2021-05-13 Meridian Arts Commission Meeting
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, May 13, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://us02web.zoom.us/j/81658465363
Or join by phone: 1-669-900-6833
Webinar ID: 816 5846 5363
ROLL-CALL ATTENDANCE
_x____ Lizzie Taylor _x____ Maria Tzompa, arrived 3:35pm
_x____ Jessica Peters, Vice Chair, _x____ Jenifer Cavaness-Williams
arrived 3:54
_____ Natalie Schofield __x___ Thomas Vannucci
_x____ Bonnie Zahn Griffith, Chair __x___ Raeya Wardle
_x____ Leslie Mauldin, arrived 3:42pm _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
J. Cavaness-Williams made motion to adopt agenda, seconded by T. Vannucci
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from April 8, 2021 Regular Meeting
T. Vannucci made motion to approve minutes, seconded by R. Wardle
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for April 2021
L. Taylor made motion to approve monthly financial statement, seconded by M.
Tzompa
All ayes
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Future Exhibits
In N. Schofield’s absence, A. Belnap reported that the West Ada School District is
currently exhibiting in the Initial Point Gallery.
4. Call to Artists for Initial Point Gallery Calendar 2022 Deadline: May 26, 2021
A. Belnap also reported that there was a typo on a graphic that she sent out that
said the deadline was May 26 instead of May 16. The official deadline has been
rescheduled to May 26 to accommodate the mistake. A. Belnap will reach out to
the Initial Point Gallery Subcommittee to reschedule the selection panel meeting.
Update: Public Art Subcommittee
5. Selection Process for Traffic Box Series 2021
The Public Art Subcommittee scored and reviewed all submissions for the Traffic
Box Repository in their last meeting. The Subcommittee selected all art pieces that
scored 85 points and higher, a total of 18 accepted art pieces will be in the
repository from 2021-2023.
6. Review of Initial Designs for the Meridian Mural Series
Also in the last Subcommittee meeting, the Subcommittee reviewed the initial
mural designs with the muralists and property owners. The Subcommittee was so
impressed and excited about the direction the murals are taking. The next draft of
the murals will be reviewed next week on May 20th.
7. Request for Proposals for Ten Mile Trailhead Installation Deadline: May 19, 2021
The Public Art Subcommittee is invited to be part of a selection panel to review the
designs on May 26th. A. Belnap will send out an invite.
Update: Arts Inclusivity Meridian Subcommittee
8. Creating Actionable Goals for Inclusivity
T. Vannucci informed the Commission that the AIM Subcommittee will introduce a
memo and action items in the June meeting.
Update: Events & Outreach Subcommittee
9. Preparing Concerts on Broadway
L. Mauldin stated that the Subcommittee hasn’t been able to meet in several
months, so there is not much of an update.
10. Coordinating Art Week
The format of Art Week is still to be determined.
10. Other Events: Mural Reveals & Christmas in Meridian
The seamstress that the subcommittee had looked into for Dickens Singer
costumes is not working with a major company in Sun Valley and is likely not
going to be as available. Still under discussion.
NEW BUSINESS [ACTION ITEMS]
12. Approve Artwork Selected for the Traffic Box Repository 2021-2023
J. Peters introduced the artwork and praised the artists for such high quality work.
A. Belnap explained that the Public Art Subcommittee will select the artwork for
the traffic box series at their next meeting, it will go for Commission approval in
June and in front of City Council shortly after that.
NEXT MEETING - June 10, 2021
ADJOURNMENT
L. Mauldin made motion to adjourn meeting, seconded by T. Vannucci
All ayes
Meeting adjourned at 4:02pm
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, May 13, 2021 at 3:30 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://us02web.zoom.us/j/81658465363
Or join by phone: 1-669-900-6833
Webinar ID: 816 5846 5363
ROLL-CALL ATTENDANCE
_____ Lizzie Taylor _____ Maria Tzompa
_____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
_____ Natalie Schofield _____ Thomas Vannucci
_____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle
_____ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from April 8, 2021 Regular Meeting
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for April 2021
REPORTS [ACTION ITEM]
Update: Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Future Exhibits
4. Call to Artists for Initial Point Gallery Calendar 2022 Deadline: May 26, 2021
Update: Public Art Subcommittee
5. Selection Process for Traffic Box Series 2021
1
6. Review of Initial Designs for the Meridian Mural Series
7. Request for Proposals for Ten Mile Trailhead Installation Deadline: May 19, 2021
Update: Arts Inclusivity Meridian Subcommittee
8. Creating Actionable Goals for Inclusivity
Update: Arts Inclusivity Meridian Subcommittee
9. Preparing Concerts on Broadway
10. Coordinating Art Week
11. Other Events: Mural Reveals & Christmas in Meridian
NEW BUSINESS [ACTION ITEMS]
12. Approve Artwork Selected for the Traffic Box Repository 2021-2023
NEXT MEETING - June 10, 2021
ADJOURNMENT
2
MERIDIAN ARTS COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, April 08, 2021 at 3:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://us02web.zoom.us/j/89552600636
Or join by phone: 1-669-900-6833
Webinar ID: 895 5260 0636
ROLL-CALL ATTENDANCE
_x____ Lizzie Taylor _x____ Maria Tzompa
_x____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams
_x____ Natalie Schofield _x____ Thomas Vannucci
_x____ Bonnie Zahn Griffith, Chair _x____ Raeya Wardle
_x____ Leslie Mauldin _____ Joe Borton, Ex-Officio
ADOPTION OF AGENDA
L. Taylor made motion to adopt the agenda, seconded by J. Peters
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from March 11, 2021 Regular Meeting
