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2021-09-07 Events & Outreach Subcommittee EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Tuesday, September 07, 2021 at 4:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NmY2MzU0Y2ItOGFjZS00ZTI2LWIzNGYtODQwMmU0NzNhZTVi%40t hread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, Chair _x____ Thomas Vannucci _____ Maria Tzompa _x____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from July 26, 2021 Subcommittee Meeting T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams All ayes DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans A. Belnap reviewed the schedule and plans for Art Week and highlighted details for each activity, including information below: Free Art Classes Registration is open for classes The poetry class has low registrations Leslie offered to post about the poetry class on her social media to help advertise Subcommittee members are encouraged to participate in classes Instructors will be paid $75 per hour Meridian Arts Foundation Art Sip Lizzie will host the Initial Point Gallery tour during the Art Sip Community Art Party Subcommittee members are encouraged to attend Saturday Farmers Market- Art Market No artists have signed up yet, most likely because there was not enough time for artists to prepare. Next year we can try again and start marketing in the spring, when most vendors sign up for Main Street Market Chalk Art Competition No artists have signed up yet, will increase marketing, already contacted the schools Awards for the three categories (Youth, High School, and Adult) are $50 prizes. T. Vannucci made motion to approve plans and payments, seconded by J. Cavaness- Williams All ayes 3. Review and Discuss Current Concert on Broadway Plans The Billy Blues Band will be performing on September 11. Malinda DeBry, Mariachi Sol de Acapulco, and the Oinkari Basque Dancers have been confirmed for performances on September 25. L. Mauldin stated that the opera singer from Opera Idaho is also available and she is working to confirm with Opera Idaho. A. Belnap requested the information be sent to her so that she can draw up an agreement. NEXT MEETING - September 27, 2021 ADJOURNMENT J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci All ayes Meeting adjourned at 4:51pm To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Tuesday, September 07, 2021 at 4:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NmY2MzU0Y2ItOGFjZS00ZTI2LWIzNGYtODQwMmU0NzNhZTVi%40t hread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Maria Tzompa _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from July 26, 2021 Subcommittee Meeting DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans 3. Review and Discuss Current Concert on Broadway Plans NEXT MEETING - September 27, 2021 ADJOURNMENT 1 EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Monday, July 26, 2021 at 5:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, Chair _x____ Thomas Vannucci _____ Maria Tzompa _x____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from Regular Meeting on June 28, 2021 L. Mauldin requested that the June minutes be amended to note that she recommended tabling the Strategic Plan review to a subsequent meeting, not the next meeting. T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams All ayes DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans A. Belnap reviewed the Art Week agenda with the Subcommittee, noting adjustments to the agenda since last meeting. The Subcommittee was in support of these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and Initial Point Gallery Opening on September 9) . The Subcommittee then discussed the logistical details of Art Week. For the free art classes, the Subcommittee finalized this below list of instructors: 2 Item 1. • Angry Easel • The Flower Place • Happy Hour Homemaker • Treasrure Valley Childrens Theater • Sean Hancock • North African Dancing • Dance Arts Academy • Write & Publish a Book • James Fullenrider- poetry • Kate from Truffles knows calligrapher For class locations, the Subcommittee suggested using the artists’ studios for Thursday evening and utilizing City Hall on Wednesday evening because of the Art Sip. Other locations included using the platform outside of Joe Borton’s law firm and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid instructors $50, however the Subcommittee decided that depending on the budget, they would like to increase the amount to $75 plus materials. The Subcommittee also expressed a desire to include Treasure Valley Children’s Theater in the Art Sip program, perhaps doing a 15minute shortened show. A. Belnap will discuss this possibility with CheRee, the coordinator of Art Sip. For the Chalk Art Competition, the Subcommittee discussed keeping the categories from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital category for accessibility reasons. Registration will be recommended, however walk ins will also be welcome. The location of the Chalk Art Competition is to be determined. If we can manage Generations Plaza, L. Mauldin said that the owner of Deja Brew, Cecyle Brock, could recommend performers. REPORTS 3. Follow Up on Performers for Concerts on Broadway September 25 L. Mauldin gave the Subcommittee the good news that she has found a mariachi band to perform as the last performer on September 25. She noted that it will be a tight call since the band will be performing at the fair immediately before the Concerts on Broadway Performance. L. Mauldin recommended that there be an opening student act on September 25, the fiddlers’ performance, followed by the Oinkari Dancers, an intermission, another student act, a brief show by the Treasure Valley Children’s Theater, and lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps with emceeing. A. Belnap and L. Mauldin will continue to work out these details. 3 Item 1. 4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month A. Belnap explained that the Arts Commission’s role in City events will be part of the conversation/presentation made to the Commission in August. NEXT MEETING - August 23, 2021 ADJOURNMENT J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci All ayes Meeting adjourned at 6:49pm 4 Item 1.