2021-08-12 Meridian Arts Commission Meeting
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, August 12, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/87963150508
Or join by phone: 1-669-900-6833
Webinar ID: 879 6315 0508
ROLL-CALL ATTENDANCE
__x__ Lizzie Taylor _____ Maria Tzompa
__x__ Jessica Peters, Vice Chair __x__ Jenifer Cavaness-Williams
__x__ Natalie Schofield __x__ Thomas Vannucci
__x__ Bonnie Zahn Griffith, Chair __x__ Raeya Wardle
__x__ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
J. Peters made motion to adopt agenda, seconded by J. Cavaness-Williams.
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from July 8, 2021 Regular Meeting
A. Belnap will amend monthly minutes due to a typo.
T. Vannucci made motion to approve with revision, seconded by N. Schofield.
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Approve Monthly Financial Statement
J. Peters requested explanation of payments made to Sector 17 since mural
location still topic of discussion. A. Belnap explained payments were for the design
so even if Meridian’s Boise Co-Op is not confirmed as the location, MAC still owns
the mural design.
J. Peters made motion to approve the monthly financial statement, seconded by T.
Vannucci.
All ayes
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Minutes from July 28, 2021 Initial Point Gallery Subcommittee Meeting
N. Schofield gave a synopsis of the Subcommittee meeting minutes (see Agenda
Item #4 and Agenda Item #5).
4. Initial Point Gallery Current and Future Exhibits
N. Schofield reported on the recent gallery installation and that 16 people
attended the opening reception. N. Schofield noted the gallery will be open two
evenings in September besides during City Hall’s regular business hours.
B. Griffith requested explanation of gallery space being used as back-up space for
Concerts on Broadway performances. A. Belnap explained that this is still in
discussion but will report back on this during the October MAC meeting.
L. Mauldin spoke in favor of using the gallery as a back-up space and gave example
of a past concert with out-of-state performers which would have been cancelled if
gallery space had not been used. L. Mauldin noted a review of contract language
may be needed and requested a copy of the current contract. E. Kane provided
explanation of contract language in terms of payment due to artists when
inclement weather arises but noted the contract does not address using the gallery
space as a back-up at this time.
5. Update on the Selection of Artists for the Initial Point Gallery Schedule 2022
N. Schofield reported that the Subcommittee discussed upcoming gallery artists
and worked on filling the 2022 exhibit calendar and creating list of new artists to
contact.
Update: Events & Outreach Subcommittee
6. Minutes from July 26, 2021 Events & Outreach Subcommittee Meeting
L. Mauldin gave a synopsis of the Subcommittee meeting minutes (see Agenda
Item #7 and Agenda Item #8).
7. Activities Planned for Art Week 2021
L. Mauldin reported groups are lined up to present small classes during Art Week
and locations for Art week activities have been selected.
8. Scheduled Performers for Concerts on Broadway
L. Mauldin reported that all bands are booked but working on getting the openers
scheduled.
Update: Public Art Subcommittee
9. Minutes from July 27, 2021 Public Art Subcommittee Meeting
J. Peters gave a synopsis of the Subcommittee meeting minutes (see Agenda Item
#10, Agenda Item #11, and Agenda Item #12) and noted majority of meeting spent
discussing Ten Mile Trailhead Project.
10. Ten Mile Trailhead Next Steps
J. Peters noted the Subcommittee clarified this project, talked through what went
wrong, and how to make the process more efficient in the future. J. Peters
explained the next Subcommittee meeting will be used to discuss the piece
selected and identify any desired amendments/changes to be discussed with the
artist. J. Peters will present final project design at a future MAC meeting.
11. Meridian Mural Series Next Steps
A. Belnap reported the Meridian Cycles property mural artist is preparing to do
installation in September. A. Belnap reported that she is still waiting to hear from
the Boise Co-op Meridian property owners regarding the easement agreement. E.
Kane confirmed she has been in touch with the property owners’ lawyers and will
give them a date to respond on their final decision. A. Belnap will ask Finance
about impact of not having a commitment prior to the end of the current Fiscal
Year in terms of allotted money for this project. A. Belnap reported that the
Meridian Library District’s new Unbound library branch has provided a soft
agreement to be the next mural location so Subcommittee will draft agreement
and plan to start design process this Fall.
