2021-07-26 Events & Outreach Subcommittee
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Monday, July 26, 2021 at 5:30 PM
MINUTES
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ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 28, 2021
L. Mauldin requested that the June minutes be amended to note that she
recommended tabling the Strategic Plan review to a subsequent meeting, not the
next meeting.
T. Vannucci made motion to amend minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
A. Belnap reviewed the Art Week agenda with the Subcommittee, noting
adjustments to the agenda since last meeting. The Subcommittee was in support of
these changes (i.e. Art Sip taking place in City Hall Plaza, plein air painters, and
Initial Point Gallery Opening on September 9) .
The Subcommittee then discussed the logistical details of Art Week. For the free
art classes, the Subcommittee finalized this below list of instructors:
• Angry Easel
• The Flower Place
• Happy Hour Homemaker
• Treasrure Valley Childrens Theater
• Sean Hancock
• North African Dancing
• Dance Arts Academy
• Write & Publish a Book
• James Fullenrider- poetry
• Kate from Truffles knows calligrapher
For class locations, the Subcommittee suggested using the artists’ studios for
Thursday evening and utilizing City Hall on Wednesday evening because of the Art
Sip. Other locations included using the platform outside of Joe Borton’s law firm
and Generations Plaza. A. Belnap noted that last year, the Subcommittee paid
instructors $50, however the Subcommittee decided that depending on the budget,
they would like to increase the amount to $75 plus materials.
The Subcommittee also expressed a desire to include Treasure Valley Children’s
Theater in the Art Sip program, perhaps doing a 15minute shortened show. A.
Belnap will discuss this possibility with CheRee, the coordinator of Art Sip.
For the Chalk Art Competition, the Subcommittee discussed keeping the categories
from 2019 (Professional, Adult, Highschool, and Youth) and adding a Digital
category for accessibility reasons. Registration will be recommended, however
walk ins will also be welcome. The location of the Chalk Art Competition is to be
determined. If we can manage Generations Plaza, L. Mauldin said that the owner of
Deja Brew, Cecyle Brock, could recommend performers.
REPORTS
3. Follow Up on Performers for Concerts on Broadway September 25
L. Mauldin gave the Subcommittee the good news that she has found a mariachi
band to perform as the last performer on September 25. She noted that it will be a
tight call since the band will be performing at the fair immediately before the
Concerts on Broadway Performance.
L. Mauldin recommended that there be an opening student act on September 25,
the fiddlers’ performance, followed by the Oinkari Dancers, an intermission,
another student act, a brief show by the Treasure Valley Children’s Theater, and
lastly, the mariachi band. She also suggested that El Tanampa be involved, perhaps
with emceeing.
A. Belnap and L. Mauldin will continue to work out these details.
4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month
A. Belnap explained that the Arts Commission’s role in City events will be part of
the conversation/presentation made to the Commission in August.
NEXT MEETING - August 23, 2021
ADJOURNMENT
J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci
All ayes
Meeting adjourned at 6:49pm
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Parks & Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho
Monday, July 26, 2021 at 5:30 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
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ROLL-CALL ATTENDANCE
_____ Leslie Mauldin, Chair _____ Thomas Vannucci
_____ Maria Tzompa _____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from Regular Meeting on June 28, 2021
DISCUSSION ITEMS
2. Review and Discuss Current Art Week Plans
REPORTS
3. Follow Up on Performers for Concerts on Broadway September 25
4. Update: Christmas in Meridian Partnership Role Clarification TBD Next Month
NEXT MEETING - August 23, 2021
ADJOURNMENT
1
EVENTS & OUTREACH SUBCOMMITTEE MEETING
Meeting Room B, 33 East Broadway Avenue Meridian, Idaho
Monday, June 28, 2021 at 5:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
To join the meeting online: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_NzEzNjhiNTktMTdhNy00Njc0LThiNDUtZDE4OGYzMzU4OTky%40thr
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c847775577fe%22%7d
ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_x____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
Meeting called to order at 5:45pm
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Minutes from Events & Outreach Subcommittee Meeting May 24, 2021
T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Review Arts Commission Strategic Plan for Events & Outreach Part 2
L. Mauldin requested that this agenda item be tabled in the interest of time. The
Subcommittee will resume discussion at next meeting.
3. Introduction of Park(ing) Day: Presentation by Jessica Peters
J. Peters introduced Park(ing) Day, an event started in San Francisco and is
spreading to other cities to bring awareness of civic space and various branches of
activism. J. Peters stated that Boise has participated in the past and that Idaho
Smart Growth could be a potential partner. The Subcommittee agreed that it is too
late to participate in 2021, however this could have potential for 2022. The
2
Item 1.
Subcommittee brainstormed possible activities like pop up concerts, plein air
painters, green space, Treasure Valley Children ’s Theater, etc. and locations like
Kleiner Park, Downtown Meridian, or other Meridian parks.
4. Discuss Potential Contributions to Christmas in Meridian
T. Vannucci expressed that he was under the impression that the Arts Commission
would be more involved in concept planning instead of minor contributing
activities. A. Belnap will discuss with the Parks & Recreation Department to clarify
roles in events.
ACTION ITEMS
5. Review and Approve Schedule for Art Week 2021
A. Belnap presented the drafted Art Week schedule for Subcommittee approval.
The Subcommittee discussed inviting professional artists to draw or create art in
parking spaces, like popup shows for artists. L. Mauldin suggested incorporating
balloons through a company called Rocky Mountain. The Subcommittee also
discussed spin art with Michelle Glaze and tie dye branded tshirts or bags. Lastly,
the Subcommittee requested that the chalk art competition remain in Downtown
Meridian on Saturday morning.
M. Tzompa made motion to approve schedule, seconded by J. Cavaness-Williams
All ayes
REPORTS
6. Follow Up on Performers for Concerts on Broadway September 25
L. Mauldin reported that she is in contact with several groups and is still nailing
down the groups for September 25. She is in contact with a fiddler group, the
Basque dancers, and tracking down a mariachi group.
NEXT MEETING - July 26, 2021
ADJOURNMENT
T. Vannucci made motion to adjourn, seconded by J. Cavaness-Williams
All ayes
3
Item 1.
Art Drop all week long
Wednesday, September 8
Free Art Classes @various locations
Thursday, September 9
Meridian Arts Foundation, Art Sip! @City Hall Plaza
Food & wine
Art exhibits
Area artists
Silent auction
Free Art Classes @various locations
Friday, September 10
Community Art Party @Kleiner Park
Bandshell performance: Meridian Symphony Orchestra
Floating water lanterns
Arts & craft booths
Collaborative Community Art Project
Saturday, September 11
Saturday Farmers Market: Artist’s Special @City Hall
Art vendors
Food truck
Musical performer
Chalk Art Competition
Live artist demonstrations?
Pop up concerts?
4
Item 2.
Concerts on Broadway: Performers Billy Blues Band @City Hall Plaza
Food truck
Adjustments since last meeting:
MAF Art Sip! takes place in City Hall Plaza
Include Initial Point Gallery Opening during MAF Art Sip!
Plein air painters during the week
Next Steps:
• Finalize Art Classes
o Contract instructors
o Create registration
• Confirm plein air painters- days/times/locations
• Confirm MAC participation in Community Art Party
o Hosting a booth?
o Contacting artists?
• Confirm art vendors
o Determine how many openings
o What is needed for registration
• Finalize Chalk Art Competition
o How to contact/register teams
o Location
• Create marketing plan
o Meet with Communications Managers
o Create marketing materials
5
Item 2.