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2021-04-08 Meridian Arts Commission Meeting MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, April 08, 2021 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/89552600636 Or join by phone: 1-669-900-6833 Webinar ID: 895 5260 0636 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _x____ Maria Tzompa _x____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Chair _x____ Raeya Wardle _x____ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA L. Taylor made motion to adopt the agenda, seconded by J. Peters All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from March 11, 2021 Regular Meeting J. Peters made motion to approve the minutes, seconded by T. Vannucci and L. Taylor All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Monthly Financial Statement for March 2021 L. Mauldin made motion to approve the monthly financial statement, seconded by T. Vannucci and N. Schofield All ayes REPORTS [ACTION ITEM] Initial Point Gallery Subcommittee 3. Initial Point Gallery Current and Future Exhibits N. Schofield informed the commissioners that artists Mark McGinnis and Shaun Muscolo are currently exhibiting in the Gallery. T. Vannucci was the Opening Reception host and reported that around 42-43 people attended and the artists were very accommodating and welcoming 4. Call to Artist for Initial Point Gallery Calendar 2022 N. Schofield reminded the commissioners that the Call to Artist for the Initial Point Gallery Calendar 2022 is open for applications. 5. Proceeding with Bid Process for Gallery Information Brochure The Subcommittee created an informatory brochure for interested artists and A. Belnap is going to get bids for printing the brochure. Events & Outreach Subcommitee Project Overview 6. Preparing for Concerts on Broadway L. Mauldin informed the Commission that the Subcommittee’s next meeting is April 26. For Concerts on Broadway, the first two performing bands lined up. The performance on September 25 will be more of a variety show and doesn’t need as much time to put together. We are still not sure what it is going to look like in terms of the pandemic. 7. Brainstorming for Art Week The Subcommittee is still figuring out what Art Week will look like with the Parks Department for Art Week. 8. Researching Dickens Singer costumes The Subcommittee is still working with costume designer, determining what is possible and the pricing for this project. 9. Formulating holiday contribution to Christmas in Meridian The Subcommittee is considering several concepts and participation in Christmas in Meridian is to be determined. Public Art Subcommittee Project Overview 10. Call to Artist for Traffic Box Repository 2021-2023 The Call to Artists for the Traffic Box Repository has been released and J. Peters requested that the commissioners share the new with their contacts. Applications are due April 15. 11. Selection of new traffic box wraps from West Ada School District Annual Art Show L. Taylor and B. Griffith will be the Arts Commission representatives to select the artwork for the Arts Commission awards. 12. Request for Proposals from Parks Identity Roster artists for the Ten Mile Trailhead public art installation A. Belnap attached the RFP documents and reminded the Commission that this RFP is open to the three artists on the Parks Identity Roster. They held the pre- proposal conference last week and none of the artists attended, most likely due to their experience with the process. The Subcommittee will review the submissions with representatives from the Parks Department and the selected artwork will be put in front of the Commission for final approval. B. Griffith asked why there were only three artists on the Parks Identity Roster. A. Belnap elaborated that a Request for Qualifications was issued in 2019 and each of the artists signed a 3 year Masters Agreement. The Masters Agreements are valid for one more year. E. Kane clarified that the roster is a Parks initiative, meant for the Parks Identity projects and if the Arts Commission wanted to recommend a different plan of action, the Parks Department might open for input. She also stated that if Public Art Subcommittee is not satisfied with the submissions, the Arts Commission is not confined to use those proposals. 13. Formulating the Public Art Plan T. Vannucci is writing up notes on the workshop from last month. He explained that the notes will include the prioritization discussed in the workshop and proposed actionable items. Once finished, he will send the notes to A. Belnap and J. Peters to determine the responsible parties and next steps. The Public Art Subcommittee’s next meeting will be April 20. Arts Inclusivity Meridian Project Overview 14. Expounding on next steps with the manifesto The Subcommittee is meeting next week and will be looking at the Manifesto and how the Subcommittee can serve the other subcommittees and the whole Commission. NEW BUSINESS [ACTION ITEMS] 15. Recap of the Public Art Workshop on March 27, 2021 T. Vannucci gave thorough report during Public Art Subcommittee Report and had nothing to add. 16. Review of the Meridian Arts Commission Strategic Plan 2020-2025 A. Belnap introduced the Strategic Plan and explained its use and purpose. She recommended that the Subcommittees review each of the goals that are in their realm of impact and influence. She also suggested that each subcommittee include the Strategic Plan as an agenda item in their next meeting. T. Vannucci pointed out that there are not measurement tools and recommended metrics to measure the success of the Commision in meeting goals. L. Mauldin explained that the Commission has slowly been working towards prioritizing the deliverables by labeling them long-, mid-, near- term projects but that improvement could be made. E. Kane explained that if the Commission wants to make changes to the Plan, it needs to be adopted by resolution by City Council. She says it is possible to change, but not easy. She alsoexplained that this document is especially important to plan MAPS spending. NEXT MEETING - May 13, 2021 ADJOURNMENT N. Schofield made motion to adjourn the meeting, seconded by T. Vannucci All ayes Meeting adjourned at 4:09pm To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, April 08, 2021 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/89552600636 Or join by phone: 1-669-900-6833 Webinar ID: 895 5260 0636 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Maria Tzompa _____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle _____ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from March 11, 2021 Regular Meeting APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Monthly Financial Statement for March 2021 REPORTS [ACTION ITEM] Initial Point Gallery Subcommittee 3. Initial Point Gallery Current and Future Exhibits 4. Call to Artist for Initial Point Gallery Calendar 2022 5. Proceeding with Bid Process for Gallery Information Brochure Events & Outreach Subcommitee Project Overview 1 6. Preparing for Concerts on Broadway 7. Brainstorming for Art Week 8. Researching Dickens Singer costumes 9. Formulating holiday contribution to Christmas in Meridian Public Art Subcommittee Project Overview 10. Call to Artist for Traffic Box Repository 2021-2023 11. Selection of new traffic box wraps from West Ada School District Annual Art Show 12. Request for Proposals from Parks Identity Roster artists for the Ten Mile Trailhead public art installation 13. Formulating the Public Art Plan Arts Inclusivity Meridian Project Overview 14. Expounding on next steps with the manifesto NEW BUSINESS [ACTION ITEMS] 15. Recap of the Public Art Workshop on March 27, 2021 16. Review of the Meridian Arts Commission Strategic Plan 2020-2025 NEXT MEETING - May 13, 2021 ADJOURNMENT 2 MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, March 11, 2021 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/86122950974 Or join by phone: 1-669-900-6833 Webinar ID: 861 2295 0974 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor, by phone _x____ Maria Tzompa _x____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Chair _x____ Raeya Wardle _x____ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA M. Tzompa made motion to adopt agenda, seconded by J. Peters All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from February 11, 2021 Regular Meeting L. Mauldin made motion to approve minutes, seconded by J. Peters and T. Vannucci seconded All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Monthly Financial Statement for February 2021 L. Mauldin made motion to approve monthly financial statement, seconded by T. Vannucci All ayes REPORTS [ACTION ITEM] 3. Update: Events & Outreach Subcommittee Meeting 3 Item 1. L. Mauldin informed the Commission that the Subcommittee is changing their regular meeting time and it is to be determined. T. Vannucci described the high level presentation given to the Subcommittee by production company, Creative Integrity. The Subcommittee’s goal is to roll out holiday activities that increase in community impact over the next 2-3 years. 4. Update: Arts Inclusivity Meridian Subcommittee T. Vannucci introduced and described the new AIM manifesto to the Commission. He elaborated that the Subcommittee wants to increase inclusivity in Arts Commission projects for the benefit of the cultural consumers the Commission serves. 