J. Peters made motion to approve the minutes, seconded by T. Vannucci and L.
Taylor
All ayes
APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM]
2. Monthly Financial Statement for March 2021
L. Mauldin made motion to approve the monthly financial statement, seconded by
T. Vannucci and N. Schofield
All ayes
REPORTS [ACTION ITEM]
3
Item 1.
Initial Point Gallery Subcommittee
3. Initial Point Gallery Current and Future Exhibits
N. Schofield informed the commissioners that artists Mark McGinnis and Shaun
Muscolo are currently exhibiting in the Gallery. T. Vannucci was the Opening
Reception host and reported that around 42-43 people attended and the artists
were very accommodating and welcoming
4. Call to Artist for Initial Point Gallery Calendar 2022
N. Schofield reminded the commissioners that the Call to Artist for the Initial Point
Gallery Calendar 2022 is open for applications.
5. Proceeding with Bid Process for Gallery Information Brochure
The Subcommittee created an informatory brochure for interested artists and A.
Belnap is going to get bids for printing the brochure.
Events & Outreach Subcommitee Project Overview
6. Preparing for Concerts on Broadway
L. Mauldin informed the Commission that the Subcommittee’s next meeting is April
26. For Concerts on Broadway, the first two performing bands lined up. The
performance on September 25 will be more of a variety show and doesn’t need as
much time to put together. We are still not sure what it is going to look like in
terms of the pandemic.
7. Brainstorming for Art Week
The Subcommittee is still figuring out what Art Week will look like with the Parks
Department for Art Week.
8. Researching Dickens Singer costumes
The Subcommittee is still working with costume designer, determining what is
possible and the pricing for this project.
9. Formulating holiday contribution to Christmas in Meridian
The Subcommittee is considering several concepts and participation in Christmas
in Meridian is to be determined.
Public Art Subcommittee Project Overview
10. Call to Artist for Traffic Box Repository 2021-2023
The Call to Artists for the Traffic Box Repository has been released and J. Peters
requested that the commissioners share the new with their contacts. Applications
are due April 15.
11. Selection of new traffic box wraps from West Ada School District Annual Art Show
L. Taylor and B. Griffith will be the Arts Commission representatives to select the
artwork for the Arts Commission awards.
4
Item 1.
12. Request for Proposals from Parks Identity Roster artists for the Ten Mile Trailhead
public art installation
A. Belnap attached the RFP documents and reminded the Commission that this
RFP is open to the three artists on the Parks Identity Roster. They held the pre-
proposal conference last week and none of the artists attended, most likely due to
their experience with the process.
The Subcommittee will review the submissions with representatives from the
Parks Department and the selected artwork will be put in front of the Commission
for final approval.
B. Griffith asked why there were only three artists on the Parks Identity Roster. A.
Belnap elaborated that a Request for Qualifications was issued in 2019 and each of
the artists signed a 3 year Masters Agreement. The Masters Agreements are valid
for one more year. E. Kane clarified that the roster is a Parks initiative, meant for
the Parks Identity projects and if the Arts Commission wanted to recommend a
different plan of action, the Parks Department might open for input. She also stated
that if Public Art Subcommittee is not satisfied with the submissions, the Arts
Commission is not confined to use those proposals.
13. Formulating the Public Art Plan
T. Vannucci is writing up notes on the workshop from last month. He explained
that the notes will include the prioritization discussed in the workshop and
proposed actionable items. Once finished, he will send the notes to A. Belnap and J.
Peters to determine the responsible parties and next steps.
The Public Art Subcommittee’s next meeting will be April 20.
Arts Inclusivity Meridian Project Overview
14. Expounding on next steps with the manifesto
The Subcommittee is meeting next week and will be looking at the Manifesto and
how the Subcommittee can serve the other subcommittees and the whole
Commission.
NEW BUSINESS [ACTION ITEMS]
15. Recap of the Public Art Workshop on March 27, 2021
T. Vannucci gave thorough report during Public Art Subcommittee Report and had
nothing to add.
