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2021-10-28 Historic Preservation Commission HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, October 28, 2021 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/83164301149 Or join by phone: 1-669-900-6833 Webinar ID: 831 6430 1149 ROLL-CALL ATTENDANCE __x__ Blaine Johnston, President _____ Josh Evarts, Vice President __x__ Tyler J. Ricks __x__ Destinie Hart _____ Donna Lusignan __x__ Jody Ault _____ John Keller _____ Jessica Perreault, City Council Ex-Officio ADOPTION OF AGENDA T. Ricks made motion to adopt agenda, seconded by J. Ault and D. Hart. All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from September 23, 2021 Regular Meeting J. Ault made motion to approve minutes, seconded by D. Hart. All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Finance Report September 2020 A. Belnap stated no noteworthy item for the monthly financial statements and confirmed a new fiscal year budget has started. J. Ault made motion to approve monthly financial statements, seconded by D. Hart. All ayes REPORTS [ACTION ITEM] 3. Update: Meridian Speedway Nomination to the National Registry to Historic Places A. Belnap noted TAG Historical Research (TAG) is under contract to complete nomination form and they are working on it per the timeline which includes a presentation to the Commission in December and nomination submission by January 1. A. Belnap noted there is currently nothing for the Commission to do but there is one recommendation from the State Historic Preservation Office to TAG to include the canal as part of the submission so A. Belnap will be contacting the Nampa Irrigation District to gain their permission/acknowledgement that they will be included in this nomination which in no way affects their property owner rights to the canal. 4. Update: Social Media Efforts B. Johnston commended T. Ricks on getting items to A. Belnap for posting. T. Ricks noted he has enjoyed going through the photos and creating captions. B. Johnston suggested for the week of Veterans Day to find and use the list of Meridian residents who served in World War I. B. Johnston asked Commissioners to email himself, A. Belnap, T. Ricks, and J. Evarts any post ideas for the next two months. 5. Past Forward National Preservation Conference Registration A. Belnap stated that the conference takes place next week and the Commissioners still have time to register but need to let A. Belnap know. A. Belnap will register B. Johnston for the conference so the Commission will have at least one representative at the conference. B. Johnston encouraged Commissioners to participate in the conference’s free webinars. FUTURE MEETING TOPICS / DISCUSSION B. Johnston encouraged any Commissioners who participate in the Past Forward National Preservation Conference to share notes or a presentation at the next Commission meeting. B. Johnston confirmed there will be no Commission meeting in November due to the Thanksgiving holiday. NEXT MEETING: TBD A. Belnap stated that per the Commissioners’ feedback the next meeting date with a quorum present will be Thursday, December 2 at 4:30pm. A. Belnap confirmed the December meeting will be her last as she is leaving her position in January. ADJOURNMENT J. Ault made motion to adjourn, seconded by D. Hart. All ayes HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, October 28, 2021 at 4:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/83164301149 Or join by phone: 1-669-900-6833 Webinar ID: 831 6430 1149 ROLL-CALL ATTENDANCE ____ Blaine Johnston, President ____ Josh Evarts, Vice President ____ Tyler J. Ricks ____ Destinie Hart ____ Donna Lusignan ____ Jody Ault ____ John Keller ____ Jessica Perreault, City Council Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from September 23, 2021 Regular Meeting APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Finance Report September 2020 REPORTS [ACTION ITEM] 3. Update: Meridian Speedway Nomination to the National Registry to Historic Places 4. Update: Social Media Efforts 5. Past Forward National Preservation Conference Registration FUTURE MEETING TOPICS / DISCUSSION NEXT MEETING: TBD ADJOURNMENT 1 HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, September 23, 2021 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86910322290 Or join by phone: 1-669-900-6833 Webinar ID: 869 1032 2290 ROLL-CALL ATTENDANCE __x__ Blaine Johnston, President __x__ Josh Evarts, Vice President __x__ Tyler J. Ricks _____ Destinie Hart __x__ Donna Lusignan __x__ Jody Ault _____ [Youth Commissioner] _____ Jessica Perreault, City Council Ex-Officio ADOPTION OF AGENDA T. Ricks made motion to adopt agenda, seconded by J. Evarts. All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from Regular Meeting on August 26, 2021 B. Johnston requested amendment to August minutes to state next meeting is September 23 not September 16. J. Evarts made motion to approve minutes as amended, seconded by T. Ricks. All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Historic Preservation Commission Financial Statement through August 2021 D. Lusignan inquired about money used for printing services for the walk. J. Evarts confirmed printing services budget has been expended and explained where to locate expenditure in monthly financial statements. 