2021-10-05 Work Session
CITY COUNCIL WORK SESSION
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Tuesday, October 05, 2021 at 4:30 PM
Minutes
ROLL CALL ATTENDANCE
PRESENT
Councilman Joe Borton
Councilman Brad Hoaglun
Councilman Treg Bernt
Councilwoman Jessica Perreault
Councilman Luke Cavener
Mayor Robert E. Simison
ABSENT
Councilwoman Liz Strader
ADOPTION OF AGENDA Adopted
CONSENT AGENDA \[Action Item\] Approved
Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun.
Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman
Perreault, Councilman Cavener
1. Approve Minutes of the September 20, 2021 City Council Joint Meeting with Ada
County Highway District Commissioners
2. Columbia Trust Limited Liability Company (Sawtooth Landing) Full Release of
Water and Sewer Easements
3. Gander Creek North No. 1 Pedestrian Pathway Easement No. 1
4. Mile High Pines Offsite Water Main Easement
5. Ridenbaugh at Southerland Farms No. 4 Pedestrian Pathway Easement
6. Final Plat for Edington Commons No. 2 (FP-2021-0048) by Conger Group, Located
on the East Side of N. Linder Rd., North of W. Ustick Rd.
7. Final Plat for Inglewood Subdivision No. 2 (FP-2021-0037) by McNeil Engineering,
Located at 3220 E. Victory Rd.
8. Approval of Customer Service Agreement Renewal Between the City of Meridian
and Billing Document Specialists and Purchase Order #22-0005 for the Not-to-
Exceed Amount of $346,100.00
9. Approval of Task Order 11281 to Stantec Consulting Services for WRRF Tertiary
Filtration Facilities for the Not-to-Exceed amount of $797,946.00
10. Resolution No. 21-2288: A Resolution Adopting New, Increasing, and Decreasing
Fees; Authorizing Deletion of Fees From Fee Schedule; Superseding All Previously
Adopted Fees and Fee Schedules, with the Exception of Recreational Programming
Fees; Authorizing City Departments to Collect Such Fees; and Providing an
Effective Date
11. Resolution No. 21-2289: A Resolution by the Mayor and the Council of the City of
Meridian, Idaho, Accepting that Certain Report on Eligibility for the Linder District
Area as an Urban Renewal Area and Revenue Allocation Area and Justification for
Designating the Area as Appropriate for an Urban Renewal Project; Determining
the Area Identified in the Report and Within the City or Within the City’s Area of
Operation, to be a Deteriorated Area or a Deteriorating Area, or a Combination
Thereof, as Defined by Idaho Code Sections 50-2018(9) and 50-2903(8); Directing
the Urban Renewal Agency of Meridian, Idaho, Also Known as the Meridian
Development Corporation, to Commence the Preparation of an Urban Renewal
Plan Subject to Certain Conditions, Which Plan May Include Revenue Allocation
Provisions For All or Part of the Area; and Providing an Effective Date
ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\]
PROCLAMATIONS
12. Cyber Security Awareness Month
DEPARTMENT / COMMISSION REPORTS \[Action Item\]
13. Mayor's Youth Advisory Council Update
14. Community Match Agreement Between the City of Meridian and JST
Manufacturing, Inc. Supporting the Idaho Tax Reimbursement Incentive Act and
Providing for the Reimbursement of $27,000 for Completed Public Infrastructure
Improvements Approved
Motion to approve made by Councilman Borton, Seconded by Councilman Bernt.
Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman
Perreault, Councilman Cavener
15. Finance Department: Third-Party Billing Process Proposal Action
ADJOURNMENT 5:20 pm
Item#1.
Meridian City Council Work Session October 5, 2021.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, October
5, 2021, by Mayor Robert Simison.
Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica
Perreault and Brad Hoaglun.
Members Absent: Liz Strader.
Also present: Chris Johnson, Bill Nary, Dave Tiede, Sahand Keshavarz, Tori Cleary, Karie
Glenn, Berle Stokes, Joe Bongiorno and Dean Willis.
ROLL-CALL ATTENDANCE
Liz Strader _X_ Joe Borton
_X_ Brad Hoaglun _X_Treg Bernt
X Jessica Perreault _X Luke Cavener
_X_ Mayor Robert E. Simison
Simison: Council, we will call the meeting to order. For the record it is October 5th, 2021,
at 4:30 p.m. We will begin today's City Council work session with roll call attendance.
ADOPTION OF AGENDA
Simison: Next item up is adoption of the agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: It is my distinct honor to be able to adopt the agenda as published.
Hoaglun: Second the motion.
Simison: I have a motion and a second to adopt the agenda as published. Is there any
discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and
the agenda is adopted.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
CONSENT AGENDA [Action Item]
1. Approve Minutes of the September 20, 2021 City Council Joint Meeting
with Ada County Highway District Commissioners
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2. Columbia Trust Limited Liability Company (Sawtooth Landing) Full
Release of Water and Sewer Easements
3. Gander Creek North No. 1 Pedestrian Pathway Easement No. 1
4. Mile High Pines Offsite Water Main Easement
5. Ridenbaugh at Southerland Farms No. 4 Pedestrian Pathway
Easement
6. Final Plat for Edington Commons No. 2 (FP-2021-0048) by Conger
Group, Located on the East Side of N. Linder Rd., North of W. Ustick
Rd.
7. Final Plat for Inglewood Subdivision No. 2 (FP-2021-0037) by McNeil
Engineering, Located at 3220 E. Victory Rd.
8. Approval of Customer Service Agreement Renewal Between the City
of Meridian and Billing Document Specialists and Purchase Order#22-
0005 for the Not-to-Exceed Amount of $346,100.00
9. Approval of Task Order 11281 to Stantec Consulting Services for
WRRF Tertiary Filtration Facilities for the Not-to-Exceed amount of
$797,946.00
10. Resolution No. 21-2288: A Resolution Adopting New, Increasing, and
Decreasing Fees; Authorizing Deletion of Fees From Fee Schedule;
Superseding All Previously Adopted Fees and Fee Schedules, with the
Exception of Recreational Programming Fees; Authorizing City
Departments to Collect Such Fees; and Providing an Effective Date
11. Resolution No. 21-2289: A Resolution by the Mayor and the Council of
the City of Meridian, Idaho, Accepting that Certain Report on Eligibility
for the Linder District Area as an Urban Renewal Area and Revenue
Allocation Area and Justification for Designating the Area as
Appropriate for an Urban Renewal Project; Determining the Area
Identified in the Report and Within the City or Within the City's Area of
Operation, to be a Deteriorated Area or a Deteriorating Area, or
Combination Thereof, as Defined by Idaho Code Sections 50-2018(9)
and 50-2903(8); Directing the Urban Renewal Agency of Meridian,
Idaho, Also Known as the Meridian Development Corporation, to
Commence the Preparation of an Urban Renewal Plan Subject to
Certain Conditions, Which Plan May Include Revenue Allocation
Provisions For All or Part of the Area; and Providing an Effective Date
Simison: Next up is the Consent Agenda.
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Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Grateful for the opportunity to make a motion to adopt the Consent Agenda, for
the Mayor to sign and for the Clerk to attest.
Hoaglun: Second the motion.
Simison: I have a motion and a second to adopt the Consent Agenda. Is there any
discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and
the Consent Agenda is adopted.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
Simison: There were no items removed from the Consent Agenda.
PROCLAMATIONS
12. Cyber Security Awareness Month
Simison: So, we will move on to Item 12, which is a proclamation for Cyber Security
Awareness Month and we will do that. If Mr. Tiede can join me at the podium. Council,
like many things we do we like to do the proclamations for the month for many of the
activities of the various city departments and activities and I think one that continues to
grow in its importance to cyber security, not only for the city, but for our employees and
for our residents and businesses. So, with that we are going to do a proclamation and I
will ask Director Tiede to make a few comments and remarks. Whereas the City of
Meridian recognizes it has a vital role in identifying, protecting its citizens from and
responding to cyber security threats that may have significant impact to our community
and whereas cyber security education and awareness is crucial for everyone, including
large corporations, small businesses, financial institutions, schools, government
agencies, the home user and anyone who connects to the internet and whereas you can
protect yourself by monitoring your accounts, being conscientious of what you share
online. Keeping computer software up to date and creating unique passwords and
changing them regularly. Installing antivirus programs and firewalls and using mobile
devices safely and whereas the do your part hashtag be cyber smart campaign serves as
the National Cyber Security public awareness campaign implement through a coalition of
working together to increase the public's understanding of cyber threats and empowering
Americans to be safe and secure online and whereas maintaining the security of
cyberspace is a shared responsibility in which each of us has a critical role to play and
awareness of computer security essentials will improve the security of the City of
Meridian's information infrastructure and economy. Therefore, I'm Mayor Robert E.
Simison, hereby proclaim the month of October 2021 as Cyber Security Awareness Month
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in the City of Meridian and call upon the community to join me in recognizing how serious
cyber security is and the steps each of us can take to protect ourselves and our
community, dated this 5th day of October 2021 . Dave, this is for you.
Tiede: Thank you. With the evolving threat landscape over the last year and the things
that we have seen happen in the -- in critical infrastructure and other sectors, this is more
important than ever. As Mayor Simison mentioned, this month's theme is do your part,
be cyber smart and the theme empowers individuals and organizations to own their role
in protecting their part of cyberspace. If everyone does their part, including implementing
good security practices, raising awareness, educating people, including training
employees, but also educating our community our connected world that's connected by
these things, things we use every day, it will be a safer and more resilient place for
everyone. So, thank you.
Borton: Mr. Mayor, while you are walking up, I --just a quick comment to Dave. Among
the many great things you do, we really appreciate the constant training that you do send
out. Little video clips and the tests you have got to take. It's mandatory. You can't skip
it. We always learn something and we have also caught your department trying to fish
us, which is great, which we probably only know because we do the training that you
make us do, so -- you hear about the bad stuff, but things that get caught that don't blow
up to disasters you don't hear about. Thank you for being so vigilant and requiring that
of us and all of the departments, because it has saved so much headache. It certainly
would have happened if you weren't diligent on this cyber security. So, much appreciated.
DEPARTMENT / COMMISSION REPORTS [Action Item]
13. Mayor's Youth Advisory Council Update
Simison: And I think Dave would say just remember that when you see the FY-23 budget
request come rolling along. Okay. With that, thank you, Dave. Appreciate that. We will
move on to our Department/Commission Reports. First up is the Mayor's Youth Advisory
Council update. So, Dave, I will turn this over to you and let you introduce the rest from
there.
Miles: Thank you, Mayor, Members of Council. I just wanted to take two seconds,
because Sahand Keshavarz is new to us and I wanted to welcome him all to you and
introduce him as well. He has been a great addition to the team. Proud of the team,
proud of the work he's done. He jumped right in feet first. As you can see he is here
already. Has been doing a lot of volunteer work on the weekends as well. So, just wanted
to officially welcome him aboard and say thank you for his efforts and I will have him come
up and take it from there.
Keshavarz: Mr. Mayor, Council Members, good afternoon. I'm delighted to be here with
you today for your work session and I want to thank you for making time for us in your
agenda today and thank you, Dave, for that wonderful introduction. As the new lead
advisor for the Meridian Mayor's Youth Advisory Council it has been my absolute pleasure
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and honor to get to know over the past five weeks some of the amazing, inspiring and
really committed high school students who are a part of this year's cohort. MYAC has
already started and hit the ground running with a number of events ever since the school
year has started and they have got a number of other events that are coming up in the
near future. So, without further ado I do want to turn it over to two of MYAC's leaders who
are here today to share some information about what MYAC has been up to and what
they are planning to do in the near future. So, we have with us today Joseph Leckie, a
senior from Kuna High School. Joseph is a MYAC vice-chair of government affairs. We
also have Caitlin Holdeman, a sophomore at Compass Charter High School, and Caitlin
is the vice-chair for community service. So, I will welcome them to come up and talk to
you all now.
Leckie: Mayor, Members of the Council. Thanks for having us today. As Sahand said
I'm Joseph Leckie and I serve as the government affairs vice-chair for MYAC.
Holdeman: Yes. And I'm Caitlin Holdeman. I am the community service vice-chair for
MYAC.
Leckie: And we put together a presentation with pictures and some of the stuff that
MYAC's been up to over the past couple -- sorry, technical difficulty. So, starting with
some of our regular business that we have gone to to get started.
Holdeman: So, we have heard -- we have held our first general council meetings of the
year. We have held two so far and so we have organized icebreakers to kind of break
the ice and get people into the meetings and start -- start our brainstorming and we work
to like gauge interest, both for government affairs and community service activities and
for guest speakers, so we really want to know like what the youth want and so we can
strive to get that done, like guest speakers that -- to talk about relevant topics that they
actually want to hear about.
Leckie: Another big goal for MYAC recently has been recruiting new members. As you
guys were aware, the COVID pandemic shut down a lot of events and MYAC was one of
those and we lost a lot of our active members during that. So, we have been trying to
organize events intentionally, so that we can bring in more people. We put in this plus
one system at many of our events where you can just bring a friend and, you know,
hopefully, the exciting event gets people to bring more people in and if they are interested
in MYAC, then, we provide information and let them join from here and so far we have
held a few events that we will get to here in the presentation.
Holdeman: And now we have some major events that we have done so far. So, we have
the MYAC kickoff. This was held -- held on the 30th of August at Wahooz. So, we had
an ice breaker activity, again, just to kind of get things rolling and getting everyone kind
of like more comfortable and so we kind of introduced MYAC to youth and their parents
that came there and we also use this event to invite people to the next event, the Treasure
Valley Youth Safety Summit. And, then, we finished it off with bowling, because youth like
bowling and having actual fun times after a lot of information is thrown at them.
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Leckie: I can confirm that. So, one of our biggest events of the year was the Treasure
Valley Youth Safety Summit, which we planned recently. Mid September. So, MYAC, as
our part, helped organize the event. We ran the check-in and answered any questions
people would have of where we are going, how this is going to work and, then, we were
able to actually participate in the event ourselves and it was really insightful. Another
thing that MYAC did was we got to host and even some of us got to moderate a panel of
local law enforcement. They were able to talk about some of the issues they thought
were pertinent for the youth today and that was really good and in addition we had some
guest speakers talk about pertinent issues to youth. The two main ones being mental
health and safe driving. And, then, we -- plus in addition to the speakers, we had two
main activities that are really meant to engage the youth. We had -- if you have seen
those inebriated goggles to try mimic what it's like being drunk. We did mini golfing with
those, which was surprisingly really pretty difficult and, then, we did texting and driving
while on the go karts and I know that was a lot of fun and it was really eye opening to see,
you know, just how distracted you can be while you are on your phone while driving.
Holdeman: And, then, most recent -- one of the most recent ones that we had was the
Walk To End Alzheimer's. So, this is an event they hold every year and so I -- so I was
able to reach out to the director of the walk and so this was our first community service
event of the year and we use like Google Forum to gather information about potential
MYAC members that would be interested in the event and, then, we were able to
coordinate with the director of the walk and get out there on Saturday and just have a
good time cheering people on and helping set up. And, then, most most recently --
yesterday -- we went to the Farmstead for about three hours. It was kind of our-- our first
attempt at team building slash bonding events, so we can kind of, you know, recruit new
members and kind of just get to know general council, because it can be kind of hard from
executive council to interact with the newer members and so we were there from 4:00 to
7.00 and because there was no regular MYAC meeting it was kind of a good opportunity
to still get together and that unstructured time kind of made it a little more fun for everyone.
Leckie: So, for our up and coming events that we have in the works, as some of you guys
are aware, we are going to be doing our City Council and, then, afterwards the school
board forum and that's coming up October 18th. MYAC is helping to run that and to get
the questions together and just put it on. Then a little bit later on the 21 st we are going
to set up a booth for the Trunk or Treat event that Meridian puts on. I don't think we have
fully decided yet, but we are thinking either a lost kid booth or a voter registration, just
giving out some information to people and, then, we are going to help with Rake Up
Meridian. I think the dates have been nailed down to a few dates at the end of October,
but we are going to help put that together and volunteer for it. Yeah. That's all the big
events that we have put on so far and what we are looking to do and would stand for any
questions if there are any.
Simison: Thank you. Council, any questions or comments?
Cavener: Mr. Mayor?
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Simison: Councilman Cavener.
Cavener: Nice to see both of you. Thanks for the update. It sounds like a lot is going on
and as you guys are kind of capitalizing on this new environment to recruit and grow and
I applaud you for it. Council, I just -- Joseph is a humble guy, but I just also want to let
everybody know in addition to his work on the youth council Joseph also serves on our
Transportation Commission and is just a great commissioner. He rode -- he and I rode
the bus out together when we did the ribbon cutting for these new electric buses. I just
think it's great that our students are getting engaged in using public transit and learning
more about our city. So, I appreciate the update. And, then, I just want to say I was at
the Alzheimer's walk on Saturday and you were spot on, the youth council members that
were there were incredibly kind and polite and encouraging and really made the event
great. So, nice work on that as well.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Mr. Cavener, I think you would have been in trouble if you didn't show up to that
event. One last thing. Great -- great job, guys. Honestly, I -- we are huge supporters of
MYAC and I am -- we are so grateful that -- you know, maybe COVID isn't quite an issue
as it was before as it relates to getting together and having activities and making a
difference in community. So, it's a -- it's an amazing deal when kiddos get together and
they --they brainstorm and they think of wonderful ways to impact community and I would
argue that most of the time you do it better than us and so great work. And one last thing.
We are going to be doing a Rake Up for Meridian as well as a Council, so great minds
think alike.
Simison: And, Council, if I could just add on, I mean with COVID last year, you know,
MYAC struggled with ways to stay engaged and involved in the remote and I want to
applaud those that did and, then, the team that really stepped in this at the end of the last
year school year and at the start of this school year to work on -- on finding new members.
MYAC has been really Renaissance heavy. You know, it just happens we have two non-
Renaissance members here presenting, but we have -- they have made some outreach,
they showed up. The things that weren't in here they showed up at registration this year
for West Ada and we are really working and encouraging kids to get in get involved and I
think that show -- was showcased in some of the people that showed up at some of the
things. So, now it's just finding ways to keep them engaged and moving forward, but
want to applaud those that are really committed to building MYAC back into it, but we
have also said it's not about the numbers, it's about the quality and what -- and the
engagement and the activities. So, just -- you know, this is a -- this is one of the things
we want to get back to doing was having regular interaction with Council as well. So,
appreciate that. Thank you. Appreciate it.
14. Community Match Agreement Between the City of Meridian and JST
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Manufacturing, Inc. Supporting the Idaho Tax Reimbursement
Incentive Act and Providing for the Reimbursement of $27,000 for
Completed Public Infrastructure Improvements
Simison: Okay. Next item on the agenda is Item 14 Community Match Agreement from
the city of Meridian and JST Manufacturing and I will turn this over to Tori.
Cleary: Good afternoon, Mr. Mayor, Members of the Council. Since you are six feet away
from me I'm going to go ahead and take this off during my presentation. Before you this
afternoon we have our community match agreement for your consideration between the
City of Meridian and JST Manufacturing. This agreement is in support of JST's Idaho tax
reimbursement incentive agreement. First I will talk a little bit about JST. They are a 40
year old Treasure Valley manufacturer of specialty machinery in the semiconductor,
optoelectronics, biomedical, food processing and other clean industries. They first
approached city staff in fall of 2019 looking to consolidate three different locations here in
Meridian. Eventually they decided upon a location over on Lanark just east of Eagle and
we connected them with Idaho commerce and letting them know that this tax
reimbursement incentive agreement was available for companies in the region. It's a
performance base agreement that they have with Idaho commerce and they are required
to create a minimum of 50 new jobs. So, part of the TRA requirement that's in the state
statute is for local communities to provide a community match, demonstrating the local
support for this company coming to their community. So, this community match
agreement is a little bit different from others that the city has done in the past. While the
city does certainly value and it's one of our priorities to create new family wage jobs and,
of course, it's nice to see new -- new consistent property tax revenue stream come in, we
do need to make a direct nexus to public purpose and that would be an expenditure that
that company or contribution that that company is making that serves the general public.
In this instance JST was required to provide an extended water line and a new fire
hydrant. Those are considered contributed capital improvements that are documented
by a surety agreement and a bond and those eventually do become city assets. So,
those, in fact, really do serve the general public and, again, these are above and beyond
what's required to serve their facility. JST's operations align with one of our four target
industry sectors that we have identified for the city and just as a reminder in case you
don't know or for anybody out there, our four target industry sectors are professional
services, healthcare, technology and advanced manufacturing and where JST falls into
is advanced manufacturing. They also tangentially serve the technology industry as well.
So, one of the requirements, as I said, is 50 new jobs and those 50 new jobs have to --
the wages for those have to average at or above the county average wage, which at the
time of JST's agreement was 50,464 dollars. That has -- as of July that's been increased
to I think around 56,400. But their agreement was approved by the state prior to that, but
just kind of an FYI going forward. But their average wage is 58,138 dollars. So, they will
be creating 50 new jobs. Capital investment of 4.7 million dollars. We estimate that that
annual real property tax increase -- and that's on the land and building -- will exceed
25,000 dollars a year. In addition to the property value they do have their assessed
personal property tax and that's on their equipment in their facility and that exceeds two
million dollars. They have paid 126,000 dollars in fees for development of the facility.
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Just want to also point out in your staff report these efforts do align with the economic
development action plan and also the citywide strategic plan. Specifically, our community
a match is proposed to be 27,000 dollars distributed over two years and that is following
confirmation that they met all their performance obligations with Idaho commerce under
that master TRI agreement and with that I will stand for any questions.
Simison: Thank you, Tori, for that thorough explanation. Council, any questions? Okay.
Thank you very much.
Cleary: Thank you.
15. Finance Department: Third-Party Billing Process Proposal Action
Simison: Final item on the agenda is Finance Department third-party billing process
proposal action. I will turn this over to Karie for a reminder of where we were and Council
discussion.
Glenn: Mayor and Council, appreciate you putting me back on the docket. I wanted to
circle back around for the third-party process disband request.
Simison: Karie, can you get a little closer to the mic.
Glenn: I didn't want to, you know, rehash the whole entire thing. If you have any other
questions. If there were things that you needed me to clarify. But we are at this point in
time looking for direction on do we proceed, do we disband, do you want us to go a certain
direction.
Simison: Council, questions, comments, discussion?
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Karie, I just had a question as you go through the numbers and appreciate the
-- the thorough document that you put together on this and, you know, we have been --
we have been doing this process here for several years now for third-party billing and
looking at a couple other communities around us. You know, looking at their write-off
percentage, you know, 5.882 for one community. The other one is .4407 and -- which
both are high and we are -- we are in the low category and is there going to be -- are we
going to be chasing credit -- you know, people who owe their bill or are -- will that not
happen?
Glenn: With the debt staying with the property we should not see that increase, because
regardless of who we are sending the bills to, regardless of what documents we are
chasing, the debt in Meridian stays with the property. So, the owner is ultimately liable
for that debt regardless. Those other communities that you are saying in the documents,
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they chase the person. So, if the renter moves out and even moves out of state, one --
once they go so far you can't -- you can't follow them . So, that's where the -- that's why
the increase in write-offs.
Hoaglun: Okay. Mr. Mayor, to follow up.
Simison: Councilman Hoaglun.
Hoaglun: Yeah. So, since we are after the owner -- the other communities don't do that.
They are collecting whoever was there?
Glenn: Yes. They chase the person.
Hoaglun: They chase the person, so -- okay. Just wanted to make sure I understood
that. So thank you.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Karie, remind me, was it your department's recommendation that we get rid of it
and that we grandfather the existing ones and --
Glenn: We would basically get rid of it, but we would phase it out. Rather than just as of
Monday morning we are no longer going to deal with it. We would phase it out. As -- as
renters, excuse me, move out we would just not update them back into a renter, it would
just get updated either into the owner or the property manager at that level and that's
where it would stay.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Karie, did you reach out to some of the larger -- the larger clients, maybe some
property management companies, to get their feedback on this change?
Glenn: Not just as a kind of call of arms type thing. We have just have kind of tickled a
little bit.
Bernt: Okay.
Glenn: Of course they--they don't want us to do that. It is easy to use the City of Meridian
as a collection agency on their behalf, rather than them kind of keeping track and acting
as the true property manager.