16. Review of the Meridian Arts Commission Strategic Plan 2020-2025
A. Belnap introduced the Strategic Plan and explained its use and purpose. She
recommended that the Subcommittees review each of the goals that are in their
realm of impact and influence. She also suggested that each subcommittee include
the Strategic Plan as an agenda item in their next meeting. T. Vannucci pointed out
that there are not measurement tools and recommended metrics to measure the
success of the Commision in meeting goals. L. Mauldin explained that the
Commission has slowly been working towards prioritizing the deliverables by
5
Item 1.
labeling them long-, mid-, near- term projects but that improvement could be
made. E. Kane explained that if the Commission wants to make changes to the Plan,
it needs to be adopted by resolution by City Council. She says it is possible to
change, but not easy. She alsoexplained that this document is especially important
to plan MAPS spending.
NEXT MEETING - May 13, 2021
ADJOURNMENT
N. Schofield made motion to adjourn the meeting, seconded by T. Vannucci
All ayes
Meeting adjourned at 4:09pm
6
Item 1.
Total YTD Budget
Budget Actual Remaining
REVENUES
Donations/Sponsorships
Concerts on Broadway -$ 10,000.00$ (10,000.00)$
Initial Point Gallery -$
Traffic Box Wraps -$
TOTAL REVENUE -$ 10,000.00$ (10,000.00)$
EXPENSES
Arts Development* 2,000.00$ 2,000.00$
*May include expenses related to training/conferences and/or general arts development outreach efforts
Concerts on Broadway 10,000.00$ 10,000.00$
Performing Arts 7,000.00$ 3,331.00$ 3,669.00$
Initial Point Gallery 700.00$ 700.00$
School Dist Art Show Awards 50.00$ 50.00$
Art Week 2,800.00$ 2,800.00$
Public/Private Mural Program -$ -$
Public Art Plan Consultant & Final Document -$
Other Expenses**950.00$ 127.99$ 822.01$
**May include expenses associated with the Dairy Days Art Show and/or Art Week
SUBTOTAL 23,500.00$ 3,458.99$ 20,041.01$
PUBLIC ART PROJECTS
Art in Public Places Mural series (Carryforward) 21,300.00$ 500.00$ 20,800.00$
MAPS - Traffic Box Wraps -$ -$
MAPS - Public Art/Signage in Parks (Carryforward)28,096.00$ 28,096.00$
MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$
TOTAL PUBLIC ART PROJECTS 99,396.00$ 500.00$ 98,896.00$
TOTAL EXPENSES 122,896.00$ 3,958.99$ 118,937.01$
FY2021 Budget to Actual Comparison
5/6/2021 1 of 1 FY21 Summary7
Item 2.
City Of MeridianPosted General Ledger TransactionsEffective DateTransaction DescriptionIDAmount3/1/2021 pay #1 Meridian classroom virtual performancesTREASURE VALLEY CHIL2,331.00 3/1/2021 POSTAGE USE, February 2021PITNEY RESERVE0.00 3/17/2021 Summer Theater in the Park sponsor pay #2TREASURE VALLEY CHIL1,000.00 3/24/2021 post-it notes - qty 1 pkOFFICE DEPOT12.99 3/31/2021 VISA-BOISE BISTRO MARKET- lunch for MAC Special Meeting Public Art Workshop on 3/27/21BANK OF AMERICA VISA115.00 4/22/2021 pay #1 initial designs for mural series BEN KONKOL500.00 5/6/20211 of 1Expense detail8Item 2.
WEST ADA SCHOOL DISTRICT ANNUAL ART SHOW
M e r i d i a n C i t y H a l l , T h i r d F l o o r , 8 a m -5 p m , M a y 7 -J u n e 2
PRESENTSInitial Point GalleryTHE
9
Item 3.
APPLY FOR AN
Deadline: May 16, 2021
Initial Point Gallery
EXHIBITION
Deadline: May 26, 2021
meridiancity.org/callstoartists 10
Item 4.
2021 Traffic Box Art Submissions
THESE SLIDES ONLY INCLUDE ARTIST IMAGES, OTHER APPLICATION MATER IALS CAN BE
FOUND THROUGH THE LINK BELOW BY CLICKING ON INDIVIDUAL ARTIST FI LES:
HTTPS://DRIVE.GOOGLE.COM/DRIVE/FOLDERS/15PZRYICXOCGCWEGLOHFOJYAH LIOF_P
5Y?USP=SHARING
11
Item 5.
Alyssa Harrsch
Waterpaint Landscape
12
Item 5.
Ameerah Bader
Amble Blue Moon Still Life Still Here Week 24
13
Item 5.
AnnaKoren Brandt
How We Live Now
What are you going to
do today, Napoleon?
Golden Eyes
14
Item 5.
Annie Adams
Reverent Reverie Ruby at Dawn
15
Item 5.
April Davis
Nebula Crashing Waves Glimmer of Hope
16
Item 5.