5. Update: Initial Point Gallery N. Schofield described the new Initial Point Gallery exhibit with the Treasure Valley Artist Alliance. L. Taylor described the well attended Opening Reception. 6. Report: House Bill 253, Public Art, Idaho State Legislature A. Belnap informed the Commission of House Bill 311, its progress in the Idaho State Legislature, and its impact on the Commission. E. Kane stated that commissioners are welcome to take action on their own, however the Commission cannot take a formal stance on the topic. She also clarified that the Bill requires public art to pass in a 2/3 majority of all registered voters. The Commission discussed how regularly public art would be able to be on an election bill and the expense of that. NEW BUSINESS [ACTION ITEMS] 7. Approve Call to Artist for New Traffic Box Artwork Repository A. Belnap presented her research on the cost of traffic box wraps in Idaho and around the country, illustrating that the average payment to artists for a traffic box wrap is a little above $500. The Commission discussed how to come up with more funds to support the payment to artists and if it is possible to approve a range of amounts based on the experience of the artists. In the end, the Commission concluded to set a single payment amount for $600. J. Peters made motion to approve the Call to Artist with a $600 payment to artists, seconded by L. Mauldin All ayes 8. Approve Request for Proposals for Ten Mile Trailhead Public Art Installation A. Belnap introduced the drafted Request for Proposals and described the process for releasing the RFP to the previously established Parks Identity Roster. L. Mauldin made motion to approve the Request for Proposals, seconded by M. Tzompa All ayes 9. Discussion: Art Week 2021 Dates 4 Item 1. A. Belnap brought up the concern that the Art Week dates will conflict with other Treasure Valley events and asked if the Arts Commission would consider changing the dates. Several commissioners expressed the importance of consistency and differentiating Meridian’s events from other events to appeal to the local audience. NEXT MEETING - Special Meeting: March 27, 2021 Regular Meeting: April 8, 2021 ADJOURNMENT L. Mauldin made motion to adjourn, seconded by L. Taylor All ayes 5 Item 1. ARTS INCLUSIVITY MERIDIAN – AIM “When we do not actively include, we actively exclude.” - Dr. Liza A. Talusan, Ph.D. CULTURAL CONSUMER - Wikipedia 2019 A cultural consumer describes a person who avidly consumes art, books, music, theatre, dance and live cultural events within a society. This new type of consumer values creativity, design and the power of personal values. These consumers will look toward companies that can "present an offering that solves a problem, does some good, and delivers aesthetically. They also look for products that engage the senses as a way to discern truth. In other words, they believe what they can experience. Authenticity is paramount, and stories and images are powerful means for communicating messages. Although cultural consumers may have once represented a small segment of the population, this group is rapidly expanding through access to technology and the Internet. Recent research indicates that these consumers are connected, active in their communities, and creative. Additionally, they aspire to be viewed as thinking, expressive human beings rather than mass market targets. MANIFESTO • AIM WILL target the cultural consumer. No cultural consumer should ever feel marginalized or excluded, therefore, AIM WILL: 1. FOSTER a. Unity through inclusion 2. ENSURE a. Attention to non-homogenization through all touchpoints of the creative, production and realization process b. A shared experience for ALL participants, residents AND visitors c. 3. MONITOR a. Meridian Arts Commission’s equality, equity and justice 4. MOTIVATE a. Meridian’s cultural consumers 6 Item 1. Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway -$ 10,000.00$ (10,000.00)$ Initial Point Gallery -$ Traffic Box Wraps -$ TOTAL REVENUE -$ 10,000.00$ (10,000.00)$ EXPENSES Arts Development* 2,000.00$ 2,000.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 10,000.00$ 10,000.00$ Performing Arts 7,000.00$ 3,331.00$ 3,669.00$ Initial Point Gallery 700.00$ 700.00$ School Dist Art Show Awards 50.00$ 50.00$ Art Week 2,800.00$ 2,800.00$ Public/Private Mural Program -$ -$ Public Art Plan Consultant & Final Document -$ Other Expenses**950.00$ 12.99$ 937.01$ **May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 23,500.00$ 3,343.99$ 20,156.01$ PUBLIC ART PROJECTS Art in Public Places Mural series (Carryforward) 21,300.00$ 21,300.00$ MAPS - Traffic Box Wraps -$ -$ MAPS - Public Art/Signage in Parks (Carryforward)28,096.00$ 28,096.00$ MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$ TOTAL PUBLIC ART PROJECTS 99,396.00$ -$ 99,396.00$ TOTAL EXPENSES 122,896.00$ 3,343.99$ 119,552.01$ FY2021 Budget to Actual Comparison 4/6/2021 1 of 1 FY21 Summary7 Item 2. City Of MeridianPosted General Ledger TransactionsProject CodeEffective DateTransaction DescriptionIDAmount11012 3/1/2021 pay #1 Meridian classroom virtual performancesTREASURE VALLEY CHIL2,331.00 11016 3/1/2021 POSTAGE USE, February 2021PITNEY RESERVE0.00 11012 3/17/2021 Summer Theater in the Park sponsor pay #2TREASURE VALLEY CHIL1,000.00 11016 3/24/2021 post-it notes - qty 1 pkOFFICE DEPOT12.99 4/6/20211 of 1Expense detail8Item 2. M A R K M C G I N N I S INITIAL POINT GALLERY PRESENTS April 2- May 6 Meridian City Hall, Third Floor, 8am-5pm S H A U N M U S C O L O & 9 Item 3. Call to Artists – 2022 Initial Point Gallery Exhibitions Prospectus: The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional artwork, for one- or two-month exhibitions in Initial Point Gallery. MAC aims to have multiple artists in the space each month. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 100 feet of total wall space for hanging two- dimensional artwork and four enclosed display cases for three-dimensional artwork. Eligibility: This call is open to applicants regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. All artists in the Northwest region are welcome to apply, but artists must be present for scheduled installation and removal. Two-dimensional works displayed in Initial Point Gallery must be comprised of professional -quality, ready-to-hang, original art. Three- dimensional works may be of any medium, but must fit within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using the gallery’s equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Selectees will be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. Selectees and invitees may r eapply annually; if selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery. Organizations and small, informal groups are welcome to apply. Deadline: This call to artists is open and ongoing and applications are welcome at any time. Please note: to be considered for booking in 2022, applications must be received by 11:59pm on May 16, 2021. Jurors: MAC will choose the artists to be represented in the gallery and Arts & Culture Coordinator will follow up with applicants on their exhibition offer . MAC may group more than one artist in each exhibit and will inform the artists on how much wall space is assigned to them . In evaluating eligible proposals, the following factors will be considered: • Adherence to the Call to Artists; • Quality of work; • Appropriateness of subject and concept for a functioning government workplace; • Consistency with City policy and community values; and • Contribution to aesthetic and cultural atmosphere of Meridian City Hall. Artwork Guidelines: All hanging art must be equipped with d-rings for secure hanging. Wires, eyehooks, and clip frames may not be used for hanging. The number of artworks to be included in each exhibit depends on the size of the pieces included. MAC asks that artists plan to have appropriate negative space in between each piece to allow for labels and breathing room. Two-dimensional works should not 10 Item 4. exceed 5’ in height. Display cases have acrylic tops of varied sizes including: 3½’ tall, 3’ tall, 2½’ tall, and 2’ tall. All display case bases are 2’ wide and 2’ deep. Exhibition Details: The Meridian Arts Commission maintains the Initial Point Gallery o n the third floor of Meridian City Hall, directly across from the Mayor’s Office reception area . The carpeted gallery, filled with natural light, features about 100 feet of wall space for the display of two -dimensional art, as well as four hand-crafted display cases for the exhibition of three -dimensional works of art. MAC schedules gallery installations on the first Friday of each month, with opening receptions for the exhibition that same evening. In addition to the works of local and regional artists, the gallery has hosted works by nationally - and internationally-known artists. Initial Point Gallery has been chosen as one of only five venues nationwide to host the prestigious annual traveling show of the National Watercolor Society. Initial Point Gallery is free and open to the public any time during normal Meridian City Hall business hours – generally Monday through Friday, 8:00 am to 5:00 pm, excluding holidays. The gallery has a track system that allows for easy hanging and adjustments. MAC works with a small crew of volunteers that can help artists with installing and removing their exhibit. The gallery also has space to display the artist/exhibit statement and price list. The City may promote the artist receptions in the form of social media advertising, posts on community calendar, and/or mention in promotional videos. MAC requests that artists voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery. Sales: All sales are managed by the artist directly. Commissioners and City Staff can direct patrons to the artists’ contact information. Lodging/Transportation: Artists are responsible for securing their own transportation and lodging. 