Bernt: Got it.
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Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: So, just as kind of a procedural question. Will the tenant or whoever is
occupying the property receive copies of the bill or is -- I mean are they able to look at
their usage? Are they -- do they -- you had mentioned last time that they can go online, I
believe, and take a look at the information; is that correct?
Glenn: Yes. If they have got -- if the property owner has given them the account number
and some basic information, they can go online and take a look at the usage and the bill
and the billings themselves.
Perreault: Okay.
Glenn: Yeah.
Perreault: Do we anticipate that the larger property management companies, for
example, will have the ability to answer those questions for the resident? Oftentimes the
owners aren't directly involved.
Glenn: And I think the reason they are not involved or they are not getting the information
is because they have offset at their -- they are telling us to send the information
somewhere else. So, if the -- if the owner or the property manager is getting the
information on a regular basis, then, yes, they -- we can help them understand it to where
they can learn it, rather than relying on us to know all the information.
Perreault: Okay.
Glenn: Did that -- and I'm not sure if that answered your question.
Perreault: Well, I just -- I think for a while it's -- it's not going to relieve staff time if tenants
are calling in saying I don't have a way to access my account and I can't get ahold of
anybody, because the property manager doesn't give -- have authorization to give me
access to the account numbers, et cetera.
Glenn: And I would -- I would agree with that. There will be a transition period.
Perreault: Okay.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Karie, somewhere in here you mentioned that, you know, there will be water
turnoffs. Can you -- can you give me some update on that, how that works in terms of --
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Meridian City Council Work Session
Item#1. October 5,2021
Page 12 of 19
if the property owner does not pay the bill, if we move to this, what's -- what's our process
for that tenant at the place that's going to get the water turned off?
Glenn: There would be no change. We send the bills out. You get your -- your monthly
bill, your second monthly bill, a third delinquent notice. If the -- if the utility bills are still
not paid the water would get shut off. We have -- we do have situations right now where
the tenant will call and say I pay my rent. The landlord is supposed to pay my bill.
Unfortunately, you need to talk to your landlord.
Hoaglun: Follow up, Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: And that's my concern if -- so, if we do away with it -- because it does occur
now. If that increases it just adds more of that situation where people will be calling in
and whatnot and, you know, in those -- sometimes it's unfortunate situations in which
family with small kids and different things like that and people are in a very difficult
situation -- no win, because their-- their owner is not -- not being responsive -- or property
owner is not being responsive, so -- is this -- to follow up again, Mr. Mayor.
Simison: Councilman Hoaglun.
Hoaglun: I mean is this a revenue situation? You know, when you talk about 1.25 FTEs
-- that 79,000. Water Department has, you know, some money invested, approximately
10,000 dollars for doing those meter reads for -- for the last time when -- when the bill is
owed. Because, you know, one way to do that, instead of just a 20 dollar fee for setup,
we could be charging them 20 dollars annually, which would raise 110 -- based on 5,500
accounts, that's -- that's 110,000 dollars, easily covering the cost of the -- of the program.
If we just go to 20 dollars every year there is an annual fee.
Glenn: Yeah. It was not -- the proposal was not brought forward to resolve revenue
issues or anything like that, it literally was brought to the table based on results of our
innovation team asking for process improvement requests. We did the whole sticky notes
all over the wall and in those trainings the rules were you did not throw money at it and
you did not throw staff at it. So, in order to meet those requirements of our innovation
training, the total disband is where we landed.
Hoaglun: Okay. Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: I guess, Karie, where -- where I'm having the conflict in my mind is the
innovation training and, then, we have the Meridian Way, you know, where we provide
outstanding public service and that's kind of the dilemma where I'm like, okay, are we
providing a service that's outstanding and maybe above and beyond to some degree and
that's why I look at, okay, if we are let's not have the rest of the ratepayers pay for it, but
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Meridian City Council Work Session
Item#1. October 5,2021
Page 13 of 19
have that being funded. So, that's kind of just the situation where I have this little mental
struggle.
Glenn: And I get that. I totally understand where you are coming from. I think as far as
the -- those of us that are dealing with it every day, we are feeling like it's not this great
excellent service. We are truly struggling to keep up with it. Just because of the -- the
interest in between every single property and the situations that arise with that property
each and every day.
Simison: So, Karie, to that point if you had more resources to deal with it and we were
charging adequately for the resources would that -- that's -- you know, personally I don't
want to see this go away. I think we should charge for what the cost is and if it takes more
people and we got to charge more. Eventually we are going to find out where the market
will or won't bear the service or it's always going to be passed on to the renter and the
landlords won't care what the cost is, because to them it's a value and if you want to rent
that's how they get -- that's how they are going to do it. But it's clear that we have not
been recouping our costs and maybe we were not putting enough staff resources into it
if that's what it is and the cost should be higher. You know, that's --
Glenn: There is definitely room for changes, implementations of different things. I mean
we -- I'm not going to throw the baby out with the bathwater. So, if the order is we will not
disband, we will continue, I'm back to the drawing board to keep -- keep things going and
make them better, so --
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: It seems to me, based on at least what's been shared, that there are -- and --
and the information that --that you -- or that Todd e-mailed to us, which thank you for that.
That was very thorough -- that there is pros and cons on either side and it sounds like the
pros of disbanding it and are outweighing the cons from the staff's perspective and I
appreciate that you come and say, hey, we want to do ourjob really well and we don't feel
like we are. Thank you for coming and talking to us about that, because we very much
appreciate that staff has a desire to do that. I agree with -- with the Mayor that I would
like to see this continue for a number of reasons and so are you able to -- help me -- help
us understand more what the -- what the cons are that you are -- what the tradeoff is in
terms of -- you are, obviously, experiencing some -- some frustration with the process.
So, if this goes away what is it that is improving and -- and how did you all balance that
with -- within not having that service? So, in other words, I'm under the impression and
the assumption that this is just going to create other challenges. Like we are just trading
off issues and we have to kind of decide which are the most manageable. Is that correct?
Glenn: If -- yes, you are correct. If it goes away we will have tons less paperwork that
we are trying to chase and even validate, because --just because the paper is turned in
or the form is turned in does not mean the information on that piece of paper is correct,
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Meridian City Council Work Session
Item#1. October 5,2021
Page 14 of 19
so we have to validate documents from all the tenants, all the renters -- or I mean all the
tenants, all the owners. We have to make sure there is a property management
agreement in place. This could mean one to -- anywhere from one to three final reads
just to get ready for the renter to move in, because somebody has messed up -- messed
up a date, you know, they are -- the tenant -- the tenant says they are moving in on one
day, the owner says, no, they are moving in on this day and now you have got these two
arguing over the date after we have already sent the water guys out to do, you know,
three final reads -- or three reads and prep. Then once they do move out, then, you have
got more final reads, more final bills. Well, I didn't move on -- out on this day. I don't want
to pay that$2.15 -- and that was a conversation we had last week. The final bill the renter
thought that was $2.15 higher than what it should have been based on the fact that the
owner told us that he moved out on this day, when he actually says he moved out the
next day. So, it's -- it's things like that that is becoming more and more and more and
more burdensome. If they go away, the owner or the property manager gets the bill, it's
up to them to keep track of who moved in when and disperse that bill however you see
fit.
Perreault: Thank you. That's helpful.
Hoaglun: So, Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: I just want to kind of follow up on your line of thinking and -- and I certainly don't
want to have staff that's frustrated and it's -- it's -- that's not a good working deal and so
that's why I just want to explore further. You know, if -- if you go to a 50 dollar annually
per account that they have to pay, you know, if it stayed at 5,500 customers there is
275,000 dollars. You can hire additional people to service -- well, we hope we can hire
additional people. It's kind of hard to hire people these days and knowing full well the
market would adjust, there will be people going, no, we are not paying 50 dollars. So,
even if you drop that down to 5,000 that's 200,000 -- you half it, let's say you go to 2,500,
which is less than half here -- 125,000 dollars. But I guess where I'm going with this --
throwing these numbers out is more staff the solution or is it truly that point where it
doesn't matter if you have more staff, the issues and frustrations will still remain, it's just
the new person that has to deal with them?
Glenn: I would agree with that. I would agree with that statement-- is that you are adding
more staff to the mix. It's just that many more people that are upset.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Just for clarification, is it a yearly fee or is it just a turnover of rental fee?
Glenn: We were anticipating that it would just be a turnover fee.
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Meridian City Council Work Session
Item#1. October 5,2021
Page 15 of 19
Bernt: Yeah.
Glenn: Basically an application fee and the way we have kind of laid it out as far as -- if
we go that route, we would actually charge that up front at the time of the direct -- the
billing directive, which would mean that would be the owner's responsibility, not keep
shifting the burden to the tenant.
Simison: And at the end of the day the fee has got to be the cost of the service. However
that is. So, it's going to be equal to whatever we decide the needs are to provide that
service.
Glenn: And that is something that Todd did commit to is that if -- if we went with the
additional application fee we would reevaluate that every year and adjust.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: I appreciate this dialogue. I -- from the data that we were presented before, part
of what makes me like your recommendation is the process that goes into it. I'm a process
guy and -- and your department thoroughly vetted pros and cons that we are all wrestling
with right now. So, I'm leaning towards going forward with what's being recommended
from the department. We are going to have data to track. If it blows up we can -- there
is nothing that says you couldn't pivot back and adjust policy again. So, in light of how
you got to this conclusion for me it seems worth giving it a shot if the pros outweigh the
cons. Certainly there is -- there is two sides to it, but it makes sense to give it a shot.
Glenn: With that statement, Councilman, the recommendation on the table being disband
or increasingly--our request was to disband. But the discussion has led towards increase
the fee.
Borton: Mr. Mayor, my -- the thought would be the recommendation to disband.
Glenn: Okay.
Borton: Going forward; right? (Technical audio problems.)
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Are we good? So -- so, I look at what we have done in the past with the innovation
team and the -- and what we have been able to accomplish and resources that we have
been able save and the efficiency that we have been able to better, especially -- I think
there was one situation in the Planning Department where we did an innovation project,
it really helped out with the processes that we were dealing with and so I think that we
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Meridian City Council Work Session
Item#1. October 5,2021
Page 16 of 19
have these processes in place for a reason and as a Council Member -- and I know we
are all different, I'm one of six, we all have our own opinions, but rely heavily on staff and
what they feel is correct and what they recommend and most of the time I agree,
sometimes not, but in this case I do, so I would support your recommendation.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault. And for the record we can save a lot of time,
resources, and processes by eliminating a lot of things.
Bernt: What are we waiting for?
Simison: Well, we may not like a lot of those things if we wanted to just for that point, but
-- yeah. Council Woman Perreault.
Perreault: So, I -- I echo the concerns that Councilman Hoaglun has presented. I have
a lot of -- I realize that we are probably not doing shutoffs frequently. I mean we usually
get notified when there is a shutoff, so I know it's not really frequent, but would it be
possible to implement a notice to the -- to the address that's being -- that's receiving the
warnings? So, if there warnings go to the owner or where ever that address -- mailing
address is, is it possible to also make sure notice goes to the property address?
Glenn: I could take a look at that, yes.
Perreault: I -- I -- that would make me significantly more comfortable that it goes out with
the first notice that's sent to the property, because -- and in some situations notices have
to be posted to the property itself if utilities are going to be shut off, so I think it would be
good to make sure that there is some sort of mailing to the resident -- to the property itself
and the other thing I want to mention is that we have approved quite a bit of -- of multi-
family and so I anticipate that this -- if we keep the program it's only going to get bigger
and more challenging, so --
Glenn: Multi-families are a non-issue because the multi-family -- that 32 unit building,
that bill goes to one person of-- the property manager of that building. So, those 32 units
are not getting notified of anything.
Perreault: Is it one bill for all the units or are they sent separately and managed separately
by the property management companies?
Glenn: One -- one bill per building per water meter.
Perreault: Are all new multi-families required to be set up that way or can they meter
them separately so the tenants pay them?
Glenn: They can do sub meters, but I believe City of Meridian typically has one large
meter for the entire building and, then, it would be up to the property manager to put sub
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Meridian City Council Work Session
Item#1. October 5,2021
Page 17 of 19
meters on them to where they would get their bill for the hundred -- hundred thousand
gallons and, then, they would be able to look at their own meters and determine. But, no,
we -- the City of Meridian wouldn't go down that far.
Perreault: Okay.
Cavener: Mr. Mayor?
Nary: Mr. Mayor, Members of the Council, this will require a change in ordinance,
because it is -- third party billing directives are ordinance -- I don't know if --
Johnson: Mr. Mayor. That's your microphone. We have informed IT that it's getting some
feedback from the cord.
Nary: So, you would likely have a public hearing. We have done it -- as we have done
in the past and we haven't really vetted it with the other agency -- or the other users of
the system. The property management might disagree that -- on whether and how that
-- their feelings about it. So, you can take the step that this is the directive and we will
draft a repeal and, then, we can notice it up for a public hearing and at least get some
feedback that way. But we can't just stop doing it. We can't just turn it off, because it is
an ordinance.
Simison: Mr. Cavener.
Cavener: Thank you, Mr. Mayor. I have struggled with this one. I appreciate, Karie, you
and Todd making time to kind of walk me through some of this. I think the conflict for me
has been -- I want to be really sympathetic to our staff to bring in what I think is a real
valid concern versus maintaining a program that seems to get a lot of use. But I met with
Finance, I kind of said that my philosophy is the user is ultimately the one that should be
worried about paying for it, not just the person who owns the building, but the person who
is using the product. So, I'm still struggling that -- because we are only presented really
right now with two options, either keep it as is or do away with it, to be supportive of either
one I think that -- we have kind of touched on this a little bit, that maybe there is some
opportunity for some modification -- appropriate, you know, fees and cost recovery that
would cover additional staff to help with that. Appreciate the --the challenge that you took
upon yourself to say we want to solve this problem without spending more money and
hiring more people and when you look at that with an issue like this there is only kind of
one solution that presents itself. To the question about an ordinance, I mean I have talked
to some property managers, much to like Karie said, they all are for the most part going
to be opposed to this. I don't think we are going to have any property managers that are
going to say that they think this is a good idea. But I'm certainly open to a public hearing
if we want to bring a revised change. I don't think I'm going to be supportive of it, but from
a -- from a process standpoint to allow for a public hearing for Council to gain additional
feedback before we render a decision, I wouldn't be opposed to that.
Hoaglun: Mr. Mayor?
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Meridian City Council Work Session
Item#1. October 5,2021
Page 18 of 19
Simison: Councilman Hoaglun.
Hoaglun: And one thing I have learned over the years, not just working for the city, but in
other jobs is you listen to people down in the trenches, because they are the ones doing
the battle, doing the work, and -- and when you learn more about what they do and the
situations they face, you know, it's -- it's something that you have to pay attention to and
need to listen to and -- and I appreciate, Karie, the -- you know, the dialogue and let me
kind of think out loud on some of these things and looking at options. I think following,
you know, Council saying we need to come back with an ordinance, I -- I can be supportive
of -- of coming back with an ordinance, seeing what people have to say, looking at the
numbers. I think Councilman Borton brings up a good point about, you know, we can
always -- if we do go that route, the route that you are recommending, to disband third-
party billing, we can always pivot later on if it -- if it doesn't work and one of the matrix I
would look at is that write-off percentage rate. You know, it's one of the things I'm
concerned about, because that -- that is -- you know, people aren't paying their bills and
somebody's going to have to pay for it and it will be the other ratepayers. So, I think if we
go to -- to that ordinance, have that drafted up, I'm good with that and have a hearing
and, then, go forward from there. So, that's my two cents.
Simison: Okay. We will bring it back in that forum for public hearing.
Glenn: Thank you so much.
Simison: Council, we reached the end of our meeting. Do I have a motion?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adjourn this meeting.
14. Community Match Agreement Between the City of Meridian and JST
Manufacturing, Inc. Supporting the Idaho Tax Reimbursement
Incentive Act and Providing for the Reimbursement of $27,000 for
Completed Public Infrastructure Improvements
Johnson: Mr. Mayor? My apologies. Item 14.
Bernt: Yes. We need to approve. Sorry. Forgot.
Simison: Okay. All right.
Bernt: Thanks for that reminder.
Borton: Mr. Mayor?
Page 22
Meridian City Council Work Session
Item#1. October 5,2021
Page 19 of 19
Simison: Councilman Borton.
Borton: As to Item 14, 1 move that we approve the community match agreement between
the City of Meridian and JST Manufacturing as presented regarding the Idaho Tax
Reimbursement Incentive in the amount of 27,000 dollars.
Bernt: Second the motion.
Simison: I have a motion and a second to approve the agreement. Is there any
discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it.
The agreement item is agreed to.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Simison: Now do I have a motion?
Bernt: Thank you, Chris, for that reminder. I forgot. Mr. Mayor, I move that we at this
time for sure, one hundred percent, adjourn the meeting.
Simison: I have a motion to adjourn the meeting. All in favor signify by saying aye.
Opposed nay. The ayes have it. We are adjourned.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:20 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
10-19-2021
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Page 23
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approve Minutes of the September 20, 2021 City Council Joint Meeting with
Ada County Highway District Commissioners
Meridian City Council-Ada County Highway District Commission-Joint Meeting
Item#1. September 20,2021
Page 20—20
Simison: Any further questions?
Goldthorpe: Thanks, Tom.
Simison: All right. Then with that we have reached the end of our agenda. Do I have a
motion to adjourn?
Goldthorpe: Before you do I would like to thank us all for being here and having such a
good discussion.
Bernt: Yes, I would echo that, Chairman Goldthorpe. I appreciate your efforts, the
director's efforts and staff's efforts. It was a productive meeting and I want to thank you
guys for coming in to speak with us and also there is still a bunch of food back there, so
feel free to have a little dinner before you leave. Seconds for you. Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adjourn the meeting.
Hoaglun: Second the motion.
Simison: Motion and second to adjourn the meeting. All in favor signify by saying aye.
Opposed nay. The ayes have it. We are adjourned.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 7:02 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
10 / 05 / 2021
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Page 23
77
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AGENDA ITEM
ITEM TOPIC: Columbia Trust Limited Liability Company (Sawtooth Landing) Full Release of
Water and Sewer Easements
ADA COUNTY RECORDER Phil McGrane 2021-144951
BOISE IDAHO Pgs=1 NIKOLA OLSON 10/06/2021 09:13 AM
CITY OF MERIDIAN, IDAHO NO FEE
Sawtooth Landing
ESMT-2021-0107
FULL RELEASE OF EASEMENT
TYPE OF EASEMENT BEING RELEASED: Sewer and Water
GRANTEE: CITY OF MERIDIAN
GRANTOR: Columbia Trust Ltd. Liability Co. INCLUDING SUCCESSORS AND ASSIGNS
WHEREAS, by easement dated March 20th 2017 and recorded as Instrument
Number 2017-105825 in the records of Ada County, State of Idaho, an easement of the
type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho
Municipal Corporation, over and across the real property legally described therein.
WHEREAS,the continuance of this easement is no longer necessary or desirable.
NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate,
relinquish, release and abandon the said rights and easements hereinabove referred to and described, with
the intent that the same shall forthwith cease and be extinguished.
IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its
proper officers thereunto duly authorized this 5th day of October 2021
CITY OF MERIDIAN
Robert k Simi on ay -05-2021
c 1
SEAT.
Attest by Chr Johnson, ` ' rk 10-05-2021
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 10-05-2021 (date) by Robert E. Simison and
Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
CHAl4LE1VE it#1Al'
9
COMMISSION#67390
NOTARY PUBLIC Notary Signature
STATE OF IDAHO My Commission Expires: 3-28-2022
MY COMMISSION EXPIRES 3128122
Version 01/01/2020
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Gander Creek North No. 1 Pedestrian Pathway Easement No. 1
ADA COUNTY RECORDER Phil McGrane 2021-144952
BOISE IDAHO Pgs=7 NIKOLA OLSON 10/06/2021 09:14 AM
CITY OF MERIDIAN, IDAHO NO FEE
Gander Creek North No. 1
ESMT-2021-0100
PFF)ES]'RIAN
THIS AGREEMENT made this r. &t day of l
—, a _ �t,. ��;
hereina, et, rQf'°rred trr a wzt"imnioC", aErsd Ole City of Wridiaii, art Idaho ninnic.ip l coil oration
hercintafter rei rred fo as a"Graantee"
WITNESSETH: _x
WHEREAS, Grantor is;the owner of real property on portions of which the City of Meridian
desires to establish a public pathway;and
WHEREAS, the;Grantor- desires to grant an easement to establish a public pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS,.Grantor shall construct the pathway improvements Capon the easement described
herein and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant canto the Grantee an easement on the following property,
described on Exhibit A" and depicted on Exhibit "B" attached hereto and incorporated
herein,
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway
easement :for multiple-Use non-motorized recreation, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR'hereby covenants and agrees that it will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would`interfere with the use of said easement, for the purposes-stated
herein.
IT IS EXPRESSLY Y UNDERSTOOD AND AGREED, by and,between the parties hereto,that
the Granter shall repair and maintain the pathway.improvements.
THE GRANTOR hereby covenants and agrees with the Grantee that should any Dart of the
easement hereby granted become part of, or lie within the boundaries of any public street, .
Pedestrian Pathway Easement REV. 01/01/2020
then, to such extent such easement hereby granted which lies within such boundary thereof or i
which is a part thereof, shall cease and become null and void and of no further effect and shall
be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfiilly seized and
possessed of the aforementioned and described tract of land, and that it has a good and lawful
right to convey said easement, and that it will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and
ear first hereinabove written.
4SATEYOF
N OR: BILTMOPE COMPANY
IDAHO )
) ss
County of Ada )
This record was acknowledged before me on $ 1 (date) by Vt pry_
(name of individual), [complete the following if signing in a representative capacity, or strike
the following if signing in an individual capacity] on behalf of R11
(name of entity on behalf of whom record was executed), in the following representative
capacity: MOlX)OW Cr (type of authority such as officer or trustee)
(stamp)
otary Signatur
►Ixtt4#�##+��� My Commission Expires:
S
_ MY COMMISSION F:
X
rxw
x
Pedestrian Pathway Easement REV. O1/01/2020
Page 28
i
i
GRANTEE: CITY OF MERIDIAN
i
Robert E. Simison, Mayor 10-05-2021
Attest by Chris Johnson, City Clerk 10-05-2021
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 1010-052021 (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
Notary Signature
My Commission Expires_ 3-28-2022
Pedestrian Pathway Easement REV. 01/01/2020
Item#3.
EXHIBIT A
Description for
City of Meridian Pathway Easements
Gander Creek North Subdivision
September 8, 2021
A portion of the North 1/2 of the Northeast 1/4 of Section 32, Township 4 North,
Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho, more
particularly described as follows:
Commencing at a brass cap monument marking the Northeast corner of said
Section 32 from which an aluminum cap marking the North 1/4 corner of said Section
32 bears North 89022'01" West, 2642.73 feet; thence South 89'14'13" West, 1,026.13
feet to REAL POINT OF BEGINNING `C';
thence South 00037'59" West, 29.00 feet;
thence North 89022'01" West, 115.68 feet;
thence South 24031'28" West, 17.79 feet;
thence South 00037'59" West, 86.25 feet;
thence North 44°22'01" West, 18.38 feet;
thence North 00037'59" East, 95.69 feet;
thence North 45037'59" East, 32.28 feet to the south right-of-way line of W.
McMillan Road;
thence on said south right-of-way line, South 89022'01" East, 113.06 feet to the
REAL POINT OF BEGINNING `C'.
Containing 4,987 square feet or 0.11 acres, more or less.
AND
A portion of the North 1/2 of the Northeast 1/4 of Section 32, Township 4 North,
Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho, more
particularly described as follows:
xy_
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GIS T<-�i '
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ry {r
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Page 1 of 3 ^-
Page 30
Item#3.
