2021-09-07 Events & Outreach Subcommittee
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Tuesday, September 07, 2021 at 4:00 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
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ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from July 26, 2021 Subcommittee Meeting
T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
A. Belnap reviewed the schedule and plans for Art Week and highlighted details for
each activity, including information below:
Free Art Classes
Registration is open for classes
The poetry class has low registrations
Leslie offered to post about the poetry class on her social media to
help advertise
Subcommittee members are encouraged to participate in classes
Instructors will be paid $75 per hour
Meridian Arts Foundation Art Sip
Lizzie will host the Initial Point Gallery tour during the Art Sip
Community Art Party
Subcommittee members are encouraged to attend
Saturday Farmers Market- Art Market
No artists have signed up yet, most likely because there was not enough time
for artists to prepare. Next year we can try again and start marketing in the
spring, when most vendors sign up for Main Street Market
Chalk Art Competition
No artists have signed up yet, will increase marketing, already contacted the
schools
Awards for the three categories (Youth, High School, and Adult) are $50
prizes.
T. Vannucci made motion to approve plans and payments, seconded by J. Cavaness-
Williams
All ayes
3. Review and Discuss Current Concert on Broadway Plans
The Billy Blues Band will be performing on September 11. Malinda DeBry,
Mariachi Sol de Acapulco, and the Oinkari Basque Dancers have been confirmed for
performances on September 25. L. Mauldin stated that the opera singer from
Opera Idaho is also available and she is working to confirm with Opera Idaho. A.
Belnap requested the information be sent to her so that she can draw up an
agreement.
NEXT MEETING - September 27, 2021
ADJOURNMENT
J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci
All ayes
Meeting adjourned at 4:51pm
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Tuesday, September 07, 2021 at 4:00 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_NmY2MzU0Y2ItOGFjZS00ZTI2LWIzNGYtODQwMmU0NzNhZTVi%40t
hread.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862-
5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3-
c847775577fe%22%7d
ROLL-CALL ATTENDANCE
_____ Leslie Mauldin, Chair _____ Thomas Vannucci
_____ Maria Tzompa _____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from July 26, 2021 Subcommittee Meeting
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
3. Review and Discuss Current Concert on Broadway Plans
NEXT MEETING - September 27, 2021
ADJOURNMENT
1
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Monday, July 26, 2021 at 5:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre
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c847775577fe%22%7d
ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 28, 2021
L. Mauldin requested that the June minutes be amended to note that she
recommended tabling the Strategic Plan review to a subsequent meeting, not the
next meeting.
T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
A. Belnap reviewed the Art Week agenda with the Subcommittee, noting
adjustments to the agenda since last meeting. The Subcommittee was in support of
these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and
Initial Point Gallery Opening on September 9) .
The Subcommittee then discussed the logistical details of Art Week. For the free
art classes, the Subcommittee finalized this below list of instructors:
2
Item 1.
• Angry Easel
• The Flower Place
• Happy Hour Homemaker
• Treasrure Valley Childrens Theater
• Sean Hancock
• North African Dancing
• Dance Arts Academy
• Write & Publish a Book
• James Fullenrider- poetry
• Kate from Truffles knows calligrapher
For class locations, the Subcommittee suggested using the artists’ studios for
Thursday evening and utilizing City Hall on Wednesday evening because of the Art
Sip. Other locations included using the platform outside of Joe Borton’s law firm
and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid
instructors $50, however the Subcommittee decided that depending on the budget,
they would like to increase the amount to $75 plus materials.
The Subcommittee also expressed a desire to include Treasure Valley Children’s
Theater in the Art Sip program, perhaps doing a 15minute shortened show. A.
Belnap will discuss this possibility with CheRee, the coordinator of Art Sip.
For the Chalk Art Competition, the Subcommittee discussed keeping the categories
from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital
category for accessibility reasons. Registration will be recommended, however
walk ins will also be welcome. The location of the Chalk Art Competition is to be
determined. If we can manage Generations Plaza, L. Mauldin said that the owner of
Deja Brew, Cecyle Brock, could recommend performers.
REPORTS
3. Follow Up on Performers for Concerts on Broadway September 25
L. Mauldin gave the Subcommittee the good news that she has found a mariachi
band to perform as the last performer on September 25. She noted that it will be a
tight call since the band will be performing at the fair immediately before the
Concerts on Broadway Performance.
L. Mauldin recommended that there be an opening student act on September 25,
the fiddlers’ performance, followed by the Oinkari Dancers, an intermission,
another student act, a brief show by the Treasure Valley Children’s Theater, and
lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps
with emceeing.
A. Belnap and L. Mauldin will continue to work out these details.
3
Item 1.
4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month
A. Belnap explained that the Arts Commission’s role in City events will be part of
the conversation/presentation made to the Commission in August.
NEXT MEETING - August 23, 2021
ADJOURNMENT
J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci
All ayes
Meeting adjourned at 6:49pm
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Item 1.