Ashlyn McCall
Breath of Fire Seal
Splash
17
Item 5.
Brooke Rowen
Antisocial Media
18
Item 5.
Catherine Crews
Bird Collage
Sunset House
Bluebird
19
Item 5.
Cindi Walton
Soar Over Sagebrush
Steppe #1
Into the Blue
Shelter in Place
20
Item 5.
Dave English
Brock
21
Item 5.
Deb Pence
Mushroom Storytime
22
Item 5.
Gary McCall
Idaho I Idaho II Idaho III
23
Item 5.
Hallie Maxwell
Close-knit Sunset on the Seine
Trees
24
Item 5.
Joyce Green
Jerseys in Idaho Flume Fortissimo Basque Dancers
25
Item 5.
Julie Edwards
Candy in the Sky Forest Floor Slice
26
Item 5.
Katie Wells
Cerulean Sea Rebecca’s Pathway Solace in the Foothills
27
Item 5.
Kris Rehn
Boise River Colorful
Rainbow Trout
Boise River Rainbow
28
Item 5.
Lauralee Schumann
Barn After Sunset Boise River Sunday Bundt
29
Item 5.
Lisa Flowers Ross
In Vein II Indian Summer Color Fields #14
30
Item 5.
Lisa Hlavinka
Mother Earth:
Fire &Rebirth
Mother Earth: IntertwinedMother Earth: Silence
31
Item 5.
Lupe Galvan
Sawtooths Pronghorn
Deer at Dusk
32
Item 5.
Marne Elmore
Gila Rattler BillyUntitled (Buffalo)
33
Item 5.
Mary Gardiner
Hot, hot, hot SplashMystery
34
Item 5.
Miguel Almeida
Somos Idaho Tu Lucha Es Mi LuchaDiaDe Los Muertos
35
Item 5.
Peggy Akovenko
Motivated Young Dancer Roses
Blue Herron
36
Item 5.
Rachel Linquist
Three Pears in a Blue
Bowl
Road Trip in the MountainsAt the Keys
37
Item 5.
Rosa Cruz
Cocoon of InclusionPsycodelicFlower of DiversityHorizontal Connection
38
Item 5.
Shawna Green
Adventure Awaits My Love
39
Item 5.
Stephanie Inman
High Desert
Living Desert
Up High and Down Low
40
Item 5.
Steve Pence
Antelope Lucky Dog
Birch Trees
41
Item 5.
Tisha Johnson
Lilies for Lillus She was Brave EnoughShe Took Time
42
Item 5.
Tran Tran
Drama Sky Black PrideWinter Lake
43
Item 5.
PUBLIC ART SUBCOMMITTEE MEETING
Parks and Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian,
Idaho
Tuesday, April 20, 2021 at 4:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_YTNhZTJjNmYtNzI4ZS00OTY0LWIyOTYtNWI5ODI0OWJkNmFj%40th
read.v2/0?context=%7b%22Tid%22%3a%22b844df29-8272-41a9-9862-
5a8e63e5f93a%22%2c%22Oid%22%3a%2241e2fc1d-e723-4cd9-9cd3-
c847775577fe%22%7d
ROLL-CALL ATTENDANCE
__x___ Lizzie Taylor _x____ Raeya Wardle
__x___ Jessica Peters, Chair _x____ Thomas Vannucci
__x___ Bobby Gaytan
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Minutes from January 19, 2021 Meeting
T. Vannucci made motion to approve minutes
All ayes
ACTION ITEMS
2. Select Subcommittee Member to Take Minutes for Public Art Subcommittee
Meetings
A. Belnap explained that the MAC Chair requested more detailed minutes and in
order to deliver that, it would be best if a commissioner would be able to take the
responsibility of writing minutes for each meeting. The Subcommittee decided to
do a rotation and take turns writing minutes.
3. Select Artwork for Traffic Box Repository 2021-2023
A. Belnap showed the Subcommittee a PowerPoint presentation of all Traffic Box
submissions and informed the Subcommittee of the average number of points for
44
Item 6.
each submission. This average number was based on the scores the Subcommittee
members submitted, along with the top ranked artwork for each submission. . The
Subcommittee felt that the scores were an accurate representation and decided to
accept the applicants with scores higher than 85 points, a total of 18 artists A.
Belnap will put the selected artists on the May Commission agenda for final
approval.
4. Review and Provide Feedback for Sector Seventeen's Mural Design for Boise Co-op
Mural
Sector Seventeen introduced their initial designs, see below. Mo Valko and Mark
Neumann from the Boise Co-op had positive feedback for all three designs,
including the use of geometric shapes to fill the space and the focus on local
agriculture. They also pointed out the design with the bee as a standout. The
Subcommittee agreed with the comments and appreciated the cleverness that
Sector Seventeen exhibited in their designs. Multiple subcommittee members
identified the design with the bee as their favorite as well. The Subcommittee
offered feedback such as providing the bee with a narrative or purpose for its
placement, like utilizing a flowering crop in the field. The Subcommittee and the
representatives from the Boise Co-op also discussed wrapping the mural around
the corner to the northside. M. Neumann will confirm this with the property owner
and let them know. Sector Seventeen will make adjustments to the design with the
bee and submit it for final review.