Commencing at a brass cap monument marking the Northeast corner of said
Section 32 from which an aluminum cap marking the North 1/4 corner of said Section
32 bears North 89022'01" West, 2642.73 feet; thence South 79058'42" West, 1,173.66
feet to REAL POINT OF BEGINNING `D';
thence continuing South 00023'35" West, 6.00 feet;
thence North 89022'01" West, 113.24 feet;
thence South 00036'35" West, 341.82 feet;
thence South 11 049'37" East, 23.93 feet;
thence 20.45 feet along the arc of a curve to the left having a radius of 840.70
feet, a central angle of 1°23'38" and a long chord which bears North 79036'36" West
20.45 feet;
thence North 00036'35" East, 367.72 feet;
thence South 89022'01" East, 128.22 feet to the REAL POINT OF BEGINNING
Containing 6,272 square feet or 0.14 acres, more or less.
AND
A portion of the North 1/2 of the Northeast 1/4 of Section 32, Township 4 North,
Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho, more
particularly described as follows:
Commencing at a brass cap monument marking the Northeast corner of said
Section 32 from which an aluminum cap marking the North 1/4 corner of said Section
32 bears North 89022'01" West, 2642.73 feet; thence South 63040'26" West, 1,440.97
feet to REAL POINT OF BEGINNING `E';
thence South 24010'26" West, 102.33 feet to the north right-of-way line of Five
Mile Creek as described in a Deed recorded May 1811, 1917 as Instrument No. 69135,
records of Ada County, Idaho;
thence 20.63 feet along the arc of a curve to the left having a radius of 673.70 feet, a
central angle of 1045'17" and a long chord which bears North 82041'05" West 20.63
feet;
Page 2 of 3 ' McC `
Page 31
Item#3.
thence North 06026'17" East, 13.97 feet;
thence North 24010'26" East, 100.20 feet;
thence 11.24 feet along the arc of a curve to the left having a radius of 783.70
feet, a central angle of 0"49'17" and a long chord which bears South 80°55'09" East
11.24 feet;
thence South 34009'04" East, 15.45 feet to the REAL POINT OF BEGINNING
`E'.
Containing 2,638 square feet or 0.06 acres, more or less.
End of Description.
a 1 77 o
OF o
R Mco�t
Page 3 of 3
Page 32
Item#3. BASIS OF 13EARING EXHIBIT B
L8
. ., , "N 8922'O 1"W 26 42.73. '• ., ,. . ,, . 8.29 S.28
S.32 W- MCMILLAN ROAD -' 5,32 . 3
'1 L118�
7� REAL POINT OF,`' `
a , w�l 2 BEGINNING 'C' ••
BLOCK 1
� ao BL�y+
J " 2
LINE TABLE
2 `
LINE BEARING LENGTH
W. LOS FLORES DR. 128.22' L1 SO'37'59"W 29.00
589'22'01�E -REAL POINT OF
BEGINNING 'D' L2 N89'22'01"W 115.68
L10 L9 ---. -
L3 S24'31'28"W 17.79
L4 SO'37'59"W 86.25
- L5 N44'22'01"W 18.38
L6 NO'37'59"E 95.69
04
n 00 L7 r N45'37'59"E 32.28
M L8 S89'22'01"E 113.06
M
L9 SO'23'35"W 6.00
o BLOCK 4 "
L10 N89'22'01"W 113.24
r
BLOCK 3 o v0i , L11 S11'49'37"E 23.93
z
:moo L12 S24'10'26"W 102.33
L13 N6'26'17"E 13.97
L14 N24'10'26"E 100.20
L15 S34'09'04"E 15.45
.` L16 S89'14'13"W 1026.13
L15 C9
�3
REAL POINT OF NV LAly�
f BEGINNING 'E' W A4A
�OBfw�
BLOCK 6 [� 'A � � p-
-
C;2. CCA `
FIVE MILE CREEK CURVE TABLE
CURVE LENGTH RADIUS DELTA CHORD BRIG. CHORD DIST.
C1 20.45 840.70 1'23'38" N79'36'36"W 20.45
C2 20.63 673.70 1'45'17" N82'41'05"W 20.63
C3 11.24 783.70 0'49'17" I S80'55'09"E 11.24
EXHIBIT DRAWING FOR JOB NO.
d
IDAHO ,9-D,3
SURVEY AAdaw.EMERALQST. CITY OF MERIDIAN PATHWAY EASEMENT jD
ET 3
6o8)846-8570 04 GANDER CREEK NORTH SUBDIVISION _ _ OF 1
GROUP, LLC LOCATED IN THE N 1/2 OF THE NE 1/4 OF SECTION 32, T.4N., R.1W., B.M.,CITY OF MERIDIAN, ADA COUNTY, IDAHO
�- - - - Page 33
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Mile High Pines Offsite Water Main Easement
ADA COUNTY RECORDER Phil McGrane 2021-145139
BOISE IDAHO Pgs=5 NIKOLA OLSON 10/06/2021 11:45 AM
CITY OF MERIDIAN, IDAHO NO FEE
Mile Hlgh Pines (Offsite)
ESMT-2021-0108
WATER MAIN EASEMENT'
THIS Easement Agreement, made this 5th day of October, 20 21 betweenVlper investments,CI.0
("Grantor"),,and the City'ofMeridian,an Idaho Municipal Corporation("Grantee");
WHEREAS,the.Grantor desires to provide a water main right-of-way across:Ahe premises and
property heteinafter particularly bounded and described, and
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others;and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;,
NOW, THEREFORE, in consideration.of the benefits to'b.received by the'Grantor, and other
good and valuable consideration, the Grantor does hereby give, .grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of water mains
over and,across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of'construction and operation of water mains
and their. allied facilities, together Wit 'their maintenance, :repair and replacement at the
convenience of the-Grantee,with the free tight of access-to such facilities at any and all times.
TO.HAS AND TO HOLD, the said easement and right-of-way unto the said Grantee, its
successors and assigns forever..
IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that
after.making xepairs or performing other maintenance, Grantee shall.restore the area of the
easement and Adjacent- property to that ekistent prior to undertaking such repairs and
maintenance. However, Grantee shall.not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that-was placed there in violation
of this easement.
THE GRANTOR covenants.and agrees that Grantor,will not place or allow to be placed any
permanent structures,trees,brush,or perennial shrubs or flowers within the area described for
this easement, which.would interfere with the use of said easement;, for the purposes stated
herein.
THE GRANTOR covenants and agrees.with the Grantee that should,any part of the.right=of-
way and.easement hereby granted shall become pant city or lie within the boundaries of any
Water Main Easement Version 01/01/2020
public street, then, to such extent, such right-of-way and easement hereby granted which lies
within such boundary thereof or which is a part thereof; shall cease and become null and void
and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and
possessed of the aforementioned and described tract.of land, and that Grantor has a good and
lawful right to convey said easement, and. that Grantor will warrant and forever defend the
title and quiet possession thereof against the lawful claims of all persons whomsoever.
THE COVENANTS OF GRANTOR made herein shall he binding upon Grantor's successors,
assigns,heirs,personal representatives,purchasers.,or transferees of any.kind.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures.the day and year first herein above written.
GRANTOR:
--Corey D. rton, Vipe Investments, LLC.
STATE OF IDAHO )
ss
County of Ada
This record was acknowledged before me on (date) by ccreyMsarian
(name of individual), (complete the following if signing in a representative capacity, or strike
the following if signing in an individual capacity] on behalf of viper tnveatmenle LLG
(name of entity on behalf of whom record was executed), in the following representative.
capacity: meter (type of authority such as officer or trustee)
Notary Signature.
%. P My Commission.Expires:. �-bs
MY COMMISSION
EXPIRES 6-5-2022
i C).p cP :• o
ID� '�4\�
iN;M?11�,�y,�
Water Main Easement. Version 01/01/2020
GRANTEE:. CITY OF MERIDIAN
Robert E.S.imison,Mayor 10-05-2021
Attest by Chris Johnson,City Cleik 10-05-2021
STATE OF IDAHO,
ss..
County of Ada
This record was acknowledged before, me on 10-05-2021 (date) by Robert E. Simis.on
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
Notary.Signatilre-
My Commission Expires. 3-28-2022
Water Main Easement Version.'01/0.1/2020
Item#4.
.Exhibit A
Description for
Water Main Easement
Mile High Pines Subdivision
September 14, 2021
A portion of the Southeast 1/4 of the,Northeast 1/4 of Section 10, Township 3
North, Range 1 West,Boise Meridian, City of'Merldian,Ada County, Idaho more
particularly described as follows: l
i
Commencing at the East 1/4,comer of said Section i0 from which the Center
114 corner of said Section 10 beans North 89°36'02"West; 2655.68 feet; thence North
83°53'14" West, 316.07 feet to the REAL.POINT OF'BEGINNING;
thence South 82032-4111 West; 20.19 feet; I
thence North 00023'58" East, 44- 9 feet; !
thence South 89036'02" East,20.00 feet;
thence South 00023'58"West, 41.53 feet to the REAL. POINT OF BEGINNING, 1
Contahling.858 sq.ft., more or less'.
End of Description.
LA
ST6y ' E
o i
Cr 11779
MCC
Page 1 of i
E
4
t
Page 38 �
i
Item#4.
1� SCALE: 9"=6Q'
Exhibit B
0 10 30 60 126
� f
� 1
L3 �
z
� z 1
I
L'1
C 1/4 REAL POINT O 14"W
BEGINNING 31B4O7� 1/4
S.10• ——— _.
s.10 S;T1
•• ,BA51S O1= BI=ARING. ..
• N89'36'02"W 2655.68'
i
i
LINE TABLE
LINE BEARING' LENGTH LAN��
Ll 58232'41"W 20.19 �5 ��C1N5
L2 'N0723'580E 44.29 `
L:3 'S89'36 02 E 20,aq CL
U?��'� {�o I
L4 50'2.358"VJ 41.53
ar o1= �o
M. McCP,
1
IDAHO EXHIBIT 'DRAWNG FOR JOB 1014 i
MSW.��sT.
WATER MAIN EASEMENT 21-�4W
SURVEY
801SE,�AFIO63794 SHEET ND.
��++
1 (M)8 MILE HIGH PINES SUBDIVISION . 1 GROUP, LLC A-PO"ON OF THE SO^OF THE NEI/4 OF S€CTtON 1% owe. DATE i
T.3l., UK. S.M. ciTy DF I1vwAN,ADA CLOWN, IDAHO 9/14
Page 39
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Ridenbaugh at Southerland Farms No. 4 Pedestrian Pathway Easement
ADA COUNTY RECORDER Phil McGrane 2021-144953
BOISEIDAHO Pgs=5 NIKOLA OLSON 10/06/2021 09:17 AM
CITY OF MERIDIAN, IDAHO NO FEE
Sutherland Farms No. 4 (Ridenbaugh)
ESMT-2021-0109
PEDESTRIAN PATHWAY EASEMENT
THIS AGREEMENT, made this dDp=�day of)",, 20a I , between Sutherland Downs HOA
hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation,
hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian
desires to establish a public pathway; and
WHEREAS, the Grantor desires to establish a public pathway and provide connectivity to
present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement described
herein; and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant unto the Grantee an easement on the following property,
described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated
herein.
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway
easement for multiple-use non-motorized recreation, with the free right of access to such
facilities at any and all times. Any improvements that the GRANTEE wishes to make within
this easement at any time in the future must be approved by the Sutherland Downs HOA.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes
stated herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantor shall repair and maintain the pathway improvements.
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the
easement hereby granted become part of, or lie within the boundaries of any public street,
Pedestrian Pathway Easement REV. 01/01/2020
Item#5.
then, to such extent such easement hereby granted which lies within such boundary thereof or
which is a part thereof, shall cease and become null and void and of no further effect and shall
be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and lawful
right to convey said easement, and that it will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and
year first hereinabove written.
GRANTOR: Sutherland Downs HOA
Lori Jones,President
STATE OF IDAHO }
) ss
County of Ada )
This record was acknowledged before me on C (date) by Leo' oh)c S
name of individual [complete the ollowin i 'si a representative capacity, or strike
( )� � P .f g f g g P P �
the following if signing in an individual capacity] on behalf of �P.K }Zz.4 c S l Dn
(name of entity on behalf of whom record was executed), in the following representative
capacity: PSI (type of authority such as officer or trustee)
1staMD)-
KIMBERLy CLARKE
NOTARY PUBLIC-STATE OF IDAHO Notary Signature
COMMISSION NUMBER 44240 My Commission Expires:
k�
MY CO1 MISSION EXPIRES 4-13 2023
Pedestrian Pathway Easement REV. Page 42
GRANTEE: CITY OF MERIDIAN
Robert E. Simison, Mayor 10-05-2021
Attest by Chris Johnson, City Clerk 10-05-2021
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 10-05-2021 (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
Notary Signature
My Commission Expires: 3-28-2022
Pedestrian Pathway Easement REV.
Item#5.
EXHIBIT A
Legal Description
This common area lot is legally described as all of Lot 45,Block 11, Sutherland Fanns
Subdivision No. 4 as depicted on the Plat recorded in Book 92, Pages 10988 through 10990, in
the office of the Recorder, Ada County Idaho.
(This lot is titled under and managed by Sutherland Downs HOA).
Page 44
Item#5.
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to s�sdSi � i a s• Fd� .r�ae"aF 'a $ �� 7W Q
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Page 45
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Final Plat for Edington Commons No. 2 (FP-2021-0048) by Conger Group, Located
on the East Side of N. Linder Rd., North of W. Ustick Rd.
Item#6.
E IDIAN:---
IDAHO
C�
MEMO TO CITY COUNCIL
Staff Contact:Sonya Allen Meeting Date: October 5, 2021
Topic: Final Plat for Edington Commons No. 2 (FP-2021-0048) by Conger Group, Located
on the East Side of N. Linder Rd., North of W. Ustick Rd.
Request:
Final plat consisting of 46 buildable lots and 9 common lots on 5.75 acres of land in the R-15
zoning district.
Information Resources:
Click Here for Application Materials
Page 47
Item#6.
STAFF REPORT C�I
w IDIAN --
COMMUNITY DEVELOPMENT DEPARTMENT .►A H O
HEARING 10/5/2021 Legend
DATE: 0
ProjEot Lacfl-fior
TO: Mayor&City Council
FROM: Sonya Allen,Associate Planner
208-884-5533
SUBJECT: FP-2021-0048
Edington Commons No. 2
LOCATION: East side of N. Linder Rd.,north of W.
Ustick Rd., in the SW 1/4 of Section 36,
Township 4N.,Range 1 W.
I. PROJECT DESCRIPTION
Final plat consisting of 46 buildable lots and 9 common lots on 5.75 acres of land in the R-15 zoning
district.
II. APPLICANT INFORMATION
A. Applicant:
Sophia Durham, Conger Group—4824 W. Fairview Ave., Boise ID 83706
B. Owner:
C4 Land,LLC—4824 W.Fairview Ave.,Boise,ID 83706
C. Representative:
Same as Applicant
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat(H-2019-0109)in accord with the requirements listed in UDC 11-6B-3C.2.
In order for the proposed final plat to be deemed in substantial compliance with the approved
preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the
amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of
buildable lots and the amount of common open space area is the same. Therefore, Staff deems the
proposed final plat to be in substantial compliance with the approved preliminary plat as required.
Page 1
Page 48
Item#6.
IV. DECISION
Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this
report.
Page 49
Item#6.
V. EXHIBITS
A. Preliminary Plat(dated: 1/8/2020)
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Page 50
Item#6.
B. Final Plat(dated: 8/16/21)
PLAT SHOWING BOOK_,PAGE
EDINGTON COMMONS SUBDIVISION NO.2
A PORTION OF LAND LOC4TED IN THE W1/2 SWI14 SW]/4 OF SECTION 36, PLAT NnrEs
------ T.4N.,R.1 W.,B.M.,CITY OF MERIDIAN,ADACOlINTY,IDAHO
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Page 51
Item#6.
C. Landscape Plan(dated: 8/14/2020)
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Page 7
Page 54
Item#6.
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Page 55
Item#6.
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst.
#2020-044056) and preliminary plat(H-2019-0109)applications approved for this site.
2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years
of the City Engineer's signature on the previous phase final plat(by July 15, 2023); or apply for a
time extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Sawtooth Land Surveying, LLC, stamped by Kevin M.Borah, dated:
8/16/2021,included in Section V.B shall be revised as follows:
Plat Notes:
a. Note#7: Include the recorded instrument number of the ACHD license agreement.
b. Note#8: Include in the note that the lot is encompassed by a perpetual ingress/egress
easement benefitting Lots 9-12,Block 5.
c. Note#13: Include the recorded instrument number of the ACHD sidewalk easement.
d. Note#15: Correct plural references to the common driveway(there is only one).
Legend:
e. Include recorded instrument number of the ACHD sidewalk easement.
A copy of the revised plat shall be submitted for City Engineer signature.
5. The landscape plan prepared by Jensen Belts Assoc., dated 08/14/2020, included in Section V.C,
shall be revised as follows:
a. Include the linear feet of parkways and required&provided trees in the calculations table on
Sheet L2 of the landscape plan that demonstrate compliance with the standards listed in UDC
11-3B-7C.
b. Include landscaping adjacent to the pathway on Lot 23,Block 2 in accord with the standards
listed in UDC 11-313-12C per preliminary plat condition#3f.If trees aren't allowed within
the drainage easement, the lot should be widened a minimum of S feet to accommodate the
required trees and shrubs.
6. Construction of the common driveway on Lot 8,Block 5 shall comply with the standards listed in
UDC 11-6C-3D. The lots accessed via the common driveway(i.e. Lots 9-12,Block 5) shall have
setbacks consistent with that shown on the exhibit in Section V.D.
7. All single-family attached structures shall comply with the design standards listed in the
Architectural Standards Manual. An application for Design Review shall be submitted and
approved for all attached dwellings prior to submittal of building permit applications.
8. All homes along the west perimeter boundary of the development adjacent to N. Linder Rd. (i.e.
Lots 16-22,Block 2)shall be restricted to a single-story in height per the Development
Agreement.
Page 9
Page 56
Item#6.
9. Provide address signage at the entrance to the common driveway on Lot 8,Block 5 at the public
street for homes accessed by the common driveway for emergency wayfinding purposes; and sign
the common driveway with"No Parking—Fire Lane"signs as set forth in IFC D103.6 Signs.
10. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
11. All fencing shall comply with the standards of UDC 11-3A-7C.
12. Emergency access shall be provided in accord with the emergency fire access plan shown in
Section V.E.
13. All single-family attached structures shall comply with the design standards listed in the
Architectural Standards Manual. An application for Design Review shall be submitted and
approved for all attached dwellings prior to submittal of building permit applications.
14. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or
development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. Common driveways with 4 or more lots need to have a private sewer line that will be the
responsibility of the HOA to maintain.A manhole in the common driveway located at the property
boundary is required with a lid that says"Private"
General Conditions:
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer mains
is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy of
the structures. Where approved by the City Engineer, an owner may post a performance surety for
such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC
11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing,
landscaping, amenities,pressurized irrigation,prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final
plat signature. This surety will be verified by a line item cost estimate provided by the owner to the
City. The applicant shall be required to enter into a Development Surety Agreement with the City
of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or
bond. Applicant must file an application for surety, which can be found on the Community
Page 57
Item#6.
Development Department website. Please contact Land Development Service for more
information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety
agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that
may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill,where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.
The design engineer shall provide certification that the facilities have been installed in accordance
with the approved design plans.This certification will be required before a certificate of occupancy
is issued for any structures within the project.
17. At the completion of the project,the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor's
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator
at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather
Page 11
Page 58
Item#6.
dedicated outside the plat process using the City of Meridian's standard forms. The easement shall
be graphically depicted on the plat for reference purposes. Submit an executed easement (on the
form available from Public Works),a legal description prepared by an Idaho Licensed Professional
Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x
I F map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the
plat referencing this document. All easements must be submitted,reviewed,and approved prior to
signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any wells that will not continue to be used must be properly abandoned according to Idaho Well
Construction Standards Rules administered by the Idaho Department of Water Resources. The
Developer's Engineer shall provide a statement addressing whether there are any existing wells in
the development, and if so, how they will continue to be used, or provide record of their
abandonment.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC
11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Page 59
77
E IDIAN
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AGENDA ITEM
ITEM TOPIC: Final Plat for Inglewood Subdivision No. 2 (FP-2021-0037) by McNeil Engineering,
Located at 3220 E. Victory Rd.
Item#7.
C� fIEN ,
IN1,
IDAHO
MEMO TO CITY COUNCIL
Staff Contact:Sonya Allen Meeting Date: October 5, 2021
Topic: Final Plat for Inglewood Subdivision No. 2 (FP-2021-0037) by McNeil Engineering,
Located at 3220 E. Victory Rd.
Request:
Final plat consisting of 3 buildable lots on 2.88 acres of land in the C-C zoning district.
Information Resources:
Click Here for Application Materials
Page 61
Item#7.
STAFF REPORT C�I
w IDIAN --
COMMUNITY DEVELOPMENT DEPARTMENT .►A H O
HEARING 10/5/2021 Legend - 1�
DATE:
Project Lcofl3ton
TO: Mayor&City Council
FROM: Sonya Allen,Associate Planner
208-884-5533
SUBJECT: FP-2021-0037 '
Inglewood No. 2—FP
LOCATION: 3220 E.Victory Rd., in the SW 1/4 of
Section 21,T.3N.,R.IE.
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I. PROJECT DESCRIPTION
Final plat consisting of three(3)buildable lots on 2.88 acres of land in the C-C zoning district. This is
the second of two phases of development for this project.
II. APPLICANT INFORMATION
A. Applicant/Owner:
Cody Williams,McNeil Engineering—8610 Sandy Parkway, Ste. 200, Sandy,UT 84070
B. Owner:
Jim Petersen, Gold Stream, LLC— 197 West 4860 South, Salt Lake City,UT 84107
C. Representative:
Same as Applicant
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat and
associated conditions of approval as required by UDC 11-6B-3C.2. There are six(6)buildable lots
shown on the approved preliminary plat vs. three(3)buildable lots shown on the proposed final plat.
Because the number of buildable lots did not increase, Staff finds the proposed final plat is in
substantial compliance with the approved preliminary plat as required.
Page 1
Page 62
Item#7.
IV. DECISION
A. Staff-
Staff recommends approval of the proposed final plat with the conditions of approval in Section
VI of this report.
V. EXHIBITS
A. Preliminary Plat(date: 8/27/2019)
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Page 63
Item#7.
B. Final Plat(date: 4/6/2021)
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Page 64
Item#7.
INGLEWOOD SUBDIVISION NO.2
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COMMISSIONERS ACCEPTANCE
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Page 65
Item#7.
C. Landscape Plan(date: 8/17/2021) f e
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Page 5
Page 66
Item#7.
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development [H-2019-0090(DA#2019-124424)].
2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years
of the City Engineer's signature on the previous phase final plat(by May 4, 2023)in accord
with UDC 11-6B-7 in order for the preliminary plat to remain valid; or,a time extension may
be requested.
3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat shown in Section V.B prepared by Rob O'Malley,T-O Engineers, stamped on
2/18/2020 by, shall be revised as follows:
a. Note #6: ". . . at the time of issuance of an individual building permits or- as-spay
approved and/or-required, or-as shovi%en this p!W'
b. Note#9: "Lots 1, 2, &4 3 are subject to a 41.00' foot right of way . . ." (there is no Lot 4
-replace 4 with 3)
c. Note#10: "Lots 1 2;& 3-,,&-4 are subject to a 30.00 foot wide perpetual ingress/egress . .
d. Note #11: "Access to E. Victory Road and S. Eagleis prohibited unless approved by
Ada County Highway District and the City of Meridian."
e. Note #12: "Lots shall not be reduced in size without prior approval from the health
authority and the City of Meridian."
f. Depict 25-foot wide street buffers along S.Eagle Rd.&E.Victory Rd. on a common lot(s)
or on a permanent dedicated buffer(s), maintained by the property owner or business
owner's association in accord with UDC 11-3B-7C.
g. Remove the two (2)private streets (i.e. E. Alta Hills Ln., S. Falconers Ln. and E. Shergar
Ln.)from the face of the plat.Private streets are not allowed to connect to an arterial street
per UDC 11-3F-4A.2; these can be drive aisles. The private streets shown were not
previously approved.
h. Remove the parcel numbers from the face of the plat and all other non-survey related
depictions/notes. See Final Plat checklist for items that need to be depicted on the plat.
