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2021-09-23 Historic Preservation Commission HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, September 23, 2021 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86910322290 Or join by phone: 1-669-900-6833 Webinar ID: 869 1032 2290 ROLL-CALL ATTENDANCE __x__ Blaine Johnston, President __x__ Josh Evarts, Vice President __x__ Tyler J. Ricks _____ Destinie Hart __x__ Donna Lusignan __x__ Jody Ault _____ [Youth Commissioner] _____ Jessica Perreault, City Council Ex-Officio ADOPTION OF AGENDA T. Ricks made motion to adopt agenda, seconded by J. Evarts. All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from Regular Meeting on August 26, 2021 B. Johnston requested amendment to August minutes to state next meeting is September 23 not September 16. J. Evarts made motion to approve minutes as amended, seconded by T. Ricks. All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Historic Preservation Commission Financial Statement through August 2021 D. Lusignan inquired about money used for printing services for the walk. J. Evarts confirmed printing services budget has been expended and explained where to locate expenditure in monthly financial statements. J. Evarts made motion to approve financial statement, seconded by D. Lusignan, J. Ault, and T. Ricks. All ayes NEW BUSINESS [ACTION ITEMS] 3. Discuss Past Forward Conference 2021 Information B. Johnston noted the National Trust for Historic Preservation will virtually hold its Past Forward conference in November 2021 and that no Commissioners are attending but there are free conferences/webinars available online – see link in packet that was sent out. B. Johnston noted that per the Certified Local Government (CLG) approval from the State Historic Preservation Office (SHPO), the Commission as a whole is required to obtain continuing education units (CEUs) so this conference would be a way to earn CEUs. A. Belnap noted training budget could pay for registration if Commissioners want to virtually attend. B. Nary confirmed expenditure for Fiscal Year (FY) 2022 could be approved prior to the start of FY 2022. J. Evarts inquired about Commissioner registration process. A. Belnap asked Commissioners to let her know directly so she can pay for the registration and then will forward conference information to the registered Commissioner(s). J. Evarts made motion to approve an expenditure not to exceed $550 for Commissioners to register for the 2021 Past Forward Conference prior to October 5 via coordination with A. Belnap; seconded by D. Lusignan. All ayes. J. Evarts asked for clarification regarding what paid conference registration entailed. A. Belnap stated her understanding is that a paid registration means attendee can participate in any of the conference sessions. J. Evarts requested that Commissioners who elect to use training budget for a paid registration have accountability to at least attend a few of the sessions. B. Johnston requested that if any Commissioner attends, he/she take good notes for future reference by other Commissioners. A. Belnap noted that because this is a virtual conference it is a good opportunity for Commissioners to attend because no travel required and that SHPO takes in to consideration Commissioners’ conference attendance as part of CLG certification. REPORTS [ACTION ITEM] 4. Update: Meridian Speedway Nomination Form A. Belnap noted currently contracting with TAG Historical Research (TAG) and at this time no action items for Commission until TAG completes its work and presents information at December Commission meeting, prior to TAG submitting the nomination form by December 31st deadline. B. Johnston noted SHPO is on board with submission pending a few minor edits to TAG’s initial presentation. B. Johnston asked A. Belnap to look at Commission’s meeting schedule to see if the December meeting date needs to be adjusted due to the holiday and to ensure TAG can present to the Commission prior to the nomination submission. 