12. Public Art Plan Next Steps
J. Peters reported Subcommittee working through the Plan by identifying planning
pieces. J. Peters noted Subcommittee will have a workshop in October to discuss
ideas and structure for where Subcommittee sees public art in Meridian in the
future, and opportunity to brainstorm.
NEW BUSINESS [ACTION ITEMS]
13. Administrative Update: Roles and Responsibilities of the Meridian Arts
Commission and the Arts & Culture Coordinator
Presentation given by E. Kane, Deputy City Attorney (see attachment)
B. Griffith opened the floor for questions.
L. Taylor expressed concern over City staff becoming part of the IPG selection
process and asked if this would be through expressed interest or simply delegated
to participate on selection committee. E. Kane responded that the City staff person
would be the Arts and Culture Coordinator serving as the voice of the City.
J. Peters requested explanation of what benefit E. Kane expects or problem that
would be solved by having a City staff member participate in deliberations. E. Kane
gave example of 2021 IPG submission review and the question of A. Belnap’s role
in this process which sparked larger discussion of who does what and what are
next steps in MAC’s evolution.
J. Peters inquired what happens if MAC members and City staff member disagree
on something. E. Kane responded that this is still a collaboration and she is not
suggesting the Arts and Culture Coordinator would be in charge but would instead
have a vote and be included in the decision-making process and it would be
majority rules.
L. Mauldin requested to review the “Next Step Roles – IPG” slide and suggested a
shared role between Operational functions and the Subject Matter Expert
functions in the selection of artists. E. Kane amended the slide being reviewed –
bullet point under Operational functions changed from “Select artists from pool of
applications” to “Participate in selection of artists from pool of applications”.
B. Griffith stated that she feels the City staff person should be there to support the
Commissioners in their art selection roles.
T. Vannucci gave example of Disneyland Nighttime Parade in order to maintain
creative intent but meet operational goals. T. Vannucci stated that Commissioners
are the subject matter experts with both subjective and objective knowledge and
experience which helps the Operations fulfill the mission of the Executives.
T. Vannucci expressed concern that A. Belnap will be put in a bad position
between subject matter experts and Executives with E. Kane’s current proposal so
requested clarity in order to avoid this. L. Mauldin agreed with T. Vannucci that it
is not fair to A. Belnap. T. Vannucci stated he is not hearing a solution that
addresses how MAC truly collaborates with the City without putting the Arts and
Culture Coordinator in jeopardy. E. Kane responded and agreed with T. Vannucci
that MAC is more complex than some of the other City Commissions.
L. Taylor noted that ad hoc is not necessarily bad since MAC deals with subjective
matters and suggested MAC need not be so compartmentalized to avoid being
bound in objectivity.
J. Peters commented on impact to various City staff in terms of MAC’s projects.
Asked S. Siddoway and A. Belnap to comment on their vision of arts in Meridian
and thoughts on how to support that and if MAC can continue to dream big in light
of limited resources. S. Siddoway stated that he believes in MAC’s mission to
nurture the arts in Meridian and it’s his goal to help MAC be effective and efficient
in achieving that mission even with limited resources A. Belnap needs the ability
to work within the resources but that this should not stop conversations of what
might be because Parks and Recreation is a solution-oriented department. S.
Siddoway stated that he does not see this discussion about roles and
responsibilities as a means to take authority away from MAC, but need to clarify
and define A. Belnap’s role in MAC. Agrees with edit E. Kane made to “Next Step
Roles – IPG” slide.
N. Schofield wants to clarify are there Administrative functions or Operational
functions that the Commissioners could do more of to support the Arts and
Culture Coordinator or are Commissioners solely tasked with Subject Matter
Expert functions. E. Kane responded that she is not closely involved enough to
provide that clarification so defers to the Arts and Culture Coordinator. A. Belnap
responded that her focus is to increase MAC’s and her position’s efficiency in order
to increase MAC’s effectiveness in terms of MAC’s mission.