11 Item 4. DISPLAY INFORMATION: Initial Point Gallery is equipped with a track system for hanging two -dimensional artwork. Two- dimensional artwork will be hung from cables, using hooks, and therefore must be equipped with two D rings (fig. 1) on the side rails on the back of the frame (fig. 2). The inside of each D -ring must allow a space of at least one-quarter inch (¼”) for insertion of the hooks; any wire constricting this space must be removed. The D rings should be approximately a quarter of the distance of the total frame height from the top of the frame (or less) in order to avoid slanting away from the wall. Wires, eyehooks, and clip frames may not be used for hanging. Salon style is possible. Initial Point Gallery also provides four display cases, each with different dimensions (fig. 3), for displaying three-dimensional artwork. FIG. 1. D RING FIG. 2. BACK OF FRAME FIG. 3. 3D ART DISPLAY CASES 12 Item 4. Application & Acknowledgments: INITIAL POINT GALLERY APPLICANT CONTACT INFORMATION Check one:  I am submitting this application as an individual.  I am submitting this application for this organization:  I am submitting this application for an informal group (individual Acknowledgement forms must be submitted for each artist) Applicant: Applicant E-mail: Mailing Address: Physical Address: Applicant Phone: Day: Cell: APPLICATION OVERVIEW: Check all that apply:  I/we propose to fill one quarter of Initial Point Gallery with two -dimensional artwork, approximately 25 linear feet.  I/we propose to fill one half of Initial Point Gallery with two -dimensional artwork, approximately 50 linear feet.  I/we propose to fill 1 2 3 4 of the display cases with 3D artwork Number of 2D pieces: Average size of 2D pieces: Number of 3D pieces: Average size of 3D pieces: Proposed title or theme of show:  I would like to show with a specific individual/individual(s), listed here:  I would like to invite my own musical talent to play at my recep tion. The musical talent shall perform in such a manner as shall be appropriate for all ages, values, and sensibilities. The performance shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory. Talent must be approved by MAC at least one week prior to the reception. APPLICATION MATERIALS: All materials must be received via email to mac@meridiancity.org  Completed, signed Application & Acknowledgements Form. (Informal groups: each artist must sign separate form.)  250-word informational paragraph about the artist or organization, including: a. Artist/Organization/Group’s vision for and/or theme of the proposed display; b. Medium or media utilized in the works to be displayed; c. Any publicity that the Artist/Organization/Group plans to undertake if selected; and/or d. Any atypical issues or challenges regarding hanging or display of the works proposed for display.  Up to six digital images of work representational of the artist’s/organization/group’s work in .jpg or .png format.  A copy of the organization’s/applicant’s annual report filed with the Idaho/other Secretary of State, if applicable. 13 Item 4. ACKNOWLEDGMENTS: I, _____________________________, hereby acknowledge the following stipulations and agree that if this proposal is selected for display at Initial Point Gallery, such d isplay shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowl edge that: INITIAL A. Before my work will be displayed in Initial Point Gallery, I will be required to enter into an Acceptance Agreement with the City of Meridian establishing the specific terms and conditions of the display of the particular works displayed. INITIAL B. If my work is selected for display in Initial Point Gallery, the City of Meridian and its agents will exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but cannot and will not assume liability for any loss or damage. INITIAL C. Any insurance of the artwork displayed in Initial Point Gallery shall be the sole responsibility of the artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork dis played in Initial Point Gallery. INITIAL D. While artwork displayed in Initial Point Gallery may be passively offered for sale by means of an informational table, board, or handout as provided or allowed by the City of Meridian, no piece displayed in Initial Point Gallery may have a visible price tag. INITIAL E. While it is intended that each exhibit in Initial Point Gallery will be displayed for a one - to two- month period, this period may be shortened by the City of Meridian for any reason, without notice to the artist or organization. INITIAL F. The City may display the work of more than one artist or organization in Initial Point Gallery at any time, at the City’s sole discretion. INITIAL G. Artwork submitted for display in Initial Point Gallery must be original works conceived and created by the artist (or by artist members of the organization) submitting this application. INITIAL H. An opening night reception can be scheduled by MAC; though a table and minimal staff/volunteer support will be provided, I understand that I am the host and as such will be primarily responsible for any and all reception invitations, publicity, refreshments, music, set up, tear-down, and clean-up. INITIAL I. Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure that City Hall is a place where citizens, employees, and visitors of diverse ages and perspec tives feel welcome and comfortable. To this end, only artists and artwork meeting the eligibility standards described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be displayed in Initial Point Gallery. I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms and conditions. Signature: _________________________________ Print name: _____________________________ * Parent Signature - If Applicant is Under 18: ______________________________________________ Date: _________________________________ To propose an exhibition in Initial Point Gallery, please submit this form, completed in full, with the required materials, via email to: mac@meridiancity.org Thank you for your interest! 14 Item 4. INITIAL POINT GALLERY Meridian City Hall Art Gallery Contact (208) 489-1399 33 E Broadway Ave Third Floor Meridian, ID 83642 www.meridiancity.org/ initialpointgallery Hours: 8am-5pm, Monday-Friday Excluding Holidays 15 Item 5. A B O U T U S T h e M e r i d i a n A r ts C o m m i ss i o n ma i n ta i n s t h e I n i t i a l P o in t G a l l e ry o n t h e t h i rd f l o or o f M e r i d i a n C i t y Ha l l , d i r e c t l y a c r os s f r o m t h e M a y o r ’s O f f i c e r e c e pti o n a r e a . T h e c a r p e t e d ga ll e r y , f i l l e d wi t h n a t u r a l l i g h t , f ea t u r e s a b o u t 1 0 0 f e e t o f w a l l s p ac e fo r t h e d i s p l a y o f t w o -d i m e ns i o n a l a r t , a s w e ll a s f o u r h a n d -c r a f t e d di s p l ay c a s e s f o r t h e e x h i b i t i on o f t h r e e -d i m e n s i o n a l w o r k s o f a r t . E a ch s h o w c o n t a i n s 3 0 -40 p i e c es o r a r t . M A C s c h ed u l e s g a l l e r y i n s t a l l a t i on s o n t h e f i r s t F r i d a y o f e a c h m o n t h , wi t h o p e n in g r ec e p t i o n s f o r t h e e x h i b i t i on tha t s a m e e v en i ng . D O Y O U W A N T T O E X H I B I T Y O U R A R T W O R K H E R E ? H o w t o A p p l y G o t o w w w .m e r i d i a n c i t y .or g /i n i t i a l p o i n t g a l l e r y t o d o w n l o a d an a p p l i ca t i o n , t h e n s u b mi t y o u r f orm s a n d p o r t f or l i o t o m a c @ m e r i d ian c i t y .o r g . Y o u c a n s u bm i t a n a p p l i c a t i o n a t an y t im e . A n n u a l A p p l i c a t i o n R e v i e w T h e In i ti a l P o i n t Gal l e r y S e l e c ti o n P a ne l r e v i e w s a l l s u b mi t te d a p p l i c a ti o n s o n c e p e r y e a r , u s u a l l y i n t h e su m m e r t i m e . I n t h i s a n n ua l r e vi e w , t h e S e le c t i o n P a n e l c h oo s es w h i c h a r t i s t s to a c c e p t a nd p l a n s t h e G a l l e r y's e x h i b i t i o n c a l en d a r f o r t he f o l l ow i n g y e a r . D i s p l a y I n f o r m a t i o n A r t i s t s i nd i cat e i n t h e a p p l i c a ti o n h o w m u c h g a l l e r y s pac e t h e y w o u l d p r e f e r (q u a r t er g a l l e r y , h al f gal l e r y , o r w h o l e g a l l e r y). G r o u p s o f a r t i s t s w h o wan t t o s h o w t o g e t h er, o r g a n i z a t i o n s , o r a r ti s t s oc i e t ie s a r e w e l c o m e t o a p p l y . S p e ci f i c d e t a i l s o n h o w we h a n g a rtw o r k c a n be f o u n d i n t he C a l l t o A r t i st o n o u r we b s i t e . The Meridian Arts Commission seeks to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. 16 Item 5. Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork represented in the repository to reproduce as a vinyl wrap. Artwork included in the repository may not be selected for a traffic box wrap. A $600 stipend shall be available for artists whose work is selected for reproduction as a vinyl wrap to be installed on a traffic box, following execution of, and pursuant to, a written agreement with the City of Meridian and scanning of the original artwork portrayed in the selected image by City or City’s selected vendor. ELIGIBILITY: This project is open to applicants regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho’s Treasure Valley, created using any medium, so long as it can be represented in a high- resolution digital image without loss of integrity or quality. No artwork will be included in the repository which does not meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required to enter into a written agreement with the City setting forth specific terms and conditions of inclusion. Each person may submit up to three (3) images for consideration; a maximum of two (2) images per person may be selected for inclusion in the repository. Incomplete or late submissions will be deemed ineligible and will not be considered. PROPOSAL REQUIREMENTS: An artist wishing to submit an image for inclusion in the digital repository must provide the following materials and information to MAC in order to be considered for inclusion in the digital repository: • Completed, signed Traffic Box Art Image Repository Application & Acknowledgements form; • Descriptions of artwork submitted (which may be used on the online Digital Public Art Map and/or in posted descriptions of completed boxes), approx. 2-3 sentences per artwork, in .pdf format; • Biography of the artist (or artist statement), must fit on one-page, in .pdf format; and • Up to three (3) digital images of original artwork proposed for inclusion in the digital repository, image file names must include artist’s last name and artwork title. E-mailed submissions may be sent to mac@meridiancity.org: documents must be .PDF and artwork images must be .JPG format. Hard copy materials (printed on 20 lb paper) may be submitted via U.S. Mail or in-person delivery, addressed to: Meridian Arts Commission 33 East Broadway Avenue Ste 206 Meridian ID 83642 DEADLINE: This call shall be open until 11:59 p.m. on Thursday, April 15, 2021. SELECTION PROCESS: The selection of art for inclusion in the digital repository will be made by MAC. MAC will notify selectees by email by May 17, 2021. In evaluating eligible proposals, the following factors will be considered and scored out of a total 100 points possible: • Quality of work (30 points); • Consistency with City policy and community values (30 points); • Contribution to aesthetic and cultural atmosphere of the Meridian community (30 points); and • Suitability of design and concept for a traffic box wrapping (10 points). Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks. CONTACT MAC: Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org. 17 Item 10. Application & Acknowledgments: TRAFFIC BOX ART DIGITAL REPOSITORY Applicant: E-mail address: Mailing address: Physical address: Applicant phone: Day: Cell: Where did you hear about this opportunity?: Image title(s): 1. 2. 3. I hereby acknowledge the following stipulations and agree that if one of the images listed above is selected for inclusion in the Traffic Box Art Digital Repository, such inclusion shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge and agree that: ____ A. All artwork submitted with this proposal for consideration for inclusion in the digital INITIAL repository is original work that I myself conceived and created in all respects. ____ B. Before work represented in the digital repository may be installed as a vinyl traffic box wrap, INITIAL I will be required to enter into a written agreement with the City of Meridian establishing the specific terms and conditions of such installation. No entitlement will issue or attach prior to negotiation and execution of such agreement. ____ C. Before work represented in the repository may be installed as a vinyl traffic box wrap, I will INITIAL be required to provide the original artwork from which the image was taken. If the original artwork is no longer in my possession, I will advise the Meridian Arts Commission so that the image may be removed from the digital repository as a potential option for installation as a vinyl wrap. ____ D. Upon submission of artwork to the City of Meridian for consideration for inclusion in the INITIAL digital repository, such submission is a public record, subject to the Idaho Public Records Act. ____ E. Artwork included in the digital repository may be removed from the repository, and/or the INITIAL repository may be deleted or discontinued, without notice to the artist. ____ F. The City seeks to encourage artistic expression and public dialogue, but must simultaneously INITIAL ensure that persons of diverse ages and perspectives feel welcome and comfortable in public spaces. To this end, only artwork meeting the eligibility standards described in the Call for Artists shall be included in the digital repository. I acknowledge and understand, and submit my proposal subject to, each and all of these terms and conditions. Signature: ________________________________________ Date: ____________________________ 18 Item 10. Page 1 of 2 PROCUREMENT DIVISION Keith Watts, Procurement Manager 33 East Broadway Ave., Ste. 106 Meridian, ID 83642 Phone: (208) 489-0328 Fax: (208) 887-4813 REQUEST FOR PROPOSALS RFP NO. PKS-2116-11260 CONTRACT SPECIFICATIONS FOR: CALL TO ARTISTS – PARK IDENTITY TEN MILE TRAILHEAD PROPOSALS MUST BE RECEIVED NO LATER THAN 4:00 P.M. MAY 19, 2021 Proposals must be submitted through the City’s Bonfire portal (https:/meridiancity.bonfirehub.com) prior to the due date and time Pre-Proposal Meeting Date: March 31, 2021 4:00 PM Not Mandatory Location: On-site Ten Mile Trailhead 3430 N Ten Mile Rd. Meridian, ID PROJECT DESCRIPTION The City of Meridian, Idaho is seeking proposals from respondents currently on the Park Identities Art Roster to create theming element(s) that give Ten Mile Trailhead functional pieces of artwork. 19 Item 12. QUESTIONS The Q&A period for this opportunity as stated in the attached starts March 19, 2021. The Q&A period for this opportunity ends April 26, 2021 12:00 PM MST. Questions must be submitted through the City’s Bonfire website. You will not be able to send messages after the Q&A period. Your proposal submission must be uploaded, submitted, and finalized prior to the Closing Time listed above. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission. ANTICIPATED PROJECT SCHEDULE The following is an outline of the anticipated schedule for the proposal review and contract award. Schedule is subject to change. March 19, 2021 Issue Request for Proposal (RFP) March 31, 2021 Pre-Proposal Meeting April 12, 2021 Intent to Propose Due April 26, 2021 12:00 PM Question Period Ends April 30, 2021 Addendum Issued (if needed) May 19, 2021 @ 4:00 PM Proposals Due May 20-26, 2021 Evaluation Period June 10, 2021 Make Recommendation TBD NTP CITY’S REPRESENTATIVE Procurement Representative Sandra Ramirez, Buyer 33 E Broadway Ave. Ste. 106 Meridian, ID 83642 (208) 489-0416 Fax (208) 887-4813 sramirez@meridiancity.org Dated: _________________________ CITY OF MERIDIAN _______________________________ Sandra Ramirez, Buyer 3/19/2021 20 Item 12. FORMAL REQUEST FOR PROPOSALS PROJECT SPECIFICS & SCOPE OF WORK CITY OF MERIDIAN Meridian, Idaho 83642 BACKGROUND / PURPOSE The City of Meridian is soliciting proposals from respondents for a public art project(s) that create and/or enhance the overall park identity at the Ten Mile Trailhead. The objective of the project is to create a theming element, or elements, that give the trailhead a true identity and sense of place. Panelists are interested in seeing proposals that can be functional pieces in the park and/or that are highly visible to both park users and passersby. The Ten Mile Trailhead is a new trailhead facility located at 3430 N Ten Mile Road (north of Ustick Rd, across from the City wastewater treatment plant). The Trailhead, which is partially constructed and scheduled for completion this spring, will serve as the first ever ‘gateway’ to the Five Mile Pathway, one of the City’s priority pedestrian routes. When complete, this 1.5-acre property will offer amenities such as bike parking and repair facilities, drinking water and restrooms, plaza space, benches and site furnishings, and both traditional and low-water landscape. SCOPE OF SERVICES / SPECIFICATIONS The successful proposer will be required to create and/or enhance the overall park identity at the Ten Mile Trailhead by creating a theming element, or elements, that give the trailhead a true identity and sense of place. Meridian Arts Commission (MAC) and Meridian Parks & Recreation Commission (MPRC) are interested in elements that can be functional pieces in the park and/or that are highly visible and appropriate to both park users and passersby. Pieces that contain nudity, inappropriate language or other objects unsuitable for public viewing may be deemed unresponsive. The selected artist will be responsible to fabricate and install the artwork, in accordance to an executed Task Order with the City and within the project’s final budget and timeline. A stipend of $500 will be available to artists who submit an Intent to Propose. The stipend is for the development of the maquette. The projects overall budget totals $35,000, which includes all costs for engineering, materials, fabrication, permitting, travel, contingencies, and installation of the artwork. GUIDELINES / CONTENT To be considered responsive, proposals should address all items identified in this section. Please note: Some items require that the Proposer provide a detailed response and/or attachment. Failure to provide a complete response may be grounds for rejection of proposal. Furthermore, proposals should be prepared in such a way as to provide a straightforward and concise 21 Item 12. 