5. Update: North Meridian Main Street and Zamzows Mill Site Survey B. Johnston noted that SHPO recommended a survey of the North Meridian Main Street area so he has asked A. Belnap to ask TAG to provide an estimate for both a survey of the North Meridian Main Street and Zamzows Mill Site areas. A. Belnap stated she does not have estimates at this time but is in communication with Barbara about estimates and timing and also noted the Meridian Speedway is the priority so these surveys will probably begin in December or January. A. Belnap stated she will have survey estimates by next Commission meeting. 6. Update: Social Media Efforts B. Johnston stated he met with T. Ricks, J. Evarts, and A. Belnap and social media efforts will begin on Thursday, September 30, and the plan is to do a weekly “Throw Back Thursday” post with T. Ricks creating content and A. Belnap posting content. FUTURE MEETING TOPICS / DISCUSSION B. Nary confirmed City Hall will close at 3pm on December 23. A. Belnap noted that the Commission’s November meeting will also fall on Thanksgiving so like last year the Commission may need to combine November and December meetings at one meeting in mid-December. D. Lusignan noted that last year A. Belnap provided a list of potential December meeting dates and Commissioners submitted their availability to A. Belnap at or right after the October meeting. Commissioners agreed this should happen again this year. J. Evarts noted that while individual Commissioners are not required to maintain a certain number of CEUs at this time, should a future topic of discussion be Commissioner CEU requirements to ensure Commissioners stay nationally current and relevant as the Commission continues to develop? B. Johnston will add this topic to a future agenda. NEXT MEETING: October 28, 2021 ADJOURNMENT J. Evarts made motion to adjourn, seconded by T. Ricks. All ayes HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, September 23, 2021 at 4:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/86910322290 Or join by phone: 1-669-900-6833 Webinar ID: 869 1032 2290 ROLL-CALL ATTENDANCE ____ Blaine Johnston, President ____ Josh Evarts, Vice President ____ Tyler J. Ricks ____ Destinie Hart ____ Donna Lusignan ____ Jody Ault ____ Brian Fitzgerald ____ Jessica Perreault, City Council Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from Regular Meeting on August 26, 2021 APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Historic Preservation Commission Financial Statement through August 2021 NEW BUSINESS [ACTION ITEMS] 3. Discuss Past Forward Conference 2021 Information REPORTS [ACTION ITEM] 4. Update: Meridian Speedway Nomination Form 5. Update: North Meridian Main Street and Zamzows Mill Site Survey 6. Update: Social Media Efforts FUTURE MEETING TOPICS / DISCUSSION NEXT MEETING: October 28, 2021 1 ADJOURNMENT 2 HISTORIC PRESERVATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, August 26, 2021 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://us02web.zoom.us/j/81330550000 Or join by phone: 1-669-900-6833 Webinar ID: 813 3055 0000 ROLL-CALL ATTENDANCE _x___ Blaine Johnston, President ____ Josh Evarts, Vice President _x___ Tyler Ricks _x___ Destinie Hart ____ Donna Lusignan _x___ Jody Ault ____ Brian Fitzgerald ____ Jessica Perreault, City Council Ex-Officio 1. Farewell to Brian Fitzgerald 2. Introduce New Commissioner, Tyler Ricks T. Ricks gave a brief introduction of himself to the Commission. ADOPTION OF AGENDA B. Johnston requested that Jacy Nary’s name be replaced with Tyler Ricks in the Roll-Call Attendance T. Ricks made motion to adopt agenda, seconded by D. Hart All ayes APPROVAL OF MINUTES [ACTION ITEM] 3. Minutes from Regular Meeting on May 27, 2021 D. Hart made motion to approve minutes, seconded by T. Ricks All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 4. Financial Statement for June 2021 3 Item 1. D. Hart made motion to approve financial statement, seconded by T. Ricks All ayes NEW BUSINESS [ACTION ITEMS] 5. Meridian Speedway Intensive Survey Confirmed Eligibility from State Historic Preservation Office and Approve Next Steps B. Johnston informed the Commission that the State Historic Preservation Office is still reviewing the Meridian Speedway Intensive Survey and is determining its eligibility for nomination. TAG Historical Research