between the C-C zoning district and the R-15 zoning district as required by UDC 11-3B-9C. d. Revise the landscape plan to match the revised preliminary plat and site plan wed 4. The site plan, as shown in Exhibit VII.E, shall be revised as follows prior to Final Plat submittal: a. Shift the 6 unit tewpAieme building to the fier-th to move as ffmeh of Lot 2,Week 1 eu4 of the floodway zone. building to the east to be an at4aehed sidewalk to the private StFeet. c. Show the required number of covered spaces for the proposed multi-family residential development,per UDC Table 11-3C-6. d. Shift the proposed regional pathway on Lot 1,Block 1 to the west to better align with the approved segment to the south in Creason Creek No. 2. S. The mialti fa+nily residential elevations, shall be r-evised as follows at least ten(10) days. to the City Gotmeil hear-in . a. Reduee the heigM of the proposed buildings to meet the maximtim building hei limit of fi�inm feet f the n 15 zoning this iet Page 42 Page 202 Item#9. b. Show the less of the two units on the third and foufth leNels of the eastem multi family building, istent with the D n pr-&vision.,b,,.,o 6. With Final Plat application,the Applicant shall submit for Alternative Compliance to the landscape street buffer tree requirements along N. Linder Road for that area encumbered by the Kellogg Drain and Creason Lateral easements. 7. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-7,UDC Table 11-2B-3, and those listed in the specific use standards for multi-family development,UDC 11-4-3-27. 8. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for multi-family and single-family dwellings based on the number of bedrooms per unit. 9. The Applicant shall comply with all ACHD conditions of approval. 10. The Applicant shall obtain Administrative Design Review(DES) for the attached single- family and townhome units prior to building permit submittal. One DES may be utilized for the entire single-family portion of the site. 11. The Applicant shall obtain Certificate of Zoning Compliance(CZC) and Administrative Design Review(DES) approval for the future commercial buildings and multi-family structures prior to building permit submittal. 12. Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A- 12. 13. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11- 3A-15,UDC 11-3B-6 and MCC 9-1-28. 14. Upon completion of the landscape installation, a written Certificate of Completion shall be submitted to the Planning Division verifying all landscape improvements are in substantial compliance with the approved landscape plan as set forth in UDC 11-3B-14. 15. The applicant and/or assigns shall comply with the private street standards as set forth in UDC 11-3F-3 and 11-3F-4. 16. The conditional use approval shall become null and void unless otherwise approved by the City if the applicant fails to 1)commence the use, satisfy the requirements, acquire building permits and commence construction within two years as set forth in UDC 11-5B-6F.1; or 2) obtain approval of a time extension as set forth in UDC 11-5B-6F.4. 17. The preliminary plat approval shall become null and void if the applicant fails to either: 1) obtain the City Engineer signature on a final plat within two years of the date of the approved findings; or 2)obtain approval of a time extension as set forth in UDC 11-6B-7. 18. Prior to City Engineer signature on the plat,the applicant shall submit a public access easement for the multi-use pathway along the southern boundary of the site to the Planning Division for approval by City Council and subsequent recordation. 19. Prior to issuance of Certificate of Occupancy on any building,the Applicant shall provide proof of the required maintenance agreement to the Planning Division in accord with UDC 11-4-3-27—all multifamily developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including,but not limited to, structures,parking, common areas, and other development features. Page 43 Page 203 Item#9. 20. Business hours of operation within the C-C zoning district shall be limited from 6 am to 11 pm as set forth in UDC 11-213-3A.4. 21. Any drive-thru establishment use shall require Conditional Use Permit approval in accord with UDC 11-4-3-11. B. Public Works Site Specific Conditions of Approval 1. The geotechnical investigative report prepared by SITE Consulting,LLC indicates some very specific construction considerations due to shallow ground water on site. The applicant shall be responsible for the adherence of these recommendations. 2. A portion of this project lies within the Meridian Floodplain and Floodway Overlay District. Prior to any development occurring in the Overlay District a floodplain permit application, including hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6—All structures in the overlay district must be elevated to flood protection elevations. 3. A water main connection will be required to Ustick Road. 4. Current design does not follow the utility corridor. Water mains should be located north and east of roadway centerline. 5. A water main connection will be required to the existing stubs in North Zion Park Avenue and West Pebblestone Drive. 6. The proposed main west of Building B should be eliminated. Townhomes can be served by the water main east of Building B. 7. Complete the water loop by extending the proposed water main in the private road between Building B and Building D1 northeast to connect into the water main located south of Building A L 8. Minimize water main length near the commercial lot at the northwest corner of the development. Bring the water main only as far as needed to provide a hydrant for the buildings' fire protection. Extend service lines from the main to serve the two retails buildings. 9. Water mains should not cross through landscaping or sidewalks. 10. Sewer service lines should not cross lots other than the lot they serve. Services in the southeast corner do not meet this requirement and must be adjusted. 11. Sewer needs to connect to West Pebblestone Drive by removing the temporary cleanout and connecting to the existing main. 12. The manhole located at the northeast corner of the development near Pebblestone Drive must be moved so it is located out of the landscaped area and instead located in Right-of-Way. 13. Sewer services should not cross infiltration trenches. 14. Utility easements are required for all mains outside of Right-of-Way. 15. No permanent structures can be built within a City of Meridian utility easement including but not limited to buildings, car ports,trash enclosures, fences,trees,bushes, infiltration trenches, light poles, etc. General Conditions of Approval Page 44 Page 204 Item#9. 16. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 17. Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 18. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 19. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 20. All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 21. All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. 22. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 24. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. Page 45 Page 205 Item#9. 25. A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 26. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 27. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 28. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 29. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 30. Developer shall coordinate mailbox locations with the Meridian Post Office. 31. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 32. The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 33. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 34. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 35. A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 36. The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 37. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Page 46 Page 206 Item#9. Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https:llweblink.meridianciiy.org/WebLink/DocView.aspx?id=240228&dbid=0&repo=MeridianC hty D. POLICE DEPARTMENT https:llweblink.meridiancity.orglWebLinklDocView.aspx?id=240012&dbid=0&r0o=MeridianC hty E. PARK'S DEPARTMENT—PATHWAY COMMENTS https:llweblink.meridianciU.oLglWebLinkIDocView.aspx?id=242744&dbid=0&repo=MeridianC iu F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=243241&dbid=0&repo=MeridianC i &cr=1 G. WEST ADA SCHOOL DISTRICT(WASD) https:llweblink.meridianciU.org/WebLinklDocView.aspx?id=242517&dbid=0&r0o=MeridianC H. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https:l/weblink.meridianciU.org/WebLink/DocView.aspx?id=240139&dbid=0&repo=Meridian C I. ADA COUNTY HIGHWAY DISTRICT(ACHD) https:l/weblink.meridiancity.org/WebLink/DocView.aspx?id=244361&dbid=0&repo=MeridianC Lty J. NAMPA MERIDIAN IRRIGATION DISTRICT(NMID) https:11weblink.meridianciU.org/WebLink/DocView.aspx?id=240461&dbid=0&repo=MeridianC iu IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application.In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Council finds the proposed zoning map amendment to annex the property into the City of Meridian with R-15 and C-C zoning districts and subsequent development is consistent with the Comprehensive Plan, if all conditions of approval are met. Page 47 Page 207 Item#9. 2. The map amendment complies with the regulations outlined for the proposed districts, specifically the purpose statement; Council finds the proposed zoning map amendment and request for the development of multiple housing types will contribute to the range of housing opportunities available within the City and within this area. Council finds the proposed addition of commercial within the development is generally consistent with the purpose statement of the commercial district and consistent with the future land use designation of Mixed-Use Community. 3. The map amendment shall not be materially detrimental to the public health,safety, and welfare; Council finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Council finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. Because of the unique and distinct project proposed, the proposed addition of more commercial zoning, and the varying types of housing options proposed, Council finds the annexation is in the best interest of the City. B. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat, with Staffs recommendations, is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. (Please see Comprehensive Plan Policies in, Section V of this report for more information) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property with development. (See Section VIII of the Staff Report for more details from public service providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers(i.e.,Police,Fire,ACHD, etc). (See Section VII for more information.) Page 48 Page 208 Item#9. 5. The development will not be detrimental to the public health,safety or general welfare; and, Council is not aware of any health, safety, or environmental problems associated with the platting of this property.ACHD considers road safety issues in their analysis and has approved the proposed road layout and connections to adjacent arterials. 6. The development preserves significant natural, scenic or historic features. Council is unaware of any significant natural, scenic, or historic features that exist on this site that require preserving. C. Conditional Use Permit Findings: The commission shall base its determination on the conditional use permit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Council finds that the submitted site plan shows compliance with all dimensional and development regulations in the R-15 zoning district in which it resides except for those noted and required to be revised. 2. That the proposed use will be harmonious with the Meridian comprehensive plan and in accord with the requirements of this title. Council finds the proposed use of multi family residential, in conjunction with the other residential housing types proposed, is in accord with the comprehensive plan designation of Mixed-Use Community and the requirements of this title. 3. That the design,construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Despite the proposed use being different than the residential uses closest to the subject site, Council finds the design, construction, and proposed operation and maintenance will be compatible with other uses in the general neighborhood and should not adversely change the essential character of the same area, if all conditions of approval are met. 4. That the proposed use,if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. Council finds the proposed use, if it complies with all conditions of approval imposed, will not adversely affect other property in the vicinity. 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools,parks,police and fire protection,drainage structures,refuse disposal,water,and sewer. Page 49 Page 209 Item#9. Council finds the proposed use will be served adequately by essential public facilities and services as all services are readily available, the nearby arterial street is widened to its full width, and the Applicant is required to construct a new public road extension to accommodate additional traffic flow. 6. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. All public facilities and services are readily available for the subject site so Council finds that the proposed use will not be detrimental to the economic welfare of the community or create excessive additional costs for public facilities and services. 7. That the proposed use will not involve activities or processes,materials, equipment and conditions of operation that will be detrimental to any persons,property or the general welfare by reason of excessive production of traffic,noise,smoke,fumes, glare or odors. Although traffic will likely increase in the vicinity with the proposed use, all major roadways adjacent to the site are already at their full width and the proposed layout offers the best opportunity for safe circulation. Therefore, Council finds the proposed use will not be detrimental to any persons,property, or the general welfare, if all conditions of approval are met. 8. That the proposed use will not result in the destruction,loss or damage of a natural, scenic or historic feature considered to be of major importance.(Ord. 05-1170,8-30- 2005,eff. 9-15-2005) Council is not aware of any such features; the proposed use should not result in damage of any such features. D. Private Street Findings: In order to approve the application,the director shall find the following: 1. The design of the private street meets the requirements of this article; The Director finds that the proposed private street design meets the requirements. 2. Granting approval of the private street would not cause damage,hazard,or nuisance,or other detriment to persons,property,or uses in the vicinity; and The Director finds that the proposed private streets would not cause damage, hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity if all conditions of approval are met. 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan.(Ord. 05-1170,8-30-2005,eff. 9-15-2005) The Director finds the use and location of the private streets do not conflict with the comprehensive plan or the regional transportation plan because the proposed design meets all requirements and the project is also extending the required public road through the site. 4. The proposed residential development(if applicable)is a mew or gated development. (Ord. 10-1463, 11-3-2010,eff. 11-8-2010) The Director finds the proposed residential development is a mew development by having a majority of the units facing green space instead of the private street. Page 50 Page 210 Item#10. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: License Agreement Between the City of Meridian and the Nampa & Meridian Irrigation District for the Creason Pathway Page 211 DATE: 14 April 2022 TO: Sawtooth Law Offices, PLLC FROM: NAMPA & MERIDIAN IRRIGATION DISTRICT License, Easement, Project and/or Crossing Agreement(s) Approved at Board Meeting of 05 April 2022 License Agreement 7 pages Idaho Power Company IPCo File#252 Safford Latteral Instrument#2022-019402 License Agreement 7 pages Idaho Power Company IPCo File#251 South Nampa Lateral Instrument#2022-019403 Project Agreement 11 pages The City of Meridian Rutledge Lateral Instrument#2022-035287 License Agreement 14 pages Milstick Properties, LLC Eichelberger Lateral Instrument#2022-035288 License Agreement 7 pages Idaho Power Company IPCo File#253 Snyder Lateral Instrument#2022-035289 Agreement 12 pages The City of Meridian Creason Lateral aka Creason Feeder Instrument#2022-035290 License Agreement 10 pages Qwest Corporation d/b/a Centuryl-ink QC Finch Lateral aka South Slough ADA COUNTY RECORDER Phil McGrane BOISE IDAHO Pgs=12 NIKOLA OLSON 2D NAMPA MERIDIAN IRRIG DIST 04111/20 222 09:36 Q 9:36 AM A NO FEE 1111111111111111111111111111111111111111111111111 01143521202200352900120121 AGREEMENT AGREEMENT,made and entered into this-5—day of ,2022,by and between NAMPA&MERIDIAN IRRIGATION DISTRICT,an irrigation dis rict organized and existing under and by virtue of the laws of the State of Idaho, hereinafter referred to as the"District,"and THE CITY OF MERIDIAN, a political subdivision and municipality of the State of Idaho hereinafter referred to as the"City," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December I9, 2000, recorded as Instrument No. 100102999, records of Ada County,Idaho, hereinafter referred to as the"Master Pathway Agreement;"and, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities;to enhance the City's pathway planning though early consultation between the City and the District;to establish a process for the City's submission of pathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches,property,operations and maintenance; and, WHEREAS, the District grants to the City the right develop pathways to encroach within the District's easements along and across the District's ditches,canals and easements therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of an agreement for each proposed crossing and encroachment; and, WHEREAS,the City is the owner of the real property easement/right of way easement(burdened with the easement of the District hereinafter mentioned)particularly described in the"Legal Description" attached hereto as Exhibit A and by this reference made a part hereof, and, WHEREAS, the District controls the irrigation/drainage ditch or canal known as the CREASON LATERAL aka CREASON FEEDER (hereinafter referred to as "ditch or canal") together with the real property and/or easements to convey irrigation and drainage water,to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the City as shown on Exhibit B attached hereto and by this reference made a part hereof; and, WHEREAS, the City desires approval to construct, install, operate and maintain a ten foot (10') pedestrian pathway, including grass landscaping along the east side of the Creason Feeder and within the District's easement for the Creason Feeder under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, NOW,THEREFORE,for and in consideration of the premises and of the covenants,agreements and AGREEMENT-Page 1 conditions hereinafter set forth and those set forth in said Master Pathway Agreement, the parties hereto agree as follows: 1. The City may construct,operate,maintain and repair a ten foot(10)pedestrian pathway and pathway improvements and grass landscaping and sprinklers(which currently exist and will be repaired as part of the construction of the pathway)along the east side of the Creason Feeder and within the District's easement from Woodbury Drive south to the Five Mile Drain and within Waterbury Park Subdivision No. 5,located southwest of the intersection of Meridian Road and Ustick Road in Meridian,Ada County,Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the"Special Conditions"stated in Exhibit C, attached hereto and by this reference made part thereof. 3. The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with,and running with,all of the lands of the City described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them, and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF,the District has hereunto caused its corporate name to be subscribed by its officers first hereunto duly authorized by resolution of its Board of Directors and the City has hereunto subscribed its corporate name to be subscribed and its seal to be affixed thereto, all as of the day and year herein first above written. NA MP MERIAR ATION DISTRICT ; lz�'",--e,.- By d nID ATTEST: Its Secret ry STATE OF IDAHO ) ss: County of Canyon ) AGREEMENT-Page 2 STATE OF IDAHO } }ss: County of Canyon } On this S day of ,2022,before me,the undersigned,a Notary Public in and for said State,personally appeared Donald Barksdale and Michael Comeskey,known to me to be the President and Secretary,respectively,ofNAMPA&MERIDIAN IRRIGATION DISTRICT,the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written, `lll•IIIIIflf/j ti�•�OTgR};�t� Notary Public for Idaho • Residing at , Idaho p My Commission Expires: 1 UBL1Gh: '�.