J. Peters suggested the next step be discussions within each subcommittee about
where to find efficiencies and how to move forward operationally. L. Mauldin and
B. Griffith both agreed with J. Parker’s suggested next steps. E. Kane stated that no
formal vote necessary to approve next steps – just need Commission’s consensus.
NEXT MEETING - October 14, 2021
ADJOURNMENT
L. Mauldin made motion to adjourn meeting, seconded by J. Cavaness-Williams.
All ayes
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, August 12, 2021 at 3:30 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/87963150508
Or join by phone: 1-669-900-6833
Webinar ID: 879 6315 0508
ROLL-CALL ATTENDANCE
_____ Lizzie Taylor _____ Maria Tzompa
_____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
_____ Natalie Schofield _____ Thomas Vannucci
_____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle
_____ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from July 8, 2021 Regular Meeting
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Approve Monthly Financial Statement
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Minutes from July 28, 2021 Initial Point Gallery Subcommittee Meeting
4. Initial Point Gallery Current and Future Exhibits
5. Update on the Selection of Artists for the Initial Point Gallery Schedule 2022
Update: Events & Outreach Subcommittee
6. Minutes from July 26, 2021 Events & Outreach Subcommittee Meeting
1
7. Activities Planned for Art Week 2021
8. Scheduled Performers for Concerts on Broadway
Update: Public Art Subcommittee
9. Minutes from July 27, 2021 Public Art Subcommittee Meeting
10. Ten Mile Trailhead Next Steps
11. Meridian Mural Series Next Steps
12. Public Art Plan Next Steps
NEW BUSINESS [ACTION ITEMS]
13. Administrative Update: Roles and Responsibilities of the Meridian Arts
Commission and the Arts & Culture Coordinator
NEXT MEETING - October 14, 2021
ADJOURNMENT
2
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, July 08, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://us02web.zoom.us/j/81027723187
Or join by phone: 1-669-900-6833
Webinar ID: 810 2772 3187
ROLL-CALL ATTENDANCE
__x___ Lizzie Taylor _____ Maria Tzompa
__x___ Jessica Peters, Vice Chair __x___ Jenifer Cavaness-Williams
_____ Natalie Schofield __x___ Thomas Vannucci
__x___ Bonnie Zahn Griffith, Chair __x___ Raeya Wardle
__x___ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
J. Peters made motion to adopt agenda, seconded by J. Peters
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from June 10, 2021 Regular Meeting
L. Taylor made motion to approve the minutes, seconded by T. Vannucci
All ayes
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
2. Initial Point Gallery Current and Future Exhibits
A. Belnap reported on the new exhibit installed in the Gallery on July 2. J. Cavaness-
Williams told the Commission that the Opening Reception was very nice although
only 13 people attended, this could be due to being on a holiday weekend.
3. Update on the Selection of Artists for the Initial Point Gallery Schedule 2022
3
Item 1.
A. Belnap informed the Commission that the Subcommittee has directly invited
artists to fill in the gaps of the calendar and is awaiting to hear their responses.
Update: Events & Outreach Subcommittee
3. Drafted Activities for Art Week 2021
L. Mauldin introduced the idea of Park(ing) Day which was introduced to the
Subcommittee by J. Peters. Although the Subcommittee could not do it this year,
they are interested in bringing it back in the future.
A. Belnap reviewed the current Art Week schedule, highlighting each of the
elements that contribute to Art Week. B. Griffith mentioned that the plein air
painters could also paint during Art Week.
5. Scheduled Performers for Concerts on Broadway
L. Mauldin informed the Commission that High Street had to cancel their
performance for Concerts on Broadway. Fortunately, L. Mauldin was able to find
the Billy Blues Band to replace them. The Oinkari Dancers have confirmed their
performance as well and will fit great in a 15-20 minute performance.
Update: Public Art Subcommittee
6. Ten Mile Trailhead Next Steps
J. Peters described the scoring and presentations of the three artists who
submitted proposals for the project, mentioning that agenda item #9 will be to
approve the highest scoring artist, Stephanie Inman.
7. Meridian Mural Series Next Steps
J. Peters informed the Commission that the Meridian Cycles mural is moving
forward, the Boise Coop property is working on the easement, and a third property
is being searched out.
