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2021-07-26 Events & Outreach Subcommittee EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Monday, July 26, 2021 at 5:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, Chair _x____ Thomas Vannucci _____ Maria Tzompa _x____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from Regular Meeting on June 28, 2021 L. Mauldin requested that the June minutes be amended to note that she recommended tabling the Strategic Plan review to a subsequent meeting, not the next meeting. T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams All ayes DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans A. Belnap reviewed the Art Week agenda with the Subcommittee, noting adjustments to the agenda since last meeting. The Subcommittee was in support of these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and Initial Point Gallery Opening on September 9) . The Subcommittee then discussed the logistical details of Art Week. For the free art classes, the Subcommittee finalized this below list of instructors: • Angry Easel • The Flower Place • Happy Hour Homemaker • Treasrure Valley Childrens Theater • Sean Hancock • North African Dancing • Dance Arts Academy • Write & Publish a Book • James Fullenrider- poetry • Kate from Truffles knows calligrapher For class locations, the Subcommittee suggested using the artists’ studios for Thursday evening and utilizing City Hall on Wednesday evening because of the Art Sip. Other locations included using the platform outside of Joe Borton’s law firm and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid instructors $50, however the Subcommittee decided that depending on the budget, they would like to increase the amount to $75 plus materials. The Subcommittee also expressed a desire to include Treasure Valley Children’s Theater in the Art Sip program, perhaps doing a 15minute shortened show. A. Belnap will discuss this possibility with CheRee, the coordinator of Art Sip. For the Chalk Art Competition, the Subcommittee discussed keeping the categories from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital category for accessibility reasons. Registration will be recommended, however walk ins will also be welcome. The location of the Chalk Art Competition is to be determined. If we can manage Generations Plaza, L. Mauldin said that the owner of Deja Brew, Cecyle Brock, could recommend performers. REPORTS 3. Follow Up on Performers for Concerts on Broadway September 25 L. Mauldin gave the Subcommittee the good news that she has found a mariachi band to perform as the last performer on September 25. She noted that it will be a tight call since the band will be performing at the fair immediately before the Concerts on Broadway Performance. L. Mauldin recommended that there be an opening student act on September 25, the fiddlers’ performance, followed by the Oinkari Dancers, an intermission, another student act, a brief show by the Treasure Valley Children’s Theater, and lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps with emceeing. A. Belnap and L. Mauldin will continue to work out these details. 4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month A. Belnap explained that the Arts Commission’s role in City events will be part of the conversation/presentation made to the Commission in August. NEXT MEETING - August 23, 2021 ADJOURNMENT J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci All ayes Meeting adjourned at 6:49pm To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors EVENTS & OUTREACH SUBCOMMITTEE MEETING Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Monday, July 26, 2021 at 5:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NjI3YzBlNjUtMjRkYi00NWU3LTkwNjQtNjBhOTQyMzZkYTg1%40thre ad.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _____ Leslie Mauldin, Chair _____ Thomas Vannucci _____ Maria Tzompa _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from Regular Meeting on June 28, 2021 DISCUSSION ITEMS 2. Review and Discuss Current Art Week Plans REPORTS 3. Follow Up on Performers for Concerts on Broadway September 25 4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month NEXT MEETING - August 23, 2021 ADJOURNMENT 1 EVENTS & OUTREACH SUBCOMMITTEE MEETING Meeting Room B, 33 East Broadway Avenue Meridian, Idaho Monday, June 28, 2021 at 5:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS To join the meeting online: https://teams.microsoft.com/l/meetup- join/19%3ameeting_NzEzNjhiNTktMTdhNy00Njc0LThiNDUtZDE4OGYzMzU4OTky%40thr ead.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862- 5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3- c847775577fe%22%7d ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, Chair _x____ Thomas Vannucci _x____ Maria Tzompa _x____ Jenifer Cavaness-Williams _____ Michelle Glaze Meeting called to order at 5:45pm APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from Events & Outreach Subcommittee Meeting May 24, 2021 T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams All ayes DISCUSSION ITEMS 2. Review Arts Commission Strategic Plan for Events & Outreach Part 2 L. Mauldin requested that this agenda item be tabled in the interest of time. The Subcommittee will resume discussion at next meeting. 3. Introduction of Park(ing) Day: Presentation by Jessica Peters J. Peters introduced Park(ing) Day, an event started in San Francisco and is spreading to other cities to bring awareness of civic space and various branches of activism. J. Peters stated that Boise has participated in the past and that Idaho Smart Growth could be a potential partner. The Subcommittee agreed that it is too late to participate in 2021, however this could have potential for 2022. The 2 Item 1. Subcommittee brainstormed possible activities like pop up concerts, plein air painters, green space, Treasure Valley Children ’s Theater, etc. and locations like Kleiner Park, Downtown Meridian, or other Meridian parks. 4. Discuss Potential Contributions to Christmas in Meridian T. Vannucci expressed that he was under the impression that the Arts Commission would be more involved in concept planning instead of minor contributing activities. A. Belnap will discuss with the Parks & Recreation Department to clarify roles in events. ACTION ITEMS 5. Review and Approve Schedule for Art Week 2021 A. Belnap presented the drafted Art Week schedule for Subcommittee approval. The Subcommittee discussed inviting professional artists to draw or create art in parking spaces, like popup shows for artists. L. Mauldin suggested incorporating balloons through a company called Rocky Mountain. The Subcommittee also discussed spin art with Michelle Glaze and tie dye branded tshirts or bags. Lastly, the Subcommittee requested that the chalk art competition remain in Downtown Meridian on Saturday morning. M. Tzompa made motion to approve schedule, seconded by J. Cavaness-Williams All ayes REPORTS 6. Follow Up on Performers for Concerts on Broadway September 25 L. Mauldin reported that she is in contact with several groups and is still nailing down the groups for September 25. She is in contact with a fiddler group, the Basque dancers, and tracking down a mariachi group. NEXT MEETING - July 26, 2021 ADJOURNMENT T. Vannucci made motion to adjourn, seconded by J. Cavaness-Williams All ayes 3 Item 1. Art Drop all week long Wednesday, September 8 Free Art Classes @various locations Thursday, September 9 Meridian Arts Foundation, Art Sip! @City Hall Plaza Food & wine Art exhibits Area artists Silent auction Free Art Classes @various locations Friday, September 10 Community Art Party @Kleiner Park Bandshell performance: Meridian Symphony Orchestra Floating water lanterns Arts & craft booths Collaborative Community Art Project Saturday, September 11 Saturday Farmers Market: Artist’s Special @City Hall Art vendors Food truck Musical performer Chalk Art Competition Live artist demonstrations? Pop up concerts? 4 Item 2. Concerts on Broadway: Performers Billy Blues Band @City Hall Plaza Food truck Adjustments since last meeting: MAF Art Sip! takes place in City Hall Plaza Include Initial Point Gallery Opening during MAF Art Sip! Plein air painters during the week Next Steps: • Finalize Art Classes o Contract instructors o Create registration • Confirm plein air painters- days/times/locations • Confirm MAC participation in Community Art Party o Hosting a booth? o Contacting artists? • Confirm art vendors o Determine how many openings o What is needed for registration • Finalize Chalk Art Competition o How to contact/register teams o Location • Create marketing plan o Meet with Communications Managers o Create marketing materials 5 Item 2.