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2022-01-26 Solid Waste Advisory Commission Meeting – Wednesday, January 26, 2022. Page 1 of 1 All Materials presented at public meetings shall become property of the City of Meridian SOLID WASTE ADVISORY COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, January 26, 2022 at 4:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/8364283646 Or join by phone: 1-669-900-6833 Webinar ID: 836 428 3646 ROLL-CALL ATTENDANCE ____ Mark Nelson ____ Megan Larsen ____ Steve Cory ____ Taryn Richmond ____ Scott Walters ____ Rand Spiwak ____ Shawn Keating ____ Isabel Kau ____ Tom Otte ____ Kayleigh Philippi ____ Rachele Klein, Republic Services Ex-Officio ADOPTION OF AGENDA Approval of October 27, 2021 Minutes STAFF PROGRAM REPORT 1. CY 2021 Tonnage Report (Staff- Sayard) 2. Events and Holiday Light Recycling Project Updates (Staff- Sayard) NEW BUSINESS [ACTION ITEMS] 3. CY2021 Annual Report Discussion (Commissioners) 4. Upcoming Commission Business (Commissioners) STAKEHOLDER UPDATES [ACTION ITEMS] 5. County SWAC Updates (Commissioner- Steve) NEXT MEETING - February, 23, 2022 ADJOURNMENT Solid Waste Advisory Commission Meeting – Wednesday, January 26, 2022. Page 1 of 3 All Materials presented at public meetings shall become property of the City of Meridian SOLID WASTE ADVISORY COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, January 26, 2022 at 4:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Meeting Minutes VIRTUAL MEETING https://www.youtube.com/watch?v=0iUNxf5mywI ROLL-CALL ATTENDANCE X- Mark Nelson X- Megan Larsen- Remote X- Steve Cory X- Taryn Richmond- Remote X- Scott Walters X- Rand Spiwak X- Shawn Keating - Remote X- Kayleigh Philippi X- Tom Otte- Remote X- Rachele Klein, Republic Services Ex-Officio MEETING BROUGHT TO ORDER: 4:04pm ADOPTION OF AGENDA- Approved Approval of October 27, 2021 Minutes – Approved STAFF PROGRAM REPORT 1. CY 2021 Tonnage Report (Staff- Sayard) City Staff outlined 2021 residential curbside recycling tons collected. Curbside recycling tons collected hasn’t changed significantly throughout the year. The average per month was 474 tons collected. The recycling curbside diversion rate was 12%. At the end of December 2021, there was an increase in 1,579 households that recycle. For curbside and drop-off grass and leaf recycling collection, the tonnage is relatively constant from April to August (under 40 tons per month) to a real increase during fall leaf season to a high of 647 tons in November. Leaf Recycling Program: Drop-off leaf collection was from October 18th to December 3rd. Residents could drop-off leaves at 9 park locations, Ada County Landfill, and the Meridian Transfer Station (MTS). A total of 200 tons was collect from the parks and MTS. There was less contamination this year compared to last year. The curbside collection portion ran November 1st to the 19th. There was 609 tons collected. Solid Waste Advisory Commission Meeting – Wednesday, January 26, 2022. Page 2 of 3 All Materials presented at public meetings shall become property of the City of Meridian Comparing the leaf recycling program from years 2019, 2020, and 2021: In 2019, only the curbside program was running. During this time 466 tons of leaves were collected. In 2020, the drop-off portion was added and total leaves collected increased to 939 tons; however, 13 tons was landfilled due to high contamination content. During 2021, a total of 809 tons of leaves were collected with a very low contamination rate. 2. Events and Holiday Light Recycling Project Updates (Staff- Sayard) This was a piolet project that ran from December 8th to January 15th. It was only located at the MTS. Advertisement was minimal and located in the City Parks’ Winter/Spring Activity Guide, on the City’s social media, and City website. Amount of lights collected filled about a 55-gallon cart. The lights were sent to Pacific Steel and Recycling. The goal for 2021 year’s project was to develop a process and see what issues there might have been. Commissioner Otte is interested in replicating this program at the Ada County Landfill for 2022. 