8. Public Art Plan Next Steps
J. Peters also informed the Commission that the Subcommittee is meeting next
month to discuss big picture planning and how to utilize or combine all the
planning documents the Commission has gathered.
NEW BUSINESS [ACTION ITEMS]
9. Approve Selected Artwork for Ten Mile Trailhead Installation
J. Peters introduced Stephanie Inman’s concept for the public art installation, the
highest scoring piece. She also mentioned that some details will be worked out
such as coloring the design.
J. Cavaness-Williams made motion to approve the artwork, seconded by T.
Vannucci
All ayes
4
Item 1.
J. Peters commented that the decision was difficult one. T. Vannucci also
mentioned that he hoped lights and mass could be added to the design. L. Taylor
agreed.
NEXT MEETING - August 12, 2021
10. Administrative Update: Arts & Culture Coordinator Role and Responsibilities
B. Griffith informed the Commission that an update will be provided to the
Commission regarding roles and responsibilities.
ADJOURNMENT
L. Mauldin made motion to adjourn meeting, seconded by L. Taylor
All ayes
5
Item 1.
Total YTD Budget
Budget Actual Remaining
REVENUES
Donations/Sponsorships
Concerts on Broadway 10,000.00$ 10,000.00$ -$
Initial Point Gallery -$
Traffic Box Wraps 1,080.00$ 1,080.00$ -$
TOTAL REVENUE 11,080.00$ 11,080.00$ -$
EXPENSES
Arts Development* 2,000.00$ 2,000.00$
*May include expenses related to training/conferences and/or general arts development outreach efforts
Concerts on Broadway 10,000.00$ 10,000.00$
Performing Arts 7,000.00$ 6,331.00$ 669.00$
Initial Point Gallery 700.00$ 41.50$ 658.50$
School Dist Art Show Awards 50.00$ 50.00$
Art Week 2,800.00$ 2,800.00$
Public/Private Mural Program -$ -$
Public Art Plan Consultant & Final Document -$
Other Expenses**950.00$ 127.99$ 822.01$
**May include expenses associated with the Dairy Days Art Show and/or Art Week
SUBTOTAL 23,500.00$ 6,500.49$ 16,999.51$
PUBLIC ART PROJECTS
Art in Public Places Mural series (Carryforward) 21,300.00$ 4,500.00$ 16,800.00$
MAPS - Traffic Box Wraps -$ -$
MAPS - Public Art/Signage in Parks (Carryforward)28,096.00$ 28,096.00$
MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$
TOTAL PUBLIC ART PROJECTS 99,396.00$ 4,500.00$ 94,896.00$
TOTAL EXPENSES 122,896.00$ 11,000.49$ 111,895.51$
FY2021 Budget to Actual Comparison
8/3/2021 1 of 1 FY21 Summary6
Item 2.
City Of MeridianPosted General Ledger TransactionsEffective DateTransaction DescriptionIDAmount3/1/2021 pay #1 Meridian classroom virtual performancesTREASURE VALLEY CHIL2,331.00 3/1/2021 POSTAGE USE, February 2021PITNEY RESERVE0.00 3/17/2021 Summer Theater in the Park sponsor pay #2TREASURE VALLEY CHIL1,000.00 3/24/2021 post-it notes - qty 1 pkOFFICE DEPOT12.99 3/31/2021 VISA-BOISE BISTRO MARKET- lunch for MAC Special Meeting Public Art Workshop on 3/27/21BANK OF AMERICA VISA115.00 4/22/2021 pay #1 initial designs for mural series BEN KONKOL500.00 4/22/2021 Recode: BEN KONKOL pay #1 initial designs for mural series AP21-0578 -55181 to 55185(500.00)4/22/2021 Recode: BEN KONKOL pay #1 initial designs for mural series AP21-0578 -55181 to 55185500.00 4/26/2021 pay #1 for Boise Coop MuralSECTOR SEVENTEEN2,000.00 5/31/2021 VISA-Amazon.com 2R1685OD2- labels for Initial Point Gallery - qty 2 boxesBANK OF AMERICA VISA41.50 6/1/2021 Summer Theater in the Park Sponsor, Show 2TREASURE VALLEY CHIL1,000.00 6/1/2021 Summer Theater in the Park Sponsor, Show 3TREASURE VALLEY CHIL1,000.00 6/16/2021 Summer Theater in the Park Sponsor, Show 4TREASURE VALLEY CHIL1,000.00 6/25/2021 pay #2 for Boise Coop Mural designSECTOR SEVENTEEN2,000.00 8/3/20211 of 1Expense detail7Item 2.