Please submit an electronic copy of the revised final plat with the application for City Engineer
signature on the final plat.
5. The landscape plan shown in Section V.C, dated 8/17/21, prepared by McNeil Engineering,
shall be revised as follows:
a. Remove all trees&bushes from the street buffer along S.Eagle Rd.that are depicted within
the 15-foot wide ingress-egress easement along the northern boundary of the site.
b. Remove the private street names and the non-street buffer landscaping from the plan.
Please submit an electronic copy of the revised landscape plan with the application for City
Engineer signature on the final plat.
Page 6
Page 67
Item#7.
6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. A Street Light Plan will be required with the submittal of the civil construction plans and
reviewed by the Transportation Coordinator prior to construction plan approval.
2. All water service lines require a meter setter.
3. Services should not cross lots other than those they serve,to avoid this from happening a
water main may be required in Falconers Lane with services tapped for each lot off that main.
4. A water main stub should be provided to the north for a future service or fire line.
General Conditions:
5. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision; applicant
shall coordinate main size and routing with the Public Works Department,and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
6. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
7. All improvements related to public life,safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
8. Upon installation of the landscaping and prior to inspection by Planning Department staff,the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat.
10. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
11. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City.The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
Page 7
Page 68
Item#7.
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
12. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
13. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
14. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
15. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
16. Developer shall coordinate mailbox locations with the Meridian Post Office.
17. All grading of the site shall be performed in conformance with MCC 11-1-4B.
18. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill,where footing would sit atop fill material.
19. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
20. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD.The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
21. At the completion of the project,the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor's work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20-feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement(on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
Page 8
Page 69
Item#7.
submitted,reviewed, and approved prior to signature of the final plat by the City Engineer.
24. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
25. Any wells that will not continue to be used must be properly abandoned according to Idaho
Well Construction Standards Rules administered by the Idaho Department of Water
Resources. The Developer's Engineer shall provide a statement addressing whether there are
any existing wells in the development, and if so,how they will continue to be used, or provide
record of their abandonment.
26. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available,a single-point
connection to the culinary water system shall be required. If a single-point connection is
utilized,the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Page 9
Page 70
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approval of Customer Service Agreement Renewal Between the City of
Meridian and Billing Document Specialists and Purchase Order#22-0005 for the Not-to-Exceed
Amount of$346,100.00
Item#8.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Keith Watts, Procurement Manager Meeting Date: October 5, 2021
Presenter: N/A Estimated Time: 0.00
Topic: Approval of Agreement with Billing Document Specialties and Purchase Order
Recommended Council Action:
Approval of Customer Service Agreement Renewal with Billing Document Specialties and Purchase
Order #22-0005 for the Not-To-Exceed amount of$346,100.00.As well as authorize Procurement
Manager to sign Purchase Order#22-0005.
Background:
This is an annual service agreement for fiscal year 2022.
Page 72
EDS
BILLING DOCUMENT SPICIQ11CT3
►:
.4593511
Suite rrr lollfmu 9996273293
r M95 For 29B.459,798L7
CUSTOMER SERVICE
AGREEMENT RENEWAL
with
City of Meridian
THIS AGREEMENT is made by and between BILLING DOCUMENT SPECIALISTS,hereafter referred to as BDS,
located at 915 Main Street,Suite 300,Caldwell,Idaho 83605,a corporation organized under the laws of the State of
Idaho and City of Meridian,hereafter referred to as CLIENT. This agreement shall be subject to the following outlined,
terms and conditions:
Summary of Services:
Statement
Processing
First Page 0.19 each Includes print,fold & Insert,# 10 Double window
&tinted#9 return envelope
Additional Pages 0.13 each Merged like names or names &addresses to save
postage up to 7 pages per envelope
Manual Files 0.21 each merged mailings over 7 pages to flat envelopes
5.50-
fast forwarding 7.50 Per Data File UPSP NCOA moved address changes, including update
reports and opt out options. Cost depending on file size
Postage 0.39 each average USPS postage at cost for all mailings
Lockbox Services:
Postings 0.10 per transaction Receive mail, open, scan, post to the web, electronically
deposit funds and create import file to A/R
Web postings 0.01 each Post pdf images of the billing statements to the BDS
tic
a
1
BDSA-q6qqp
811 LING O011MENT SPECIALISTS
r:
suitH 9„ HBO.
83,995 ,: :,
uAdmin Web site/on line payment site.
On line bank check 0.15 per transaction Set up programming with each processor to receive
data files of transactions, previously received as
paper checks, processor then ACH deposits the fund
direct to the Bank.
Shredding 10.00 month BDS has all checks and documents shredded per
u11 regulations.
P 0 Box Rental I at cost 6 month rental on UPSP P 0 Box for receipt of payments
IF-
Maintenance 150.00 month Maintenance for on line web and OTC payment
solutions.
rrve Payments will invoice the City direct to all
Processor Fees cessing
fees for Credit Cards.
Profit Stars/Jack Henry Associates will bill the
City direct for all check processing fees. BIDS will
be the direct customer service link to these processors.
N
a
2
811LING 99CLIMENT SPIC14ZISTS
r:
.4593911
suitH rrr lallfroe HROE273293
/1183,995 Fox 29H- ;r
Inbound Set up with Credit Card
Payments N/C N/C
IVR Automated phone payments BDS will program a dedicated phone number for Client's customers to call
Inbound(VPS) to check balances,leave messages and or make credit card payments. This
Per call for balances and messaging is a touch activated system. Import files and posting of payment
without payment transactions $0.25 $0.25 to the Admin Web Site details by customer search and reporting the same
as all other payment services.
Per call payment transaction $35 $35 Some Client are passing on the per transaction fee to the customers,BDS
advised the user that the fee will apply and totals the amount due. The
fees
are separated from the payments in the import file so that only the amount
due is post to the account.
LOCKBOX SERVICES: BDS agrees that there are no changes in the lockbox services from the previously dated contracts for the period of this agreement.
This agreement is subject to the terms and conditions of the original agreement dated 10/01/2006.
By signing below the Client will accept the extension of the services as detailed for the next fiscal year October 1,2021
to September 30, 2022 at the unit pricing proposed in this notice. At the end of this period, the agreement may be
renewed with reviews by both parties. The agreement may be terminated by either party with 120 day written notice.
The signatures below indicate acceptance of the agreement.
Acceptance for: Acceptance for:
City of Meridian
Billing Document Specialists
4��
Signature Robert E. Simison,Mayor Signature
Date 10-05-2021 Date: 07/30/2021
M
Please Type or Print Authorizing Party Name
Robert E. Simison,Mayor a
PRODUCTS&SERVICES
I:Md fnr hum I:.d For Idnhn.
3
Item WE
IDIAN^v
Purchase Order 10/1/2021 22-0005
Attention: Karie Glenn
CITY OF MERIDIAN Billie Attn: Finance
g 33 E Broadway Ave
33 EAST BROADWAY AVE. Address: Meridian, ID 83642
MERIDIAN, ID 83642
(208) 888-4433
Shipping Finance Department
Vendor Address: Address: 33 E. Broadway Ave
Meridian, ID 83642
BILLING DOCUMENT SPECIALISTS
915 MAIN ST.
CALDWELL, ID 83605 Shipping Method: Contractor
FOB: Destination Pre-Paid
Description Unit Quantity Unit Price Total
22-0005 FY22 Statement& Delinquent Notices Serivices dollar 295500.00 1.00 295,500.00
22-0005 FY22 IVR Phone Serives dollar 28000.00 1.00 28,000.00
22-0005 FY22 Lockbox Payment Processing dollar 22600.00 1.00 22,600.00
Purchase Order Total: $346,100.00
Purchasing
Manager:
Special Instructions
Contract PO FY22 Utility Billing Statement& Deliquent Notice Processing per Contract Renewal approved by Council 10/5/2021.
Not-to-Exceed $364,100 $295,500.00 60-3300-56102, $28,000.00 60-3300-55720, $22,600.00 60-3300-55710 Ticket#67222
Page 76
CITY OF MERIDIAN Purchase Requisition
C%WE IDIAN Purchasing Department ®- • DATE OF
33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST 7
8/31/2021
MERIDIAN, ID 83642 Finance PURCHASE ORDER NUMBER MUST APPEAR ON •
TEL: (208)489-0417 SLIPS,CARTONSAND CORRESPONDENCE RELATED
TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
$346,100.00
IS BUDGET AMENDMENT REQUIRED?
SUGGESTED
VENDOR BILLING DOCUMENT SPECIALISTS NO
915 MAIN ST STE 300
CALDWELL ID 83605 CITY SUPPORT TICKET NO.
PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS- F.O.B. REQUESTOR
Karie Glenn NET 30 PREPAID DESTINATION Karie Glenn
PROJECT NAME: FY2022; Statement/Notice Processing with IVR phone services and Lockbox payment processing
—Description of Purchase Quantity and Pricing ACCOUNTINGCODES
DESCRIPTIONPART NUMBER • QTY UNIT UNIT PRICE FUND OR PROJECT/ TOTAL AMOUNT
TASK ORDER CONTRACT/PROJECT DESCRIPTION CODE GLACCOUNT# COMMITMENT#
STATEMENT & DELINQUENT NOTICE SERVICES 1 $ - 60 30 56102 $ 295,500.00
IVR PHONE SERVICES 1 60 30 55720 $ 28,000.00
LOCOKBOX PAYMENT PROCESSING 1 60 30 55710 $ 22,600.00
$ -
$ -
NOTES: Council Approval Date: 10-05-2021
$346,100.00
AUTHORIZED DEPARTMENT SIGNATURE
How to fill out the Purchase Requisition.
Fill in the SHIP TO DEPARTMENT NAME.
This is the name of the requesting department and where the product will be shipped
If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it.
Fill in the DATE OF REQUEST located in the box on the right hand side of the form.
Fill in the amount of budget available for this commitment.
Is a budget amendment required to fund this request? Answer YES or NO.
Enter the name of the SUGGESTED VENDOR.
Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account.
If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order.
If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing delay occurs
If vendor will be determined by procurement process,enter"TBD"
CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff.
Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER
Enter the name of the PROJECT MANAGER and REQUESTOR.
Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION
Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased
If you have more than one item,enter each on a separate line.
Enter the QUANTITY for each line item.
Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UNIT EA. Unit price and total will be equal.)
ACCOUNTING CODES
Enter the FUND that you want the expense to impact
1) The FUND number will be either:
(a) 01,07,08, 20,55,or 60 depending on what FUND the budget is in
Enter the DEPARTMENT CODE you want the expense to impact
1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department
Enter the GL ACCOUNT NUMBER(Expense Account)for each item.
1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located
Enter the PROJECT CODE/COMMITMENT#you want the expense to impact
1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to
INFORMATION ONLY
The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request.
The accounting code will hold the budget dollars and actual expenses for your PO request.
Accuracy is important as the resulting PO encumbers this accounting code(budget line item).
Not all requests will have a project number. Call Purchasing if you are unsure.
This form will automatically total your request.
In the NOTES field add any information that you feel is significant.
AUTHORIZED DEPARTMENT SIGNATURE
Each department has a list of employees and amounts that they are authorized to sign for.
Please make sure that the authorized department personnel signs the form.
The completed and signed form must be submitted to Purchasing, along with the required support documents via a CITY SUPPORT(JITBIT)ticket.
PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS)
How to fill out the Purchase Requisition.
Fill in the SHIP TO DEPARTMENT NAME.
This is the name of the requesting department and where the product will be shipped
If the Ship To location is somewhere other than the department location, please enter that address
Fill in the DATE OF REQUEST located in the box on the right hand side of the form.
Fill in the amount of budget available for this commitment.
Is a budget amendment required to fund this request? Answer YES or NO.
Enter the name of the SUGGESTED VENDOR.
Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account.
If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the orc
If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing
If vendor will be determined by procurement process,enter"TBW
CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff.
Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER
Enter the name of the PROJECT MANAGER and REQUESTOR.
Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTI
Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Descriptic
If you have more than one item,enter each on a separate line.
Enter the QUANTITY for each line item.
Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as CITY 1 and UN
ACCOUNTING CODES
Enter the FUND that you want the expense to impact
1) The FUND number will be either:
(a) 01,07,08,20,55,or 60 depending on what FUND the budget is in
Enter the DEPARTMENT CODE you want the expense to impact
1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department
Enter the GL ACCOUNT NUMBER(Expense Account)for each item.
1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are local
Enter the PROJECT CODE/COMMITMENT#you want the expense to impact
1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or
INFORMATION ONLY
The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for y
The accounting code will hold the budget dollars and actual expenses for your PO request.
Accuracy is important as the resulting PO encumbers this accounting code(budget line item).
Not all requests will have a project number. Call Purchasing if you are unsure.
This form will automatically total your request.
In the NOTES field add any information that you feel is significant.
AUTHORIZED DEPARTMENT SIGNATURE You may remove the highlight in the signature boxes. It makes
Each department has a list of employees and amounts that they are authorized to sign for.
Please make sure that the authorized department personnel signs the form.
The completed and signed form must be submitted to Purchasing, along with the required support documents v
PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS)
in the lines below the department name and highlight it.
ier.
delay occurs
ON
)n of Item being purchased
IT EA. Unit price and total will be equal.)
:ed
commitment to charge all expenses to
our request.
it easier to write in the area.
is a CITY SUPPORT(JITBIT)ticket.
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
60 - Enterprise Fund
3300 - MUBS
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
55710 Lockbox Services
22,599.96 0.00 22,599.96 100.000
Total OPERATING COSTS 22,599.96 0.00 22,599.96 100.00%
TOTAL EXPENDITURES 22,599.96 0.00 22,599.96 100.00%
Date: 9/9/21 11:31:32 AM P--
Page 81
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
60 - Enterprise Fund
3300 - MUBS
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
55720 IVR Phone Services
27,999.96 0.00 27,999.96 100.000
Total OPERATING COSTS 27,999.96 0.00 27,999.96 100.00%
TOTAL EXPENDITURES 27,999.96 0.00 27,999.96 100.00%
Date: 9/9/21 11:30:24 AM P--
Page 82
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
60 - Enterprise Fund
3300 - MUBS
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
56102 Postage & Mailings
300,000.00 0.00 300,000.00 100.000
Total OPERATING COSTS 300,000.00 0.00 300,000.00 100.00%
TOTAL EXPENDITURES 300,000.00 0.00 300,000.00 100.00%
Date: 9/9/21 11:27:33 AM P--
Page 83
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approval of Task Order 11281 to Stantec Consulting Services for WRRF
Tertiary Filtration Facilities for the Not-to-Exceed amount of$797,946.00
C�
fIEN .D L4,,
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez, Procurement Div. Meeting Date: October 5, 2021
Presenter: N/A Estimated Time: 0.00
Topic: Task Order 11281 Approval
Recommended Council Action:
Approval of Task Order 11281 to Stantec Consulting Services for WRRF Tertiary Filtration
Facilities for the Not-to-Exceed amount of$797,946.00 and authorize Procurement Manager to
sign and approve both the agreement as well as the Purchase Order.
Background:
These are Preliminary Design services for the WRRF Tertiary Filtration Facilities.
Mayor Robert E. Simison
E IDiA N City Council Members
Joe Borton
Treg Bernt
A H C Luke Cavener
Public Works Brad Hoaglun
Jessica Perreault
Department Liz Strader
Soo
TO: Mayor Robert Simison
Members of the City Council
FROM: Clint Dolsby, P.E.
Assistant City Engineer
DATE: September 10, 2021
SUBJECT: TASK ORDER#10281 FOR THE WASTEWATER RESOURCE RECOVERY
FACILITY—TERTIARY FILTRATION FACILITIES PRELIMINARY DESIGN WITH
STANTEC FOR A NOT TO EXCEED AMOUNT OF $797,946.00 PURSUANT TO THE
MASTER AGREEMENT APPROVED BY CITY COUNCIL OCTOBER 1,2020
I. RECOMMENDED ACTION
A. Move to:
1. Approve Task Order 10281 with Stantec for the Wastewater Resource Recovery Facility —
Tertiary Filtration Facilities Preliminary Design, for a not-to-exceed cost of$797,946.00.
2. Authorize the Purchasing Manager to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Clint Dolsby PE, Assistant City Engineer 489-0341
Warren Stewart PE, City Engineer 489-0350
Laurelei McVey, Director of Public Works 489-0259
III. DESCRIPTION
A. Background
The City of Meridian (City) Water Resource Recovery Facility (WRRF) is in year four of a ten-
year NPDES compliance schedule to reduce phosphorus effluent loadings to Five Mile Creek as
required in the 2017 NPDES permit. The City has previously completed a Wastewater Resource
Recovery Facility Plan (WRRFP) in December 2018 and as part of that effort, a comprehensive
Capital Improvement Plan was identified to address the various treatment challenges and
regulatory updates. In order to address more stringent phosphorus removal requirements,the need
Public Works Department . 33 E. Broadway Avenue, Suite 200,Meridian, ID 83642
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
for additional tertiary filtration was identified as part of that effort. Tertiary membrane filters will
allow the WRRF to meet stringent NPDES effluent Phosphorus limits, along with some potential
future limits on emerging contaminants.
B. Proposed Project
This project will fund the design and construction of membrane filters at the Wastewater Resource
Recovery Facility (WRRF). The project will include membranes with associated pumps,
compressed air system, backwash tank and pumps, and scour air blowers, along with three inlet
strainers and chemical day tanks/totes for cleaning with a building for equipment, and install
covers on the membrane basins and feed channel.
C. Consultant Selection
Stantec was selected for this project due to their expertise in the design and analysis of wastewater
treatment plants and their work on similar projects consisting of the same tertiary filtration
technology that we are looking to utilize.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to identify and prioritize work to anticipate,plan and
provide public services and facilities that support the needs of our growing community, ensure
modern, reliable facilities while maintaining financial stewardship and maintaining the ability to
meet the changing permit limit requirements.
B. Service/Delivery pact:
Implementing tertiary filtration at the WRRF will support departmental objectives to develop and
employ strategies that comply with current and pending National Pollutant Discharge Elimination
System Permit (NPDES).
C. Fiscal Impact:
Project Costs
WRRF Tertiary Filtration Facilities Preliminary Design $797,946.00
Total Cost $797,946.00
Project Funding
FY 2022 Tertiary Filter Expansion(3590-96154) $1,500,000,00
Total Funding $1,500,000.00
VI. TIME CONSTRAINTS
Council's approval will allow this project that will help meet stringent effluent phosphorus limits be
completed on schedule to meet our compliance schedule with the Idaho Department of Environmental
Quality.
Page 2 of 3
VII. LIST OF ATTACHMENTS
A. Task Order No. 10281
Department Approval:
Page 3 of 3
0
CITY OF MERIDIAN Purchase Requisition
'
�E IDIAN Purchasing Department VIM DATE OF —]:: 8/25/2021
33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST
MERIDIAN, ID 83642 Dept Name PURCHASE ORDERNUMBER ON ALL INVOICES,
TEL:(208)489-0417 • . •-- •• • •TO THIS ORDER
FAX:(208)887-4813 AVAILABLE BUDGET AMOUNT
$1,500,000.00
SUGGESTED IS BUDGET AMENDMENT REQUIRED?
VENDOR Stantec No
777 E Riverpark Lane, Ste 150
Boise, ID 83706 CITY SUPPORT TICKET NO.
PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS F.O.B. REQUESTOR
Clint Dolsb NET 30 PREPAID DESTINATION Clint Dolsb
PROJECT NAME: Tertiary Filter Expansion
Description of Purchase Quantity and Pricing ACCOUNTINGCODES
DESCRIPTIONPART NUMBER • •ITY UNIT UNIT PRICE FUND DEPT EXPENSEORPROJECT/
TASK ORDER CONTRACT/PROJECT DESCRIPTION CODE GLACCOUNT# COMMITMENT# TOTAL AMOUNT
Tertiary Filter Expansion 1 $ 797,946.00 60 3590 96154 11281 $ 797,946.00
$ -
$ -
$ -
$ -
$ -
$ -
NOTES: Council Approval Date: 10-05-2021
$797,946.00
THORIZED DEPARTME SIGN URE
i
CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 8/25/2021 REQUESTING DEPARTMENT Public Works
Project Name: Tertiary Filter Expansion I
Project Manager: Clint Dolsby Contract Amount: $797,946
Contractor/Consultant/Design Engineer: Stantec
Is this a change order? Yes ❑ No 0 Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department —66 3590 Yes 0 No ❑ Construction ❑
GL Account 3y30 96154 FY Budget: 22 Task Order 0
Project Number: 11281 Enhancement: Yes No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑' No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days priorto bid due date Debarment Status(Federal Funded)
N/A N/A N/A N/A
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
' Award based on Low Bid Highest Ranked Vendor Selected I Master Agreement Category 2a I
I(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No ❑ (Date MSA Roster Approved: 10/1/2020
1
Typical Award Yes ❑ No ❑
If no please state circumstances and conclusion: N/A
Date Award Posted: N/A 7 day protest period ends:
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: N/A Corporation Status GOOdStanding
Insurance Certificates Received(Date): 5/4/2021 Expiration Date: --5/1/ D Rating: A+
Payment and Performance Bonds Received(Date): N/A Rating:
Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? N/A
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected 1 Performance on past projects
Check a//that apply ❑ Quality of work ❑ On Budget
❑On Time ❑ Accuracy of Construction Est
0 2 Qualified Personnel
0 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
This task order includes the preliminary design services for this project. Stantec submitted a draft task order for this work which was reviewed by the City. Stantec revised the
task order based on City comments and brought it into alignmentwith industry standards and Public Works supports the approval of this task order.
az t f�WRR-T
nE terSupervlsor am�Fl e a e rove
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: 9/28/2021 Approval Date 10-05-2021 By: Council
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.2 4.2016.Final
TASK ORDER NO. 11281
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND STANTEC (ENGINEER)
This Task Order is made this day of October 1, 2021 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by STANTEC CONSULTING
SERVICES, INC., hereinafter referred to as "Engineer" pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement (category 2a) between the
above-mentioned parties dated October 1, 2020. The Project Name for this Task Order
is as follows:
WRRF TERTIARY FILTRATION FACILITIES
1.0 PROJECT UNDERSTANDING SUMMARY
The City of Meridian (City) Water Resource Recovery Facility (WRRF) is in year four of
a ten-year NPDES compliance schedule to reduce phosphorus effluent loadings to Five
Mile Creek as required in the 2017 EPA administered NPDES permit. The City has
previously completed a Wastewater Resource Recovery Facility Plan (WRRFP) in
December 2018 per the facility planning process identified in the Idaho Administrative
Procedures Act (IDAPA), section 58.01.16. As part of that effort, a comprehensive
Capital Improvement Plan was identified to address the various treatment challenges
and regulatory updates. In order to address more stringent phosphorus removal
requirements, the need for additional tertiary filtration was identified as part of that effort.
The City has tasked Stantec Consulting Services Inc. (Stantec) to further evaluate and
progress those concepts. Accordingly, this project consists of engineering services to
implement tertiary filtration improvements. These services are for the preliminary and
final design, bidding support, and engineering services during construction for a new
22.3 million gallon per day (mgd) peak hour filtration facility, plus supporting ancillary
improvements. The design of the tertiary filtration facility improvements will allow for
expandability in the future to reach buildout flows, which are anticipated to be 42 mgd
(peak hour) by 2074. Design will incorporate elements to allow future expansion to this
capacity, such as larger diameter piping and space within buildings, pump stations, etc.
for future equipment. No tertiary equipment or support systems will be designed to meet
flows that exceed 22.3 mgd as part of this project.
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It is assumed that this will be a membrane facility consistent with the WRRFP, subject to
additional evaluations and recommendations to be made within this project during
preliminary design.
PHASES OF WORK
Preliminary Design — This work is generally described as review of existing
information, identification of design criteria, alternatives analysis, and preliminary design
(30%). These services are included in this TO 11281 (T01).
Technology Selection — This work involves bench scale and pilot/full-scale testing to
determine characteristics of the tertiary filtration influent water quality, as well as the
preferred technology for accomplishing WRRF effluent water quality goals. These
services will be included in TO 2, NOT included in this Task Order.
Final Design — This work is generally described as progressing the design through
bidding including 60%, 90% (permitting set), and bid documents along with providing
bidding services to assist the City in awarding the construction contract. These services
will be included as part of future TO 3, NOT included in this Task Order.