�••'�;�No.Z�'�.�•0 �,9 ••.....•. �.�.••. pQ/'r ty of B V! IDIAN&- 1 Robert E Simi , Mayor Y 3-8-2022 ATTEST: n '�L Fti ,t 'e a� Chris Jo son, City Clerk ' STATE OF IDAHO ) ) ss: County of Ada ) On this 8th day of March ,2022,before me,the undersigned, a Notary Public in and for said State,personally appeared Robert E. Simison and Chris Johnson ,]mown to me to be the Mayor and City Clerk ,respectively,of The CITY OF MERIDIAN,the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WIINESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. CHARLENE WAY Notary Public For Idaho COMMISSION 067390 Residing in Meridian, Idaho NOTARY PUBLIC My Commission Expires: STATE OF IDAHO 3-28-2022 11MY COMMISSION EXPIRES 312&22 AGREEMENT-Page 3 EXHIBIT A LC al Descrk tion A right-of-way/easement located within Waterbury Park Subdivision No. 5, located in Section 1, Township 3 North,Range 1 West,B.M.,Meridian,Ada County,Idaho,and as more specifically described in the Pedestrian Pathway Easement attached hereto as Exhibit A-1 and by this reference incorporated herein. EXHIBIT]3 _Location of PrW tt N /Drain See Exhibit C-1 attached hereto. EXHIBIT C 83 ecial Conditions a. The construction and the location of the pathway and pathway improvements shall be in accordance with Exhibit C-1, attached hereto and by this reference made a part hereof. A portion of the Creason Feeder at this location is in pipe and the City acknowledges and shall take precautions to prevent any damage to the pipe during the construction of the pathway or replacement of the landscaping over or int the vicinity of said pipe. b. The City shall notify the District's Superintendent prior to and immediately after construction so that he or the District's engineers may inspect and approve the construction. C. The District's easement along this section of the Creason Feeder includes a sufficient area of land to convey irrigation and drainage water,to operate,clean,maintain and repair the ditch or lateral,and to access the ditch or lateral for said purposes and along this section of the Creason Feeder is a minimum of 70 feet, 35 feet to either side of the centerline. d. Construction shall be completed within one year of the date of this Agreement. Time is of the essence. AGREEMENT-Page 4 ADA COUNTY RECORDER Phil McGrane 2021-1 301 96 BOISE IDAHO Pgr,=B BONNIE OBERBILLIG 09/0212021 06:19 AM CITY OF MERIDIAN,IDAHO NO FEE Creason Pathway Easement,Waterbury Park MESTRIAN PATHWAY EASEMENT THIS AGREEMENT,.made-this 24th day of August, 20_�J, between Wabarbury Park HQA , hereinafter referred to as grantor", and the. City of Meridian, an Idaho- municipal corporation, hereinafter referred to as"Grantee"; WITNESSETH: WHEREAS,Grantor is the owner-of veal property on portions of which the City of Meridian desires to establish a public pathway,.and WHEREAS, the Grantor desires to grant an, easement to cstablish a public pathway and provide connectivity to present and future portions ofthe pathway;and WHEREAS,Grantor shall construct the pathway improvements.upon.the easement described herein;and NOW,THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit '133" attached-hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian.pathway easexent for multiple-use non motorized recreation, with the free:right of access to such fhoilities.at any,and all dines. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever, THE GRANTOR.hereby covenants and agrees that it will not place:or allow to be placed:any permanent structures,trees,brash,.or perennial shrubs or flowers within tht Brea described for this easement, which would interfere with the use of said easement, for the purposes stated herein, IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that the.Grantor shall repair and maintain the pathway improvements.. THE GRANTOR hereby covenants and agrees with the Grantee that-should any pant of the easement hereby granted become part of for lie within the boundaries of any public street,. Pedestrian Pathway Easement REV.0V0112020 Exhibit A-1,page 1 then,to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof,shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land,and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: -r,- KarenOitu BideWW" bury Park HQA J Z STATE OF IDAHO ) ) ss County of Ada This record was acknowledged before me on (date)by (name of individual),[complete the following if signing in a representative capaci or strike. the following if signing in an individual capacity] on behalf of st"jC A6 A- (name of entity on behalf of whom record was executed), in the following presentative capacity: _ � �a (type of authority such as officer or trustee) (stamp) ignature •'` IV �`• y Commission Expires: •'g' -TA jCOMIdIBStON * 1' f301BZU77 � `: Pedestrian Pathway Easement REV.01/01/2020 Exhibit A-1,page 2 GRANTEE: CITY OF MERIDIAN Robert .Simis n,M or ? -2021 cw« A t y ris nson, 5', r' 8-24-2021 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 8-24-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. 01aAw CHARLENE WAY I Notary Signature COIOTARY P #e C I M Commission Expires: 3-28-2022 NOTARY Pusuc Y P� 43TATE OF IDAHO MY CAM MM10N WWW'A 9f?8lZZ Pedestrian Pathway Easement REV.01/01/2020 Exhibit A-1,page 3 EXHMff A Legal Description A blanket easement over portions of four(4)common lots in the Waterbury park Subdivision,as necessary to create a contiguous pathway,consisting of. The common area legally described as all of Lot 36, Block 1,Waterbury Park Subdivision No.5 as depicted on the Plat recorded in Book 73,Pages 7507 through 7508 in the office of the Recorder,Ada County Idaho. o The common area Iegally described as all of Lot 19,Block 7,Waterbury Park Subdivision No.5 as depicted on the Plat recorded in Book 73, Pages 7507 through 7508 in the office of the Recorder,Ada County Idaho. • The common area legally described as all of Lot 18,Block 7, Waterbury Park Subdivision No.4 as depicted on the Plat recorded in Book 66,Pages 6862 through 6863 in the office of the Recorder,Ada County Idaho. o The common area legally described as all of Lot 30,Block 1,Waterbury Park Subdivision No.4 as depicted on the Plat recorded in Book 66,Pages 6862 through 6863 in the office of the Recorder,Ada County Idaho. Exhibit A-1,page 4 EXHIBIT B-1,Waterbury Park No.5 i O ��� t '0■ ROIilA l..ns .irr Aio.Yilr� a q$ao ® ; � 1 Y i ` 0,1 G wl t I�A � a 1 A O �I• s 044 LLS <52 I to title a.aar�r•n s Exhibit A-1,page 5 a;' EXHIBIT B-2-Waterbury Park No.4 4a Qi�li-- - _ •wnprwt +Irrx �_ezarror -- �i3�°� z ^. v In 1111T, if ;dl,d§e �F I WIN JJ''//�� ^t AZT �8§�� i•J16 S +ZBB � � lZiv �y ca =R m� ' I I 4� o ° v ! e sale[ e e expoams N , : Arn yu, mcn IY•6l � IC+II gnu g � t l,5f.limll � N C I v u tI c a Y s h iI u Lr �pC�`yII�W •} +� .y .0V. f • EIfM y[ ✓1,'LI-reI._� h - L �� IrrrM. inS Ipr" f~r�4�r �y� p � m�91 •pkk-_ s': OTT Exhibit A-1,page 6 Page 221 I�.jj 1022 Ta ENGINEERS.THIS INSTRUMENT IS THE PROPERTY OFT.O ENGINEERS.ANY REPRODUCTION.REUSE OR MODIFICATION OF THIS INSTRUMENT OR ITS CONTENTS WITHOUT SPECIFIC WRITTEN PERMISSION OF T-0 ENGINEERS IS STRIMY MOHISITED a € ; � z sag$ z ll Fol ■ yy g3 �� i 98 e� £ o® $ aR € 2902 9A Uo c �EooO$$ CINDER ROAD ep A4Am 2= c>n;ga g�§� fl° A n D o � -ncn m xd O g z 3 K m Km 0 IT,� o �r D� r n D D ® m� n Z D a�sm� sva=a^a n €�€v €m € e��R.=�aa��o x P.£s ` a ;spo>o $x Z. TUN a9oFm SdRl Rl o � m � o Ir a, i y O Oz z Ras a =- T•O EN6INEES CONSTRUCTION DRAWINGS FOR: P■,as u�.„,„ �+a P" CREA SON LATERAL PATHWAY PROJECT ""°° xm I r�irwmrMewacra■ ro Rs� COVER Exhibit C-1 , page 1 ©M2 T-0 ENGINEERS.THIS INSTRUMENT IS THE PROPERTY OF T.0 ENGINEERS.ANY REPRODUCTION,REUSE OR MODIFICATION OF THIS INSTRUMENT OR US CONTENTS WITHOUT SPECIFIC WRITTEN PERMISSION OF T-0 ENGINEERS IS STRICTLY PROHISREO I \ 8 I I I I t i l l IT I I I ! gr' p / r o_Rp 111 � "O .I °_ P�1 I 1 I g Ed S "z I li li 1 I I I I I <oR3 11 e r�Y4 �I I wl � I I I I I EL 113, I I I II I I I I I 1 S ll s I I I I •I I I I ; I � 1 �� i I I I I I I �4 i i Jos j I I m I N I mi F j" HIM g $Sip 15 °' i I •�I i li IIy i I i 91 � g m� �'�fi� m � m I I I I I I I I 9�g•YE I jT r.! , 1 �. g � �� 9��< g °� g g I I I I 3 I I I I I n I I I I I I I "§S- _y�'�•b I - I e I I I I l I `iGsk ! I I I I I I I �i • s t S`sR8 ts+.irl _.EI-.x D I I K Is s g € g R A x II Igp � 4 0 m I�.Vyy S 9 i 3 3 mn"� 0 =z a o � J y p CONSTRUCTION DRAWINGS FOR: �„N N .,,„ �aQPRO 0 � ASH R CREASON LATERAL PATHWAY PROJECT nTi PLAN AND PROFILE Exhibit C-1 , page 2 Item#11. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Task Order in the Amount of$2,000.00 Between the City of Meridian and Key Detail for Mural Design at unBound Library for Design Services Page 224 TASK ORDER FOR MURAL DESIGN This TASK ORDER FOR MURAL DESIGN ("Task Order") is made this 1 st day of March, 2022 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Andrei Krautsou, also known as Key Detail, ("Artist"), an individual whose address is 400 W 3Th Street,Apt IOX New York, NY 10018. WHEREAS,Artist and City have entered into a Master Agreement for Professional Services: Mural Design, Installation, and Maintenance ("Master Agreement"), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, installation, maintenance, and repair of murals, pursuant to separate project task order(s) setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, City and Meridian Library District("Owner") have entered into a Memorandum of Agreement for Design and Installation of Mural,by which Agreement Owner agreed to allow City to engage an Artist for the purpose of designing a public art mural for potential installation at 22 E. 2nd Street, in Meridian, Idaho,Ada County parcel no. R5672000870 ("Property"); specifically, on the south-facing exterior wall of the building located at Property; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Artist shall design a large-scale, painted mural installation for potential installation on the south-facing exterior wall of the building at the Property ("Mural"), located at Property. Throughout the design process,Artist shall seek input from City and Owner (collectively, "Stakeholders"), and shall finalize the design only with consensus from all Stakeholders. At the conclusion of the design process,Artist shall deliver to City a to-scale rendering of the Mural design, including a depiction of all architectural features and fixtures to be accommodated(e.g., windows, doors, signs,projections, etc.).Artist shall also be responsible for obtaining written approval of the final design from the designated representative of each Stakeholder. II. COMPENSATION. A. Total amount. The total payment to Artist for services rendered under this Task Order shall be two thousand dollars ($2,000.00). This amount shall constitute full compensation for any and all services, travel, transportation, materials, fabrication, shipping, equipment, contingency, commission, artist fee, and costs of work to be performed or furnished by Artist under this Task Order. B. Method of payment. Artist shall provide to City invoices for services and deliverables provided pursuant to the payment schedule set forth herein, which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or PROFESSIONAL SERVICES TASK ORDER-MURAL DESIGN PAGE 1 Social Security tax from any payment made by City to Artist under the terms and conditions of this Task Order. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. C. Payment schedule. Artist shall be paid pursuant to the following benchmarks: 1. Initial design: $1,000.00 shall be due to Artist for upon Artist's delivery to Stakeholders an initial design of the Mural. 2. Final Design: $1,000.00 shall be due to Artist for delivery of a Final Design, as defined herein and as approved in writing by City. III.TIME OF PERFORMANCE. A. Timeline. In the provision of services and deliverables under this Task Order,Artist shall meet the following deadlines: 1. By 5:00 p.m. on April 14,2022:Artist shall deliver three initial designs of the Mural to City. Stakeholders are tentatively scheduled to review the initial designs and provide feedback on April 22, 2022 at 3:OOpm MST. 2. By 5:00 p.m. on May 12, 2022:Artist shall deliver to City a provisionally final design which shall include a detailed, to-scale rendering of the Mural design, including a depiction of all architectural features and fixtures to be accommodated(e.g., windows, doors, signs,projections, etc.). Stakeholders are tentatively scheduled to review the final design and give final feedback on 3:00 p.m. on May 20, 2022. 3. By 5:00 p.m. on June 3, 2022:Artist shall deliver to City the final design, which shall include: a) a detailed, to-scale rendering of the Mural design incorporating the feedback from Stakeholders and including a depiction of all architectural features and fixtures to be accommodated(e.g.,windows, doors, signs,projections, etc.) and b)written approval of the design from the Owner. B. Time of the essence. The Parties acknowledge that services provided under this Task Order shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Task Order, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Task Order by the party so failing to perform. IV GENERAL PROVISIONS. A. Master Agreement applies. All provisions of the Master Agreement are incorporated by reference and made a part of hereof as if set forth in their entirety herein. PROFESSIONAL SERVICES TASK ORDER-MURAL DESIGN Page 2 B. Stakeholders'designated representatives. Stakeholders have vested in the following representatives the authority to provide to Artist input and approval regarding proposed mural designs. Any Stakeholder may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to Artist and to City. 1. Owner: Nick Grove,Assistant Director Meridian Library District nick@mld.org 208-888-4451 2. City: Cassandra Schiffer,Arts and Culture Coordinator City of Meridian cschiffer@meridiancity.org 208-884-5533 C. Limited edition. Artist does, and shall, warrant and represent that the designs provided pursuant to this Task Order have never heretofore been designed, fabricated, installed, created, published, or copied and that Artist is the sole creator and owner of all rights in such designs. D. Installation not included.Artist acknowledges and agrees that this Task Order imparts no commitment by City to contract with Artist for installation of the Mural depicted in concept designs provided pursuant to this Task Order. Further, this Task Order vests no right in Artist to install the Mural depicted in designs provided pursuant to this Task Order. E. City Council approval required. The validity of this Task Order shall be expressly conditioned upon City Council action approving same. Execution of this Task Order by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Task Order on the Effective Date first written above. ARTIST: Andrei Krautsou, also known as Key Detail CITY OF MERIDIAN: Attest: PROFESSIONAL SERVICES TASK ORDER—MURAL DESIGN Page 3 Robert E. Simison, Mayor 3-8-2022 Chris Johnson, City Clerk 3-8-2022 Page 4 PROFESSIONAL SERVICES TASK ORDER—MURAL DESIGN Item#12. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Police Department: Fiscal Year 2022 Net-Zero Budget Amendment in the Amount of$900.00 for Idaho State Liquor Division Mini Grant Page 229 Item#12. C� fIEN DLAN HO MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Police Department Meeting Date: March 8, 2022 Presenter: Chief Basterrechea Estimated Time: 10 Minutes Topic: Budget Police Department Fiscal Year 2022 Net-Zero Budget Amendment in the Amount of$900.00 for ID State Liquor Div Mini Grant Recommended Council Action: Spending Authority Background: Requesting spending authority of grant funds from the Idaho State Liquor Division for Red Ribbon Week Speaker at local schools Page 230 r N r N r O N � Mu N o N rn o 0 z z N f t + ,n ❑❑ N N N N s N m o m r R n N L o N n i N O N n Lfl } } M0 �1] W m a `vI N M N v ❑❑ co m � N � o o b ++ N j Zan ua_ c° '^ p N N u A O W z u a d 2 o m n P m v ap lm ai I � P E C S C C 1aJ O ,Y ► C lu = = 7 W A L a L7 _ 1° v U W co NE E v o W ' Lo y T m ril Y 2 01 J Lo ,21 0 it Z Z r+a C m 0 0 - a 41 a v : m m a, ro n v a a m m W N i •'❑ •fi W O I Qr �'�' s = C y sn en sn v�en to in to in vq V-r ui cn.n V c -' Q Oi a = > C F t i O Q m o c `m CL - 4 Q ❑ V CL U ~ m a m m m N m F � m C:) o in ,n r L, 3 G - N Ix X a m N Era e =W @ G C 4-- O m u O d in R D F Dcm ~ 3 a ~ a w as n Q in j u o E 7 u w O a a a y ❑ '� o 0 0 3 a C7 7 is d � w U U` •o m m m m m m rn M m M M M rn M M rn m m m m rrt m m m m rn m m in m O p p a. 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C7 rri C7 V 7 C7 ri Y an 2 M1 CQ Qi, N j w IDAHO STATE IDAHO STATE LIQUOR DIVISION LIQUOR 2021 -2022 Alcohol Education DIVJSION Mini Grant Program Report Guidelines 2021 -2022 Education Mini Grant Program Report Guidelines ISLD Mini Grant Education Award winners must submit a detailed report of the project that was funded upon completion of the project or by August 31, 2022. Please include details of the project process and products and how project strategies and objectives were met. A description of what should be included in your report is listed below: • Describe the activity that the ISLD Mini Grant Education Award was used to fund. Please provide detail on how funds were used and in what amounts. If there is more than one activity, please provide a description for each one. Include as much detail as necessary and include the audience(s) targeted by this activity. Was there a strong focus on underage and/or dangerous drinking? • If possible, list other sources that funded this activity and the approximate amount that were provided. • What role did the ISLD agency play in this activity? • How did this activity contribute to the prevention of irresponsible use of alcohol? • How did this activity encourage community involvement and/or coalition building? • What were the overall results of this funded activity? Your report should be completed in a Word Document format or as a PDF file. Please provide any products, reports, announcements or other materials (i.e. brochures, press materials, pictures, flyers, etc.) generated by the funded activity. You may reach out to Catie Wiseman with any questions about your project and/or report at either (208)947-9410/ catie.wiseman@tiguor.idaho.Qov. Thank you for your efforts in raising alcohol awareness! Legal Disclosure As part of all announcements made or promotional material distributed concerning activities funded by this award, recipients are requested to disclose that the activity was funded, in whole or in part, by funds from the Idaho State Liquor Division (ISLD) and the National Alcohol Beverage Control Association (NABCA). Distribution of awards is conditioned on recipient's compliance with any proposal submitted or any terms and conditions accompanying the education award. By making this award, ISLD or NABCA assumes no liability for any activity undertaken by recipient using award funds. Revised December 2021 Item#13. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Fiscal Year 2021 Financial Audit Report Page 234 Item#13. EideBadly. CPAs&BUSINESS ADVISORS February 18, 2022 To the Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho We have audited the financial statements of the City of Meridian, Idaho (the City) as of and for the year ended September 30, 2021, and have issued our report thereon dated February 18, 2022. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards and our Compliance Audit under the Uniform Guidance As communicated in our letter dated October 4, 2021, our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America and to express an opinion on whether the City complied with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City's major federal programs. Our audit of the financial statements and major program compliance does not relieve you or management of its respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. Our responsibility, as prescribed by professional standards as it relates to the audit of the City's major federal program compliance, is to express an opinion on the compliance for the City's major federal program based on our audit of the types of compliance requirements referred to above. An audit of major program compliance includes consideration of internal control over compliance with the types of compliance requirements referred to above as a basis for designing audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, as a part of our major program compliance audit, we considered internal control over compliance for these purposes and not to provide any assurance on the effectiveness of the City's internal control over compliance. What inspires you,inspires us. I eidebuilly.com Page 235 877 W.Main St.,Ste.800 Boise,ID 83702-5858 T 208.344.7150 F 208.344.7435 EOE Item#13. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However,we are not required to design procedures for the purpose of identifying other matters to communicate to you. We have provided our comments regarding internal controls during our audit in our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards dated February 18, 2022. We have also provided our comments regarding compliance with the types of compliance requirements referred to above and internal controls over compliance during our audit in our Independent Auditor's Report on Compliance with Each Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance dated September 30, 2021. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, and our firm have complied with all relevant ethical requirements regarding independence. Qualitative Aspects of the Entity's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies.A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. As described in Note 1,the County change accounting polcies related to accounting for fiduciary activities to adopt the provisions of GASB Statement No. 84, Fiduciary Activities. The City evaluated the effects of the implementation of this standard and determined there was no material impact to the financial statements of the City. No matters have come to our attention that would require us, under professional standards,to inform you about (1)the methods used to account for significant unusual transactions and (2)the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments.Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements are: Management's estimate of the net pension liability(asset) and deferred inflows/outflows of resources related to the net pension liability(asset) are based on actuarial estimates provided by Milliman to PERSI and the Schedule of Employer Allocations and Collective Pension Amounts provided by PERSI. This schedule was audited by independent auditors. We evaluated the key factors and assumptions used to develop the net pension liability(asset) and determined that it is reasonable in relation to the basic financial statements taken as a whole. Page 236 Item#13. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users.The most sensitive disclosures affecting the City's financial statements relate to: The disclosure of net pension liability (asset), in Note 10, as this footnote supports the assumptions made and inputs used to determine the employer pension assumption. Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole.There were no uncorrected or corrected misstatements identified as a result of our audit procedures. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the financial statements or the auditor's report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management, which are included in the management representation letter dated February 18, 2022. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditors. Page 237 Item#13. Other Matters The financial statements include the financial statements of Meridian Development Corporation (MDC), which we considered to be a significant component of the financial statements of the City. Consistent with the audit of the City's financial statements as a whole, our audit included obtaining an understanding of MDC and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements of MDC and completion of further audit procedures. This report is intended solely for the information and use of the Mayor, City Council, and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties. (;�e� Boise, Idaho Page 238 Item#13. EideBadly. CPAs&BUSINESS ADVISORS Independent Accountant's Report Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho We have performed the procedures enumerated below, on the processes and procedures relating to the management and fiscal operations of the City of Meridian's Golf Course.The City of Meridian's management is responsible for the management and fiscal operations of the City's Golf Course for the year ended September 30, 2021. The City of Meridian (the City) has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of assisting the City Council Members and Members of Management in the processes, procedures and control in place at the City's Golf Course for the year ended September 30, 2021 and we will report on findings based on the procedures performed. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes. The procedures and the associated findings are as follows: 1. Verify amounts on monthly financial reports provided to City of Meridian from third-party golf course management company and agree to internal reports generated at the golf course. There were no findings in the current year. 2. Document processes and procedures related to cash receipts and deposits. Select a sample of 10 cash receipts and verify proper reporting period and revenue account. There were no findings in the current year. 3. Document processes and procedures related to cash disbursements. Select a sample of 10 disbursements, and verify proper approval, reporting period and expense account. There were no findings in the current year. What inspires you,inspires us. I eidebuilly.com Page 239 877 W.Main St.,Ste.800 Boise,ID 83702-5858 T 208.344.7150 F 208.344.7435 EOE Item#13. 4. Select a sample of 10 employee payroll transactions and verify employee, hourly rates and amounts paid agree to report provided to the City of Meridian. There were no findings in the current year. We would, however, recommend to Management to maintain current employee records on file for hire date and current applicable compensation rates for each employee. 5. Select a sample of 5 employees payroll transactions relating to tips and verify employee/Kemper recording the tips accurately. There were no findings in the current year. 6. Document processes and procedures related to inventory management(food/merchandise). Select a sample of 10 receipts of inventory(food/merchandise) and verify proper recording of inventory, proper storage of inventory, and proper sales receipt of inventory. There were no findings in the current year. We would, however, recommend to Management to modify their record keeping system, or find a way to track specific shipments of inventory to specific invoices in order to ensure the accuracy of the valuation of inventory held at the Golf Course. We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on the processes and procedures relating to the management and fiscal operations of the City's Golf Course.Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. We are required to be independent of the City of Meridian and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement. This report is intended solely for the information and use of the city council and management of the City of Meridian and is not intended to be and should not be used by anyone other than these specified parties. � GT Boise, Idaho January 13, 2022 Page 240 A"F41 �-+.'.� _ 1 r �\ f + I his } t Financial Statements September 30, 2021 — ------------ 9 i --- Item#13. City of Meridian, Idaho Table of Contents September 30, 2021 IndependentAuditor's Report...................................................................................................................................1 Management's Discussion and Analysis ....................................................................................................................4 Government-Wide Financial Statements Statementof Net Position ...................................................................................................................................13 Statementof Activities.........................................................................................................................................15 Fund Financial Statements Balance Sheet—Governmental Funds................................................................................................................. 16 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position........................17 Statement of Revenues, Expenditures, and Changes in Fund Balances—Governmental Funds ........................18 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities ................................................................................................................... 19 Statement of Net Position—Proprietary Fund ....................................................................................................20 Statement of Revenues, Expenses, and Changes in Fund Net Position—Proprietary Fund ...............................22 Statement of Cash Flows—Proprietary Fund ......................................................................................................23 Statement of Fiduciary Net Position....................................................................................................................25 Statement of Changes in Fiduciary Net Position .................................................................................................26 Notes to Financial Statements............................................................................................................................. 27 Required Supplementary Information Schedule of Employer's Share of Net Pension Liability(Asset) and Employer Contributions.............................52 Schedule of Revenues, Expenditures, and Changes in Fund Balance—Budget and Actual—General Fund.......54 Notes to Required Supplementary Information..................................................................................................56 Other Information Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Capital Projects Fund .............................................................................................................................................................................57 Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Enterprise Fund....58 Single Audit Section Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.................................................................................................................................................................59 Independent Auditor's Report on Compliance for the Major Federal Program; Report on Internal Control Over Compliance Required by the Uniform Guidance.....................................................................................................61 Schedule of Expenditures of Federal Awards......................................................................................................63 Schedule of Findings and Questioned Costs........................................................................................................65 Page 242 Item#13. EideBadly. CPAs&BUSINESS ADVISORS Independent Auditor's Report Mayor and Members of the City Council City of Meridian Meridian, Idaho Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business- type activities,the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Meridian, Idaho (the City) as of and for the year ended September 30, 2021, and the related notes to the financial statements,which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. What inspires you,inspires us. I eidebuilly.com Page 243 877 W.Main St.,Ste.800 Boise,ID 83702-5858 T 208.344.7150 F 208.344.7435 EOE Item#13. Opinions In our opinion,the financial statements referred to above present fairly, in all material respects,the respective financial position of the governmental activities,the business-type activities,the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City, as of September 30, 2021, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information—General Fund, and the Schedule of Employer's Share of Net Pension Liability (Asset) and Employer Contribution, as listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods or preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's financial statements.The Schedule of Revenues, Expenditures, and Changes in Fund Balance—Budget to Actual—Capital Projects Fund and Enterprise Fund are presented for purposes of additional analysis and are not a required part of the financial statements.The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and is not a required part of the financial statements. The Schedules of Revenues, Expenditures, and Changes in Fund Balance—Budget to Actual—Capital Projects Fund and Enterprise Fund and the Schedule of Expenditures of Federal Awards are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund financial statements and the schedule of expenditures of federal awards are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Page 244 Item#13. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 18, 2022 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. Boise, Idaho February 18, 2022 Page 245 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 This section of the City of Meridian's (City's) annual financial report presents management's discussion and analysis of the City's financial performance during the year ended September 30, 2021. Please use this information in conjunction with the information furnished in the City's financial statements. Financial Highlights • The total assets and deferred outflows of the City exceeded its liabilities and deferred inflows as of September 30, 2021 by$644,817,359 as compared to $594,974,127 at September 30, 2020. • Net position of the Governmental activities finished the fiscal year 2021 at$202,709,576. • Net position of Business-type activities finished fiscal year 2021 at$442,107,783. • Total unrestricted fund balance of governmental funds as of September 30, 2021 was $67,617,648 as compared to a total unrestricted governmental fund balance as of September 30, 2020 of$53,902,182. • Total unrestricted fund balance of business-type funds as of September 30, 2021 was$82,593,538 as compared to a total unrestricted business-type fund balance as of September 30, 2020 of$59,918,653. • The City has no outstanding long-term debt as of September 30, 2021. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to the City's basic financial statements. The basic financial statements have four components—government-wide financial statements,fund financial statements, notes to the financial statements, and required supplementary information. Government-Wide Financial Statements These statements report information about all of the operations of the City using accounting methods similar to those used by private sector companies.These statements are prepared using the flow of economic resources measurement focus and accrual basis of accounting.The current year's revenues and expenses are recorded as transactions occur rather than when cash is received or paid. The government-wide financial statements are divided into two categories: Statement of Net Position—Reports the City's assets (what the City owns) and liabilities (what the City owes) with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Statement of Activities—Reports all of the City's revenues and expenses for the year by function. Examples of functions are public safety, administration, and water and sewer activities. Revenues, such as property tax which cannot be traced to a specific function, are reported as General Revenues. Page 246 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 GOVERNMENT-WIDE FINANCIAL STATEMENT ANALYSIS Statement of Net Position As of September 30, 2021,the City's combined assets and deferred outflows exceeded liabilities and deferred inflows by$644,817,359 as compared to the net position as of September 30, 2020 of$594,974,127. Government-wide total assets and deferred outflows of resources increased from last fiscal year to finish FY2021 at$736,705,342. Government-wide total liabilities and deferred inflows of resources increased from last fiscal year to finish FY2021 at$91,887,983. The largest portion of the City's net position is invested in capital assets. Capital assets include land, building, equipment and machinery, and sewer and water utility infrastructure. The table below has been condensed from the Statement of Net Position. Primary Government Governmental Business-Type Total Activities Activities 2021 2020 2021 2020 2021 2020 Current and Other Assets $ 161,955,709 $ 125,698,867 $ 92,542,923 $ 69,440,109 $ 254,498,632 $ 195,138,976 Capital Assets 109,586,457 108,030,712 360,028,182 353,207,185 469,614,639 461,237,897 Deferred Outflows of Resources 10,325,498 5,442,017 2,266,573 1,307,576 12,592,071 6,749,593 TOTAL Assets and Deferred 281,867,664 239,171,596 454,837,678 423,954,870 736,705,342 663,126,466 Outflows of Resources Current Liabilities 7,071,793 6,410,622 7,204,027 5,932,444 14,275,820 12,343,066 Long-term Liabilities 9,264,034 20,119,716 999,510 5,223,213 10,263,544 25,342,929 Deferred Inflows of Resources 62,822,261 30,319,549 4,526,358 146,795 67,348,619 30,466,344 TOTAL Liabilities and Deferred Inflows of Resources 79,158,088 56,849,887 12,729,895 11,302,452 91,887,983 68,152,339 Investment in Capital Assets 108,941,888 108,030,712 359,514,245 352,733,765 468,456,133 460,764,477 Restricted 26,150,040 20,388,815 - - 26,150,040 20,388,815 Unrestricted 67,617,648 53,902,182 82,593,538 59,918,653 150,211,186 113,820,835 TOTAL Net Position $ 202,709,576 $ 182,321,709 $ 442,107,783 $ 412,652,418 $ 644,817,359 $ 594,974,127 Page 247 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 Statement of Activities During the 2021 fiscal year the City's financial position improved by$49,843,232.The following condensed financial information was derived from the government-wide Statement of Activities and shows how the City's net position changed during the year. Government-wide total revenues increased from last fiscal year to finish FY2021 at$145,700,631. Government-wide total expenses increased from last fiscal year to finish FY2021 at$95,857,399. Changes in Net Position for Fiscal Year Ending September 30,2021 Governmental Business-Type Total Primary Activities Activities Government FY2021 FY2020 FY2021 FY2020 FY2021 FY2020 Revenues Program Revenues Charges for services $ 15,408,298 $ 12,806,959 $ 31,015,063 $ 28,678,125 $ 46,423,361 $ 41,485,084 Operating grants and contributions 11,451,436 1,051,057 18,255,767 19,087,316 29,707,203 20,138,373 Capital Grants and Contributions 8,028,828 7,844,897 14,280,626 13,718,483 22,309,454 21,563,380 General Revenue: Property taxes 30,617,436 37,362,945 - - 30,617,436 37,362,945 Franchise fees 1,759,563 1,568,465 1,759,563 1,568,465 Sales tax and other governmental 14,220,950 10,170,339 - - 14,220,950 10,170,339 Investment Earnings 511,581 1,173,355 562,286 792,905 1,073,867 1,966,260 Other Revenue (203,624) 373,261 (207,579) 429,603 (411,203) 802,864 Total Revenues 81,794,468 72,351,278 63,906,163 62,706,432 145,700,631 135,057,710 Expenses General Government Administration 10,798,007 11,443,259 - - 10,798,007 11,443,259 Law Enforcement 22,146,405 24,148,931 22,146,405 24,148,931 Fire Department 14,367,843 14,990,279 14,367,843 14,990,279 Parks and Recreation 9,994,801 8,230,063 9,994,801 8,230,063 Community Planning and Devlp 6,832,569 6,548,078 - - 6,832,569 6,548,078 Enterprise-sewer and water - - 31,717,774 29,765,820 31,717,774 29,765,820 Total Expenses 64,139,625 65,360,610 31,717,774 29,765,820 95,857,399 95,126,430 Excess(deficiency)of revenues over expenditures before transfers 17,654,843 6,990,668 32,188,389 32,940,612 49,843,232 39,931,280 Transfers-internal activities 2,733,024 2,732,616 (2,733,024) (2,732,616) Change in net position 20,387,867 9,723,284 29,455,365 30,207,996 49,843,232 39,931,280 Net Position,Beginning of Year 182,321,709 172,598,425 412,652,418 382,444,422 594,974,127 555,042,847 Net Position,Ending of Year $ 202,709,576 $ 182,321,709 $ 442,107,783 $ 412,652,418 $ 644,817,359 $ 594,974,127 Page 248 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 Fund Financial Statements The fund financial statements provide information about the City's major funds, not the City as a whole. The City uses a method of accounting, called fund accounting,to separate specific sources of funds and corresponding expenditures. Funds may be required by law or may be established by the City Council. At the end of a fiscal year the unreserved fund balance serves as a useful measure of a government's net resources. The City has the following funds: Governmental Funds: These funds encompass the City's basic services, public safety, community planning and development, administration, and parks and recreation. Governmental fund financial statements focus on short-term inflows and outflows of spendable resources, an accounting approach known as the flow of current financial resources measurement focus and the modified accrual basis of accounting. Information provided by these statements provides a short-term view of what resources will be available to meet needs. The City has two governmental funds: • General Fund—The general fund is the general operating fund of the City. It derives most of its income from property tax and funds the operations of the City. It includes the Development Services Fund, used to account for revenue and expenses of the community planning and development function, and the Public Safety Fund used to set aside funds for police and fire capital projects. It also includes the Impact Fee Fund used to account for park and public safety impact fee revenue and