INITIAL POINT GALLERY SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Suite 206 Meridian,
Idaho
Wednesday, July 28, 2021 at 1:00 PM
MINUTES
ROLL-CALL ATTENDANCE
_x____ Lizzie Taylor
_x____ Natalie Schofield, Chair
_x____ Bonnie Zahn Griffith
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 23, 2021
L. Taylor made motion to approve minutes, seconded by B. Zahn Griffith
All ayes
REPORTS
2. Update: Current and Incoming Gallery Exhibits
The Subcommittee discussed the current exhibit with the rodeo theme and A.
Belnap described how Ginger Lantz and Steph Teeter had to drop out of the
exhibit, however Steph was able to take Ginger’s place with her inventory of 2D
artwork and Mandy Henebry agreed to stay another month. J. Cavaness-Williams
was the opening reception host with 13 attendees. L. Taylor noted that hopefully
the attendance was low because it was July 4th weekend.
Next month, Wendy Blickenstaff, Clare Nelson, and Lauri Borer will be showing in
the Gallery. There is currently no host signed up for the August and November
Opening Receptions, so A. Belnap will email the Commission and request
commissioners to volunteer as host for those months.
ACTION ITEMS
3. Review Calendar for 2022 and Revise or Select New Artists to Invite to the Gallery
The Subcommittee reviewed the calendar for 2022 and filled in the gaps as listed
below:
June- Leslie J. Bosch as 3D artist
8
Item 3.
July- Lynn Fraley as 3D artist
August- Connie Wood and Kris Rehn for ¼ space as photographers
David Day as backup photographer
Melissa Reche as 3D artist
October- Cyndy Lounsbury as 3D artist
November- Betsie Richardson for ¼ space
Kris Mannion as 3D artist
December- Lorelle Rau, Pat Kilby, and Julie Clemons for 1/3 space each
Flynn Day Pottery as 3D artist
The 3D artists’ assigned months are flexible. A. Belnap will contact artists.
DISCUSSION ITEMS
4. Follow Up on Media Marketing for the Initial Point Gallery
A. Belnap introduced the media marketing plan she created with the City
Communications Manager. B. Griffith requested that there be a weekly social
media post for the Gallery, A. Belnap said she was able to commit to two posts a
month. N. Schofield suggested that the posts tag the artists to improve interactions
and marketing for the artists. The Subcommittee agreed to try the marketing plan
for 6 months and re-evaluate then.
5. Discuss and Determine Change to September Opening Reception
A. Belnap informed the Subcommittee that the Meridian Art Foundation’s Art Sip
coordinator requested that the Initial Point Gallery be open for visitors on the
evening of their event, September 9. A. Belnap asked if the Subcommittee would
want to move the Opening Reception to September 9 or to have two evening
events in September. B. Griffith recommended that the Subcommittee open the
Gallery for both nights in September in order to maintain a consistent Opening
Reception schedule and because one of the September artists in from out of town.
The Subcommittee was enthusiastic about the partnership and agreed with B.
Griffith’s suggestion. N. Schofield will host the September Opening Reception and
L. Taylor will host during the Art Sip.
6. Discuss and Determine Application Window for Gallery Applications for 2023
A. Belnap asked if the Subcommittee would prefer to do a closed Call to Artist,
where the artists have 6-8 weeks to apply once a year to the Gallery, or maintain
an open Call where artists can apply at any time in the year. B. Griffith explained
that the Subcommittee originally changed the Call to an open Call in an effort to
gather more applications. The Subcommittee agreed to switch back to a closed Call
to Artist each spring.
NEXT MEETING - August 25, 2021
9
Item 3.
ADJOURNMENT
L. Taylor made motion to adjourn meeting, seconded by B. Zahn Griffith
All ayes
Meeting adjourned at 2:23pm
10
Item 3.