2 of 3 discussion of the Proposer’s ability to provide the services that can best satisfy the requirements herein and the needs of CITY. Elaborate or unnecessarily lengthy documents are discouraged. Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements and on completeness and clarity of content. In order to facilitate evaluation and comparison, proposals should be submitted in the format described in this section. Format instructions must be adhered to. All requirements and requests for information in the proposal must be responded to. All requested data must be supplied. Failure to comply with this requirement may be cause for rejection. Criteria necessary to evaluate the proposals in relation to the service being sought are included in the RFP documents and will be established and weighted. At a minimum, criteria will include, experience, references, compliance to the specifications and requirements for the service provided that the City may use to award contracts to the Proposer it determines appropriate. SUBMITTAL REQUIREMENTS Letter of Introduction and References: Generally describe your business experience. To include past work experiences on similar projects. Provide a list of two references to include; name, address, phone number, and email whom the City could contact to verify previous related work experience. Artwork Description: Include digital images (.jpg format) or drawings of the proposed conceptual designs or projects to be considered, and related maquettes. Provide details of materials to be used, dimensions, anticipated maintenance, and any other significant information. Projected Timeline and Pricing: Proposer shall provide a timeline/schedule of work for the project artwork. Presentation: Present proposals and maquettes in front of evaluation panelists. Presentations to be no more than 10 minutes in length and will be followed by Q&A from panelists. BASIS FOR SELECTION This Request for Proposals will be evaluated utilizing the criteria listed below. History from the current and previous projects and customers of the respondent may be used to evaluate some of the criteria. a. Adherence to RFP (10 Points) b. Prior Experience and References (20 Points) c. Understanding of Project Objectives (50 points) d. Timeline and Cost (10 points) e. Presentations (10 Points) 22 Item 12. 3 of 3 BONFIRE SUPPORT The City uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc 23 Item 12. FORMAL REQUEST FOR PROPOSALS GENERAL INFORMATION AND INSTRUCTIONS TO PROPOSER CITY OF MERIDIAN Meridian, Idaho 83642 PRE-PROPOSAL MEETING The Pre-Proposal meeting, if contemplated on the cover of this solicitation, will be on-site. DEFINITIONS, TERMS & CONDITIONS AND SPECIFICATIONS Additional Terms & Conditions – See separate document titled Sample Agreement COMMUNICATIONS The City will use the BonfireHub website (https://meridiancity.bonfirehub.com) for the following activities: • To post the RFP • To receive any questions or inquires • To issue any associated addenda • To post award notice (including value of award) To contact the Organization or ask questions in relation to this RFP, respondents must register through the City’s public procurement portal at meridiancity.bonfirehub.com (the “Portal”) and initiate the communication electronically through the Opportunity Q&A. The City will not accept any respondent’s communications by any other means, except as specifically stated in this RFP. ADDENDA All new information to respondents by way of addenda. This RFP may be amended only by addendum in accordance with this section. If the City of Meridian, for any reason, determines that it is necessary to provide additional information relating to this RFP, such information will be communicated to all respondents by addendum posted on the City’s public purchasing portal at meridiancity.bonfirehub.com. Each addendum forms an integral part of this RFP and may contain important information, including significant changes to this RFP. Respondents are responsible for obtaining all addenda issued by the City. BONDING AND INSURANCE A successful Proposer shall acquire and maintain, at his/her own expense, all insurance and bonds described in accordance with the City of Meridian Standard Contract document found included in this solicitation. 24 Item 12. 2 of 4 CONDITIONS AFFECTING THE WORK Before submitting a proposal, each respondent must (1) examine the Request for Proposals documents thoroughly and satisfy themselves as to their sufficiency, and shall not at any time after submission of the Proposal, dispute such specifications and the directions explaining or interpreting them, (2) visit the site to familiarize themselves with the layout of the downtown and the concept plan site, (3) familiarize themselves with Federal, State and Local laws, ordinances, rules and regulations that may, in any manner, affect cost, progress or performance of the work; and (4) study and carefully correlate respondent’s observations with the Request for Proposal’s. Failure to do so will not relieve respondent from responsibility for estimating properly the difficulty or cost of successfully performing the work. The City will assume no responsibility for any understanding or representations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Request for Proposal’s, or any addendum. AWARD OF CONTRACT DOCUMENTS Award will be made to the Proposer proposing the most advantageous and qualified proposal after considerations of all evaluation criteria set forth herein. The criteria are not listed in any order of preference. CITY will establish an evaluation committee. The committee will evaluate all proposals received in accordance with the evaluation criteria. The evaluation committee may also contact and evaluate the Proposer’s and subcontractor’s references (if any), contact any Proposer to clarify any response, contact any current users of an Proposer’s services, solicit information from any available source concerning any aspect of a proposal, and seek and review any other information deemed pertinent to the evaluation process. CITY reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. Evaluation scores will not be released until after notice of intent to award is issued. CITY shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of CITY after all factors have been evaluated. While CITY intends to enter a contract for these services, it will not be bound to do so. CITY reserves the right to reject any or all proposals. CITY shall be the sole judge of the successful offers hereunder. Proposers are advised that it is possible that an award may be made without discussion or any contact concerning the proposals received. Accordingly, proposals should contain the most favorable terms from a price and technical standpoint, which the vendor can submit to CITY. DO NOT ASSUME that you will be contacted or afforded an opportunity to clarify, discuss, or revise your proposal. Award will be by means of a written agreement with the successful Proposer. A Notification of Intent to Award may be sent to all Proposers. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure until an agreement is reached. If contract negotiations cannot be concluded successfully, CITY may negotiate with the next highest scoring Proposer or withdraw the RFP. PROPOSER’S COST 25 Item 12. 3 of 4 The Proposer will be responsible for all costs (including site visits where needed) incurred in preparing or responding to this RFP. All materials and documents submitted in response to the RFP become the property of the City and will not be returned. RIGHTS TO PERTINENT MATERIALS All responses, inquiries, and correspondence relating to the Request for Proposals and all reports, charts, coverage maps, displays, schedules, exhibits, and other documentation produced by the proposer that are submitted as part of the proposal shall become the property of the City after the submission deadline. PUBLIC RECORDS The City of Meridian is a public agency. All documents in its possession are public records. Proposals are public records and, except as noted below, will be available for inspection and copying by any person. If any Proposer claims any material to be exempt from disclosure under the Idaho Public Records Law, the Proposer will expressly agree to defend, indemnify and hold harmless the City from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The City will take reasonable efforts to protect any information marked "confidential" by the Proposer, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the Proposer upon request after the award of the contract. It is understood, however, that the City will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any Proposal is subject to potential disclosure. EVALUATION Before a contract will be awarded, the City may conduct reference investigations as is necessary to evaluate and determine the performance record and ability of the top ranked Proposer(s) to perform the size and type of work to be contracted, and to determine the quality of the service being offered. By submitting a proposal, you authorize the City to conduct reference investigations as needed. Proposals will be evaluated by a selection committee comprised of City of Meridian employees, and may include citizens of the City. PRESENTATIONS The City may choose to invite those respondents, which are determined to be best qualified, to make a presentation to the City. If it is determined that presentations will be required, an additional evaluation will be conducted and incorporated into the final scoring. Further information may be provided to the prospective respondents after the initial selection. FINANCIAL STATEMENT Proposers may be requested provide a current financial statement or the latest annual report. Proposers shall make a definitive statement regarding their financial ability to perform the requirements hereunder. 