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2021-08-23 Events & Outreach Subcommittee To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS & OUTREACH SUBCOMMITTEE MEETING Meeting Room A, 33 East Broadway Avenue Meridian, Idaho Monday, August 23, 2021 at 5:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Maria Tzompa _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from July 26, 2021 Subcommittee Meeting DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans 3. Review and Discuss Current Concert on Broadway Plans NEXT MEETING - September 27, 2021 ADJOURNMENT To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS & OUTREACH SUBCOMMITTEE MEETING Meeting Room A, 33 East Broadway Avenue Meridian, Idaho Monday, August 23, 2021 at 5:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Maria Tzompa _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from July 26, 2021 Subcommittee Meeting DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans 3. Review and Discuss Current Concert on Broadway Plans NEXT MEETING - September 27, 2021 ADJOURNMENT 1 EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Monday, July 26, 2021 at 5:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, Chair _x____ Thomas Vannucci _____ Maria Tzompa _x____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from Regular Meeting on June 28, 2021 L. Mauldin requested that the June minutes be amended to note that she recommended tabling the Strategic Plan review to a subsequent meeting, not the next meeting. T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams All ayes DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans A. Belnap reviewed the Art Week agenda with the Subcommittee, noting adjustments to the agenda since last meeting. The Subcommittee was in support of these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and Initial Point Gallery Opening on September 9) . The Subcommittee then discussed the logistical details of Art Week. For the free art classes, the Subcommittee finalized this below list of instructors: 2 Item 1. • Angry Easel • The Flower Place • Happy Hour Homemaker • Treasrure Valley Childrens Theater • Sean Hancock • North African Dancing • Dance Arts Academy • Write & Publish a Book • James Fullenrider- poetry • Kate from Truffles knows calligrapher For class locations, the Subcommittee suggested using the artists’ studios for Thursday evening and utilizing City Hall on Wednesday evening because of the Art Sip. Other locations included using the platform outside of Joe Borton’s law firm and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid instructors $50, however the Subcommittee decided that depending on the budget, they would like to increase the amount to $75 plus materials. The Subcommittee also expressed a desire to include Treasure Valley Children’s Theater in the Art Sip program, perhaps doing a 15minute shortened show. A. Belnap will discuss this possibility with CheRee, the coordinator of Art Sip. For the Chalk Art Competition, the Subcommittee discussed keeping the categories from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital category for accessibility reasons. Registration will be recommended, however walk ins will also be welcome. The location of the Chalk Art Competition is to be determined. If we can manage Generations Plaza, L. Mauldin said that the owner of Deja Brew, Cecyle Brock, could recommend performers. REPORTS 3. Follow Up on Performers for Concerts on Broadway September 25 L. Mauldin gave the Subcommittee the good news that she has found a mariachi band to perform as the last performer on September 25. She noted that it will be a tight call since the band will be performing at the fair immediately before the Concerts on Broadway Performance. L. Mauldin recommended that there be an opening student act on September 25, the fiddlers’ performance, followed by the Oinkari Dancers, an intermission, another student act, a brief show by the Treasure Valley Children’s Theater, and lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps with emceeing. A. Belnap and L. Mauldin will continue to work out these details. 3 Item 1. 4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month A. Belnap explained that the Arts Commission’s role in City events will be part of the conversation/presentation made to the Commission in August. NEXT MEETING - August 23, 2021 ADJOURNMENT J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci All ayes Meeting adjourned at 6:49pm 4 Item 1.   https://meridiancity.org/mac/macmenu/art‐week  Art Drop all week long  Wednesday, September 8  Free Art Classes @various locations  Confirmed: Dance Arts Academy   Not confirmed: The Flower Place    Thursday, September 9  Meridian Arts Foundation, Art Sip! @City Hall Plaza   Food & wine  Art exhibits  Area artists  Silent auction  Free Art Classes @various locations  Confirmed: The Joy of Improv   The Angry Easel   The Essential Nature of Poetry    Friday, September 10  Community Art Party @Kleiner Park  Bandshell performance: Meridian Symphony Orchestra   Angry Easel craft table  Other craft booths  Wendy Blickenstaff‐ experiential body of artwork      5 Item 2. Saturday, September 11  Saturday Farmers Market: Artist’s Special @City Hall   Art vendors  Food truck   Musical performer  Chalk Art Competition  Live artist demonstrations?      Concerts on Broadway: Performers Billy Blues Band @City Hall Plaza    Food truck      Adjustments since last meeting:  MAF Art Sip! takes place in City Hall Plaza  Include Initial Point Gallery Opening during MAF Art Sip!  Plein air painters during the week    Next Steps:   Finalize Art Classes  o Contract instructors  o Create registration   Confirm plein air painters‐ days/times/locations   Confirm MAC participation in Community Art Party   Confirm art vendors   Finalize Chalk Art Competition  o How to contact/register teams  o Location      6 Item 2. Art Drop all week long Wednesday, September 8 Free Art Classes @various locations Thursday, September 9 Meridian Arts Foundation, Art Sip! @City Hall Plaza Food & wine Art exhibits Area artists Silent auction Free Art Classes @various locations Friday, September 10 Community Art Party @Kleiner Park Bandshell performance: Meridian Symphony Orchestra Floating water lanterns Arts & craft booths Collaborative Community Art Project Saturday, September 11 Saturday Farmers Market: Artist’s Special @City Hall Art vendors Food truck Musical performer Chalk Art Competition Live artist demonstrations? Pop up concerts? 7 Item 3. Concerts on Broadway: Performers Billy Blues Band @City Hall Plaza Food truck Adjustments since last meeting: MAF Art Sip! takes place in City Hall Plaza Include Initial Point Gallery Opening during MAF Art Sip! Plein air painters during the week Next Steps: • Finalize Art Classes o Contract instructors o Create registration • Confirm plein air painters- days/times/locations • Confirm MAC participation in Community Art Party o Hosting a booth? o Contacting artists? • Confirm art vendors o Determine how many openings o What is needed for registration • Finalize Chalk Art Competition o How to contact/register teams o Location • Create marketing plan o Meet with Communications Managers o Create marketing materials 8 Item 3.