W E N D Y
B L I C K E N S T A F F
C L A R E N E L S O N
L A U R I B O R E R
The Initial Point
Gallery Presents
August 6- September 3
Meridian City Hall, Third Floor
Monday-Friday, 8am-5pm
O p e n i n g R e c e p t i o n :
A u g u s t 6 , 4 :3 0 -7 :0 0 p m 11
Item 4.
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Monday, July 26, 2021 at 5:30 PM
MINUTES
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join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre
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ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 28, 2021
L. Mauldin requested that the June minutes be amended to note that she
recommended tabling the Strategic Plan review to a subsequent meeting, not the
next meeting.
T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
A. Belnap reviewed the Art Week agenda with the Subcommittee, noting
adjustments to the agenda since last meeting. The Subcommittee was in support of
these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and
Initial Point Gallery Opening on September 9) .
The Subcommittee then discussed the logistical details of Art Week. For the free
art classes, the Subcommittee finalized this below list of instructors:
12
Item 6.
• Angry Easel
• The Flower Place
• Happy Hour Homemaker
• Treasrure Valley Childrens Theater
• Sean Hancock
• North African Dancing
• Dance Arts Academy
• Write & Publish a Book
• James Fullenrider- poetry
• Kate from Truffles knows calligrapher
For class locations, the Subcommittee suggested using the artists’ studios for
Thursday evening and utilizing City Hall on Wednesday evening because of the Art
Sip. Other locations included using the platform outside of Joe Borton’s law firm
and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid
instructors $50, however the Subcommittee decided that depending on the budget,
they would like to increase the amount to $75 plus materials.
The Subcommittee also expressed a desire to include Treasure Valley Children’s
Theater in the Art Sip program, perhaps doing a 15minute shortened show. A.
Belnap will discuss this possibility with CheRee, the coordinator of Art Sip.
For the Chalk Art Competition, the Subcommittee discussed keeping the categories
from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital
category for accessibility reasons. Registration will be recommended, however
walk ins will also be welcome. The location of the Chalk Art Competition is to be
determined. If we can manage Generations Plaza, L. Mauldin said that the owner of
Deja Brew, Cecyle Brock, could recommend performers.
REPORTS
3. Follow Up on Performers for Concerts on Broadway September 25
L. Mauldin gave the Subcommittee the good news that she has found a mariachi
band to perform as the last performer on September 25. She noted that it will be a
tight call since the band will be performing at the fair immediately before the
Concerts on Broadway Performance.
L. Mauldin recommended that there be an opening student act on September 25,
the fiddlers’ performance, followed by the Oinkari Dancers, an intermission,
another student act, a brief show by the Treasure Valley Children’s Theater, and
lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps
with emceeing.
A. Belnap and L. Mauldin will continue to work out these details.
13
Item 6.
4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month
A. Belnap explained that the Arts Commission’s role in City events will be part of
the conversation/presentation made to the Commission in August.
NEXT MEETING - August 23, 2021
ADJOURNMENT
J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci
All ayes
Meeting adjourned at 6:49pm
14
Item 6.
Art Drop all week long
Wednesday, September 8
Free Art Classes @various locations
Thursday, September 9
Meridian Arts Foundation, Art Sip! @City Hall Plaza
Food & wine
Art exhibits
Area artists
Silent auction
Free Art Classes @various locations
Friday, September 10
Community Art Party @Kleiner Park
Bandshell performance: Meridian Symphony Orchestra
Floating water lanterns
Arts & craft booths
Collaborative Community Art Project
Saturday, September 11
Saturday Farmers Market: Artist’s Special @City Hall
Art vendors
Food truck
Musical performer
Chalk Art Competition
Live artist demonstrations?
Pop up concerts?
15
Item 7.
Concerts on Broadway: Performers Billy Blues Band @City Hall Plaza
Food truck
Adjustments since last meeting:
MAF Art Sip! takes place in City Hall Plaza
Include Initial Point Gallery Opening during MAF Art Sip!
Plein air painters during the week
Next Steps:
• Finalize Art Classes
o Contract instructors
o Create registration
• Confirm plein air painters- days/times/locations
• Confirm MAC participation in Community Art Party
o Hosting a booth?
o Contacting artists?