5. Review and Provide Feedback for Ben Konkol's Design Draft for Meridian Cycles
Mural
B. Konkol introduced his initial designs, see below, and showed the creative
process he took to arrive at the designs. The Subcommittee again had all positive
things to say. Each design stood out for different reasons and the Subcommittee
had trouble picking out one above the rest. The Subcommittee appreciated the first
design for its dynamism and use of eye catching large scale, the second design for
its interesting narrative, and the third design for its whimsical, idealistic nature.
The Subcommittee also had suggestions for each design, including a more
indentifiable landscape for Design #1, including boys and girls in Design #2 with a
more non-descript background, and changing the shapes of the clouds to food or
animals that Meridian is known for like corn or cows. Krista McKenna from Bicycle
Meridian also had positive things to say about all three designs. Eventually, the
subcommittee and B. Konkol decided to move forward with Design #1.
NEXT MEETING - May 18, 2021
ADJOURNMENT
L. Taylor made motion to adjourn the meeting, seconded by T. Vannucci
All ayes
Meeting adjourned at 6:15pm
45
Item 6.
46
Item 6.
47
Item 6.
48
Item 6.
MERIDIAN CYCLES
2021 Mural Concepts
404112 49
Item 6.
SKETCHES
Mural Concepts
50
Item 6.
GRAPHIC
Mural Direction 01
Giant handlebars and saddle rise into
frame. Iconic buildings from early Meridian
frame the background.
51
Item 6.
NARRATIVE
Mural Direction 02
A bike race occurs in front of the historic
Dairy Bar. A worker enters the
establishment in the background.
52
Item 6.
CONCEPTUAL
Mural Direction 03
Two young adults have parked their bikes
on a grassy hill. They watch clouds
shaped like historic Meridian buildings.
53
Item 6.
APPENDIX
Rough Thumbnails
54
Item 6.
55
Item 6.
56
Item 6.
57
Item 6.
58
Item 6.
+1.208.407.2019 | ben@benkonkol.com | benkonkol.com
THANK YOU
Our work together is important to me, and I value the time and
resources of my clients. In the spirit of protecting the integrity of our
creative engagement, I encourage an open dialogue surrounding this
project, and I welcome any feedback you’d like to provide.
Sincerely,
Ben Konkol
59
Item 6.
Page 1 of 2
PROCUREMENT DIVISION
Keith Watts, Procurement Manager
33 East Broadway Ave., Ste. 106
Meridian, ID 83642
Phone: (208) 489-0328
Fax: (208) 887-4813
REQUEST FOR PROPOSALS
RFP NO. PKS-2116-11260
CONTRACT SPECIFICATIONS FOR:
CALL TO ARTISTS – PARK IDENTITY TEN MILE TRAILHEAD
PROPOSALS MUST BE RECEIVED NO LATER THAN
4:00 P.M. MAY 19, 2021
Proposals must be submitted through the City’s Bonfire portal
(https:/meridiancity.bonfirehub.com) prior to the due date and time
Pre-Proposal Meeting Date: March 31, 2021 4:00 PM
Not Mandatory Location: On-site Ten Mile Trailhead
3430 N Ten Mile Rd. Meridian, ID
PROJECT DESCRIPTION
The City of Meridian, Idaho is seeking proposals from respondents currently on the Park
Identities Art Roster to create theming element(s) that give Ten Mile Trailhead functional
pieces of artwork.
60
Item 7.
QUESTIONS
The Q&A period for this opportunity as stated in the attached starts March 19, 2021.
The Q&A period for this opportunity ends April 26, 2021 12:00 PM MST. Questions
must be submitted through the City’s Bonfire website. You will not be able to send
messages after the Q&A period.
Your proposal submission must be uploaded, submitted, and finalized prior to the
Closing Time listed above. We strongly recommend that you give yourself sufficient time
and at least ONE (1) day before Closing Time to begin the uploading process and to
finalize your submission.
ANTICIPATED PROJECT SCHEDULE
The following is an outline of the anticipated schedule for the proposal review and
contract award. Schedule is subject to change.