26 Item 12. 4 of 4 WARRANTY / GUARANTEE Contractor delivering equipment / goods against this specification shall guarantee that the equipment / goods meet the minimum requirements set forth herein. If it is found that the equipment / goods delivered do not meet the minimum requirements of this specification, the Contractor will be required to correct the same at the Contractor’s expense. BRAND NAME Brand names and numbers, when used, are for reference to indicate the character and quality desired. Contractors may offer comparable “EQUAL” products unless expressly prohibited herein. If necessary, the burden of proof and cost on analysis to determine equality shall be that of the Contractor. If proposing an “EQUAL”, please state name of manufacturer, model, and part number, if applicable, and enclose descriptive literature. BONFIRE SUPPORT The City uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc 27 Item 12. ARTS INCLUSIVITY MERIDIAN – AIM “When we do not actively include, we actively exclude.” - Dr. Liza A. Talusan, Ph.D. CULTURAL CONSUMER - Wikipedia 2019 A cultural consumer describes a person who avidly consumes art, books, music, theatre, dance and live cultural events within a society. This new type of consumer values creativity, design and the power of personal values. These consumers will look toward companies that can "present an offering that solves a problem, does some good, and delivers aesthetically. They also look for products that engage the senses as a way to discern truth. In other words, they believe what they can experience. Authenticity is paramount, and stories and images are powerful means for communicating messages. Although cultural consumers may have once represented a small segment of the population, this group is rapidly expanding through access to technology and the Internet. Recent research indicates that these consumers are connected, active in their communities, and creative. Additionally, they aspire to be viewed as thinking, expressive human beings rather than mass market targets. MANIFESTO • AIM WILL target the cultural consumer. No cultural consumer should ever feel marginalized or excluded, therefore, AIM WILL: 1. FOSTER a. Unity through inclusion 2. ENSURE a. Attention to non-homogenization through all touchpoints of the creative, production and realization process b. A shared experience for ALL participants, residents AND visitors c. 3. MONITOR a. Meridian Arts Commission’s equality, equity and justice 4. MOTIVATE a. Meridian’s cultural consumers 28 Item 14. Strategic Plan for the Arts City of Meridian, Idaho FY 2020-2025 The development of this plan was supported in part by an award from the National Endowment for the Arts, as administered by the Idaho Commission on the Arts. However, the contents and opinions do not necessarily reflect the views or policy of the National Endowment of the Arts or the Idaho Commission on the Arts. To find out more about how National Endowment for the Arts grants impact individuals and communities, visit www.arts.gov. 29Item 16. 2 Adopted: 12 September 2019 The Meridian Arts Commission (MAC) was established by the City of Meridian in 2006 with a mission to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and visitors. Core to this mission is the belief that opportunities to experience and participate in the visual, performing and public arts can strengthen cities, increase livability, and contribute to a sense of community. The volunteers appointed by the Mayor to serve on MAC work to further this mission and realize these eight goals: Goal I: Create opportunities for all Meridian residents and visitors to experience public art. Goal II: The youth of Meridian will have opportunities to perform, create, and experience the arts. Goal III: Meridian’s residents and visitors will have an opportunity to experience performing arts. Goal IV: Meridian residents will grow their appreciation for and participation in the arts. Goal V: Meridian residents and visitors will have the opportunity to experience the visual arts. Goal VI: Local artists will have opportunities to grow their skills and showcase their work. Goal VII: Support experiences in the arts for everyone, regardless of age, race, ability, ethnicity, sexual orientation, gender identity, or other protected class. Goal VIII: Build the human and financial resources needed to fulfill the vision of the City of Meridian and Meridian Arts Commission with regard to the arts. This document is intended to guide the Meridian Arts Commission in its efforts to pursue these goals over the next five years (2020-2025) by providing prioritized and implementable objectives, strategies, and actions. 30Item 16. 3 CHALLENGES AND OPPORTUNITIES As the Meridian Arts Commission (MAC) begins this five-year period, it recognizes that there are challenges that must be addressed, but that within each challenge is the opportunity to cultivate the arts as a vital part of the community: • Community engagement and participation: Meridian is experiencing rapid population growth, and our expanding metropolitan area is attracting new activities that compete for the attention of individuals and families. MAC must work to make meaningful connections with Meridian’s residents, new and established, and to educate the public on the importance of art and the opportunities available to experience visual, performing, and public art in Meridian. Establishing partnerships with schools and universities creates opportunities to reach the next generation of audience members, provide programs for youth during non-school times, and use alternative venues for performances and traveling exhibitions. Public artworks integrated into parks, gateways, and special districts can help define unique places that attract a broader community. • Artist involvement: Meaningful arts experiences cannot be offered without the creativity and involvement of quality artists. Unless a community of educated and talented local artists can be nurtured and grown, MAC will continue to struggle to attract quality artists to exhibit, educate and perform. Professional artists also can help MAC improve and promote its programs by assisting with marketing, outreach, and access. • Funding: As the ambitions and programs of MAC grow, funding must be secured to provide arts experiences to larger and more diverse audiences. Partnerships with other arts organizations, state and federal arts agencies, businesses, the Meridian Arts Foundation, and City leaders offer an opportunity to jointly identify resources and use available funding to efficiently to reach more community members. • Venues for the arts: Arts experiences can be provided in businesses, schools, parks, City buildings or even on the streets, but having dedicated venues for the arts diversifies the types and quality of the arts that can be presented. Meridian’s location, central to the Treasure Valley urban area, offers an opportunity to become a new regional focal point for the arts. • Knowledge and availability of implementers: None of the exhibits, performances, or public art projects that MAC provides the community can be done without the support of knowledgeable and committed MAC members, City leadership, staff and volunteers. When a MAC member resigns, City leadership changes, or volunteers move on to other 31Item 16. 4 efforts, it can be challenging to keep the momentum necessary to provide programs. Increased volunteer participation with more help from contracted and staff administrators will be needed to grow MAC’s programs. SUCCESSES MAC has a legacy of bringing together dedicated individuals who work tirelessly to see that those who come to Meridian to live, work, and play can take part in the arts. Thanks to these wonderful volunteers, staff, and partners: • Unique traffic boxes decorate street corners • Art Week brings music, children’s theater, chalk artworks and more to downtown • Public artworks help define and celebrate City parks and other spaces • Concerts gather community members on Broadway • Partnerships bring artworks to private properties LOOKING AHEAD Building upon these successes, MAC envisions Meridian as a vibrant arts community that integrates the arts experience into everyday life and enhances the spirit of our great city. Beyond the five-year scope of this plan, future MAC programs might include: • Expanded youth arts opportunities • Targeted arts programs that reach: o Military veterans and their families o Facility- and home-bound residents • Implementation of a scholarship or free ticket program • Mobile arts exhibits that can reach every corner of Meridian • Artist-in-Residence programs that enhance artist abilities and integrate arts into the community fabric • A central clearinghouse of Meridian arts information, opportunities, and local artists 32Item 16. 