3. Leaf Recycling Program: Commissioner Spiwak conducted research to see if there was an alternative type of bag to the current paper leaf bags used to collect leaves. He was looking for a larger bag that could be tied shut. From his research, he found BPI certified compostable PLA bags. These bags are 60-gallons and are cheaper to purchase than the paper bags. Spiwak brought in a roll of these bags to show the Commission. Rachele from Republic Services only concern about these compostable bags is that they may be too heavy for the driver to collect and may fall apart from starting to breakdown before being picked up by driver. Rachele is open to bringing one of these bags to Timbercreek to see if the bags would work in their composing process. NEW BUSINESS [ACTION ITEMS] 4. CY2021 Annual Report Discussion (Commissioners) Commissioner Cory will be adding information about the bike reuse program to the SWAC annual report. Furthermore, Commissioners did not have any additional comments about the SWAC’s Annual report. 5. Upcoming Commission Business (Commissioners) Commissioner Otte suggest that SWAC work on reaching out to stakeholders in the community to develop more standardize outreach messaging. Commissioner Philippi commented that SWAC should emphasis outreach towards young people, such as younger adults and high school age individuals. Work with schools to introduce more recycling opportunities. Commissioner Richmond suggest reaching out to real estate firms to coordinate handing out recycling outreach material to new residents. Commissioner Rand asked Rachele from Republic if all curbside residential recycling carts have stickers on lids explaining what’s accepted. Rachele stated that Republic has been slowly trying to make sure all carts have updated decals but due to the cold and wet weather, Republic will have to wait until better weather to resume replacing the decals. Republic will bring their decal prototype to the February meeting. Solid Waste Advisory Commission Meeting – Wednesday, January 26, 2022. Page 3 of 3 All Materials presented at public meetings shall become property of the City of Meridian Staff Schultz asked the Commission how they would like to go about developing their outreach ideas. Commissioner Philippi commented that social media might be a way to conduct outreach to younger adults. Commissioner Richmond suggested that contacting HOA’s and conducting outreach via HOA newsletters might be an outlet. Rachele suggested reaching out to the Mayor’s office for a HOA listing. Commissioner Rand suggested doing presentations and training to HOAs. HOA’s management companies could be a good way to conduct outreach. Already developed solid waste videos from the City could be used to help explain recycling. SWAC Commission would like to focus on community outreach for their new business. Bob from Republic commented that there is this marketing concept of high, wide, and deep with communication. Due to the diverse population, different residents prefer different types of communication. Bob stated that Republic is more than willing to participate in community outreach and communication. 6. Commissioner Spiwak discussed his research on understanding the City’s contract and associated documents. Spiwak developed a binder with all his research that the Commissioners could look at. Spiwak will also have available a listing of all the documents that he reviewed. Spiwak would like staff to look at document, Council Meeting in March 13, 2012, for clarification as to why SWAC’s role in contract negotiations was not included in resolution 12-285. Staff Schultz asked Spiwak to send her those meeting minutes so she could look at it. Staff Schultz commented that all documents pertaining to the contract are publicly available on the City’s website and that she could also email specific documents to Commissioners. Commissioner Cory stated that a good conversation to have in the future would be how best to communicate the City’s contract and documents to the SWAC Commissioners. STAKEHOLDER UPDATES [ACTION ITEMS] 7. County SWAC Updates (Commissioner- Steve) At the County SWAC meeting, the County made it clear that their goal is to extend the landfill. Construction and demolition disposal rate are proposed to increase significantly. Biosolid rates will not change. County Landfill has a new education and outreach specialist, Rebecca Weeks. 8. Republic Services Feral Cat Program at MTS Commissioner Cory talked about how Republic has a feral cat program where Republic will collect feral cats and have them vaccinated and neutered. These cats are then brought back to the MTS to help reduce vermin or some of the cats are adopted out to households. ADJOURNMENT: 5:14pm