capital acquisitions. • Capital Projects Fund—The Capital Projects Fund is used to account for financial resources to be used for the acquisition of major capital facilities. The City has one proprietary fund: Enterprise Fund (Business-Type Activities): User fees finance activities in this fund.The water and sewer utilities and all the activities necessary to support their operation are accounted for in this fund. Accounting for this fund is the same as a private business on a full accrual basis. The City has one Fiduciary Fund:The City established the "City of Meridian Employee Benefits Plan Trust" (the Trust) in January 2020. All health claims are paid from this Trust and all plan contributions are deposited into the Trust.The Trust uses a calendar year basis as its fiscal year and the most recent audited financial statements are presented as part of this financial statement (fiscal year ended December 31, 2020). Page 249 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 FUND FINANCIAL STATEMENTS ANALYSIS Governmental Funds Governmental Activities ending net position for fiscal year 2021 was$202,709,576 as compared to $182,321,709 for fiscal year 2020. Governmental Activities total assets and deferred outflows of resources increased from last fiscal year to finish FY2021 at$281,867,664. Governmental Activities total liabilities and deferred inflows of resources increased from last fiscal year to finish FY2021 at$79,158,088. The largest portion of the Governmental Activities net position is invested in current and other assets. Current and other assets include cash, investments, property taxes, deposits, and receivables. During the 2021 fiscal year the Governmental Activities financial position improved by$20,387,867.The following condensed financial information was derived from the government-wide Statement of Activities and shows how the Governmental activities net position changed during the year. Governmental Activities total revenues increased from last fiscal year to finish FY2021 at$81,794,468.The primary revenue source of governmental revenue is property tax which decreased from last year to finish the fiscal year at$30,617,436. Governmental Activities total expenses decreased from last fiscal year to finish FY2021 at$64,139,625.The largest expenditure source of governmental expenses is law enforcement which decreased from last year to finish the fiscal year at$22,146,405. Enterprise Fund (Business-Type Activities) Business-Type Activities ending net position for fiscal year 2021 was$442,107,783 as compared to $412,652,418 for fiscal year 2020. Business-Type Activities total assets and deferred outflows of resources increased from last fiscal year to finish FY2021 at$454,837,678. Business-Type Activities total liabilities and deferred inflows of resources increased from last fiscal year to finish FY2021 at$12,729,895. The largest portion of the Business-Type Activities net position is invested in capital assets. Capital assets include land, building, equipment and machinery, and sewer and water utility infrastructure. Page 250 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 During the 2021 fiscal year the Business-Type Activities financial position improved by$29,455,365.The following condensed financial information was derived from the government-wide Statement of Activities and shows how the Business-Type Activities net position changed during the year. Business-Type Activities total revenues increased from last fiscal year to finish FY2021 at$63,906,163.The primary revenue source of Business-Type Activities revenue is charges for service which increased from last year to finish the fiscal year at$31,015,063. Business-Type Activities total expenses increased from last fiscal year to finish FY2021 at$31,717,774. Fiduciary-Type Activities The Trust uses a calendar year basis as its fiscal year and the most recent audited financial statements are presented as part of this financial statement (fiscal year ended December 31, 2020). The fiscal year ended December 31, 2020, was the first reporting year for the Health Trust. Total assets ended the year at$1,658,653.Amounts represented cash on hand, and receivables to the Trust. Total Liabilities ended the year at$404,736. Amounts represent the claims incurred but not reported as of December 31, 2020. During the year ended December 31, 2020, additions to the Trust totaled $7,328,663.Amounts reported as additions represent contributions to the Trust through employee and employer contributions, as well as interest income and prescription rebates. During the year ended December 31, 2020, deductions from the Trust totaled $6,074,746. Deductions from the Trust are primarily comprised of health claim benefits paid,which totaled $4,893,870. Notes to the Financial Statements The notes provide additional information that is necessary to fully understand the data presented in the government-wide and fund financial statements. Required Supplementary Information This section has information that further explains and supports the information in the financial statements by including a comparison of the City's budget data for the year, as well as the City's schedule of employer's share of net pension liability and the City's Schedule of employer contributions and the City's schedule of expenditures of federal awards. Page 251 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 GENERAL FUND BUDGETARY HIGHLIGHTS Budget to Actual comparisons are found following the Notes to the Financial Statements within the Supplemental section of this Audit Report. Below is a discussion regarding the General Fund Budget to Actual comparison. The final FY2021 overall expenditure budget was$75,724,119 as compared to the actual expenditures of $64,990,214. There are three categories of budget expenditures: personnel, operating, and capital outlay.The discussion below will address each category and the differences between budget and actual. The total actual personnel expense for FY2021 was$44,988,095 as compared to the final budget of $46,088,957. The primary reason for the variance between actual and budget is related to the amount of vacancy positions that were not filled during the fiscal year. The total actual operating expense was$15,970,851 as compared to the final budget of$20,276,570.The largest budget to actual variance for the operating expenses is due to the City not expending the Linder Road Overpass project budget as anticipated (about$2,500,000 unspent). The total General Fund FY2021 capital expense was$4,031,268 as compared to the final budget of$9,358,592. The largest budget to actual variance for capital expenses is related to construction in progress Public Safety building construction. FY2021 General Fund actual revenue of$81,033,955 exceeded the final budget of$69,227,131. The largest percentage of General Fund revenue resides in property tax and finished FY2021 at$30,628,429. Intergovernmental revenue sharing is the second largest revenue stream in FY2021 and finished the fiscal year higher than FY2020 at$26,561,175.The third largest source of General Fund revenue in FY2021 was licenses and permits; namely building permit sales.At the end of FY2021, the licenses and permits revenue finished the year at$9,894,134. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets At the end of FY2021 the City had $468,456,133 invested in capital assets (net of accumulated depreciation). The City's investment in capital assets includes land, buildings, sewer and water lines, buildings,vehicles and equipment. Sidewalks, bridges, and roads belong to the Ada County Highway District. Page 252 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 Major capital asset changes in the General Government Funds in FY2021 included: • ($1,116,355) in Buildings and Improvements • $1,118,573 in new capital projects still in construction • ($152,377) in Equipment • $74,836 in new Land Major capital asset changes in the Business-type Funds in FY2021 included: • $(6,159,583) in Buildings and Improvements • $4,707,351 in Capital projects still in construction • $(2,156,950) in Equipment • $7,233,277 in new Sewer and Water Lines • $(8,569) in Land Capital Assets as of September 30,2021 (net of depreciation) Governmental Business-Type Total Primary Activities Activities Government 2021 2020 2021 2020 2021 2020 Land $ 30,554,124 $ 30,479,288 $ 6,249,313 $ 6,257,882 $ 36,803,437 $ 36,737,170 Easements 2,375,099 1,388,600 19,600,354 16,439,399 21,975,453 17,827,999 Buildings and improvements other than buildings 67,546,351 68,662,706 103,718,754 109,878,337 171,265,105 178,541,043 Sewer and water lines - - 194,804,688 187,567,411 194,804,688 187,567,411 Equipment 6,516,210 6,668,587 26,760,545 28,917,495 33,276,755 35,586,082 Construction in progress 1,950,104 831,531 8,380,591 3,673,241 10,330,695 4,504,772 $ 108,941,888 $ 108,030,712 $ 359,514,245 $ 352,733,765 $ 468,456,133 $ 460,764,477 The City recorded $6,100,430 in depreciation expense for Governmental City functions and $14,134,206 for Business-type activities (See Note 5 to the financial statements). Debt Administration The City has no outstanding debt for the year ended September 30, 2021. Page 253 Item#13. City of Meridian, Idaho Management's Discussion and Analysis September 30, 2021 FY2021 Economic Factors and Budgetary Considerations The City of Meridian prepares an economic forecast as a component in the process of developing the annual budget. Following local and national indicators currently affecting the City of Meridian,the City's approved FY2022 budget anticipated a level of economic activity commiserate with the prior year. Since the spring of 2012, construction and development continues to be active and steady.The following considerations by the City Council were taken when it adopted the FY2022 Budget: • The City provided for a compensation increases for general employees. • The City considered the current FY2021 economic conditions and trends while working on the FY2022 budget. • The City maintained that a conservative approach to revenue projections was in the best interest of the City. • The City Council elected to increase the annual property taxes by 1.925%which is allowable by State code. • The City continued to the practice of taking on no debt. • The City's sewer and water customer utility accounts continue to see growth of about 5.0%annually (based on last 10-year average). • The City continues to see population growth year over year with a 10-year annual average of about 5.3%. Requests for Information This report is designed to provide a general overview of the City of Meridian's finances for our citizens and customers. If you have questions about this report or need additional financial information, please visit the City's Finance Department webpage or contact: City of Meridian Finance Department 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 888-4433 Page 254 Item#13. City of Meridian, Idaho Statement of Net Position September 30, 2021 Primary Government Governmental Business-Type Component Activities Activities Total Unit ASSETS Current Assets Cash and cash equivalents $ 60,258,768 $ 44,916,569 $ 105,175,337 $ 5,418,947 Restricted cash and cash equivalents 22,982,449 - 22,982,449 - Investments 25,906,599 43,117,707 69,024,306 Restricted investments 2,267,378 - 2,267,378 - Receivables Accounts(net of$35,000 allowance for enterprise fund uncollectibles) 1,130,844 4,194,727 5,325,571 3,122 Current portion of note receivable - 45,240 45,240 - Property taxes 42,987,037 - 42,987,037 3,000,995 Due from other governmental units 41393,138 1,632 4,394,770 - Interest 45,557 62,138 107,695 - Deposits and prepaid expenses 1,909,934 204,910 2,114,844 2,937 Lakeview Inventory 74,005 - 74,005 - Total Current Assets 161,955,709 92,542,923 254,498,632 8,426,001 Noncurrent Assets Long-term note receivable - 372,447 372,447 - Net pension asset 644,569 141,490 786,059 - Capital Assets Land,easements,and other assets not depreciated 34,879,327 34,230,258 69,109,585 672,384 Buildings,improvements and equipment, net of depreciation 74,062,561 325,283,987 399,346,548 - Total Noncurrent Assets 109,586,457 360,028,182 469,614,639 672,384 Deferred Outflows of Resources Pension obligations 10,325,498 2,266,573 12,592,071 - TOTAL ASSETS AND DEFERRED OUTFLOWS $ 281,867,664 $ 454,837,678 $ 736,705,342 $ 9,098,385 See Notes to Financial Statements Page 255 Item#13. City of Meridian, Idaho Statement of Net Position September 30, 2021 Primary Government Governmental Business-Type Component Activities Activities Total Unit LIABILITIES Current Liabilities Accounts payable $ 3,302,721 $ 5,036,668 $ 8,339,389 $ 55,188 Accrued payroll and taxes 1,828,660 381,543 2,210,203 - Customer deposits 1,606,868 1,736,183 3,343,051 Due within one year Accrued vacation,current portion 333,544 49,633 383,177 - Note payable-current portion - - - 50,744 Total Current Liabilities 7,071,793 7,204,027 14,275,820 105,932 Noncurrent Liabilities Accrued vacation-less current portion 2,703,210 446,697 3,149,907 - Due to Developers - - - 3,516,171 Settlement payable - 240,000 240,000 - Advanced revenue-ARPA obligations 6,422,755 - 6,422,755 Advanced revenue-Lakeview Golf Course 138,069 - 138,069 Advanced revenue-other - 312,813 312,813 - Total Noncurrent Liabilities 9,264,034 999,510 10,263,544 3,516,171 Deferred Inflows of Resources Pension obligations 20,620,075 4,526,358 25,146,433 - Unavailable revenues-property taxes 42,202,186 - 42,202,186 2,941,320 Total Deferred Inflows of Resources 62,822,261 4,526,358 67,348,619 2,941,320 TOTAL LIABILITIES AND DEFERRED INFLOWS 79,158,088 12,729,895 91,887,983 6,563,423 NET POSITION Investment in capital assets 108,941,888 359,514,245 468,456,133 621,640 Restricted 1,913,322 Impact funds 26,149,865 - 26,149,865 - Grantfunds 175 175 Unrestricted Capital improvements 20,095,041 - 20,095,041 General funds 47,522,607 82,593,538 130,116,145 - TOTAL NET POSITION 202,709,576 442,107,783 644,817,359 2,534,962 Total Liabilities and Net Position $ 281,867,664 $ 454,837,678 $ 736,705,342 $ 9,098,385 See Notes to Financial Statements Page 256 O "' ri r- � � N N > V Q M O Ln al al N t.D 00 00 al f� 0 a� 0 *' N 00 N -1 � m -0 Q E r, Ln to ci l0 Ln C E E N N N N ai •Ccu E 00 N LD a0 ri M N Q1 LD M O r\ ri M Ln M N r-, m O N Z m ri ri lD m lD m ri m lD m LD r� r\ m ri m N Ln C LR al r� iD al o lD lD ll Ln al 00 Ln Ln rl L N .-i M a--+ N 00 r- lzt N ri m N r\ m O M LD m ri O m �t n + Ol ri ri al r\ Ln M 00 ri M N r� O M ri tD 1:T r\ rl U UO O 0 al lD N OD `3 rV 00 Ln lD r, N O t,p ri N 00 al 00 H 00 r- -i m N M N O ri ri a) Ol � U Ln lD -O o y/} t/} V). t/} f6 _ aJ U a) ' N N l.0 00 Ln Ln 00 M 7 i Q 00 00 00 M 00 n N r-1 LD ri 00 lD tD N o 00 Ln O M M di � cv1 M N r-rV 1,0 fury 00 Ln N r- N • a t M M LD r, ri Ln m r\ Ln Ln C), > W W Ln M c-I I� M lD ri O u —i r-1 N N al N N NM M N aJ m {/- x X W 00 N lD 00 M m M O ri M 00 al -zzr C:) r, a) lD 01 ri ri l m D M t.O l mD M tD Ln 00 M 00 n N M <0 O rl a) o O en tD al N w al O O � Ln m Ln Ln w r, O al 00 r, Ln z rl r v 06 rl r ri n ai ai o ri ff Oo r-: r-i ai a .v - al ri ri l rl Ln Ln ri Ln N ri N r, M M 00 N O E > m wN 00 ItT N N lD N N Ln N ""r, iD m m rl > U 00 z N c-I rr N N OM Z N C ON 00 O O Q v ri N � M CDN-6 Ln N Ln O O O0 M Lr ri OO l0 lt: r0 ca ++ 00 � O Ln 00 o m +' N 7 w N N ri N 00 O O_+-� 72 It NM O N m N i N Ln 00 V N U ri N C7 O ULn v O 'T o o m ^ o a-- o^ lD Lu 00 M Ln n a1 t\ N 00 E > •- — n -tT N n 00 ri Ln n w a1 i m N m 00 Ln -ZT Ln Ln O Ln 'n 01 00 ri R* N r\ M a) E O (6 + c Ln M ri 00 Cl O > i c ri N Q O C7 u O O O 00 M ri L 00 O 00 Ln 00 m lD w j> N O Ln 00 O N Ln N O m N Ebn N w 00 00 � n lD 00 Ln M i N v N ,Ln U O lD N L11 O c-I N O a) -a }, i 0p i M ri O LO N ZT O Zt w > aJ '> m r-1 ri N O Ln ri LD -O O X }, O O Uri ri m > m o M > c 0 + •— U _ r, Ln m ri rn Ln It 0) rl X v `c +; v a aaj c O O 'T O LD N n m M O vp O ++ co w ai O � 00 W Lr lD r\ M +E m _ a1 kD 00 LD rl � NC) rl N ri' > ai .� N C L Z O O al 'T lD al m M ri Ln 00 t +� (O 0 C . ri M Ql 00 ri n 00 O _ - O U N E U = O Y — 0. O N � 01 l0 —1 Ln Ln " 0 O •— uc a) `� vl O a1 tw 0 0 LL ri N ri w m m aJ M Li In > .� N ~ t/? v� to Z (D c v v C7 U Z Z E ai 4-1 C 4� a--I N ai c E >_ ai a) v c E a' Op 0. u v E Q m ai EE >_ E _O > i ra > > +� a1 > [6 of c Q > ,�, C ai v a�i Q 2� C7 c o L.� o v O .0 o v E ai� o > c °° c u 3 v E Cl c 3 u° a � E J ii M co c O Ln c E � � E > E C. a M .o i s C: < E w v +' a 0 3 0 - La ai o _ � `6 _ nO Z x* E > C7 D_ u 75 z"; ;° E 0 i O O Z) O O N Li a C7 H m H v N Item#13. City of Meridian, Idaho Balance Sheet—Governmental Funds September 30, 2021 Total Capital Governmental General Projects Funds ASSETS Cash and cash equivalents $ 43,212,184 $ 17,046,584 $ 60,258,768 Investments 25,906,599 - 25,906,599 Receivables Accounts 1,130,766 78 1,130,844 Property taxes 42,987,037 - 42,987,037 Due from other governmental units 4,393,138 - 4,393,138 Interest 43,906 1,651 45,557 Prepaid items 1,909,934 - 1,909,934 Lakeview Inventory 74,005 - 74,005 Restricted assets Cash and cash equivalents 22,982,449 - 22,982,449 Investments 2,267,378 - 2,267,378 Total Assets $ 144,907,396 $ 17,048,313 $ 161,955,709 LIABILITIES, DEFERRED INFLOWS AND FUND BALANCE Liabilities Current Liabilities Accounts payable $ 2,942,514 $ 218,583 $ 3,161,097 Accrued payroll and taxes 1,828,660 - 1,828,660 Advanced revenue-Lakeview Golf Course 138,069 138,069 Advanced revenue-ARPA obligations 6,422,755 6,422,755 Customer deposits 1,606,868 - 1,606,868 Total Current Liabilities 12,938,866 218,583 13,157,449 Deferred Inflows of Resources Unavailable revenue-property taxes 42,951,529 - 42,951,529 Total Liabilities and Deferred Inflows 55,890,395 218,583 56,108,978 Fund Balances Nonspendable Prepaids 1,909,934 - 1,909,934 Inventory for Lakeview Golf Course 74,005 - 74,005 Restricted Impact Fund 23,836,116 - 23,836,116 Fund Balance Budget of Carryforward 2,313,749 - 2,313,749 Grant Fund 172 - 172 Committed Capital Projects Fund - 13,663,448 13,663,448 Fund Balance Budget of Carryforward - 3,166,282 3,166,282 Public Safety Fund 3,467,009 - 3,467,009 Fund Balance Budget of Carryforward 63,833 - 63,833 Assigned Fund Balance Budget of Carryforward 2,965,979 - 2,965,979 Comm. Dev. Excess Revenue Transfer 3,265,311 - 3,265,311 Operating Reserve 14,114,850 - 14,114,850 Emergency Reserve 4,840,878 - 4,840,878 Unassigned 32,165,165 - 32,165,165 Total Fund Balances 89,017,001 16,829,730 105,846,731 Total Liabilities and Fund Balances $ 144,907,396 $ 17,048,313 $ 161,955,709 See Notes to Financial Statements Page 258 Item#13. City of Meridian, Idaho Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position September 30, 2021 Fund balance-total governmental funds $ 105,846,731 Amounts reported for governmental activities in the statement of activities are different because: Capital assets used in governmental activites are not financial resources and therefore are not reported in the funds. 108,941,888 Retainage that are not due and payable in the current period and, therefore, are not reported in the governmental funds. (141,623) Some of the property taxes receivable are not available to pay for current-period expenditures and therefore are deferred in the funds. 749,343 Long-term obligation is not due and payable in the current period and therefore is not reported in the funds. Net pension asset 644,569 Deferred outflows of resources related to pension obligations. 10,325,498 Deferred inflows of resources related to pensions. (20,620,075) Accrued vacation is not due and payable in the current period and therefore is not reported in the funds. (3,036,755) Net Position of governmental activities $ 202,709,576 See Notes to Financial Statements Page 259 Item#13. City of Meridian, Idaho Statement of Revenues, Expenditures, and Changes in Fund Balances—Governmental Funds Year Ended September 30, 2021 Total Capital Governmental General Projects Funds Revenues Taxes $ 30,628,429 $ - $ 30,628,429 Licenses and permits 9,894,134 - 9,894,134 Intergovernmental 26,561,175 - 26,561,175 Franchise fees 1,759,563 - 1,759,563 Fines and forfeitures 525,451 - 525,451 Charges for services 4,145,773 - 4,145,773 Interest 452,260 59,321 511,581 Miscellaneous 70,686 - 70,686 Donations 23,005 - 23,005 Impact revenues 6,973,479 - 6,973,479 Total revenues 81,033,955 59,321 81,093,276 Expenditures General government 9,883,583 - 9,883,583 Public safety 36,758,648 - 36,758,648 Parks and recreation 7,367,542 - 7,367,542 Community development services 6,949,173 - 6,949,173 Capital outlay 4,031,268 1,977,476 6,008,744 Total expenditures 64,990,214 1,977,476 66,967,690 Excess of Revenues Over(Under) Expenditures 16,043,741 (1,918,155) 14,125,586 Other Financing Sources (Uses) Operating transfer in 2,733,024 3,646,860 6,379,884 Operating transfer out (3,646,860) - (3,646,860) Unrealized gain (loss) on investments (229,533) - (229,533) Proceeds from sale of capital assets 130,336 - 130,336 Total other financing sources (uses) (1,013,033) 3,646,860 2,633,827 Net Change in Fund Balances 15,030,708 1,728,705 16,759,413 Fund Balance, Beginning of Year 73,986,293 15,101,025 89,087,318 Fund Balance, End of Year $ 89,017,001 $ 16,829,730 $ 105,846,731 See Notes to Financial Statements Page 260 Item#13. City of Meridian, Idaho Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended September 30, 2021 Change in fund balance -total governmental funds $ 16,759,413 Amounts reported for governmental activities in the statement of net position are different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense.This is the amount by which capital outlays exceeded depreciation and loss on sale of assets in the current period. New capital $ 6,058,598 Depreciation (6,100,430) Gain (loss) on capital assets (175,115) Total (216,947) Capital assets contributed by citizens or developers are not a source of financial resources and thus, are not recognized in the governmental funds. 