5 I. PUBLIC ARTS Goal: Create opportunities for all Meridian residents and visitors to experience public art. Objective Strategy Action Item Priority Comp Plan Goal A. Encourage the integration of public art as a component of community development. 1. Partner with Meridian Development Corporation (MDC) to create public art in the redevelopment area. a. MAC members attend MDC meetings quarterly to identify opportunities. Near-term 5.4.1.B b. Coordinate selection of public art pieces when requested. Long-term c. Request funding from MDC for public art projects. Near-term 2. Incorporate public arts as part of the Meridian parks system. a. Involve the Meridian Parks and Recreation Dept. in upcoming public art plan development. Near-term 5.4.1.B 5.1.1.B b. Meet with Parks and Rec. staff regularly (at least annually) to assess opportunities and identify future locations for public artworks. Long-term c. Establish art selection process for public artworks in City parks (i.e., roster vs. RFP). Mid-term d. Participate in Parks and Rec. Plan process. Long-term e. Inventory parks and trailheads to identify thematically relevant opportunities for artworks. Long-term 3. Encourage the placement of public artworks within private development. a. Create a Developer’s Guide to public art Near-term 5.4.1.B 5.1.2.C b. Work with Planning and Zoning to involve MAC in artwork selection and placement. Mid-term 33Item 16. 6 c. Engage private developers one-on-one. Long-term d. Engage regional Homeowners’ Associations. Long-term 4. Use public art to create and define regional identity, community gateways, and unique places. a. Identify possible locations and opportunities for regional identity public art projects. Near-term 5.4.1.C 5.1.2.B b. Partner with Meridian Planning Dept. to determine upcoming City projects and public art opportunities. Near-term c. Review ACHD planning documents and partner with ACHD to install public artworks in conjunction with upcoming road projects. Mid-term B. Strategically and transparently use funds available through the Meridian Art in Public Spaces (MAPS) ordinance. 1. Establish plans and policies to guide the selection, placement, acceptance, maintenance, and removal of public artworks. a. Contract with arts professional to facilitate public art planning process. Near-term 5.4.1 b. Engage community in public art location and theme planning. Mid-term c. Gain City Council approval of public art policies and priorities. Long-term 2. Install visual artworks in public places in Meridian. a. Install traffic box wraps annually. Near-term 5.4.1.A b. Coordinate the selection and placement of public artworks in public parks. Near-term c. Install public artwork in downtown Meridian. Mid-term C. Promote and monitor Meridian Art in Public Spaces (MAPS) ordinance. 1. Identify MAPS as the project funding source. a. Ensure that project signage includes recognition of MAPS funding source. Near-term 5.4.2.A b. Include MAPS funding source in project press releases and promotions. Mid-term 34Item 16. 7 2. Advocate for and educate elected leaders and community groups about benefits of Percent-for-Arts programs and MAPS. a. Identify specific benefits of MAPS and other like programs. Near-term 5.4.2.A b. Create presentation format for civic organizations, City officials, and public. Mid-term 35Item 16. 8 II. ARTS EDUCATION FOR YOUTH Goal: The youth of Meridian will perform, create, and experience the arts. Objective Strategy Action Items Priority Comp Plan Goal A. Develop and offer extracurricular arts opportunities to youth. 1. Participate in Meridian Symphony Orchestra young artist award program. a. Help to identify and recruit appropriate judges. Near-term 5.5.1.D b. Attend concerts and rehearsals. Long-term c. Maintain sponsorship program. Mid-term 2. Participate in West Ada School District Art Show. a. Identify and provide program judges. Near-term 5.5.1.A b. Maintain sponsorship funding. Mid-term c. Host exhibit at Initial Point Gallery. Near-term d. Promote show, winners, and pieces selected for traffic boxes. Long-term e. Engage past winners in promotion of show and contest. Mid-term 3. Support local youth theater providers. a. Invite Treasure Valley Children’s Theater and other youth arts providers to participate in MAC events. Near-term 5.5.1.D b. Connect youth theater providers with the resources or venues they need. Mid-term c. Promote youth theater opportunities through MAC outlets. Near-term d. Maintain sponsorship funding. Mid-term 36Item 16. 9 III. PERFORMING ARTS Goal: Meridian’s residents and visitors will have an opportunity to experience performing arts. Objective Strategy Action Item Priority Comp Plan Goal A. Present a variety of performing arts shows locally. 1. Produce free concerts at City Hall amphitheater. a. Contract with production company to produce series. Near-term 5.5.1.C b. Place concerts on community calendars and social media outlets. Mid-term c. Provide emcee for each concert. Near-term d. Review and approve performers as recommended by production company. Near-term e. Provide MAC and City staff representatives at concerts. Mid-term 2. Develop additional performing arts opportunities to offer to the public for free. f. Contact and work with Parks and Rec to coordinate performance opportunities in parks and plazas. Near-term g. Work with local organizations and offer them public platforms or sponsorships to present their work. Near-term h. Incorporate performances into existing events. Near-term B. Sponsor performing arts in partnership with community and cultural organizations. 1. Promote and endorse area performing arts opportunities. a. Promote events in Meridian presented by other groups on community calendars, social media outlets, publications, and playbills. Near-term 5.5.1.D 5.3.2.J b. Engage with local arts groups to encourage cross-promotion. Mid-term C. Advocate for the development of performing arts venues. 1. Be a resource to Meridian Planning Dept. and developers. a. Work with performing arts partners to gather information about audience size, production needs, and frequency of use. Mid-term 5.5.1.E 5.3.2.E 5.4.1.E 37Item 16. 10 b. Appoint MAC member as liaison to Meridian Planning Dept. Near-term c. Meet regularly with Meridian Planning Dept. staff to identify opportunities. Mid-term 38Item 16. 11 IV. PUBLIC ENGAGEMENT Goal: Meridian residents will grow their appreciation and participation in the arts. Objective Strategy Action Item Priority Comp Plan Goal A. Cultivate base of arts support and patrons in the community. 1. Develop a cohesive message about MAC and value of the arts to Meridian. a. With consultant help, define a branding, messaging, and marketing plan. Near-term 5.4.2 b. Create marketing materials, such as functional, reusable and/or recyclable gifts, to provide to new residents and to hand out at events Long-term c. Update MAC’s web and social media presence. Mid-term d. Regularly evaluate effectiveness of marketing approaches. Long-term 2. Promote MAC programs and public artworks to the community. a. Make presentations to civic organizations regularly. Mid-term 5.4.2 b. Designate a MAC representative to attend concerts and events. Near-term c. Use existing MAC programs such as Art Week to provide arts information by having a booth and using an emcee for announcements. Near-term d. Maintain good relationship with local media by welcoming and inviting them to meetings and programs. Mid-term e. Work with City Communications manager to issue press releases about MAC activities and update online information outlets. Near-term f. Create a for-credit social media internship opportunity to gain Long-term 39Item 16. 12 assistance in promoting MAC activities via social media. g. Partner with other organizations to cross-promote arts events and opportunities. Near-term h. Encourage digital engagement with public artworks. Long-term B. Pursue public input into MAC’s programs and goals. 1. Provide opportunity for attendees and public to give input at MAC programs. a. Provide an easy and quick evaluation tool at appropriate events to gather audience feedback. Near-term 5.4.1.E b. Set up MAC info booth at appropriate events with a tool to gather public input. Mid-term 2. Provide remote opportunities for the community to give input into MAC programs. a. Work with City Information Technology Dept. to create online public input opportunity. Near-term 5.4.1.E b. Promote link to online public input opportunities at MAC events and programs. Near-term 3. Welcome and invite members of the public to participate in MAC meetings and programs. a. Invite community members to participate in the selection of public artworks. Mid-term 5.4.1.E b. Promote MAC meeting schedule to public. Long-term c. Invite community members to speak or present to MAC. Long-term 40Item 16. 