Construction Phase Services — This work is generally described as services to assist
the City during construction including submittal reviews, response to contractor
questions, clarifications and change items. These services also generally include field
observations, final inspections, record drawings and startup and commissioning
services. These services will be included as part of future TO 4, NOT included in this
Task Order.
Specific Project Requirements
Stantec has identified several requirements for this project that will be used as a
framework for establishing the preliminary and final design guidelines and expectations
for the work. These project requirements include schedule, criteria, and facility design
elements.
Preliminary schedule requirements:
• Preliminary Design start October 2021
• Final Design to start by October 2022
• Bid award by November 2023
• Substantial completion by June 30, 2025
• Startup and commissioning complete by June 30, 2026
• NPDES compliance date June 30, 2027 (expected to be administered by State of
Idaho)
Preliminary design criteria requirements:
• Total Phosphorus - 8.5 lb/day (May-Sep monthly average)
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• Total Phosphorus — 29.8 lb/day (Oct-Apr monthly average)
• Flows (2040) — 14.2 MGD (peak month)
• Flows (2040) — 22.3 MGD (peak hour)
• Maintain Class A Reuse Permit
The following project elements in Table 1 are anticipated to be designed and
constructed under this project. These serve as the basis for scoping and engineering
services fee (fee). The outcome of the preliminary design (TO 1) will determine the final
project approach and may modify these assumptions.
Table 1. Project Design Elements.
Element / Process / Description Major Equipment Type
Facility Assumed
Sitework Civil sitework n/a
Utilities and Yard Piping n/a
Electrical sitework New load center anticipated,
buried ductbanks
Landscape architecture n/a
Tertiary Influent Above-grade PS Vertical turbine or vertical mixed
Pumping Station flow pumps
Concrete wetwell n/a
Tertiary Pretreatment Chemical Coagulation TBD. Anticipated to be in line with
Building passive/static mixing, or via flash
mixing, flocculation, and
Fine Screening sedimentation
TBD. Anticipated to be 0.5 to 1
Equalization mm strainers or fine screens.
Parallel Treatment for TBD pending evaluation.
Peak Flow Management TBD pending evaluation.
Tertiary Membrane Membrane based Micro or ultra- filtration.
and Ancillary Process treatment Configuration (pressure vessel or
Building submerged cassette) TBD.
Feed and backwash/reverse flow
Ancillary equipment pumps, air scour blowers,
membranes, tote-based chemical
cleaning systems
Dedicated operations room with
PLC/HMI, limited workstations,
SCADA/Operations sample and analysis benchtop.
Center MCCs and ancillary power system
components.
Electrical room
Chemical Storage and Bulk storage and feed TBD. May be retrofit expansion of
Feed Building pumps existing facility, or new dedicated
tertiary chemical complex.
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Residuals Handling Transfer Pumping Vertical turbine pumps
Station (secondary
recovery not anticipated)
Waste Washwater n/a
Equalization / Wetwell
Odor Management None anticipated n/a
1.2 General Project Approach
The following describes assumptions and conventions that were used in developing this
scope of services:
1.2.1 Codes, Regulations, and Design Standards
City design standards, as applicable, will be used. The facilities will be designed in
accordance with standards, codes, and regulations in effect as of October 2021
including compliance with Idaho Department of Environmental Quality (DEQ)
regulations.
Changes in codes and regulations which occur after the project start will be considered
a change in scope. Stantec will be using specifications suited specifically for the design-
bid-build delivery method based on its standard documents. The City will be responsible
to provide front-end procurement documents (Division 00 and 01) for the construction
bid. Stantec will be responsible to provide all technical specification sections.
1.2.2 Design Approach
The design will be performed using Stantec's internal design standards and
approaches, including digital delivery methodologies: 3D design, building information
models (BIM), and intelligent P&IDs. BIM models will be produced to a level of
development (LOD) 300. This LOD provides an accurate model where elements are
defined with specific assemblies, precise quantity, size, shape, location and orientation
are detailed. Drawings will be produced from these models for City review.
CAD and BIM software:
• Physical models for structures: Revit family of products
• Civil: Civil 3D (The Revit model is fixed in space in this platform)
• Instrumentation and Control: Bentley Open Plant Modeler
• Drawings will be prepared in ANSI D format (22 by 34 inches).
1.2.3 Opinions of Probable Construction Cost
Stantec will prepare opinions of probable construction cost (OPCC) using the
appropriate estimate classes, standard of care, and employing pertinent guidelines as
established by the Association for the Advancement of Cost Estimating (AACE).
OPCCs will be prepared for each set of construction documents identified in the detailed
scope that follows.
City acknowledges that Stantec has no control over costs of labor, materials,
competitive bidding environments and procedures, unidentified field conditions, financial
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and/or market conditions, or other factors likely to affect the OPCC of this project, all of
which are and will unavoidably remain in a state of change, especially in light of the high
volatility of the market attributable to Acts of God and other market events beyond the
control of the parties. City further acknowledges that this is a "snapshot in time" and that
the reliability of this OPCC will inherently degrade over time. City agrees that Stantec
cannot and does not make any warranty, promise, guarantee, or representation, either
express or implied that proposals, bids, project construction costs, cost of operating, or
cost of maintenance will not vary substantially from Stantec's good faith OPCC.
1.2.4 Land Acquisition
It is anticipated this project does not include any form of land acquisition.
1.2.5 Project Delivery Model
This scope of services is structured for a conventional design-bid-build project delivery
model.
1.2.6 Project Staging and Sequencing
These requirements are always project specific and will be defined through
development of the Preliminary Engineering Report (PER).
Task 1 - Preliminary Design
2.0 Stantec will prepare a series of technical memoranda to supplement previous
planning efforts. These memoranda will be further developed into a Preliminary
Engineering Report (PER) to document technical and engineering decisions, which will
be used as the basis for development of detailed design documents.
It is anticipated that this document will not reiterate work previously performed in the
master planning phase of this project, but in a concise and complete way summarize
updates to design criteria and intent since the completion of the facility plan. The PER
defines the contractual basis for remaining design deliverables, schedule, and cost
associated with the Meridian WRRF.
The PER will present a text and table summary of equipment comparisons, selection
process, system operating concepts and maintenance requirements, technical
memoranda, general site plan, process schematics and flow diagrams, design criteria
for each process, hydraulic profile, preliminary P&ID's, process unit layout drawings,
architectural concepts, utilities and electrical single-line diagrams. Copies of pertinent
meeting minutes will be contained in an appendix.
The main activities to be performed by Stantec as part of preliminary design are as
follows:
• Project management and coordination with external and internal team
members (Section 2.1)
• Data collection and review of existing field conditions to prepare for design
efforts (Section 2.2)
• Permitting support for upgrades and expansion of the tertiary filtration
facilities (Section 2.3)
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• Documentation of design constraints, design criteria, and design direction in
the PER and supporting documentation (Sections 2.4 and 2.5)
• Preparing preliminary design documents based on design constraints and
project objectives in accordance with City and Stantec design standards and
this scope of services (Section 2.6)
2.1 Project Management and Coordination
The project management and coordination work for this task order will include:
2.1.1 Project Management Plan
Stantec will develop a general workplan or project execution plan (PXP) that defines the
delivery approach, staffing, responsibilities, schedule, risks, and project deliverables
that will be a baseline guide and a working document throughout the project. The PXP
will be reviewed and update on a quarterly basis.
The PXP will also include a Quality Management Plan (QMP) which will define the
specific processes and procedures to be used for this project.
2.1.2 Progress Reporting Meetings
Stantec will keep the City advised of the status of the design progress. This
coordination will include monthly project management meetings with the City with on
average three Stantec staff to communicate and document identified project risks,
action items, change of conditions, schedule updates, financial status, and general
project status. The meetings are expected to be 60 minutes in duration, and Stantec
will coordinate and submit meeting notes within two working days of the meeting.
Separate technical workshops will be scheduled outside of these monthly progress
meetings.
2.1.3 Internal Team Coordination
Stantec will meet with design team leads on a bi-weekly basis to coordinate discipline
status, identify risks, and provide a forum for issues or questions that need to be
communicated or coordinated with the City or that need further attention within the
design team.
2.1.4 Progress Tracking and Reporting
Stantec will prepare and maintain tracking tools for monthly reporting and invoicing to
the City. The invoicing will include monthly status updates on a task-by-task basis,
physical percent complete status and any changes or new risks identified in the billing
period.
2.2 Data Collection and Field Investigations
Stantec will need to obtain various data from the City and collect baseline information to
being our preliminary design.
• Survey - It is expected that site survey information will be needed for the
preferred locations for the improvements. Stantec will use existing survey
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data provided by the City for preliminary design efforts and engage the
services of a surveyor during future final design efforts.
• Geotechnical — Stantec will request from the City and review the existing
geotechnical information. If inadequate geotechnical information is available
at the preferred site(s) for the new tertiary filtration facilities and
improvements, Stantec will subcontract with a local geotechnical firm for the
needed information during future final design efforts.
Stantec shall be entitled to reasonably rely upon the information and data provided by
the City or obtained from generally acceptable sources within the industry without
independent verification except to the extent such verification is expressly included
herein.
2.2.1 Existing Data Collection and Review
As part of the scoping effort, Stantec has already requested:
• Historical and anticipated flow and load data (updated since the 2018 Facility
Plan)
• Plant performance data electronically from 2017 — present
• Previously completed phosphorus speciation study
• Secondary effluent particle size distribution study.
Stantec shall review the above background documents and information provided by the
City. The following additional documents will be requested:
• Previous additional relevant reports and supporting background files
• Current and historical water quality and flow data
• Current and historical SCADA data for existing facilities
• Current and historical power consumption data for the entire WRRF
• Staff input and observations
• Preferred City staff contact information
• Facility record information as needed
• Available record drawings of the existing facilities (preferably dgn or dwg
format).
• O&M manuals related to the existing operating controls.
• Available utility information in GIS format (for the City or known utilities owned
by others within the project area)
• Available design standards, standard details, and specifications; and
• Other pertinent information as determined during this project
2.2.2 Survey — Not Used
Stantec will use existing survey information provided by the City for documentation and
design drawings.
2.2.3 Geotechnical — Not Used
If required will be subcontracted during future contracts.
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2.2.4 Dewatering Investigation — Not Used
It is not anticipated that a site-specific dewatering investigation will be required. If the
geotechnical investigation demonstrates the need for dewatering, a preliminary
dewatering investigation can be authorized as supplemental services.
2.2.5 Subsurface Investigation — Not Used
If required will be subcontracted during future contracts.
2.2.6 Closed Circuit Television — Not Used
It is not anticipated that closed circuit television will be required for any existing utilities
on the site, or at the points of interconnection. If during preliminary design need for
these services arises, they can be authorized as supplemental services.
2.2.7 Water Quality Sampling and Analysis — Not used
It is not anticipated that additional sampling and water quality analysis will be required,
other than what is specifically described as part of a bench or pilot testing activity, which
is scoped per TO 2.
2.3 Permitting Support
Stantec will support the City in while the City identifies necessary design phase permits
for activities related to the project and detail the requirements for application for the
permits, permit deadlines, contact persons, and processing time. It is assumed that the
City will lead permitting efforts for this project, while Stantec will provide support and
coordination with design activities and deliverables. Stantec will be available to meet
with the City and the Idaho DEQ as part of this coordination effort. Stantec will submit
the Preliminary Engineering Report and preliminary design drawings to Idaho DEQ for
agency review.
2.4 Studies and Technical Memoranda
The following studies and technical memoranda described in Section 2.4 will be initiated
as part of the preliminary design phase. Draft technical memoranda will be produced in
advance of the PER. Final memoranda will be submitted as chapters of the PER.
2.4.1 Flow and Load Confirmation — Not used
It is anticipated that the 2018 WRRFP flow and load projections will be used for this
project for establishing relevant tertiary filtration criteria. Per discussion with the City, the
WRRFP will be updated by others under a separate contract, and any updates to water
quality or criteria will be evaluated when available. Changes in flow will be addressed in
collaboration with City staff to ensure that the design incorporates flexibility to add or
remove process trains as needed to achieve the required treatment capacity.
2.4.2 Bench Testing and Water Quality Evaluation
Under this task, Stantec will evaluate the City's relevant historical information for:
• Phosphorus speciation data
• Secondary effluent particle size distribution
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• Current performance data for cloth media filtration
Per discussion with the City, it is understood that these historical data sources were
provided prior to the last secondary process upgrades and that new supplemental data
may be needed to predict future tertiary influent water quality.
Evaluation efforts are based on the following supplemental bench testing and water
quality evaluations recommended by Stantec:
• Coagulant Jar Testing — Modeling and bench testing to select appropriate
coagulant(s), dose(s), mixing energy, and contact time for definition of
reactive and nonreactive phosphorus fractions, and optimization of
phosphorus removal and filter performance. These recommendations would
be used to establish pilot and preliminary design bases, as appropriate
• Phosphorus Speciation and Filterability — Bench testing using the
coagulant(s) selected from jar testing, to confirm secondary effluent
phosphorus speciation and theoretical filterability and process performance
potential. These outcomes would be used to inform the filter technology
evaluation and recommendations
• Particle Size Distribution - Bench testing using the coagulant(s) selected from
jar testing to predict filter loading, prescreening needs, and filter performance.
These outcomes would be used to inform the filter technology evaluation and
recommendations
It is assumed that City staff will provide all laboratory and analytical work for bench
testing and water quality evaluation efforts. Stantec will oversee testing and provide
guidance on the type of tests and data to be gathered but will not be involved with day-
to-day efforts of the testing. The objectives for sampling, quantity, frequency, and type
of tests will be documented in a testing plan, which will be prepared by Stantec.
Stantec will also evaluate the need for pilot or full-scale testing (e.g., chemical
coagulation upstream of existing cloth media filters) throughout Task 2.4.2. Upon
completion of this task, Stantec will provide a recommendation for additional
experimental testing in the draft technical memorandum for this task. Using the
recommendations presented in the draft technical memorandum, Stantec will revise the
scope of work for TO 2, which is included in preliminary draft form as Sections 3 through
5. Revisions for TO 2 will be completed concurrently with Task 2.4.3 efforts.
2.4.3 Filter Technology Evaluation
Based on the outcomes of Task 2.4.2, Stantec will revisit and update filter technology
selection. This task would address three key areas of focus:
• Candidate filter process identification and evaluation
• Filtration enhancement schemes (e.g., parallel treatment, equalization), and
• Ancillary impacts and plant integration
The following technologies and applications are assumed for evaluation under this task:
• Conventional chemical coagulation for filtration pretreatment
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• Electro-coagulation for filtration pretreatment
• Hollow fiber membrane filtration (using either submerged or pressure vessel
configurations) as a full flow process
• Deep bed dual media filtration as a full flow process
• Cloth media filtration (either via retrofit or replacement of existing facilities) as a
pretreatment to membranes
• Cloth media filtration (either via retrofit or replacement of existing facilities) as a
parallel treatment process to provide peak flow management and filter capital
and O&M cost optimization
• Peak flow equalization of secondary effluent (either inline or offline to main flow)
to provide peak flow management and filter capital and O&M cost optimization
2.4.4 Siting
Stantec will investigate both greenfield and retrofit siting options for the recommended
process and infrastructure improvements per Table 1.
2.4.5 Hydraulics
Stantec will assess the existing hydraulics between secondary treatment and the final
outfall and make recommendations to address any challenges under the flows for two
scenarios: planned 2040 and the buildout flow condition in 2074. Stantec will also
assess return flow management needs and potential impacts to the existing plant
operation.
This task will be dependent on the outcomes of Tasks 2.4.3 and 2.4.4. This task will
also include development of preliminary tertiary filtration and filtration backwash return
flow hydraulic profiles.
Stantec will also assess the risk of unsteady flow effects and maldistribution of flows
among parallel treatment trains and make recommendations for more detailed design
investigations (e.g., computational fluid dynamic or physical models) as needed.
2.4.6 Control Narrative TM
Stantec will coordinate with the City of Meridian to develop a preliminary system control
narrative (philosophy).
A preliminary workshop will be held to:
• Discuss current tertiary filtration and plant control philosophy as it is
anticipated to be relevant to the new infrastructure being developed
• Establish high-level approaches for new systems at the WRRF
• Review a preliminary overall control system architecture
• Review and finalize a draft outline for the Control Narrative TM
It is anticipated that the Control Narrative TM will present basic control philosophy for:
1. Interfacing with (but not replacing the controls for) existing infrastructure and
conveyance
2. Establishing new tertiary filtration process control requirements
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3. Establishing/updating final effluent water system monitoring and control
requirements for permitting requirements
4. Equipment/asset numbering conventions
Meridian WRRF process control narratives as described above will address the
following elements:
• Overall water system control intent
• Influent flow and quality monitoring and control
• Influent feed tanks and influent pumping systems
• Tertiary filtration pretreatment systems and ancillary components
• Tertiary filtration systems and ancillary components
• Chemical storage and feed
• Miscellaneous systems (i.e., access control and monitoring, HVAC
integration, fire system integration, and sump pumps)
• Critical process alarms and interlocks
• Final effluent system monitoring and control
This memorandum will be preliminary in nature and is meant to establish system-wide
intent; it will be a supplement to the PER and preliminary design documents
summarized later in this scope of work. Asset data forms required by the City will also
be provided as a supplement to the Control Narrative TM. Additional control system
detail and elements will be addressed during final design for plant startup and shutdown
requirements.
The Control Narrative TM will be superseded by final design documents including
control system architecture diagrams, specifications, control strategies, and Piping and
Instrumentation Drawings (P&IDs).
Following submission of the draft TM, a review workshop will be held with City staff to
finalize approach and allow further development of the PER.
2.5 Preliminary Engineering Report (PER)
The PER will be executed in accordance with IDAPA, section 58.01.16. Through this
process, the intent is to make all significant project design decisions before the start of
Final Design (TO 3). At the end of Preliminary Design (TO 1), major design elements
shall be fixed, and major equipment, footprints, major structural elements, and pipeline
alignments shall be well-defined and established. The extent of the design, the number
and type of drawings, and the number of construction packages shall be established.
Stantec will develop the preliminary design to the point where the feasibility is
confirmed, the scope is well defined, and costs can be accurately estimated.
Considerations related to filter technology expandability and oversizing for rapid
adaptability to flow and water quality changes will also be addressed in the PER.
The PER is anticipated to consist of a compendium of previously prepared TMs, with
expanded content to meet requirements as stated above. The report organization is
expected to follow:
EXECUTIVE SUMMARY
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1.0 INTRODUCTION
2.0 WATER QUALITY PROJECTIONS
3.0 PROCESS DESCRIPTION AND DESIGN CRITERIA
4.0 PLANT HYDRAULICS
5.0 ELECTRICAL POWER SYSTEM
6.0 UTILITIES AND CONNECTIONS
7.0 FUNCTIONAL ASPECTS
8.0 CONTROL NARRATIVES
9.0 PROJECT IMPLEMENTATION
10.0 REFERENCES
LIST of TABLES
LIST of FIGURES
APPENDICES
Recommendations for approaches to equipment procurement, updates to final design
schedule, and updates to construction schedule will be documented under Section 9 —
Project Implementation.
2.6 Preliminary Design Documents (30% Design)
The preliminary design will consist of the PER and supporting drawings, lists, and
elements as described herein. Drawings and other elements as described below will be
appended to the PER. Refer to Exhibit C for the preliminary list of drawings. The list of
drawings will be updated as part of the PER as described in Section 2.6.1.
2.6.1 Drawing and Design Development
This list presents the drawings, technical information, and preliminary design
documentation that are anticipated during preliminary design. Design activities for each
item listed in the following list will occur during TO 1. However, not all items will be
presented in a deliverable. Project deliverables are noted separately within this
document.
General:
• Preliminary Building Information Models (BIM); submitted as PDFs
• Preliminary drawings
• Updated list of remaining drawings anticipated
• Updated list of specifications anticipated
• Preliminary equipment list (major equipment)
Process-Mechanical:
• Process design criteria
• Design flow rates
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• Influent quality
• Effluent quality requirements
• Phasing, sequencing, schedule, and expansion requirements
• Process and major equipment selection
• Redundancy requirements
• Overall process flow diagram
• Process narratives (brief descriptions)
• Mass balances
• Estimate of consumable quantities (energy, chemicals) and residuals
• Define process flow streams, legends, and abbreviations
• Hydraulic profiles
• Pipe materials and valve types
• Coating and lining requirements
• Equipment material selection
• Vendor drawings and information
Civil:
• Site civil and site utility plans
• Updates, site drainage concepts, if required by City reviewers
• Define limits of flood plain/ issues
• Zoning and local site development requirements
• Identify environmentally sensitive areas such as wetlands and hazardous
waste areas
• Roadway and paving sketches and preliminary traffic plan
• Defined survey, mapping and geotechnical needs for final design, if
necessary
Landscape Architecture:
• Define landscaping expectations
• Develop draft list of preferred plants and groundcover
• Draft site plan
Instrumentation & Control:
• Equipment and area tagging convention
• Control philosophy description
• Control system block diagram, including integration with SCADA System
• P&IDs with pipe and valve sizes and materials
• Onsite communication system requirements
• Define or recommend control system procurement methods and software
development.
• Document City's control system philosophy/architecture and other information
needs
Architectural:
• List of applicable codes and life safety issues for the building classification
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• List of controlling regulatory agencies and contacts
• Building floor plans showing rooms and major equipment
• Building elevations, building finishes and architectural details
• Building classification list and HVAC R-values
Structural:
• Structural design concept and design criteria
• Structural steel sketches and details
• Structural concrete plan sketches
• Structural foundation sketches and details
• Document existing building or structures requiring upgrade or modifications.
• Document structural problems associated with existing plant facilities to be
modified in the project
• Identify local building codes and local design criteria
Building Mechanical Services:
• Plumbing design concepts, sanitary sewer design, etc.
• Fire protection and security system requirements
• Establish ambient design conditions
• Document local building codes and requirements
• Document odor system requirements
• Air Flow Schematic
• Conceptual Equipment Arrangements
Electrical:
• Electrical/communications/security design concepts
• Preliminary electrical single lines
• Electrical equipment location plan
• Plan to bring existing facilities into code compliance where necessary
• Any new structures will include LED lighting. Existing facilities that will remain
will be considered for LED lighting under TO 3.
• Schedule of hazardous and corrosive locations
• Document the need and sizing for onsite standby and/or emergency power
• Define modes of generator operating, interconnection requirements and load
shedding
• Document redundancy requirements for power supplies and power
distribution
• Preliminary site plans showing major equipment locations and duct bank
route
• Preliminary electrical room plans including electrical equipment,
instrumentation and controls, and special system panel locations
• Electrical load list
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2.6.2 Quality Control
Stantec will perform internal technical review prior to submittal to the City, per the
approved Quality Management Plan. Stantec's engineers of record will review and
approve all deliverables and critical calculations prior to sending for internal
independent reviews by a qualified senior engineer or technician. In addition, all
documents requiring multiple disciplines will be reviewed for interdisciplinary
coordination. All Stantec reviews will have documented review comment and
responses. Only upon the completion of this level of quality control will deliverables be
sent to the City or permitting agencies for review. City and other review comments will
be addressed, formally responded to and documented.
2.6.3 Review Workshops
Stantec will hold a preliminary project kickoff meeting with the City and five additional
review workshops with City Staff at the end of the City's review of the memoranda,
PER, and preliminary design documents. These workshops will be held to discuss staff
review comments, clarify elements in the submittal, and confirm approach to allow the
report to be finalized. There shall be an initial kickoff meeting, plus a total of five review
workshops.
2.7 Construction and O&M Cost Updates
2.7.1 Progressive Cost Model
Stantec will develop an initial cost model following project initiation and the development
of design criteria to establish baseline project cost expectations. This model will be
trended during preliminary design. Changes in cost expectation will be tracked and
shared with the City at progress meetings, to allow for efficient design and cost
management. The focus will be to avoid cost over-run and achieve budgeted project
goals. It is anticipated that this estimate will be Class 5 per AACE.