• Confirm art vendors
o Determine how many openings
o What is needed for registration
• Finalize Chalk Art Competition
o How to contact/register teams
o Location
• Create marketing plan
o Meet with Communications Managers
o Create marketing materials
16
Item 7.
MEMO TO MERIDIAN ARTS
COMMISSION
Topic: Concerts on Broadway Performers
Performers Currently Scheduled:
August 28: Kings of Swing
September 11: Billy Blues Band
September 25: Malinda DaBry, fiddler
Oinkari Dancers
Mariachi Sol de Acapulco
17
Item 8.
PUBLIC ART SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Tuesday, July 27, 2021 at 4:30 PM
MINUTES
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ROLL-CALL ATTENDANCE
_x____ Lizzie Taylor _x____ Raeya Wardle arrived at 4:42pm
_x____ Jessica Peters, Chair _x____ Thomas Vannucci
_x____ Bobby Gaytan
A. Belnap introduced Keith Watts and Sandra Ramirez from the Purchasing Department
and welcomed Steve Siddoway and Emily Kane to the meeting.
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 15, 2021
L. Taylor made motion to approve minutes, seconded by T. Vannucci
All ayes
DISCUSSION ITEMS
2. Provide Feedback and Discuss Preferences for Public Art Selection Process
A. Belnap explained that this discussion is to gather feedback from the
Subcommittee on the most recent public art selection process in order to improve
the process for the future. K. Watts described the typical process of issuing,
scoring, and selection a vendor through the RFP process, noting that usually the
team prefers to have an in person kick off meeting before releasing the RFP and an
in person discussion following the scoring, but was not done this time. E. Kane
elaborated that the RFP process is a common process in the City to select services
and products of large and small scale. In the process, it is also common to include
all stakeholders which is why representatives from the Parks Department were
included in the selection panel. E. Kane stated that there was no defect in the
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process for selecting the Ten Mile Trailhead project, however there was a lack of
education or communication with the Subcommittee on the process and its scope.
K. Watts confirmed that in place of an in person meeting after the scoring, an email
was sent out asking if the selection panel would like to discuss.
L. Taylor expressed her frustration in working with the Bonfire program and its
technicalities. She also expressed that she felt the scoring criteria and verbiage was
too objective for evaluating the subjective nature of artwork. A. Belnap informed
the Subcommittee that the scoring criteria verbiage was taken from the RFP, which
was approved by the Subcommittee and Commission. E. Kane confirmed that the
Arts Commission approved the RFP in March 2021. T. Vannucci stated that he felt
the highest scoring artist was not the most suitable for this project. He expressed
that when using a combination of objective and subjective criteria, the objective
criteria will win. K. Watts assured the Subcommittee that the criteria for selection
and its verbiage can be supplied by the Subcommittee and the Subcommittee’s
expertise during the RFP process. J. Peters summarized that the scoring criteria
will be worked on in moving forward with future projects.
J. Peters stated her concerns regarding the lack of in person discussion following
the evaluations and the notice of the final scores. She indicated that she expected
the selection panel would have the opportunity to discuss the final scores as was
the case in selection processes in the past and was surprised to see the approval on
the Arts Commission agenda. Because of this, she would like to see if the final
decision could be revisited. E. Kane informed the Subcommittee that we have
passed the point of no return on the Ten Mile Trailhead project, but suggestions
can be included in future processes. J. Peters stated that unlike past selection
meetings, she felt that this selection process was a Parks project that the Arts
Commission was invited to instead of an Arts Commission project in partnership
with the Parks Department. T. Vannucci asked if adjustments be made to the
current selection if it is a done deal. K. Watts confirmed that the Subcommittee can
work with the vendor to make adjustments to the proposal.
S. Siddoway expressed his gratitude in working with the Arts Commission and his
hope that we can make this an awesome marriage instead of an us vs. them
situation. He also stated that he has been involved in past selection processes and
the two points that he felt that made this process different was the use of the
Bonfire system and the lack of conversation after the evaluations. He suggested
that the meeting after evaluations be made a rule for all future selection processes.
The Subcommittee agreed.