13 V. VISUAL ARTS EXHIBITIONS Goal: Meridian residents and visitors will have the opportunity to experience the visual arts. Objective Strategy Action Item Priority Comp Plan Goal A. Present visual arts exhibits for the community to enjoy. 1. Provide exhibits in the Initial Point Gallery at City Hall. a. Coordinate rotating exhibits in the gallery annually. Near-term 5.4.1.A b. Issue call to artists, vet applying artists, and work with selected artists before, during, and at the end of each exhibit. Near-term c. Establish volunteer group to assist with exhibit installation and removal responsibilities. Mid-term 2. Provide opportunities for the presentation of temporary artworks. a. Develop guidelines and policies for temporary artworks. Mid-term 5.4.1.A 5.4.1.D b. Identify potential spaces and venues for temporary artworks. Long-term c. Engage in partnerships with artists and arts groups to provide temporary artworks. Long-term B. Encourage presentation of visual arts by partnering with organizations and business. 1. Foster and encourage the presentation of impromptu artworks. a. Gather examples of impromptu artworks from other communities to share. Mid-term 5.4.1.D b. Create incentive for presentation of impromptu works during Art Week. Long-term 2. Provide encouragement and advice to businesses to exhibit artworks. a. Outline benefits to businesses that install art exhibits. Long-term 5.5.1.E b. Offer and provide guidance to businesses on best practices and techniques for exhibits. Long-term C. Encourage accessibility and a. Install signage in City Hall Plaza and/or along Main Street. Near-term 41Item 16. 14 awareness for Initial Point Gallery 1. Develop mechanisms to increase public awareness of the gallery. b. Consider internal signage options that would increase public awareness of the gallery. Mid-term 2. Strengthen marketing efforts to promote the gallery. a. Work closely with Communications Manager to increase publicity for gallery. Mid-term b. Consider increasing funding devoted to gallery promotions via radio, print, or social media. Mid-term 42Item 16. 15 VI. SUPPORTING LOCAL ARTISTS Goal: Provide local artists opportunities to grow their skills and showcase their work. Objective Strategy Action Item Priority Comp Plan Goal A. Visual artists will be provided exhibition opportunities. 1. Coordinate rotating exhibits in the Initial Point Gallery. a. Assist artists with exhibit installation and removal. Near-term 5.4.1.A b. Provide display space for artists’ information. Near-term c. Promote the artist at the opening-night event and through other MAC marketing efforts. Near-term B. Provide professional development trainings and opportunities for artists. 1. Incorporate professional development opportunities for artists into the Art Week program. a. Reach out to local artists to identify types of programs they need. Near-term 5.4.1.E b. Partner with organizations, such as the Idaho Commission on the Arts, Meridian Library District, and the Small Business Development Center and others, to facilitate, host, and lead the workshops. Near-term c. Identify local venues that may benefit from hosting a workshop for artists. Mid-term C. Recognize and celebrate outstanding local artists. 1. Present Mayor Tammy deWeerd Award in the Arts. a. Assist with nomination and selection process. Near-term 5.4.1.D b. Promote selected artists via MAC media outlets and at MAC programs. Mid-term 43Item 16. 16 VII. ARTS ACCESS Goal: Support experiences in the arts for everyone, regardless of age, race, ability or other protected class. Objective Strategy Action Item Priority Comp Plan Goal A. Broaden experiences and showcase all facets of arts from diverse cultural backgrounds. 1. Develop partnerships with local and regional cultural arts organizations and artists. a. Identify local and regional cultural organizations. Near-term 5.4.1.D 5.5.1.C 5.3.2.J b. MAC representatives meet with cultural organizations to discuss partnership opportunities. Mid-term 2. Incorporate cultural arts into existing MAC programs. a. Consider cultural representation when selecting artists for MAC performances and exhibits. Near-term 5.4.1.D 5.5.1.C B. Ensure that arts programs, projects, and exhibits are accessible to differently abled persons. 1. Make exhibitions at Initial Point Gallery as accessible to all as possible. a. Conduct an audit of the Initial Point Gallery exhibit practices to identify any needed accessibility improvements (e.g., Braille title cards). Near-term 5.5.1 2. Encourage access in calls to artists. b. Revise calls to artists to invite proposals from artists on how their work is or can be made accessible. Mid-term C. Ensure arts opportunities can be enjoyed regardless of economic status. 1. Continue to provide free arts experiences. a. Clearly promote free arts exhibits, public artworks, and performances as being no-cost or free. Near-term 5.5.1 2. Explore establishment of an arts participation scholarship or free ticket program. a. Research how other arts commissions provide scholarships or free ticket programs. Long-term 44Item 16. 17 VIII. SUSTAINABILITY Goal: Build the human and financial resources needed to fulfill the vision of the City of Meridian and Meridian Arts Commission. Objective Strategy Action Item Priority Comp Plan Goal A. Secure the professional expertise needed to provide quality programs and operate efficiently. 1. Partner with City departments to fully use existing City staff resources. a. Meet with City Dept. staff to identify opportunities for collaboration and assistance. Near-term 5.4 5.5 b. Use existing City staff expertise as appropriate. Near-term 2. Explore increasing dedicated City staff for arts administration support. a. Identify needed arts administration duties. Mid-term b. Work with Finance to prepare cost-benefit analysis of more City staff support vs. contractors vs. volunteers to accomplish maximum public benefit. Long-term c. Present gathered information to City Council and management. Long-term 3. Contract with consultants or other professionals to accomplish specific tasks. a. Annually identify the need and scope of work for consultants or contract professional assistance. Near-term b. Include professional services in MAC budget. Mid-term 4. Identify and promote for-credit internship opportunities. a. Develop description(s) of internship opportunities based on MAC needs. Near-term b. Identify schools and/or universities that would be willing partners. Mid-term c. Open position for intern(s). Long-term d. Document and evaluate intern roles and projects. Long-term B. Create and support a core volunteer group to assist with MAC 1. Identify MAC’s volunteer needs. a. Create volunteer job descriptions. Near-term 5.5.1 b. Differentiate between short-term and ongoing/standing volunteer positions. Near-term 45Item 16. 18 programs and operations. 2. Develop a volunteer recruitment strategy. a. Research best practices for volunteer recruitment. Mid-term b. Identify likely volunteers by matching MAC needs with the expertise and availability of groups and individuals. Long-term 3. Recognize volunteers in a meaningful way. a. Research examples and develop a list of recognition strategies that can be used. Near-term b. Get to know each volunteer and tailor recognition to interests. Long-term C. Increase the skills and expertise of the Meridian Arts Commission and its committees. 1. Maintain a well-rounded Meridian Arts Commission that is focused and goal-oriented. a. Provide a formal and comprehensive orientation for new MAC members. Near-term 5.4 5.5 b. Align meeting agendas with Strategic Plan goals/objectives. Near-term c. Continue to work in committees to streamline programs and operations. Near-term d. When MAC member openings occur, identify skills needed and recruit members accordingly. Mid-term 2. Provide skills development training opportunities to MAC members. a. Identify needed skills. Near-term b. Partner with organizations such as the Idaho Commission on the Arts to provide board training. Mid-term D. Seek and obtain the financial resources needed to fulfill MAC’s goals. 1. Pursue grant funding from public agencies and private foundations. a. Research and document grant opportunities. Near-term 5.4 5.5 b. Apply for grants as they fit program needs. Mid-term c. Obtain professional grant writing or administration services as needed. Long-term d. Seek partnerships with other organizations to pursue grant opportunities. Mid-term 2. Identify and secure individual contributions a. Obtain or attend fundraising training for MAC members. Mid-term 46Item 16. 19 and business sponsorships. b. Annually identify MAC program/project needs for private donations, sponsorships, and in-kind contributions. Mid-term c. Match MAC programs and projects with the interests of individuals and businesses. Mid-term d. Offer businesses meaningful marketing exposure in recognition of sponsorships. Near-term 3. Formalize and execute a donor recognition program. a. Establish levels of giving and corresponding recognition strategies. Near-term b. Invite donors to sponsored events. Mid-term c. Publicly acknowledge granting agencies, donors, and sponsors at MAC events. Near-term d. Promptly thank donors and sponsors. Near-term 47Item 16.