Note that a Class 5 OPCC is generally prepared based on limited information, and
subsequently have fairly wide accuracy ranges. Class 5 estimates have typical accuracy
ranges of-20% to -50% on the low side, and +30% to +100% on the high side,
depending on the technological complexity of the project, appropriate reference
information, and the inclusion of an appropriate contingency determination.
Stantec will also prepare a preliminary Operations and Maintenance (O&M) cost
evaluation for the preliminary design. This estimate will include chemical, power, staff,
maintenance and other factors for compilation into an annual O&M budget expectation
for the new facilities. This estimate will be delivered with the OPCC. Note that staffing
and labor requirements will be budgeted based on industry normal practices, as
informed by current City practices for similar facilities, where available.
2.7.2 30% Cost Opinion
At the completion of the PER and Preliminary Design Documents, Stantec will perform a
bottom-up estimate to replace the previous Class 5 estimate and trend log. Stantec will
provide a Class 3 OPPC, which will form the basis for subsequent bottom-up estimates.
Task Order 11281 WWRF Tertiary Filtration Facilities Page 15 of 21
Stantec
Class 3 estimates have typical accuracy ranges of-10% to -20% on the low side, and
+10% to +30% on the high side.
Deliverables
• Existing Data Collection and Review (Section 2.2.1) — No deliverables
included; if necessary, additional information requests will be submitted
• Survey Deliverables (Section 2.2.2) — Not included, survey and related design
efforts will be performed during final design (future T03)
• Geotechnical Deliverables (Section 2.2.3) — Not included, geotechnical
investigation and related design efforts will be performed during final design
(future T03)
• Subsurface Investigation (Section 2.2.4) — Not included, subsurface
investigation, potholing, and related design efforts will be performed during final
design (future T03)
• Permitting Support (Section 2.3):
• Draft permitting memorandum with a table of the permits, technical
deliverables required, contact person from the permitting authority, estimated
schedule, and permit fees.
• Final permitting memorandum
• Bench Testing and Water Quality Evaluations (Section 2.4.2):
• Testing plan
• Draft technical memorandum
• Final technical memorandum will be submitted as part of the Final PER
• Filter Technology Evaluation (Section 2.4.3):
• Draft technical memorandum
• Final technical memorandum will be submitted as part of the Final PER
• Siting (Section 2.4.4):
• Draft technical memorandum
• Final technical memorandum will be submitted as part of the Final PER
• Hydraulics (Section 2.4.5):
• Preliminary hydraulic profiles
• Draft technical memorandum
• Final technical memorandum will be submitted as part of the Final PER
• Control Narrative TM (Section 2.4.6):
• Preliminary overall control system architecture
• Draft outline for the Control Narrative TM
• Initial workshop notes
Task Order 11281 WWRF Tertiary Filtration Facilities Page 16 of 21
Stantec
• Draft Control Narrative TM
• Final TM will be submitted as part of the PER
• Asset data forms for major equipment
• Preliminary Engineering Report (PER) (Section 2.5):
• Draft PER
• Final PER with attachments
• Preliminary Design Documents (Section 2.6):
• Design documents will serve as attachments to PER (see Section 2.5)
• Quality Control (Section 2.6.2):
• Responses to City comment response log
• Review Workshops (Section 2.6.3):
• Meeting notes following each workshop
• Updates to Owner Comment Log following each workshop
• Updates to Design Decisions Log following each workshop
• Anticipated Workshops:
(1) Project Kickoff Meeting
(2) Design Criteria Review Workshop
(3) Bench Testing and Water Quality Evaluation Review Workshop
(4) Filter Technologies Review Workshop
(5) Facility Siting Workshop
(6) Control Narrative Review Workshop
• Progressive Cost Model (Section 2.7.1):
• Initial OPCC, Class 5
• 30% Cost Opinion (Section 2.7.2):
• Preliminary Design OPCC, Class 3
ASSUMPTIONS
While preparing our scope of services and fee schedule, we have made the following
assumptions:
General Project Approach (Section 1.2):
• The scope of services for TO 1 is based on a maximum of three separate
buildings: Tertiary Pretreatment Building, Tertiary Membrane/Ancillary
Process Building, and Chemical Storage/Feed Building. The two pump
stations for influent to the tertiary process and residuals handling transfer will
either be housed within one of the three buildings as a separate room or will
be exterior pump stations.
Task Order 11281 WWRF Tertiary Filtration Facilities Page 17 of 21
Stantec
• Buildings will be industrial type masonry and premanufactured metal buildings
as needed to match existing site architectural standards.
• Site drainage study results will be shown on a Grading and Drainage Plan
notes sheet. No report will be submitted.
• Extent of existing facility decommissioning/demolition activities to be
determined during final design under TO 3.
• Electrical conduit routing will not be shown on plan sheets.
• Deep foundation systems will not be required.
• Additional backup power generator is not assumed to be part of this project.
Progress Tracking and Reporting (Section 2.1.4):
• Invoicing will be performed monthly unless otherwise coordinated with the
City due to inactivity
• Technical review meetings and workshops are not part of the Task 1 services
• Progress reporting meetings are assumed to be virtual or with local Stantec
staff travelling to Meridian unless otherwise requested or coordinated for
external staff to attend
• Change logs and other documentation requested by the City will be kept and
maintained on a Stantec MS Teams SharePoint site and reviewed in the
monthly progress meetings. The SharePoint site will be available for the City
and Stantec staff and be used for shared and transfer documents
Permitting Support (Section 2.3):
• The City will pay all permit fees and lead permitting efforts.
• Two Stantec staff will be available for up to three meetings with either DEQ or
City staff. It is assumed that meetings will be 60 minutes in duration.
Bench Testing and Water Quality Evaluation (Section 2.4.2):
• Based upon results and recommendations presented in the draft technical
memorandum for Task 2.4.2, Stantec will revise the Task Order 2 scope and
fee.
• Stantec will not perform any laboratory or analytical testing associated with
Task 2.4.2 but will provide direction to the City on what testing methods are
required. Stantec has not included any fee for third-party laboratory sampling.
Filter Technology Evaluation (Section 2.4.3):
• Hollow fiber membranes will be required for low-level phosphorus removal, as
either full or partial tertiary flow
• Conventional chemical coagulation will be used for phosphorus pretreatment
Siting (Section 2.4.4):
• Stantec will evaluate up to five potential site locations and shortlist three for
evaluation.
• The evaluation and shortlisted locations will be included in a draft technical
memorandum. Stantec will provide a selection for a preferred site alternative
in the memorandum.
Task Order 11281 WWRF Tertiary Filtration Facilities Page 18 of 21
Stantec
• The City will review comments regarding the preferred location and provide
comments on the technical memorandum. City comments will be discussed
at a siting workshop.
• One site location will be selected at the workshop, and a final technical
memorandum prepared to document the preferred site location. The
preferred site location will be used as the basis for all preliminary design
documents.
Hydraulics (Section 2.4.5):
• Modeling will be for the recommended infrastructure from Task 2.4.3 and
2.4.4.
• Computational fluid dynamic modeling and physical modeling is not included.
Control Narrative TM (Section 2.4.6) — Narratives will be for the recommended
infrastructure from Tasks 2.4.3 and 2.4.4
Preliminary Engineering Report (Section 2.5)
• The Draft PER will be submitted to the City for review
• Stantec will submit the PER to Idaho DEQ for review
• The City review period will be 14 calendar days
• A workshop will be conducted to review the PER, supporting preliminary
design documents, and comments with the City
• Final PER will form the basis for the final design scope of work (future TO 3)
• The Final PER will define the contractual basis for remaining design
deliverables, schedule, and cost associated with the WRRF creating a design
freeze for process, equipment, and general arrangements. Modifications to
the Final PER will be evaluated for schedule and cost impacts prior to
implementing under the TO 3.
• The Final PER will include City and Idaho DEQ review comments
• The PER and supporting preliminary design documents will be submitted
concurrently for City Review
Construction and O&M Cost Updates (Section 2.7)
• City shall provide feedback for both the Class 5 OPCC and Class 3 OPCC
within 14 calendar days of the deliverable being issued by Stantec
• City feedback from the Class 5 OPCC estimate will be included in updates to
the cost model and in the updated Class 3 OPCC estimate. The Class 5
OPCC estimate will not be issued as a deliverable more than once
• Stantec will include revisions to the Class 3 OPCC estimate per City
comments as a part of final design (TO 3 efforts)
Other Assumptions:
• The City will lead agency coordination with Stantec assistance
• The City will lead any public involvement efforts unless otherwise requested
• Stantec assumes that the City will require no more than 14 calendar days for
deliverable review
Task Order 11281 WWRF Tertiary Filtration Facilities Page 19 of 21
Stantec
• Stantec assumes that Idaho DEQ will require no more than 40 calendar days
for deliverable review
• The flow and loadings projections from the 2018 Facility Plan will be used for
planning and design purposes
• Stantec standard drawing symbols as applicable to local City standards and
abbreviations will be used
• Stantec standards and approaches will be implemented in preparing the
drawings using the City's standard borders. Any elements that are changed
to suit City long term standards developments will be assessed for impacts to
scope, schedule, and budget, and if necessary authorized as supplemental
services
• 2D plans will be prepared in ANSI D, 22 by 34-inch format. CAD drawings
will be created in the BIM packages defined above.
• The City will provide review comments on drawings and Stantec will provide
responses using a Bluebeam Studio session.
• Design calculations for the project will only be submitted when required by
permitting agencies
• No LEED or ENVISION requirements are anticipated for the facility
• All design reports, plans, specifications, and engineering calculations will be
stamped and signed by a registered Professional Engineer in the State of
Idaho
• No energy code compliance is anticipated
• No restrooms or finished office spaces are anticipated.
TIME OF COMPLETION and COMPENSATION SCHEDULE
COMPENSATION AND COMPLETION SCHEDULE
Task Description Estimated Completion Date Compensation
1 Preliminary Design September 30, 2022 (Exhibit A) $797,946.00
TASK ORDER TOTAL: $797,946.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
11281 is seven hundred ninety-seven thousand nine hundred forty-six dollars
($797,946.00). No compensation will be paid over the Not-to-Exceed amount without
prior written approval by the City in the form of a Change Order. No travel or expenses
will be reimbursed through this agreement. All costs must be incorporated in the
individual tasks within the Compensation and Completion Schedule above.
CITY OF MERIDIAN STANTEC
BY: BY:
KEITH WATTS, Procurement Manager CLINT ROGERS, Vice President
Task Order 11281 WWRF Tertiary Filtration Facilities Page 20 of 21
Stantec
Dated: Dated: 9/28/2021
Council Approved
Dated: 10-05-2021
City Project Manager:
Clint Dolsby
Task Order 11281 WWRF Tertiary Filtration Facilities Page 21 of 21
Stantec
Page 112
Item#9.
EXHIBIT B - FEE SCHEDULE, WRRF
Tertiary Filtration Preliminary Design
$797,946
Task Task Name Total
2 Preliminary Design
2.1 Project Management and Coordination $95,168
2.2 Data Collection and Field Coordination $13,668
2.3 Permitting Support $4,346
2.4 Studies and Technical Memoranda $181,834
2.5 Preliminary Engineering Report $47,042
2.6 Preliminary Engineering Design Documents $426,072
2.7 Construction and O&M Cost Updates $29,816
Page 113
Item#9.
EXHIBIT A - PRELIMINARY SCHEDULE
ID Task Mode Task Name Duration Start Finish Predecessors Resource Names Qtr 4,2021 Qtr 1,2022 Qtr 2,2022 Qtr 3,2022 Qtr 4,20
Se Oct Nov Dec Jan Feb Mar A r Ma Jun Jul Aua Se Oct
1 NTP 0 days Mon 10/4/21 Mon 10/4/21 10/4
I I
2 Project Management 260 days Mon 10/4/21 Fri 9/30/22
I I
3 Project Kickoff Meeting 0 days Fri 1018121 Fri 1018121 1FS+5 days 10/8
4 Startup, Tracking, and Coordination 260 days Mon 1014121 Fri 9130122 1
I
5 Coordination Meetings 260 days Mon 1014121 Fri 9130122 1
6 Closeout 0 days Fri 9130122 Fri 9130122 4 9/30
7 Data Collection and Field Investigations 80 days Mon 10/11/21 Fri 1/28/22
8 Existing Data Collection and Review 40 days Mon 10111121 Fri 1213121 3
9 Permitting Support(Tech Memo) 40 days Mon 1216121 Fri 1128122 8 O
I
10 Preliminary Design 255 days Mon 10/11/21 Fri 9/30/22
11 Studies and Technical Memos 255 days Mon 10111121 Fri 9130122
12 Bench Testing and WQ Evaluation 80 days Mon 10/25/21 Fri 2/11/22
I I
19 Filter Technology Evaluation 130 days Mon 10/11/21 Fri 4/8/22
24 Siting 30 days Mon 4/11/22 Fri 5/20/22 19
I
25 Hydraulics 30 days Mon 5/23/22 Fri 7/1/22 24
26 Site Drainage 20 days Mon 5/23/22 Fri 6/17/22 24
IF
27 Control Narrative TM 60 days Mon 4/11/22 Fri 7/1/22 19
28 Experimental Testing 155 days Mon 2/28/22 Fri 9/30/22
33 Preliminary Engineering Report 170 days Mon 1117122 Fri 919122
34 Draft Report 100 days Mon 1/17/22 Fri 6/3/22 12FS-20 days
I I I
35 City Review 10 days Mon 6/6/22 Fri 6/17/22 34
36 Final Report 20 days Mon 7/4/22 Fri 7/29/22 35,24,25,26
I I
37 DEQ Review 30 days Mon 8/1/22 Fri 9/9/22 36
I I I
38 Preliminary Design Documents(30%) 80 days Mon 616122 Fri 9123122 34,24FS-10 days
39 Cost Estimating 175 days Mon 1131122 Fri 9130122
43 Review Workshops 110 days Fri 1/14/22 Fri 6/17/22
I
44 Workshop 1 -Design Critieria 0 days Fri 1114122 Fri 1114122 7FF-10 days 14
45 Workshop 2-Bench Testing/WQ Evaluation 0 days Fri 1128122 Fri 1128122 12FF-10 days 28
I I I I
46 Workshop 3-Filters Technologies 0 days Fri 3125122 Fri 3125122 19FF-10 days 25
I
47 Workshop 4-Siting 0 days Fri 5/6/22 Fri 5/6/22 24FF-10 days 6
48 Workshop 5-Controls Strategies and 0 days Fri 6117122 Fri 6117122 27FF-10 days 17
Narrative
Project: Preliminary Schedule - Task Milestone ® Summary Project Summary 8 Manual Task M Manual Summary
Date: Thu 7/15/21
Page 1
Page 114
77
C� E IDIAN�
AGENDA ITEM
ITEM TOPIC: Resolution No. 21-2288: A Resolution Adopting New, Increasing, and
Decreasing Fees; Authorizing Deletion of Fees From Fee Schedule; Superseding All Previously
Adopted Fees and Fee Schedules, with the Exception of Recreational Programming Fees;
Authorizing City Departments to Collect Such Fees, and Providing an Effective Date
CITY OF MERIDIAN RESOLUTION NO. 21-2288
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
HOAGLUN, PERREAULT, STRADER
A RESOLUTION ADOPTING NEW, INCREASING, AND DECREASING FEES;
AUTHORIZING DELETION OF FEES FROM FEE SCHEDULE; SUPERSEDING ALL
PREVIOUSLY ADOPTED FEES AND FEE SCHEDULES,WITH THE EXCEPTION OF
RECREATIONAL PROGRAMMING FEES; AUTHORIZING CITY DEPARTMENTS
TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in the interest of clarity and transparency in the collection of fees for City
services, Finance Department staff has compiled all fees currently in effect for City services,
worked with City staff in all departments to analyze the continued applicability and accuracy of
such fees, established a proposed Citywide Fee Schedule, and presented the proposed Fiscal
Year 2022 ("FY22") Citywide Fee Schedule to the Meridian City Council at its meeting on
August 24, 2021;
WHEREAS,pursuant to Idaho Code section 63-1311A, following publication of notice
on September 10, 2021 and September 17, 2021, and public hearing on September 21, 2021, the
City Council of the City of Meridian did, by formal motion, approve new and increasing fees as
set forth in Exhibit A hereto; and
WHEREAS, certain fees charged by City are decreasing or are no longer necessary, as
set forth in Exhibit A hereto;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the new, increasing, and decreasing fees set forth in Exhibit A are hereby
adopted and shall be included in the FY22 Citywide Fee Schedule.
Section 2. That the deleted fees set forth in Exhibit B shall be removed from the FY22
Citywide Fee Schedule.
Section 3. That the Finance Department of the City of Meridian is hereby authorized to
incorporate into the FY22 Citywide Fee Schedule the changes set forth in Exhibits A and B.
Section 4. That, following the Finance Department's incorporation of the changes as set
forth in Exhibit A, the FY22 Citywide Fee Schedule will supersede all previous fees and fee
schedules previously adopted, with the exception of: a) fees adopted for recreational classes and
programming offered and administered by the Meridian Parks &Recreation Department, and b)
fees regarding solid waste and recycling, which fees shall be adopted and/or modified by
separate processes and fee schedules.
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE 1
Section 5. That the various departments of the City of Meridian are hereby authorized to
implement and carry out the collection of fees set forth in Exhibit A.
Section 6. That this Resolution shall be in full force and effect on October 1, 2021.
ADOPTED by the City Council of the City of Meridian, Idaho, this 5th day of October,
2021.
APPROVED by the Mayor of the City of Meridian, Idaho, this 5th day of October,
2021.
APPROVED:
Robert E. Simison, Mayor
ATTEST:
Chris Johnson, City Clerk
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE
Item#10.
EXHIBIT A
NEW,INCREASING,AND DECREASING FEES
FEE DESCRIPTION OLD FEE NEW FEE
AMOUNT AMOUNT
COMMUNITY DEVELOPMENT DEPARTMENT,DEVELOPMENT SERVICES DIVISION
Any project reviewed per the provisions of
Idaho Code section 39-118(2)(d). Fee
Qualified Licensed includes only the engineering drawing sheets,
Professional Engineer and does not include cover sheets, standard $290.00 $298.70
(QLPE) Review details or note sheets. per sheet per sheet
COMMUNITY DEVELOPMENT DEPARTMENT,PLANNING DIVISION
Remand Fee New Fee $705.00
PUBLIC WORKS DEPARTMENT
Sewer System Repair Fee: Additional Collections Technician(per hour) $35.39 $36.48
CCTV Van with one Collections Technician
Sewer System Repair Fee: (per hour) $54.97 $56.06
Hydrocleaner Service Truck with one
Sewer System Repair Fee: Collections Technician(per hour) $84.20 $85.29
OMNI Hydrant Meter H2 Register
Water Meters: w/Measuring Chamber, Complete $371.86 $1,256.60
Dual Port MXU (*b)
(*b) Charge is half the cost of a dual MXU for
dual meter installation in a single common
meter vault. (Full replacement cost of a dual
Water Meters: port MXU is $171.00) $94 $100.00
Water Meters: 2 inch T-2 Meter (Reclaimed) $1,117.76 $1,176.60
Water Meters: 1 inch Meter(Reclaimed) $191.81 $196.73
Water Meters: Single Port MXU $167.68 $171.98
Water Meters: 1 1/2 inch C-2 Meter(Reclaimed) $1,372.26 $1,407.45
Water Meters: 2 inch C-2 Meter(Reclaimed) $1,574.69 $1,615.07
Water Meters: 2 inch meter C2 $1,553.64 $1,593.48
Water Meters: 4 inch compound meter C2 $3,356.93 $3,443.01
Water Meters: 4 inch Turbo Meter(Irrigation) T2 $2,615.61 $2,682.68
Water Meters: 4 inch T-2 Meter (Reclaimed) $2,672.66 $2,741.19
Water Meters: 2 Inch Meter (Irrigation) T2 $1,143.51 $1,172.83
Water Meters: 4 inch C-2 Meter(Reclaimed) $3,378.71 $3,465.34
Water Meters: Hydrant Meter H2 $1,418.95 $1,455.33
Water Meters: 1 inch meter $182.54 $187.22
Water Meters: 1 1/2 inch T-2 Meter(Reclaimed) $950.98 $975.36
Water Meters: 1 1/2 Inch Meter(Irrigation) T2 $929.93 $953.77
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE page 118
Item#10.
FEE DESCRIPTION OLD FEE NEW FEE
AMOUNT AMOUNT
Water Meters: 1 1/2 inch meter C2 $1,351.23 $1,385.87
Water Meters: 3/4 inch Meter(Reclaimed) $155.29 $159.27
Water Meters: 3/4 inch meter $138.18 $141.72
Water Meters: 3/4 inch meter(short) $138.19 $141.72
Water Meters: Backflow Assembly 3/4" $307.51 $308.74
Water Meters: Backflow Assembly 1" New Fee $315.03
Water Meters: Backflow Assembly 1 1/2" New Fee $554.06
Water Meters: Backflow Assembly 2" New Fee $587.09
Water Meters: Backflow Assembly Repair Kit 3/4" New Fee $111.30
Water Meters: Backflow Assembly Repair Kit 1" New Fee $172.55
Water Meters: Backflow Assembly Repair Kit 1 1/2" New Fee $275.45
Water Meters: Backflow Assembly Repair Kit 2" New Fee $334.95
Water Meters: Backflow Test Port Valve New Fee $11.50
Water Meters: 1 1/2 inch C-2 Measuring Chamber Assembly New Fee $869.61
Water Meters: 2 inch C-2 Measuring Chamber Assembly New Fee $869.61
Water Meters: 4 inch T-2 Measuring Chamber Assembly New Fee $899.95
Water Meters: 4 inch C-2 Measuring Chamber Assembly New Fee $1,288.39
Water Meters: 1 1/2 inch T-2 Measuring Chamber Assembly New Fee $594.16
Water Meters: 2 inch T-2 Measuring Chamber Assembly New Fee $594.16
1 1/2 inch T-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $678.41
1 1/2 inch C-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $887.26
2 inch T-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $678.41
2 inch C-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $887.26
4 inch T-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $917.51
4 inch C-2 Measuring Chamber Assembly
Water Meters: (Reclaimed) New Fee $1,306.04
Water System Repair Fee: 6" C-900 Pipe Per linear Ft. $5.15 $9.26
Water System Repair Fee: 10" C-900 Pipe Per linear Ft. $13.42 $23.88
Water System Repair Fee: 8" C-900 Pipe Per linear Ft. $8.95 $15.91
Water System Repair Fee: 12" C-900 Pipe Per linear Ft. $18.97 $33.64
Water System Repair Fee: 4" C-900 Pipe Per linear Ft. $2.60 $4.56
Water System Repair Fee: STORZ fitting - 4.5 hydrant nozzle $145.60 $239.94
Water System Repair Fee: 12" Repair Coupler LPS (Long Pattern Sleeve) $177.24 $279.59
Water System Repair Fee: Traffic Rated Ring 20" $84.62 $125.02
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE page 119
Item#10.