986,499 Some property tax revenue in the statement of activities does not provide current financial resources and is not reported as revenue in the governmental funds. (10,993) Expenditures (revenues) related to the net pension asset that do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. 3,256,054 Expenditures related to the long-term portion of accrued vacation do not require the use of current financial resources and therefore are not reported as expenditures governmental funds. (386,159) Change in net position of governmental activities $ 20,387,867 See Notes to Financial Statements Page 261 Item#13. City of Meridian, Idaho Statement of Net Position—Proprietary Fund September 30, 2021 Enterprise Fund Water and Sewer Assets Current Assets Cash and cash equivalents $ 44,916,569 Investments 43,117,707 Receivables Accounts (net of$35,000 allowance for uncollectibles) 4,194,727 Current portion of long-term receivable 45,240 Due from other governments 1,632 Interest 62,138 Prepaids 204,910 Total Current Assets 92,542,923 Noncurrent Assets Long-term notes receivable 372,447 Net pension asset 141,490 Capital assets Land 6,249,313 Easements 19,600,353 Construction in progress 8,380,592 Buildings and improvements other than buildings 151,176,790 Sewer and water lines 257,041,543 Machinery and equipment 55,106,770 Less accumulated depreciation (138,041,116) Total Noncurrent Assets 360,028,182 Deferred outflow of resources Pension 2,266,573 Total Assets $ 454,837,678 See Notes to Financial Statements Page 262 Item#13. City of Meridian, Idaho Statement of Net Position—Proprietary Fund September 30, 2021 Enterprise Fund Water and Sewer Liabilities and Net Position Current Liabilities Accounts payable $ 5,036,668 Accrued payroll and taxes 381,543 Accrued vacation -current portion 49,633 Customer deposits 1,736,183 Total Current Liabilities 7,204,027 Noncurrent Liabilities Accrued vacation - less current portion 446,697 Settlement payable 240,000 Advanced Revenue 312,813 Total Noncurrent Liabilities 999,510 Deferred Inflow of Resources Pension 4,526,358 Total Deferred Inflow of Resources 4,526,358 Net Position Invested in capital assets 359,514,245 Unrestricted 82,593,538 Total Net Position 442,107,783 Total Liabilities and Net Position $ 454,837,678 See Notes to Financial Statements Page 263 Item#13. City of Meridian, Idaho Statement of Revenues, Expenses, and Changes in Fund Net Position—Proprietary Fund Year Ended September 30, 2021 Enterprise Fund Water and Sewer Operating Revenues Charges for services Water sales $ 10,001,393 Sewer sales 17,916,059 Other service revenues 683,211 Sale of meters 712,339 Trash billing service 1,106,180 Engineering fees 595,881 Miscellaneous 12,885 Total Operating Revenues 31,027,948 Operating Expenses Personnel services 9,212,441 Other services and charges 3,897,537 Depreciation 14,134,207 Supplies 2,899,838 Heat, lights and power 1,573,751 Total Operating Expenses 31,717,774 Operating Loss (689,826) Nonoperating Revenues (Expenses) Interest revenue 562,286 Connection assessment fees and donations 18,578,003 Gain on sale of fixed assets 156,574 Net decrease in fair value of investments (377,038) Total Nonoperating Revenues (Expenses) 18,919,825 Income before contributions and transfers 18,229,999 Donated waterlines and sewerlines 13,958,390 Operating transfers out (2,733,024) Change in Net Position 29,455,365 Net Position, Beginning of Year 412,652,418 Net Position, End of Year $ 442,107,783 See Notes to Financial Statements Page 264 Item#13. City of Meridian, Idaho Statement of Cash Flows—Proprietary Fund Year Ended September 30, 2021 Enterprise Fund Water and Sewer Operating Activities Receipts from customers and users $ 31,027,948 Receipts from customers deposits 103,276 Payments to suppliers (7,283,800) Payments to employees (10,149,586) Net Cash from Operating Activities 13,697,838 Noncapital Financing Activities Operating transfer to general fund (2,733,024) Net Cash used for Noncapital Financing Activities (2,733,024) Capital and Related Financing Activities Connection assessment fees 18,578,003 Proceeds from sale of capital assets 173,305 Cost from disposal of capital assets (11,214) Payments from note receivable 108,150 Due from other governmental units 62 Acquisition of capital assets (6,961,815) Net Cash from Capital and Related Financing Activities 11,886,491 Investing Activities Purchase of investments (29,345,309) Interest received 543,433 Net Cash used for Investing Activities (28,801,876) Net Change in Cash (5,950,571) Cash, Beginning of Year 50,867,140 Cash, End of Year $ 44,916,569 See Notes to Financial Statements Page 265 Item#13. City of Meridian, Idaho Statement of Cash Flows—Proprietary Fund Year Ended September 30, 2021 Reconciliation of Operating Loss to Net Cash from Operating Activities Operating loss $ (689,826) Adjustments to reconcile operating loss to net cash from operating activities Depreciation 14,134,207 Pension offset (1,048,263) Changes in assets and liabilities Accounts receivable (101,809) Prepaid items 28,310 Accounts payable 1,160,825 Accrued payroll and taxes 111,118 Customer deposits 103,276 Net Cash from Operating Activities $ 13,697,838 Supplemental Disclosure of Cash Flow Information Developer and customer contributed sewer and water lines $ 13,958,390 See Notes to Financial Statements Page 266 Item#13. City of Meridian, Idaho Statement of Fiduciary Net Position December 31, 2020 Employee Benefit Plan Trust Assets Cash $ 1,597,283 Accounts receivables 61,370 Total current assets 1,658,653 Liabilities Health claims incurred but not reported 404,736 Total liabilities 404,736 Fiduciary Net Position $ 1,253,917 See Notes to Financial Statements Page 267 Item#13. City of Meridian, Idaho Statement of Changes in Fiduciary Net Position Year Ended December 31, 2020 Employee Benefit Plan Trust Additions Contributions Employer $ 6,377,814 Plan member 697,524 COBRA 18,022 Total contributions 7,093,360 Prescription rebates 215,150 Interest income 20,153 Total additions 7,328,663 Deductions Health claim benefits 4,893,870 Change in health claims incurred but not paid 404,736 Stop loss premiums 426,123 Administrative expenses 350,017 Total deductions 6,074,746 Change in Fiduciary Net Position 1,253,917 Fiduciary Net Position, Beginning of Year - Fiduciary Net Position, End of Year $ 1,253,917 See Notes to Financial Statements Page 268 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Note 1 - Summary of Significant Accounting Policies The City of Meridian, Idaho (the City) was incorporated August, 1903.The City operates under a mayor and council form of government and provides the following services as authorized by its charter; public safety(police and fire), community planning and development, parks and recreation,general administrative services, and water and sewer service. The accounting and reporting policies of the City relating to the funds included in the accompanying basic financial statements conform to generally accepted accounting principles applicable to state and local governments.The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing government accounting and financial reporting principles.The more significant of the City's accounting policies are described below. Financial Reporting Entity As required by generally accepted accounting principles,these basic financial statements present the City in conformance with GASB. Component units are organizations that are included in the reporting entity because of the significance of their operational or financial relationships with the City and are legally separate organizations for which the City is financially accountable.The component unit column in the combined financial statements is the financial data of the City's single component unit, the Meridian Development Corporation (MDC). MDC is a separate and distinct legal entity created by state statute.The directors of MDC are appointed by the Mayor and approved by the City Council. MDC promotes downtown development services for the citizens of the City. Complete financial statements can be obtained from the City of Meridian Division of Financial Management, 33 East Broadway Avenue, Meridian, Idaho. The City of Meridian Employee Benefit Plan Trust(the Trust) is reported as a Fiduciary Activity of the City. The Trust reports under GASB standards in the same manner as the City.The Trust uses a calendar year basis as its fiscal year and the most recent audited financial statements are presented as part of this financial statement (fiscal year ended December 31, 2020). Government-Wide and Fund Financial Statements The government-wide financial statements (i.e.,the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government.The effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities which rely,to a significant extent, on fees and charges for support. Page 269 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include; charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment.Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Measurement Focus, Basis of Accounting,and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose,the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes,franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. The City reports the following major governmental funds; General Fund - The General Fund is the general operating fund of the City. It is used for all financial resources except those required to be accounted for in another fund. Capital Projects Fund - The Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). Page 270 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 The City reports the following major proprietary fund; Enterprise Fund—The Enterprise Fund is used to account for water, sewer, and trash operations financed and operated in a manner similar to private business. The intent of the governing body is that costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges.Additionally,the governing body may have decided that periodic determination of revenues earned, expenditures incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The City reports the following other fund types; Fiduciary Fund—The Employee Benefit Plan Trust is used to account for the City's self-insured health insurance. Plan assets are dedicated to providing health benefits to current employees. As a general rule,the effect of inter-fund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between various functions of the government when elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and products and delivering goods in connection with a proprietary fund's principal ongoing operations.The principal operating revenues of the City's enterprise funds are charges for services to customers for water and sewer sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets.All revenues and expenses, such as fees property owners pay to connect to the utility system, not meeting this definition are reported as non-operating revenues and expenses. Cash and Cash Equivalents For purposes of the statement of cash flows, the City considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents. Property Taxes Receivable Within the governmental fund financial statement, property taxes are recognized as revenue when the amount of taxes levied is measurable, and proceeds are available to finance current period expenditures. Page 271 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Available tax proceeds include property tax receivables expected to be collected within sixty days after year end. Property taxes attach as liens on properties on January 1, and are levied in September of each year.Tax notices are sent to taxpayers during November, with tax payments scheduled to be collected on or before December 20. Taxpayers may pay all or one half of their tax liability on or before December 20, and if one half of the amount is paid, they may pay the remaining balance by the following June 20. Since the City is on a September 30 fiscal year end, property taxes levied during September for the succeeding year's collection are recorded as deferred inflow of resources at the City's year end and recognized as revenue in the following fiscal year.Ada County bills and collects taxes for the City. Customer Services Receivable Amounts owed to the City for customer services are due from area residents and businesses and relate to water, sewer and trash services provided by the City.The receivable is reported net of an allowance for uncollectible accounts. An allowance is reported when accounts are proven to be uncollectible.The allowance for uncollectible accounts was $35,000 as of September 30, 2021. Deposits and Prepaid Expenses Deposits and prepaid expenses consist of deposits paid by developers for various improvements as well as payments to vendors that reflect costs applicable to future accounting periods and are reported as prepaid expenses. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., parks, wells, water and sewer lines and similar items) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial individual cost of$10,000 and over for machinery and equipment, $75,000 and over for building and land improvements, buildings, intangibles, and infrastructure, and an estimated useful life in excess of three years. Land acquisitions regardless of cost are recorded as capital assets.All material fixed assets are valued at cost. Donated fixed assets are valued at their acquisition value on the date donated. GASB requires that the City capitalize and report intangible assets, such as easements and internally created software.To value easements,the City uses current land values calculated from Ada County Assessor's data divided by two, internally developed software is valued at cost. Page 272 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Depreciation is recorded by use of the straight-line method.The book value of each asset is reduced by equal amounts over its estimated useful life as follows: Estimated Useful Life (Years) Buildings 30 Sewer plant 25 Sewer and water lines 50 Improvements other than buildings 10-50 Equipment and software 5-20 Public domain infrastructure 40 Maintenance, repairs, and minor renewals are charged to operations as incurred. When an asset is disposed of, accumulated depreciation is deducted from the original cost and any gain or loss arising from its disposal is credited or charged to operations. Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest costs incurred during construction of capital assets of business-type activities are capitalized when they are material. No interest costs were included as part of the cost of capital assets under construction in the current year. As of September 30, 2021, no capital assets were considered to be impaired and no impairment loss was recognized for the year ended September 30, 2021. Vacation Payable The City provides vacation and sick leave to its full-time employees. Earned vacation is paid to employees when taken or paid to employees or beneficiaries upon the employees'termination, retirement or death. The City does not pay earned sick pay upon the employees' termination, retirement or death for non-union employees. The Fire Department union members are paid ten percent of their sick leave accrual upon the employees' voluntary termination, 25% upon employees' retirement, and 100% upon employees' death.The amount of unused vacation accumulated by City employees is accrued as an expense when incurred in the Proprietary Fund, which uses the accrual basis of accounting. In the Governmental Funds, only the amount that normally would be liquidated with expendable available financial resources is accrued as current year expenditures. Unless it is anticipated that compensated absences will be used in excess of a normal year's accumulation, no additional expenditures are accrued. Deferred Outflows/Inflows of Resources The statement of net position includes a separate section for deferred outflows of resources.The separate financial statement element represents a consumption of net position that applies to future period(s) and will not be recognized as an outflow of resources (expense) until then.The City's deferred outflow of resources is its pension obligation.The pension obligation is the difference between projected and actual investment earnings, the changes in assumptions, the change the City's proportionate share of the City's net pension liability, and the contributions subsequent to the measurement date of the City's net pension liability. Page 273 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 In addition to the liabilities,the statement of net position includes a separate section for deferred inflows of resources.This separate financial statement element represents an acquisition of net position that applies to future period(s) and will not be recognized as an inflow of resources (revenue) until then.The City has one item that qualify for reporting in the category:the deferred pension obligation.The employer deferred pension obligation results from the difference between the expected and actual experience of the pension plan and the net difference between projected and actual investment earnings on the pension plan investments. Advanced Revenue The City reports advanced revenues on its Statement of Net Position and Fund Balance Sheet. Advanced revenues arise when resources are received by the City before it has a legal claim to them, as when grant monies are received prior to the occurrence of qualifying expenditures. In subsequent periods, when the City has a legal claim to the resources,the liability for advanced revenue is removed from the balance sheet and the revenue is recognized. Pensions For purposes of measuring the net pension asset and pension expense offset, information about the fiduciary net position of the Public Employee Retirement System of Idaho Base Plan (Base Plan) and additions to/deductions from the Base Plan's fiduciary net position have been determined on the same basis as they are reported by the Base Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Net Position For government-wide reporting as well as in the proprietary fund, the difference between assets and deferred outflows of resources less liabilities and deferred inflows or resources is called net position. Net position is comprised of three components: investment in capital assets, restricted and unrestricted. Investment in capital assets—consists of capital assets, net of accumulated depreciation. Restricted net position—consists of restricted assets reduced by liabilities and deferred inflows of resources related to those assets, if applicable. Assets are reported as restricted when constraints are placed on asset use either by external parties or by law through constitutional provision or enabling legislature. Unrestricted net position—consists of the net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that does not meet the definition of the two preceding categories. The City may fund outlays for a particular purpose from both restricted and unrestricted sources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the government-wide and proprietary fund financial statements, as flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted net position to have been depleted before unrestricted net position is applied. Page 274 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Fund Balances Fund balance of governmental funds is reported in various categories based on the nature of any limitation requiring the use for specific purposes. Fund balances in the governmental balance sheet are categorized as follows: Non-spendable-when the resources cannot be spent because they are either legally or contractually required to be maintained intact, or are in a non-spendable form such as inventories, prepaid accounts, and assets held for resale. Restricted-when the constraints placed on the use of resources are either: (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments: or(b) imposed by law through constitutional provisions or enabling legislation. Committed-when the City Council passes an ordinance or resolution that places specific constraints on how the resources may be used.The City Council can modify or rescind the ordinance or resolution at any time through passage of an additional ordinance or resolution, respectively. Assigned-when it is intended for a specific purpose and the authority to "assign" is delegated to the City's Chief Financial Officer. Unassigned-fund balance is the residual classification for the General Fund. This classification represents fund balance that has not been restricted, committed, assigned, or deemed as non-spendable within the General Fund.This classification is also used to report any negative fund balance amounts in other governmental funds. The City Council adopted a Fund Balance Policy that establishes a practice of reserving four months of the current year budget of personnel and recurring annual operating costs as minimum fund balance needed to ensure sufficient cash flow to meet the City's obligations.This reserve will be in the unassigned fund balance. This policy also recommends a spending order of restricted, committed, assigned and then unassigned unless Council approves otherwise. Risk Management The City is exposed to various risks of loss related to theft of, damage to, or destruction of assets.The City participates in a public entity risk pool, Idaho Counties Risk Management Pool (ICRMP), for liability, medical and disability insurance.The City's exposure to loss from its participation in ICRMP is limited only to the extent of their deductible. Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenditures or expenses during the reporting period. Actual results could differ from those estimates. Page 275 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Note 2- Cash and Investments Cash and investments as of September 30, 2021 are classified in the accompanying financial statements as follows: Cash and cash equivalents $ 105,175,337 Cash and cash equivalents- restricted 22,982,449 Total cash and cash equivalents $ 128,157,786 Investments $ 69,024,306 Investments- restricted 2,267,378 Total Investments $ 71,291,684 Cash -fiduciary activities $ 1,597,283 Total cash -fiduciary activities $ 1,597,283 Investments Authorized by the State of Idaho and the City of Meridian's Investment Policy Investment types that are authorized for the City of Meridian by the Idaho Code and the City's investment policy are as follows: 1. Local,State and U.S.Agency Bonds 2. U.S.Agency Securities 3. Certificates of Deposit The City also participates in the State of Idaho Local Investment Pool (LGIP) and the State of Idaho Diversified Bond Fund (DBF). Both the LGIP and the DBF are regulated by Idaho Code under the oversight of the Treasurer of the State of Idaho.The Pools are not registered with the Securities and Exchange Commission or any other regulatory body.The State Treasurer does not provide any legally binding guarantees to support the value of the shares to participants. The LGIP is a low risk investment pool with high liquidity.Therefore, the City's investment in the pool is reported as a cash equivalent in the accompanying financial statements as it does not meet the definition of an investment.The LGIP is not currently rated by a nationally recognized rating agency.The funds are invested in short-term investments in the priority order of safety, liquidity, and yield. Page 276 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 The DBF invests in longer term investment vehicles with higher returns over time than the LGIP.The DBF is not currently rated by a nationally recognized rating agency. However, the investment guidelines require that funds be invested in high quality securities that provide a high level of return, with a reasonable level of risk while meeting or exceeding the Barclay's Capital Intermediate A+Aggregate Fixed Income Index.The City invests money in the DBF that it does not expect to need within the next three to five years.The City's investment in the DBF is reported based on its pro-rata share of the fair market value provided by the fund for the entire portfolio. Fair Value Hierarchy Investments are measured at fair value on a recurring basis. Recurring fair value measurements are those that GASB Statements require or permit in the statement of net position at the end of each reporting period. Fair value measurements are categorized based on the valuation inputs used to measure an asset's fair value. The following provides a summary of the hierarchy used to measure fair value. • Level 1—Inputs are quoted prices in active markets for identical assets. • Level 2— Inputs other than quoted prices included within Level 1 that are observable for the asset or liability either directly or indirectly, including quoted prices for similar assets or liabilities. • Level 3—Valuations derived from valuation techniques in which significant valuation drivers are observable. The City's investment at September 30, 2021 are valued using the net assets value (NAV) per share, as noted below. Investments valued using the NAV generally do not have readily obtainable market values and are instead valued based on the City's pro-rata share of the pool's fair value of the underlying assets. Investments measured at the net asset value (NAV) State of Idaho Diviserfied Bond Fund (DBF) $ 71,291,686 Total investments at NAV $ 71,291,686 Oversight for the Diversified Bond Fund is with the Idaho State Treasurer and Idaho Code, which defines allowable investments. In general,the investment guidelines require that funds be invested in high quality securities in a manner that provides higher total return than the shorter pools given a reasonable level of risk measured over a long period. Securities in DBF are shared positions valued at current market values.The City values these investments based on information provided by the State of Idaho Treasurer's Office.The following table presents the unfunded commitments, redemption frequency and the redemption notice period for the City's investments measured at the NAV: Investments Measured at the NAV Unfunded Redemption Redemption Fair Value Commitments Frequency Notice Period State of Idaho Diviserfied Bond Fund(DBF) $ 71,291,686 None Monthly 5-25 days Page 277 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely impact the fair value of an investment. Generally, the longer the maturity of an investment,the greater the sensitivity of its fair value to changes in market interest rates.This risk can be managed using a calculation called duration that uses various inputs such as yield and years until maturity to estimate interest rate risk. Generally,the higher the duration number,the higher the risk.The City manages exposure to interest rate risk by purchasing a combination of long and short-term investments.The City manages the portfolio so it is not necessary to sell securities before maturity.The City's policy does not limit the duration of the investments. Investment Type Fair Value Rating Duration Idaho Diversified Bond Fund (DBF) $ 71,291,686 not rated 2.56 years Idaho Local Government Investment Pool (LGIP) 115,700,551 not rated 0.36 years Money market funds 1,647,765 not rated Other cash amounts 10,809,468 Total cash and investments $ 199,449,470 Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment.This is measured by the assignment of a rating by a nationally recognized statistical rating organization.The City's investment policy is consistent with the State Code related to credit risk. Concentration of Credit Risk When investments are concentrated in one issuer this concentration represents increased risk of potential loss. The GASB has adopted a principal that governments should provide note disclosure when five percent of the entity's total investments are concentrated in any one issuer. Investments in obligations specifically guaranteed by the U.S. Government, mutual funds, and other pooled investments are exempt from disclosure.The City's investment policy has no limitations on the amount that can be invested in any one issuer. Other than State Investment Pools, no single issuer exceeded 5% or more of the City's total investments. Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in possession of an outside party.The custodial credit risk for investments is the risk that in the event of the failure of the counterparty(e.g. broker-dealer)to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. Page 278 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 At year end,the carrying amount of the City's cash deposits was$128,157,786 and the bank balance was $128,171,059. Of the bank balance $250,000 was covered by federal depository insurance, $1,647,765 was collateralized with securities held at the Federal Home Bank of Seattle for First Interstate Bank and pledged to the City of Meridian, $115,423,030 was held by the State of Idaho Local Group Investment Pool, and the remainder of the City's deposits of$10,850,264 with First Interstate Bank are secured in an undivided collateral pool for public agencies. It is the City's policy to minimize exposure to custodial credit risk with investments by requiring that to the extent possible they be identified as to City of Meridian ownership and be held in the City's name.The City further reduces risk by confining investments to insured levels in any one institution. Note 3- Due from Other Governmental Units The following summarizes the intergovernmental receivables at September 30, 2021: State of Idaho State Liquor Dispensary $ 369,626 State Tax Commission 3,668,679 Idaho Transportation Department 14,039 Idaho Attorney General 13,214 Federal agencies 91,116 Other Governmental Agencies Meridian Rural Fire District 201,105 Ada County 36,991 Total Due from Other Governmental Units $ 4,394,770 Note 4- Note Receivable In December 2014,the City entered into an agreement to annex the homes in a subdivision outside of city limits and provide them with water and sewer service.The subdivision had a utility district, Meridian Heights Water and Sewer District (MHWSD),which was dissolved in December 2014 upon approval from the District Court.All assets and liabilities of MHWSD were transferred to the City at that time, including MHWSD's debt of $1,280,294,which is being repaid to the City by the former members of MHWSD over a period of 20 years at an interest rate of 3.5%as follows: Beginning Balance Interest and Ending Balance as of Oct 1, 2020 Adjustments Payments as of Sep 30, 2021 Long-term note receivable $ 525,836 $ 17,221 $ (125,370) $ 417,687 Page 279 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Minimum payments expected to be received are as follows: Fiscal Year Annual Payment 2022 $ 45,240 2023 45,240 2024 45,240 2025 45,240 2026 45,240 2027-2031 191,487 Total $ 417,687 Note 5 - Capital Assets Changes to capital assets are as follows: Balance Balance Governmental Activities Oct. 1, Sept.30, 2020 Additions Deletions Transfers 2021 Capital assets,not depreciated Land $ 30,479,288 $ 75,305 $ 469 $ $ 30,554,124 Easements 1,388,600 986,499 - 2,375,099 Construction in progress 831,531 1,529,112 - (410,539) 1,950,104 Total capital assets,not depreciated 32,699,419 2,590,916 469 (410,539) 34,879,327 Capital assets,depreciated Buildings 50,477,173 2,376,341 - 283,871 53,137,385 Improvements other than buildings 52,671,569 450,143 51,810 53,173,522 Internally developed software 464,311 49,855 - - 514,166 Equipment 18,776,666 1,719,466 912,779 74,858 19,658,211 Total capital assets,depreciated 122,389,719 4,595,805 912,779 410,539 126,483,284 Less accumulated depreciation for Buildings 15,349,281 1,738,198 - - 17,087,479 Improvements other than buildings 19,136,755 2,540,322 21,677,077 Internally developed software 153,076 84,288 - 237,364 Equipment 12,419,314 1,737,622 738,133 13,418,803 Total accumulated depreciation 47,058,426 61100,430 738,133 52,420,723 Total net capital assets,depreciated 75,331,293 (1,504,625) 174,646 74,062,561 Governmental activities capital assets,net $ 108,030,712 $ 1,086,291 $ 175,115 $ $ 108,941,888 Page 280 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Balance Balance Business-Type Activities Oct.1, Sept.30, 2020 Additions Deletions Transfers 2021 Capital assets,not depreciated Land $ 6,257,882 $ - $ 8,569 $ $ 6,249,313 Easements 16,439,400 3,160,954 - 19,600,354 Construction in progress 3,673,240 5,828,514 2,534 (1,118,629) 8,380,591 Total capital assets,not depreciated 26,370,522 8,989,468 11,103 (1,118,629) 34,230,258 Capital assets,depreciated Buildings and improvements other than buildings 150,578,568 449,239 - 148,983 151,176,790 Sewer and water lines 244,787,992 11,283,905 - 969,646 257,041,543 Machinery and equipment 54,927,816 205,710 26,757 - 55,106,769 Total capital assets,depreciated 450,294,376 11,938,854 26,757 1,118,629 463,325,102 Less accumulated depreciation for Buildings and improvements other than buildings 40,700,231 6,757,805 - - 47,458,036 Sewer and water lines 57,220,581 5,016,274 - 62,236,855 Machinery and equipment 26,010,321 2,360,128 24,225 28,346,224 Total accumulated depreciation 123,931,133 14,134,207 24,225 138,041,115 Total net capital assets,depreciated 326,363,243 (2,195,353) 2,532 1,118,629 325,283,987 Business-type activities capital assets, net $ 352,733,765 $ 6,794,115 $ 13,635 $ - $ 359,514,245 Depreciation expense was charged to functions/programs of the City as follows: Governmental activities General government $ 1,452,689 Public safety 1,833,597 Parks and recreation 2,814,144 Total depreciation expense -governmental activities $ 6,100,430 Business-type activities Water and Sewer $ 14,134,207 Total depreciation expense - business-type activities $ 14,134,207 Page 281 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Note 6- Interfund Balances and Transfers The following transfers were made for the purpose of funding operations: Transfer In Capital General Projects Fund Fund Total Transfer out General fund $ - $ 3,646,860 $ 3,646,860 Enterprise fund 2,733,024 - 2,733,024 Total transfers $ 2,733,024 $ 3,646,860 $ 6,379,884 The transfer from the enterprise fund to the general fund was related to personnel and operating costs that were paid by the general fund during FY2021.The transfer from the general fund to the capital projects fund includes$3,464,073 from the excess of building permit revenues from prior year and $182,787 from commitments during budget development by City Council. Note 7- Changes in Long-Term Obligations The following is a summary of changes in long-term obligations of the City for the year ended September 30, 2021: Due Balance Obligation Obligation Balance Within Oct.1,2020 Issued Retired Sept.30,2021 One Year Governmental Activities Accrued vacation $ 2,650,596 $ 3,282,917 $ 2,896,759 $ 3,036,754 $ 333,544 Business-Type Activities Accrued vacation $ 381,179 $ 495,193 $ 380,042 $ 496,330 $ 49,633 Settlement payable 240,000 - - 240,000 - $ 621,179 $ 495,193 $ 380,042 $ 736,330 $ 49,633 Page 282 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Note 8- Fund Balances—Governmental Funds Balance Balance Oct. 1, 2020 Net Change Sept. 30, 2021 Fund Balances Nonspendable Prepaids $ 320,752 $ 1,589,182 $ 1,909,934 Inventory for Lakeview Golf Course - 74,005 74,005 Restricted Impact fund 17,979,714 5,856,402 23,836,116 Impact fund budget carryforward 2,409,101 (95,352) 2,313,749 Grant fund - 172 172 Committed Capital projects fund 10,881,948 2,781,500 13,663,448 Capital projects budget carryforward 4,219,077 (1,052,795) 3,166,282 Public safety fund 2,715,692 751,317 3,467,009 Public safety budget carryforward - 63,833 63,833 Assigned General fund budget carryforward 1,702,222 1,263,757 2,965,979 Comm. Dev. excess revenue transfer 3,464,073 (198,762) 3,265,311 Operating reserve - 14,114,850 14,114,850 Emergency reserve - 4,840,878 4,840,878 Unassigned 45,394,739 (13,229,574) 32,165,165 Total fund balances $ 89,087,318 $ 16,759,413 $ 105,846,731 Note 9- Lease Agreements The City has operating leases for office equipment and short-term land use. In FY2014 the City entered into a prepaid irrevocable use 20 year agreement with Syringa Networks, LLC for the right to use certain dark fiber in the Syringa Networks System.The City incurred costs of$1,385,250 associated with the Syringa agreement.As of September 30, 2021, the related accumulated depreciation was$490,609.The City has no ownership rights now or in the future in the fiber, but prepayment is considered an asset and recorded as a capital asset.The agreement also requires that the City pay annual maintenance and operating costs for a period of twenty years. The equipment lease agreements cover periods from 2014 through 2033, and the minimum annual payments range from $3,514 to$13,800.Total rental expense in FY2021 for all operating leases (which include rental, maintenance and usage) was approximately$142,740. Page 283 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Future minimum annual lease payments for operating leases with remaining lease terms in excess of one year are as follows: Operating Leases 2022 $ 17,314 2023 17,314 2024 17,314 2025 17,314 2026 14,971 Years 2027- 2031 69,000 Years 2032- 2036 14,375 Total minimum obligations $ 167,602 Note 10 - Defined Benefit Pension Plan Plan Description The City contributes to the Base Plan which is a cost-sharing multiple-employer defined benefit pension plan administered by Public Employee Retirement System of Idaho (PERSI or System) that covers substantially all employees of the State of Idaho, its agencies and various participating political subdivisions.The cost to administer the plan is financed through the contributions and investment earnings of the plan. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI.That report may be obtained on the PERSI website at www.persi.idaho.gov. Pension Benefits The Base Plan provides retirement, disability, death and survivor benefits of eligible members or beneficiaries. Benefits are based on members' years of service, age, and highest average salary. Members become fully vested in their retirement benefits with five years of credited service (5 months for elected or appointed officials). Members are eligible for retirement benefits upon attainment of the ages specified for their employment classification.The annual service retirement allowance for each month of credited service is 2%(2.3%for police/firefighters) of the average monthly salary for the highest consecutive 42 months. The benefit payments for the Base Plan are calculated using a benefit formula adopted by the Idaho Legislature. The Base Plan is required to provide a 1% minimum cost of living increase per year provided the Consumer Price Index increases 1%or more.The PERSI Board has the authority to provide higher cost of living increases to a maximum of the Consumer Price Index movement or 6%, whichever is less; however, any amount above the 1% minimum is subject to review by the Idaho Legislature. Page 284 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Member and Employer Contributions Member and employer contributions paid to the Base Plan are set by statute and are established as a percent of covered compensation. Contribution rates are determined by the PERSI Board within limitations, as defined by state law.The Board may make periodic changes to employer and employee contribution rates (expressed as percentages of annual covered payroll)that are adequate to accumulate sufficient assets to pay benefits when due. The contribution rates for employees are set by statute at 60%of the employer rate for general employees and 72%for police and firefighters.As of June 30, 2021 it was 7.16%for general employees and 8.81%for police and firefighters.The employer contribution rate as a percent of covered payroll is set by the Retirement Board and was 11.94%for general employees and 12.28%for police and firefighters.The City's contributions were $4,435,365 for the year ended September 30, 2021. Pension Liabilities(Assets), Pension Expense(Expense Offset), and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At September 30, 2021,the City reported an asset for its proportionate share of the net pension liability(asset). The net pension liability (asset) was measured as of June 30, 2021, and the total pension liability(asset) used to calculate the net pension liability(asset) was determined by an actuarial valuation as of that date.The City's proportion of the net pension liability(asset) was based on the City's share of contributions in the Base Plan pension plan relative to the total contributions of all participating PERSI Base Plan employers.At June 30, 2021, the City's proportion was 0.99528992 percent compared to 0.95173640 percent at June 30, 2020. For the year ended September 30, 2021,the City recognized pension expense offset of$183,651.At September 30, 2021,the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Deferred Outflows of Inflows of Resources Resources Differences between expected and actual experience $ 1,158,150 $ 456,911 Changes in assumptions or other inputs 9,022,949 - Net difference between projected and actual earnings on pension plan investments - 24,689,522 Changes in the employer's proportion and differences between the employer's contributions and the employer's proportionate contributions 1,300,192 - City contributions subsequent to the measurement date 1,110,780 - Total $ 12,592,071 $ 25,146,433 Page 285 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 The City reported $1,110,780 as deferred outflows of resources related to the pension resulting from Employer contributions subsequent to the measurement date and will be recognized as a reduction of the net pension asset in the year ending September 30, 2022. The average of the expected remaining service lives of all employees that are provided with pensions through the System (active and inactive employees) determined at July 1, 2020,the beginning of the measurement period ended June 30, 2021, is 4.7 and 4.6 for the measurement period June 30, 2020. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense (expense offset) as follows: Years Ended September 30, 2022 $ (2,992,510) 2023 (2,763,602) 2024 (2,517,613) 2025 (5,391,417) $ (13,665,142) Actuarial Assumptions Valuations are based on actuarial assumptions,the benefit formulas, and employee groups. Level percentages of payroll normal costs are determined using the Entry Age Normal Cost Method. Under the Entry Age Normal Cost Method, the actuarial present value of the projected benefits of each individual included in the actuarial valuation is allocated as a level percentage of each year's earnings of the individual between entry age and assumed exit age.The Base Plan amortizes any unfunded actuarial accrued liability based on a level percentage of payroll.The maximum amortization period for the Base Plan permitted under Section 59-1322, Idaho Code, is 25 years. The total pension liability (asset) in the June 30, 2021 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation 2.30 Salary increases 3.05 Salary inflation 3.05% Investment rate of return 6.35%, net of pension plan investment expenses Cost-of-living(COLA) adjustments 1.00 Page 286 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Contributing Members, Service Retirement Members, and Beneficiaries General Employees and All Beneficiaries- Males Pub-2010 General Tables, increased 11%. General Employees and All Beneficiaries- Females Pub-2010 General Tables, increased 21%. Teachers- Males Pub-2010 Teacher Tables, increased 12%. Teachers- Females Pub-2010 Teacher Tables, increased 21%. Fire & Police- Males Pub-2010 Safety Tables, increased 21%. Fire & Police- Females Pub-2010 Safety Tables, increased 26%. Disabled Members- Males Pub-2010 Disabled Tables, increased 38%. Disabled Members- Females Pub-2010 Disabled Tables, increased 36%. An experience study was performed for the period July 1, 2015 through June 30, 2020 which reviewed all economic and demographic assumptions including mortality.The total pension liability(asset) as of June 30, 2021 is based on the results of an actuarial valuation date July 1, 2021. The long-term expected rate of return on pension plan investments was determined using the building block approach and a forward-looking model in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.These ranges are combined to produce the long-term expected rate of return by weighing the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Even though history provides a valuable perspective for setting the investment return assumption,the System relies primarily on an approach which builds upon the latest capital market assumptions. Specifically,the System uses consultants, investment managers and trustees to develop capital market assumptions in analyzing the System's asset allocation.The assumptions and the System's formal policy for asset allocation are shown below. The formal asset allocation policy is somewhat more conservative than the current allocation of System's assets. Page 287 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 The best-estimate range for the long-term expected rate of return is determined by adding expected inflation to expected long-term real returns and reflecting expected volatility and correlation.The capital market assumptions are: Capital Market Assumptions from Callan 2021 Long-Term Expected Long-Term Asset Class Target Allocation Nominal Rate of Return Expected Real Rate (Arithmetic) of Return (Arithmetic) Core Fixed Income 30.00% 1.80% (0.20)% Broad US Equities 55.00% 8.00% 6.00% Developed Foreign Equities 15.00% 8.25% 6.25% Assumed Inflation- Mean 2.00% 2.00% Assumed Inflation-Standard Deviation 1.50% 1.50% Portfolio Arithmetic Mean Return 6.18% 4.18% Portfolio Standard Deviation 12.29% 12.29% Portfolio Long-Term Expected Geometric Rate of Return 5.55% 3.46% Assumed Investment Expenses 0.40% 0.40% Portfolio Long-Term Expected Geometric Rate of Return, Net of Investment Expenses 5.15% 3.06% Investment Policy Assumptions from PERSI Board November 2019 Portfolio Long-Term Expected Real Rate of Return, Net of Investment Expenses 4.14% Portfolio Standard Deviation 14.16% Economic/Demographic Assumptions from Milliman 2021 Valuation Assumptions Chosen by PERSI Board Long-Term Expected Real Rate of Return, Net of Investment Expenses 4.05% Assumed Inflation* 2.30% Long-Term Expected Geometric Rate of Return, Net of Investment Expenses 6.35% *2.30%was approved by the Board dated August 2021 Page 288 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Discount Rate The discount rate used to measure the total pension liability(asset) was 6.35%.The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current contribution rate. Based on these assumptions,the pension plans' net position was projected to be available to make all projected future benefit payments of current plan members.Therefore,the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability(asset).The long-term expected rate of return was determined net of pension plan investment expense but without reduction for pension plan administrative expense. Sensitivity of The Employer's Proportionate Share of The Net Pension Liability(Asset) To Changes In The Discount Rate. The following presents the Employer's proportionate share of the net pension liability(asset) calculated using the discount rate of 6.35 percent, as well as what the Employer's proportionate share of the net pension liability (asset) would be if it were calculated using a discount rate that is 1-percentage-point lower (5.35 percent) or 1- percentage-point higher(7.35 percent) than the current rate: Current 1% Decrease Discount Rate 1% Increase (5.35%) (6.35%) (7.35%) Employer's proportionate share of the net pension liability (asset) $ 27,325,100 $ (786,059) $ (23,829,341) Pension Plan Fiduciary Net Position Detailed information about the pension plan's fiduciary net position is available in the separately issued PERSI financial report. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI.That report may be obtained on the PERSI website at www.persi.idaho.gov. Payables to The Pension Plan At September 30, 2021,the City reported payables to the defined benefit pension plan of$361,564 for legally required employer contributions and $245,895 for legally required employee contributions which had been withheld from employee wages but not yet remitted to PERSI. Page 289 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 Note 11 - Other Commitments The City had the following commitments at September 30, 2021: Commitments Amount Animal Control Services $ 616,797 Buildings &Structures 1,911,681 Contracted Services 1,105,650 Dues &Contributions 823,417 Electronics&Software 86,762 Equipment&Vehicles 445,919 Grant Funded Expenditures 107,620 Insurance 408,262 Janitorial Services 365,198 Parks/Pathways Construction & Improvements 667,933 Professional Services 299,183 Wastewater Improvements 2,439,691 Water/Sewer Line Improvements 1,357,012 Well Improvements 2,392,901 Total Commitments $ 13,028,026 Note 12 - Contingent Liabilities The City has been named as a defendant in various legal actions,the results of which are not presently determinable, except as described below. However, in the opinion of the City Attorney,the amount of losses that might be sustained, if any,would not materially affect the City's financial position. Under the terms of federal and state grants, periodic audits are required and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Any disallowed claims, including amounts already collected, could become a liability of the City. City management believes disallowances, if any,will not be material. In 2006,the City entered into an agreement with a developer to jointly provide water and sewer services for a subdivision under development (Bittercreek Meadows Subdivision Homeowners Association), outside the City limits.The developer put in a well and turned it over to the City so that homeowners could connect to the City water system. Since the development did not grow beyond 24 lots the City was not able to provide sewer and water services. In 2011,the agreement was nullified and the City paid damages to the developer, reimbursed the existing homeowners for their cost to connect to City water, deeded back the well, the well lot, a lift station lot, and land easements to the homeowners. Page 290 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 In 2014,the City of Meridian entered into a Settlement and Mutual Release Agreement with Bittercreek Meadows Subdivision Homeowners Association in which the City agreed to connect 24 lots to the City of Kuna's wastewater treatment plant.The cost to do this is not known since it is dependent on development of adjoining vacant land but an estimated cost of$240,000 was recorded and is reflected in the Statement of Net Position for our Proprietary Fund. Note 13 - Related Party The City partners with Meridian Development Corporation (MDC)for various downtown improvements. During the year ended September 30, 2021,the City reimbursed MDC$274,463 for URA allocation of Governor's Public Safety Initiative and MDC agreed to contribute $16,891 for Concerts of Broadway,traffic box wrap and downtown streetscape projects in the City. Note 14- Component Unit The Meridian Development Corporation (MDC) is created by and exists under the Idaho Urban Renewal Law of 1965, as amended, and is a separate legal entity. In July 2016,the City approved the establishment of MDC's second district, known as the Ten Mile District.A third district was established in June 2020, know as Union Block District. MDC—Cash and Cash Equivalents As of September 30, 2021,the account balance of the checking account was$279,330.As of September 30, 2021,the account balance of the money market account was $5,351,317. $5,380,647 was uninsured and uncollateralized as of September 30, 2021. Cash is held in the custody of Washington Trust Bank in MDC's name. Page 291 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 MDC—Capital Assets Changes to capital assets are as follows: Balance Balance Oct. 1,2020 Additions Deletions Transfers Sept.30,2021 Governmental Activities Capital assets, not depreciated Land $ 672,384 $ $ $ $ 672,384 Total capital assets,not depreciated 672,384 $ 672,384 Capital assets,depreciated Equipment 1,843 (1,843) - Intangibles 180,160 180,160 Total capital assets,depreciated 182,003 (1,843) 180,160 Less accumulated depreciation for Equipment (1,843) 1,843 - Intangibles (180,160) - (180,160) Total accumulated depreciation (182,003) 1,843 (180,160) Total net capital assets,depreciated - - - Governmental activities capital assets,net $ 672,384 $ $ - $ $ 672,384 MDC—Changes in Long-Term Debt MDC has a promissory note for$1,274,000, with an outstanding balance as of September 30, 2021, of$50,744. The note matures on March 5, 2022 with a fixed interest rate of 3.51%collateralized by real property. The following is a summary of changes in debt of MDC for the year ended September 30, 2021. October 1,2020 Debt Issued Debt Retired September 30,2021 Governmental Activities Note payable-building $ 170,356 $ - $ (119,612) $ 50,744 Current Portion of Note Payable $ 50,744 Maturities of the note payable are as follows for the years ended September 30: Fiscal Year Principal Interest Total 2022 $ 50,744 $ 449 $ 51,193 Totals $ 50,744 $ 449 $ 51,193 Page 292 Item#13. City of Meridian, Idaho Notes to Financial Statements September 30, 2021 MDC—Line of Credit Washington Trust Bank extended a revolving line of credit to MDC that provides for available borrowings up to $100,000.The agreement matures on June 30, 2022 and is unsecured. Borrowings under the line of credit bear variable interest rate at 5.5% per annum.There were no amounts outstanding on the line as of September 30, 2021. Borrowings under the line of credit are subject to certain covenants and restrictions on indebtedness and dividend payments. MDC—Commitments and Contingencies On February 8, 2017, amended on March 13, 2018, MDC entered into an Owner Participation Agreement with Ten Mile Crossing, Inc., Brighton Corporation, SCS Brighton LLC, Brighton Investments LLC, SCS Investments LLC, and SBG Ten Mile Office No. 1, LLC(the Developers)to carry out the approved urban renewal plan.This agreement contemplates that the Developers will develop the property by constructing private improvements. Eligible public improvements are to be constructed in phases and reimbursed from future tax increment revenues.As of September 30, 2021, the Developers have incurred life-to-date eligible expenses and requested reimbursements totaling$5,071,911. Of this amount, $1,199,267 was paid by MDC in fiscal year 2021 and $356,473 was paid by MDC in prior fiscal years.The remaining amount of$3,516,171 is to be paid, contingent upon the future receipt of tax increment. Note 15 - Subsequent Events Subsequent to year end,the City entered into an agreement with Western Ada Recreation District to operate a public swimming pool located adjacent to Storey Park(Pool) and a .57-acre public park located 1031 E.Tammy Street in Settler Village Subdivision (Park).The agreement commenced on February 8, 2022 and will cease September 2024. During the term of this agreement, City's maintenance of the Pool and Park includes all necessary activities to maintain current operations such as hiring staff directly as City employees, or by an independent staffing agency or some combination thereof.The City will collect and retain revenues from these two operations during the term of this agreement. Page 293 Item#13. 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City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance—Budget and Actual—General Fund Year Ended September 30, 2021 Budgeted Amounts Actual Variance With Original Final Amounts Final Budget Revenues Taxes $ 39,282,350 $ 39,282,350 $ 30,628,429 $ (8,653,921) Licenses and permits 6,211,909 6,211,909 9,894,134 3,682,225 Intergovernmental 9,812,902 13,809,912 26,561,175 12,751,263 Franchise fees 1,478,505 1,478,505 1,759,563 281,058 Fines and forfeitures 434,759 434,759 525,451 90,692 Charges for services 1,697,282 1,763,732 4,145,773 2,382,041 Impact revenues 5,812,075 5,812,075 6,973,479 1,161,404 Donations - 15,045 23,005 7,960 Interest 416,589 416,589 452,260 35,671 Miscellaneous - 2,255 70,686 68,431 Total revenues 65,146,371 69,227,131 81,033,955 11,806,824 Expenditures General government personnel costs 6,039,699 5,979,946 5,812,223 167,723 General government operating expense 4,064,074 9,086,957 4,071,360 5,015,597 Public safety Police personnel costs 20,045,428 20,161,947 19,116,254 1,045,693 Police operating expense 3,273,335 3,465,194 3,249,311 215,883 Fire personnel costs 12,235,774 12,257,929 12,536,582 (278,653) Fire operating expense 2,012,993 1,966,847 1,856,501 110,346 Parks and recreation personnel costs 3,649,530 3,686,136 3,892,147 (206,011) Parks and recreation operating expense 2,374,317 3,278,350 3,475,395 (197,045) Communitv development personnel costs 3,951,319 4,002,999 3,630,889 372,110 Community development operating expense 2,266,348 2,479,222 3,318,284 (839,062) Capital outlay General government 671,590 1,156,225 357,005 799,220 Public safety Police 3,327,249 2,006,695 1,514,521 492,174 Fire 3,015,000 3,113,601 779,458 2,334,143 Parks and recreation 31119,054 3,016,374 1,345,974 1,670,400 Community development 58,107 65,697 34,310 31,387 Total expenditures 70,103,817 75,724,119 64,990,214 10,733,905 Excess (Deficiency) of Revenues over(Under) Expenditures (4,957,446) (6,496,988) 16,043,741 22,540,729 See Notes to Required Supplementary Information Page 297 Item#13. City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance—Budget to Actual—General Fund Year Ended September 30, 2021 Budgeted Amounts Actual Variance with Original Final Amounts Final Budget Other Financing Sources (Uses) Operating transfer in 3,162,318 3,162,318 2,733,024 (429,294) Operating transfer out (430,867) (430,867) (3,646,860) (3,215,993) Unrealized gain (loss) on investments - - (229,533) (229,533) Gain on sale of capital assets - - 130,336 130,336 Total other financing sources (uses) 2,731,451 2,731,451 (1,013,033) (3,744,484) Excess(Deficiency) of Revenues Other Sources (Uses) over(Under) Expenditures (2,225,995) (3,765,537) 15,030,708 Fund Balance, Beginning of Year 73,986,293 73,986,293 73,986,293 Fund Balance, End of Year $ 71,760,298 $ 70,220,756 $ 89,017,001 See Notes to Required Supplementary Information Page 298 Item#13. City of Meridian, Idaho Notes to Required Supplementary Information September 30, 2021 Note 1 - Budgets and Budgetary Accounting The City follows these procedures in establishing the budgetary data reflected in the financial statements: Prior to September 1, the CFO, Department Directors, Mayor, and City Council prepare a proposed operating budget for the fiscal year commencing on October 1.The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at City Hall to obtain taxpayer comments. Prior to October 1,the budget is legally enacted through passage of an ordinance. Budgets are not adopted on a basis consistent with generally accepted accounting principles (GAAP)for the general fund. Budgets for enterprise funds are not legally required but are adopted on a non-GAAP basis.All annual appropriations lapse at fiscal year-end. Revisions that alter the total expenditure appropriation of any fund must be approved by the City Council. State law does not allow fund expenditures to exceed fund appropriations.The budget presented in the report has been amended. Formal budgetary integration is employed as a management control device during the year for all funds. Page 299 Item#13. >' Other Information September 30, 2021 City of Meridian, Idaho eidebailly.com Page 300 Item#13. City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Capital Projects Fund Year Ended September 30, 2021 Budget Amounts Variance Actual with Original Final Amounts Final Budget Revenues Interest $ - $ - $ 59,321 $ 59,321 Total revenues - - 59,321 59,321 Expenditures General government capital outlay 4,195,000 5,119,681 1,977,476 3,142,205 Parks and recreation capital outlay 24,077 24,077 - 24,077 Total expenditures 4,219,077 5,143,758 1,977,476 3,166,282 Excess(Deficiency) of revenues over(Under) Expenditures (4,219,077) (5,143,758) (1,918,155) 3,225,603 Other Financing Sources(Uses) Operating transfer in 182,787 182,787 3,646,860 3,464,073 Total other financing sources(uses) 182,787 182,787 3,646,860 3,464,073 Excess(Deficiency) of Revenues and Other Sources (Uses) over(Under) Expenditures (4,036,290) (4,960,971) 1,728,705 6,689,676 Fund Balance, Beginning of Year 15,101,025 15,101,025 15,101,025 Fund Balance, End of Year $ 11,064,735 $ 10,140,054 $ 16,829,730 Page 301 Item#13. City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual-Enterprise Fund Year Ended September 30, 2021 Budgeted Amounts Variance Actual with Original Final Amounts Final Budget Revenues Water sales $ 9,749,627 $ 9,749,627 $ 10,001,393 $ 251,766 Sewer sales 17,560,726 17,560,726 17,916,059 355,333 Other service revenues 270,000 370,000 683,211 313,211 Sale of meters 464,517 464,517 712,339 247,822 Trash billing service 825,935 825,935 1,106,180 280,245 Engineering fees 280,000 280,000 595,881 315,881 Assessment revenue and cash donations 15,032,658 16,031,276 18,578,003 2,546,727 Interest 401,483 401,483 562,286 160,803 Miscellaneous - - 12,885 12,885 Total revenues 44,584,946 45,683,564 50,168,237 4,484,673 Expenditures Administration personnel costs 4,886,178 4,867,861 4,480,756 387,105 Administration operating expenses 1,680,284 2,719,125 1,567,574 1,151,551 Water personnel costs 2,370,011 2,379,167 2,289,797 89,370 Water operating expenses 3,699,339 3,678,813 3,071,539 607,274 Wastewater personnel costs 3,630,487 3,639,648 3,374,999 264,649 Wastewater operating expenses 3,929,710 3,904,982 3,732,013 172,969 Capital outlay 34,698,295 31,352,669 6,852,203 24,500,466 Total expenditures 54,894,304 52,542,265 25,368,881 27,173,384 Excess(Deficiency)of Revenues over(Under)Expenditures (10,309,358) (6,858,701) 24,799,356 31,658,057 Other Financing Sources(Uses) Operating transfer out (2,914,233) (2,914,233) (2,733,024) 181,209 Unrealized gain on investments (377,038) (377,038) Gain(loss)on sale of capital assets (146,908) (30,000) 170,208 200,208 Total other financing sources(uses) (3,061,141) (2,944,233) (2,939,854) 4,379 Excess(Deficiency)of Revenues and Other Sources(Uses)over(Under) Expenditures (13,370,499) (9,802,934) 21,859,502 Fund Balance,Beginning of Year 63,773,551 63,773,551 63,773,551 Fund Balance,End of Year $ 50,403,052 $ 53,970,617 85,633,053 Non-cash transactions: Deferred outflows 2,266,573 Deferred inflows (4,526,358) Net pension asset 141,490 Non current liabilities (552,813) Accrued vacation (446,697) Net invested in capital assets 359,514,245 Retainage 78,290 Net Position,GAAP Basis,End of Year $ 442,107,783 Page 302 Item#13. >' Single Audit Section September 30, 2021 City of Meridian, Idaho eidebailly.com Page 303 Item#13. EideBadly. CPAs&BUSINESS ADVISORS Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States,the financial statements of the governmental activities,the business-type activities,the discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Meridian, Idaho (the City) as of and for the year ended September 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated February 18, 2022. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions,to prevent, or detect and correct, misstatements on a timely basis. Amaterial weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness,yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. What inspires you,inspires us. I eidebuilly.com Page 304 877 W.Main St.,Ste.800 Boise,ID 83702-5858 T 208.344.7150 F 208.344.7435 EOE Item#13. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly,this communication is not suitable for any other purpose. L Boise, Idaho February 18, 2022 Page 305 Item#13. EideBadly. CPAs&BUSINESS ADVISORS Independent Auditor's Report on Compliance for the Major Federal Program; Report on Internal Control Over Compliance Required by the Uniform Guidance To the Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho Report on Compliance for the Major Federal Program We have audited City of Meridian, Idaho's (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City's major federal program for the year ended September 30, 2021.The City's major federal program are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for the City's major federal program based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance).Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred.An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for the major federal program. However, our audit does not provide a legal determination of the City's compliance. Opinion on the Major Federal Program In our opinion,the City's complied, in all material respects,with the types of compliance requirements referred to above that could have a direct and material effect on the major federal program for the year ended September 30, 2021. What inspires you,inspires us. I eidebuilly.com Page 3os 877 W.Main St.,Ste.800 Boise,ID 83702-5858 T 208.344.7150 F 208.344.7435 EOE Item#13. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on the major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for the major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions,to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis.A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis.A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Boise, Idaho February 18, 2022 Page 307 Item#13. City of Meridian, Idaho Schedule of Expenditures of Federal Awards Year Ended September 30, 2021 Federal Financial Pass-Through Entity Amounts Federal Grantor/Pass-Through Assistance Listing Identifying Passed-Through Grantor/Program or Cluster Title Number Number Expenditures to Subrecipients US Department of Homeland Security Passed Through Idaho State Department of Emergency Management Idaho Office of Emergency Management 97.036 001-52120-00 $ 4,704 $ Total US Department of Homeland Security 4,704 US Department of Housing and Urban Development Community Development Block Grant Entitlement Grants Cluster Community Development Block Grants 14.218 360,960 105,624 COVID-19 CDBG CARES Grant 14.218 133,522 128,216 Total US Department of Housing and Urban Development 494,482 233,840 US Department of Health and Human Services Passed Through Idaho Office of Drug Policy Strategic Prevention Framework 93.243 1H79SP080981-01 6,757 - Total US Department of Health and Human Services 6,757 US Department of Transportation Passed Through Idaho State Department of Transportation Highway Safety Cluster Traffic Enforcement Mobilization 20.600 PT-2020-00-00-00 25,922 Total US Department of Transportation 25,922 US Department of Treasury Passed Through Idaho State Controllers Office COVID-19 Coronavirus Aid,Relief,and Economic Secuirty Act 21.019 112260 1,268,997 - Passed Through Idaho State Governor's Office Governor's Public Safety Initiative COVID-19 Coronavirus Aid,Relief,and Economic Secuirty Act 21.019 2020-15 9,612,178 274,463 Total COVID-19 Coronavirus Aid,Relief,and Economic Secuirty Act 10,881,175 274,463 Passed Through Idaho Commission on the Arts National Endowment for the Arts COVID-19 Coronavirus Aid,Relief,and Economic Secuirty Act 45.025 1855939-61-19 1,080 - Passed Through Idaho State Department of Labor Assistance for Unemployment 97.044 EMW-2012-FR- 1,645 - Total US Department of Treasury 10,883,900 548,926 Total Expenditures of Federal Awards $ 11,415,765 $ 782,766 See Notes to Schedule of Expenditures of Federal Awards Page 308 Item#13. City of Meridian, Idaho Notes to Schedule of Expenditures of Federal Awards Year Ended September 30, 2021 Note 1 - Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal grant activity of the City under programs of the federal government for the year ended September 30, 2020. The information presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance). Because the schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position or fund balance of the City. Note 2- Summary of Significant Accounting Policies Expenditures reported in the schedule are reported on the modified accrual basis of accounting, except for subrecipient expenditures, which are reported on the cash basis. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance,wherein certain types of expenditures are not allowable or are limited as to reimbursement. Note 3- Indirect Cost Rate The City does not draw for indirect administrative expenses, and has not elected to use the 10%de minimums cost rate. Page 309 Item#13. City of Meridian, Idaho Schedule of Findings and Questioned Costs Year Ended September 30, 2021 Section I—Summary of Auditor's Results FINANCIAL STATEMENTS Type of auditor's report issued Unmodified Internal control over financial reporting: Material weaknesses identified No Significant deficiencies identified not considered to be material weaknesses None Reported Noncompliance material to financial statements noted? No FEDERAL AWARDS Internal control over major program: Material weaknesses identified No Significant deficiencies identified not considered to be material weaknesses None Reported Type of auditor's report issued on compliance for major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with Uniform Guidance 2 CFR 200.516: No Identification of major programs: Name of Federal Program Federal Financial Assistance Listing Coronavirus Relief Funds 21.019 Dollar threshold used to distinguish between type A and type B programs: $750,000 Auditee qualified as low-risk auditee? No Page 310 Item#13. City of Meridian, Idaho Schedule of Findings and Questioned Costs Year Ended September 30, 2021 Section II—Financial Statement Findings None reported Section III—Federal Award Findings and Questioned Costs None reported Page 311 Item#14. E IDIAN:--- IDAHO AGENDA ITEM ITEM TOPIC: Procurement Month L31l Item#14. E IDIAN:- r !AHO , the Office of the Nayar PRO C .L AM A �rlojv WHEREAS, the public procurement profession plays a significant role in the efficiency and effectiveness of both government and business; and, WHEREAS, in addition to the purchase of goods and services, Procurement adds value to the organization by performing such functions as executing, implementing and administering contracts, developing strategic procurement strategies and cultivating working relationships with suppliers and departments within the organization; and, WHEREAS, Idaho government procurement professionals dedicate themselves to providing the best value for every taxpayer dollar and continue to expand their knowledge, skills and abilities; and, WHEREAS, the Idaho Public Purchasing Association (IPPA) through its members is committed to providing high-caliber strategic, logistical and operational support of all agencies associated with the Chapter; and, WHEREAS, the IPPA recognizes, supports and practices the Public Procurement Values and Guiding Principles of Accountability, Ethics, Impartiality, Professionalism, Service and Transparency, established by the Institute for Public Procurement (NIGP). THEREFORE, 1, Mayor Robert E. Simison, hereby proclaim March 2022 as Procurement Month in the City of Meridian and urge the residents of our community to join the Idaho Public Purchasing Association in recognizing the role of the purchasing and materials management profession within business, industry and g ent. Dated this 8" day of March, 2022 Robert E. inus n, Mayor Brad Hoaglun, City Council President Joe Borton, City Council Vice-President Treg Bernt, City Council Luke Cavener, City Council Jessica Perrault, City Council Liz Strader, City Council F Page 313 r : AT Ap A Lori A IL AAA AAA - Ijl , l � - tie all RX y \� Item#15. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Transportation Commission: 2021 End of Year Report Page 314 Item#15. C� fIEN DL ]N HO MEMO TO CITY COUNCIL Agenda Topic on the City Council Agenda From: Meridian Transportation Commission Meeting Date: March 8, 2022 Presenter: Walter Steed, Chair Estimated Time: 15 minutes Topic: Transportation Commission 2021 End of Year Report Meridian Transportation Commission -Walter Steed, Chair -Stephen Lewis -Tom LeClaire -Jared Smith,Vice-Chair -Tracy Hopkins -Zachary Shoemaker -David Ballard -Ryan Lancaster -Joseph Leckie The Meridian Transportation Commission was formed in February 2013 with Ordinance No. 13-152. The Commission consists of nine appointed commissioners and meets in the Council Chambers on the first Monday of each month, with the exception of September. Walter Steed and Jared Smith served as Chair and Vice-Chair (respectively) in 2021. Last month both were re-elected to their respective positions for 2022. Representatives from ITD District 3, ACHD, COMPASS, Valley Regional Transit (VRT), and the West Ada School District attend as ex-officio members. Planning Division Manager Caleb Hood and Comprehensive Associate Coordination Planner Miranda Carson provide staff support. Ted Baird and Emily Kane, Deputy City Attorneys, provide legal guidance. Before being promoted in October, Lieutenant Brandon Frasier provided regular traffic issues and concerns from the Police Department to the Commission. Sergeant Justin Dance now provides those updates. City Staff provides monthly updates regarding the progress of ITD and ACHD projects that are in construction or soon to be constructed. Additional City staff and other staff from the ex-officio agencies interact with the Commission from time-to-time, as do members of the public. Regarding what we did last year, in January 2021,the Commission discussed the ACHD Integrated Five-Year Work Plan (IFYWP) 2021-2025 Roadways and Intersections and Community Programs priorities. The Transportation Commission Project Review Subcommittee met and provided an update on the Eagle, Lake Hazel to Amity project. The Ordinance and Development Subcommittee met and provided an update on a proposed new ATV/UTV Ordinance. In February, Zachary Shoemaker was appointed as a new member to the Commission. The Commission held a Public Hearing to discuss the ATV/UTV Ordinance draft. Eight community members provided testimony and six others signed up in opposition to the ordinance, but did not to provide testimony.COMPASS provided an overview of a High-Capacity Transit survey being done in the region for the Communities in Motion 2050 plan. The Transportation Prioritization Subcommittee was formed to review future IFYWP lists in depth.The new vision for 2nd Street, Broadway to Idaho was also presented and discussed. Page 315 Item#15. In March, the Ordinance and Development Subcommittee again met and revised the proposed ATV/UTV ordinance based on citizen input. ACHD introduced the South Meridian Bicycle and Pedestrian Plan to the Commission.The Meridian Downtown Business Association presented input on alleyways in Downtown Meridian. In April,a citizen concern regarding parking on Washington Street was discussed.The Prioritization Subcommittee met to begin reviewing projects for inclusion in the IFYWP. The Ordinance and Development Subcommittee again met to discuss the ATV/UTV ordinance draft. In May, the Commission discussed a citizen concern regarding turning traffic at Chinden and Black Cat. The Ordinance and Development Subcommittee met to discuss the ATV/UTV ordinance draft, and Mr. LeClaire presented the draft to the Commission.A motion was passed to recommend the City Council adopt the proposed ordinance change. In June,a citizen concern regarding parking on Deer Crest was discussed.ACHD introduced the new Livable Streets Performance Measure for All as a metric of pedestrians' and bicyclists' level of stress on the respective facilities. VRT presented possible solutions to the issue of parked cars blocking a future bus stop at Pine and 3rd. The Downtown Meridian Parking Study completed by the Community Development department was presented. In August, ACHD provided an update on the South Meridian Bicycle and Pedestrian Plan to the Commission. COMPASS presented the FY2022-2028 Regional Transportation Improvement Program (RTIP). In October, Girl Scout Troop 401 presented on a pedestrian crossing concern on McMillan between Ten Mile and Linder. Commission members were very impressed with their presentation and conveyed it to ACHD who is aware of the problem and plans to address it in the near future. The girls were encouraged to continue to speak up to public officials as they see things with which they are concerned. In November, Valley Regional Transit presented on ridership of the fixed route, Harvest Transit, and VA Shuttle systems. Sergeant Justin Dance was introduced to the Commission as the new Police Department representative. There was a discussion regarding preservation for local road access to Chinden,west of ID-16. In December, the Commission was given a demonstration on the use of various tools and resources that can be used to explore construction project updates that are not part of the regular monthly Transportation Projects Update memo. A complete record of TC minutes can be found here: https://weblink.meridiancitV.org/WebLink/Browse.aspx?id=222036&dbid=0&repo=MeridianCitV. The Transportation Commission is grateful for the opportunity to provide service to the citizens of Meridian and City Council regarding transportation systems in our community. Page 316 Item#16. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Human Resources: Fiscal Year 2022 Budget Amendment in the Amount of $254,000.00 for Employee Health Benefits Trust Funding Page 317 Q N 04 O E N � m N N m m o N 1 9 O ❑7 Q N N N C LL U H O � N O N d LI •�1.�.I OC Y Y N r N N Cn rr E 00 CDM r x ['� 1 H S; "C H z u CL `� 61 n p V E O M a w to aj w T to E ✓7 o a`i to 4 q N O H Q a m ° E o !� ¢ °f m p ru of 0 'p ❑ W m °�' E Z 3 W m 60 Ln a)m W v m E E Y c o 2 ❑ a d v r a ° W ~ tl! m LL , m ro C 3 }1 N a— n n L_ _ \p N CS u _0 L m 0l m o o 1- d CO T t ll 0 •U m R Q m ~ o ❑ a 97 Q ry D r-+ O �37 4 O Q Q n n � m m g c a _q a Ln N E 6 ro N 0 N N � ❑ O m CD ~ ❑ ~ a N in, irr yr v� yr Ci LL N i l4 ❑ LLf _ 9 Q •V � � d � p ? 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E ► £ a cu g r aj w m o x t'i o v a u=i E ❑ ❑ CD a� LL x E - a r , @ v � ti �7 N a' % y U ++ cu H N <U y C f�O m w aL+ Y s 1 c c �° vV N E w °' ❑ a❑i U " '° m m ° °' a9 `m a ❑ W a ri in ° i� nl fr7 F a o C7 z cp 2 r� sG 6 C] CITY OF MERIDIAN EMPLOYEE BENEFITS Bill Nary, Trust Chair BENEFITS PLAN TRUST (COMEBPT) B In addition the last half of 2021 the COMEBPT experienced higher than normal claims•expenses paid by the COMEBPTSince the 2022 rate development we have receive data accounting for $190,000+ in COVID related •2022 Rates: Still did not have a full picture of the full costs of COVID•standards of care skewing the full cost of healthcare and costs of COVID as a resultdown and crisis -wide pandemic, had encountered a shut-2021 Rates: In the midst of a world•coming plan yearCertified actuary to conduct an actuarial study to determine trends and establish rates for the •Trust Contribution Rate Development ENEFITS B Large Claims ENEFITS B 1 Cancer = $450K+•= $600K+Stelara2 on RX •3 Premature Babies = $1M+•Large Claims Hitting Stop Loss ENEFITS B COVID ENEFITS B$64,000+ related to higher than expected Claims•$190,000+ related to COVID•Fund the Trust with $254,000 to ensure the sustainability of our employee benefits•Request ENEFITS Thank you!City of Meridian Employee Benefits Plan Trust Item#17. 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O w U Q z � � 3 3 3 zo d. �o Q- z a 0 W } C� � Q iy } +� F- U z a 0 w 3 3 3 ire z 0 Q— Item#18. E IDIAN'-'---- JAMu AGENDA ITEM ITEM TOPIC: Parks and Recreation Department: Lakeview Golf Course Capital Projects Bid Results Discussion Page 344 Item#18. Mayor Robert E. Simison E IDIAN� City Council Members: Treg Bernt Brad Hoaglun Joe Borton Jessica Perreault D A H O Luke Cavener Liz Strader MEMORANDUM TO: Mayor Simison and City Council FROM: Mike Barton, Parks Superintendent DATE: February 23, 2022 RE: Lakeview Golf Course Capital Projects—Bid Results Discussion Background: In December of 2021, we finalized construction documents for a new irrigation system, pumping system, and cart paths. We invited 5 certified golf course builders to bid on the project. The bid sheet was broken down into mobilization, a base bid, plus 5 alternates. After pre-advertising the project and leaving it open for 6 weeks, we received one bid. The story we heard from more than one company is that they just can't find enough help to take on more work. The bid we received is from Heritage Links who just finished a similar project for the City of Idaho Falls. Their bid is right in line with an opinion of cost we received on December 16, 2021. Based on this process, we feel we have a good bid from a qualified contractor. Discussion: The discussion is centered around three options: • Option 1 is for the entire 18-hole irrigation system replacement, all alternates, including concrete cart paths and an allowance for several incidental costs. Option 1 does not include a ground water well. This option would require a budget amendment of at least $2,049,858. We have $2,098,000 in the FY23 CFP for Lakeview improvements so a budget amendment for the full amount would fund option 1 and a portion of the ground water well. • Option 2 is for the back 9 irrigation replacement and an allowance for several incidental costs. This option can be completed with our existing budget. • Option 3 is for the entire 18-hole irrigation system replacement, a new ground water well, and an allowance for several incidental costs. No cart path improvements to the course are included in this option. This option would require a budget amendment of at least $1,837,758. We have $2,098,000 in the FY23 CFP for Lakeview improvements so a budget amendment for the full amount would fund option 3 and a portion of the cart paths. Action: We are requesting Council direction on which one of the three options to move forward. To avoid future mobilization costs, future cost escalation and to minimize course disruptions staff recommends option 1. We propose that the budget amendment be for $2,098,000, which matches the FY23 CFP for Lakeview improvements. The balance of funds, along with any remaining contingency will be used for th� groundwater well. Page sacs Item#18. Lakeview Bid Results - Project Summary Option#1 Option#2 Option#3 Opinion of Cost (Preferred Option) (Fits Budget) (No Cart Paths) Mobilization $ 125,000 $ 125,000 $ 125,000 $ 75,000 Back 9 Irrigation/Pump $ 1,960,732 $ 1,960,732 $ 1,960,732 $ 1,661,555 Front 9 Irrigation $ 1,611,318 $ - $ 1,611,318 $ 1,708,525 Pump Filters $ 56,250 $ 56,250 $ 56,250 $ 50,000 Gravity Irrigation Improvements $ 23,850 $ 23,850 $ 23,850 $ - Concrete Cart Paths $ 602,000 $ - $ - $ 951,060 Asphalt Cart Paths* $ - $ - $ - $ - Construction Administration $ 35,000 $ 35,000 $ 35,000 $ 35,000 (Allowance) Idaho Power Construction $ 75,000 $ 75,000 $ 75,000 $ 75,000 (Allowance) Demo Old Pump $ 25,000 $ 25,000 $ 25,000 $ 25,000 (Allowance) Ground Water Well $ - $ 400,000 (Allowance) Sub Total $ 4,514,150 $ 2,300,832 $ 4,312,150 $ 4,581,140 Contingency 5% $ 225,708 $ 115,042 $ 215,608 $ - Total $ 4,739,858 $ 2,415,874 $ 4,527,758 $ - Current Budget $ 2,690,000 $ 2,690,000 $ 2,690,000 $ - Amount Needed $ 2,049,858 $ - 1,837,758 $ - * Asphalt Cart Paths Not Included Bid Amount$418,000 Groundwater well in option 1 or 2 Opinion of Cost$713,295 On course restroom upgrades/replacement Patio improvements Page 346