K. Watts reaffirmed that Bonfire was not the cause of any failings in the process,
but rather the Subcommittee can be involved in adjusting the scoring criteria and
formatting of Bonfire to work best for them. J. Peters mentioned that she had
trouble with the dropdown menu of comments in the scoring because she felt
some of the dropdown comments didn’t fit her reasoning and recommended
adding an “Other” option to make personal notes instead of being required to
chose one of the pre-selected options. L. Taylor stated that she felt the technology
of Bonfire led to a bias towards more technologically inclined persons who were
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able to navigate the system. J. Peters suggested that the in person meeting before
the release of the RFP that K. Watts had mentioned before would help for cases like
L. Taylor’s. K. Watts also mentioned that they would be able to submit scores for L.
Taylor and accommodate her.
L. Taylor also cautioned the team to be careful when suggesting adjustments to
artwork. She stated from personal experience that sometimes suggestions doesn’t
go well and the suggestions should be made dispassionately and sensitively. S.
Siddoway confirmed with K. Watts that minor adjustments can be made (ex: the
color of the Ten Mile Trailhead project) but large changes cannot (ex: changing the
flower to an elephant). K. Watts stated that the adjustments can be negotiated in
the agreement process and if the artist in unwilling or unable to make the
requested adjustments, the Subcommittee can then move to the second highest
scoring artist. The Subcommittee agreed to meet together next month to discuss
the changes to request for the Ten Mile Trailhead project and S. Siddoway asked
that he be involved in that discussion as well. Following the next Public Art
Subcommittee meeting, S. Siddoway, A. Belnap, K. Watts, and S. Ramirez will
negotiate the agreement and adjustments with Stephanie Inman, the artist. E. Kane
also mentioned that since these adjustments will be minor, it will not need to go to
the Arts Commission for re-approval but should be included in the Subcommittee
report.
Lastly, A. Belnap informed the Subcommittee that the City staff will get together in
the next couple of weeks, create a formal step by step procedure for selecting
public art and present it to the Arts Commission in the coming months. The
Subcommittee agreed.
S. Siddoway, E. Kane, K. Watts, and S. Ramirez took their leave and the
Subcommittee took a 5 minute break.
3. Discuss and Develop Public Art Planning Tools
A. Belnap suggested that the Subcommittee start with goal #3 on the agenda memo
in order to first establish a vision for the public art program. J. Peters stated that
the Subcommittee has much of the information needed for this, it is just split
between several reports and documents that need to be compiled and organized
together. The Subcommittee discussed the benefits of establishing the vision and
getting to the action items. B. Gaytan suggested that an education piece be included
in the plan in order to reach the public. J. Peters will send out Fargo, North
Dakota’s Public Art Plan as an example. The Subcommittee agreed to set up a
Saturday workshop to do this compilation in October. A. Belnap will send out
dates.
REPORTS
4. Update: Ten Mile Trailhead Installation
A. Belnap recapped what was previously agreed upon in Agenda Item #2: the
Subcommittee will discuss adjustments to request from Stephanie Inman for the
final design and structure, then S. Siddoway and A. Belnap will work with the
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Purchasing and Legal departments to negotiate and create an agreement with S.
Inman. T. Vannucci requested that we obtain S. Inman’s maquette for our
discussion next month.
5. Update: Meridian Mural Series Status
A. Belnap informed the Subcommittee that the easement for the Meridian Cycles
mural will be issued this week. Centercal, the corporate property owner of the
Boise Co op, is still resisting pieces of the easement agreement and in the
negotiation process with the Legal department. The Meridian Library District has
given a soft commitment to becoming the third mural property and E. Kane is
drafting an up front agreement in order to avoid getting into snags later on, like
what happened with Centercal and SagePoint Financial.
6. Inclusivity Highlight: Art and Accessibility
J. Peters explained to the Subcommittee that these memos are for the
Subcommittee to review and to discuss if requested. J. Peters also said that she
plans on including a memo for each meeting and if anyone would like to produce
their own memo, they are welcome to do so.
NEXT MEETING - August 17, 2021
ADJOURNMENT
L. Taylor made motion to adjourn meeting, seconded by T. Vannucci
All ayes
Meeting adjourned at 6:49pm
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Item 9.