March 19, 2021 Issue Request for Proposal (RFP)
March 31, 2021 Pre-Proposal Meeting
April 12, 2021 Intent to Propose Due
April 26, 2021 12:00 PM Question Period Ends
April 30, 2021 Addendum Issued (if needed)
May 19, 2021 @ 4:00 PM Proposals Due
May 20-26, 2021 Evaluation Period
June 10, 2021 Make Recommendation
TBD NTP
CITY’S REPRESENTATIVE
Procurement Representative
Sandra Ramirez, Buyer
33 E Broadway Ave. Ste. 106
Meridian, ID 83642
(208) 489-0416
Fax (208) 887-4813
sramirez@meridiancity.org
Dated: _________________________
CITY OF MERIDIAN
_______________________________
Sandra Ramirez, Buyer
3/19/2021
61
Item 7.
FORMAL REQUEST FOR PROPOSALS
PROJECT SPECIFICS & SCOPE OF WORK
CITY OF MERIDIAN
Meridian, Idaho 83642
BACKGROUND / PURPOSE
The City of Meridian is soliciting proposals from respondents for a public art project(s) that create
and/or enhance the overall park identity at the Ten Mile Trailhead.
The objective of the project is to create a theming element, or elements, that give the trailhead a
true identity and sense of place. Panelists are interested in seeing proposals that can be
functional pieces in the park and/or that are highly visible to both park users and passersby. The
Ten Mile Trailhead is a new trailhead facility located at 3430 N Ten Mile Road (north of Ustick Rd,
across from the City wastewater treatment plant). The Trailhead, which is partially constructed
and scheduled for completion this spring, will serve as the first ever ‘gateway’ to the Five Mile
Pathway, one of the City’s priority pedestrian routes. When complete, this 1.5-acre property will
offer amenities such as bike parking and repair facilities, drinking water and restrooms, plaza
space, benches and site furnishings, and both traditional and low-water landscape.
SCOPE OF SERVICES / SPECIFICATIONS
The successful proposer will be required to create and/or enhance the overall park identity at the
Ten Mile Trailhead by creating a theming element, or elements, that give the trailhead a true
identity and sense of place. Meridian Arts Commission (MAC) and Meridian Parks & Recreation
Commission (MPRC) are interested in elements that can be functional pieces in the park and/or
that are highly visible and appropriate to both park users and passersby. Pieces that contain
nudity, inappropriate language or other objects unsuitable for public viewing may be deemed
unresponsive.
The selected artist will be responsible to fabricate and install the artwork, in accordance to an
executed Task Order with the City and within the project’s final budget and timeline.
A stipend of $500 will be available to artists who submit an Intent to Propose. The stipend is for
the development of the maquette. The projects overall budget totals $35,000, which includes all
costs for engineering, materials, fabrication, permitting, travel, contingencies, and installation of
the artwork.
GUIDELINES / CONTENT
To be considered responsive, proposals should address all items identified in this section. Please
note: Some items require that the Proposer provide a detailed response and/or attachment.
Failure to provide a complete response may be grounds for rejection of proposal. Furthermore,
proposals should be prepared in such a way as to provide a straightforward and concise
62
Item 7.
2 of 3
discussion of the Proposer’s ability to provide the services that can best satisfy the requirements
herein and the needs of CITY.
Elaborate or unnecessarily lengthy documents are discouraged. Emphasis should be
concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements
and on completeness and clarity of content.
In order to facilitate evaluation and comparison, proposals should be submitted in the format
described in this section. Format instructions must be adhered to. All requirements and requests
for information in the proposal must be responded to. All requested data must be supplied. Failure
to comply with this requirement may be cause for rejection.
Criteria necessary to evaluate the proposals in relation to the service being sought are included in
the RFP documents and will be established and weighted. At a minimum, criteria will include,
experience, references, compliance to the specifications and requirements for the service
provided that the City may use to award contracts to the Proposer it determines appropriate.
SUBMITTAL REQUIREMENTS
Letter of Introduction and References:
Generally describe your business experience. To include past work experiences on similar
projects. Provide a list of two references to include; name, address, phone number, and email
whom the City could contact to verify previous related work experience.
Artwork Description:
Include digital images (.jpg format) or drawings of the proposed conceptual designs or projects
to be considered, and related maquettes. Provide details of materials to be used, dimensions,
anticipated maintenance, and any other significant information.
Projected Timeline and Pricing:
Proposer shall provide a timeline/schedule of work for the project artwork.
Presentation:
Present proposals and maquettes in front of evaluation panelists. Presentations to be no more
than 10 minutes in length and will be followed by Q&A from panelists.
BASIS FOR SELECTION
This Request for Proposals will be evaluated utilizing the criteria listed below. History from the
current and previous projects and customers of the respondent may be used to evaluate
some of the criteria.
a. Adherence to RFP (10 Points)
b. Prior Experience and References (20 Points)
c. Understanding of Project Objectives (50 points)
d. Timeline and Cost (10 points)
e. Presentations (10 Points)
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BONFIRE SUPPORT
The City uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact
Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can
also visit their help forum at https://bonfirehub.zendesk.com/hc
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FORMAL REQUEST FOR PROPOSALS
GENERAL INFORMATION AND INSTRUCTIONS TO PROPOSER
CITY OF MERIDIAN
Meridian, Idaho 83642
PRE-PROPOSAL MEETING
The Pre-Proposal meeting, if contemplated on the cover of this solicitation, will be on-site.