has created a scope of work for the nomination form so that once approved, they can begin work for the nomination. They should complete the nomination by the end of the year so that SHPO can review it in June 2022. J. Ault made motion to approve expenditures for TAG Historical research for the remainder of Fiscal Year 2021 and fall of 2022, seconded by T. Ricks All ayes 6. Discuss North Main Street Survey or Zamzows Mill for Next Historical Nomination B. Johnston reported on the feedback that SHPO gave, including a recommendation to consider doing a site survey of North Main Street. B. Johnston also noted that the Commission has considering doing a survey of Zamzows Mill and inquired of the Commission’s thoughts. J. Ault suggested moving forward with both projects, perhaps one at a time. B. Johnston stated that A. Belnap can get a scope of work from TAG on both projects to determine the cost and proceed that way. The Commission agreed. OLD BUSINESS [ACTION ITEMS] 7. Social Media Efforts Next Steps B. Johnston reported that A. Belnap has shared the Google Drive of photos and scans with T. Ricks, J. Evarts, and B. Johnston. D. Hart also requested access. B. Johnston requested that the Commission send A. Belnap any information, photos, or captions for social media posts. FUTURE MEETING TOPICS / DISCUSSION NEXT MEETING: September 16, 2021 ADJOURNMENT J. Ault made motion to adjourn, seconded by D. Hart All ayes 4 Item 1. CITY of MERIDIANFY2021 (10/1/2020 thru 9/30/2021)Budget for Historic Preservation & Historical SocietyAs of: 8/31/2021Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2021 BUDGETFY2021 REVENUESFY2021 EXPENDITURESAvailable Budget01-1840-53801-11160 Budget 10/1/2020 Budget for miscHistorical Society budget for misc expenses-$ -$ -$ -$ Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2021 BUDGETFY2021 REVENUESFY2021 EXPENDITURESAvailable Budget01-1840-53801-11152 Budget 10/1/2020Budget for Training1,000.00$ 1,000.00$ 01-1840-53801-11153 Budget 10/1/2020Budget for Supplies200.00$ 200.00$ 01-1840-53801-11154 Budget 10/1/2020Budget for Memberships420.00$ 420.00$ 01-1840-53801-11155 Budget 10/1/2020Budget for Printing/Promotional1,000.00$ 1,000.00$ -$ 01-1840-53801-11156 Budget 10/1/2020Budget for Continuing Education Program700.00$ 500.00$ 200.00$ 01-1840-53801-11158 Budget 10/1/2020Budget for Student Initiative150.00$ 83.00$ 67.00$ 01-1840-53801-11159 Budget 10/1/2020Budget for Consulting/Photography Services10,050.00$ 4,528.52$ 5,521.48$ 01-1840-53801-11157 Budget 10/1/2020Budget for Historic Walking Tour App Maintenance1,000.00$ 1,000.00$ -$ Historic Preservation14,520.00$ -$ 7,111.52$ 7,408.48$ TOTALS14,520.00$ -$ 7,111.52$ 7,408.48$ GL balance 8/31/215Item 2. Effective Date Transaction Description ID Amount 10/14/2020 walking tour kiosk panel replacement signs - qty 6 AP21-0068 1,143.52 12/1/2020 consulting services-Meridian Speedway historical research AP21-0219 2,885.00 1/31/2021 VISA-GOOGLE Play- fee for creating Google play developer account AP21-0337 25.00 2/28/2021 VISA-GOOGLE Play- refund on fee for creating Google Play developer account - orig 1.25.21 AP21-0416 (25.00) 4/30/2021 VISA-ONCELL- HPC walking tour app maintenance 4/1/21-4/1/22 AP21-0609 1,000.00 5/1/2021 Pay#2 for Meridian Speedway Survey AP21-0647 500.00 5/31/2021 VISA-TST HERITAGE HOP HAUS- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 5/31/2021 VISA-TST DEJA BREW LAUGH A LA- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 5/31/2021 VISA-USPS PO 1557750642- mailing prizes for Preservation Month scavenger hunt - qty 3 AP21-0677 8.00 5/31/2021 VISA-TST EIGHT THIRTY COMMON- gift card prize for Preservation Month scavenger hunt - qty 1 AP21-0677 25.00 7/1/2021 printing of History Walking Tour brochures - qty 1000 AP21-0800 1,000.00 7/1/2021 printing of History Walking Tour brochures - qty 1000 AP21-0800 500.00 6 Item 2. MEMO TO HISTORIC PRESERVATION COMMISSION Re: Past Forward Conference 2021 Past Forward Conference (Virtual) November 2-5, 2021 Registration: • Before October 5: $85 • Before October 29: $105 • Before November 5: $115 For more information: https://savingplaces.org/conference#.YUo7AbhKiUk 7 Item 3.