FEE DESCRIPTION OLD FEE NEW FEE
AMOUNT AMOUNT
Water System Repair Fee: Cast-Iron Valve Lid $12.00 $17.65
Non-Traffic Rated 42" Meter Tub/Tile for
Water System Repair Fee: Single/Double Services $121.98 $167.96
Water System Repair Fee: 2" IP 250 PSI Poly Pipe Per linear Ft. $2.57 $3.48
Water System Repair Fee: 1.5 " IP 250 PSI Poly Pipe Per linear Ft. $1.56 $2.07
Water System Repair Fee: V IP 250 PSI Poly Pipe Per linear Ft. $0.67 $0.88
Water System Repair Fee: Valve Box - 26" Top Section $48.02 $62.70
Water System Repair Fee: 3/4" IP 250PSI Poly Pipe Per linear Ft. $0.43 $0.56
Water System Repair Fee: Hydrant Meter Gate Valve Handle 2" $3.30 $34.50
Water System Repair Fee: Manhole Ring $156.42 $191.15
Water System Repair Fee: Non-Trafic Meter Tub 36" $106.78 $128.48
Water System Repair Fee: 2 inch gate valve for hydrant meter $194.42 $228.39
Water System Repair Fee: Valve Box - 16" Top Section $29.73 $34.54
Water System Repair Fee: 12" Wedge Restraint Gland Pack $137.92 $152.51
Water System Repair Fee: Hydrant- 6" Extension $569.99 $614.29
Water System Repair Fee: Fire Hydrant $2,146.06 $2,300.52
Water System Repair Fee: Traffic Rated Meter Tub 42" $142.12 $150.33
Water System Repair Fee: Non-Traffic Rated Standard Lid& Ring $139.20 $146.47
Water System Repair Fee: 10" Repair Coupler $282.50 $291.37
Water System Repair Fee: Valve Box - 36" Bottom Section $53.74 $55.00
Water System Repair Fee: 2 inch Angle Valve $356.40 $361.96
Water System Repair Fee: Valve Box Extension Riser 1-6" $44.59 $44.21
Water System Repair Fee: 4" Repair Coupler $133.38 $131.92
1" x 1" IP PE Compression x Compression
Water System Repair Fee: Grip Coupler $59.93 $59.18
Water System Repair Fee: 1" IP Compression x 3/4 MIP Brass Fitting $42.52 $41.98
Water System Repair Fee: 6" Repair Coupler $189.65 $186.76
Water System Repair Fee: Meter Setter 2 inch $1,926.24 $1,890.25
Water System Repair Fee: 3/4 FIP x FIP Brass Curb Stop Valve $68.84 $67.20
Water System Repair Fee: Meter Setter 1 inch $546.14 $532.66
Water System Repair Fee: Meter Setter 3/4 inch $328.04 $319.90
Water System Repair Fee: 1.5 inch Angle Valve $302.03 $292.40
Water System Repair Fee: Residential Meter Lid and Ring $139.20 $134.02
Water System Repair Fee: 3/4 inch angle valves $84.73 $81.51
Water System Repair Fee: 8" Repair Coupler $235.63 $224.35
Water System Repair Fee: Grade Ring - Top 4" $51.24 $48.72
Water System Repair Fee: Hydrant Break-Away Kit $316.21 $299.34
Water System Repair Fee: Meter Setter 1.5 inch $1,723.70 $1,626.78
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE page 120
Item#10.
FEE DESCRIPTION OLD FEE NEW FEE
AMOUNT AMOUNT
Water System Repair Fee: Grade Ring - Bottom 2" $45.75 $40.97
Water System Repair Fee: 1 inch Angle Valve $139.17 $123.21
Water System Repair Fee: Hydrant Meter 2.5 FHT Swivel/no screen $109.81 $94.11
Water System Repair Fee: Traffic Rated Lid 20" $153.85 $130.02
Water System Repair Fee: Padlock $6.79 $4.88
Water System Repair Fee: Lid Only- 24" Manhole Cover $269.90 $151.07
Water System Repair Fee: 1" Comp x 3/4" MIP U-Branch Brass New Fee $68.46
Water System Repair Fee: 1" FIP x FIP Brass Curb Stop Valve New Fee $104.46
Water System Repair Fee: 1.5" FIP x FIP Brass Curb Stop Valve New Fee $213.88
Water System Repair Fee: 2" FIP x FIP Brass Curb Stop Valve New Fee $312.81
3/4" x 3/4" IP PE Compression x
Water System Repair Fee: Compression Grip Coupler New Fee $29.60
1.5" x 1.5" IP PE Compression x
Water System Repair Fee: Compression Grip Coupler New Fee $128.94
2" x 2" IP PE Compression x Compression
Water System Repair Fee: Grip Coupler New Fee $173.72
Water System Repair Fee: Adapter 3/4" MIP x HT New Fee $10.65
Water System Repair Fee: Adapter 2 1/2" MNST x 2" MIP New Fee $83.82
Water System Repair Fee: Bushing 1" x 3/4" New Fee $4.51
Water System Repair Fee: Bushing 2" x 1" Brass New Fee $17.52
Water System Repair Fee: Bushing 3" x 2" Brass New Fee $42.41
Water System Repair Fee: Nipple 3/4" Close Brass New Fee $2.55
Water System Repair Fee: Nipple 1" Close Brass New Fee $3.77
Water System Repair Fee: Nipple 1 1/2" Close Brass New Fee $7.39
Water System Repair Fee: Nipple 2" Close Brass New Fee $11.26
Water System Repair Fee: Sod sf ft New Fee $0.32
Water System Repair Fee: 12" Repair Coupler New Fee $345.54
Water System Repair Fee: 4" LPS (Long Pattern Sleeve) New Fee $64.52
Water System Repair Fee: 6" LPS (Long Pattern Sleeve) New Fee $108.08
Water System Repair Fee: 8" LPS (Long Pattern Sleeve) New Fee $173.71
Water System Repair Fee: 10" LPS (Long Pattern Sleeve) New Fee $207.90
Water System Repair Fee: 4" Wedge Restraint Gland Pack New Fee $51.23
Water System Repair Fee: 6" Wedge Restraint Gland Pack New Fee $61.62
Water System Repair Fee: 8" Wedge Restraint Gland Pack New Fee $83.36
Water System Repair Fee: 10" Wedge Restraint Gland Pack New Fee $145.58
CLERK'S OFFICE
Fee to file declaration of candidacy for
elective City office per Idaho Code section
Campaign Filing Fee 50-406 New Fee $40.00
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE page 121
Item#10.
EXHIBIT B
DELETED FEES
PUBLIC WORKS DEPARTMENT
FEE DESCRIPTION
Water Meters: Hydrant Meter H2 w/Backflow
OMNI Hydrant Meter H2 Lock Handle
Water Meters: Assembly
Water Meters: OMNI Hydrant Meter H2 Register w/Chamber
Water Meters: OMNI Hydrant Meter H2 Support Bracket
Water Meters: Private Water System Review
Water System Repair Fee: 2 inch gate valve for hydrant meter
Drainage System Inspection < 1.5 acres
Drainage System Inspection >20 acres
Drainage System Inspection 1.5 to 10 acres
Drainage System Inspection 10 to 20 acres
Homeowners Association Pressurized
Irrigation System Review
Master Grading &Drainage Review
Pressurized Irrigation System Inspection 101 or more services
Pressurized Irrigation System Inspection 50 or less services
Pressurized Irrigation System Inspection 51 to 100 services
Subdivision Grading& Drainage Review < 1.5 acres
Subdivision Grading& Drainage Review >20 acres
Subdivision Grading& Drainage Review 1.5 to 10 acres
Subdivision Grading& Drainage Review 10 to 20 acres
Subdivision Plans Preliminary Plat Water& Sewer Model Input
Subdivision Plans Sewer System Modeling -by Consultant
Subdivision Plans Sewer System Modeling -by Public Works
Subdivision Plans Water System Modeling -by Consultant
Subdivision Plans Water System Modeling -by Public Works
Water and Sewer Inspection New Sewer main
Water and Sewer Inspection New water main
ADOPTION OF FY22 CITYWIDE FEE SCHEDULE PAGE page 122
77
C� E IDIAN�
AGENDA ITEM
ITEM TOPIC: Resolution No. 21-2289: A Resolution by the Mayor and the Council of the
City of Meridian, Idaho, Accepting that Certain Report on Eligibility for the Linder District Area as
an Urban Renewal Area and Revenue Allocation Area and Justification for Designating the Area
as Appropriate for an Urban Renewal Project; Determining the Area Identified in the Report and
Within the City or Within the City's Area of Operation, to be a Deteriorated Area or a
Deteriorating Area, or a Combination Thereof, as Defined by Idaho Code Sections 50-2018(9) and
50-2903(8); Directing the Urban Renewal Agency of Meridian, Idaho, Also Known as the Meridian
Development Corporation, to Commence the Preparation of an Urban Renewal Plan Subject to
Certain Conditions, Which Plan May Include Revenue Allocation Provisions For All or Part of the
Area, and Providing an Effective Date
C� fIEN DIA]O :,,
DAH
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Victoria Cleary, Community Development Meeting Date: October 5, 2021
Presenter: Victoria Cleary Estimated Time: 15 minutes
Topic: Resolution No. 21- : A Resolution by the Mayor and the Council of the City of
Meridian, Idaho,Accepting that Certain Report on Eligibility for the Linder District
Area as an Urban Renewal Area and Revenue Allocation Area and Justification for
Designating the Area as Appropriate for an Urban Renewal Project; Determining the
Area Identified in the Report and Within the City or Within the City's Area of
Operation, to be a Deteriorated Area or a Deteriorating Area, or a Combination
Thereof, as Defined by Idaho Code Sections 50-2018(9) and 50-2903(8); Directing
the Urban Renewal Agency of Meridian, Idaho,Also Known as the Meridian
Development Corporation,to Commence the Preparation of an Urban Renewal Plan
Subject to Certain Conditions, Which Plan May Include Revenue Allocation
Provisions For All or Part of the Area; and Providing an Effective Date
Background
Early this year, Community Development Department and the Urban Renewal Agency of
Meridian, Idaho also know as Meridian Development Corporation ("MDC") staff began to explore
strategies to encourage development in the area between Ten Mile and Linder Roads, south of
Interstate 84 and north of Overland Road. This area includes parcels that are within City limits,
as well as parcels located within unincorporated Ada County, but within the City's Area of City
Impact.While there has been some interest in the area, a lack of sewer infrastructure, and the
additional requirement for local east-west roadway improvements seem to be the impediments
limiting private investment in the area.
Also earlier this year, the City Council prioritized support for a Linder Road overpass, a much-
needed local and regional transportation improvement, allocating$2.5 million to the future
project which is a joint effort of Ada County Highway District (ACHD) and Idaho Transportation
Department.
The creation of an urban renewal district in this area can spur investment to generate the
revenue necessary to assist with the completion of public improvement projects to support the
Linder overpass project as well as provide a funding mechanism for reimbursement of qualifying
public improvements necessary for the area to develop.
Without urban renewal efforts to encourage the private investment necessary to support
transportation and utility improvements, it is likely the area will remain undeveloped until such
time as property values, development costs, and lease rates provide the returns needed to justify
private investment.
Alignment with City Initiatives
Staff views this area as one of the three remaining undeveloped areas of significant size within
the City's Area of City Impact that can accommodate substantial future employment of family-
wage jobs.
In addition, the establishment of an urban renewal area ensures that public improvements
needed to serve the area are funded through new tax revenues generated by development in the
area.
The proposed Linder District addresses several goals and strategies identified in three of the six
Focus Areas in the Citywide Strategic Plan:
Focus Area Goal Strategy
Utilize impact fees, cooperative agreements, Utilize urban renewal districts for
Responsible urban renewal districts and other tools to redevelopment and infrastructure
Growth ensure that development pays its needs in the community.
proportionate share of service impacts.
Advance construction of transportation Utilize City funds and partnership to
Transportation & projects on priority arterial roadways to advance construction of identified
Infrastructure reduce commute times and improve efficient priority road projects.
movement within and about Meridian.
Support business development that Work with the development community
increases the number of family wage jobs to to facilitate the creation of business/
allow employees to live and work in industrial/research parks.
Business & Meridian.
Economic Vitality
Utilize urban renewal areas and specific Create targeted urban renewal areas to
area plans to promote business investment spur investment and needed
in targeted areas to meet community needs. infrastructure improvements.
The Study Area&Anticipated Improvements
This urban renewal effort is strategic and intentional, limited in size and scope. The Linder
District Study Area shown and cited in the Eligibility Study is approximately 19S acres.As set
forth below and due to further planning efforts and direction provided by the Ada County Board
of County Commissioners, the parcels north of Interstate 84 and west of Linder Road will not be
included in any proposed future revenue reallocation area. Any proposed further revenue
allocation area would encompass 18 parcels within 171.3 acres.
2
Revised Linder Study Area
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* The above map reflects the proposed project area boundary, which is smaller than the Linder District
Study Area and shows the elimination of the three parcels north of I-84 that were shown in the original
Study Area map(Eligibility Study,page 10).
Also, the parcel to the far east was annexed into the City in June 2021. The map above shows this change.
It is anticipated that if the necessary findings are made and the City Council directs MDC to
prepare an urban renewal plan, the future Linder District Urban Renewal Plan will identify three
infrastructure improvements projects:
Linder Overpass: While ACHD has identified the Linder overpass in its Five-Year Workplan,the
City's $2.5 million commitment in combination with tax increment generated by private
investment in the Study Area can help to accelerate the project. Tax increment funds are planned
to support ACHD improvements related to construction of the south approach to the overpass
bridge.
The Linder overpass will improve emergency response times and alleviate congestion at
Meridian and Ten Mile interchanges by providing an alternative route for local and regional
commuters, businesses and others, including West Ada School District and Republic Services
which both have facilities on Franklin Road,west of Linder Road.
3
Sewer Installation: To-date, no single property owner or developer has been willing to
undertake the necessary costs for sewer installation to accommodate development. The
significant sewer extension, comprised of 8-, 10- and 12-inch lines, planned south of and parallel
to I-84, is needed to serve more than 60 percent of the proposed District's 171 acres. Preliminary
financial projections estimate that installation of sewer improvements early in the life of the
District will spur the initial private investments in the Study Area to generate the revenue
necessary to fund the identified improvements.
Area Reliant on Future Sewer Service
1
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Local Roadway: The City's 2007 Ten Mile Interchange Specific Area Plan calls our requirements
for installation of a local roadway to provide east-west connectivity and minimize impacts to
ACHD's Overland arterial.
Once the qualifying public infrastructure costs for the three identified projects are reimbursed,
the district will sunset. Staff anticipates this will occur well before the 20-year district lifespan
permitted by State statute.
It is anticipated that the judicious efforts to establish a district limited in size and scope will
generate the revenue to fund the needed public infrastructure improvements that have
hampered investment and growth in this area.
4
Required Actions and Findings
MDC retained Kushlan I Associates to study the proposed Linder District Study Area and to
prepare an Eligibility Report assessing the presence of conditions that may support the
establishment of an urban renewal project area pursuant to the definitions found in Chapters 20
and 29, Title 50, Idaho Code, as amended. The Eligibility Report (Exhibit A of the proposed
resolution) cites the conditions necessary to support designation of the area as an urban renewal
project area.
MDC accepted the Linder Study Area Eligibility Report and, through MDC Resolution 21-024
adopted on May 26, 2021 (Exhibit B of the proposed resolution), authorized its transmittal to the
City Council for consideration and, if accepted as appropriate for an urban renewal project,
subsequent direction for MDC to proceed with preparation of an urban renewal plan. MDC
further authorized transmittal of MDC Resolution 21-024 and the Eligibility Report to the Ada
County Board of County Commissioners ("BOCC") to adopt the findings for the parcels located
outside the City limits and within unincorporated Ada County.
City and MDC representatives presented to the BOCC on June 14, 2021, and the BOCC did not
take action on the resolution at that time. The BOCC staff directed the City and MDC to obtain the
agricultural operation consents from the necessary property owners that had used their parcels
for agricultural operations within the last three years. The agricultural consents have been
obtained from the certain property owners south of Interstate 84.
Following additional consideration, it was determined the parcels located within unincorporated
Ada County north of Interstate 84 and west of Linder Road would not be included within the
boundaries of any future project area. The area that will not be included in any future district is
specifically referenced in Exhibit C to the City Council resolution.
On September 30, 2021,the BOCC considered Ada County Resolution No. 2676, adopting the
findings in the Study and specifically limiting any future project to those parcels south of
Interstate 84. The BOCC resolution is referenced as Exhibit D of the proposed resolution.
A study area is required to meet at least one of ten conditions specified in Idaho Code Sections
50-2018(9) and 50-2903(8) to qualify for urban renewal activities. The Eligibility Report finds
that the Study Area meets five of the ten criteria (Eligibility Report, page 16).
Future Actions
Following Council acceptance of the Eligibility Report and direction for MDC to begin
development of an urban renewal plan, staff and consultants will prepare the Linder District
Urban Renewal Plan.
The Planning and Zoning Commission must review the proposed plan to validate its conformity
with the City Comprehensive Plan before final consideration by the City Council. The BOCC and
City will need to enter into an intergovernmental agreement concerning the administration of
revenue allocation proceeds for the parcels currently located within unincorporated Ada County,
and the BOCC will need to adopt a transfer of powers ordinance. Final adoption of the Plan by the
Council must follow three ordinance readings and a public hearing. It is anticipated that these
final actions will occur in late December 2021 through early January 2022.
5
Study ConsiderationEligibility ReportLinder Urban RenewalProposed for Area
Citywide Strategic Plan improvements.infrastructureneeded and investment spur to Create targeted urban renewal areas needs.communityto meet areas business investment in targeted to
promote plans specific area and parks.industrial/researchbusiness/ of creation the facilitate to community developmentthe with Work .Meridianinworkandlivetoemployeesallowtojobswagefamilyofnumbert
heincreasesthatdevelopmentbusinessSupportVitalityEconomic& Business projects.priority roadidentified of advance construction to partnershipfunds and Utilize City Meridian.aboutand
improve efficient movement within times and commute reduce to priority arterial roadways on transportation projects of Advance construction Infrastructure& Transportation.communitytheinneedsinfr
astructureandredevelopmentfordistrictsrenewalurbanUtilizeimpacts.serviceof development pays its proportionate share that ensure to tools and other urban renewal districts cooperative
agreements, fees, Utilize impact Growthle bisponesR StrategyGoalAreaFocus Alignment
Original DistrictLinderProposed
Revised annexedyet18 parcels, 6 not 171.3 acres encompassing DistrictLinderProposed
OwnerCommunication
Qualifying CostsReimbursable 000,378,1$Total000,101,1$Construction000,107$Way-of-Right000,161$Design CostsApproach
Other Proposed District RoadwayLocalSewer Improvements
Estimated Improvement ImprovementsInfrastructureLinder District Urban Renewal Plan 000,500,$5Total000,000,$1RoadwayLocal000,100,$3Sewer000,400,$1ApproachOverpassCosts
Proposed DistrictLinder
CITY OF MERIDIAN RESOLUTION NO. 21-2289
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
HOAGLUN, PERREAULT, STRADER
A RESOLUTION BY THE MAYOR AND THE COUNCIL OF THE CITY OF MERIDIAN,
IDAHO,ACCEPTING THAT CERTAIN REPORT ON ELIGIBILITY FOR THE LINDER
DISTRICT AREA AS AN URBAN RENEWAL AREA AND REVENUE ALLOCATION
AREA AND JUSTIFICATION FOR DESIGNATING THE AREA AS APPROPRIATE
FOR AN URBAN RENEWAL PROJECT; DETERMINING THE AREA IDENTIFIED IN
THE REPORT AND WITHIN THE CITY OR WITHIN THE CITY'S AREA OF
OPERATION, TO BE A DETERIORATED AREA OR A DETERIORATING AREA, OR
A COMBINATION THEREOF, AS DEFINED BY IDAHO CODE SECTIONS 50-2018(9)
AND 50-2903(8); DIRECTING THE URBAN RENEWAL AGENCY OF MERIDIAN,
IDAHO, ALSO KNOWN AS THE MERIDIAN DEVELOPMENT CORPORATION, TO
COMMENCE THE PREPARATION OF AN URBAN RENEWAL PLAN SUBJECT TO
CERTAIN CONDITIONS, WHICH PLAN MAY INCLUDE REVENUE ALLOCATION
PROVISIONS FOR ALL OR PART OF THE AREA;AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council (the "City Council") of the City of Meridian, Idaho (the
"City"), found that deteriorating areas exist in the City, therefore, for the purposes of the Idaho
Urban Renewal Law of 1965, Chapter 20, Title 50, Idaho Code, as amended (the "Law"), created
an urban renewal agency pursuant to the Law, authorizing the agency to transact business and
exercise the powers granted by the Law and the Local Economic Development Act, Chapter 29,
Title 50, Idaho Code, as amended (the "Act") upon making the findings of necessity required for
creating the Urban Renewal Agency of the city of Meridian, Idaho, also known as the Meridian
Development Corporation("MDC");
WHEREAS, the Mayor has duly appointed the Board of Commissioners of MDC (the
"MDC Board"), which appointment was confirmed by the City Council;
WHEREAS, on October 8, 2002, the City Council, after notice duly published, conducted
a public hearing on the Meridian Revitalization Plan Urban Renewal Project,which is also referred
to as the Downtown District(the "Downtown District Plan");
WHEREAS,following said public hearing,the City Council adopted its Ordinance No. 02-
987 on December 3, 2002, approving the Downtown District Plan, making certain findings and
establishing the Downtown District revenue allocation area (the "Downtown District Project
Area");
RESOLUTION NO. 21-2289- 1
WHEREAS, the City Council, after notice duly published, conducted a public hearing on
the Ten Mile Road Urban Renewal Plan(the "Ten Mile Plan"). The public hearing was continued
to June 21, 2016, for further testimony;
WHEREAS, following said public hearings, the City Council adopted its Ordinance No.