2 Item 1. J. Evarts made motion to approve financial statement, seconded by D. Lusignan, J. Ault, and T. Ricks. All ayes NEW BUSINESS [ACTION ITEMS] 3. Discuss Past Forward Conference 2021 Information B. Johnston noted the National Trust for Historic Preservation will virtually hold its Past Forward conference in November 2021 and that no Commissioners are attending but there are free conferences/webinars available online – see link in packet that was sent out. B. Johnston noted that per the Certified Local Government (CLG) approval from the State Historic Preservation Office (SHPO), the Commission as a whole is required to obtain continuing education units (CEUs) so this conference would be a way to earn CEUs. A. Belnap noted training budget could pay for registration if Commissioners want to virtually attend. B. Nary confirmed expenditure for Fiscal Year (FY) 2022 could be approved prior to the start of FY 2022. J. Evarts inquired about Commissioner registration process. A. Belnap asked Commissioners to let her know directly so she can pay for the registration and then will forward conference information to the registered Commissioner(s). J. Evarts made motion to approve an expenditure not to exceed $550 for Commissioners to register for the 2021 Past Forward Conference prior to October 5 via coordination with A. Belnap; seconded by D. Lusignan. All ayes. J. Evarts asked for clarification regarding what paid conference registration entailed. A. Belnap stated her understanding is that a paid registration means attendee can participate in any of the conference sessions. J. Evarts requested that Commissioners who elect to use training budget for a paid registration have accountability to at least attend a few of the sessions. B. Johnston requested that if any Commissioner attends, he/she take good notes for future reference by other Commissioners. A. Belnap noted that because this is a virtual conference it is a good opportunity for Commissioners to attend because no travel required and that SHPO takes in to consideration Commissioners’ conference attendance as part of CLG certification. REPORTS [ACTION ITEM] 4. Update: Meridian Speedway Nomination Form A. Belnap noted currently contracting with TAG Historical Research (TAG) and at this time no action items for Commission until TAG completes its work and presents information at December Commission meeting, prior to TAG submitting the nomination form by December 31st deadline. B. Johnston noted SHPO is on board with submission pending a few minor edits to TAG’s initial presentation. B. Johnston asked A. Belnap to look at Commission’s meeting schedule to see if the December meeting date needs to be adjusted due to the holiday and to ensure TAG can present to the Commission prior to the nomination submission. 5. Update: North Meridian Main Street and Zamzows Mill Site Survey B. Johnston noted that SHPO recommended a survey of the North Meridian Main Street area so he has asked A. Belnap to ask TAG to provide an estimate for both a survey of the North Meridian Main Street and Zamzows Mill Site areas. A. Belnap stated she does not 3 Item 1. have estimates at this time but is in communication with Barbara about estimates and timing and also noted the Meridian Speedway is the priority so these surveys will probably begin in December or January. A. Belnap stated she will have survey estimates by next Commission meeting. 6. Update: Social Media Efforts B. Johnston stated he met with T. Ricks, J. Evarts, and A. Belnap and social media efforts will begin on Thursday, September 30, and the plan is to do a weekly “Throw Back Thursday” post with T. Ricks creating content and A. Belnap posting content. FUTURE MEETING TOPICS / DISCUSSION B. Nary confirmed City Hall will close at 3pm on December 23. A. Belnap noted that the Commission’s November meeting will also fall on Thanksgiving so like last year the Commission may need to combine November and December meetings at one meeting in mid-December. D. Lusignan noted that last year A. Belnap provided a list of potential December meeting dates and Commissioners submitted their availability to A. Belnap at or right after the October meeting. Commissioners agreed this should happen again this year. J. Evarts noted that while individual Commissioners are not required to maintain a certain number of CEUs at this time, should a future topic of discussion be Commissioner CEU requirements to ensure Commissioners stay nationally current and relevant as the Commission continues to develop? B. Johnston will add this topic to a future agenda. NEXT MEETING: October 28, 2021 ADJOURNMENT J. Evarts made motion to adjourn, seconded by T. Ricks. All ayes 4 Item 1.