DEFINITIONS, TERMS & CONDITIONS AND SPECIFICATIONS
Additional Terms & Conditions – See separate document titled Sample Agreement
COMMUNICATIONS
The City will use the BonfireHub website (https://meridiancity.bonfirehub.com) for the following
activities:
• To post the RFP
• To receive any questions or inquires
• To issue any associated addenda
• To post award notice (including value of award)
To contact the Organization or ask questions in relation to this RFP, respondents must register
through the City’s public procurement portal at meridiancity.bonfirehub.com (the “Portal”) and
initiate the communication electronically through the Opportunity Q&A. The City will not accept
any respondent’s communications by any other means, except as specifically stated in this RFP.
ADDENDA
All new information to respondents by way of addenda.
This RFP may be amended only by addendum in accordance with this section. If the City of
Meridian, for any reason, determines that it is necessary to provide additional information relating
to this RFP, such information will be communicated to all respondents by addendum posted on
the City’s public purchasing portal at meridiancity.bonfirehub.com. Each addendum forms an
integral part of this RFP and may contain important information, including significant changes to
this RFP. Respondents are responsible for obtaining all addenda issued by the City.
BONDING AND INSURANCE
A successful Proposer shall acquire and maintain, at his/her own expense, all insurance and
bonds described in accordance with the City of Meridian Standard Contract document found
included in this solicitation.
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CONDITIONS AFFECTING THE WORK
Before submitting a proposal, each respondent must (1) examine the Request for Proposals
documents thoroughly and satisfy themselves as to their sufficiency, and shall not at any time
after submission of the Proposal, dispute such specifications and the directions explaining or
interpreting them, (2) visit the site to familiarize themselves with the layout of the downtown and
the concept plan site, (3) familiarize themselves with Federal, State and Local laws, ordinances,
rules and regulations that may, in any manner, affect cost, progress or performance of the work;
and (4) study and carefully correlate respondent’s observations with the Request for Proposal’s.
Failure to do so will not relieve respondent from responsibility for estimating properly the difficulty
or cost of successfully performing the work. The City will assume no responsibility for any
understanding or representations concerning conditions made by any of its officers or
agents prior to the execution of the contract, unless included in the Request for
Proposal’s, or any addendum.
AWARD OF CONTRACT DOCUMENTS
Award will be made to the Proposer proposing the most advantageous and qualified proposal
after considerations of all evaluation criteria set forth herein. The criteria are not listed in any order
of preference. CITY will establish an evaluation committee. The committee will evaluate all
proposals received in accordance with the evaluation criteria. The evaluation committee may also
contact and evaluate the Proposer’s and subcontractor’s references (if any), contact any Proposer
to clarify any response, contact any current users of an Proposer’s services, solicit information
from any available source concerning any aspect of a proposal, and seek and review any other
information deemed pertinent to the evaluation process.
CITY reserves the right to establish weight factors that will be applied to the criteria depending
upon order of importance. Evaluation scores will not be released until after notice of intent to
award is issued. CITY shall not be obligated to accept the lowest priced proposal, but will make an
award in the best interests of CITY after all factors have been evaluated.
While CITY intends to enter a contract for these services, it will not be bound to do so. CITY
reserves the right to reject any or all proposals.
CITY shall be the sole judge of the successful offers hereunder. Proposers are advised that it is
possible that an award may be made without discussion or any contact concerning the proposals
received. Accordingly, proposals should contain the most favorable terms from a price and
technical standpoint, which the vendor can submit to CITY. DO NOT ASSUME that you will be
contacted or afforded an opportunity to clarify, discuss, or revise your proposal.
Award will be by means of a written agreement with the successful Proposer. A Notification of
Intent to Award may be sent to all Proposers. Award is contingent upon the successful negotiation
of final contract terms. Negotiations shall be confidential and not subject to disclosure until an
agreement is reached. If contract negotiations cannot be concluded successfully, CITY may
negotiate with the next highest scoring Proposer or withdraw the RFP.
PROPOSER’S COST
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The Proposer will be responsible for all costs (including site visits where needed) incurred in
preparing or responding to this RFP. All materials and documents submitted in response to the
RFP become the property of the City and will not be returned.
RIGHTS TO PERTINENT MATERIALS
All responses, inquiries, and correspondence relating to the Request for Proposals and all reports,
charts, coverage maps, displays, schedules, exhibits, and other documentation produced by the
proposer that are submitted as part of the proposal shall become the property of the City after the
submission deadline.
PUBLIC RECORDS
The City of Meridian is a public agency. All documents in its possession are public records.