16-1695 on June 21, 2016, approving the Ten Mile Plan, making certain findings and establishing
the Ten Mile revenue allocation area(the "Ten Mile Project Area");
WHEREAS, the City Council, after notice duly published, conducted a public hearing on
the First Amendment to the Meridian Revitalization Plan Urban Renewal Project (the "First
Amendment to the Downtown District Plan");
WHEREAS,following said public hearing,the City Council adopted its Ordinance No. 20-
1881 on June 9, 2020, approving the First Amendment to the Downtown District Plan deannexing
certain parcels and making certain findings;
WHEREAS, the City Council, after notice duly published, conducted a public hearing on
the Urban Renewal Plan for the Union District Urban Renewal Project(the"Union District Plan");
WHEREAS,following said public hearing,the City Council adopted its Ordinance No. 20-
1882 on June 9,2020, approving the Union District Plan,making certain findings and establishing
the Union District revenue allocation area(the "Union District Project Area");
WHEREAS, the City Council, after notice duly published, conducted a public hearing on
the Second Amendment to the Meridian Revitalization Plan Urban Renewal Project(the "Second
Amendment to the Downtown District Plan");
WHEREAS,following said public hearing,the City Council adopted its Ordinance No. 21-
1933 on July 13, 2021, approving the Second Amendment to the Downtown District Plan
deannexing certain parcels and making certain findings (collectively,the Downtown District Plan,
and amendments thereto, are referred to as the "Existing Downtown District Plan," and the
Downtown District Project Area, and amendments thereto, are referred to as the "Existing
Downtown District Project Area")
WHEREAS, the Existing Downtown District Plan, the Ten Mile Plan, and the Union
District Plan are collectively referred to as the"Existing Urban Renewal Plans"and their respective
revenue allocation project areas are collectively referred to as the "Existing Project Areas;"
WHEREAS, it has become apparent that additional property, a portion of which is located
within the City, and a portion of which is located within the City's area of operation within
unincorporated Ada County, may be deteriorating or deteriorated and should be examined as to
whether such an area is eligible for an urban renewal project;
WHEREAS,in 2021,Kushlan I Associates commenced an eligibility study and preparation
of an eligibility report for an area approximately 195 acres in size including properties and
roadway, referred to as the Linder District Study Area, which is an area generally
RESOLUTION NO. 21-2289- 2
bounded by Ten Mile Road on the west, Interstate 84 on the north, Overland Road on the south,
and what would be an unimproved section of Linder Road on the east. Additionally, the Linder
District Study Area includes three (3) parcels located west of Linder Road and north of I-84 (the
"Study Area");
WHEREAS, MDC obtained an eligibility report entitled Linder Urban Renewal District
(Proposed) Eligibility Report, dated May 2021 (the "Report"), which examined the Study Area,
which area also included real property located within unincorporated Ada County, for the purpose
of determining whether such area was a deteriorating area and/or a deteriorated area as defined by
Idaho Code Sections 50-2018(8), (9) and 50-2903(8);
WHEREAS, the Report, a copy of which is attached hereto as Exhibit A, found the
existence of one or more of the statutory criteria for the area to be considered eligible for urban
renewal activities;
WHEREAS, pursuant to Idaho Code Sections 50-2018(8), (9) and 50-2903(8), which
define the qualifying conditions of a deteriorating area and a deteriorated area, several of the
conditions necessary to be present in such an area are found in the Study Area, i.e.,
a. age or obsolescence;
b. the predominance of defective or inadequate street layout; and
C. faulty lot layout in relation to size, adequacy, accessibility, or usefulness; obsolete
platting;
WHEREAS, the Study Area contains open land or open area;
WHEREAS, under the Act a deteriorated area includes any area which is predominantly
open and which,because of obsolete platting,diversity of ownership, deterioration of structures or
improvements, or otherwise, results in economic underdevelopment of the area or substantially
impairs or arrests the sought growth of a municipality;
WHEREAS, Idaho Code Sections 50-2018(9), 50-2903(8) and 50-2008(d) list the
additional conditions applicable to open land or open areas, including open land areas to be
acquired by MDC, which are the same or similar to the conditions set forth above;
WHEREAS, such additional conditions regarding open land or open areas are present and
are found in the Study Area;
WHEREAS, the effects of the listed conditions cited in the Report result in economic
underdevelopment of the area, substantially impair or arrest the sound growth of a municipality,
constitute an economic or social liability, and are a menace to the public health, safety, morals, or
welfare in their present condition or use;
WHEREAS, MDC, on May 26, 2021, adopted Resolution No. 21-024 (a copy of which is
attached hereto as Exhibit B and incorporated herein by this reference, without attachments
thereto) accepting the Report and authorizing the Chair, Vice-Chair, or Administrator of MDC to
transmit the Report to the City Council requesting its consideration for designation of an urban
renewal area and requesting the City Council to direct MDC to prepare an urban renewal plan for
RESOLUTION NO. 21-2289- 3
the Study Area, which plan may include a revenue allocation provision as allowed by law;
WHEREAS, MDC also authorized the transmittal of the Report to the Ada County Board
of County Commissioners for purposes of obtaining a resolution determining such area to be
deteriorated and/or deteriorating and appropriate for an urban renewal project;
WHEREAS, the Report includes a preliminary analysis concluding the base assessment
roll value for the Study Area along with the base assessment rolls for the Existing Project Areas
and any proposed revenue allocation areas or amendments thereto, do not exceed 10% of the
current assessed valuation of all taxable property within the City;
WHEREAS,under the Law and Act, specifically Idaho Code Sections 50-2018(8), (9) and
50-2903(8)(f), the definition of a deteriorated area and a deteriorating area shall not apply to any
agricultural operation, as defined in Idaho Code Section 22-4502(2), absent the consent of the
owner of the agricultural operation except for an agricultural operation that has not been used for
three (3) consecutive years;
WHEREAS, the Study Area includes parcel(s) subject to such consent;
WHEREAS, Idaho Code Section 50-2018(18) provides that an urban renewal agency
cannot exercise jurisdiction over any area outside the city limits without the approval of the other
city or county declaring the need for an urban renewal plan for the proposed area;
WHEREAS, a portion of the Study Area includes certain real property located within the
City's area of operation and within unincorporated Ada County;
WHEREAS, MDC submitted the MDC Resolution No. 21-024 and the Report to the Ada
County Board of County Commissioners and the Commissioners were asked to adopt a resolution
finding the need for an urban renewal project for the proposed Study Area;
WHEREAS, on June 14, 2021, representatives of the City and the Agency presented the
Report to the Ada County Commissioners requesting the Commissioners to consider adopting the
findings concerning the proposed Linder District Area;
WHEREAS, the Commissioners did not take action at that time, and the Agency was
directed to obtain the agricultural operation consents from the property owners located within
unincorporated Ada County, which consents for agricultural operations have been obtained from
the property owners south of Interstate 84;
WHEREAS, following transmittal to the Ada County Board of County Commissioners,
and based on ongoing discussions, it appears the proposed project area will be smaller than the
Study Area. Specifically, the parcels located north of Interstate 84 and west of Linder Road are
included within the Study Area boundary; however, those parcels will not be included in any
proposed urban renewal plan or project area boundary. A copy of the proposed project area map
noting those eligible parcels that are not intended to be included in any future project area is
attached hereto as Exhibit C;
WHEREAS, additional information was transmitted to the Ada County Board of County
RESOLUTION NO. 21-2289-4
Commissioners staff as requested;
WHEREAS, the Ada County Board of County Commissioners adopted MDC's findings
concerning the proposed Study Area by adopting Resolution No. 2676 on September 30, 2021,
which Resolution is attached hereto as Exhibit D, without exhibits attached thereto;
WHEREAS, pursuant to Idaho Code Section 50-2008, an urban renewal project may not
be planned or initiated unless the local governing body has,by resolution, determined such area to
be a deteriorated area or a deteriorating area, or combination thereof, and designated such area as
appropriate for an urban renewal project;
WHEREAS, Idaho Code Section 50-2906 also requires that in order to adopt an urban
renewal plan containing a revenue allocation financing provision, the local governing body must
make a finding or determination that the area included in such plan is a deteriorated area or a
deteriorating area; and
WHEREAS, it is desirable and in the best public interest that MDC prepare an urban
renewal plan for a portion of the area identified as the Linder District Study Area in the Report
located in the city of Meridian, and within the City's area of operation in unincorporated Ada
County.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, AS FOLLOWS:
Section 1. That the City Council acknowledges acceptance and receipt of the Report.
Section 2. That the City Council finds and declares that the Linder District Study Area
identified in the Report, attached hereto as Exhibit A, is a deteriorated area and/or a deteriorating
area existing in the City and the City's area of operation, as defined in Title 50, Chapters 20 and
29, Idaho Code, as amended, and qualifies as an urban renewal project and justification exists for
designating the area as appropriate for an urban renewal project.
Section 3. That the City Council finds and declares there is a need for MDC, an urban
renewal agency, to function in accordance with the provisions of Title 50, Chapters 20 and 29,
Idaho Code, as amended,within a designated area for the purpose of establishing an urban renewal
plan.
Section 4. That the area identified as the Linder District Study Area in the Report includes
certain properties within the City's area of operation and within unincorporated Ada County. The
Ada County Board of County Commissioners has adopted a resolution finding the need for an
urban renewal project for a portion of the proposed Linder District Study Area.
Section 5. That the Ada County Board of County Commissioners has limited the inclusion
of parcels located within the City's area of operation and within unincorporated Ada County to be
included in any proposed Linder District project area to those certain parcels south of Interstate
84, and therefore, the City Council directs the parcels north of Interstate 84 shall not be included
in any proposed Linder District project area.
RESOLUTION NO. 21-2289- 5
Section 6. That having made such designation, the City Council hereby directs MDC to
commence preparation of an urban renewal plan for the Linder District Study Area described in
the Report, excluding the parcels north of Interstate 84 and west of Linder Road, for consideration
by the MDC Board and, if acceptable, final consideration by the City Council in compliance with
Title 50, Chapters 20 and 29, Idaho Code, as amended.
Section 7. That City staff has obtained the necessary agricultural consents from the
property owner(s).
Section 8. That in the event the parcels located within unincorporated Ada County are
included in any proposed urban renewal plan or project area, the City Council will seek to obtain
an agreement with Ada County, Idaho, as required by Idaho Code Section 50-2906(c).
Section 9. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED By the Council of the City of Meridian, Idaho, this 5th day of October, 2021.
APPROVED By the Mayor of the City of Meridian, Idaho, this 5th day of October, 2021.
APPROVED:
Robert E. Simison, Mayor
ATTEST:
Chris Johnson, City Clerk
RESOLUTION NO. 21-2289- 6
E IDIAN;---
AGENDA ITEM
ITEM TOPIC: ITEMS MOVED FROM THE CONSENT AGENDA (Action Item)
Page 4
77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Cyber Security Awareness Month
Item#12.
E IDIAN --
IDAHO
The Office of the Mayor
PR0c .CA .94Arl0Jr
WHEREAS, the City of Meridian recognizes it has a vital role in identifying,protecting its
citizens from, and responding to cybersecurity threats that may have
significant impact to our community; and,
WHEREAS, cybersecurity education and awareness is crucial for everyone, including
large corporations, small businesses, financial institutions, schools,
government agencies, the home user, and anyone who connects to the
internet; and,
WHEREAS, you can protect yourself by monitoring your accounts, being conscientious of
what you share online, keeping computer software up to date, creating unique
passwords and changing them regularly, installing anti-virus programs and
firewalls, and using mobile devices safely; and,
WHEREAS, the "Do Your Part. #BeCyberSmart" Campaign serves as the national
cybersecurity public awareness campaign, implemented through a coalition
working together to increase the public's understanding of cyber threats and
empowering Americans to be safe and secure online; and,
WHEREAS, maintaining the security of cyberspace is a shared responsibility in which
each of us has a critical role to play, and awareness of computer security
essentials will improve the security of the City of Meridian's information,
infrastructure, and economy.
THEREFORE, 1, Mayor Robert E. Simison, hereby proclaim the month of October 2021 as
C ber Security Awareness Month
in the City of Meridian and call upon the community to join me in recognizing how serious cyber
security is and the steps each of us can take o rotect ourselves and our community.
Dated this 5rh day of October, 2021 �Ly,�
obert E. mis n, Mayor
y .
Treg Bernt, Council President
Brad Hoaglun, City Council Vice-President
Liz Strader, City Council
Joe Borton, City Council
Jessica Perreault, City Council
Luke Cavener, City Council
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Mayor's Youth Advisory Council Update
Presentation
Mayor’s Youth Advisory MYAC Executive Council Council: 2021
Regular Business
First General Council Meetings speakers GA/CS activities and for guest Worked to gauge interest, both for ❏ Organized icebreakers❏ Held first GC meetings of the year❏
Recruitment Goals MYAC kickoff, Farmstead, with more in the works❏ make the activity more fun and to help bring in new members-Many MYAC events allow members to bring a “plus❏ of its
active membersDuring the peak of the lockdowns, MYAC lost a significant portion ❏
Major Events
MYAC Kickoff/Bowling (August 30)Finished with bowling ❏ Used event to invite people to TVYSS❏ parentsHeld icebreaker activity, and introduced MYAC to youth and ❏ Held at Wahooz Galaxy
Event Center❏
Treasure Valley Youth Safety Summit (Sep. 16)drivingrelating to mental health and safe Hosted speakers to discuss topics ❏ up of local law enforcementHosted/Moderated safety panel made
❏ activities, meant to engage teenagersrelated -Participated in safety❏ in, and answered questions-Ran check❏
Walk to End Alzheimer’s (Oct. 2)Able to coordinate with the director of the walk❏ People were interested❏ Used forms to gather information❏ First community service event of the year❏
Farmstead (Oct. 4)timeThis event benefited from more unstructured ❏ West Ada that dayNo regular MYAC meeting and no school for ❏ 7 pm-We were there from 4❏ building event-First bonding/team❏
Upcoming Events Rake up Meridian (Late October/Early November)❏ Trunk or Treat voter registration/lost child booth (October 21)❏ City Council/School board Forum (October 11)❏
Item#14.
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Community Match Agreement Between the City of Meridian and JST
Manufacturing, Inc. Supporting the Idaho Tax Reimbursement Incentive Act and Providing for the
Reimbursement of$27,000 for Completed Public Infrastructure Improvements
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Item#14.
C� fIEN DIA] :,,
DAHO
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Victoria Cleary, Community Development Meeting Date: October 5, 2021
Presenter: Victoria Cleary Estimated Time: 5 minutes
Topic: Community Match Agreement between the City of Meridian and JST Manufacturing,
Inc. Supporting the Idaho Tax Reimbursement Incentive Act and Providing for the
Reimbursement of$27,000 for Completed Public Infrastructure Improvements
Recommended Council Action
Approve Community Match Agreement ("Agreement") between the City of Meridian and JST
Manufacturing, Inc.
Background
JST Manufacturing, Inc. ("JST"), is a 40-year old, Treasure Valley manufacturer of custom,
specialty machinery serving global clients in the semiconductor, optoelectronics, biomedical,
food processing, and other clean industries.
City staff met with JST representatives in fall 2019 to discuss the consolidation of its three
locations and expansion of its operations in Meridian, and review available sites. JST later
identified the site at 4040 E. Lanark as a viable location to expand its operations.
With few economic development tools available to directly assist companies seeking to locate
and expand operations in local communities, staff involved the Idaho Department of Commerce,
and JST was able to take advantage of the State's Tax Reimbursement Incentive ("TRI") program.
The TRI program is a competitive program that can provide performance-based tax credits for
new State revenues generated by companies seeking to expand or locate in Idaho. Companies
expanding or locating in communities of more than 25,000 must commit to make a significant
capital investment and add a minimum of 50 full-time jobs at or above the county average wage.
Idaho Commerce evaluates the anticipated new jobs and the company's impact on the industry
sector as well the local and State economy to determine the percentage credit available—up to 30
percent—on income, payroll, and sales taxes paid for a specified period of time, up to 15 years.
The Governors' Economic Advisory Council reviews applications and proposed awards and, upon
approval, a formal agreement with annual performance criteria is established.
The TRI program requires a "meaningful community match" illustrating local support for a
business' location or expansion. State statue allows for communities to provide monetary
contributions, fee waivers, in-kind-services, and infrastructure improvements.
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Item#14.
While the City values the creation of new family-wage jobs, it is only able to provide a community
match with a direct nexus to "public purpose" (see subsequent Meaningful Community Match
section) and, as such, staff recommends approval of this Agreement that provides for a $27,000
"Community Match" in the form of reimbursement of verified public infrastructure "contributed
capital" improvements installed. These improvements, required as a condition of development
and beyond those necessary to serve JST's facility,will serve community development.
JST Community Impacts
JST (www.jstmfg.com) as a multi-national client base serving several industries.JST operations
align with one of the City's four target industry sectors,Advanced Manufacturing. In addition to
50 jobs, at an average wage at or above the County average wage at the time of TRI approval
($50,464),JST's capital investment will result in direct, new City revenue.
Development of the site at 4040 E. Lanark resulted in more than a five-fold increase in assessed
real property value for the 5.18-acre site. JST occupies 80 percent of the 75,000-square-foot
building. In addition to the $13.2 million real property valuation, JST's 2021 personal property
tax assessment totaled $2.7 million.
Estimated City Annual Real Property Tax Increase (@ 0.002928713 levy x 80%) $25,500
One-Time Building Permit Fees Paid (excludes fees paid to City third party contractors) $126,000
(includes Police Impact Fee of$9,000 and Fire Impact Fee of$26,250)
Idaho Commerce Economic Benefit Summary
New Jobs: 50 New Total State Revenue: $3.4 million
Average Wage: $58,138 New Direct State Revenue: $1.8 Million
Capital Investment: $4.7 million TRI Term: 8 years
Total Project Wages: $19.1 million TRI Percentage: 16%
Community Match Reimbursement Specifics
Construction of public utility improvements, consisting of extension of a water main and
installation of a fire hydrant, was a requirement of development documented by a Warranty
Surety Agreement and surety deposit. The Public Works Department accepted the improvements
which were logged by the Finance Department as "contributed capital" City infrastructure assets
to be maintained by the City.
Staff is recommending the $27,000 Community Match be disbursed in two equal installments
following verification of compliance with annual performance criteria by Idaho Commerce.
Alignment with Economic Development Action Plan and Citywide Strategic Plan
The location of JST to Meridian aligns with three Economic Development Action Plan items:
• Support the retention, success and expansion of existing businesses
• Target the expansion and attraction of compatible industrial businesses
• Target attraction efforts to recruit companies creating family wage jobs
and new City revenue
2
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Item#14.
This Community Match Agreement also meets the following goals and strategies identified in the
Citywide Strategic Plan.
Focus Area: Business and Economic Vitality
Goal Strategy
Deploy economic development resources and
Recruit and retain businesses in the tools to targeted industries seeking to locate or
professional service, technology, light expand in Meridian.
manufacturing and health care industries to
provide a balanced economic base. Identify existing business in desire trade and local
sectors to be used in location conversations.
Support business development that Support property owners in securing tenants that
increases the number of family wage jobs to create family wage jobs.
allow employees to live and work in
Meridian. Assist new and existing business seeking to bring
or expand family wage jobs.
Meaningful Community Match, Economic Development Incentive Policy
Community Development staff worked closely with the City Attorney's Office to prepare the JST
Agreement and ensure it provides a defensible community match.While JST received preliminary
approval as a TRI participant in November and held its grand opening in May, staff was awaiting
completion of the final agreement with Idaho Commerce before bringing the Community Match
Agreement forward.
Pursuant to Idaho State Constitution Article XII, Section 4, and further clarified by case law and
an Idaho Office of the Attorney General opinion, contribution of city funds must meet the "public
purpose" doctrine. Job creation and capital investment alone are not sufficient"public purpose"
to justify an expenditure of public funds.
Further, the Office of the Attorney General analysis states difficulty in defending a contribution of
funds or fee waivers in meeting the public purpose test,versus "improved or upgraded
infrastructure,which would benefit the people within the local government."
This Agreement is performance-based, with the match tied to contributions benefitting the
community as well as annual performance compliance.
Staff will work with the Finance Department and City Attorney's Office to revise the City's current
Economic Development Incentive Policy to ensure it provides clear direction and that all future
Community Match Agreements, and any Participation or Assistance Agreements between the City
and a private entity meets public purpose doctrine.
Budget
There are sufficient funds in Community Development Department budget, Economic
Development Fund 1930, Meridian Development Account 69700,to implement this Agreement.
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Item#14.
COMMUNITY MATCH AGREEMENT
BETWEEN CITY OF MERIDIAN
AND
JST MANUFACTURING,INC.
THIS COMMUNITY MATCH AGREEMENT ("Agreement") entered into
this 5th day of October , 2021 by and between the City of Meridian
("City"), an Idaho municipal corporation organized under the laws of the State of Idaho,
and JST Manufacturing, Inc., an Idaho General Business Corporation ("JST"),
collectively,the"parties."
WHEREAS,) JST is an advanced manufacturer, providing wet bench and
cleaning equipment to the semiconductor, optoelectronics, biomedical, food processing,
and other clean industries; and,
WHEREAS, JST expanded its operations to a 60,000-square-foot location at
4040 E. Lanark Street in Meridian with approximately 75 employees; and,
WHEREAS, JST has the need to hire new positions, ranging from fabricators,
welders and machinists to administrative support to multiple engineers, including
chemical, electrical, mechanical, and software engineers to serve its growing client base;
and has committed to add a minimum of 50 full-time, benefited positions through 2025
with an average wage at or above the Ada County median wage; and,
WHEREAS, JST has committed to make a minimum capital investment of$4.7
million in facility improvements and equipment at its Meridian worksite; and
WHEREAS, JST has been able to qualify for Idaho's Tax Reimbursement
Incentive (TRI), a performance-based mechanism that promotes economic expansion,
business retention, and job creation; and,
WHEREAS, pursuant to Idaho Statute, Section 67-4739(lc), to be considered for
participation in the TRI program, the applicant must secure a Community Match, which
is defined as a commitment from the local government that demonstrates its active
support of the applicant creating new jobs in the local community; and,
WHEREAS, pursuant to Idaho Statute Section 67-4738(5), the Community
Match may include a monetary contribution, fee waivers, in-kind services, the provision
of infrastructure, or a combination thereof; and,
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Item#14.
WHEREAS, pursuant to Idaho State Constitution Article XII, Section 4, the
"public purpose" doctrine set forth in Village of Moyie Springs v. Aurora Mfg. Co.
(1960), and subsequent Idaho Office of the Attorney General clarification, such
Community Match must provide a"public purpose," and,
WHEREAS, as a condition of development, City required construction of certain
public utility infrastructure improvements, beyond those needed to serve JST's facility, at
a cost of$27,000; and,
WHEREAS, the required public utility improvements will serve community
development and are determined to be "contributed capital" City infrastructure assets to
be maintained by City; and,
WHEREAS,Meridian's Community Match is a show of support that the City has
a partnership with the State of Idaho and JST, and is an effort to support JST's significant
capital investment and creation of new job opportunities to utilize the Idaho TRI program
and locate in Meridian.
NOW, THEREFORE, in consideration of the foregoing, the City and JST do
hereby agree as follows:
1. COMMUNITY MATCH CONTRIBUTION. Upon the satisfaction of the
ongoing Condition listed below, City agrees to provide Community Match funds of
$27,000 (Twenty-Seven Thousand Dollars), distributed in two equal installments over a
two-year period.
a. The Condition must be satisfied in each of the two years. Failure to fulfill
the Condition shall be considered an Event of Default under Section 5 of
this Agreement and shall relieve City of its agreement to fund any unpaid
Community Match unless cured.
b. CONDITION FOR COMMUNITY MATCH CONTRIBUTIONS.
The City and JST are entering into this portion of the Agreement to
provide a Community Match in anticipation of the satisfaction of a certain
condition, which, if not satisfied, will frustrate the purpose of providing
the Community Match. For purposes of this Agreement, the following
shall constitute the"Condition":
JST shall receive approval from the Idaho Department of Commerce for
the Idaho Tax Reimbursement Incentive (TRI) program. JST must
continue to be eligible for the TRI tax credits in each of the two years that
it receives Community Match funds from the City of Meridian.
2. PAYMENT OF FUNDS. The first payment of$13,500 (Thirteen Thousand Five
Hundred Dollars) shall be remitted to JST within 30 days or as soon as possible thereafter
once City receives verification of approval from the Idaho Department of Commerce
COMMUNITY MATCH AGREEMENT-Page 2
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Item#14.
following the initial performance year compliance. A subsequent annual payment of
$13,500 shall be made within 30 days as soon as possible thereafter once City receives
verification of JST's continued eligibility for the TRI tax credits in the second
performance year.
3. PUBLIC RECORDS. All books, figures, records, reports, statements, or similar
items submitted to the City by JST are public information and are available for public
review, subject only to specific exemptions in Idaho Code relating to Public Records.
Should JST provide to the City information that it believes to be a trade secret or other
proprietary information as defined in Idaho Code, it may mark such information
"confidential." Prior to disclosing any information marked "confidential," the City shall
provide ten days written notice to JST prior to City making a determination whether the
information is exempt from disclosure.
4. APPROVAL OF AGREEMENT, INVALIDITY, AND APPROPRIATION
OF FUNDS. The City is a political subdivision of the State of Idaho and is subject to
state laws governing its activities. In the event that any portion of the laws authorizing
City's local Community Match of the Idaho Tax Reimbursement Incentive Act is found
to be invalid or unlawful, any portion of this Agreement which relies on the invalidated
or unlawful portion of the TRI Act shall be null and void. Further, all funding set forth in
this Agreement is subject to annual appropriation by the City Council pursuant to
restrictions dictated by the Idaho Constitution.
5. DEFAULT. If JST or the City alleges that the other is in default of such party's
obligations under this Agreement,the following provisions apply:
(a) The party alleging such breach or default (the "Alleging Party")
shall provide written notice to the other (the "Defaulting Party") identifying the
specific nature of such alleged default (a "Notice of Default"), whereupon the
Defaulting Party shall have thirty (30) days in which to fully cure the default (the
"Cure Period").
(b) A party's failure to cure a default following a Notice of Default
within the Cure Period shall be an"Event of Default"hereunder.
(c) Upon an Event of Default, the Alleging Party shall have the right
to terminate this Agreement as well as any and all rights and remedies to which
the Alleging Party may be entitled in law or in equity.
6. AGREEMENT MADE IN IDAHO. The laws of the State of Idaho shall
govern the validity, interpretation, performance and enforcement of this Agreement.
Venue shall be in the courts in Ada County, Idaho.
7. NOTICES. Any and all notices required to be given by either of the parties
hereto, shall be in writing and be deemed communicated when mailed in the United
States mail, certified, return receipt requested, addressed as follows:
COMMUNITY MATCH AGREEMENT-Page 3
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Item#14.
To the City:
Meridian City Clerk
33 E. Broadway Avenue
Meridian, Idaho 83642
To JST:
Cory Armstrong
Chief Financial Officer
4040 E. Lanark Street, Suite 100
Meridian, Idaho 83642
Either party shall give notice to the other of any change in address for the purpose of this
section by giving written notice of such change to the other in the manner herein
provided.
IN WITNESS WHEREOF, the parties have hereunto caused this Agreement to
be executed, on the day and year first above written.
CITY OF MERIDIAN,AN IDAHO MUNICIPAL CORPORATION
Robert E. Simison, Mayor - - 021
ATTEST:
City Clerk Chris Johnson 10-05-2021
JST MANUFACTURING,INC.
Cory Armstr ng
Chief Financial Officer
COMMUNITY MATCH AGREEMENT-Page 4
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