Proposals are public records and, except as noted below, will be available for inspection and
copying by any person. If any Proposer claims any material to be exempt from disclosure under
the Idaho Public Records Law, the Proposer will expressly agree to defend, indemnify and hold
harmless the City from any claim or suit arising from the City's refusal to disclose any such
material. No such claim of exemption will be valid or effective without such express agreement.
The City will take reasonable efforts to protect any information marked "confidential" by the
Proposer, to the extent permitted by the Idaho Public Records Law. Confidential information must
be submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the Proposer upon request after the award of the contract. It is understood, however,
that the City will have no liability for disclosure of such information. Any proprietary or otherwise
sensitive information contained in or with any Proposal is subject to potential disclosure.
EVALUATION
Before a contract will be awarded, the City may conduct reference investigations as is necessary
to evaluate and determine the performance record and ability of the top ranked Proposer(s) to
perform the size and type of work to be contracted, and to determine the quality of the service
being offered. By submitting a proposal, you authorize the City to conduct reference
investigations as needed. Proposals will be evaluated by a selection committee comprised of City
of Meridian employees, and may include citizens of the City.
PRESENTATIONS
The City may choose to invite those respondents, which are determined to be best qualified, to
make a presentation to the City. If it is determined that presentations will be required, an
additional evaluation will be conducted and incorporated into the final scoring. Further information
may be provided to the prospective respondents after the initial selection.
FINANCIAL STATEMENT
Proposers may be requested provide a current financial statement or the latest annual report.
Proposers shall make a definitive statement regarding their financial ability to perform the
requirements hereunder.
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WARRANTY / GUARANTEE
Contractor delivering equipment / goods against this specification shall guarantee that the
equipment / goods meet the minimum requirements set forth herein. If it is found that the
equipment / goods delivered do not meet the minimum requirements of this specification, the
Contractor will be required to correct the same at the Contractor’s expense.
BRAND NAME
Brand names and numbers, when used, are for reference to indicate the character and
quality desired. Contractors may offer comparable “EQUAL” products unless expressly
prohibited herein. If necessary, the burden of proof and cost on analysis to determine
equality shall be that of the Contractor. If proposing an “EQUAL”, please state name of
manufacturer, model, and part number, if applicable, and enclose descriptive literature.
BONFIRE SUPPORT
The City uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact
Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can
also visit their help forum at https://bonfirehub.zendesk.com/hc
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Item 7.
ARTS INCLUSIVITY MERIDIAN SUBCOMMITTEE
MEETING
Meeting Room A, 33 East Broadway Avenue Meridian, Idaho
Wednesday, April 14, 2021 at 5:00 AM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://bit.ly/3mDmTcr
ROLL-CALL ATTENDANCE
__x___ Tom Vannucci, Chair _x____ Natalie Schofield
_____ Leslie Mauldin _x____ Jessica Peters
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from AIM Subcommittee Meeting on March 10, 2021
J. Peters made motion to approve minutes, seconded by N. Schofield
All ayes
DISCUSSION ITEMS
2. Create Actionable Goals Aligned with the AIM Manifesto
T. Vannucci started by talking about the AIM Manifesto. Overall, the purpose is to
work on fostering unity through inclusion. He referenced Tim Cook/Apple on
becoming a force for good by focusing on representation, inclusion and
accountability and make sure we are including everyone we can - be accessible.
J. Peters brought up Americans for the Arts Cultural Center tool kit. J. Peters
mentioned that for our Call to Artists she made sure to reach out to as many
groups as she could. We can and should be inviting specific groups to our events.
We could also partner to plan an event or gallery opening.
Macro Goal - systemic change
Micro Goal - Sub committee involvement....What are we each doing to support
AIM?
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We are wondering if AIM will become politicized. We discussed how it is ok to be
uncomfortable when making change.
J. Peters brought up a Land Acknowledgement before a meeting and A. Belnap
thought that might be better suited if we have an art installation. Something to
think about.
ACTION ITEMS
NEXT MEETING - May 12, 2021
ADJOURNMENT
N. Schofield made motion to adjourn, seconded by J. Peters
All ayes
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Item 8.
2021 Traffic Box Art Selections
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Joyce Green, Jerseys in Idaho
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Lupe Galvan, Deer at Dusk
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Miguel Almeida, Somos Idaho
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Ameerah Bader, Still Life Still Here Week 24
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Lisa Flowers Ross, Indian Summer
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Tisha Johnson, She Took Time
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Catherine Crews, Bluebird
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Stephanie Inman, High Desert
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Dave English, Brock
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Cindi Walton, Into the Blue
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Tran Tran, Drama Sky
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April Davis, Crashing Waves
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Marne Elmore, Billy
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Mary Gardiner, Splash
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Rachel Linquist, At the Keys
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Rosa Cruz, Cocoon of Inclusion
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Hallie Maxwell, Sunset on the Seine
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Item 12.